HomeMy WebLinkAbout02-21-12 CCMPCity of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, MN 55042
City Council Meeting
February 21. 2012
7:00 p.m.
Planning Commission Interviews at 6:30 p.m.
A. CALL TO ORDER:
B. PLEDGE OF ALLEGIANCE:
C. ATTENDANCE: Johnston Emmons Park Pearson Smith
D. APPROVAL OF AGENDA: (The approved agenda is the order in which the City
Council will do its business.
E. ORDER OF BUSINESS: (This is the way that the City Council runs its meetings
so everyone attending the meeting or watching, the meeting understands how the
City Council conducts its public business.)
F GROUND RULES: (These are the rules of behavior that the City Council
adopted lur doing its public 'business.)
G. ACCEPT MINUTES:
1. Accept February 8, 2012. City Council minutes
11. PUBLIC COMMENTS/INQUIRIES: In order to be sure that anyone wishing to
speak to the C'ity Council is treated the same way. meeting attendees wishing to
address the Citv Council on any items NOT on the regular agenda may speak for
up to three minutes.)
1. Lake Elmo Jaycees Donation — Sarah Quick
2. South Washington Watershed District Matt Moore
REPORTS AND ANNOUNCEMENTS:
(These are verbal updates and do not have to be formally added to the ai.4enda.)
• Mayor and Council
• Administrator
• Planning Director
• City Attorney
• City Engineer
CONSENT AGENDA: (hems placed on the Consent Agenda by City Staff and
the Mayor because they are not anticipated to generate discussion. Items may be
removed at City Council's request)
2. Approve Payment of Disbursements and Payroll
3. Authorize Signatures for Payment of Funds from Lake Elmo Bank
REGULAR AGENDA:
4. Planning Commission: Second Alternate Appointment
5. Keats Avenue North: MSA Street Improvements — Resolution Requesting a
Design Variance from State Aid Operations
6. MnDNR Watershed Grant
7. Property / Building for the Lake Elmo Library
Adjourn
CLOSED MEETING:
The Lake Elmo City Council will hold a closed meeting regarding real estate
negotiations,
LAKE ELMO COUNCIL MINUTES
DRAFT
City of Lake Elmo
City Council Minutes
February 8, 2012
Acting Mayor Emmons called the meeting to order at 7:05 p.m.
PRESENT: Council Members Park. Pearson, and Smith
ABSENT: Mayor Johnston
Also Present: City Administrator Zuleger, Attorney Snyder, City Engineer Griffin,
Planning Director Klatt, and interim City Clerk Luczak
APPROVAL OF AGENDA:
MOTION: Council Member Pearson moved to approve the February 8. 2012, City
Council Agenda, Council Member Park seconded the motion. The motion passed 4-0.
ACCEPTED MINUTES:
The January 17, 2012, City Council minutes were accepted by consensus of the City
Council.
PUBLIC COMMENTS/INQUIRIES:
Dustin Olson, Stillwater Area High School, introduced himself and was attending
City Council meeting.
REPORTS:
Acting Mayor Emmons was appreciative of the recent pro
Village Work Groups.
ess
ade by the 1-94 and Old
Council Member Smith informed the Council that she and Steve DeLapp put togethera
vision of what the Old Village could look like for the site behind the Lake Elmo Lumber
property. It's a starting, working point to meet with the Administrator and a developer,
and should be on the City website within 30 days. She thanked Steve DeLapp, the 1-94
and Old Village Work Groups.
Council Member Pearson attended the 1-94 Work Group meeting. he also attended a
METC meeting last week.
Council Member Park welcomed the new Administrato
LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 8, 2012
LAKE ELMO COUNCIL MINUTES
DRAFT
City Administrator Zuleger introduced himself and provided a brief background
regarding proper organizational structure; financial indebtedness; operational
administration; community engagement.
City Attorney Snyder reported he had filed the detachment appeal.
Planning Director Klatt informed the Council that the dilapidated building on 10th Street
will be demolished, possibly as a Fire Dept. burn project; the 1-94 and Old Village Work
Groups are meeting regularly; Planning Dept. received first land use plan variance and
Public Hearing is scheduled.
Interim City Clerk Luczak reported that there was one opening for a Second Alternate on
the Planning Commission. Interviews will be held at 6:30 p.m. on February 21. 2012.
prior to the City Council meeting.
CONSENT AGENDA:
MOTION: Council Member Smith moved to approve the Items 3 and 4 of the Consent
Agenda. Council Member Park seconded the nzotion. The motion passed 4-0.
Agreement for Services between the City of Oakdale and City of Lake Elmo
Authorization to Apply for MnDOT Community Roadside Landscaping
Partnership Program and Authorized Primary Contact Person; Resolution 2012-
001.
Council Member Pearson received clarification of a Fire Dept. expense.
MOTION: Council Member Pearson moved to approve the Item 2 of the Consent
Agenda. Council Member Snzith seconded the motion. The motion passed 4-0.
• Approved disbursements in the amount of S141.695.79.
REGULAR AGENDA:
Receive Public Comments reaardina Possibility of Purchasing Property for Library
Acting Mayor Emmons stated that the City Council was accepting residents input of the
pros and cons of purchasing a building for the Lake Elmo Library.
City Administrator Zuleger explained the options the City requesting resident input
regarding financing options: "pay as you go" conventional loan: use of the remaining
bonding proceeds in the City Hall/Public Works subject to any issuance clause; new bond
issue.
LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 8, 2012
LAKE ELMO COUNCIL MINUTES
DRAFT
Council Member Smith stated a third possibility ofrenting a building in the Old Village,
and then determining the long-term possibilities. Additional discussion ensued about
other locations and how to combine green space for the Library and City Hall in the Old
City Council Members discussed bonding vs, bonding; the rent option was still available;
cost in terms of leasing; currently utilizing a building City -owned; rental income not
dependable source of income: estimated cost of repairs: available money was originally
bonded for City Hall and Public Works building.
Rosemary Meier, 11284 3.2nd Street N., spoke in favor of purchasing the "clock" building;
donated books currently stored in Public Works and Parks buildings; Interim Library is
not a destination library.
Sarah Linder, 11108 121Street N., spoke in favor. Due diligence done: rent vs.
purchase. budgets, repairs within library levy, no new taxes. volunteers, weekly Library
Board meetings, and fostering sense of community.
Todd Williams. 3025 Lake Elmo Ave. N., commented that the City Council elected to
leave the. Washington County Library system and now they need to act. Opportunity,
appreciated asset. good use of taxpayer money, tremendous outpouring of hooks and time
for Council to act.
Paul Pallmever, 8989 Lake Jane Trl. N.. asked about a referendum to let the people
determine if residents want a library on a permanent basis.
Attorney Snyder informed Council and residents not an option as tonight's meeting
part of the process.
Justin Blover, 8881 Jane Rd. N., commented that the City Council moved from looking at
the set-up at the Art Center, then the Rosalie E. Wahl Library (Lee) building. He stated
the vocal minority spoke in favor but would like to see if the library is a viable option
before purchasing.
Marjorie Williams, 3023 Lake Elmo Ave. N., commented that the State mandates the
money must be set aside yearly for the library levy. A library, increases foot traffic,
businesses. and enhances downtown.
Council Member Smith read email from resident Liz Johnson, not in favor of purchasing
a building.
Richard Heath, 11590 21s1 St. N.. requested confirmation of residents supporting the
library: utilize a voucher system: City should lease the -building with an option to buy.
LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 8, 2012 3
LAKE ELMO COUNCIL MINUTES
D FT
Council Members discussed the voucher system, and are aware that business owners
support a library. The City Council thanked the residents for their attendance and
providing their comments.
Council recessed at 8:40 p.m.
The meeting reconvened at 8:45 p.m.
Council Member Park requested an Agenda change, moving the Regular Agenda kern K9
to K7 (Durand Variance).
MOTION: Council Member Park moved to changed Regular Agenda Item No. 9
(Durand Septic Variance) to Regular Agenda Rena 7. Council Member Pearson
seconded the motion. The motion passed 4-0.
Variance on Lake Elmo Avenue: Clyde Durand
Planning Director Klatt updated the Council about the non-compliance septic system at
2860 Lake Elmo Avenue. The City Council had requested alternative designs since the
property owner had requested several setback variances and additional options were
explored.
City Council discussed concerns about reliability of the system, holding tanks, treatment
options, and the Ordinary High Water.
Paul Brandt, Soil Investigation and Design, provided additional background information
on the septic design to be installed.
Attorney Snyder recommended the property owner sign a document regarding he
conditions of approval and have it recorded against the property.
MOTION: Council Member Smith moved to approve Resolution 2012-002 (A) approving
setback variances related to the Construction of a Subsurface Sewage Treatment Systems
at 2860 Lake Elmo Avenue North, with the findings to allow the placement ofa sewage
treatment system within 39ftet from the OrdinarT High Water Elevation (OHW) of Lake
ELMO, and to allow the installation ofa septic tankfive,feetfrom an occupied building
and a treatment and dispersal area within ten .feet of an occupied building. Council
Member Park seconded the motion. The motion passed 4-0.
Demontreville-Highlands Area Street Improvements — Accept Feasibility Report and Call
for Public Improvement Hearing
City Engineer Griffin presented the findings of the Feasibility Report for the
Demontreville Highlands Area Street Improvements. The Feasibility Report was
completed in accordance with Minnesota Statute Chapter 429 and was authorized on
December 6. 2011 . Accepting this report allows the calling of a Public Improvement
ELMO CITY COUNCIL MINUTES FEBRUARY 8, 201 4
LAKE ELMO COUNCIL
INt TES
DRAFT
Hearing and keeps the project on schedule for potentially being constructed in 2012.
Acceptance of this report is the first step of the procedural action required to move into a
"hearing" and does not mandate action by the City Council to proceed with the project.
MOTION: Council Member Smith moved to adopt Resolution No, 2012-002 Accepting
the Feasibility Repot-1,1-6r the Demontrevillc Highlands Area Street Improvements and
Calling far a Public Improvement Hearing to be held on March 6, 2012, Council
Member Pearson seconded thc motion. The inotwn passed 4-0.
Keats Ave. N. MSA. Street and Trunk Watermain Improvements — Accent Feasibility
Report and Call for Public Improvement Hearing_
City Engineer Griffin presented the findings of the Feasibility Report for the Keats
Avenue N. MSA Street and Trunk Watermain Improvements. The Feasibility Report was
completed in accordance with Minnesota Statute Chapter 429 and was authorized on
December 6. 2011. Accepting this report allows the calling of a Public Improvement
Hearing and keeps the project on schedule for potentially being, constructed in 2012.
Acceptance of this report is the first step of the procedural action required to move into a
"hearing" and does not mandate action by the City Council to proceed with the project.
MOTION: Council Member Smith moved to adopt Resolution No. 2012-003 Accepting
the Feasibility Report fen- the Keats Avenue .Worth: MS.4 Street and Trunk Watermain
Improvements and Calling/or a Public Improvement Hearing to be held on March 6,
2012, Council Mellther Park seconded thc motion. The motion passed 4-0.
Lighting- Ordinance
Planning Director Klatt requested the City Council authorize the Planning Commission to
proceed with updating the City's lighting ordinance.
Justin Bloyer. 8881 Jane Road N., stated that lighting was a safety issue and requested the
Planning Commission look at the idea of exempting lighting at the lakeside of the home.
Council Members recognized the property owner safety issues and directed the Planning
dept. to review the lake owners concerns.
MOTION: Council Member Pearson moved to affirm the Planning Commission to revisit
updating, the Citv's lighting ordinance. Council Member Smith seconded the ;notion,
Thc motion passed 4-0,
The meeting adjourned at 10:46 p.m.
Respectfully submitted by Carole Luczak, Interim City Clerk
LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 8. 2012
LAKE ELMO COUNCIL MINUTES
DRAFT
Resolution 2012-001: Authorized Application for MnDOT Community Roadside
Landscaping Partnership Prop -am and Authorized Primary Contact
Person
Resolution 2012-002: Approved Setback Variances Related to the Construction of a
Subsurface Sewage Treatment System at 2860 Lake Elmo Ave. N.
Resolution 2012-003: Received and Accepted Feasibility Report for Demontreville
Highlands Area Street Improvements and Calling Hearing, on
Improvements
Resolution 2012-004: Received and Accepted Feasibility Report for Keats Avenue
North: MSA Street and Trunk Watermain Improvements and
Calling Hearing on Improvements
LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 8, 2012 6
CM' OF
LAKE
ELMO
AYOR & COUNCILC
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
DATE:
CONSENT
ITEM 4:
MOTION
CA i 1PN
2/21/2012
2
as par-t of Consent .4genda
Approve Disbursements in the Amount of S333.388.18
Joe Rigdon, Interim Finance Director
Dean Zuleii-er, City Administrator
Joan Ziertman. Finance Consultant
SUMMARYAND ACTION REOUESTED: As part of its Consent Agenda, the City Council
is asked to approve disbursements in the amount of S333.388.18. No specific motion is needed.
as this is recommended to be part of the overall approval of the Consent Agenda.
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct normai business operation. Below is a summary of cun-ent claims to be
disbursed and paid in accordance with State law and City policies and procedures.
Claim #
ACH
ACH
ACH
DD3786 — DD3822
38053-38055
38056-38107
1285-1324
Amount
$ 6_989,46
1,159.65
S 3,814.69
25,532.67
$ 746.90
S292.804.81
S 2.340.00
TOTAL $ 333,
8
Description
Payroll Taxes to IRS 2/912012
Payroll Taxes to MN Dept. of Revenue 2/9/2012
Payroll Retirement to PERA 2/9/1012
Payroll Dated 2/9/2012 (Direct Deposit)
Payroll Dated 2/9/2012 (Payroll Paper Checks)
Accounts Payable Dated 2/'-'1,/101''
Accounts Payable Dated 2/21'2011 (Library Checks)
City Council Meeting Approval of Disbursements
February 21,2012 Consent Agenda Item .#2
STAFF REPORT: City staff has complied and reviewed the attached set of claims. All appears
to be in order and consistent with City budgetary and fiscal policies and Council direction
RECOMMENDATION: It is recommended that the City Council approve as part of the
Consent Agenda proposed disbursements in the amount of S333,388.18.
Alternatively, the City Council does have the authority to remove this item from the Consent
Agenda or a particular claim from this item and further discuss and deliberate prior to taking
action. lf done so. the appropriate action of the Council followim.., such discussion would be:
"Move to approve the February 21, 2012, Disbursements as
Presented [and modified] herein."
ATTACHMENTS:
1. Accounts Payable Dated 212]/1012
SUGGESTED ORDER OF BUSINESS (if removed from the Consent A.2-enda):
Questions from Council to Staff ..... . ..... Mayor Facilitates
- Call for Motion Mayor & City Council
Discussion.... ..... ....... ....... ........ ......... ........... Mayor & City Council
Action on Motion................... ...... ......... . ..... . ........ ............. Mayor Facilitates
Accounts Payable
To Be Paid Pro 1: List
I :ti1-: Joni' 7
Pt IMO!: (121142))12 -
Batch: (00_12-2(II I
Iu voice ?'/ Inv te
Amount Quantity Pm( Date Description
!i\!";\PI Titan Apparel & Sporlsv,Tar Coy
12178/2011
i 1 -420-2220-14 170 Uniforms
1 J.,R11.511
12 Total: 1,680,511
TAN APR Total: 1.680.50
1,11,114 1\lortliNlarn
2(11 I i2,/11;7011 31 ',On
to 1 1 0- 1320-443011 Nliscellanentis
12131/2011 1o1I: 31 'MO
I_INI FF.DPR 3 T2.00
\VAS-SIIER Washington (-minty
71 55 W08, 2012 228,065.01
10 1-120-2 1 00-111 5() 'All' Enforcement Contract
71585 Tci1aI 228,065,01
WA.S-SIIFR 228,065.01
Rciinti "I mar, 230,057_51
- Be raid ProrIlLisi 102;11:12 - 3:20 rt\Ti
Reference
0,110 1)2/2 I/21112 Restock T-shirts
0.00 02/21/2012 Semi-annual easement billing- Eagle l't
0.00 02;21;2017 Law Enforcement Svc Jul - Dec 2(11 I
I ask Type
1'0 ( Close POLine
Ni 001)11
No OMR)
No 00110
- —
Page 1
Accounts Payable
To Be Paid Proo List
iscr:
Printed: 0271472012 - -3:45 l'N1
liatch: 1106412-2012
ti
hiv Ifaie
1. NITINI Alm Tim
("1( Rrq 02107/201 2
804.000-0000-22900 Deposals Payable
Ck Req 1 otal:
A 1..NE1111
N1\ 1U131CAN American Eng and "Vesting. Inc,
53803 01[4112012
<11 8-480-8000-43030 Engineering Services
538(13 Total:
AMERIC'AN Total:
ARAM Artimark, Inc.
629-7419560 01726/2012
101 —130-3 1140-44170 1 'informs
629-74 19560 /26/24)12
101-430-3 100-42150 Shop Malt -trials
629-7419560 Total:
629-7,424510 0210/2017
101-430-3100-441 70 Uniforms
629-7,424530 Tolal:
629-74 26424 (4 1/3072012
1111-4 10-1940-4,1010 Repairs/Main( Contractual 131rIg
629-7426424 Total:
(17o-743954g 0210912(112
1014311-3 011-44 I 70 Uniforms
629-7429549 'Fob&
ARAM Foal:
1317,1.N-1( 1NT fiehnont Mike
(1/, Reg 02/07/2012
8034100-0000-2 -19011 ihmotats Payable
l'o 14e Paid Ptool List (0214/1 - 1:45 ['l\I)
Amonnf Quantity Pint Date Description Reference `Ifask Type PO PI Close POLine ll
5,000.00 0.00 02/ 2112012 Refund Escrow 11544 58111 St 48016
5,000 00
5,0110.00
1.312.30 0.00 02/2 I i2t H 2 Geolech Report for 2012-2013 Street
Impr
2.332.30
2,332.30
22.86 0.0(1 02/2112012 llniforins
21.38 (1.0(1 (12/21/21112 Soap
44.24
22.86 0.00 CO/71/2012 Unilitnns
22.86
169,54 (4.00 02/2)/2012 Linen City Hall
169.54
77.86 1300 02/21/2012 Uniforms
22.86
259,50
1,500,00 1400 02/21/2012 Refund Escrow 5682 57th Cir 46537
No 0010
(1000
No 0000
No 0000
No (101(1)
No (WOO
No 0000
((((00
Page I
in' l)atr
RIFFS liitrs Inc.
'V455184
101-450-520O.44 1 2l1
Atrenr.tnl
Ck Rey Total: 1.500_0
R[".I_nit,N r 1 nlal:
02/08'2012
Rentals - Ruildi
1t 45518 I
Auto farts
01/26/2O12
irsilllaint Eqpt
-247767 total:
2055-248(,78 02/07/2012
101-430-31 20-4221(1 hq ipnient farts
2(155-218678 "4 cant:
2055-249144 02/13/7012
101-470-3120-42210 Fyuipmenl Parts
055-749144 (12F113/2012
101-43(1-312(1-42120 Fuel, Oil and Fluids
2055-249144 Total:
AROUGST Total:
('t)MI('AS I' r"
(12212012
111 I -120- 2220-44300 I\1 iseellaneous
02212(117 filial:
"AST fatal:
A 0olnpcnsatit}tt ('o(1so#tattts. I lr#
02/0L`2012
(\I isccllaneous
Fcl) 12 Total:
( (3R#PENSA Total:
I Repai
70701 746110 "trial:
1'nll I)a(e
61.29 (i,l)O ((2121,2012 I'ortahle Restrnonls
61,29
61,29
P.ererencc hask
)58,17 (l.(H1 02/21/2012 Bat te€ies 9Q-2 Loader
75C 1 7
22.62 0.{1{) (12/21'2012 Blower Switch
22.62
35.8(1 t).t)C) 02/21/2)112 Filter 13attery "rennina) grca c u
9,28 0,00 1)2/21/21)12 Oil & Grease
45.(I8
325.e7
7,00 0, 0(1 0212 1121)12
7,90
7.Q0
4(1,00
40.00
321.30
321.34
0221/2012 Monthly FSA Admin Fee Fch 2012
0,00 02:21/2012 (.'leaning City
Anne-.
TYpe
Close ['()Line #
No
Nr
No
No
No
(I(II)(I
No (I00(1
No O0{)))
No (IIIO(1
Page 2
COVE1A1.1_ 1001:
/7)1;1 RAI City of Blooniint„ilon
Jan 2012 01/31/21112
NI 1 -494 -94(10-,:12270 Utility System Maintenance
Jan 21)12 Total..
V1-34(..)0l\-1 Total:
( 1-V4./AK DI City til Oakdale
100011460-01 02,29,2012
601-,104-9.100-4 3820 Water 1 ltility
1 o1m046o-1.1oral:
(7TY1.13AK DA Total:
CIY ROSF V City ol Roseville
7.15772 02/01 /2012
1111 -4 1 0-1 450-13 1 80 I nronita(ion leelinology/Weli
215722 lornl:
C 1 Y13()SF V Total:
CI 1MM IN( S (.7uminingc Mai, Jo
02r211201 2 02,11,41(11 )
1tit-,..,150..5-31111-4,1150 Contract Seri ices
0212112012 Total:
C4IN4MINCIS
!1-N1ERGAti1. Emergency .Nitlomoti ve tech. Inc
102(1112-12 01/0212012
1 0 1 -430-3 1 20-422 1 Equipment Parts
Je0201 12-12 'Iola'
1\.1ERGAUT Totak
1:1')VENTIS ENVEN
737500 0210112(112
10 I-4)0-3(0(4413211) "Feleplione
737511(1 Toni.
73tt5(17 02411 '301 )
1(1 1 .4 10-1040-432 10 Feleplione
7385(.)7 focal:
t‘ moving Quantity l'oin l)ate Description Refereoce
.321.38
4(1,00 0.00 0221 /2012 1,a1) Bacteria 1"ests
4(400
40,00
2,542:34 0.00 0221/2(117 Wafer Service 194
2,54.2 ,14
2,5,12.341
1,652.08 0,00 (1212112012 Monthly IF Services Feb 201 2
1,65 ..(18
1,652.08
.800.00 0,(H0 07i2 /20 2 40 Hours of Consulting Services
1,800.00
1,8(1100
26.06 0410 02/21/2012 Switch for 0.3-1
26.06
26,06
Task Type Pt) # Close POLine
No (moo
No ()4)oo
Nn 0000
No 0000
N o 0 (11)
.456.22 1400 0212 I/2111 2 'FelephoneiData Service - )'W Fell
1012
456.22
56920 0,00 02/2112012 1 elepinnn'/Data Service - CI I Fell 2012 -
560.20
. In tie i'Did on11.14,1 02!1,1/1 2 - 1:45 1'1\11
No WOO
No 0000
Page 3
ft' roatf
\TNTIS Total-
91IantitY flit P)"le Referellcc
NINO Al-;. 01i/3,201 /
1 11 1 - 110- 3 1 00-4221 Equipment Paris
\17,1()AK TotoF
FAS I F.NAI lnRil
FERt ;CSON Feiguson \Vaterworks, Inc.
V111-17o5(),1101 01,12h:2012
(0 I -101-0100-42 100 Water 1V1elers & Supplies
SO I .347656.0(11 Total:
F1;p6115ON !Mal:
11A \VI:INS FIkins, hie.
11(15311
001-A01J/4110-L2270 I System Maintenance
1.1()5311 I ptal:
1E1111: INS Total:
I .NI LNG 1<1 NI Engineering, Inc.
01.25;2(112 (1'1512(112
1 01 -11 0-1910-4,1010 Engineering Services
01 /25/201 2 1 oink
KLNIEhIC
I,nkc Flom ()il,
PI .1112(112
/20-12120 Oil and Fluids
01f1112012 Fond:
f,LX,501 01;31;2012
1 0 10 .11 /0-111 20 1 Oil and Fluids
648503 1
t_ lO!( 1oak
I Mil' Ntn,Spapr.rq Inc. Suburban
01'31;2012 01131;21112
101-110-1320-4,15 10 Legal Publishing
01;11/2012 lot,
\ - Ile Paid Pom11. ist (02 1112 p10-1
1,02.5.12
31,60 (1,(10 02/1112111 2 Hardware
30,54 0,00 02/1112011 Tx< tor Repair Clamps
30„5,1
10 5,1
S1.80 (1.00 02ff 2 1%2012 Chemical Injection Fillings
S I .8Q
SI.R9
80(1.00 0 00 02/11,2012 Plan RelaCW for AT & T Antenna
Upgrade
800.00
S011.00
(0,5(1 0.011 02/21;2012 Fuel
6.1.50
18,11/ (1.00 (11/2111(112 Fuel
38.02
101,52
20_50 0.00 (12;11/1012 07 Notice
2(1,50
Task Typv PO # J,„
No 00(10
No Moo
No (m) o
No
NO MOO
Nn ((04/1)
No
Page
141P--101.`e4
Inv
Lillie loud,
Amount Quantity Pint Date Description Referenve
111FF 4 Miler Companies, Inc.
1357 255 112/0 1 2012
101 -4111-101.0 -4,1o40 Pepairs,Maint t'ontractual Eqpt
1357255 Tond:
1..O11 Total:
NIAMalmquist Oreg
02'1,1/2012 02113;2012
1111 -4211,;2220-14 _170 Conlerences & Training
02/13'2012 'rotor
NIA?
AIZONE-1 S Nlaroney's Sauilation, Inc
418040 02(.13)2017
„41()_10..1)-41810 Refuse
118t/411 02101/2012
lid —120 -2220,,438r10 Peruse
1180,10 07/03L2012
101-430-31011-43840 Refuse
!Sol() 07:(1)/)(1) 2
1(11-459-521111-,1;841) Refuse
4184/0 1
NI ARMEN'S °tar
1-1.Al2, VS Mar \ 's Professional Tools
2,15847 112A19/ 2(117
I ‘I —13()-3 O0-42400 Small Tools & f\linor Equipment
245547 1 vial:
MAP VS .lotah
111FNAIZDS01\-lenards - Oakdale
61266 (11/30/2012
101-410-1100-42150 Shop Nlaterials
61266 Toial:
(1 (-1 01/11721119
11)1-'131)-1100-12150 Shop N4aterials
61.511 01131/2012
h111-404m100-14300 Miscellaneous
61511 total:
\ P 1 o Fie Paid Proof!'ioof 1 i-) 012114:12 - 1:45 PN11
20.50
Task TYPP
0.00 02,210012 Copy Machine Overage & Pase Feb
2012
293, )6
293.76
64.00 11.00 02121/7012 Reimburse Nleals Training
64.00
64.00
108.32 1400 02/21/21)12 Waste Removal - CityHall
47,68 0.00 0201121112 Waste Removal - Fire
207,52 0.00 02/71/7017 Waste Removal - Public Works
207,82 0.00 0212112012 Waste Removal - Parks
571 64
571.64
73 69 0110 0272 L.-MI 2 Socket Adapter & \Vire holder
73,69
71.69
15,13 0.00 07/7 1,/21(I 2 Soap, Scrubber, Air Fresh
15.23
I 7.98 (011 0201/2012 License F'nc Frames, Air Freshener
52.56 0.00 02/21/2012 W ellhouse Caulk
70,51
# Close ['Mine /3'
No (WW1
No 11000
No ()IMO
No 00(10
No 0000
No 0000
No (M)
No 0000
0000
No 0000
Page 5
I,,. t;' Inv 111:11c
(s1.)_111 (0117 11112
(-,o1 -10.1-9401)--14 1110 NI icellancons
6342 I 1 otak
(,17,01 02 '0S,2012
101 1,10- 1101E4-1_100
(107,10 1
11..-11,1,1,1A17,1)S(1 1otal:
111-11-4AR)LS 1 1\ leiiards StilltYaim
3 -to 10 02 011:2012
-120-22,20-111110 lepairsAlaint 131(1g
51(13g roiak
N11:1NA121.)SI 1 oak,
1,11.111 (111.1111 ctropolitan rouncil
11N11.52 02/02r2012
1,(12-,N5J)4510-43R ,() Sew1.1t i I itY 1\ let Council
0111251 Total:
N1E111'011 r„to
1,11:11A MO:omits flank Itoos Assoc Inc.
110010 02/01.2012
-110-1010-13150 Contract 5ervicec
7(1010 1 mal:
NIFR;\ 'rota!:
1111.1.E11 EX Miller Excavating, Inc,
60411, 01,11'2(11?
601,404-0100-441130 Repairs\1\1a(111 Imp Not 1310gs
16046 "rota':
11-1111.1111EN
N 1 1 1. 1 , Nlilk Cole
021132012 02,113/2012
1 -110-1150-13620 Cable Operations
(1211,1,2012 Total:
1\11u,scol. TF*0:
- In 1.3e Paid litoot lisi 102114I 2 - 3:415 PM)
z‘ wow! 1 (,_)‘13ntily VIIJI Datc scriptiott nviererve Task
31.47 0 00 117111 /1101 2 \VeIllintico II Rniiacc Ducts'
31 1 7
51.16 0.00 02:2113012 Lock out :rag Out Ilardware
51.16
168 (10
69 9
11,011 02/21 '21112 Maintenance Station 411
1,081.2R 0.00 02/2112012 Monthly \Vaslewater Sci vice
2012
1,1)81.28
1,081,28
1,698.66 0,00 02/21/201 2 Planning Services - January 21)12
1,698 66
1,698.66
1,5111,25 0 00 0212172012 kVaier Main Excavation & 1,\ laterials
1,510,25
1,510_25
55.00
55 .00
55, 0(1
IOW 02/2112012 Planning Commission 2/13 12
Tyr,: N.)
tt
No 0(100
No 00011
No 0000
No 000(1
No 0000
No 00111
No 0000
Page 6
Irlyttlee
1144.4- 1?ale
\ motthl ritit Otile I /escrlifilmi Reference Task Type # Close POLine
1\ IN:UN:1VA Minnesota A‘1,-. \VA
Peg, ee 02.'14/701 /
6/ _49]..944141-14 170 Conferences -fraining
11.eg Fee Total:
ktNIAW \VA 1 (M)1..
1,3 \ N1 l'.121CA North American Sall Compam
'70'791877 1 2012
101 -11(I-1125-42291) Sand/Salt
70701877 /Fotal/
N/\ 1-o(ar.
f‘1, 1 SAL, rc o North American Salt Company
7(170.1885 n i./30/201/)
101 -41(1-.1)25-12290 Sand/Sall
70'793885 Total':
NASALICO 1 nral:
NIFI'A NITA
07 13,2011 ((2 [1:)012
1 01 -130-2320-44310 Dues & Subscriptions
0211172012 Torii:
NITA -Fond:
ITESSA Anastasia Pic'
02318:'2111 02418/2012
101-4 In-1450-4362i1 ('able Operations
03/08/2(112
1/11FSSA Folal
112.4 IS FAIT 111“)S rlT
102-846021 113i1 2301 2
1 01 -4 In-13 20-4 1(11 Full -dine Salaries
102-846021 'Iota':
102-8474142 02/1 2012
101.111313 110-4 IMO Full-time Salaries
102-847042 Total:
rRS [AFT Folal:
-Fc Paid Front' W21412 - .1:45 PM)
1 25.00 0,00 02/ 21, 21112 1Valer Operator haininRaining
125.00
125.00
14,632.94 0.00 02/21/2012 Road Salt
14,632.94
14,632 94
5,634.34 0,00 02/31/2(112 Road Salt
5,624.14
5,62,1 34
950.01) 0.00 02/21 24112 Annual NITA Code Rene \k il
950,00
950.00
68.7.5 (148) 02/21120 12 CC NI tg, 02/8112
68 75
08 75
612.26 0.00 02/21/2012 Temp Sys WiE 1/29/12
612.26
55S.00
558,00
1,170,26
0,00 02/21/2012 1 emit Sys WIF 2/5/12
No 0000
No 00(111
No 0001
No WOO
No ((000
No ((0011
No 0001)
Page 7
oicI7 Hate
ppozc,,or
111 ,11 201 2 111'31,2012_
I --I 2210-47120 Fuel. nil and Fluids
11:31121112
RI VIZ( '( 1( )1' 1Mak
11.11( iFI2S Rogers Priming Ser vices, Col p
1 94.18 0 2 (12 2013
101-4111-1420-I-1100 Miscellaneous
I P'4.18
12,12GEIZS Total:
S& I ()ffiCC Pl()(11105,
0.\1900 Di/31/2012
101.4 0- .11()-42000 illtice Supplies
Totak
Total:
1113 Soinl'1111)
02:12.'2012 02"12,21.11.2
111 1 -4 111-13211-4,1301) Miscellaneous
r12.21212012 02/1101112
101-410-1220-41 .1011 Nliseellancons
02'1212012 0212.'2012
101 420-2220-42400 Small Tools & Equipment
01.12,2012 02'1.211012
11)1 .41 10-22211-14330 [lies & Subscriptions
02,12'2012 1)2) 212012
!420-420011 ()nice Supplies
0;12;2012 -Futal
1.154 (ft-14,2012
101-430 11110-42000 (Alice Supplies
115,1 0:21A/21112
101-1144..3100-424110 Small Tools &
215,1 Total:
SAN1SC1) "I Mal:
V21„1.:1V,1 N Sullivan \'
1-1; Ri.‘t; (12106/2012
41110-11000-17111(1 S)irlUce Water Utility Sales
(1' Req Total:
1 I3e Paid hoot I i02, -14.12 _ _445
A1111,140 Qtifinfily I)J“? , Referewe
6S3.09 0,110 I12/2 1!201 2 Fuel
(,S.1.119
1,83.11Q
0,11)(1 -> I il() I 2 BlichIcss Cards - 7.tileger
1941
4954
27,57 (1.1)0 0221;11)12 Orrice Supplies
21 57
27.57
15,00 „ 02/21 /201 2 Nlentbership RelleAVal Fee
56,34 0,00 0121 /21)12 Rehab & Station Supplies
I 8,44 0.00 02/21/2012 Record Sloragc Boxes
45.110 (((9) 0//2112012 Member ship wal
52.99 0410 I12/21/2012 Cily I lall Supplies
197.77
213.93 0,00 02/21/2012 Ink Cartridges
10,210012 Printer
288,79
486.56
Task
61.50 0,00 02/21 /2012 R clund verpayment S Account
61.50
IP() ti 10()I.itle
No 0000
No (1001)
No 0000
(111(111
No
No MOO
No 011110
001)1)
No
Nn (1111(1)
Page 8
Amouol Quaolily Poll Date Descriplion liefereoce Task 'Fype PO # (lose POLine
SI II !IVAN rook 61.511
-IPS 1 DS NIFTROCUNI
651-774-8882 02/1 2,-2012 167.46 0,110 (12/1) 2)i 12 Analog Lines - Fire
I III-420-7 )20-43210 'Telephone
651-779-8882 (12/12/7011 154.53 0.00 0212 1 /2012 Analog Lines - Public Vs/mks
101 -43n- 1100-43210 3Telephone
651-774-8882 1)2/12/2012 106,77 ROO 112/21/2012 Analog Lines - Lift %don Alarms
602-445-9450-432111 Telephone
651-779-R882 112/12/201 42.40 0.00 02'21/21)12 Analog !Tiles - Well I louse /i2
601_104_0100-43210 Telephone
651-779-8882 Total: 476.66
TDS Total: 4 76 66
1 K.DA TK DA. Inc.
(12(19P01 2 02/09;20i 2 204.55 (TO)1 112721/2012 General Engineering Svc - Streets
104-480-3000-43030 Engineering Services
(12/119/2(112 Total: 294.55
TK DA Total: 294.55
VISA-ST. VISA
01/1 1/2012 1/2012 3(10,00 0.00 02/21 r2() 12 Gov's Gonf Registration
1(1)-4211-2220-44370 I./onlerenecs & Training
111/11/2012 01/I 1/2012 56.17 0.00 02/21/201 2 Replace battery inr thermal camera
! )0..)120-44040 ItepairstiMaint Eqpt
01.11,2012 01/11/2012 74.43 0.00 02/21/20 I 2 Pizza I'm council Meeting
1111-410-141(1-44300 [Miscellaneous
111 1'71)17 1)1.1 I/2012 58.78 0.00 1)2/21/2012 Books Tor Planning/Building Dept
I 0 1 -420-2400-44 350 Rooks
01/11/2012 o)'I: 489.33
VISA-SI. 'halal: 484.31
WAS-P1-1 Washington County
10348 n2/07/7111 2 60.00 0.00 02/2112012 Hazardous Waste Generators License
1111 ,11(1-11 (10_44.1311 Dues & Suhseriptions
10348 Total: 60,00
WAS-Pli Lola!: 60.00
NVATLIUTON Water (.onservalion Svs Inc.
2477 02/0112017 242.95 100 02/21/2012 I .eak Detection Service
..41l41400..44300 Miscellaneous
Al' 1 o13c Paid Proo is) / 4112 - 3;15 PM(
No 0000
No 00(81
No 0000
No (1(0)0
N o 01100
No 0000
No (0)110
No 0000
No 0001)
No 11000
No 11(100
Page 9
PO ft c),e P011.,im,
v0141'4,` III ti Arlammt Ottanlity Pout !)'Le escriplion Referilice "[ask TYPv
2()77 roi.ak
\1` A1TRL(11\1 I nial;
\v(11 )1)N1 ICI I \Vooill-niry Nlechanical, Inc
\Vt.(11 17/2011
hill -194 -9.1011-12170 1 S stern Maintenance
Well !I 2 1 mai:
\,\:( )11NIEC II Imol:
242.Q5
2.12
1,05.0() (IMO (12/2 1,21) I 2 Payment (0 Plumber fi,r NVell 42
41,055E81
4,055 00
rt Neel Energy
I-01174 17-0 0'1142012 33,30 ()- 7:7 I /2(), 2 Welcome Sign
101-4 .110-3 160-1.1810 Sorel 1 ighting
5 1-01 17417-0 rota!: 31.36
5 )A504807-7 02,1/1,2012, 123.51 0.00 02/71/201 2 Lights (rt, Legion Park
pi) _450..5 2o1!_.13810 Electric
51 -1504}107-7 112.14/2012 241.9 0.00 07/71/2012 Lill Station
(10 _±1Q5-(1,4150-i13810 Electric
_-,1-15nEt101-7 12"14./201 61.90 0E10 02/71/2012 I raffle Lights
.„-130,3160-1.310 Street Lighting
51-'1504807-7 Eo0al: 210„12
I-15729/-15-1 n7.44201 ) 27.6/1 0,00 02/7112012 Street lights
101-1.10-3160--138111 Sitet Lighting
51-1577945-7 Total: 27.64
51-1576456_1 02/14/2012 880.60 0.00 02/21/2012 Fire Station 2
101-420-7220-4 78 Flectric
5 1-/1576/156-3 1 otal: 880,60
c 1_1.580376-5 07;14/2017 .391.73 0.00 02/21/2012 City Ilan
101-4 10-1940-43810
5 I -/151103 76-5 02/14/ 201 2 28.82 IL00 02/21/2012 Traflic Lights
--1.1n_1160-4.15110 ireet Lighting
I -1580.17(i-5 02.44/2012 941.32 0.00 02/21/21112 City Hall
101-4 10-1010-438 10 Electric
5 1-4580376-5 Total: 1,308.37
1-:173,1556-8' (r2i,1)()12 9.65 p,on P2/21/2012 -1 ennic Courts
1 -150-5200-43810 [let -Pic ()Wily
5 1 1733.556-8' fold]: c) 65
024,1,2012 110,44 0E10 022 1;2012, Parks Building
101-450-5700-13810 Electric 11614
c 1 -504/12 IQ,/ Total: 310.44
51-5275-289-1 (12,14;7017 10.12 0.00 02.,,21/21112 Pebble Park
101- 150-5200-47810 Electric Utility
_c 275251(1-1 foal: 10.12
n2.11.201 ) 1.211.50 (EMI 02,, 2 1 t2i1 12 \Veils I At 2
(,1)1 40.-1-,-)00-11r F*Ttric l_ifili[v
- fie Paid Hoot Tiq 0/2 1 1/1 2 - PN1)
No 0000
No 01101,
No (WOO
Ni 1)1)1(0
No 11(1(10
No 0(1(111
No (MINI
No 0(100
No 11111v
No 11(11)0
No 1111011
No 0000
No 0000
No MOO
Page 11)
ill \ 0 I to \ 11PM e
51-5356,323-8 Total,
1-5522332-2 (1221 1,201 2
101 -110_ 1160-13811) Street [(gluing
51-552)332-2 -1 ()tab
5 1 -5747685-4 02/11;2012
1 01-1,50-5200-43s i() Heciric
51-5747685-1 Total:
5 1 1'O) 7 02/1432012
60 'A05-9150-43810 Electric 1 ltility
51-5016011-7 Total.,
51-6,129583-8 02:14,2012
602-405-0450-438 10 Electric 1.1014
51-6429583-8 'Iota':
51-64.31076-2 02/ 1,1 (2(11 2
1(1 1-420-2220-438 10 Flectrie 1„0ility
51-6433976-2
1_6625,15 7 -I 117,11:2012
101-,150-s200-1331(1 Electric UiIii
51-18625457-1 Fotal:
;1-67365-11-2 02/14;2012
101-11(1..,1160-418 10 Street Lighting
51-6736544-7 Total:
02/14;2012
101 -4,30-3 160-43810 Street Lighting
51-1/Q28283-3 Total:
1-6056201-4 02114/2012
1(11 -450-5200-4,3810 Electric Utility
51-69562(11-4 Totql.
;1-7538112-1 02/14/2012
1 01 -430-3 100-43810 ElecIric
51_7538112-1 Toial:
51-R126093-5 )/142012
601-494-9;1011-438 10 Electric 41tility
5 1 -8176003,.5
51-871171Q-1 02'147'2012
-4,10.:(160-43810 Street Lighting
51-8711710-3 "I mak
NCH_ rotal.
-
Atk14)11111! Quanlity Pm( Date liescriplion Ileferettice Task Tyi /P. PO # Close POIjite #
1,231,50
13:76 0,00 02/21/2012 Traffic 1 iglus
11211
1h2.11 0,00 02/21/2012 Arls CenIcr
161.11
16.54 0.0 02/21/2012 Lilt Station
16.5e1
11.51 00) 07/2112012 Lin sialion
14.51
250.17 0.00 0771,2012 Fire S(ation 1
250.17
314,00 ion 07;212012 Legion Park
-31-4Qt)
1.868.06 0,00 (12/2)/2(112 Street Lights
1,868.06
2113 (1 (((1 0212112012 Traffic Lights
21,31
1().38 0.00 02/71(2012 VFW 13aIlliebis
2g,38
2,724,69 0,00 02;2112012 Public. Works
7,72,1,69
143,Q8 0,00 02/21/2012 Water -Fower 2
143,08
11.07 0.00 02/21/2012 Speed Sign Hwy 5
11.07
0,672,00
P,cpot1 1 °tar 67,747.30
17c Pahl Pioid List (02 1,1/ (2 - 315 PNI
No 0000
No 000))
No (WOO
No 0000
WOO
No 0000
No (WOO
No 01100
No 0000
11000
No 111100
No
0000
Page 11
OF
LAKE
ELMO : MAYO,
„A(
N C iNICA
DATE:
CONSENT
ITEM #:
MOTION
AGENDA ITEM: Authorize Signatures for Payment of Funds from the Lake Elmo Bank
SUBMITTED BY: Joe Rigdon, Interim Finance Director
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Carole Luczak. Interim City Clerk
SUMMARY AND ACTION REQUESTED,: As part of its Consent Agenda. the City Council
is respectfully requested to approve Resolution 2012-XX authorizing the Mayor, Acting Mayor.
City Administrator and Finance Director as primary and secondary signatures on checks for
payment of claims and withdraw funds on deposit with the Lake Elmo Bank.
BACKGROUND INFORMATION: Current City policy requires two signatures on all checks
drawn from the Lake Elmo Bank. Please note that the City has no other Checking Accounts at
the Lake Elmo Bank or anv other financial institution.
STAFF REPORT: The City has historically utilized two members from the City Council to
sign checks drawn from the Lake Elmo Bank, Staff has reviewed this practice with the Auditor
and League of Minnesota Cities Financial personnel and has determined that a polic). of utilizing
one signature from an elected official and one from an appointed Staff member creates an
additional degree of fiduciary "c'hecks and balances- for funds withdraw from the bank.
RECOMMENDATION: Based upon the above background information and staff report, it is
recommended that the Cit) Council approve Resolution No. 2012.-XX by undertaking the
following action:
"Move to approve Resolution No. 20.12-.V.,VAuthorizing the Mayor and City Administrator as
Primau Signatures and Acting Mayor and Finance Director as secondary signatures • all
payments Q1'1710116.7 and withdraw funds on deposit with the Lake Elmo Bank.
ATTACHMENTS:
1. Resolution 201 2-XX
-- page —
City Council Meetini4
iluthuri:e Signature's for )3cn,m»nstron, ihe Luke Enna Bank
February 21, 2012 Consent Ay.enda Item g 3
SUGGESTED ORDER OF BUSINESS:
Introduction of Item ....... ............ ...... ......... .... City Administrator
- Report/Presentation...... ..... City Administrator
- Questions from Council to Staff ..... ................... Mayor Facilitates
Public Input, if Appropriate ....... ..... ............................. Mayor Facilitates
Call for Motion ...... ...... ..... ....... Mayor & City Council
- Discussion ...... ..... ...... Nilayor & City Council
- Action on Motion ........... ...... ..... _ ....... Mayor Facilitates
pm2 ti 2 --
A Resolution Authorizin
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2012-XX
_ for Payment of Funds from the Lake Elmo Bank
WHEREAS. on February 21. 2012. the City designated the Lake Elmo Bank as one of the
official depository -for funds of the City of Lake Elmo; and
NOW. THEREFORE. BE IF RESOLVED, the Lake Elmo City Council hereby approves
the following:
The Mayor and City Administrator shall be primary signatures on all checks and order for
payments and withdraw funds on deposit with the Lake Elmo Bank,
2. The Deputy Mayor and Finance Director shall be the secondary signatures on all checks
and order for payments and withdraw funds on deposits with the Lake Elmo Bank. in the
event absence of one of the primary signatures or an urgent special check is required.
j.
Current Mayor Dean A. Johnston, Actin .(2 'Mayor Brett Emmons. and City Administrator
Dean A. Zuleger will serve in these capacities. Facsimile signatures may be used to all
sign all checks and orders for payment of money and withdraw funds on deposit with the
Lake -Elmo Bank.
4. This Resolution shall continue to be in effect until modified by the City Council and
express written notice of its rescission or modification has been received and recorded by
the Lake Elmo Bank.
ADOPTED, by the Lake Elmo City Council this 21' clay of -February, 20
Date: February21. 2012 CITY OF LAL-E.' ELMO
By:
ATTE:S
Dean A. Zuleger
City Administrator
Dean A. Jol-utston
Mayor
Resolution No.
CERTIFICATION
I hereby cenif) that the foregoing Resolution is a true and correct copy of a resolution
presented to and adopted by the Council of the City of Lake Elmo at a duly authorized meeting
thereof held on 8th day of Februarv. 2012. as shown by the minutes of said meeting in my
possession.
Carole Luczak
Interim City Clerk
(Seal)
Resolution No_ ) 1
AGENDA ITEM: Planning Commission: Appointment
SUBMITTED BY: Carole Luczak, Interim City Clerk
REVIEWED BY: Dean A. Zule2.er. City Administrator
• t
VICA , ON
DATE:
REGULAR
ITEM 0:
MOTION
SUMMARY AND ACTION REOUESTED: Pursuant to City Council direction. the City
Council is respectfully requested to consider appointing a Second Alternate to the Planning
Commission. as per City Code §32.027. The recommended motion to undertake this action is:
SUGGESTED "Move to appoint as Second Alternate to the
MOTION: Planning, C0111171iSSi011, as discussed and agreed to at tonight's
City Council meeting."
BACKGROUND INFORMATION: Due to recent charwes in the Planning Commission. there
is currently an opening for a Second Alternate. The City has one application on file for the
openirilL which the City Council has interviewed today.
.RECOMMENDATION: Based upon the above backeround information. it is recommended
that the City Council appoint one applicant to till the opening. by undertaking the followings
action:
"More to appoint as Second Alternate to the Mannino Commission, as
discussed and agreed to at tonight's City Council meeting.''
ATTACHMENTS:
Plannint! Commission Application
2. Lake Elmo City Code
City Council IN4Letim! Planning, C0111117/SSi017: A1poiiflinent
F Lyn ari 2 2(112 Regular Agenda Item 4'4
SUGGESTED ORDER OF BUSINESS:
Introduction ofltem ..... ....... ..... _ ... ....... City Administrator
- Report/Presentation______ ........ __________ ..... _______ City Administrator
Questions from Council to Staff ...... ........ ...... Mayor Facilitates
- Public Input. if Appropriate ..... ...... ...... .... Mayor Facilitates
Call for Motion _ ........ ...... ...... ..... __________ Mayor & City Council
Discussion___________________ ........... ........ ........ Mayor & City Council
- Action on Motion____ .... ..... ...... ____________. ........ Mayor Facilitates
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, Minnesota 55042
651.777.5510 Fax 777.9615
JAN 1 b N12
APPLICATION FOR PLANNING COMMISSION APPOINTMENTS
Date: 9 1
Nan-ie Justin Bioyer
Address 8881 Jane Rd N
Phone Number \r"'"'
11) 851.777.794a
1\NT
1. What do you consider ro bc the rnaor planning and development issues confronting the C.:it-v of
Lake pirno-- The development of the town to conform with the met council ' s
requirement for 2014 and beyond.
2. What do vou see,as the role and function of che Mannino Comtrussion=
To provide information and, guidance eb the council
planing and building decisions within the city.
arding all macro
3. What experience and qualifications do vou have that vou feel will contribute to the Planting
Corrinussion' work and which will enable you ro provide o service in this regard
I have lived in Lake Elmo mOst o'f. my life so I know what the desired feel
of the city should be keeping in mind the required changes ahead.
Please contact me for an in depth discussion on my background.
4 much time do vou have, or are vou willing to devote ro Planning Conunis: on activities=
My work schedule is very flexible.
5. \X11im properc,- or development interest, either ducct or indirect, do von have within Lake. Elmo?
Only mv personal home.
Please complete and return to the City Office
. 27 COMPOSITION.
Cy'cnera/iy. The Panning Commission shall consist of 7 voting members and. 2
non -voting alternate. members. The. voting member:1.s shall he appointed for a 3-year term
so that only 1 -3 of the appointments will expire on December 31 of each year. Voting
711 embers may not serve more than 2 consecutive terms. Appointment to an additional
term s) will be considered with the available a.ppli:...am pool. Alternate members shall 'oc
appointed to serve until there is a vacancy on the Planning Commission. The City
Council shall appoint a nrst alternate and a second alternate who shall become voting
members in th order oftheir appointment UDOE a vacancy on the. Commission.
(1.997 Code. 20.03 ;Am. Ord. 97-96. passed 1-15-2002: _Sm. Ord. 97-147, passed 2-
15-2005: Am. Ord. 97-200. passed 11-5-20071 Am. Ord.. 0-046. passed 6-21 -20] 1 .)
(B Sc.iai appoinrn2onts.
') At thediscretion of the City Council. up to 5 additional appointments car, be
made to the Planning Commission. for eat-fr, special protect including but not limited to
vironmental Management. Maintenance Advisory. and the Old Viflaze. to assist with
snecaI proiects currently in process. or direcpeci by the. Ciry Colin be studied.
drafted. and cornpieted
(2. Theterrn of the specialappointmz,ms shall exoire 2 ears from the date of
appointment. or upon completion of the special pre. whichever is f1-7SI. Any special
anpointee may request reappointm m ithe sDecifi Trott...7;1 is not completed in that dint,
;a; Specia.l T/TOleCt appointees shall have IUD voting, privii u-s only on
issues specificaliv -latedto the sne,cial
17.7) FLIL VOILrif.: privileges for the Teri:lila': P1a111111112 COMaliSS10I1 shall remair
consistent with this section
(C'rd. -sed -2-2001: Am. C)rd. passec( -1 (.--)001
ITV OFLAE
r;1
AGENDA ITEM:
SUBMITTED BY:
THROUGH:
REVIEWED BY:
IL COMMUNICA TION
DATE: 7/71/7012
CONSENT
ITLM 74:
MOTION Resolution #2012-xxv
Keats .Avenue North: MSA Street improvements — Resolution Requesting
a Design Variance from State Aid Operations
Jack Griffin, City Engineer
Dean Zuleger, City Administrator
Ryan Stempski_ Assistant City Engineer
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
consider adopting Resolution No. 2012-XXX requesting a design variance from State Aid
Operations to allow for 11-foot drive lanes (12-feet standard). 5 foot shoulders (6 foot standard).
and a recovery zone of 1-feet (30 feet standard) when Keats Avenue North is reconstructed
from 47th Street North to Trunk Highway 36. No specific motion is needed, as this is
recommended to be part of the overall approval of the Consent Agenda.
STAFF REPORT: Council approval of the Resolution requesting a design variance from State
Aid Operations standards is required as a part of the variance application process. The next
quarterly State Aid Variance Committee meeting is scheduled for Thursday. March 22, 2012. In
order to have 111C s ar once request reviewed and considered at this March meeting. the
Cit. must submit a 11,111.\ completed application by March 1. 2012. Therefore staff is requesting
the Council to consider approval of this request in order to facilitate the variance application
schedule.
Keats Avenue North. from 47th Street North to Trunk highway 36, is a designated Municipal
State Aid route within the City of Lake Elmo. It is a rural section roadway with a 24 foot wide
bituminous surface and four foot 1.:travel shoulders. The current speed limit is 45 mph. With the
pavement surface.- showing. significant distresses indicating subgrade failures, Keats Avenue
North is scheduled 1or reconstruction in 2012.
The Feasibilit) Report for the Keats Avenue North: MSA Street and Trunk Watermain
Improvements was completed and presented to the City Council on February 7. 2012. For the
street reconstruction, it is recommended that Keats Avenue North he reconstructed as a 10 ton
road using 11 loot driving. lanes with four tbot paved shoulders and one foot gravel shoulders.
-flie four foot paved shoulders are needed to maintain adequate space to accommodate
pedestrian/bicycle use. The reduced driving lane Width will serve to keep the final lane/shoulder
City Council Meeting
February 2 2012
Keats Avenue Notm, VISA Street Improvements
Resolution Requesting a Design Variance from State Aid Operations
Consent Agenda Item #5
section within the current existing road foot print, Staying within the existing foot print will
control the construction limits and impacts thereby significantly reducing ditch restoration,
driveway and culvert replacement work. in order to utilize Municipal State Aid Funding a
variance request will need to be approved to reduce the lane width, shoulder width and recovery
area from State Aid Operations standards.
RECOMMENDATION: Based upon the above staff report. the City Council is respectfully
requested to consider adoptiml, as pwI of the COI7Se171 Agenda. Resolution No. 2012-XXX
requesting a design variance from State Aid Operations to allow for 11-foot drive lanes (12-feet
standard). 5 foot shoulders (6 foot standard), and a recovery zone of 15-feet (30 feet standard)
when Keats Avenue North is reconstructed from 47th Street North to Trunk Highway 36.
Alternatively, the City Council does have the authority to remove this item from the Consent
Agenda. table this item for future consideration, or further discuss, deliberate and/or. if
appropriate. amend the recommended motion prior to taking action. If the latter is done so, the
appropriate action of the Council follOWillg such discussion would be:
"Move to adopt Resolution No. 2012-XX requesting a design variance from
State Aid Operations to allow for 11-foot drive lanes (12-feet standard),
5 foot shoulders (6 foot standard), and a recovery zone of 15-feet
(30 feet standard) when Keats Avenue North is reconstructed
from 47th Street North to Trunk Highway 36
/and as amended and/or modified at tonight's nzeetingl."
.ATTACHN1ENTS:
. Resolution No. 2012-XXX
SUGGESTED ORDER OF BUSINESS (if removed from the Consent .4p.enda):
Questions from Council to Staff .......... ........ Mayor Facilitates
Call for Motion _ ..... ..... ..... ....... Mayor S.: City Council
Discussion ........... ...... Mayor & City Council
Action on Motion. ....... ...... ..... ...... ..... _ ... Mayor Facilitates
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2012-XXX
A RESOLUTION REQUESTING A DESIGN VARIANCE FROM
STANDARDS FOR STATE AID OPERATIONS FOR
KEATS AVENUE NORTH MSA STREET IMPROVEMENTS
STATE AID PROJECT XXX-XXX-XXX
WHEREAS, the City of Lake Elmo is preparing plab., for State Aid Project XXX-XXX-XXX,
the reconstruction of Keats Avenue North. from 47th Street North to Trunk Highway 36. a
Municipal State Aid designated roadway and
WHEREAS, Minnesota Rules for State Aid Operation 8820.9920 require 12-foot lane widths. 6
foot shoulders, and a 30 foot recovery area. for MSAS Rural Reconstruction Projects with
projected ADT greater than 1.500: and
WHEREAS, Minnesota Rules for State Aid Operation 8820.3300 provides that a political
subdivision may request a variance from the Rules: and
WHEREAS, the City is requesting design variances from standard to allow for 11-foot lane
widths, 5 foot shoulders. and a 15 foot recovery area to allow for a more context sensitive
roadway that better fits the roadway within the limitations and constraints of its adjacent terrain:
avoids significant project cost increases that would be required to retrofit the roadway drainage
system, in -slopes, and back slopes for the added recovery area: and avoid significant additional
costs for right-of-way acquisition.
NOW, THEREFORE BE IT RESOLVED, that 'itc City Council hereby requests a design
variance from the Minnesota Department of Transportation State Aid Operations Rules Chapter
8820.9920 (Minimum Desitm Standards: Rural and Suburban Undivided: New or Reconstruction
Projects to allow 11-foot lane widths. 5 foot shoulders. and a 15 foot recovery area in lieu of 12-
foot lane widths. 6 foot shoulders, and a 30 foot recovery area:
BE IT FURTHER RESOLVED, that City Council hereby indemnifies. saves and holds
harmless the State of Minnesota and its agents and employees of and from claims, demands.
actions. or causes of action arising out of or by reason of the granting of the variance. The City
further agrees to defend at its sole cost and expense any action or proceeding commenced for the
purpose or asserting any claim arising as a result of the grantinv, this variance.
Resolution No. 2012-XXX
Date: .2012 CITY OF LAKE ELMO
ATTEST:
Dean A. Zuleger
City Administrator
By:
Dean A. Johnston
Mayor
CERTIFICATION
1 hereby certilY that the foregoing Resolution is a true and correct copy of a resolution
presented to und adopted by the Council of the City of Lake Elmo at a duly authorized meeting
thereof held on 21st day of February, 2012. as shown by the minutes of said meeting in my
possession.
Carole Luczak
City Clerk
(Scat)
Resolution No. 201 2-XXX
CITY OF
LAKE
ELMO
AY
CO CC• UCTO
DATE: February 17, 2012
REGULAR
ITEM #: #6
MOTION / SS Fiscal Impact
AGENDA ITEM: MDNR Watershed Grant
SUBMITTED BY: Justin Bloyer, President, Tri-Lakes Improvement Association
THROUGH: Dean Johnston, Mayor
REVIEWED BY: Dean Zuleger. City Administrator
SUMMARY AND ACTION REOUESTED: The Lake Elmo Tri-Lakes Association is
requesting $2,000 (40% of anticipated budget) from the City of Lake Elmo for water craft
inspections. The $2,000 represents a matching grant to funds pledged by the Valley Branch
Watershed District, with an additional 20% or $1,000 from the MNDNR.
FISCAL IMPACT: S2,000
Funding Source:
Option A - Undesignated Fund Balance Transfer
Option B — Parkland 1)cdication Fund
BACKGROUND INFORMATION: The Lake Elmo Tri-Lakes Association is intending to
submit a grant to the MN Department of Natural Resources for watercraft inspections at public
boat landings to mitigate the spread of aquatic invasive species. namely zebra mussles, Eurasian
milfoil and spiny waterflea. The grant is predicated on a cooperative partnership between the Tri-
Lakes Association, the City of Lake Elmo, and the Valley Branch Watershed. Funds will be used
to 600 hours of boat landing inspections between Memorial Day and Labor Day. The funds
requested are $5,000, with $4650 allocatedfor inspection costs.
STAFF REPORT: The Tri-Lakes are frequented by sportsman for bass fishing and have "catch
and release" status. Grant funds will be used at Tri-Lakes public landings to inspect boats with
the intention of minimizing the spread of invasive species to Lake Jane, Lake Olson. lake
Demontreville. and Lake Elmo. The grant application has multi -stakeholder support and the
budget is realistically constructed to expect that execution is highly probable.
The 2012 Budget has no planned contingency or reserve funds for this expenditure and only
$1500 in discretionary funds in the Culture S.: Recreation (5200) Account. There is however
sufficient funds in the Undesignated Fund Balance or the Parkland Dedication Fund to satisfy the
matching grant request,
RECOMMENDATION: Based upon the above background information and staff report, it is
recommended that the City Council approve matching funds of $2,000 for the 2012 MNDNR
Watercraft Inspection for the mitigation of invasive species in Lake Elmo Lakes from either:
A. The City of Lake Elmo Undesignated Fund Balance; or
B. The City of Lake Parkland Dedication Fund
The Staff further recommends that this expenditure of matching funds be contingent on the
securing of matching funds from the Valley Branch Watershed District.
ATTACHMENTS:
1. Tri-Lakes 2012 Grant Application for Watershed Inspections
SUGGESTED ORDER OFBUSINESS:
Introduction of Item
Report/Presentation...............
Questions from Council to Staff
Public Input, if Appropriate
Call for Motion ........ ...... ............
Discussion...... ...... .................... ..
Action on Motion ..... ................ ..
......... .. ....... .......... ...... City Administrator
......................... ..... Justin Bloyer, President
Tri-Lakes Improvement Association
........... ...... .............. ........ .......Mayor Facilitates
....... . .......... ...... ....Mayor Facilitates
........ ....................... Mayor & City Council
.... ...„............. ............... Mayor & City Council
....... ......... ..... ..............Mayor Facilitates
ta
2012 Grant Application for Watercraft Inspections
DEPARTMENT OF
1ATURAL RESOURCE
Application Procedure
Applications are due by Wednesday, February 15th, 2012. They must be received
on this day by mail. email. or fax, E-mail submissions are encouraged. You may also hand deliver your application
on or before February 15th during normal business hours (8:00 a.m. - 4:30 p.m., Monday — Friday).
You will be notified when your application is received. If you do not receive a
notification, please contact Wendy Crowell (651-259-5085).
Submit applications to: VVendy Crowell, MN Department of Natural Resources, 500 Lafayette
Rd, Box 25, St Paul MN 55155 wendv.crowellstate.mn.us
On February 76th. 2072 the name and address of all applicants, and the amounts requested become public. All
other data is nonpublic until the negotiation of the grant agreement(s) with the selected grantees is completed.
After the application review process is completed. all data (except trade secret data) becomes public. Data
created during the evaluation process is nonpublic until the negotiation of the grant agreements with the
selected grantees is completed
Project Title Tri-Lakes watercraft inspection project
Lead Organization
Tri-Lakes Improvement Association
County where project will occur Wasidogion
Project Lead — Name/Title Justin Bloyer, President of Tri Lakes Improvement Assn
Address MI :lane Road North.
City Lake Elmo State MN ZIP 55042
Phone n51-334-9721
E-mail jvvbIorer
other phone
Partner Organization Lakt Deniontreville/Olson Homeowners Assn
Name/Title Roger Johnson, President of Lake Deniontrevilie/Oison Assn
Address 804 Hai Trail North
City Lake Elmo State MN ZP 55042
Phone 651-777-77oil rocanLweonca
Partner Organization Lake Jane Homeowners Assn
Name/Title John _HamerIy, President of Lake Jane Homeowners Assn
Address 9429 Jane Road North
City Lake Elmo State MN ZIP 55042
Phone 651-235-4060 E-mail johnphamerly@comeast.net
Partner Organization Lake Elmo Homeowners Assn
Name/Title Wendy Griffin, President of Lake Eirno Assn
Address 2835 Lake Elmo Ave N.
City Lake Elmo State MN ZIP 55042
Phone 651-777-7356
E-mail wIgriflmnwed.org
Additional Project Partners:
Please list any other project partners that will help fund this project.
1. Name Valley Branch
Watershed District
Address
Telephone 05 -77U-173u
2. Name City- of Lake Elmo
Address
Title David Bucheck, President
P.O. BON 838, Lake.timo. 55042
Email djticheckC4,yahou.corn
Title Dear. Johnston, Niayor
Organization VBWD Board
Organization City Council
3800 Laverne Avenue North, Lake Elmu, Minnesota 55042
Teiephone 051-777-55 to Email deartjohnstoihalcornct
Project Description
Lake name(s) where inspections will occur. Include specific accesses on lakes if desired:
Lake: Demontrevilic & Olson
Accesses: Public Landing on Westshore of Lake Demontreville
Lake: Jane
Accesses: Public Landing on South shore
Lake: Elmo
Accesses: Public Landing on West snore in Lake Elmo Park Preserve Park
Proposed start and end dates for the inspections:
Start date: Mav 26, 2012
End date: September 1, 2012
The maximum amount of inspection hours available is 1.000
Amount of Requested Inspection Hours:
600 inspection hours are requested with the financial responsibility not to exceed 84650.
(600hrs/2 = 300 hrsik. 815.50 = S4650)
Proposed timing of inspections: How many hours per week? Other specifics on their desired schedules.
Our priority is to have inspections On all 13 weekends from May 26 to September 3 as well as
the July 4 and Labor day holiday. These are the peak use times when all parking spaces at the
landing are generally filled. Some off-peak weekday inspections could also be scheduled. The
proposed inspection times arc shown below.
13 Saturdays
13 Sundays
July -
Labor day Sept 3
9 Random weekdays
x 6 hrs = 78 hrs/access
x 6 hrs = 78 hrs/access
4 hrs = 4 firs/access
x 4 hrs = 4 hrs/access
x 4 hrs = 36 hrsiaecess
x 3 lakes = 234 hrs
x 3 lakes = 234 hrs
x 3 fakes = 12 hrs
3 lakes = 12 hrs
x 3 lakes = 1118 hrs
Total hours = 200 hrs/access x 3 lakes = 600 hrs/ total
This is a cooperahve hiring program for DNR watercraft access inspectors at proposed water accesses.
Ey subrnittinc this application youre agreeing to pay the DNR $15.50 per hour for half of the
inspecrIior hours yot„, nave 7-equestecl. If the DNR is unable to provide the entire amount of hours
requested then you will only be responsible for paying S1.550 per hour for half of the inspection hours
that were actually clone.
Describe the local need for the watercraft inspections.
Please describe how your proposed vvatercraft inspections meet the grant criteria listed in the announcement.
Lake Jane. Demontreville/Olson. and Elmo are Very popular east metro Bass fishing, lakes which
have special "Catch and Release" restrictions. Lake Elmo and Demontrevilie are already infested
with Eurasian milfoil. The public access locations for these lakes are often filled to capacity. Lake
Dernontrevilit access has 21 parking stalls, Lake Jane has 8 stalls, and Lake Elmo has 25 stalls.
Prior Lake and Lake Minnetonka are popular west metro area Bass fishing destinations which are
already infested with Zebra Mussels. Fishermen and some recreational boaters who visit those west
metro lakes also use our east metro lakes which pose a potential threat of zebra mussel
contamination.
Fishermen and some recreational boaters who visit Lake Jane, Demontreville/Olson, and Elmo may
also use Silver Lake, White Bear Lake, Bald Eagle Lake, and the St Croix River which are all
located within 10 miles. These and many other metro waterways are already infested with
Eurasian milfoil. And, the St. Croix River also has Zebra Mussels.
The intent of this project is to reduce the possibility of Zebra Mussel introduction to Lake Jane,
Demotreville/Oison and Elino and to protect against any additional contamination of Eurasian
milfoil from other viaters. It will also protect nearby lakes from any, Eurasian milfoil being carried
to other lakes from Lake Demontreville and Lake Ehno.
Lake Jane, Demontrevilie/Olson, and Elmo are connected via the Valley Branch Watershed and are
all located within the City of Lake Elmo, in Washington County. In addition to funding by the
Lakeshore home -owners associations of each lake, this project is also supported and funded by the
Valley Branch Watershed District, the City of Lake Elmo, and'the Tri Lakes Improvement Assn
which is a community improvement organization serving the City of Lake Elmo's NW quadrant.
The Tri Lakes Improvement Assn is the coordinating body for this project.
Criteria 1. Waters known to be popular destinations for boaters leaving spiny waterflea
or zebra mussel infested waters:
Our lakes arc designated "Catch and Release" Bass lakes which make them very popular amour
avid Bass fishermen. The Si Croix River, Prior Lake, and Lake Minnetonka arc also popular
Bass fishing destinations and are already infested with Zebra Mussels. Fishermen and some
recreational boaters who visit those waters also use our lakes and therefore pose a potential
threat of zebra mussel contamination.
Criteria 2. High -use water accesses; based on the number of parking spaces and past
watercraft inspector observations.
Lake Demontreville access has 21 parking stalls, Lake Jane has 8 stalls. and Lake Elmo ha,
Lake Demontreville and Lake Elmo had DNR sponsored watercraft inspections in prior years.
They are both scheduled for increased DNR inspections for 2012. This grant proposal is
intended to initiate Lake Jane inspections and to add more inspection hours to those already
scheduled by the DNR at the Lake Demontrevilie and Lake Elmo landings.
Criteria 3. Waters located in high -use or popular traveler destination areas
Lake Jane, Demoutreville/Olson, and Elmo are very popular east metro lakes. Their public
access locations are often filled to capacity.
Criteria 4. VVater accesses near, or on, zebra mussels and/or spiny waterflea infested
waters:
Si. Croix River accesses in Stillwater and Bayport are within 10 miles of our lakes.
Criteria 5. Waters near or infested with other invasives species (besides zebra
mussels or spiny waterfleas)
Milk Lac Lake is the nearest Spiny Water -flea infested water.
Criteria 6. Water accesses that are on one waterbody or on several waterbodies that
are close together (approximately 10 miles apart), so that one inspector can cover the
entire project area:
The accesses for Lake Demontreville/Olson and Lake Einio are within a 5 mile radius of the
Lake Jane access.
Please add any other information about this project you think is relevant
See above description of project.
•
TY OF
LAKE
ELMO AYOR & coycouciiCO
AGENDA ITEM: Property / Buildin
SUBMITTED BY: Dean Zuleger, Administrator
THROUGH:
REVIEWED BY: Ma
0
U
C T 0
DATE: February 16. 2012
REGULAR
ITEM #: 7
Discussion: MOTION
he Lake Elmo Library
Dean Zuleger, Administrator
Cummings, Library Consultant
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
consider constructing an offer to purchase certain properties for the purpose of housing a
community -sponsored library.
BACKGROUND INFORMATION: After a series of events dating back to 2003. the City of
Lake Elmo approved a resolution (July 19, 2011 — Res. 2011-029) establishing a Municipal
Library. Subsequently. a statutorily -affirmed Library Board has been formed and been
performing due diligence on the creation of policies, operating procedures, and logistics
including the acquisition of appropriate infrastructure to house a Municipal Library. In this
course (while operating out of a temporary facility). the Library Board has determined through
spatial analysis the minimum square footage to accommodate the immediate and future needs of
Library operations that include, but are not limited to. book inventory and display, public
accommodations. parking, and administration. Initially, the Library Board focused their
attention on what is commonly known as the "Lee Building" — which had housed the former
Washington County Rosalie E. Wahl Library. As a result of a book donation drive and
modification in the scope of services, the Library Board concluded that a larger facility may be
needed. Other sites were considered, but not entertained based on City / Library Board sentiment
that the establishment of a Municipal Library could serve as a development catalyst in the
traditional downtown of Lake Elmo ("Old 'Village").
During this same time. another building, commonly known as the "Clock Building" became
available due to foreclosure. It was determined by the Library Board that this building met the
minimum specifications needed for desired library operations and that due diligence should be
performed to determine suitability. This due diligence included a property condition report
completed by Partner Engineering & Science (January, 2012). a utilization design (DeLapp.
February 2012). and an informal real estate market assessment (Welsh Colliers. February 2012)
that included a discovery of a recent appraisal that determined a current building value.
pag.c• 1 --
At the end of the due diligence process, a building appraisal at $249,000 and necessary repairs of
$182,000 noted a potential summary of costs for the "Clock Building" at a total of $431,600. On
January 11. 2011. the Library Board unanimously approved the following motion:
"Based on the current information, the Lake Elmo Library Board requests the lake Elmo
City Council to proceed with the purchase of the "Clock Building" at 3537 Lake Elmo
Avenue North".
At the January 17, 2011 Council Meeting, the consensus of the Library Board was
communicated to the Council. After an ensuing discussion on the purchase of a building,
possible alternatives, and action in a timely manner, the Council determined that the issue
required additional input from residents and authorized by a 5-0 vote to hold a public
comment period at the February 8, 201.2 Council Meeting. The Council then entered into closed
session for the purposes of negotiations (MN State Stats. 13 D. 05 (3) (C ) ). The Council voted
4-1 (Smith = nay) to engage the services of Welsh Colliers Companies for acquisition of
property for the library.
During the interim period between January 17. 2012 and February 8, 2012 Council Meetings.
City staff began to assemble financial data and funding options for the purchase of a library
building. These options included conventional bonding, an internal loan from the City to the
Library Board using unspent borrowed proceeds (2004A G.O. Bonds), lease option to purchase
and lease only. This analysis did not focus on a specific site.
On February 8, 2012 the Library Board determined that they were comfortable with the City
exploring the internal loan option with an understanding that this financing would require use of
the available library levy (approx.. $261,000 per annum) for remediation and repair on a "pay as
you go" basis. At the February 8, 2012 City Council meeting a public comment session was held
on the topic of purchasing a library building. At this meeting (4) residents spoke against the
purchase (inc. correspondence read into the record) and (4) Library Board members / spouses
spoke in favor of the purchase. The City Council directed staff to evaluate (4) options for
building acquisition: bonding, internal loan. lease option to buy and leasing. The direction tacitly
focused the evaluation on two sites: the "Clock Building" and the "Lee Building".
On February 15, 2012 the Library Board reaffirmed their preference for the "Clock Building" -
3357 Lake Elmo Avenue North. citing superior suitability and space for current and planned
library operations.
STAFF REPORT:
At the direction of the Council, City staff has evaluated the four distinct options for the
acquisition of building space for the Municipal Library. At the advice of legal counsel the
financial specifics of each option will be discussed in closed session at the February 21. 2012
Council Meeting to allow the policy -making body to determine a negotiation strategy that will
represent the best fiduciary course of acquisition and protect taxpayer's interest. Welsh Colliers
(by report), Mary Cumming. (Library Consultant) and Dave Snyder. Lake Elmo City Attorney
have been invited to provide a full spectrum of knowledge and expertise as to the best purchase
-- page 2 --
option. However, there are some general comments regarding e purchase that can be discussed
at this tiine.
Key to any of the building space options considered is the impact on the ability of the Library
Board to conduct successful operations when transitioning from the Art Center to a new facility.
The Library Board has preliminarily budgeted $250,380 of the $261,000 of available library levy
for operations with $9.632 in a contingency / reserve fund.
The bonding option was developed with a "turn -key" approach to purchase and repair of a
facility that only allocates library levy use for debt service over the life of the bond (10 Years).
however financing / issuance costs could be substantial based on the purchase price and will
have an impact on the City's debt ratio. The internal loan option (with a four-year accelerated
payback to the City) would require that a certain portion of the library levy be used for debt
service and "pay as you go" incremental repairs that could limit fund availability during the
infancy of operation. This option will push back a variety of smaller, non -critical capital
improvement projects planned by the City of Lake Elmo. The lease to purchase option (with a
% of the lease payment applicable to purchase) provides a certain equity position and allows for
flexibility to determine suitability for operation without the responsibility for long-term repairs.
This option is structured using a 20 year amortization and a 5 year balloon payment. The lease
option offers no equity position but creates a fixed annual building expense and the flexibility to
move the site based on library success / failure. A financial analysis will be presented in closed
session so as to not compromise the City of Lake Elmo's real estate bargaining position, but in
general terms. the impact on the annual library levy for building expense range from 9-28% of
the overall available funds.
RECOMMENDATION: Based upon the above background information and staff report. it is
recommended that the City Council convene to close session to discuss funding and negotiating
options for the purchase / lease of a building for use as a Municipal Library and that this close
session focus on four policy issues:
1. Practical affordability for both the Library Board and City of Lake Elmo;
2. Short and Long -Term Effects on the City of Lake Elmo's Financial Position:
3. The Selected Options Impact on the Library's Board Operational Functionality;
4. Financial and Asset Management Contingences Based on the Success of the Library.
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item ............ ...... ......... .....
Report/Presentation.. ..... . ......... ..... ....... ..... .
- Questions from Council to Staff...... ......... .....
Public Input, if Appropriate... ........ ......... ...........
Call for Motion ............ ..... ............ ............ ........
Discussion........................................,... ....... . ...... ........
Action on ....... . ......... ...
City Administrator
....City Administrator
........Mayor Facilitates
. .......Mayor Facilitates
Mayor & City Council
Mayor & City Council
....... .Mayor Facilitates
page 3 --