HomeMy WebLinkAbout08-08-12 CCMPOur Mission is to Provide Quality Public Services
in a Fiscally Responsible Manner While
Preserving the City's Open Space Character
T
City of Lake El 0
380 Laverne Avenue orth
City Council eeting
ednesday, u • ust 8, 2012 7
A
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. ORDER OF BUSINESS/GROUND RULES
F. ACCEPT MINUTES
1. Accept July 17, 2012 City Council minutes
G. PUBLIC COMMENTS/INQUIRIES
H. PRESENTATIONS
Sara Quick, Lake Elmo Jaycees
CONSENT AGENDA
Note: Items listed under the Consent Agenda will be enacted by
one motion with no separate discussion. If discussion on an
item is desired, the item will be removed from the Consent
Agenda for separate consideration.
2. Approve Payment of Disbursements and Payroll
3. 2011 Seal Coat Project - Accept Improvements and Pay
Request No. 3 (Final) - Release of Retainage following
Correctiv Work)
4, 2011 Street and Water Quality Improvements - Resolution
2012-39 Declaring Cost to be Assessed, Ordering Preparation
of Proposed Assessments, and Calling for Hearing on
Proposed Assessment
5. Approve Position Description of Taxpayer Relations /
Communications Coordinator
6. Approve Hiring of Adam Bell as Deputy Clerk
7, Water System Design Phasing Study - Authorize AE2S Task
Order No. 1
8. Approve Resolution 2012-37 Proclaiming September 7 and 8,
2012 as Lake Elmo Days
9. Approve Draft Structure of the City of Lake Elmo Employee
Handbook
REGULAR AGENDA
10. Country Sun Farms - Amendment to Resolution 2000-047
Clarifying Permitted Agricultural Sales and Entertainment
Uses
11. Council Member Appointment to Library Board Nomination
Committee
K. SUMMARY REPORTS AND ANNOUNCEMENTS
• Mayor and Council
Administrator
• City Attorney
• City Engineer
• Planning Director
• Finance Director
Adjourn
LAKE ELMO CITY COUNCIL MINUTES
v~~~ _',~~~1~-
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
K4aymr)ohustoncalled the meeting tnorder at7:0Opzn.
PRESENT: Mayor Johnston, Council Members Smith, Pearson, and Park.
Also Present: City Administrator Zu)egor. City Attorney Sara Sibcuder' City Engineer Griffin, City
Clerk Tbone,and Finance Director Bendel.
Absent: Council Member Emmons
APPROVAL OF AGENDA
MOTION: Council Member Pearson moved to approve the July 17, 2012 City Council Agenda as
presented. Council Member Park seconded the motion, Motion passed 3-0.
ACCEPTED MINUTES
I. The )oh/ 3' IOIZ City Council minutes were approved as amended by consensus of the City
Council.
PUBLIC COMMENTS/INQUIRIES
Justin B)nyer, 888I Jane Road, Lake Elmo, expressed his appreciation for staffs work, time and
perseverance during the fairly lengthy process on the lake ordinance and expressed his pleasure at
the final result.
PRESENTATIONS
Vl inia Holder, G7N, gave a brief presentation on the various offerings available from the local
cable channels including programming for candidates wishing to broadcast messages to the public.
She shared contact information and ideas on how to best utilize the system. Mayor Johnston
inquired about the ground rules, to which Ms. Holder responded the ground rules would be crafted
bystaff dependant oncouncil direction and staffing requirements. Adiscussion was had bycouncil
on what parameters they would like to see with regard to the candidate broadcasting options. Ms.
Holder eocnoraczd whatever decisions are made they would need to be consistent for all
candidates.
Administrator Zuiegersuggesred asking resident Paul Rvbergnd)ctber he vvomJd be interested in
being an independent moderator, if all candidates were ina�rrro`cn� to record a five to seven
minute presentation ootheir candidacy and specific bullet points.
CONSENT AGENDA
2. Approve Disbursements iuthe Amount nf$ZO4'836.3O
2a. Z"uQuarter Financial Report
Zb. Year'to'DatnPermit Pro�Tao�
3. Professional Engineering Support Services Consulting Pool -Approve Updated Pool tn
Page 1 of 7
LAKE ELMO CITY COUNCIL MINUTES
JULY 17, 2012
add AE2S in the Areas of Water and Wastewater Systems
4. Approve Ordinance No.2012-58 Amending 97.21 Watercraft and Water Surface
Regulations 97.23 (A) Prohibited Structures and Uses
5. Lions Park Tennis Court Resurfacing
6. Lions Park Safety Surface
MOTION: Council Member Pearson moved to approve Consent Agenda Items 2-6 as presented. Council
Member Smith seconded the motion. Motion passed 4-0.
ITEM 7: RESOLUTION 2012-35 AUTHORIZATION FOR SALE OF $4,090,000 GENERAL
OBLIGATION WATER REVENUE CROSSOVER REFUNDING BONDS SERIES 2012A
Paul Donna, Northland Securities, provided an overview of the bid results which went on sale that
morning. Due to the City's excellent bond rating Aa2, it attracted superior results arid provided a
net savings of approximately $455,000.00.
City Administrator Zuleger and Finance Director Bendel thanked Mr. Donna for the expert guidance.
MOTION: Council Member Smith moved to approve Resolution 2012-35 processing the necessary
paperwork related to $4,090,000 General Obligation Water Revenue Crossover Refunding Bond Series
2012A. Council Member Park seconded the motion. Motion passed 4-0.
ITEM 8: AUTHORIZATION TO ENTER INTO AN ESCROW AGREEMENT WITH NORTHLAND
TRUST SERVICES, INC. RELATED TO THE SALE OF $4,090,000 GENERAL OBLIGATION WATER
REVENUE CROSSOVER REFUNDING BONDS SERIES 2012A
Finance Director Bendel requested the City Council consider entering into an escrow agreement
with Northland Trust Securities, Inc. relating to the $4,090,000 General Obligation Water Revenue
Crossover Refunding Bonds, Series 2012A,
MOTION: Council Member Smith moved to authorize the City to enter into an escrow agreement with
Northland Trust Securities, Inc. relating to the $4,090,000 General Obligation Water Revenue
Crossover Refunding Bonds, Series 2012A. Council Member Pearson seconded the motion. Motion
passed 4-0.
ITEM 9: RESOLUTION 2012-36 AUTHORIZATION FOR SALE OF $865,000 GENERAL
OBLIGATION IMPROVEMENT BONDS SERIES 2012B
Finance Director Bendel requested the City Council consider adopting Resolution 2012-36
authorizing the sale of $865,000 General Obligation Improvement Bonds, Series 2012B.
MOTION: Council Member Smith moved to approve Resolution 2012-36 awarding the sale, prescribing
the form and details and providing for the payment of the $865,000 General Obligation Improvement
Bonds, Series 2012B. Council Member Pearson seconded the motion. Motion passed 4-0.
Page 2 of 7
LAKE
ELMO CITY COUNCIL MINUTES D����,7 �K���
»..~. �'"�_�_
ITEM 10: RESOLUTION 2012'34 20I2 STREET AND WATER QUALITY IMPROVEMENTS
APPROVE ACCEPTING BIDS AND AWARDING CONTRACT
City Engineer Griffin 'ded abnancia| update wfthe construction project proposal, noting the
increased storm and drainage costs in the feasibility study included a I096 contingency. The
approximate savings o[$3O'OOO in the design engineering component kept the project under
budget.
Council Member Pearson requested clarification of the design proposal project and the less -
expensive
MOTION: Council Member Park moved toAccept the Bids and Award Contruct/brthe Z0J2Street
and Water Quality Improvements, Council Member Pearson seconded the motion.
Motion passed 4-0.
ITEM I1/ KEATS AVENUE NORTH MS&STRE8T IMPROVEMENT ENGINEER'S UPDATE 0N
PROPOSED IMPROVEMENTS AND AUTHORIZE REPORT REVISIONS
City Engineer Griffin provided a brief review of the proposed Keats Avenue MS4 Street
|noprovannoots in preparation for the August 21' ZOlZ Public Hearing. The City requested o
variance from the State Aid Office Rural Section Standards for 11-ft drive lanes (12-ft standard), 5-ft
shoulders (6'ftotaodard), and a "Clear Cone" ofI5'ft [30'tt standard) but was denied, citing safety,
primarily regarding the 30 foot clear zone. He reported that to provide the required 30 foot clear
zone vvoo}d require right-of-way acquisition, utility pole relocation, significant tree removal and
culvert work that would total $845'000 additional project costs beyond the previously estimated
$1.1 million. City Engineer Griffin reported hrhad identified three improvement options meeting
K4SA standards for consideration by the City. Based on the best value for the City, the
recommendation is to have no urban section street where a clear zone innot applicable. /isecond
option would be to reconstruct the street to the original plan rural section and not use State Aid
funding. He noted concerns about nvberc the City would come up with the necessary money
without State Aid. Be reported the extra cost for the curb and �u1tervvou|dbe $I47'O0O
Cnvud) Member Pearson asked m/hv the engineer thought that the State vvoohd approve the
variances. CbyEngineer Griffin responded that be felt comfortable with approval based on early
discussions with NuDO7 staff, and the fact that there have been fcvv accidents on that roadway of
consequence or involving vehicles leaving the roadway into what would be the safety zone.
Mayor Johnston asked if the shoulder stripes could be moved further in similar tothe shoulder
stripes on DernootrevU\eTrail tm better accommodate non -vehicular users. City Engineer GriO5n
indicated be did not believe this could be achieved, and that there was limited non -vehicular traffic
onthis roadway.
Page 3 of 7
LAKE ELMO CITY COUNCIL MINUTES
JULY 17, 2012
Council Member Pearson asked if State Aid funds were not used on this project, could those funds
be applied elsewhere in the City. City Engineer Griffin responded that they could be used on
another MSA designated street, but that this roadway was in very poor condition and is a good
application of the MSA funding to save City maintenance expenses in the future.
City Administrator Zuleger inquired if the curb and gutter would be assessed for this alternative.
City Engineer Griffin replied that the assessment policy does address curb and gutter but the City
would need to decide if this application should be assessed.
In response to a question from Council Member Smith regarding the potential large amount of
assessments over very few property owners, City Engineer Griffin suggested the City cost share
increases to cover the oversize costs for a collector roadway. He reminded the Council that this
project is married to the water main extension project that he believes to be critical to the City's
overall water system traveling the length to the 1-94 corridor.
Council Member Pearson asked if it was an option to delay the water project. City Engineer Griffin
responded that the water extension was needed before the City could expand the water system to
meet future growth. Council Member Pearson stated that if that is the case, the water and street
project needs to be done now.
City Administrator Zuleger reported that Council Member Emmons could not attend this evening's
meeting but had concerns with the water system hydraulics and the road project cost.
Council Member Smith expressed concern with the cost to redesign the road project, and expressed
she is not pleased with the curb and gutter that would be included in the redesign to an urban
section.
City Administrator Zuleger stated that Staff is very concerned with bringing clean water to City
residents, and the 1-94 corridor. He stated that the City needs to make this project work as it is
important for bringing that clean water to areas that require it in the City.
MOTION: Council Member Park moved to direct the City Engineer to revise the Feasibility Report for
the Keats Avenue North MSA Street and Trunk Watermain Improvements in Preparation for the
Continuance of the Public Improvement Hearing on August 21, 2012. Mayor Johnston seconded the
motion. Motion passed 4-0.
ITEM 12: OLD VILLAGE AREA MUNICIPAL SANITARY SEWER SERVICE: INITIATE
PRELIMINARY STUDY
City Engineer Griffin requested council to consider authorizing a preliminary study to provide
sewer for the downtown village area, which is the first step necessary to address the proposed
improvements to identify the gravity sanitary sewer route alternatives throughout the Village.
Page 4 of 7
LAKE ELMO CITY COUNCIL MINUTES
JULY 17, 2012
Mayor Johnston inquired whether it was private property specific, in relationship to assessments.
Council Members discussed homes on Legion Avenue, and whether homes south of 30th Street
should include both sides of the street as they currently have a 201 System. City Administrator
Zuleger added that residents on Lake Elmo Avenue are also interested.
City Engineer Griffin addressed the lift station concerns for a gravity line forced main along 30th
Street, and dropping a second smaller lift station about half -way down the line. Individual lift
stations would not be feasible.
Mayor Johnston inquired whether these costs would be recovered through assessments or charges
to which City Engineer Griffin responded there are ways to recover these costs. Council inquired
what areas would be included in this project. City Engineer Griffin responded those are the
questions that would be answered during this preliminary study.
Council Member Smith confirmed that the gravity line had been planned to coincide with
Washington County revamping Lake Elmo Avenue.
City Engineer Griffin stated that Washington County would like to work with the City to
discuss the Lake Elmo Avenue reconstruction project currently scheduled for 2018. He will
notify the Council and Administrator when a meeting is scheduled.
MOTION: Council Member Smith moved to authorize the City Engineer to initiate the Preliminary
Study for the Old Village Area Sanitary Sewer project in the estimated amount of $16,500, with the
intention to recover the costs through SAC and/or assessments. Mayor Johnston seconded the motion.
Motion passed 4-0.
ITEM 13: INWOOD AVENUE TRUNK WATERMAIN AND BOOSTER STATION: INITIATE
PRELIMINARY STUDY
City Engineer Griffin requested the Council to consider authorizing FOCUS Engineering, Inc. to
initiate the engineering work for the Inwood Avenue Trunk Watermain and Booster station project.
The Preliminary Study would cost an estimated $6,800.
Council Member Pearson discussed right-of-way easements and bringing it east to utilize more
users.
City Engineer Griffin explained that in order to get this project ready for 2013 the City needs
to begin the preliminary study immediately.
Council Members discussed their desire to recover the report costs and inquired how to accomplish
this, similar to Old Village project costs. City Administrator Zuleger reported that the majority of
those costs are recoverable by building them into the water and sewer, and serving properties, and
provided additional, recommended language to the motion to approve.
Page 5 of 7
LAKE ELMO CITY COUNCIL MINUTES
JULY 17, 2012
MOTION: Council Member Pearson moved to authorize the City Engineer to initiate the Preliminary
Study for the Inwood Avenue Trunk Watermain and Booster Station project in the amount of $6,800,
with the intention to recover the costs through WAC and/or assessments. Council Member Park
seconded the motion. Motion passed 4-0.
ITEM 14: ADMINISTRATOR'S REPORT: ORGANIZED COLLECTION FEASIBILITY AND
PROPOSED 2014 PLAN OF WORK SCHEDULE
City Administrator Zuleger explained the process of organized collection, the feasibility of taking on
the project, the proposed 2014 plan of work schedule and the justification of the recommendation
for the plan presented, Mayor Johnston expressed his support of the program but agreed this
would be a significant project to add to the number of significant projects already underway in the
City, and recommended staff continue to glean information in the schedule provided. Council
Member Park supported the length of the plan presented to the Council.
Council Members expressed support for project, the information provided, and the extension for
the project. Council recommended Staff only collect data during the interim. City Administrator
Zuleger reported that it is a 15-month process, and he will continue providing information and keep
collecting data prior to adopting a resolution.
MOTION: Council Member Park moved to approve the Schedule for Staff to Commence Planning to
Transition the City of Lake Elmo from Open Collection of Residential Solid Waste to Organized
Collection of Solid Waste in 2014. Mayor Johnston seconded the motion. Motion passed 4-0.
ITEM 15; LIBRARY BOARD APPOINTMENTS
City Administrator Zuleger explained that two Library Board positions will become available in
November 2012.
Discussion ensued between the council members and staff regarding open communications in the
process, maintaining an inventory and welcoming applicants for the various commissions in the
City, utilizing the same process of the City Council interviewing the candidates, recognizing State
statutes.
MOTION: Council Member Pearson moved to authorize the Advertisement beginning August 1, 2012,
via City Website, Newsletter, Cable Access Television and other News Outlets for Candidates to Fill
Two Board Positions on the Lake Elmo Library Board. The Application Process will Close Effective
September 30, 2012. The Library Board Nomination Committee will consist of the Mayor, One Council
Member, the Lake Elmo Librarian, and the City Administrator. Council Member Park seconded the
motion. Motion passed 3-0-1. Council Member Smith: Abstain.
Page 6 of 7
LAKE
ELMO CITY COUNCIL MINUTES »~~^~1''^~~12
SUMMARY REPORTS AND ANNOUNCEMENTS
Council Member Smith expressed her appreciation for Staff s work on Elmo Days.
Council Member Park had nothing to report.
Cnoud| Member Pearson reported he has the documentation available from the Fire Department
Truck Committee regarding the various fire trucks if residents are interested in reviewing; met with
resident George Crocker, energy conservation.
Mayor Johnston reported bchas been campaigning aodcxpressedmnioLerestinpossbhnnnvugin
the future towards aprimary election system for Lake Elmo i[the candidates monio��rCound)
continue to increase; requested City Clerk confirm filing dates of July 31' 2012 through August 14,
20I2tn which City Clerk Tboneaffirmed.
City Administrator Zulrgor reported be had a meeting with the developer of the proposed Farm
School and Senior Living Project and the neighboring residents, addressing their issues concerning
traffic' density issues, screening, buffering and farm animals. City Administrator %u\cger asked the
Council to provide an extra 30'day extension to vvocb on the proposed changes to the R8D Z
concept. Mayor Johnston stated he ovoo)d not support a zoning change beyond what has already
been approved. Administrator Cule-ercoodnue» to work on code enforcement with many items
already mitigated, New/ Source Newsletter has been mailed, the new City vvehoitewill be ready
shortly, working on developer financial issues, and requested Council to consider an ED& meeting
tnbescheduled ioAugust.
City Attorney Sara 3ibcodnrreported the detachment petition hearing would bcheld at9:OOaozon
Friday atWashington County with judge Eckstrorn. She encouraged Council toattend.
City Engineer Griffin said his full engineer's report could be found in Council Members in boxes.
CityAdministrator reported the Planning Department is on track Mth their schedule.
Finance Director Bendel reported the budget review will be addressed at the Ausunt 16, 30I2'
ADJOURN: The meeting adjourned at 9:23 p.m.
Sandie Thonc'OtvClerk
LAKE ELMO CITY COUNCIL
Dean A. Johnston, Mayor
Page 7 of 7
YOR AND COUNCIL COMMUNICATION
DATE: 08/8/2012
CONSENT
ITEM #:
MOTION Consent Agenda
AGENDA ITEM: Approve Disbursements in the Amount of S201,313.05
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: Joan Ziertman, Finance Consultant
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to approve disbursements in the amount of $201,313.05. No specific motion is needed,
as this is recommended to be part of the overall approval of the Consent Agenda.
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct normal business operation. Below is a summary of current claims to be
disbursed and paid in accordance with State law and City policies and procedures.
Claim # Amount Description
ACH S 8.582.61 Payroll Taxes to IRS & 1vIN Revenue 7P612012
ACH S 4.568.37 Payroll Retirement to PERA 7/26/12
DD4084 — DD4101 8 22,427.84 Payroll Dated 7/26/12 (Direct Deposit)
38668-38671 8 2.393.20 Payroll Dated 7/26/2012 (Payroll Paper Checks)
1536-1555 8 1,200.00 Accounts Payable Dated 8/8/12 (Library Checks)
38672-38739 8 162,141.03 Accounts Payable Dated 8/8/12
TOTAL
$201,313.05
STAFF REPORT,: City staff has complied and reviewed the attached set of claims. All appears
to be in order and consistent with City budgetary and fiscal policies and Council direction.
RECOMMENDATION: It is recommended that the City Council approve as part of the
Consent Agenda proposed disbursements in the amount of S201313.05.
Alternatively, the City Council does have the authority to remove this item from the Consent
Agenda or a particular claim from this item and further discuss and deliberate prior to taking
action. If done so, the appropriate action of the Council following such discussion would be:
"Move to approve the August 8, 2012, Disbursements as
Presented land modified] herein."
ATTACHMENTS:
. Accounts Payable Dated 8/8/2012
SUGGESTED 0 R OF BUS ESS (if removed from the Consent Aeenda).-
Questions from Council to Staff ....... ............... ........... .......... Mayor Facilitates
- Call for Motion Mayor & City Council
Discussion ...... ......... ........ . .......... .................. ............ Mayor & City Council
- Action on Motion ......... ..... . ...... .......................................... Mayor Facilitates
Accounts Payable
'uo Be Paid Prool List
liser: Joan z
Printed: 08/02/2012 - .1:15 PN,I
Batch: 001-08-2012
ui OiCe I II v Dale
Amount Quanrny Pin( Dote Descriplion Reference Task Type 1'0 # Close l'OLine #
ABDO Abdo Eick & Meyers. LLP
297440 06/29/2012
101-410-1520-43010 Audit Services
297440 Total:
AI3DO Total:
ADVANTAG Advantage Signs & Graphics Inc
18201 07/01/2012
101-450-5200-44030 Repairs/Maint Imp Not Bldgs
18261 Total:
18)6.) 07/01/2012
703-430-3120-45300 Improvements Other Than Bldgs
18262 Total:
18368 07/0112012
703-430-3120-45300 Improvements Oilier Than Bldgs
18368 Total:
ADVAN'I'Mi
ADV(112 Advanced Graphix. Inc.
186085 07'29/2012
410-480-8000-45400 I leavy Machinery
186085 07/2912012
101-430-3100-42000 ()Bice Supplies
186085 Total:
ADVGR Total:
AM EM AMEN 1
2012-000272 07;12/2012
1(11-420-222(1-44370 Conferences & Training
21(12-000272
6,775.00 0.00 08/08/2012 Progress Bill for _ Audit - Final -
6,775.00
6.775.00
40.92 0.00 08/08/2012 Stins!) Park Signs
402.92
106.66 (IMO 08/08/2012 Signs for Council Chambers
106.66
188.10 0,00 08108/2012 Logo Panels for City Hall
188.10
697,68
374.54 0.00 0810812012 Truck Graphics 12-1
38,00 0.00 08,118/2012 Magnetic Decal
412,54
412.54
185.00 (1.00 08/08/2012 Conference Registration
185.00
No 0000
No 0000
No 0000
No 0000
No 001!
No 0000
No 0000
Al' - lo Be Paid hoof List (08/01,12 - 4:15 Pm)
Page 1
Invoice # !iv Pale
Amount Qitantil y Pint Dale Description Reference Task Type PO tt Close POLine 11
A M FM Total: 185,00
A NCOM ANCON1 COMMUNICATIONS, INC.
30700 07/2012012 67.33 0.00 08/0872012 Pager Cases
101-420-2220-43230 Radio
3(1700 Total:
ANCOM Total:
67.33
67.33
ANIM AL.1141 Animal Humane Society
846 07/25/2012 260,83 0.00 08/08/2012 Animal Impound Fees - 2nd Quarter
101-420-2700-43150 Contract Services
846 Total: 260.83
AN1MALHU Total: 260.83
ARAM Aramark, Inc,
629-7537429 0771212012 23.78 0.00 08/08/2012 Uniforms
101-430-3100-44170 Uniforms
629-7537429 Total: 23.78
629-7539255 07/16/2012 31.62 0.00 08/08/2012 Monthly Rug Service - Annex
10 I -410-1940-44010 Repairs/Mann Contractual Bldg
629-7539255 Total: 31.62
679-7542184 07/19/2012 23.78 0,00 08/(18/2012 Uniforms
101-430-3100-44170 Uniforms
629-7542184 Tula': 2378
629-7543977 07/23/21)12 38.22 0.00 08108/2012 Linen City Hall
I 01-410-1940-44010 Repairs/M:itint Contractual 131dg
629-7543977 Total: 38.27
629-7546982 07/26/2012 23.78 0.00 08/0812012 Uniforms
101-430-3100-44170 Uniforms
629-7546982 07726/2012 29,73 0.00 08/0812012 Soap
I 01-430-3100-42150 Shop Materials
629-7546982 Total: 53.51
ARAM Total: 170.91
RIFFS Bifl's
Multiple (1712512(112
101-450-5200-44120 Rentals - Buildings
'Multiple Total:
HILTS Total:
Ap - To Be Paid proof List (08702712 - 4:15 PM)
No 0000
NO 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 00f
694.18 0.00 08708/2012 Portable Restroorns No 0000
694.18
694.18
Page 2
In voice h' NY Pale
BOLZ Fh1I7. Jason
Ck Reg 08/02/2012
603-000-0000-37100 Surhce Water 1, it ility Sales
Ck Reg Total:
BOLZ '1(1611:
Car ()nest Auto Paris
2055-264817 07/760012
101-430-3120-42210 Equipment Parts
2055-264817 Total:
CAROUES Total:
/Valuing Quantity Date Ifreseription Reference Task Type I'O # POLine
136.3S
136.38
136,38
omo 08/0s/2012 Refund Overpayment - SW
53,06 (400 08/08/2012 Trailer CableiloomIconnector
53.06
53,00
CENTPOW Century Power Equipment
564978 07/24/2012 177.87 0.0(1 08108/2012 chain Saw parts
101-430-3120-42210 Equipment Parts
564978 'Total: 172.82
CENTPOW Total: 172.82
CENTURY L Centnrylink
651-773-4926 07/19/2012
206-450-5300-413210 Telephone
65 I -773-4926 07/19/2012
206-450-5300-43250 Internet
651-773-4926 'Fotal:
CF.NTURYL Total:
CE N WOOD CENTRAL WOOD PRODUCTS
21817 07/16/2012
101-450-520042250 Landscaping Materials
21817 Total:
CEN WOOD Total:
CRYSTEEL Crysteel Truck Equipment
1/0146886 (17/(19/2(112
410-480-8000-45400 Heavy, Machinery
FPI46886 Total:
CR.YSTEEL Total:
752.75 0.00 0810812012 Phone Service
35.95 0,00 08/08/2012 Internet Service
288.70
288,70
1,864,97 0.0(1 08/08/2012 Rec. Step Cert Mulch - Lions Park
1,864.97
1.864,97
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
588.27 (400 (18/08/2012 Hack Rack/Side Rails/Lights - New No 0000
Truck
588.27
588.27
A!' - To I-3e l'aid Proof List (08112/12 - 4:15 PM 1
Page 3
Invoice 11 Inv Dale
/A moult( Pint I)tc Description Reference
pe 1'00 ( lose 1'01 Atte
(-FY( )Alf1)/1 ("6 fI (hit,
1001111100.4)1 3,I1)(11
011-49-1-3/ 1011-131l \1dler
1/ 10001(m-01
07 25 2012
101-120-22311-44010 1)cpaiis,'Nlaiiii 1 qpi
1111- 120-22 )0- 1-1011/ lopairs.N flint Fruit
1\ 1 ulliple Total:
C.I YOAK 'Fowl;
DELA IT De pp Sieve
69681 08/021)012
206-450-5300-42230 Building Repoli- Supplies
69681 08/02/2017
206-450-5300-43210 Telephone
69681 Total!
DELAPP Total:
DELI A Delta Dental Of Minnesota
4898127 07/1512012
101-000-0000-2 I 706 Medical Insurance
4898122 'Fotal:
DELTA -Iola!:
DERRICK Derrick Custom Homes
Ck Req 08/02/2012
803 -000-0000-22900 Deposits Payable
Ck Req Total:
DERRICK Total:
DP(1.4ND1iS DPC Industries, Inc,
827(11065-12 07)05/2012
601-494-9400-42160 Chemicals
82701(165-12 Total:
DPCIND1JS
1-.NIE11.1APP Emergency /Apparatus lAlaint. 11A:
62(185 07117/2012
101-420-222(1-441040 Repairs/Montt Eqpt
62085 Tool:
AP - To Be Paid Proof List (08102/12 - 4:15 111\1)
1 3.220,78 orm 0N 08 201 ) \ ire Hiicc 1,3)4
)0.7!
48.24 0.00 2 Repair II -der on 131
1.5 ! 28 0,00 0!--; i1!;•2012 P...epoir 1 id orlon generator L I
210,51
1 3,4 13.3(1
181,50 0,00 08/0812012 CET Reflector Lamps
100,00 0.00 08/08/2012 2 I _Inc Phone System
281.5(1
281,50
1,080,00 0,00 08/08/20(2 August 2012 Denial Coverage
1,080.00
1,080,00
3,000.00 0.00 08/08/2012 Refund Escrow 8271 2Ist Street it7579
3,00(1.00
3,00(1.00
508,12 0.00 08/08/2012 FlourideiChloride
508.12
508.12
2,481.12 0,00 08/08/2012 El -Annual Pump 'fest and repairs
2,481,12
No (1000
11110(1
No 00110
No0(0
No 0000
No 0000
No 0000
0000
No 0000
Page 4
Invoice 11 hi% Date
61086 07/13/2012
101-170-2720-44010 lepairsiN laint Eqpt
62086 Iola!:
67088 07/17/2012
101-120- 2220-44040 Repairs;Nlaint Eqpt
62088 Total:
62089 07/17/2012
10 1-4 )0-7720-44040 Repairsiklaint Eqpt
62089
62091 07117/7012
101-4 /0- )220-44040 ItepairsilV1 anti Eqpt
62091 Total:
62092 07/17/2012
I 01-470-2220-14040 IZepairsjklailit Eqpt
62092 Total:
62093 07/17/2(112
101-420-2230-4404(1 Repairs/Maint Eqpt
67093 Total:
62227 07/17/2012
1111-420-2220-44040 Repairs/Nlaint Eqpt
62227 Total:
627U8 07117/2012
101-420-2220-44040 RepairsiMaint Eqpt
62298 Total:
[NI ERGAIT Total:
FOCUS Focus Engineering, Inc.
273 & 274 07/31/2012
101-4 I 0-1930-43030 Engineering Services
273 & 274 07/31/2012
101-410-1910-43030 Engineering Services
273 & 274 Total:
275 07131/2012
404-480-8000-43030 Engineering Services
275 07/310012
101-420-2400-43030 Engineering
275 1/7/31/2(112
101A 10-1910-43030 Engineering Services
275 07/31/2017
101-410-1930-430311 Engineering Services
275 0713112012
101-430-3100-43030 Engineering Services
275 (17/31/2(112
601-494-9400-43030 Engineering Services
Aniutml Quanlity I'ml Dale lyescription Itelerence Task Type l'() t! Clw,c 11)(Mine
4.684.28 0.00
4,684.28
717.00
237.00
745,00 0,00
)45.00
815.00
815.00
1,040,00
1,040.00
1,588,86 0.00
1,588.86
1 ..46,30
186.30
4,348,841
4,348.84
15,626.40
4,330,10
216.50 0.00
4,546.60
22..50
1,012.50 0,00
1.437.50 0,00
747,50 0.00
270.00 0,00
7,007,00 0,00
0870812012 E2 - annual pump Test - Repairs
0.00 08/08/2012 B2 - Annual Service
08/080012 (J2 - Annual Service
0,00 08/08/2012 Primp Test - Annual Service
1i00 08/08/2012 Pump Test - Annual Service
(IS/08/2012 LI - Pump Test, Service, Repairs
0.00 08/08/2012 T2 - Repairs
0.00 ((8/08/2(112 L. 1 - Repairs
0.00 08/08/2012 General Engineering
08/08/2012 General Engineering
0,00 08/08/2012 General Engineering - VRA
08/08/2012 General Engineering - V RA
08/08/2012 General Engineering - VRA
08/0812012
08108/2012
0870872012
General Engineering - VRA
General Engineering - VRA
General Engineering - VRA
No 0000
No (1000
No 0000
No 0000
No 000P
No 0000
No 0000
No 0000
No 00(10
No 0000
No 0000
No 0000
No 0000
No 0000
No 00(10
No 0000
AP - To Be Paid Proof Lisi (0/071(2 - 4:15 PM)
Page 5
Invoice tt Inv Date
Amount (burnlily Pint Date Description Reference Task Type PO 7Y Close POLine tt
275 07/31/2012 42450 0.00 08i08/2012 General Engineering - V RA
.
602-495-9450-43030 Engineering Services
275 07/3 D7012 1,359,86 00 0.08/08/2012 General Engineering - VRA
603-496-9500-43030 Engineering Services
275 Total: 6..776,36
276 07/3 I/7012 1,062.28 0.00 08/08/2012 Transportation & Traffic Systems
409-480-8000-43030 Engineering Services
276 07/31/2012 303.60 0.00 08/08/2012 Street Maintenance
409-480-8000-43030 Engineering Services
276 07/31/2012 767,00 0.00 08/08/2012 Municipal Aid Sysieni
409-480-8000-43030 Engineering. Services
276 07/3112012 1,502.59 0.00 08/08/2012 Capital Improvement Planning
409-4501-8000-43030 Engineering Services
276 07/3172012 1,931,41 0.00 08/08/2012 20 12 Seal Coat Project
409-480-8000-43030 Engineering Services
276 07/3112012 08/08/2012.0Tn.11ik Hwy 36 Con-41°r Planning
409-480-8000-43030 Engineering Services 2).50 00
276 07/31/2012 336,00 0.00 0m 8/08/2012 Wash Cty Demo Trail Rectilmation
409-480-8000-43030 Engineering Services
276 Total: 5,925.38
277 07./3112012 1,974.99 0,00 08/08/2012 Development - Whistling Valley
409-480-8000-43030 Engineering Services
277 Total: 1.974.99
278 07/3172012 90.0(1 0,00 08/08/2012 Development - Sanctuary
409-480-8000-43030 Engineering Services
,
278 Total: 9000
279 07/31/209000 12 0.00 08/08/2012 2011 Seal fl Project
409-480-8000-43030 Engineering Services
279 Total: 90.0(1
280 07/31/20 I 2 45.00 0.00 08108/2012 2011 Street & Water Quality
418-480-8000-43030 Engineering Services
280 Total: 45.00
281 070112012 428.50 0.00 08/08/2012 Village Area Engineering Support
413_4180-8000-43030 Engineering Services
281 Total: 428.50
282 0713111012 0,00 08/08/2012 I Oth Street Infrastructure
Planning
4)0-480-8000-43030 Engineering
Services 59.00
282 Total: 59.00
283 07/31/7012 229,00 0,00 08/08/2012 Supply Well & Puniphouse 4
601-494-9400-43030 Engineering Services
283 Total: 229.00
284 07131/2012 6,324.46 0,00 08/08/2012 3M Litigation
601-494-9400-431)30 Engineering Services
284 Total: 6,3)4.46
A P - To Re Pal(' Proof List 018/02/12 - 4:15 PM )
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0(tt
No 0000
No 0000
No 0000
No 0000
No 0000
No (10(11)
No
No 0000
No 0000
No 0000
Page
Invoice # Inv Pate Antonin Quantity P1111 1);Ite DcSVI"iptiOil Reference Task Type PO # (.1ost. 1111)1.,ine #
— —
285 07131/2012 23064.43 0.00 08/08/20 l 2 Dew - I lighlands Arca Feasibility No 0000
-119-480-8000-43030 Engineering Services
285 Total: 2,064,43
286 07/31/2012 118,00 0.00 08108/2012 Inwood Ave Fronk Watennain No 0000
001,.4o4_9400_43030 Engineering Services
286 Total: 11 8.00
FOCUS Total: 28,671.72
FXL EXL, Inc.
July 21/12 08/01/2011 7,000.00 0.00 08708/2012 Assessing Services - July 2012 No 000(1
101-410-1320-43100 Assessing Services
July 2012 Total: 2,000.00
FX L Total: 1,000,00
GIBSONI,141 Gibson Judy
Y-76673 08102/2012 57.86 0.00 08108/2012 Policy manual Supplies No 0000
206-450-5300-42000 Office Supplies
Y-76673 08/02/2012 195.67 0.00 08/08/2012 Catologing Supplies No MVO
206-450-5300-42000 Office Supplies
Y-76673 Total: 253.53
GIBSON.11.1 Total: 253.53
HAUB ERGS I Ingbergs Country Market
574339 08/07/7012 2,07 0.00 08/08/2012 Elections - Supplies No 0000
10 I -410-1410-44300 Miscellaneous
574339 Tolal: 2.97
I IAGRERGS Total: 1,97
LIAWIK I lawk Labeling Systems
IS8156 07175/1(111 91.54 0,00 08108/2012 Label Machine W/2 rolls of tape No 000(1
I 01-430-3 I 00-42000 Office Supplies
188156 Total: 91.54
HAWK Total: 91.54
1 lewlett Hewlett Packard
514851)66 u8/0/2012 646.96 0.00 08.418:2012 Computer No 0000
101 -430-3100-42000 Office Supplies
51485966 Tom': 646.96
Hewlett Total; 646.96
AP To Be Paid Prool tisl 0,18/02/12 - 4:15 ('M)
Page 7
Inv I1al'
r`Illn 11"11 ()11:Illtlt•i` PM( Date I)0wrrlptinll VnierPIICP
`I'�Itil=
[ lllct I'f 1I inP t!
I101 IDAY! Ilnli i:i--.
07115 1111 2
101- 1211..
IN IERE INI lnlereunl
3 r' k.194 07.1 1'201 ?
1(11--)I0-152u-.)�{i11U llliir :�upplit
(1,111) 11VOS '201 7 Furl
1(12,31 (I.(I(I ; tl.':
371 491 A "onl: I n,' 31
1NTER[Ufi To(a1: 162,31
JUHNNICK,Iohnson Nick
07;16/ 2012 07/ 16/21112
101-410-1910-44350 Hooks
07/16/2012 'total:
JOFINNICK 'total:
KLATT Klan Kvle
07/19/2012 07/1912012
101-000-000( -21710 Health IISA
07/19/2012 `total:
KLATT "Dotal:
KR I ECILER Carol Kriegler
06/ I 1/2012 0611 1 F/2012
21k1-450-5200-44300 Miscellaneous
((6/ 1 1 /2012 Mill 1/2012
101-4.30-31(10-44(130 Repair../Mlainl Imp Not Bldgs
061 1/2012 06/ 1 1 /2012
IO1-43(1-31(10-4403I1 Repairs/Plaint Imp Not Bldgs
06/ 1 1 i2012 06/ 1 I /2012
101-410-1320-42011(1 Office Supplies
06/ 1 1 2012 06/ 1 1 /2(112
101-41(1-1320-42000 Office Supplies
06'I 1121112 1)0/1 1/2012
(01-41(I-1 320-4 20(111 Office Supplies
f16/ 1 1 /21)12 Total:
KRIEGLI2R 'total:
AP - To He Paid ('roof Lis( (08=02`12 - 4:15 PM)
32.95 0.0(1 08/08/2012 Book:Lasting Value - Open Space
Planning
32,95
32.95
385.41 0.00 08/08/2012 Reimburse FSA Dollars
385.41
385.41
41,71 0.110 08/08/2012 Birdhouses for Sunfish Lake Park
10.95 (I,0(1 08/08/2012 Ice (ur Hwy 5 Planting Event
42.93 (1.00 08/1)8/2012 Supplies ti,r Hwy 5 Planting Event
57.83 0,011 f18f082(1)2 foster Frames for Council chambers
21.29 0,00 08/1)8/2012 Poster Frames for Council chambers
31.82 f),O)) 08/08/2012 Mise (Moving Materials
21)6.53
206,53
Not (11)1)1)
Nu
No 00(l0
No
No
No
No 000(1
No 0000
No 0000
0000
Page 8
Inn ()ice # Dale
Lillie Newspapers Inc. Lillie Suburban
06i73/12 061.2812012
101-410-1320-435 HI Legal Puhlishing
06/28/12 fotal:
Lillie Total:
LIG PWR 1..T.G. Power Equipment
156839 07/1 1/2012
10 I-450-5200-42210 Equipment Parts
156839 Total:
P \VR Total:
NIARVS Nlarv's Prolesssional Tools
251(164 07/26i20 I 7
1(11-43(1-3100-42400 Small Tools & Minor Equipment
251064 Total:
N4AR \'S
NI ENAR DSO Menards - Oakdale
15313 07/100012
101-430-1100-44010 Repairs/Main( Rldg
15313 07/10/2012
10 I-450-5200-44(130 Repairs/Mann Imp Not Bldgs
15313 Total:
153'79 07i10/2012
101-430-3 I 00-440 10 Repairs/Main( Bldg
15379 Total:
20868 07/26./2012
101-450-5200-14030 RepairsiMaint Imp Not Bldgs
711363 07/261201 2
101-450-5 '00-42150 Shop Materials
20868 Total:
Ni ENAR DSO 'Total:
ENA R DST klenards - SO I I water
9.3318 07/13/2012
1(11-420-2220-44370 Conferences & Training
9.1318 Total:
9(iS (2 07/26/2012
10 I -420-2220-44010 Repairs/MainBldg
96812 Total:
Amount Qnaatity Paul Dale 1,i-seription Reference Task Type IN) # Closc IOLiiie #
149. )11
149.20
149.20
(),00 08/08/2012 Legal Notices Published
109.86 0.00 08/0812012 Wheel Spacers & Hardware 05-4
100,86
109.86
100.63 0.00 08/08/2012 Bench Fan. Drill Bits
100,63
100.63
13.27 0.00 08/08/2012 City Hall Ramp Paint
I 1.47 0,00 08/08/20 I 2 Garbage Rags
3.12 0.00 PS/OR/2012 City Hall Ramp Paint
0.00 OS/08/2012 Tennis Court Practice Board Paint
24.74
3.12
57.92
21.55 0.00 08/08/2012 Batteries/Wire/Garb BagsfElec splice
79,47
107.33
42.75 0.01) 08/08/2012 Material Ibr Traini
42.75
62,79 0.00 08/08/2012 Station //2 Supplies
62.29
No 0000
No 0000
No ONO
No 0000
No 0000
No 0000
No 0000
No 00(8
No ONO
No 0000
r - To Bc Paid Proof List (08/02/12 - 4:15 PM)
Page 9
Invoice lily Dale
Amount Quandly Pmt Date Description Reference °1'aslc Type PO /3/ Close POI iuie 1/
FNAIZDST 105.041
NILS Municipal Emergency Services
00323956-SNV 05/23/2012
703-420-2220-45800 Other Equipment
00323956-SNV Total:
NIES Total:
M FR A NI eCombs Frank Roos Assoc Inc.
70789 07/01/2012
101-410-1910-43150 Contract Services
70789 Total:
META Total:
34,314.16
34,314.16
34,314.16
922.50
922,50
922.50
0.00 1)S/08/2012 17 Sets Turnout gear (coats/pants)
0410 08/08/2012 Planning Services - June 2(1E2
NPCA A PO)IAITION CONTROL AGENCY MINNESOTA
Ceti Renewal 07/25/2012 23.00 0.00 08/08/2012 Water Certification Renewal - M.
601-494-9400-44370 Conferences & Training Duddeck
Ceti Renewal Total; 73,00
Cert Renewal 07/23/21)12 23,00 08/08/2012 Water Certification Renewal
601-494-9400-44370 Conferences & Training
Cell Renewal Total: 23.00
MNPCAA Total: 46.00
MNPLAYGR Minnesota Playground Inc.
2012178 07/12/2012 2,385.45 0.00 08/08/2012 Play Equipment - Demontreville park
404-480-8000-45300 Improvements Other Than Bldgs
2(112173 Total: 2,385,45
MNPLAYGR Total: 7,385,45
131NUNEMPE MN Dept Economic Security
7799119 07/31/2012
101-410-1320-414211 Unemployment Benefits
7799119 Total:
NINII/NEN11'1,
10TOROLA Motorola
13905201 07105/7017
101-430-3100-43230 Radio
13905201 Total;
AP - To Be Paid Proof list (08/02/ 12 - 46.15 PM)
No (1000
No 0000
No (1000
No 0000
Na 0000
7,761.00 0.00 03/08/2012 Unemployment Insurance No 0000
7,761.00
7,761.00
6,381,93 OM 08/08/2012 3 Each 8(10 radios& Accessories
6,384,93
No 0000
Page 10
Invoice i Inv Date Amount Quantity Pint Dale Reference Task Type 11'() tt ('Ins, l'OL,iiie
NIOTOROL A Total: 6384.93
MTI Dist -dinning Inc,
861470-00 07/19/2012 2,38 0.00 08/08/2012 0 Ring Toro Mower No 0000
101-450-5200-42210 Equipment Parts
861476-00 'Filial: 2.38
MFlTptal: 7,38
NAPA NAPA Aim, Paris
717103 07/20/2012 54.60 0.00 08/08/2012 Oil No 0000
101-420-2220-44040 Repairs/Maint Eqpt
717103 Total: 54,60
NAPA Total: 54.60
NCPERS 566200-NCPERS MINNFSOIA
5667812 07,i230012 112.00 0.00 08108/2012 August 2012 Deductions No 0000
101-000-0000-21708 ()(her Benefits
5062812 Total: 112.00
NCP FRS Total: 112,00
N EXTEI . Nextel Communications
761950227-108 07/18/2012 86.94 0.00 08/08/2012 Cell Phone Service - Administration No 0000
101-410-194D-43210 "relephone
761950227-108 07/18/2012 97.54 OM 08/08/2012 Cell Phone Service - Fire Dept No 0000
101-420-2220-432 I 0 Telephone
761950227-108 07/18/2012 17.55 0,00 08/0812012 Cell Phone Service - Building Dept No 0000
10 I -420-2400-43210 Telephone
761950227-108 07/18/2012 94.16 0.01) 08/08/2012 Cell Phone Service - Public Works No MOO
101430-3100-43210 Telephone Dept
761950227-108 07/18/2012 88.63 0.01) 08/08/2012 Cell Phone Service - Parks Dept No MOO
10 I-450-5200-43210 Telephone
761950227-108 Total: 384.82
NEXTEL 1 utak 384.82
OAKDRC Oakdale Rental Center
10(182534 05/2900 I 2
101-430-3250-43150 Conlraet Services
10087534 -I utak
OAKDRC otal:
89.78 0.00 08418/2012 Sod Cutter Rental - Tree Planting
89.78
89.78
No 0000
AP - To Be Paid IPP)01 t,ist (93i1)2/12 - 4:15 PNI)
Page 11
Invoice tt Inn Date
Amount Quantity Pint Date Description Reference
Task Type PO tl Close II/Line ti
PER FORN1A Pcrliumance Plus
3121 12/21/2011
101-420-2220-44370 Conferences & Training
3121 Total:
P ER fORM A Total:
1'1 INEYRE Reserve Account Pitney Bowes
080/12 08102/2012
101-410-1320-43220 Postage
08/2/12 08/02/2012
603-496-9500-43220 Postage
08/2/12 Total:
PI IN EV1Z F Total:
POM PS Ponip's Tire Service, Inc.
210008761 07/10/2012
101-430-3120-44040 Repairs/Main) Eqpt
210008761 Total:
21001058) 07/10/2012
101-450-5200-42210 Equipment Pails
21(101(1581 Total:
WO 210011734 (17/12/2(112
101-430-3120-44040 Repairs/Maint Eqpt
WO 210(111734 Total:
POMPS Total:
PRESSA AnasInsia Press
07/23/12 07/23/2012
101-410-1450-43620 Cable Operations
07/23/12 Total:
PRESSA Total:
150.00 0.00 08/08/2012 Annual FIT Testing
150,00
150,00
750.00 n.00 (18/08/2012 Postage
500.00 0.00 0810812(112 Postage - Surface Water
1:,50 on
1.250 00
477,50 0,00 08/08/201 2 6410 Tractor tire till calcium
472.50
29,95 0.00 08/08/2012 Toro Tire
.)c),0,5
99,80 (1.00 08/08/2012 Roller Trailer Tire
99,80
602.25
55,00 0,00 OR/08/2012 Planning commission MIg 7123/12
55.00
55,00
!TIM AR V Priniary Products Company
48482 07/17/2012 58,00 0,00 08/08/2012 Medical (iloves
101-42(1-7220-420811 EM S Supplies
48482 Total: 58,00
ITIMARY Total: 58,00
P ROSTAF I'ROSTAFF
102-864947 07/ '20017
101_410_1320-43150 Contract Services
Al' - To Be Paid Proof List (08/02/12 - 4:15 PM)
406.00 0.1)0 08/08/2012 Temp I lelp \WE 7/8/12
No ONO
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No ONO
No 0000
Page 12
1111 nice 4 In Date
102-864047 T(*tal:
107-866337 (1779/21112
101-410-1320-43150 Contract Services
102-866337 Total:
102-866584 07/26/21)12
1111-410-1320-43150 Contract Services
I 02-866584 Total:
PROSTAFF Total:
Amount Quantify runt I)ale Description Reference Task Type 11)0 (lost: VOLine
406,00
201.5))
)01.50
5/7.00
577.00
1.224.50
0.00 08/082012 Temp !lel!) WiE 7/15/12
0,00 08/08/2012 Temp I lelp WiE 7/22/12
ROGERS Rogers Printing Services. Corp
18802 07/0/2012 188.10 0.00 08/08/2012 Thank You Cards
101-410-1320-42000 Office Supplies
18802 Total: 188.10
18803 07/20/2012 2,145.52 0.00 08/08/2012 Newsletter
101-410-1450-4309 Newsletter
18803 Total: 2145.57
ROGERS Total: 2.33362
S&T S&T Office Products, Inc.
01067848 08/02/2012
101-410-1320-42000 Office Supplies
01PG7848 Total:
01PG7849 08/07/2012
101-410-1320-42000 Office Supplies
01PG7840 Total;
01PG8260 08/02/2012
101-410-1320-42000 Office Supplies
011)(1826)) Total:
011'09128 08/02/2012
101-410-1320-42000 Office Supplies
0IPG9128 otal:
01 PG9600 08/0712012
101-110-1320-42000 Office Supplies
01P09609 Total:
0111096/0 08/0217012
10 I -410-1320-42000 Office Supplies
011169620 Total:
0111110690 08.412170 I /
101 -410-1320-42000 (Mice Supplies
01111-10600 Total:
0111 H2476 08/02/2012
101-410-1320.42000 Office Supplies
011'1-12476 Total:
255,61) 0.00 08108/2012 Office Supplies
255.60
60.65 0.00 08/08i20 I 2 Office Supplies
60.65
77,58 0.00 08108/2012 Office Supplies
77.58
-102.41 0.00 08/08/2012 Credit Invoice
-102A1
64,80 0.00 08'08/2012 ()nice Supplies
64.80
34.73 0,00 08/0872012 Office Supplies
34.73
115.74 0.00 08108/2012 Office Supplies
115.74
125.70 0.00 08/08/2012 Office Supplies
175.70
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
AP - He Paid Proof list 108112;1 2 - 4:15 PI\11
Page 13
Invoice tt Inv Dale
Aninunt Quantity Pm( Date Ilescriplion
Reference
Val
Task Type PO fi Close POLine tt
011115452 07/27/2012
101-410-1410-42000 Office Supplies
011'115452 (17/27/2012
101-410-1410-42000 Office Supplies
0) P115452 07177/2012
101-410-1320-42000 Office Supplies
01P1-15452
01P115638 07/77/2012
101-41(1-1410-42000 Office Supplies
01P115638 Total:
SF Total:
SAMSCL1113 Sam's Club
7640 08/02/2012
101-4 I 0-1410-44300 (V1 iseellaneous
2640 'Foal:
SANISCLUB Total:
S41LLM ED Stillwater Medical Group
2656 07/1112(112
101-420-2220-43050 Physicals
2656 Total:
ST11.1A1 El) 'Fotal:
SW/WC SW/WC Service Cooperatives
09/01/2012 0706/2012
101-000-0000-21706 Medical Insurance
09/01/2012 Total:
SW/WC Total:
TOS TDS METROC - .LC
651-779-8882 (17/13/2(112
101-420-2220-43210 Telephone
651-779-8882 07/13/21)12
101-430-3100-43210 Telephone
651-779-8882 07/13/2012
602-495-9450-43210 Telephone
651-779-8882 1)7/13/2012
6(11-494-940(1-43210 "Velephotic
651-779-8882 Total;
AP - To 13e Paid Pi oof
8/02/12 - 41:15 PM)
104.34
36.68
133.56
274.58
21.35
21.35
928.32
105.76
11/5,76
105.76
1,498.07
1,498.07
1,498.07
14,527.50
14,527,50
14.577.50
182,7(1
183,63
129,42
45.34
541.09
0,00
08/0S/2012 Eleclion Supplies
0,00 08/08/2012 Eledion Supplies
0.00 08/08/2012 °nice Supplies
0.00 08/08/2012 Election Supplies
0.00 08/08/2012 Supplies for Judg training and
Elections
0,00 08/08/2012 Physicals 84 Vaccinations
0.00 ( S 1— September 2012 Premiums
08/08/2012
08/08/2012
08/08/2012
08/08/2012
Analog Lines - Fire
Analog Lines - Public Works
Analog lines - Lift Station Alarms
Alarm - Well House 42
No
No
No
No
No
No
No
No
No
No
0000
0000
0000
(MOO
000.
(MOO
0000
0000
0000
0000
0000
Page 14
Invoice # Inv Pale Amnia Qua Oily Pnn Dale l'escription Reference Task 'rype PO # inc #
IDS Total: 541.09
TOWNCTRY Town & Country Cleaning Co
C712280 07/19/201 154,97 0,00 08/08/2012 Carpel Cleaning in Fire Dept No 0000
101-420-2220-440 10 RepairsiMaint Bldg
C712280 Total: 154.97
TOWNCTRY Total: 154.97
FC.111, Tregilgas Michael
07/170012 07i17/2012 55,00 0.00 08/08/2012 City Council IvIlg 7/17/2012 No 0000
101-410-1320-43150 Contract Services
07/17/2012 Total: 55,00
TR EGILCiA 55.00
liSPOST United Stales l'osral Service
07/2 071)2/2012
101-410-1320-43090 NewsletteriWebsite
07/220012 -filial;
USPOST Total:
\VASI-ICONS Washington Conservation Dist.
2410 06/30/2012
603-496-9500-44370 Conferences & Training
2410 Total:
WASHCONS Total:
WASFITAX Washington County
1901 06/15/)01)
101-410-1910-42030 Printed Forms
1901 0011512012
6(3-496-9500-4431(1) Miscellaneous 1:8110-11se':
1901 'Fotak
WASliTA X 'rola':
1\CE1. Xcel Energy
51-0117417-0 08102/7012
101-430-3160-43810 Street Lighting
51-0117417-0 Total..
51-457)945-7 ((8/02/2012
ittiA30_3160-43S10 Street Lighting
500400 0.00 08/08/2012 Bulk Mailing - Newsletter
500.00
500.00
554;2.5 0.00 08/08/2012 2nd Quarter Billing for Shared
Educator
554.25
554.25
46,00
276.00
37),(g)
3)7.00
0.00 08/08/2012 Planning Documents
0,00 08/08/2012 Rain Garden Agreements
36.36 0.00 08/08/2012 Welcome Sign
36.36
27.45 0,00 08/08/2012 Street Lights
No 0000
No Of MO
No 000P
No 0000
No 0000
No WOO
- 'Io Be Paid Proof List (08/02/12 - 4:15 PM)
Page 15
Invoice Inv Pale
Ainonn( t)iiantity Pint Dale Description Reference `t ask Type PO fl Close POLine
51-4571945-7 27.45
51-4576456-3 (18/(12/2(112 328,38 0,00 08/08/2012 Fire Station 112
101-420-1220-43810 Electric 1)614
51-4576456-3 ToIal: 328.38
51-4733556-8 0810)/2011 9,99 0,00 (18/08/2(112 Tennis court
101-450-5200-413810 Electric Utility
51-4733556-8 Total: 9.99
51-5(144219-0 08/010012 45.6(1 0.00 08/08/2012 Parks Building
101-4150-5200-438 I Electric lililily
51-5044119-0 Total: 45.60
51-5175189-3 08/02/2012 34.47 0,00 08/08/2012 Pebble Park
101-450-5200-43810 Electric Utility
51-5275289-3 Total: 34.47
51-5747685-4 08/02/2012 176.77 0.00 08/08/2012 Arts Center
101-450-5200-43810 Electric Utility
51-57417685-4 Total: 176.77
51-5916(143-7 08/02/2012 15,63 0.00 08/08/2012 Lill Station
602-495-9450-43810 Electric Utility
51-5916043-7 Total: 15.63
51-6419583-8 (18/112/2012 14,33 0,00 08108/2012 Lilt Station
6(11-4195-945(1-43810 Electric ()Wily
51-6429583-8 Total: 14,33
51-6433976-2 08/02/2012 505.53 0,00 08/08/2012 Fire Station HI
1(11-42(1-2220-43810 Electric Utility
51-6433976-2 Total: 5(15.53
5)-6625457- I 08/02/201 2 45.99 0,00 08/08/2012 Legion Park
10 -450-5200-43810 Electric Utility
51-6625457-1 Total: 45.99
51-6928283-3 08/02/2012 30,49 0.00 08/08/2012 Traffic Lights
101-430-3160-43810 Sleet Lighting
51-6928283-3 -Fotal: 30.49
51-7538112-1 08102/2012 480.27 0.00 08/08/2012 Public Works
1111-430-3100-43810 Electric Utility
51-7538112-1 Total: 480.27
51-8126093-5 08/02/2012 18.99 0.00 08/08/20 I 2 Water Tower 2
601-494-9400-43810 Electric ljtililv
51-8126093-5 -Fotal: 18.99
51-8711719-3 08/02/2012 11.10 (1.110 08/08/2012 Speed Sign Hwy 5
in A30-3160-43810 Sireet Lighting
51-8711719-3 Total: 1 1.10
XCEL Total: 1,781,35
AP - To Be Paid Proof List (084)2112 - 4:15 PM)
No 0000
No 0000
No 0000
No 0000
No 001
No 0000
No 0000
No 0000
No 0000
No 0000
No 0006
No (1000
No 0000
Page 16
Invoice ft
luv Dale
)*0C1_11\1 Yocum (id Company. Inc.
21 0065 (16/30/2012
1111-43(43100-44010 leptiirsiMaint Bldg
210065 Total:
71 0960 117/03/7012
101-130-3100-44010 ItepairsiNlaint Bldg
7109641 Total;
YOCUNI
71EItTIV1AN Joan Zici
JIv 2012 07/31/2012
101-4 0-15211-4131:30 Contract Services
July 2012 Total:
ZIERTMAN Total:
7ULTIGEIR Zuleger Dean
05/15/2012 06050012
I I -A 11)-132(1-443(1(1 Miscellaneous
05/150012 Total:
ZJI LEGER 1 otak
Report Tidal:
Amount Qaaalily Piiit Deseripticra Itefereace Task Type IVO # (lost -
I 6(09 0410 08/08/20 I 2 Bulk Oil Tanks
1(09
I 60,69 0410 08/0812012 13111k Oil Tanks
160.60
321.38
2,962,50 0400 08/08/2012 July Clerical Services
2962.50
2,962.50
I (400 0410 08/0812012 Parking - LNIC Conference
10.0(1
10,00
162,141.0.3
No (M))O
No 0000
No 0000
No 0000
AP - To 13e Paid Proof List (08/02/12 - 4:15 PM
Page 17
TN1- GITY 01
I KE EL, 0
MAYOR AND COUNCIL COMMUNICATION
DATE: August 8, 2012
CONSENT
ITEM g:
MOTION
AGENDA. ITEM: 2011 Seal Coat Project — Accept Improvements and Approve Pay Request.
No. 3 (Final — Release of Retainage following Corrective Work)
Jack Griffin. City Engineer
Dean A. Zuleger, City Administrator
Ryan Stempski, Assistant City Engineer
SUBMITTED BY:
THROUGH:
REVIEWED BY:
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
consider acceptin
Coat Project.
improvements and approving Pay Request No. 3 (Final) for the 2011 Seal
STAFF REPORT: The 2011 Seal Coat Project was completed last October with the exception
of completing defective work along Ivy Avenue, Pay Request No. 2 was issued at project
completion and a 5% retainage was held in the amount of $3,453.80 until the Contractor could
correct the defective work during temperature appropriate conditions.
The corrective work is now complete and the Project Engineer is recommending acceptance of
the improvements and release of the final retainage. A Certificate of Completion has been
prepared by the Project Engineer. The two-year warranty period began at substantial completion
on November 1, 2011. and will extend to November 1, 2013.
RECOMMENDATION: Staff is recommending that the City Council consider accepting the
improvements and approving Pay Request. No, 3 (Final) for the 2011 Seal Coat Project, as part of
the Consent Agenda. The recommended motion for this action is as follows:
"Move to accept the improvements and approve Pay Request No. 3 (Final) in the amount of
53,453.80, fOr the 2011 Seal Coat Project."
ATTACHMENTS:
I. Pay Request No. 3 (Final)
2. Certificate of Completion
444 Cedar St! Sulu-. 1500
Saint Puut, MN 55101
651.292.4400
11(cla.coin
w
Proj. No. 14816.003 Cert. No. 3F St, Paul, MN, August 2 , 2012
, To City of Lake Elrno, Minnesota Owner
.This Certifies that Pearson Brothers
For 2011 Seal Coat Project
, Contractor
Is entitled to Three Thousand Four Hundred Fifty Three Dollars and 80/100 ------ ($3.453,80)
FINAL
being 3rd estimate for pa4ial payment on contract with you dated May 19 , 2011
Received payment in full of above Certificate. TKDA
Pearson Bros, Inc,
2012
Ronald S. Quanbeck, P.E.
RECAPITULATION OF ACCOUNT
CONTRACT
PLUS EXTRAS PAYMENTS CREDITS
Contract price plus extras 119,200,00
All previous payments 111,314,20
All previous credits
Extra No.
Compensting Change Order No 1R (4..432.00)
Credit No.
AMOUNT OF THIS CERTIFICATE
Totais
Credit Balance
There wHl remain unpaid on contract after
payment of this Certificate
114,768.00
$
3,453 80
1-14,768 00 $
1'14,76 .00 I $ 114768.00
An Employe,; Owned Company Promoting Affirmative Action and Equal Opportunity
TKDA
Engineers -Architects -Planners Saint Paul, Minnesota 55101
PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS
Estimate No. 3F Period Ending August 2 20 12 Page 1 of 1 Proj. No., 14816.003
Contractor Pearson Bros.. Inc.
Project 2011 Seal Coat Proiect
Location City of Lake Elmo, Minnesota
Originaf Contract Amount $119,200.00
-Total Contract Work Completed - 114,768.00 "
Total Approved Credits 0.00
Total Approved Extra Work Completed 0.00,
Approved 'Extra Orders Amount Completed 0 00
Total Amount Earned This Estimate 114,768.00
Less Approved Credits 0.00
Less Lump Sum Retained 0.00
Less Previous Payments 111,314..20
Total Deduciions $
Amount Due This Estimate
Contractor
Engineer
Pearson Bros., Inc
Ronald S. Ouanbeck, P,E
Date
Date
111,314.20
5 3,453.80
Auoust 2, 2012
ESTIMATE NO. 3F August 2, 2012
2011 SEALCOAT PROJECT
CITY OF LAKE ELIVIO & WEST LAKELAND TOVVNSHIP. MINNESOTA
PROJECT NC 14816,003
ITEM
NO,
ITEM
NO.
DESCRIPTION
WEST LAKELAND TOWNSHIP
BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP
ROCK
UNIT
SY
CONTRACT
QUANTITY
45,700
AS BUILT QTY
TO DATE
45,692
$
UNIT
PRICE
1,00
AMOUNT
TO DATE
$ 45,692.00
SUBTOTAL FOR VVEST LAKELAND TOWNSHIP $ 45,692.00
DESCRIPTION
CITY OF LAKE ELIIII0
BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP
ROCK
SUBTOTAL FOR LAKE ELIVIO
TOTAL ESTIMATE NO 3F
UNIT
SY
CONTRACT
QUANTITY
73 500
AS BUILT QTY
TO DATE
69 076
UNIT
PRICE
1 00
AMOUNT
TO DATE
$ 69,076 00
$ 69,076.00
$ 114,768 00
CITY OF LAKE ELMO, MN
201 SEAL COAT PROJECT PROJECT NO, 2011_122
CERTIFICATE OF COMPLETION
DATE OF ISSUANCE: August 8, 2012
OWNER: CITY OF LAKE ELMO, MN
CONTRACTOR: PEARSON BROTHERS, INC.
PROJECT NAME: 2011 SEAL COAT PROJECT
PROJECT NO.: 2011.122
This Ceriif catioi of Completion applies to all work under the Contract Documents
This Certification of Completion applies to the following specified parts of the Contract Documents
I do hereby certify that the work to which this Certificate applies has been constructed in
accordance with the Contract dated May 17, 2011. The above -mentioned improvement is hereby
declared to be complete and acceptance of this work is recommended.
DATE OF COMPLETION: August 8, 2012
Ryan W. Stempski
/
FOCUS Engiieciing,
Reg. No, 45395
THE WARRANTY PERIOD BEGINS November 1, 2011 AND ENDS November 1, 2013
-r-HE CITY Of
AKE FLMO
AGENDA ITEM:
MAYOR AND COUNCIL CO CATION
DATE: August 8, 2012
CONSENT
ITEM #: 4
RESOLUTION
2011 Street & Water Quality Improvements — Resolution Declaring Cost
to be Assessed, Ordering Preparation of Proposed Assessments. and
Calling for Hearing on Proposed Assessment
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Ryan Sternpski, Assistant City Engineer
Sandie Thone. City Clerk
Cathy Bendel, Finance Director
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
consider approving a Resolution Declaring Costs to be Assessed. Ordering Preparation of
Proposed Assessments. and Calling for Hearing, on Proposed Assessments for the 2011 Street &
Water Quality Improvements.
STAFF REPORT:
The 2011 Street & Water Quality improvement Project has been completed and the total project
costs are known. Pursuant to Minnesota Statutes, Section 429 the Council must declare the
amount to be assessed against the benefiting properties and Call the Hearing on the Proposed.
Assessment for these improvements, The Assessment Hearing is proposed for September 18.
2012. The Final Assessment Roll must be certified to the County Auditor by November 30,
2012. The final costs and proposed unit assessments compared to planned costs are as follows
(also see attached Final Project Cost Summary worksheet):
Final Project Costs Feasibility Project Costs
Total Project Costs $604,801 $764,000
Assessments: Tartan Meadows $2,700 $3,300
Assessments: David Nelson Estates $3,200 $3,900
Assessments: 50th Street & Kimbro Avenue $5,400 $6.700
Total City Share
$453,801 $578,900
The final costs for project came in at about 80% the estimated Feasibility Costs. Therefore the
unit assessment rates can be reduced, at Council direction. to remain in line with the assessment
policies and practices. Even with the reduced unit assessment rates, the City cost -share portion
of the project will be reduced by $125,099, or 22% of the planned costs.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the
Consent Agenda. Resolution No. 2012-039, thereby declaring the costs to be assessed to be
$151,000; ordering the preparation of the proposed assessments with the unit assessments to be
$2,700 for each benefitting property in Tartan Meadows. $3,200 for each benefitting property in
David Nelson Estates, and $5,400 for each benefitting property along 50th Street and Kimbro
Avenue: and Calling for the Hearing on the proposed Assessments for September 18, 2012 at or
around 7:00 PM. The recommended motion is as follows:
"Move to approve Resolution No. 2012-039; A Resolution Declaring costs to be Assessed,
Ordering Preparation of Proposed Assessment, and Calling for the Hearing on the Proposed
Assessnzent for the 2011 Street & Water Quality Improvements."
ATTACHMENTS:
I Resolution No. 2012-039
2. Notice ofHearing
3. Final Assessment Roll
4. Final Project Cost Summary
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION 2012-39
A RESOLUTION DECLARING COST TO BE ASSESSED, ORDERING
PREPARATION OF PROPOSED ASSESSMENT, AND CALLING FOR HEARING ON
PROPOSED ASSESSMENT FOR THE
2011 STREET & WATER QUALITY IMPROVEMENTS
WHEREAS, a contract has been let for the 20] ] Street & Water Quality Improvements
including street reclamation, water quality, and storm sewer improvements located in the Tartan
Meadows and David Nelson Estates neighborhoods, and bituminous street surfacing
improvements along 50th Street and Kimbro Avenue.
WHEREAS, the total cost of the improvements will be $604.801;
WHEREAS, the City Clerk and City Engineer has prepared the proposed assessment roll
and will maintain said assessment roll on file in the City offices for public inspection.
NOW, THEREFORE, BE IT RESOLVED,
1. The portion of the cost of such improvement to be paid by the City is hereby declared to
be S453.801, and the portion of the cost to be assessed against benefited property owners
is declared to be $151.000.
2. The City Clerk. with the assistance of the City Engineer, has calculated the proper
amount to be specially assessed for such improvements against every assessable lot, piece
or parcel of land to be benefited by the improvements. and the Clerk has filed a copy of
such proposed assessment in the City offices for public inspection.
a. The amount to he specially assessed against each particular lot. piece, or parcel of
land located along the Tartan Meadows improvements is declared to he $2.700.
b. The amount to be specially assessed against each particular lot, piece, or parcel of
land located along the David Nelson Estates improvements is declared to be
53.200.
c. The amount to be specially assessed against each particular lot, piece_ or parcel of
land located along 50th Street and Kimbro Avenue is declared to be 55,400.
3 Assessments shall be payable in equal annual installments extending over a period of 10
years, the first of the installments to be payable on or before the first Monday in January.
20] 2. and shall bear interest at the rate of 4.5 percent per annum from the date of the
adoption of the assessment resolution.
Resolution 7012-39
4. A public healing shall be held on the 1 8th day of September, 2012, in the council
chambers of the city hall at 7:00 pm to pass upon such proposed assessment and at such
time and place all persons owning property affected by such improvement will be given
an opportunity to be heard with reference to such assessment.
5. The City Clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the
hearing, and she shall state in the notice the total cost of the improvement. She shall also
cause mailed notice to be given to the owner of each parcel described in the assessment
roll not less than two weeks prior to the hearings.
6. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the entire assessment on such property, with
interest accrued to the date of payment, to the City Clerk. No interest shall be charged if
the entire assessment is paid within 30 days from the adoption of the assessment. A
property owner may at any time thereafter, pay to the City Clerk the entire amount of the
assessment remaining unpaid, with interest accrued to December 31 of the year in which
such payment is made. Such payment must be made before November 15 or interest will
be charged through December 31 of the succeeding year.
Adopted by the City Council on this eighth day of August 2012.
CITY OF LAKE ELMO
By:
ATTEST:
Sandie Thone
City Clerk
Dean A. Johnston
Mayor
Resolution 2012-39
CITY OF LAKE ELMO
NOTICE OF HEARING ON PROPOSED ASSESSMENT
2011 STREET & WATER QUALITY IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will meet in the Council
Chambers of the City Hall at or approximately after 7:00 P.M. on Tuesday, September
18, 2012, to consider, and possibly adopt, the proposed assessment against abutting
property for the 2011 Street & Water Quality Improvements. Adoption by the Council of
the proposed assessment may occur at the hearing. The following are the areas proposed
to be assessed:
Tartan Meadows development:
The amount to be specially assessed against each particular lot, piece, or parcel of land
located along the Tartan Meadows improvements_ including llth Street North (from
Laverne Avenue to the west end), l2th Street North (from Leeward Avenue to the west
end). Laverne Avenue North (from 10th Street to 12th Street), Layton Avenue North
(from 10th Street North to l2th Street North). and Leeward Avenue North (from 10th
Street North to 12th Street North). is $2,700.
David Nelson Estates:
The amount to be specially assessed a
located along 10th Street Court North
ainst each particular lot, piece. or parcel of land
from 10th Street to the north end), is $3.200.
50th Street and Kimbro Avenue:
The amount to be specially assessed against each particular lot, piece, or parcel of land
located along 50th Street and Kimbro Avenue, is $5,400.
Said assessments are proposed to be payable in equal annual installments extending over
a period of 10 years. the first of the installments to be payable on or before the first
Monday in January 2013. and will hear interest at the rate of 4.50 percent per annum
from the date of adoption of the assessment resolution, To the first installment shall be
added interest on the entire assessment from the date of the assessment resolution until
December 31, 2012. To each subsequent installment when due shall be added interest for
one year on all unpaid installments.
You may at any time prior to certification of the assessment to the county auditor, pay the
entire assessment on such property, with interest accrued to the date of payment, to the
City Clerk, No interest shall be charged if the entire assessment is paid 30 days from the
adoption of this assessment. You may at any time thereafter, pay to the City Clerk the
entire amount or the assessment remaining unpaid, with interest accrued to December 31
of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the succeeding year. if
you decide not to prepay the assessment before the date given above the rate of interest
that will apply is 4.50 percent per year.
The proposed assessment roll is on file for public inspection at the City Clerk's office.
The total amount of the proposed assessment is $151,000. The City contribution for the
project is 5453,801. Written or oral objections will be considered at the meeting. No
appeal may be taken as to the amount of an assessment unless a written objection signed
by the affected property owner is filed with the municipal clerk prior to the assessment
hearing or presented to the presiding officer at the hearing. The Council may upon such
notice consider any objection to the amount of a proposed individual assessment at an
adjourned meeting upon such further notice to the affected property owners as it deems
advisable.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes,
Section 429.081 by serving notice of the appeal upon the Mayor or Clerk within 30 days
after the adoption of the assessment and filing such notice with the district court within
ten days after service upon the Mayor or Clerk.
The City Council is authorized in its discretion to defer the payment of an assessment for
any homestead property owned by a person for whom it would be a hardship to make
payment if the owner is 65 years of age or older and/or the owner is a person retired by
virtue of a permanent and total disability or by a person who is a member of the
Minnesota National Guard or other military reserves who is ordered into active military
service, as defined in section 190.05 subdivision 5b or 5c, as stated in the person's
military orders, for whom it would be a hardship to make the payments. The owner must
request a deferment of the assessment at or before the public hearing at which the
assessment is adopted and make application on forms prescribed by the City Clerk within
30 days after the adoption.
Notwithstanding the standards and guidelines established by the City for determining a
hardship, a deferment of an assessment may be obtained pursuant to Minnesota Statutes
Section 435.193.
DATED: August 8, 2012
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Dean Johnston, Mayor
(Published the Oakdale -Lake Elmo Review on August 15, 2012)
CITY OF LAKE ELMO, MINNESOTA
2011 STREET & WATER QUALITY IMPROVEMENTS - lARTAN MEADOWS
FOCUS PROJECT NO, 2011,123
FINAL ASSESSMENT ROLL
NO.
NAME
1 NASBY, RICHARD J & SUSAN C
2 BERKOWITZ, ROBERT A & SARAH E
3 SCHNEIDER, JOYCE C
4 REINHARDT, JOSEPH A
5 SCHAUER, MICHAEL T & NANCY A
6 DREYER, PHILIP J & SCHRANTZ, MARY SUE
7 HENDRICKS, STEPHEN M & SUSAN M
8 BOYD, WILLIAM V & M
9 VALLOT, LAWRENCE C & JUDITH K
10 LINDER, STEVEN A & SARAH A
11 MISUKANIS, DAVID .1 & BRUEGL, ANGELA M
12 HELGASON, STUART & LAURIE
13 EVANS, ROBERT 5 II & NANCY K
14 BEAUDET, DAVID R & MARY 10
15 ADOLPHSON, SCOTT J & MARY
16 NOWORATZKY, MELISSA & FLAVIN, JOHN F
17 CARLSON, JAMES G & JANET L
18 VOELLER, JAMES & CLOYCE
19 WHALEN, WILLIAM C & ARGENE A
20 TUFT, RODNEY A & JUDY A
21 MATHEWS, DONA L
22 PETRICH, MICHAEL J & DIANA J
23 HAMMERLUND, ROBERT D & GRETA A
24 KELLEY, BRIAN P & LAURIE
25 ANDERSON, TERRENCE L & CYNTHIA
26 ANDERSON, JEFEREY 1 & GAIL M
27 FREDRICKSON, GREGORY & SARA
28 ALLEN, JAMES R & DIANE 5
29 MECHAVICH, DAVID C & SANDRA
30 LEE, ROBERT
31 BERGLOF, FLORENCE M
32 SCHUMACHER, JAMES V & LORI E
33 MONCRIEF, RICK G & LINDA A
34 JONES, TIMOTHY J & ROXANNE H
35 GERGEN, ROBERT] & ANN L
36 NIELSEN, JERRY DEAN
37 JOHNSON, CRAIG R & LINDA E
38 VOGEL, DENNIS E & KIM M
ADDRESS
11048 11TH ST LAKE ELMO 55042
11063 11TH ST LAKE ELMO 55042
11066 11TH ST LAKE ELMO 55042
11109 11TH ST LAKE ELMO 55042
11110 11TH ST LAKE ELMO 55042
11040 12TH ST LAKE ELMO 55042
11047 12TH ST LAKE ELMO 55042
11066 12TH ST LAKE ELMO 55042
11075 12TH ST LAKE ELMO 55042
11108 12TH ST LAKE ELMO 55042
11115 12TH ST LAKE ELMO 55042
11150 12TH ST LAKE ELMO 55042
11171 12TH ST LAKE ELMO 55042
11190 12TH ST LAKE ELMO 55042
11227 12TH 5T LAKE ELMO 55042
11230 12TH ST LAKE ELMO 55042
11270 12TH 5T LAKE ELMO 55042
31314 12TH ST LAKE ELMO 55042
11345 12TH ST LAKE ELMO 55042
11350 12TH ST LAKE ELMO 55042
1027 LAVERNE AVE LAKE ELMO 55042
1073 LAVERNE AVE LAKE ELMO 55042
1093 LAVERNE AVE LAKE ELMO 55042
1025 LAYTON AVE LAKE ELMO 55042
1028 LAYTON AVE LAKE ELMO 55042
1069 LAYTON AVE LAKE ELMO 55042
1080 LAYTON AVE LAKE ELMO 55042
1115 LAYTON AVE LAKE ELMO 55042
1140 LAYTON AVE LAKE ELMO 55042
1019 LEEWARD AVE LAKE ELMO 55042
1020 LEEWARD AVE LAKE ELMO 55042
1067 LEEWARD AVE LAKE ELMO 55042
1080 LEEWARD AVE LAKE ELMO 55042
1095 LEEWARD AVE LAKE ELMO 55042
1123 LEEWARD AVE LAKE ELMO 55042
1145 LEEWARD AVE LAKE ELMO 55042
1177 LEEWARD AVE LAKE ELMO 55042
1199 LEEWARD AVE LAKE ELMO 55042
PID
2502921330013
2502921330014
2502921330012
2502921330015
2502921330011
2502921330007
2502921330008
2502921330006
2502921330009
2502921330005
2502921330010
2502921330004
2502921330016
2502921330003
2502921330017
2502921330002
2502921340010
2502921340011
2502921340017
2502921340012
2502921330020
2502921330019
2502921330018
2502921340020
2502921340016
2502921340019
2502921340015
2502921340018
2502921340014
2502921340007
2502921340009
2502921340006
2502921340008
2502921340005
2502921340004
2502921340003
2502921340002
2502921340013
TO1AL
UNITS
1
1
1
1
1.
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
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1
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1
1
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38
CITY 0FLAKE [DN(lM|NNESDTA
Z01lSTREET & WATER QUALITY IMPROVEMENTS D4u|DNELSON ESTATES
FOCUS PROJECT NO, 7Vlz.J73
FINAL ASSESSMENT ROLL
NO.
NAME
__
l LAPO|NTF'BRYAmP&JODYux
2 mraeEnCY,DALE E/R&Lon|x
3 VVEKxE|ER,GAnvP&HARB4RAA
4 LUDVv|G` K8|CM4[L& PATRICIA
5 PIKE, mJ8ERT&G|USON.JUDITHA
'
10644
10654
10664
10674
10684
ADDRESS
10TH5TKEET [T
10TH5TnEET [T
10TH5TREET [T
zOrHSrnF[T [T
lOTHSTREET [T
- '
L4xEpLMV
LxKEEL,No
LxKFEnNO
LxxEELMV
U\KEELuoO
55042
55042
55042
55042
55042
P0
2602921430002
2602921430003
2602921430004
2502921430005
2602921430006
TOTAL
UNITS
l
1
l
l
l
5
CIT1' OF LAKE MINNESOTA
50111Si RILE I- AND KIMBRO A VFN1T. IMPROVENIENTS
FOCUS PRATIVT71 NO. 2(111. 123
FINAL ASSESSMENT ROLL
NO. NAME
1 YANG,PHENG & KAOYINGLY
2 WEGSCHEIDER,LUCY V & SCOTT
3 DAVIS,LLOYD 0 & JACQUELINE D
4 BOYLAN, TERESA A & WILLIAM .1 TRS
5 FLIS,JOHN J & NANCY L
6 WALSH,COLLEEN & JEFFREY
4755
4890
10550
10711
10755
10830
ADDRESS
KIMBRO AVENUE NORTH
KIMBRO AVENUE NORTH
50TH STREET NORTH
SOTH STREET NORTH
SOTH STREET NORTH
50TH STREET NORTH
LAKE ELMO, MN
LAKE ELMO, MN
LAKE ELMO, MN
LAKE ELMO, MN
LAKE ELMO, MN
LAKE ELMO, MN
55042
55042
55042
55042
55042
55042
PID
1102921120003
1102921210003
0202921430001
1102921120004
1102921110003
1102921110007
UNITS
1
1
1
1
1
1
TOTAL ASSESSABLE UNITS: 6
2011 STREET & WATER QUALITY IMPROVEMENTS
FINAL PROJECT COST SUMMARY
CITY OF LAKE ELMO, MINNESOTA
TOTAL PROJECT COSTS
l'irtx,1,8 by H ttmytotttrottg. Pratt 1/tt, at,t'.?„:24tt2
FINAL PROJECT FEASIBILITY
COSTS COSTS
2011 STREET IMPROVEMENTS - CONSTRUCTION b 462,846 $ 562,207
CONTINGENCY BUDGET $ $ 56,221
EASEMENT AND RIGHT-OF-WAY ACQUISITION $ $
ENGINEERING DESIGN AND CONSTRUCTION SERVICES $ 83,048 $ 83,900
GEOTECHNICAL ENGINEERING $ 9,460 $ 9,460
RESIDENT FULL-TIME CONSTRUCTION OBSERVATION $ 15,121 $ 40,800
LEGAL, FISCAL 6, ADMINISTRATION $ 34,327 $ 11,24.4
TOTAL ESTIMATED PROJECT COSTS: 2011 STREET IMPROVEMENTS $ 604,801 $ 764,000
'Contractor's Construction Cost Bid: $ 469,524.99
COST BREAKDOWN SUMMARY
TOTAL PROJECT 2011 STREET IMPROVEMENTS
ASSESSMENT REVENUE"'
TARTAN MEADOWS
DAVID NELSON ESTATES
50TH STREET AND KIMBRO AVENUE
CITY COST SHARE OF IMPROVEMENTS
ASSESSABLE PROPERTIES AND FINAL PROJECT FEASIBILITY
FINAL UNIT ASSESSMENTS COSTS COSTS
38 $2,700
5 $3,200
6 $5,400
604,801 $ 764,000
102,600 $
16,000 $
32,400 $
125,400
19,500
40,200
453,801 $ 578,900
t', ttttlatIm.,tt
I tti
THE CITY OF
NI-CE ELM
The City of Lake Elmo offers competitive pay and benefits in addition to professional development
opportunities to all employees. The city's number one value statement is to foster an environment based
on trust and ethics. These philosophies and practices help the City in recruiting and retaining exceptional
employees.
Accepting Applications for the Position of:
Taxpayer Relations / Communications Coordinator
SALARY: $32,000 to $42,000/DOQ
OPENING DATE: 07/30/2012
CLOSING DATE: 08/10/2012
POSITION RESPONSIBILITIES: The objective of this position is to coordinate the primary taxpayer
(customer) communications/problem-solving for the City of Lake Elmo which is consistent with Mission,
Vision and Core Values of the City of Lake Elmo. The position is responsible for the five main
communication vehicles used by the City of Lake Elmo: the website, the Facebook page, the quarterly
iewsletter, the weekly new update, and cable access television. In addition, the position will assist the
marketing / promotion efforts of the City of Lake Elmo in the areas of economic development, event
promotion, public meetings, and Code Red applications. The position will also be responsible for the
coordination of taxpayer / resident problem -solving and serve as an expediter of taxpayer service. An
ancillary responsibility will be to staff the Lake Elmo Parks Commission.
Position Description
Position Title: Taxpayer Relations / Communications Coordinator
Department: Administration
Reports To: Administrator
FLSA Status: Non-exempt
Primary Objective of Position
The objective of this position is to coordinate the primary taxpayer (customer)
communications/problem-solving for the City of Lake Elmo which is consistent with Mission, Vision and
Core Values of the City of Lake Elmo. The position is responsible for the five main communication
vehicles used by the City of Lake Elmo: the website, the Facebook page, the quarterly newsletter, the
3800 Laverne Avenue North * Lake Elmo * Minnesota * 55042 * 651.7473900
weekly news update, and cable Qess television. In addition, the pos—on will assist the marketing /
promotion efforts of the City of Lake Elmo in the areas of economic development, event promotion, public
meetings, and Code Red applications. The position will also be responsible for the coordination of
taxpayer / resident problem -solving and serve as an expediter of taxpayer service an ancillary
responsibility will be to staff the Lake Elmo Parks Commission.
Essential Functions of the Position
1. Plans, develops and implements the City of Lake Elmo's communication strategy with its
taxpayers, other governments, media and the greater community;
2. Coordinates information to the community through the use of print, electronic, cable television
and social media. Communication vehicles include: website, newsletter, weekly update,
Facebook, cable access television and various public meetings;
3 Coordinate the cable casting, re -broadcast and video streaming of City Council and Planning
Commission meetings or programs regarding the City;
4. Coordinates communication with the news media;
5. Assists Administrator in the development of public relations and marketing materials used to
promote the community to developer's, new residents and other interested parties;
6. Interacts positively with taxpayer through the provision of information, casework problem -
solving, and other means to resolve issues;
7. Coordinates and promotes city services through special events, community celebrations and
gatherings and other public meetings;
8. Co -Manage the Lake Elmo Parks Commission including meeting attendance, program support
and responding to Commission member inquiries.
Performance Criteria
The successful candidate shall be a "people person", able to clearly communicate the public policy
decisions of the Lake Elmo City Council and operational essentials of the City staff. Prerequisites include:
Strong oral and written communication skills;
A sense of design / visual arts which may include photography / graphic layout;
Skill in desktop publishing;
Website content development and maintenance experience;
Social media experience. Facebook "fan page" maintenance a plus;
Problem solving skills for taxpayer relations and complaints;
Knowledge of public relations, marketing and community affairs;
Knowledge or willingness to learn cable access television production;
Knowledge or willingness to learn park & recreation programming;
Ability to work under pressure and meets deadlines.
Minimum Qualifications
1. Bachelor's Degree in communication, public relations, journalism or equivalent experience;
2. Minimum of two years of experience managing the communication / PR function of a small to
--"''''"A'it5"o'ia-Verne Avenue North * Lake Elm' * Mihiieschi* * 651.741.3900
medium organization;
3. Experience in developing, implementing and maintaining a Communications Plan;
4. Strong computer skills, including Microsoft and Adobe products.
Desirable Qualifications
1. Experience in website development and maintenance;
2. Experience with cameras and video production equipment;
3. Experience in interacting with print media;
4. Experience in conflict resolution and problem solving;
5. Some supervisory experience.
Physical Requirements
Positions in this class typically require: sitting, feeling, manual dexterity, grasping, talking, and hearing,
typing, and seeing. The individual may encounter unexpected and prolonged workdays and stress and
pressures from dealing with emotional issues and conflicts. There is sustained exposure to computer
keyboards and video screens. This position is light duty and may require the exertion of up to 20 pounds
of force on occasion or a negligible amount of force frequently to lift, carry, push, pull or otherwise move
objects.
PLEASE APPLY BY CLOSING DATE:
SEND COVER LETTER, RESUME, ONE PROFESSIONAL
CITY OF LAKE ELMO ATTN: SANDIE THONE, CITY CLERK
3800 LAVERNE AVENUE NORTH, LAKE ELMO, MN 55042
OR STHONE@LAKEELMO.ORG
TING SAMPLE AND REFERENCES TO:
PLEASE VISIT OUR WEBSITE AT LAKEELM 0.ORG. FOR ADDITIONAL INFORMATION OR
CONTACT US AT 651.747.3900
CITY OF LAKE ELMO IS AN EQUAL OPPORTUNITY EMPLOYER
3800 LaverneAvenue North * Lake Elmo Minnesota * 55042 * 651.747.3900
THE (.2;ThOr'
KE ELMO
MAYOR AND COUNCIL COM CATION
DATE: 08/08,2012
CONSENT
ITEM #: 6
MOTION TO AFFIRM
AGENDA ITEM: Approve Hiring of Adam Bell as Deputy Clerk
SUBMITTED BY: Sandie Thone, City Clerk
THROUGH: Dean A. Zuleger. City Administrator
REVIEWED BY: Dean A. Zuleger. City Administrator
SUMMARY AND ACTION REQUESTED:
As part of the Consent Agenda the City Council is respectfully requested to approve the hiring of
Adam Bell as the Deputy Clerk for the City of Lake Elmo.
STAFF REPORT:
The City of Lake Elmo received 46 applicants for the Deputy Clerk position, The original
applicants were rated on relevant education and related experience/knowledge of legal
requirements, proven customer service initiative, records management, finance and accountint,,
elections, proven process improvement initiative, quality of work and attention to detail. Staff
was very impressed with the level of qualifications and experience of the pool of applicants.
Ten exceptional candidates were chosen for first -round interviews. First -round interviews were
rated on the candidates' professionalism and their knowledge. experience and attitude in the
following categories: background and fit as it relates to the position, leadership and strengths.
goals, mission and vision. process improvement and problem solving, budget/finance culture
change. interpersonal skills/communication, elections process, and organizational fit. These first
round interviews resulted in three highly qualified finalists for the position of Deputy Clerk.
The finalists were interviewed and rated on their professionalism and their in-depth knowledge,
experience and attitude in the following areas: career highlights. customer service concepts and
initiatives. continual improvement initiative, statutory cierk functions. applicable budgetlfinance.
and their ability to create a positive and engaged environment in their work life, lntervievvers
also rated the finalists on their 'fit' with current staff and their expected contributions towards
reaching current and future city goals.
Adam Bell was chosen um nouslv bv the interview committee he top candidate for the
position. Mr. Bell recently moved back to his hometown of Minnesota from Texas, where he
served as the department supervisor for the Denton County Clerk's Office. Mr. Bell holds a
Bachelor's degree from Gustavus Adolphus College and a Juris Doctor from the University of
St. Thomas School of Law. Cited especially during the interview process was Adam's
experience and initiative in analyzing processes and procedures for efficiencies, his knowledge
of compliance and policy matters and his proven commitment to taxpayer service. In addition,
Mr. Bell's character was evident in the time spent during the interview process and would prove
a good fit for the City of Lake Elmo's current and future organizational goals. Please find his
resume attached for your reference.
RECOMMENDATION:
Staff recontmends the City Council approve the hiring of Adam Bell as DepulT Clerk for the City
0/Lake Elmo at a starting salat:v of-545,000 with a start date of August 13, 2012.
Adam
Bell
lune 12., 701'
City or -Lake Elmo
Sandie Thane, Citv Clerk
38(1(1 Laverne Avenue North
Lake Elmo, lvLN1 55042
Re: Deputy Clerk
Dear Ms. Trione:
Please accept my resume for consideranon for the Deputy Clerk position. Having, recently returned
to lvlinnesou from Texas, 1 am excited to continue my career in public service using mv background,
k-nowledge, and passion for government. I think that I possess unique- skills, qualifications, and experience
that make me an ideal fit for this position.
Most recently, I was the department supervisor for the Recording and Vital Statistics
.DeDaiuuenr for the Denton Counry Clerk. My department was responsible for the recordation of all
real and personal property records as well as vital statistic records for the dotuatv. Prior to that. I served
as a supervisor in the Administration Department \Ihers I was responsible for providing support to the
entire county clerk's office staff, in both of these positions. I continually leveraged my legal background
while analyzing our practices .and procedures to de..terrnint. how to increasing efficiency in our operations
and maximize the customers' service experience and maintain the vital relationship of service provider
and patron while maintaining compliance with local, state. and federal laws and regulations.
This same- legal background and experience has allowed me to work closely and personally with
the county clerk on polic-y, legislattve, and compliance matters that affected nor only our office. but also
all counrc clerks. across Texas. This position also provided me the opportunity to work closely with
other elected officials, law enforcement, and various state and federal agencies and authorities. i
constantly had to evaluate the changing laws and reonlations in order to meet the customersand
government agencies needs effectively.
Before movu-11 g to Texas, I was both a Reference Staff Attorney and a Large Law Firm Inside
Account IVitinacrer with Thomson Reuters - West, While there. I gained expertise conducting iega
research using the premier online legal research STTSItIll, Westlaw at the same rime training and
ecluriating other anorne_vs TC' LISC these same skills. This expernst, in addition to my formal legal rrainin,
and work experience, has provided me with a uruout skill se: in researching and anaivzinv the law and
policy as well as honing MT 'business acumen,
Thank you for taking tilt time to review my resume. 1 am confident that could bring an unmatched
contribution to the DeputyCiedk position and the -1.1it-Y- of Lake Elmd. Please contact me with ani ouesuorb-
ai1 locii5 forward to bearini! iron: VOL.
Sincereli.
,.41. darn F'„. beL
ADAT EYN 0 D S
OBJECTIVE
• Obtainthe position of Deputy Clerk with the City of Lake ant) where I can use rn7 legal background. my OUSIR.
experience. and my leadership and management ..1,11s to continue my careern public smrice_
RELEVANT EXPERIENCE
DENTON COUNTY CLERK'S OFFICE 1ANUARY 2009 - IVLAY 2012
• Department Supervisor Recording/Vital Statistics - May 2010 May 2012
Managed county derkdepartrnent responsible for all real and personal property recordings. which inchade three
office locations and a staff of 21 deputy clerks; registration of assumed names (DBAsy, registation of all anim
marks & band.
Served as local regi.sh-az. Which involves regisnation and issuance of birth and death certificates; certified Terms
Acidlowledrnat. of Paternity entity; issuance and recording of formal and informal marriage. licenses.
S-ved as passport acceptance fa-iliw under the US.. Department of State.
DENTON, .1„)::.
• Worked with local and state officials. and Texas County' and District Ci=ks Assooation to draft legislative and
regnla tory proposals.
Coordinated property tax and ownership records with Denton Tax Collenor/Assessor and the Denton
Central Appraisal District.
Graduate of Texas Association of Counties Lead=ship Development Program.
• Assistant Department Supervisor Administration - lanuarr 2009 May 2010
• Direct supervisor of Administration department which also includes County Law LibrarY, Mental Health
department, and Collections department staff, consisting of 12 deputy clerks.
Provided admithsative service and support to all departments of the derk's office. including Recording, Civil„
Crirninal.Iircrmile, and Probate courts; supporting staff of 75 depun clerks: responsibilities included acting as HR
liaison: creation and development of internal office policies; administration of office Timecards/Payroll: recruiting
and hiring/termination functions for the office: displinary and other personnel matters.
Composed and managed offices $7 million plus annual budget: responsible for office purchasing.
Responded to public inquiries and g,tievances: interacted directly vi± taxpayers and constituents as needec
drafted office press releases; managed local option electior, petitions., editor-in-dief of office newsletter.
Served as desk and tainer for County Commissioners Court and maintained record utilizim- Granicus sofTwart'.:
drafted Corru-rits' sioners Court agenda placement memorandums.
xperienced in meetini-, with county government personnel for inter -departmental projec-m.
rained in Texas Open Meetings Act; protect manacre.rilead for al public notice postings; responded to all open
public records requests. pursuant to, the Public-. Information Act.
‘r•-•
Graduate of Denton C...ounty's Piaizzi th 7-71ipht leadership trainityr.
THOMSON REUTERS - WEST NCEJvfEL 2004 - JULY 2()09
• insid,Account Nianager - March 20(g-
- Resnonsibit- for increasing and retaining Westlaw- revenue, usage and market snare in tartyairty iaw nnti accounts in
assis_rned temtor.-.
Partnered win, field account manag_=nt-rit representatives across all c'harinet. TCI rtiluanaize value to CLISTOMt!,- and
achieve overall customer saustanior.
Worket.' with customers skills related to rese_ar.ch, tea::r1111(:. Sait.Fanti maikeuu
ass
% Served as supervisor/lead for various team projects and subject matter areas.
a West Reference Staff Attorney — November 2004—Iviarch 20C+7
Member of the Advanced Customer and Topical Support Team. Promoted in December 2005 M Key
Connection/RSA El position.
Developed and recommended appropriate research szategies for the top Thomson West customers. with an
emphasis on Westiaw.
Served as superkm.sor. for various Learn pro*cz. Served as New Ezra -Amite Mentor,
U.S. REPRESENTATIVE MARE. KENNED1' MAY —AUGUST 2002 W„kSI-IlLNIGTO,N. D.C.
6 C,ongressional Intern,
Conducted 1-0isiative research regarding various: state and federal issues.
Assisted in drafting proposed legislative dc.icumerm.
Attended policy/legislative meetings on behalf of legislative staff and drafted summary reports.
% Handled constitumt services in' cluding. oral and written communication, provide district and D.C. resources, as
well as personal contact during Canitoi
EDUCATION
UNIVERSITY OF ST. THOMAS SCHOOL OF LAW 2001 — 2004
URIS DOCTOR
" Dean Scholarship Recipient (ihree-year, half -tuition, merit -based scholarship).
GUSTAVUS ADOLPHUS COLLEGE 1.997 — 2001 SAINT PE .1 .ra, MN
4.E. TS HISTORY
• Trustee Met Based Scholarship, Norelius Service Award Scholarship. Simonson Merit Scholarship.
• Studied Abroad September — December 2000 at university College Cori: Ireland.
ME
ERSHIP/LICENSURE
• MiruieSOT.2. Suprne Cour License No. 0337900 ['status voluntaniv inacnve.
1\411\TN-F,APOLIS, 1\1N
rii crrY
IKE ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: August 7, 2012
CONSENT
ITEM #: 7
MOTION
AGENDA ITEM: Water System Design Phasing Study — Authorize AE2S Task Order No. 1
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Ryan Stempski, Assistant City Engineer
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
consider approving Task Order No, 1 for Advanced Engineering and Environmental Services,
Inc. (AE2S) to perfon-n water system distribution hydraulic studies for an estimated not to
exceed amount of $16.422.
STAFF REPORT: The City
ineer is recommending that the City retain Professional
Engineering Services to conduct water system hydraulic studies for the purpose of identifying
the anticipated water system performance characteristics as the water system is expanded.
In 2008, the City adopted the 2030 Comprehensive Water System Plan which identifies the
ultimate water system build -out. The studies recommended herein will identify system
performance as the water system is constructed in phases, beginning with the Keats Avenue
Trunk Watermain and the Inwood Avenue Booster Station and Trunk Watermain. The hydraulic
studies will identify the preliminary design information for these projects including required pipe
sizes, booster station pump sizes, and will assess storage tank performance and needs.
RECOMMENDATION: Staff is recommending approval of this engineering study as pan of
the Consent Agenda. The recommended motion for this action is as follows:
"Move to approve Task Order Nu. 1 for AE2S to pe,forin water system distribution hydraulic
studies fir an estimated not to exceed anzount of $16,422.
ATTACHMENTS:
1. Advanced Engineering and Environmental Services — Task Order No. 1
TASK ORDER No, 1
CITY opLAxrFuwo'm|NN[ScxA—xDvxNCEO EwG|msEINC, mvnFwvmOmmFmTALsEnwCEs (nc.
PROFESSIONAL ENGINEERING SERVICES AGREEMENT
in accordance with ARTICLE I of the Master AGREEMENT between the City of Lake Elmo ("CITY") and
Advanced Engineering and Environmental Services, Inc. ("ENGINEER"), dated '
2012 ("AGREEMENT °)' the ENGINEER agrees to provide Professional Engineering Support Services as
WATER DISTRIBUTION SYSTEM MASTER PLANNING (PHASE l)
PROJECT OVERVIEW:
Develop a hydraulic model of the existing Q City of Lake Elmo water distribution system and to develop
a strategic plan for expansion of the system' as necessary to responsibly and cost-effectively
accommodate future growth.
The Lake Elmo Water Distribution System Master Plan project isproposed 10 be completed in phases.
Phase I' as outlined below, will provide a hydraulic model of the exiting water system, analyze the
existing system, and evaluate the planned near -term improvrments. Phase 1 will also provide a
better understanding of the existing system and provide a solid foundation for the development of p
comprehensive master plan to evaluate the staged construction of alternative water system
improvements toaccommodate planned growth ofthe system,
It is currently anticipated that the Water Distribution System Master Plan project will be completed in
Phase 2. But, the future approach is flexible and will be developed in collaboration with Focus
Engineering, and \nthe best interest ofthe City cfLake Elmo.
SERVICES TO BE PROVIDED BY ENGINEER: AEZSshaU provide the following Professional Engineering
Services:
1. Develop a computer model (|nfoVoated ofexisting water system,
2� Define the geographic areas of the City and estimate the existing water use in each geographic
area based on the number of connections, for use in the model.
3, Use the computer model to determine any significant restrictions in the existing system.
4. Use the computer model to determine the significance of the impact of installing a new water
line onKeats Avenue, tocreate sloop inthis portion ofthe system.
5. Use the computer model todetermine whether the line on Lake Elmo Avenue, from new Well
44, should extend to 43rd Street only, or to 43,d Street and also extend to the existing system
to the north.
G� Use the computer model to determine iflines un both Keats Avenue and Lake Elmo Avenue
are necessary.
7� Use the computer to analyze the proposed future Booster Station and water main along
Inwood Avenue' from the existing 16'mch water main in the Stillwater Blvd. area to the
vicinity of 10m Street' and provide preliminary design recommendations.
TASK OKDESNo. I — WATER 05TK|UUTlONSY�A'EIVIK8AS[EkPLANNING (PH/\SE1)
Page zm3
Items not included inthe proposed scope are asfollows:
l� Analysis ofexisting water quality.
2 Analysis nfcapacity ofexisting orproposed wells.
3. K4ude| calibration using pressure gages and hydrant flow testing.
4� System expansions |nareas other than those three (3)defined.
5� Recommended locations for additional wells.
CITIES RESPONSIBILITIES: The City (or its consultants) will provide the following:
2, Monthly records ofthe amount ofwater pumped from each well.
2. Contour maps for the City ofLake Elmo.
1 Any available information on the maximunn amount of water used in a day, such as meter
records from wells and information on storage tank levels.
4� The number ofconnections ineach general area ofthe City,
5. Material type (PVC' Ductile Iron, A[) ofexisting water system pipes,
G. Capacity (goUons)nfall existing water towers.
7. Diameter and overflow elevations nfall existing water towers,
& Desired fire flows in existing developed areas,
g. Locations and settings on any pressure reducing valves.
TlK4E5 FOR RENDERING SERVICES: ENGINEER shall perform its services and provide deliverables in
accordance with the following schedule:
Work shall becompleted bySeptember 7,2OI2.
Note that the proposed project schedule is dependent on timely receipt of information required from
the Owner.
OTY'S REPRESENTATIVE AND CONTRACT ADMINISTRATION: The C|TYs representative with respect
to services rendered by ENGINEER under this TASK ORDER shall be the City Engineer. Project
correspondence must beaddressed to:
Jack Griffin, P.E,City Engineer
City ofLake Elf -no
38OOLaverne Avenue North
Lake Elmo, W1N55O42
65I300.4264
TASK, OKDEkNu. l- VVAJEK NI[U|XUT|O0 SY5TE1VI 10ASTER PLA0N|N6 (PHP.SE 1)
Page zofa
COMPENSATION: Compensation toENGINEER shall heonanhourly rate basis using the hourly billing
rates provided in the ENGINEER's Proposal for the work, in a not to exceed amount of $16,422,
AE2S proposes to provide\he professional services for Phase 1 consistent with the Scope of Services
outlined above on an estimated hourly (plus expenses) basis not hnexceed sixteen -thousand fom-
hundred twenty-two dollars ($16.422). An outline of the primary scope items is provided in the
following table.
Water System Model Setup, Dornanda,and Analysis
Analyze Proposed Improvements, Ph1
° Keats Ave Water Line
" Well No, 4and Lake Elmo Ave Water Line
" Inwood Avenue Water Line
Prepare Summary Report
Total Professional Services
Professional
Fees (Total)
$6,720
$1,280
$2`58O
$2,560
$3,302
$1G'422
Payment for Services shall be in accordance with ARTICLE 3,2 of the Master AGREEMENT. Invoices
should be sent tothe attention of the City Engineer.
ATTACHMENTS: The following documents are incorporated byreference:
l. ENG|NEER'sProposal tothe CITY dated ]u|y3O,2OI2.
APPROVAL AND ACCEPTANCE: Approval and Acceptance of this Task Order, including the
attachnoent(s) listed above, shall incorporate this document as part of the AGREEMENT, ENGINEER is
authorized to begin performance of services upon receipt ofa copy nfthis Task Order signed by CITY.
The Effective Date of this Task Order is , 2012
ADVANCED ENGINEERING AND
ENVIRONMENTAL SERV|[ES,INC.
CITY OF LAKE ELIAO, MINNESOTA
8 ' .-,�~^ -� �� /'�� By
PC�.
(Authorized Principal ofthe Firni)
City Administrator
TASK 0RD[KNo. l-WATER DISTRIBUTION SYSTEM MASTER PLANNING (PHASE 1\
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION 2012-37
A RESOLUTION PROCLAIMING
SEPTEMBER 7 AND 8, 2012 AS LAKE ELMO DAYS
WHEREAS, the City has many volunteers who serve countless hours to make the
City of Lake Elmo a better place to live and work.
WHEREAS, the City acknowledges their commitment and dedication,
WHEREAS, the City wishes to express appreciation for their efforts,
WHEREAS, the City also celebrates "Community" by bringing families, friends
and neighbors together to enjoy many festivities,
NOW, THEREFORE, 1, Dean A Johnston, Mayor of Lake Elmo, do hereby proclaim
Friday, September 7, 2012 and Saturday. September 8, 2012 as the 1 Annual Lake Elmo
Days to distinguish Lake Elmo from all the other surrounding Cities.
Adopted by the City Council on this seventh clay of August 2012
CITY OF LAKE ELMO
By:
Dean A. Johnston
Mayor
ATTEST:
Sandie Thone
City Clerk
THE
1
LAKE ELIY19
AY0
C C V C TI•N
DATE: August 8, 2012
CONSENT
ITEM #: 9
MOTION
AGENDA ITEM: Approve Draft Structure of the City of Lake Elmo Employee Handbook
SUBMITTED BY: Dean Zuleger. City Administrator
THROUGH': Mayor Johnston
REVIEWED BY: Dean Zuleger, City Administrator
SUMMARY AND ACTION REQUESTED: The City of Lake Elmo has not conducted a
comprehensive review of its employment policies since 2004 and has taken a piece meal
approach to items like work standards, performance policy, discipline, benefits and
compensation. In an effort to bring employment policies into compliance with current state and
federal law — and to be sufficient for the baseline standards of the City's liability (including
Directors and Officers) insurance the City of Lake Elmo needs a formal employee handbook.
BACKGROUND INFORMATION:„After a review of a large compendium of personnel
policy decisions dating back to the 1980s and talking with staff, it is clear that there needs to be
some substantial updating of employment policies — especially in the area of performance
standards, personnel review, benefit policies and privacy, In addition, there seems to be
inconsistency in the application of compensatory time, personal time off as it relates to the
calculation of overtime, and job classification, Items such as HIPPA, data practices, personal
conduct are absent from mention leaving employees uninformed and unsure.
STAFF REPORT: The staff has assembled material from three communities that have recently
updated employee handbooks to become compliant with state and federal standards and satisfy
liability insurance carriers underwriting. The City of Hugo and City of Burnsville were used for
state compliance and the Village of Weston. WI was used for federal compliance. In addition, the
League of Minnesota Cities was consulted on ‘vhat baseline material needs to be included in an
employee handbook.
The attachment provided details the purpose of the employee handbook and details of what
issues (through an appendix) will be covered in the document. The assimilation of materials
resulted in a draft document that covers key employment policies and fills in the gaps where
current Lake ,Elmo personnel policy is silent. The attachment also includes the signature page
that each employee would sign as an acknowledgement of the document.
-- page 1 --
City Council Meeting Consent Agenda Item 9
Auvust 8, 2012
If the Council consents, the City Administrator and Finance Director will develop the language
for each item defined under the Appendix for approval by legal counsel and adoption by the
Council at the September zlth' 2°12 City Council Meeting. Currently 80°/0 of the language has been
vetted, compared against current policy. or adopted to meet current state and federal employment
law.
RECOMMENDATION: Based upon the above background information and staff report, it is
recommended that the City Council approved draft structure as provided by attachment of the
City of Lake Ehno Employee Handbook:
"Move to approve the draft structure for the City of Lake Elmo Employee Handbook as
provided by staff and contained in the provided attachments for completion no later than
September 4, 2012."
ATTACHMENTS: Philosophy, Appendix and Acknowledgement Language for the City of
Lake Elmo Employee Handbook
SUGGESTED ORDER OF BUSINESS:
Introduction of Item ...... ....... .............. ..... ..................... City Administrator
Report/Presentation.. _ . _ _ ......City Administrator
Questions from Council to Staff ......... Mayor Facilitates
- Public Input. if Appropriate ....... ....... ...... ........ Mayor Facilitates
- Call for Motion ........ ................ ...... ......... Mayor & City Council
Mayor & City Council
. .......... ...... . ..... ....... Mayor Facilitates
Discussion
Action on Motion .........
-- page 2 --
THE CITY OF
(This policy and handbook supersedes all previous editions effective September1, 2012.)
TI IE CITY OF
LAKE ELI\ 0
This Personnel Policy and Employee Handbook
Belongs To:
CITY OF LAKE ELMO
EMPLOYEE HANDBOOK/PERSONNEL POLICY
TABLE OF CONTENTS
INTRODUCTION
Welcome.............................. ............................................................................................................................. 1
/\boutThisHaodhouk 2
Our Employment Philosophy 3
LeanGovernment ........................................................................... ........................................................... .d
AboutOur Open Door Policy ............................................................................................. ...................... 3
EMPLOYMENT POLICIES
Equal Employment Opportunity/ Freedom from Harassment... 5
Confidentiality................................................................................................................................................ 6
Conflicts OfInterest y
Reporting Work -place Wrongdoing ......................................................................................................... 7
EmploymentCategories .............................................................................................................................. 9
OrientationPeriod ...~_.'.'.-'.~~.-----....-''._-------~~~^~~'^`^'^-~--~^^^^'-~^-..~-^-~~~~'-'-^''-~^^~--''''9
Seniority..................................................................................................................................... .................... 10
Attendance and Punctuality IO
Inclement Weather Situations ........................... .................................................................................... I1
Hours0fWork ...................................................................... .................................................................... .-.11
PersonalData Changes ..................................................................................................... .._~_~--~--.l2
Return tOWork lI
PhysicalFitness Policy .............................................................................................................................. l4
EMPLOYEE BENEFITS
Employee Benefits Overview .................................................................................................................. l6
Holidays 16
Persona) Time Off .............. ................................................. ........ .......... ....................... ........................... l7
Appointments for Family }}\De5s~~~..,~._~- .I9
Familyand Medical Leave_..................................................................................................................... 29
WellnessDays ......................... ..................................................................................................................... 20
Bereavement Leave — —,ZD
juryDuty .................. ..................................................................................................... ................................ Z0
MilitaryLeave .... .............................................................................................................. ........................... ZI
HealthInsurance .............................................................................................. _—.-'—_'_--'__.~..-Z1
Flex Benefit 22
LifeInsurance .................. ............................................................................................................................. Z2
Dental Insurance ZZ
RetirementFund ............... .................. ..................................................................... ................................ =
PostEmn|0yn]cDt Health Plan ................................................................................................................ 22
July 2012 City of Lake Elmo Pa2e i
Workers' Compensations Insurance .................................................................................................... 73
EmployeeTraining ...................................................................................................................................... 23
TABLE OF CONTENTS (Continued)
TIMEKEEPING AND PAYROLL
Timekeeping.................................................................................................................................................. Z4
Paydays............................................................................................................................................................ 24
PayrollDeductions ...................................................................................................................................... Z4
Direct Deposit 75
Overtime - Cal in Time 25
MeetingPay ....... ............................................... ~~......................................................................................... 26
Performance Evaluations ..................................................... .................................................................. 26
Schedule for Completing Performance Evaluations ....................................................................... Z6
PayReviews .................................................................. ................................................................................ 27
EMPLOYEE CONDUCT
EmployeeSafety and Health ........................................................................................................ ........... 28
Disability - Procedure for Requesting anAccommodation 28
SrDObiDgControl Policy ............................................................................................. ............................... Z8
Drugand Alcohol Abuse ............................................................................................................................ 29
NepptSmV~~_~_~.~.~~~-~.................................................... ....................................................................... 30
Supervisor/Employee Relationship ..................................................................................................... 31
Announcement 8[Vacancies ........................................................................................................... .--~31
Use and Safe Operation [>fCity Vehicles ............................................................................................. 37
UseoFPersonal vehicles .......................................... ...................... .......................................................... 33
Use QfCellular Phone orSimilar Device ... .................................................................................... ...... 33
Useof Telephone and Supplies ............................................................................................................... 33
ElectronicMedia .......................................................................................................................................... 33
Dress Code 37
Maintenance UfWork Areas .............................................................. ~......... .......................................... 37
EmployeeConduct Guidelines ................................................................................................................ 38
Anti- Reta\iatouPolicy .................... .~'~....... ......... ................................................................................. 39
Violence/Threats of Violence Policy 40
Investigating Alleged Misconduct and Performance Problems ................................................. 4Z
Disciplinary Actions ..~.,.--.-.~~.~~..-.~-----.--''...--.-.--_.-...-_.--.---.-_-----_--.--.---..4Z
EMPLOYEE ACKNOWLEDGEMENT FO * .----''-'_'__.-._---'---------_---'--'--'--'--48
APPENDIX A-XIV.H0PAA's Privacy Rule Policies and Procedures
Jul)- 2012 City of Lake Elmo
INTRODUCTION
WELCOME
We are pleased you have decided to become a member of our team at the City of Lake Elmo. There are
many benefits to working for the City, and we hope your association with us will be challenging,
rewarding, and interesting.
OUR COMMITMENT TO THE COMMUNITY:
To provide quality public services in a fiscally responsible manner while preserving the city's open space
character.
OUR VISION FOR THE FUTURE:
The City of Lake Elmo commits to building on its heritage, while enhancing a high quality of life for all of
its citizens. We pledge to work in collaboration with our residents and business community to foster
pride, develop a vibrant, diverse economy, thoughtfully plan for the future, and to preserve and enhance
our natural, open space environment.
OUR CORE VALUES:
1. ETHICS AND INTEGRITY
Ve believe that ethics and integrity are the foundation of public trust and confidence and that all
meaningful relationships are built on these values.
2. VISIONARY LEADERSHIP AND PLANNING
We believe that the very essence of leadership is to be visionary and innovative while planning for the
future.
3. EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES
We believe that service to our residents is our reason for being and commit to delivering services in a
professional, cost-effective, and efficient manner;
4. FISCAL RESPONSIBILITY
We believe that fiscal responsibility and prudent stewardship of public funds, both short term and long
term, are essential for citizen confidence in government.
5. OPEN AND HONEST COMMUNICATION
We believe that open and honest communication is paramount for an involved citizenry and fosters a
positive working environment for employees.
6. RESPECT FOR THE INDIVIDUAL
We believe that citizens we serve are to be treated with the utmost respect and deserve the best
treatment the city can provide.
7. THOUGHTFUL COMMUNITY BUILDING
We believe in the development of our community through thoughtful, careful planning that is
communicated in a positive manner that enhances the process.
8. PROFESSIONALISM
We believe that continuous improvement and innovation is the mark of a professional organization, and
we are committed to applying this principle to the services we offer and the development of employees.
it& 2812 City of Lake Elmo
Page 1
Our goal is to provide high -quality service to our customers in a friendly, efficient, and ethical manner.
Our continuing success depends largely on the high degree of concern we have for our customers, ou
pro reission ai ism, PT,d effic; f.M Cy. We want and need your input on how to improve our service, as well as
riov: -cc maii.c te City of Lake Elmo an even better place to work. Your participation and involvement are
welcomed.
We have a very strong commitment to achieving excellence in the service we provide. This includes not
only the work we do, but also the accuracy with which we do it. In order to maintain this level of service,
each of us must be flexible in performing a variety of work and in working occasional odd hours when
necessary. When we all pitch in and help, we all benefit.
Everyone a+. the City of 1_,E kie Elmo plays an important role in our continuing success. We are counting on
each of you tu nut forth yLor best effort for our customers, taxpayers, business partners and one another.
This employee handbook has been developed to keep you informed about the various policies and
procaft.res taat affoct your work life with us. Read these pages carefully and keep this handbook readily
available as it answers many of the questions that typically arise.
Sincerely
The Lake Eimo C.',ity Council
July 2012. City of Lake Elmo Page
ABOUT THIS HANDBOOK
he purpose of the personnel policy and employee handbook is to establish and maintain a reasonable
system for administration of all personnel matters except those matters covered by collective bargaining
agreements. The City Administrator will administer these procedures. The City Administrator may
delegate the responsibility of assisting in the administration of these personnel policies and procedures.
These policies and procedures will be updated periodically upon the recommendation of the City
Administrator to the Personnel Committee. The Personnel Committee will then give its recommendation
to the City Council for appropriate action. The City retains the right to change, revise, or discontinue any
of the policies and/or benefits described in this handbook.
This handbook cannot anticipate every situation or answer every question about employment. It is not
an employment contract and does not create contractual obligations.
This employee handbook is not a contract guaranteeing employment for any specific duration.
Although we hope your employment relationship with us will be long-term, either you or the City
may terminate this relationship at any time, for any reason. No oral statements by Department
Heads or Management can alter this disclaimer, create a contract, or modify the at -will status of
the employee. Only the City Administrator or the City Council has the authority to create an
employment contract, and such contract must be in writing and signed by the appropriate parties
to be valid.
This handbook is intended to apply to all City of Lake Elmo employees. Employees employed under
individual contract or a collective bargaining unit with the City may have provisions within their personal
contract that modify or deviate from the provisions contained herein.
No portion of this handbook should be disclosed to others except City employees and those affiliated with
the City whose knowledge of the information is required in the normal course of business.
If you are aware of or personally subjected to workplace wrongdoing, such as harassment, violence,
discrimination, theft, etc. you are strongly encouraged to discuss this with your Department Head, City
Clerk/HR Director or City Administrator.
If you have any concerns or suggestions related to this handbook, you are encouraged to discuss them.
OUR EMPLO ENT PHILOSOPHY
Our personnel policies are based on the belief that our success is primarily dependent upon our
employees. Our goal is to:
Recognize you as an important part of the team.
Provide a safe, efficient, and pleasant workplace.
Establish and maintain a truly open door communications environment.
• Encourage high -quality service to our customers.
July 2012 City of Lake Elmo Page 3
LEAN GOVERNMENT
The City of Lake Elmo employs lean management strategies that are designed to maximize efficiency ant
reduce costs. In an effort to achieve these goals the City (from time to time) will require the cross
utilization of employees in all departments to complete work. This cross utilization includes snow
removal, utility emergencies, clerical mailings and other work deemed necessary for the use of any and
all personnel.
OPEN DOOR POLICY
We are committed to promoting and practicing an open door attitude among all employees. We
recognize that whenever a group of people work together, there may be some differences of opinion and
problems that occasionally arise.
If you have a question, concern, or problem related to your employment or you are having a problem
with a co-worker, you are strongly encouraged to openly and honestly discuss the situation directly with
your Department Head, City Clerk/HR Director, or City Administrator as soon as an issue or problem
arises. You are not required to confront the person who is the source of the problem/conflict or closely
associated with the person who is the source of the problem. We want and need your involvement and
participation in problem solving. Nursing a concern in silence or discussing it with other employees who
don't have the authority to resolve it can be very frustrating; we cannot work towards correcting a
problem we do not know about.
WHAT IS EXPECTED OF YOU
Because we are very customer service -oriented, we need you to be committed to our way of doing
business. We expect you to:
Give high -quality service to our customers. They are what make the City operate and provide the
means for all of us to make a living. Customers are to be treated with the utmost respect, courtesy,
promptness, cooperation, friendliness, and confidentiality.
Do your job well. You were hired because of your skills and abilities in certain areas. We need you
to be at work on a regular basis, understand and perform your job well, continue to improve your
skills, and be constantly thinking of ways to do your job better.
Help make this a good place to work Each one of us is part of what we call our work environment
and thus have an impact on our coworkers and how they feel about working here. By cooperating
with each other, finding ways to help out even when not asked, knowing and respecting each
other's strengths and weaknesses, and treating each other with courtesy, we can each do our part
to make this a pleasant and rewarding place to work.
...WI, ion diJ101011niiInadinInnilli
MY 2012 City of Lake Elmo Page 4
EMPLOYEE ACKNOWLEDGMENT FORM
understand this employee handbook describes important information about employment at the City of
Lake Elmo and I should consult the City Administrator regarding any questions not answered in this
handbook.
I understand the copy of the handbook I receive as noted on the date below supersedes all other
employee handbooks or employment policies and practices that may have been in use prior to this
edition. Since provisions of this handbook are subject to change, I further understand revisions to it may
supersede or eliminate one or more existing policies and/or benefits and all such changes will be
communicated through official notices.
I acknowledge this handbook is neither a contract of employment nor a legal document. I have received,
read, and understand the policies contained in this handbook and will read any revisions made to it in the
future.
I understand the City reserves the right to access, monitor, and retrieve emails, voicemails, computer
files, internet records and other information contained on or within the City's computer system at any
time at the City's sole discretion.
I understand the personnel policies prohibiting workplace wrongdoing and the corresponding reporting
procedures.
I understand how to report workplace wrongdoing and that there are several avenues of internal
complaint available.
The City has provided me with the names of the individuals to contact within the organization that are
designated to respond to allegations of wrongdoing.
I understand the City reserves the right to utilize an outside third -party investigator to address
allegations of workplace wrongdoing or otherwise help resolve employee relations problems or disputes.
Should my employment with the City of Lake Elmo end, I will return this handbook [and any copies
and/or updates to it) and any other property of the City of Lake Elmo in my possession to my immediate
Department Head no later than my last day of work.
Employee's Signature Date
Employee's Name (typed or printed)
July 2012 City of Lake Elrno
Page 49
THE CITY 0,
MAYOR AND COUNCIL COMMUNICATION
DATE: August 8, 2012
CONSENT AGENDA
ITEM #: 10
RESOLUTION
AGENDA ITEM: Country Sun Farms — Amendment to Resolution No. 2000-047 Clarifying
Permitted Agricultural Sales and Entertainment Uses
SUBMITTED BY: Kyle Klatt, Planning Director
THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: Nick Johnson. Interim City Planner
SUMMARY AND ACTION REOUESTED: The City Council is being asked to approve
amendments to Resolution No. 2009-047 approving a Conditional Use Permit (CUP) for an
Agricultural Entertainment Use at 11211 601I1 Street North (Country Sun Farms). The resolution
as originally approved included a list of activities that were permitted as "Agricultural
Entertainment" activities, and at the request of the Council. Staff has drafted revisions to this list
to clarify that an aerosol string (silly string) play area arid a "gem mining' activity area are
considered allowed activities under the Agricultural Entertainment CUP for the site.
In reviewing the Resolution to be amended. Staff also noted a few provisions pertaining to the
Agricultural Sales Business that have since been superseded by code amendments. Specifically,
the City Code now regulates Agricultural Sales Businesses as an Interim Use Permit (as opposed
to a CUP) and provides for more flexibility concerning the types of businesses that are allowed.
The proposed changes to the Resolution would bring this document into closer conformance to
the current City Code and subsequent pen -nits that have been issued to the Bergman family for
this site,
RECOMMENDATION: Staff recommends that the City Council approve Resolution No.
2012-38 amending a previous resolution concerning an Agricultural Entertainment Business at
11211 60th Street North (Country Sun Farms),
ATTACHMENTS:
Resolution No. 2012-038
STATE OF MINNESOTA
COUNTY OF WASHINGTON
CITY OF LAKE ELMO
RESOLUTION 2012-38
A RESOLUTION AMENDING A CONDITIONAL USE PERMIT TO FURTHER CLARIFY THE
TYPES OF ACTIVITIES PERMITTED AS PART OF AN AGRICULTURAL
ENTERTAINMENT BUSINESS AT 11211 60TH STREET NORTH
WHEREAS. the City of Lake Elmo is a municipal corporation organized and existing under the
laws of the State of Minnesota; and
WHEREAS, Richard and Eileen Bergmann on behalf of Country Sun Farm and Greenhouse (the
"Applicants"). 11211 60t Street North, have previously applied for and received approval from the City
of Lake Elmo (the "City") to amend the Conditional Use Permit related to an Agricultural Entertainment
Business for the Country Sun Farm and Greenhouse: and
WHEREAS, Resolution 2012-047 related to said Agricultural Entertainment Business was
approved by the City Council on December 1, 2009; and
WHEREAS, Sections 5 and 10 under the heading of FINDINGS in Resolution 2012-047
specifies the types of uses that are permitted and not permitted as part of the Agricultural Entertainment
Business; and
WHEREAS, the City Council intends to further clarify the types of uses that are permitted and
not permitted as part of the Agricultural Entertainment Business; and
WHEREAS. Resolution 2012-047 also contains provisions related to Agricultural Sales
Businesses that have been superseded by revisions to the City Code, which are now permitted through an
Interim Use Permit: and
WHEREAS, the City Council considered said matter at its August 8, 2012 meeting.
NOW, THEREFORE, based on the testimony elicited and information received, the City
Council makes the following. amendments to Resolution 2012-047:
FINDINGS
5) That the proposed Conditional Use Permit for an Agricultural Entertainment Business would
supplant all previous CUP permit for this property and permit the following uses:
a. Corn Maze
b. Hay Ride
c. Petting Zoo ! Farm
d. Haunted house
e. Seasonal Sales of related Christmas decorations (such as wreaths or other agricultural -
type creations)
f Children Activities and Games that are clearly incidental and subordinate to the
agricultural activities taking place on the premises. These activities shall be limited to:
i. A ticket booth related to the permitted agricultural entenainment activities
ii, A Silly String (aerosol string) play area
iii. Gem mining activities intended to provide learning, opportunities for children
regarding historical mining practices in Minnesota
8) That the following uses one the site are identified as part of the Agricultural Sales Business and
are allowed through an Interim Use Permit or as a Wayside Stand within the Agricultural or Rural
Residential Zoning District:
a. Seasonal Sales of fresh flower and plant material
b. Seasonal Sale of pumpkins
c. Seasonal Sale of Christmas trees
l 0) That the following uses on the she are not allowed/permitted, nor conditionally permitted on the
site:
a. Children Activities and Games unless identified under Finding (5.f) above
b. Inflatable jump/bounce houses
c. Seasonal Sales of fresh flower and plant material not allowed as a Wayside Stand or
permitted under an Interim Use Permit
d. Seasonal Sales of pumpkins not allowed as a Wayside Stand or permitted under an
Interim Use Permit
e. Seasonal Sales of Christmas trees not allowed as a Wayside Stand or permitted under an
Interim Use Permit
Adopted by the City Council on this eighth day of August 2012.
CFI Y OF LAKE ELMO
Dean Johnston
Mayor
ATTEST:
Sandie Thone
City Clerk
THE CITY OF
LAKE ELI\ 0
A YO CILC
C T/0
DATE: August 8. 2012
CONSENT
ITEM #: 11
MOTION
AGENDA ITEM: Council Member Appointment to Library Board Nomination Committee
SUBMITTED BY: Dean Zuleger. City Administrator
THROUGH: Mayor Dean A. Johnston
REVIEWED BY: Dean Zuleger, City Administrator
SUMMARY AND ACTION REQUESTED: To appoint a City Council Member to Library
Board Nomination Committee.
BACKGROUND INFORMATION: At the July 17'1' City Council Meeting City Council (per
MN State Statutes) approved the creation of a nomination committee to assist the Mayor in
making appointments to the Library Board — where there will be (2) three-year terms available
on November 1, 2012,
STAFF REPORT: Per State Statute. the Mayor has the ability to appoint members of the
Library Board with approval / affirmation of the City Council, On July 1716, the City Council
created a nomination committee to assist the Mayor in finding the best candidates possible to
serve on the Library Board. The make-up of the committee would be the Mayor, one Council
Member. the Lake Elmo Librarian, and the City Administrator. A comprehensive list of
questions has been developed to determine qualifications and suitability to aid the process.
RECOMMENDATION: Based upon the background information presented, the staff
recommends that the City of Lake Elmo City Council is requested:
Motion: To appoint Council Member to the Lake Elmo Library Board
Nominating Committee for the purpose of bringing forth two candidates to serve
on the Lake Elmo Library Board for (2) three-year terms.
SUGGESTED ORDER OF BUSINESS:
Introduction of Item ...... .... City Administrator
Report/Presentation.....__ ........... , _ Administrator
- Questions from Council to Staff ..... ..... Mayor Facilitates
- Public Input. if Appropriate ..... Mayor Facilitates
pae.e 1 --
City Council Meeting Consent Agenda Item I I
August 8, 2012
Call for Motion ................. ...... ........„......................... ..... Mayor & City Council
Discussion.. ..... ......... ...... ..... ........ Mayor & City Council
Action on Motion.......... ...... ....... ....... Mayor Facilitates
page