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11-20-12 CCMP
T .1„. N... IC Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner While Preserving the City's Open Space Character City of Lake Elmo 3800 Laverne Avenue North City Council eeting Tuesday, November 20, 2012 7:00 P. A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. ORDER OF BUSINESS/GROUND RULES F. ACCEPT MINUTES 1. Accept November 7, 2012 City Council Minutes 2. Accept November 9, 2012 Lake Elmo Canvassing Board Minutes G. PUBLIC COMMENTS/INQUIRIES H. PRESENTATIONS a. Acknowledge and Accept Equipment Donation to Fire Department from the Lake Elmo Rotary b. Dave Boucheck, Valley Branch Watershed District Update c. Trunk Highway 5/CSAH 17 Road Safety Audit Process and Scope of Work - Presentation by MnDOT CONSENT AGENDA Note: Items listed under the Consent Agenda will be enacted by one motion with no separate discussion. If discussion on an item is desired, the item will be removed from the Consent Agenda for separate consideration. 2. Accept Financial Report dated October 31, 2012 3. Accept Building Permit Report dated October 31, 2012 4. Approve Payment of Disbursements and Payroll 5. 2012 Rain Garden Project - Change Order No. 1 6. 2012 Rain Garden Project - Pay Request No. 1 7. 2012 Street and Water Quality Improvements - Pay Request No. 3 8. Whistling Valley I -III Additions - Resolution Accepting Public Improvements 9. Accept New Insurance Agent of Record 10. Variance - 8961 37th Street North (Lot Dimension Variance: See Planning Packet) 11. Variance - 974 Jasmine Avenue North (Accessory Building Variance: See Planning Packet) . REGULAR AGENDA 12. Approve to put out REP for New Year -End Audit Firm 13. Animal Control Contract with Companion Animal Control LLC 14. Application for Council Vacancy - January 2, 2013 15. Adoption of 2013 City of Lake Elmo Plan of Work K. SUMMARY REPORTS AND ANNOUNCEMENTS • Mayor and Council • Administrator • City Attorney • City Engineer • Planning Director • Finance Director Adjourn LAKE EXMO CITY COUNCIL MINUTES �� ��� ���� ^.~~.~~'~.~~~~�~�� CITY OF LAKE ELMO CITY COUNCIL MINUTES y0KDVEM&DERK 7, 201Z Mayor Johnston called the meeting toorder at7:OOP.yM. PRESENT: Mayor Johnston, Council Members Smith, Pearson, and Park. Also Present: City Administrator %u\eger, City Attorney Snyder, City Engineer Gciffin, Finance Director Bendel, Planning Director K\att,and City Clerk Bell. APPROVAL OF AGENDA 8Y0770/V: Council Member Pearson moved to approve the November 7, 2012 City Council Agenda as presented, Council Member Park seconded the motion, Motion passed 4'0. ACCEPT MINUTES ITEM 1:THE OCTO80ER 16i2012CITY COUNCIL MINUTES WERE APPROVED AS PRESENTED BY CONSENSUS OF THE CITY COUNCIL. Mayor Johnston inquired about the discussion regardingthe purchase and sale ofthe Arts Building. His understanding was that park funds were used for the purchase. He asked if the funds from the sale would be returned to the parks fund. City /\doninintrato, %u|eger confirmed that Park funds were used and any funds would bcreturned tothat fund upon the sale. The mayor also asked for confirmation on the previous request for an executive session at tonight's meeting. City Administrator %o|cgorstated that due to developments in the ongoing litigation, that executive session would need Lnbeheld otalater date. PUBLIC CO8MMENTS/IyVO0KRI08; Dave Moore, Stillwater Boulevard, expressed his belief that the intersection on Laverne in front of the Arts Building contains water and could easily be addressed and remedied by public works as part n[the infrastructure o[the city. Peter Sg�eo, 5250 Keats Avenue, spoke on the water improvement and road funding. There are forty bouses on cu) de sacs� �d| bavr access Uo &ea�s �veooe� ?bese prnp�rbcs ar� not paying anything. They use the road twice as much. He cited a Minnesota statute that nDonvs assessing properties based on "benefits rcceived." He claimed that the properties on the cul de sacs use it twice asmuch and benefit from it. Spread out the payments toeveryone. Regarding the water project, Mr. Eggeu stated he is being forced to have it but would not benefit from it. He wants the city to place a finc hydrant by each street. This would make him feel safer, and he would be happy to pay for it. He also stated that no one on Keats Avenue wants city water. Page 1of6 LAKE EXMOK`ITY COUNCIL MINUTES MNDOT PRESENTATION ON THE 3013 HILTONTRAIL INTERCHANGE/ DEMONTREVKLLE TRAIL}-T0RN PROJECT Adam Josephson o[K4oDO? reported he will be back on November 20. 2012 to address the State Highway 5safety audit. Curt FaNec, project manager, presented an overview of the upcoming projects affecting the DcrnnntrcviKe area. He highlighted the impact on area roads. He spoke about the traffic and safety benefits and improved traffic flow. There is an upcoming open house at Lake Eli -no city hall from on November 15, 2012 from 4-7 PM. There will also be an open house at Mahtomedi city hall on November 19, 2012, A discussion was had regarding how these projects nnctthc stated goals and oNccdvcn that Lake Elmo has for the |on§ -term. Council Member Pearson inquired about the projcct'sinterim status. Mr. Josephson stated there are not any planned future projects atthis time. Much will depend outhe results o[the future studies. Council Member Smith noted that the city wants towork with MnDOTand expressed her hope that MnD07wants Lowork with Lake Elmo. She thanked K4nD0Tfor its efforts. CONSENT AGENDA Z. Approve Payment o[Disbursements and Payroll 3. Post -issuance Tax Compliance Procedures for Tax Exempt Bonds 4� Z0lZCrack Seal Project ' Pay Request No. l(FinaD 5. Approve Resolution 3012'35 State of Minnesota Redevelopment Grant Program - A Resolution Accepting the DEED Water Systern Infrastructure Grant 6. Keats MSA Street and TrunkVVa[ercoaiu Improvements ' Approve Engineering Design and Construction Support Services Contract 7. Accept Resignation of City Clerk Sandy 7bonc, and Appoint Adam Bell an City Clerk; Qesoludon2Ol2'56 MOTION: Council Member smith moved to approve the Consent Agenda as presented. CouncilMember Pearson seconded the motion. MOTION PASSED 4'0\ REGULAR AGENDA ITEM 8: APPROVE CONDITIONAL USE PERMIT FOR GRADING PROJECT AT 9242 H0DS0N BOULEVARD; RESOLUTION 2N1%-57 Planning Director KJatt provided anoverview oothe CUP application. Hcexplained the location and surrounding area. The reason for the �radin�projecLis�nexpaodtboexisduAareacorrent\yb�in� used by Suonnuh Board Shop. Applicant hopes that the expansion of the ski hill would grow his business. Mr. Klatt explained that city approval is required due to volume of earth being moved. Page 2of6 LAKE ELMOK,KTY COUNCIL MINUTES NOVEMBER 2012 Staff conducted historical research on the site. Nnn� with the site constcaints, which include a Bp Pipeline Easement, a septic system, and access tothe site the storm water pond, there are issues involved with the site, namely whether the parking situation conforms to the original site'p|an, previously approved legal non -conforming setbacks, and finaUy, related watershed district requirements. The project iovnb/cs grading of approximately five acres and will xuhstomba|h/ alter the site. The grading will raise the site height from 1035 feet elevation to 1070 feet elevation. Impacted property owners have signed off. Mr. K]attexplained the land/environmental impact and what staff recommends asconcUd000/reatricdons.Mr. 0attreported that the Planning Commission does recommend council approval with 12 conditions of approval as noted. Council Member Smith inquired about recent event held at the site and noted that there did not appear to be a problem with parking. Applicant Joe Heinen, owner of Summit Board Shop, further explained the parking situation. One suggestion made is to use additional parking in back, primarily for employees, to address any ensuing parking issues. A discussion was had explaining the specifics of the actual hill and its potential uses. Ms. 3nnidh expressed her pleasure with the offering. She really likes the concept. Mayor Johnston noted a concern regarding the noise and the removal of trees. &{c Kkatt explained that one of the recommended conditions was the replacement of some of the trees lost and replacement of the existing screening. The applicant understands that this is a condition. Council Member Pearson inquired if the reconunoeoded onodou included the Planning Commission recommended conditions. Mr. Klatt confirmed that it did, MOTION: Council Member Pearson moved to approve RESOLUTION 2012`57, CONDITIONAL USE P8RMJT/XLlOWING7HESUBSTANT3AL GRADING PROJECT AT9242HQDSON BOULEVARD Council Member Park seconded the motion. MOTION PASSED 4-0. Council Member 3nubh expressed her concerns about requiring the replacement of trees when future development may require repeated removal. The mayor felt it was appropriate and relies on staff recommendation. Council Member Park suggested that this property may retain the concerned trees for 15-20 years. Ms. Smith noted the difference between traffic noise and kids playing. ITEM 9: LIBRARY BOARD APPOINTMENTS City Administrator Zu|c�er gave an overview oflibrary hoard nomination history, He explained that the board may want to expand to a seven member board, but has not taken action as of yet. He explained the appointment recommendations, which includes re'appoiobo�Steve DeLappand Sara Linder to three-year terms if the board reonaios at five regular members. He also explained the Page 3of6 LAKE ELMO CITY COUNCIL MINUTES nominating committee's recommendations of appointing Renee Murray to a three-year term new board member, Marjorie Williams k/aone-year term new board member, and Anne Buchcckasa two-year term alternate, The library board is planning retreat and should have more information after that. Mayor Johnston suggested reappoindn�Steve DeLappand Sara Linder tothree year terms and vvait for the board tomeet and decide whether toexpand its size. 8YO7Y0N: Movr/nh/otonmoved /oAPPOINT STEVE DElAPP TO AJHR2E-YEAR REGULAR BOARD TERM AND SARA LINDER TO A THREE-YEAR REGULAR BOARD TERM AND DELAY OTHER APPOINTMENTS UNTIL /%f'JE0 THE LIBRARY BOARD TAKES ACTION. Council Member Po/1t sccondcdthe/nnt/o//. MOTION PASSED 3'1,SMITH NAY Council Member Smith explained her NOvote. She has nnissues with the candidates, but she would like to see the library get back into the Washington County library system sooner rather than later. }\tthat point, noboard will heneeded, ,NEW BUSINESS ITEM 10: REQUEST FOR CONNECTION T0J2m»STREET 201SYSTEM City Administrator Zuleger provided an overview of the subject property's history and septic issues. The homeowners approached the city requesting to connect tothe system nothe property call be Jack explained that the 201 Wastewater System was built using federal grants in 1987. Seven honncs are currently on system. The system was designed to last long time. The concern that staff has isthat system life is reduced byadding additional properties. The county reported tbaLsysteou is operating at 509�. If the system fails in the future, there is sufficient space to install mound system. The property is also in MU3& area and so someday--lO'lS years —there will be scvvcr installed in that area. Because there are fall backs, staff considers this a reasonable request. K1c Griffin explained bnvv connection costs were reached. The original 1987 connection cost was indexed toZOI2values. The indexed cost is$B,3Z5. Council Member Smith inquired about tile property and bovv long it has existed. Mary Schwarz, property owner, explained that they have lived there for approximately 27 years. Ms. 3rbvvacz further explained that the septic system was not failing, but rather became non -compliant due to changes in the state requirements. Mayor Johnston noted that the updated regulations will cause similar problems for many homes io L£. Ms. 3onhh asked about vvbctber installing a holding tank would be cheaper if future sewer was planned for the area. Mc CriOio said that the planned sewer installation was ton tar away to consider atthis time. Page 4of 6 LAKE EDMO CITY COUNCIL MINUTES NK0VEMBER 2012 Council Member Pearson inquired about how the 201 system would be handled when city sewer is brought to that area. Mr. Griffin explained that waivers will be given for the subject properties to allow for connection. N070N: Council Member Smith moved to approve RESOLUTION 2012'59, ALLOWING THE 8CHWARTZS AT 10961 32mo STREET TO CONNECT TO THE CITY'8 201 WASTEWATER 5YATEM PAYING $8,325 AND PERMIT STAFF TO DRAFT CONNECTION AGREEMENT REGARDING FQ3N0iE SEWER HOOK UP AND COMPLIANCE ISSUES. Council Member Pearson seconded the motion. MOTION PASSED 4-0. SUMMARY REPORTS AND ANNOUNCEMENTS Council Member Park - congratulated the new council members and mayor. Council Member Pearson reported attending o city staff meeting, She commended City Administrator Zuleger on the meeting, Council Member Smith commended City Administrator %ulpgcr for helping city move in the right direction. She also congratulated Justin Bloyer and Council Member Pearson on their elections. She added that it was inappropriate for the Mayor to bring up the dismissal of the complaint with the OAHatthe council meeting. There isaneed for chau�cinthe vvaycan�paigooare conducted. Mayor Johnston reported receiving letter from the 005cc of Administrative Hearings dismissing all election complaints against him without any action. The letter will he entered as an exhibit to tonight's ooaehn�. The Mayor noted that Michael Gccstc� Government Relations Director for the Oakdale Gun Club, was inattendance. Lake Elmo has avery strong relationship with the club and is looking forward tocontinue working nnsafety improvements. City Administrator Zuleger reported the 2013 plan of work draft. He hopes to complete it prior to the Truth in Taxation hearing. He reported soliciting requests for proposals for park survey. Staffing updates: Adarn Bell appointed as new City Clerk; replacing him with a Program Specialist position instead of Deputy Clerk; extended an offer for an Accounting/Utility Clerk. Public Works Director isworking onhirin�a Parks Maintainer. He added attending a Greater K43P meeting with the Mayor and had a great talk with many other administrators and mayors, Making great strides in development leads, Good networking opportunity. City Attorney Snyder No report City Engineer Griffin No report Page 5 of 6 LAKE EKMOCKTY COUNCIL MINUTES MJOVEMBER 2012 Planning Director Klatt reported holding Design Standards workshop. Hope to get recommendations to planning commission within the next month. Therning meeting kickoff with Damon Farber 8Associatcs at 78M on 11/8. Finance Director Bendel reported benefit renewals are coming up. Premiums went up very little. Minnesota sales tax audit went well. Starting on base rate case analysis. Accounting clerk will be starting November 26. Adjourned open meeting at 8:18 P.M. Adam R. Bell, City Clerk Page 6 of 6 LAKE ELMO CITY COUNCIL Brett Emmons, Mayor Pro Tern CITY OF LAKE ELMO WASHINTONG COUNTY, MINNESOTA STATE OF MINNESOTA Minutes of the Canvassing Board Mee i Held Friday, November 9, 2012 Pursuant to due call and notice thereof, the canvassing meeting of the City Council, City of Lake Elmo. Minnesota was held at 4:00 p.m. at City Hall, 3800 Laverne Avenue North, Lake Ehno, Minnesota. CALL TO ORDER Mayor Johnston called the meeting to order at 4:04 p.m. The following members were present: Council Members Emmons, Smith, and Pearson. OATH OF OFFICE Al] members of the city council took the oath of office as canvassing board members. I, (Name), do solemnly swear to support the Constitution of the United States, the Constitution of the State of Minnesota, and to discharge faithfully, justly, and impartially the duties of the office of the Canvassing Board of the City of Lake Elmo, Minnesota, to the best of my judgment and ability, so help me God. RESULTS CANVASSING City Clerk Adam Bell reviewed the results of the 2012 general election race for Lake Elmo mayor and city council. The results were presented by precinct and showed that Mike Pearson was the winner of the mayoral race and Justin Bloyer and Anne Smith were the winners of the city council race. Council Member Smith moved to adopt Resolution 2012-58, "RESOLUTION CANVASSING THE RESULTS OF THE 2012 GENERAL ELECTION AND DECLARING THE WINNERS." Council Member Emmons seconded the motion. Motion passed 4-0. ADJOURN There being no further business to come before the canvassing board, Council Member Smith moved to adjourn the meeting. Council Member Pearson seconded the motion. Motion passed 4-0. Time of adjournment was 4:07 P.M. Brett Emmons, Mayor Pro Tem ATTEST: Adam Bell. City Clerk MAYOR AND COUNCIL COMMUNICATION DATE: 11/20/2012 CONSENT ITEM #: H(a) MOTION AGENDA ITEM: ROTARY DONATION TO FIRE DEPT. SUBMITTED BY: Chief Greg Malmquist THROUGH: REVIEWED BY: SUMMARY AND ACTION REQUESTED: PRESENTATION — Acknowledge and accept equipment donation from the Lake Elmo Rotary. STAFF REPORT: Rotary contributed $8500 toward the purchase of the following: 1-Ruggedized computer tablet, w/base, remote keyboard, desktop keyboard and warranty for FD Duty Vehicle. 4-Pulse/Oximeters for medical response baseline vitals. These units are placed in our 2 Duty Vehicles as ell as our first out medical response trucks. They allow us to obtain oxygen levels as well as pulse readings in our patients. 1-Ice Machine for Station #1. The primary use of this will be to provide ice, 24/7 at an incident scene for responders and victims. This is critical in the event of a large incident and we need to "Rehab" (rehydrate) responders that are working on the scene. (5700 from the first Fall Festival, earmarked for this, was finally used) Members of Rotary will be present to explain the grant/donation process and accept recognition. Lake Elmo Fire Department will bring the equipment for display. RECOMMENDATION; Staff is recommending that the city council receive the presentation. No fonnal action is being requested of the council. This. CITY ()1,-• NKE FLMO MAYOR AND COUNCIL COMMLTNICATION DATE: November 20, 2012 PRESENTATION ITEM #: H(c) AGENDA ITEM: Trunk Highway 5 Road Safety Audit Process and Scope of Work — Presentation by Adam Josephson, MnDOT East Area Manager SUBMITTED BY: Jack Griffin, City Engineer THROUGH: REVIEWED BY: Dean A. Zuleger, City Administrator SUMMARY AND ACTION REOUESTED: The city council is respectfully requested to receive a presentation fi-om Adam Josephson, MnDOT East Area Manager regarding the Trunk Highway 5 Road Safety Audit Process and Scope of Work. STAFF REPORT: MnDOT, Washington County and city staff have been working collaboratively to identify and mitigate various traffic safety and speed concerns along Trunk Highway 5 and Lake Elmo Avenue in the Downtown District. Recently, MnDOT pursued and secured funding to commission a Road Safety Audit. A Road Safety Audit (RSA) is a formal safety performance examination of an existing or future road or intersection by an independent, multidisciplinary team. It qualitatively estimates and reports on potential road safety issues and identifies opportunities for improvements in safety for all road users. RECOMMENDATION: Staff is recommending that the city council receive the presentation by Adam Josephson, MnDOT East Area Manager. No formal action is being requested of the council. -1-1-1F. (-ATV )1:" KE ELMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION October 2012 Financial Reporting Cathy Bendel, Finance Director Dean Zuleger, City Administrator Dean Zuleger, City Administrator DATE: November 20, 2012 CONSENT ITEM #: MOTION SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, The City Council is asked to accept the October 2012 Financial Reporting Packet. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operations and report the financial (unaudited) statement to the City Council. City guidelines suggest the Council be updated on a regular basis. STAFF REPORT: Attached please find a report for October reflecting the month!y detail supporting the year to date actual results and comparing those results to the 2012 Budget. The most significant variances are highlighted below: Revenues: Building Permit revenue to date has exceeded the full year budget by 39%. As mentioned in previous months, the growth trend has continued. Heating Permit revenue to date has exceeded the full year budget by 91% and it is anticipated that this trend will continue. Plumbing Permit revenue to date has exceeded the full year budget by 125% and it is anticipated that this trend will also continue. Plan review fees continue to be strong with the new housing increased activity and on a YTD basis are 91% above the full year budget. Assessment searches to date continue to surpass budget due to the coordinated effort to ensure all search request fees are received. The average number of searches each week continues to increase due to the increased volume of activity in the housing market. Expenses: All departments are at or well below their 83 of budget to date as all Departments continue to strive to identify and implement any cost saving measures. A few key items to note: Some recurring expense items show zero for January which stands out. This is a result of moving the expense back to December when the expense was incurred for year end. Unemployment Benefits and Workers Compensation are expensed as those benefits are paid out to claimants. A workers compensation premium refund was received in July due to lower salary dollars than estimated as well as in less costly rating classification codes. Although no contract services were budgeted for Administration, expenses were incurred to cover the front desk prior to being fully staffed. The Finance Department also used contracted services to cover the Finance department lack of full-time staff and is over budget in that category as a result. The contractor services were primarily used to prepare for the annual Financial Audit. The Planning Department also uses a part-time contractor to cover the Planning Assistant functions until a full-time staff person was hired. The new Planning Assistant is now on staff full-time and it is anticipated that these services will no longer be needed. The Building Inspection Department contracted with the City of Hugo to provide support until the new Inspector was hired. It is anticipated that these services will only be needed to cover planned absences of the new Building Official going forward. The majority of the annual conferences for updating certifications occur in October and the expenses are reflected in each department. RECOMMENDATION: It is recommended that the City Council receive the October monthly Financial Reporting Packet as part oftonight 's Consent Agenda. Alternately. the City Council does have the authority to remove this item from the Consent Agenda and further discuss and review. ATTACHMENTS: October Financial Reports 1'11t of 1 a1,t`1'1191+� '31t;, {`}_y' ?,1PU,11 )01:4,0'if. 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inti.22 007,75 4510401 1151/1 521 54 0,00 u.t10 2,207.47 2,347,01 0.00 0 00 1.204111 974,77 191 111 925,90 571.21 150 MI 3,860.27 1500 (IMO 652)00 0505 140500 1.225.28 S29.457 000 1;731.43 1,2.19 1100 '1) 1'. 90' At/ RAM 16900 99 9 on 1,781.11 3155.01 (1501 775 55) 7) 679 595 1.271425 992,42 31297 4,731.45 257.14 0717 45 24202.121 1.52957 7s79 192.1/7 20.867.00 Crncrnment 965,182.0U 32,695.72 75,039.99 72,121.09 7.1,587,68 82,165,76 137,8-12.79 95,708.93 78,172.41 58.765.27 78,751.99 78.5,651.63 DEPT 420 PeliL IC S I" 2100 -0111110 1 1'11(01,:rli.01111)1111,10 T(11/11 Planning & Zoning 2150 4 Pr OSeCtIFIOtt .101,rnel, 4-4{1{ Planniot{ & 7{{{{{{{{g 49 2101020 493,000.00 0,110 1100 0.110 9.00 0,130 0.0{1 1)1111 0.110 0,00 0.00 0.00 Go 241,73,420 0.00 244.713.20 1)181 0.00 0110 0.011 99 1151. 72.7274 71 979. 11115)) 72.5371 344,722.20 9.901's 244,723,20 49.64% 09701; ; 50'2.50 i3.117 19; 329,5- ,14340m ;1.95103; 0507,031 (1(4,933.00) 035,496.371 4,40.4(1,0111 1248,266.801 5 I .1)11(1,110 11,1111 1)1111 ,r1.563,1)0 1001 4,1111,n,) K.6351111_ 4,25000 ,4,100 00 5.01) 4,254,250 00 390 1) ,5520{{{{{7{{ 1 12.44 00{ 51,0110.00 0.00 0.011 8,565.00 0.00 4.315,00 8,677.110 4,250.00 4,250.00 4,250.00 4,250,00 38.552.00 75.59"; 112,448.001 7.220 - Fife 1- r 010.114, 04,3134311) 40 i 103, 5.452 1," 52140 6,1 1'1 5al3l0, , 115/0) 0,1 003011 00003,03 8.215.92 111211 2 (2,21trit910,09, it1,01601, 1212 80 0111 1.,• 00e,..66 E1C , \ (12100 ia0aort0 7,114 all I 1„ai .133.30 472_ tf, kle,l0.alc12,90106,tions 2.59.2,00 {15,2,1 186,47 1,41„,,,2 116,011, 12,,ntal 1,120,200,,, 14,222,00 2.07.2 '56 1,142 95 1.142 9" i t11111ttlitt Well/ tietterag 0.09 it 111) °Alit 1010 33 orl,t, 4 14010111110 10,4'13.11a ia, I at aa 0.11a 0 NI Ofa10 St0010, 1.000 im 0 00 0 ila 000 rtirucd 1-,,00, 0 00 0110 a Oa 0,00 FA IS Supplie, 1.2,91 00 000 000 i 33 50 Fit,: l', cicoti,,,, 2,000.00 0.011 000 0 00 Fuel, flit & Floitt 10.9.0000 ii 00 1,0, 0,,, 140014 Small '1,,,215 & 6,00i, ,15110, tot 51.41 19.4# PhynialE 9.2514011 0.1111 0.40, 222 94 t 61001026e 5.410000 0 fill 4106,5 247.44 12,610, 1,5500 00 '100 a 00 0.00 51111.4.62 601,611 000 (1301 000 V0l)11,210,0.0,92 142110,00 0111i 0301 0 ila U. i1.0.111a 1101ity )2.500 ,10 0.110 t. 130,77 137'7 74 Re04s0 1,000,00 4",(0,, 421,9 47 68 12170,01 Main, Fift1,0, 11,000,60 49 98 617 61 112s 3.4 800,01 511001 12,,,,ip 25,000 t1P OM # 1134,00 J.,00a tt 1 t '111{11111, tt„ttn,t1Ift 11„011 itti0115ii fll 7,, 2 li,,,A211,10,0,, 1.2110 Ila 3,91) aa,fla I 23, 44 Dot, S. 501..4100ns 2,00100 216 00 1., i I no ,101.1 I 14,01,5 1.000 on +) WI 0101 0.110 C301,11 1•1.,05. 0. 1 raintne 25,1,00 00 000 15",14.00 2.424,00 10101 tire 388.301100 18,247.34 25.686.45 27,312.15 22511- Eire Firc 5400 Aid 10101 12irf, Rend 2400 . 6011,1104 101000100 f S01, 0-. 0FR,- r 1,,5111,600010 ',90111200009 11(01111-11o16111115,0a111e 1,0400,10)0,001 13,01011' kt ttfkt, C0114101111111to Office. 5,0,plio. 0001,51 15,06, 1"110010000.0 S116.60401,014, 1,01,e0101 c.,002Lt Scrviu, Plan 11,2v1fIl C100g, 1 elephonc 12111,91g0, 10201ancr 1200,01,21,01,1 [quip 1,11,9,11,1062,05 120, „9, 811151 Cofferenco. & 1. °MI 111011,110,,, Impect100, 25E10 2 Untergroc,, 0 00000100011in00 1entf1ciSt,t,ice5 'rola/ Frocrgericy ttnniolautt2,0,1 2700 Animal CA,00 01 Printed Founs Consfact Sem 411 1029211,111,002 1'1001 .4010101 Control 40411111.m 0201 40.1100.00 440(4 1,11410 4,4119.01, 5."7 1 00 00 2.1,0010 301),(1(1 2t10,04) 101011100 (100 13011311a 43.(10 .1(10.t111 ala,(111 0110(10 730 01f 01111111 210100 140.101 30000 95,541.811 2,46562 231,11 20,,„51 03131 1,27579 01 1 2,21111,1 1111 tJ.110 000 0 an 0011 13101 0,911 0101 0,101 11.103 43Tia 01111 0,133 7,458,79 6.006.101 624.22 6,000,00 634.22 100.06 ",500.00 11,0.00 7,700,00 (Lan 0011 17.11.1 11,101 11.110 2.427.69 -2.602 12 or, 50 429 21 184.21 1.14242 a all 11101 Oa a') fla 1) Oa 1.05242 941 .4 =0.01 ''04:76 0.00 0,1111 .0100 4"0ta3 244.52 2210 33 2126,2 4"."4, 0110 000 495 52 26,545.43 0,4'f.110 3,430 10 3,137 00 004 4093, 5.4 25,56 .5.0,226,0 351,,, 21 53 561',, 0000310 7.224 .32 9,029 19 9,7262'4 03130 '30 n''00,,5.4 003490 t 333010 03 134.7..1.5) 1.2,2510 61514 all 51 011,73 914 ON 991 911 9:4901 if:6656,1 481,.4,2 534 19 555 46 510303 554 4,4 4.115,8 45,22 2,9 5,, 9.85; 112120 111 2 1.21.1. 21,1411 214 02 204 94 214,09 1,8594 1,5,15,2 4221, 21, Li 42 97 1.1420 1,142 97 1,i,3' al 1.1421' i „ i 42 a7 Il,101 0,1 0 005., t €,000.01 r 0,00 0 of1 111 0.00 10111 4HW 1101) 00033 000 11101 101a 11303,1 ,4 k i104,t 001) 0011 03 350a, 52.11" r, (7.15664) It c11111.1010x1: LA,61110 1011 ',A ,14,A6001,040 0401 '14 23 14,20' a Oa 0101, 311040 Sell 50,20,'. t 147_210 000 0,00 (00, a aa 11,110 a 111) 0 Oa a 01133 ti ag a 101 000 0.101 50331 2,011.15 000 2.111 66 -25,),4,fg,, 13)1 lir, 1100 4100 1100 000 01 2 08 130401 1.14740 32.13". 41.986.02, 301.32 1,410) 33, € , 10002 1,,I4.1 10 1.,80,4g 1.7,22.,,1 10,466,11 f1,01130 '133,031 .00 aa 2.795.1. 0.101 1,010 17 7.47ti In 1,77- 00 I *:.443 20 10X.,10",, 0305,',0, 111111 5;45'0 68027 2,99445 000 2.26" 60 7.452.6" 00 30":, 11577-,1-,, 24.2.62 2214 ',I 54,523 461„10 232.24 43692 2.943519 / 2_056,51, I 47 2,5 000 2..9.1600 Pttt t j 2.201 71 2,1602' 12..456.50 16,063 301 11 ali 4100 a 11a 14.110 14.1111 111(1) 11301 0.1102., i 1301.001 a aa N.23000 11)111 0 Oa a 110 itDtt 6.231,310 •i,.t,f,ttto t 7,0,i3 all 322_15 441.149 ,,,110,102 523,91 3,00 75 4952" 6.272 66 3.1.192. 10,72, ;81 -15,69 47 69 .1-205 .1760 13.11a 1t0p,0 129 12 42 91"," €33a0.!0 4 46,10 639 261 146 27 ""1 (1 331 110 "10 ,2 5.006 1' -16.2.11, 65212.29, 2.051, 51, "49,12 254 85 19,321221 06,0 1,021 12 1,11,0003 14202'33_, 00100 03 112.21 0,00 0.00 0181 0.00 0.00 2,819 22 24.7.0',, 15.351 58, 2 66 367,46 100, 115 911 80 ',..$ 197.22 1,01062 00 '2 1" 1160,27. 0110 ,,0,t,0 33 00 0.00 0.00 ,,,,, 00 2,924 "" 95605:, 14'5 2.2i 0,10 0,00 29,200 11 Oa 01)0 (10) 261 no 2, .10r., 1714(110, 28.'71 1,416,00 ,2.138,95, 414.91 2,000,20 1,1,01.,ai 8,1)30,0a 12 15" , t 16,961 51? Ch. icirnb for VI' required irm,1100 23,013.51 32,470.24 22,251.97 45,667.84 36,730,91 35.049,36 292,975.30 75.45'4 (95,324.70) 11 On if t.,11 1011 ,I6121111 it,00 0.00 0.00 0.00 7,63.1.00 0.00 ,4134,40 204170 ;26.71 .229.25 4411 6201 33.41 652.10 (+82.10 1(1111 a Oa 01111 0401 F) 9011 0011 01/0 610tal 1.002 511 15011 0.00 11A91 1111 0011 0.011 17 62 17,91 0.00 11.1 4! 11 01) 0.01) 1408 0.00 0,00 11.00 0,00 01100 55. 21 0,1 4)111 11.0if 6,500.69 7,1045,21 0 00 1200 27.323 50 3001)5,51, 014.5111 0.00 0410 27,323,512 39,955,50 99.89Th (44.50) 4.534 41 6,474,19 4.001 a 4,3004g .1,3110 40 4307,00 0,14440 11,2,2956,1 876111.. (2.529.29, .229,74 -0,301,), .1;032 164.78 111420, 1,,4 .11 145.46 2,986 2g 137 7,2"., 11.4225'2i 221,94 411112 17013 r 4.'74 221 5,1 579.99 265,39 1..2413g 05. t 0',., 4550.62, 63 92. 96,92 65.70 64 21 1,4 21 122561 54 99 751.0" (130331 <,03, )0 (.07,10 t,S1, ta 697,10 1,57 10 687,10 1,9, 10 /„3,5769. 11 1,,v,, 0.127.221 a Oa f4.011 a aa 1144 111/0 0101 a all a Oa a 11100, it,t1e, ((1a a Ifl 11,00 (41'3700 i LOCI 0 ()1 01111 1,212523 9 1,20, 089 7.5, Rc10161 check t115r1 for 201 1 Viork Comp 10ellt 0 1,0 0.09 I) Oa 114.00 I1301 11)0.77 1,1,69.15 1.1111 ,12 4181475,, 901.42 0 00 44,0, 0.00 71 00 000 000 000 0.101 0.101/, (200 1)10 61,7.50 000 1,1,14.31) 1,7117.50 1.012 50 0,00 7547 87 9031 g 7 "al 0 a0. / if,s,61', t11111 0110 0.104 0013 0.011 000 '.011 1101) a 00'.. 0289 (1110 a 111.1 1) (1a 11 11", 4,31-14.51, 11,914 01117 ,4."1 4-4.00 3,444.5a 000 0 00 a (11-1 WOO 76 i,16 0011 11a1 7,711306 00)00,1.0 704),1316 13' 70 I 7,0, 17 77 17.77 17,55 15 55 217.1.8 459.45. (4111" 59,49 0.00 0.00 001, 000 651 02 ,3410 f) 00 651,02 651 1121„ 551,112 0301 000 255410 1411/ a aa 0 Oa 000 255.00 2 1.99",, 15452111, 000 0,00 000 4-4,,,,,, 0110 WO 0011 571 76 7652151158.24, 000 04114 0,00 00) 1} 011 01111 (0330 all 01 126,11024 13,40 11,40i 040 4) ()a 0210 000 0.00 0,00 90,01; 45,00'. , , if OM 0 Ott a Hil 11.00 000 0,00 1100 917,93 996.2.2 71 1.5,2",. 856 22 0,00 0 00 0 Di) 1},1)41 OHO 11111 111111 11110 141103, t 300010 6,512.19 8,592,92 7,673.45 7,389.89 19.471.76 11,283,23 14,278,99 96.309.12 1102.8013 768,12 •1,111/ 11.00 6,99 5,560_00 ttitIt 11,011 4 Ill 1.00 0,1411 105 24"; 193 22 0.00 0.00 0.00 5,560.11 0.00 0,1111 0.00 0.1.10 0,00 6.194.2.1 103.24% 194.2.2 0,110 1)11(1 1-1.1111 a 11a 0,110 0,011 110 2E00 Of to 100 01111 0,011 XII 11 0 00 008 0,00 001 0011 a 1/0 11.1/0 000 11.110 00033 t 0101110 2301 03 0_111.1 a all 1.07 1.1,4 1,152,1. 16211.1110, 0 nil 01111 a ail 1131a a 10r3 1 p111.10/1 Total 0111,14r 04 701y 1,081,541.00 0.00 0,00 6011 0,401 26(40135 32,247.14 42,971.36 811.11 0,012 0,00 260.81 0.110 0.00 1,071.94 13,92% 16.628.064 31057.62- 42,287.54 —51,45279 .33,801.86 ,314.383,63 52,264,14 90,893,85 719,791.28 60,55% (361,749.72) 111111,114 SI LIR KS 3100 - Pekes St ode. 1 1 'Rabe, 15 se:en:200 IlweIRTO , Thee, 4" 9.1117,11 1-1.291 .3 Illareeen sad 2. 47 P F Safari, 1 2.57? 1,11 0 Ile "WI If j10 E, illi II PO e Be o oil 111e t ("nun ibuti,ser 1,4,[1,T01, 51313 32 3 ,I2 9e12115 e97229 1.1172 25 9cat1 101921 rit--\,, 0111111,4111,11,4 ,i,,t44,,, 125.114 55392 5/,1347 557 re', 511salls 5182 et, 5119,er \ k....4-1,,. e I ,,,,t,ibut.,,,,- 14152 1,0 91,) 511 13,213 I SI 53 1 se an 500,441 1 12_41 131/ 4.1 lleale, lame 111,113110E' ,',(,"4 WI 1.7 -12 4 1 2,5,1e11, .5.5,e) le ananealt/ 5.5,e, In ::asee 11, 2,Sres in I_ 51,114441,,,,t14111 I -Wisner it ne e ue law 0 in 0 0(4 if 41{4 if 1141 it 00 SS eckosl'enipensaliert 12,31.3r st 4,99,,, no tree 11049 44€94) {150 i4,044 41.7113121 Office Soppew 5,100, ,5,10 111 44 5 4,12 4) 017 fl MI 44,94) €14,0 Sitor 043t14i:12, 1,4411€1 4414 it olt) 51 5,1 II( ..,111 1.”11,11 0 14±) 1-15 1,0 41440 EqUip(11011 alarm &NW 4,0 0,910 ;2 r,” 4,1 ,,:',' It SO 0,410 ta 00 0 oe litlikleara Reese Swells:, 1,94,0,,ca 9 en 9 en then orle e ilo tole 41,0, Sin:44I awn and lalitre Equtp arieerle ors, 1-111.55 42 tal e5 In elr -le (1 0.1 0 on t41%Inceli0g 5,,,, ion lentos, f1,4?El 15,00 .1135 50 517 51_1 /Tell 1 .192,0,1 1, Fos) ennead Sos ices ewe tie 1, 11,, 115515 e,,55 105.35 342,15 26970 2523o Itch:phone Ra)00.011 4116 55 4441.10 hti 1:12 531 fle 07,115 213 71 1.501 ste landie sown laIrt larte 111111 OW 9,410 11041 0149 Nlil44at°3- 103440 414444 {4.43t4 i41}0 44,4144 0,09 t1f144 0 fit) in, of .11147C 14.510 let 0,t10 14440 ()MI 411114 t!ott 20.276.:“ e nil Incise -is I 'IlliC, 2 1.111W01 ere, 5.2.9,1 f,9 3.033 el 22111131, 361 '2 5 Ig 27 43R 7,1 fireitle :WOO ic, 2112,52 11111.12 21,SOR 5,12,1r3 :Ins& S 207,n2 2e7112 lacesir 0taint allsle Tr male WM .10, j)1 160 6,, 1,1469 ,tf.fl IN 32 t RR 911311 10"noir Msint IR( 11 ram, 591,,10e irot} Oro, lion free 0 tie 110111,14 Ilc Slla }Repair 131,1tle tepee ,r,sol, no irtc, nalo 11 et, 510,5 taw 1) tei 9011 t N1414,4111, 1,6,5.4114 ,-,`,2xr, 15',, , !,:7 ,-•,:. 0.511 171,17 31.1.11,4 95 I 2 la liscellaccelle 1,0144 OH 144S,,4 51 16 t ( ,0 "1 1 00 11044 ti 1111 re. le Dues 4:: Inibcoiplions 1110110 Orli, 61)4141 1010 4,,rni HMO 11011 ()On Confaccw,.. & Training, 1.119,1 en tl ite 0E111 144141 0110 11)113 11 ()II 1100 clew up Days 7,590414» 01)(4 0 MI 44 On tif!ti 41.4344 (4.fl44 5,456,4,1 'total Putilie Works 2 7,249.00 22,911).17 19.184.76 17,149.52 17,93880 21.991484 55.837,56 21,1117,31 3120 - Streets Fuel. Mil 11 ll,,,1' Equipment l'arte Sti eet 812iiiiemuce Wei lulu Sign Repir iilmeriate 14e413i45 Equiplocni 1 Mal Sitteig 3125 3 tee 8,, Slum Remmal LamEcaping 812E181 Saint -Seth Connect Stoics, Reruns Maio Equilseese Twat Sit eet, 3190 Slreet Lightner, Seco lichting Tolol Street 2,1811111iu 32110 - Recycling [isocline, Supplies Nee delta liscellaceee 9o101 Recycling 32511 Tree Prole am Sos ice Total Tree Petuitium mid Elaine 94 arks 29.umi 0i1 431111 1.022.-43 41 25 "woo te I ,_53 lee 112 11,04 1W10111, 152 411 1_1NE, 0011 ,f)1}41410 0.011 g1„4)1} 04111 13,5144100 (4 1)11 94.014 E11411 041410.440 0.01 11440 0.044 72,000,00 169.93 223E2.21 91.22 1.1.500,(10 24.500011 T.51,13110 1.111 13,011(31111 n,44t) (LIN (1.410 0.141 0.00 530441 222 89 577%3 0 qii 31500 11 00 6,118.9,1 040 7,45 20,257 ,24 41141 0041 (1(1 41,1,1 44 IV, &TO a 3 991,04 431.1re 21,127.71 991,04 438,45 1,2112.,511 11.041 ((4 '4 11,00 1,212.14 1,03e el oral 0,1111 tel 82216 OD 0.1111 3,276.10 1,918.97 34,411 162153,:in no n 16,521,77 000 14,40 44,00 121.414. 121.09 1.7nN.t 14 111 pa (11 0,410 135.00 q,414 2,390.12 Clam 0 01) -1,432 511 4171 4,034.06 14 IN 1.1 ,4110 551379 114).444, :`5+1} 41.1111 ti Oil 73135,1 29 t 35 36 o 011 1,11, 63 2701111 122 IsR, leis 17 eau, tree anta2 202_52 1,1777 51 RS 124,115 e3,9,1 32,24 pane erre true 23,964,96 .4„4'4'3 144 525 ler 212 5-1/ 9.110 1,111.01) 5352e) 5,590.17 tt ft 4)0 0 Oil 0,041 41114 72' 71 R83 ne, 1.16 s&en.1,/ 14,014 0,40 4) Ott 4) ,143 i# (IF) 55+, en Tee lei lave 17_31 es 111 {1.0e I} On 114114 4400 16„137,53 tiem 4 49 1.676,04 th) 91,6,?6 0,0+1 2.597.44 1,3.13 (1104 4041 1(41.1 0,00 100.76 1,351611s 253.54 "44, 612 NO 4.41 11 2,5450„4” 414144 41,00 I) 00 .20 90 1),140 if (JO 43 00 242351.7.1 1.664.6.5 4:12.ce rele,5 01111 35751111 1112,75 6,713,59 040 IU14) (}0 766,43 766.43 1±11,1.,N."1 40 424,1144 .'1 1211 54 ,12,144.414) IN 11 '',,,:_..1r4,... ST44,,e155 4r7 49.4, 1.:701 ', 1,. woe: es es9„ relln re', 2na401 ;a sl oec,, k4.64111.4,, Soo 0 tho„ 0.0E1 7,44,47_1,-0 5s 219'4 '4 4", Refired checl, rec`,1 fer 2,111 11 at 1, testae audit 1,4.144. 15 20,Ts to „ 515.55 1,5e, .€0 44010., , 4,t4.06111 f41714 I) i341!,, 4' IMO 044 610,06 44 (14)4'4. 42.351.414 r..415 Re -13115,s11 4-151 le, 72 111'3 ,1,14,111/4, Annual Safce 1'4:lining uu69. Pi 07 1 1,, , i ,piii,iiiii um410u 2279 iimu, e...ere ler 10 he , Wen In W. 3 3 1> naill ilalinr i inik OM its271,..15 13,33149e Resse Ts liTrataer, -19.245e i I 414 1,37,T38 ns 5211, i 1520,51 2.521 ST eseso,, 1170 Ile 131.155-1111 les I ,Se9r, 1 -TesTrso rel,., inclede& any Landscaping Ineject te be iein41, iv, Cly 1.744 0) I 5.07% i . ,.:.;7, iql $ 1,345 02 140_305r , T,,,, WO t,3503, t 32n.11.5t 444at€0 56,671. f 1,5 OM 0,00 ii,nird, r1,111111.14e 5,429.411 23.06111, /5,1110.e4n 240,677.18 8.9.79% 146,571,024 111,704 00 se,eese 1.532,33 20.45111, e,535,40 .5274"; 1440 41114' 523131,5 43,031. e115,1 31,198.74 43.33Ei, 110 !iy, .4,740_57 -1.1A2. 50 i4m9,10 44.901.31 11.111", 52 11611, se, [4)'%. 1.14 7132 55.43% 111.245 n11 ,s,ne9,621 15,e/t0(4l) 030)0 tell 17.554 310 Concerts 01111ocpair: 3 leamirws 151.514,95n (40,801.21 / [33.25, 43 1.118_10 (36,098,69( I1I40.14 1, 41140 2,, 17,5.77 .3044,4 1 2,1112 26 2467,02 2.003.40 7,414444 .0900I 11,,,k12.47 ea507 .551 0.1)0 2,085.44 2.200.10 2.175.77 2,044.43 2.017.26 2,1167.02 2,082.40 2,138.68 1,090,81 17,902,47 73317% 10,597,531 11) 0.4 Ks 13 Ott 13,ol4 0,110 513191,4111 5210.011 0.00 411)0 11111 11.410 11.00 0,00 201 1,, 1100 (IWO 26E10 0,1111 5.136.3 (WO 011I} 2.5001)0 law 2.500.00 2,14642 0,041 (1 Oft rtfli I 0 Ott 0,0,1 SIAM ,41,1. 72 7,54)4101i (4,INi 360.72 7.500301 0.00 E4,1g1 41,041 (IMO 0,00 11.110 114111 0,611 (300 2.4117 52 11.01,2.101 t, »»» 41oten. 44 01),00) 59 523,, 3,031,72 Include pelt ler 21111 or S2,50., 12,776.24 1223.76) 512.59 1,350.00 6.181 04 j 2,1),), 4,125,53 1074 471 812.50 487.50 525,00 1,550.00 0210 /19.78 960.75 0,00 4,125.53 82.51% 1874.4% 462,749.0U 23,080,1E1 44;121.22 21,208,76 29,856.43 46,604.56 61,113.41) 37808,52 31,727.39 22,135,36 32,922.56 351,581.52 72.83% (131,167,481 r 451 -11r1:11 1441114:14. 5200 11111ks & R,crvalion 1 5,11111, rl 111-16,1.6"0,1011,,a1,,, 113'.4Con4ribulion, 4le,fi3.4343t,t1tWhItlittql5 11,11111 Mcall 11Citiplit”11CtIt t'ompeamoion '6 Matcrials 4_ hop,* Fatlipmrut Pan 13eil,4I04' Rrp.r, surytw, tam1,-capinkl MAtei Sm:111 t mut Fricyliom Ntilt":1g, itt.StitattiC 1 120pa0 4lu,l1:31tIg, Repait'' \)aim 1".!( ) I Bide Rermir Moint I:quip 13001110g, 616,,x1130,05 Te0:11 Park, & Rccreolion 43)433 ,tit,33 I oti e,-4:1 13-M, 2,€460* Or. (11tFt 7,322t,tAt {4)0 tit) gittl titt 2.5011110 01334i 1.00000 530 On Wit Olt 5.1)170.4tEl 9ciM 2,50000 74!.!),00 1.000 r.MY100o 4,31)0.001 750,0o 1,,,,,,Itti 5t,5 I ,,„, 5.11 7.1S 5,,41AI 7 ,r,s.mr ,,,,,3t1,3 I 545'},11 4.'4'15 -4, .1.)44' 5, titt,tt 6,1 53.,11,t5 I 24,1,531 r'f0 ,),,i,im -,,,,, n.: o ou At'', M.. ,Z.tr..;:13, 4..3.,486, ',.,475.312 "s,'M 2.434+2 M 1.2')5 of, ?1.,74,20 M tt-I't t`t,!CttOtit; st, ),t PM 12 .1144.M1 4'1, 4) Irf,' 51 545.41 •C?1 54 .150.4q4 m 5^ -1,,, g4 -1,411.22 (.1 s2''.. .3.04:i MO 275 "M 127,Itr) WM., 3,M(10 h10.45 ::::.,007 ,1114,71 4*' '4 325 q:' (,* 1V.. t1„1).1.17 r,.1 5,1 10.2t, 7, 45 ,,-,, Of* I 3utt7ti3 I 42,78 133 „M I 2/,to 101.111 -6 IM., Lo,..: 3, tov,VM. ,517 6.11 1 i-M1 IN 43"70 47 ”Mfs)".." qml.,-,' 147.1t41 474 41.7 tr,i tri qs'43447 4") 1' ,37t1=t-,7 10.8.e.f 1 t4*110".. 0.1.19944) ti t)(F tIttlii WO it MI 0 Mt Otlitt ft Mi 0 itti Ittlift [100 11.01) 110'. f ttiltJ 1,[14ttlt 41 tItF 100 0,041 0 Ott (I tItt (+0' NI, 0 tit) Ottlt4 31 (10 2.520.47 41 5tr.. , .,..tint.M.11 Raiirld 411ec1, IN',I II, 2011 t1o1 k Comp audit 0,00 0 (11} OJAI Hint IS Ott ,) Ott tl 00 24.07 0.44 tItg Ft) S7 4, Itti 5g.4 4t£41 0,011 i4,t1{} 4,..!, 1 lit0,34 Pi 1M .,1,02 iMM lulu omk) I4402 to:M,M 44t4A2 4)))) tUttt 1944 1(' 5m, )4 140,54 121 ,, MR.k....! 1‘34.1:' tk 00 .:',.:".-52,-m` q0,11",, 0-1, 21,1 °mil OHO iLitit tItItif ti int ALIN 0,1t4) 041ti ti Ittl (kt(q) 0,,1)) Ittitirtt t titlft (tilt RAO tt HO OW 11(4) I -I -I :'.' 4 110 it011 2309,4, ..15.7:it,4 1101I 1451.57 '45 1/5''',.. t I,P.: .111 41,09 qmi! 03134 0 M4 24 3 4 4") ts NI 401 l'ttt t$ nip (ith) #,24,17 34,401', 01'5 g...:i it 00 I 13_,,it 1 ElM.; Mi ,.., M1,14.9 :;ti t..9 pr,",„,.g N't, hti Y831, itt,,,, tlit ,i41-31K 4'4.01" t, 407t41 it tit t it Ott E? 00 IF On ti Cif 1 Ittittt 1)00 (.11,1 0110 ti 1#0 ft DO (I iiirt, t 4110.001 Itttit 0 tilt i) 410 i' t )1€ it Olt 3341t; in) it tit) (1 WI 11()11 It 00 1t3it.4 tfl 0,250„ ‘ 1.6 0, OM ti tttl qtttit. I 1 969414'tt tt4l4.7t1 4t3-4,t13 57N_ 12 743,94 741 Is. 30.;.'3M} jf,t, 7.4 tOSI,,P.i t4.1 IN'':-, 0,441.,24 2117 ttt tt. 4t17.8,t, t441741, 2117 R,' 240K'.. zir g) 20, ',.:2 244 45 0.1314 21 444 1.”0" ot 76 ti.,". 090.49) I'M} ',..,4) 16, 01 9 ilq tt ill) MP', 1100 r:Ntri FlAtt) ,.4" 325 ,5 44.48''.... 4374 ,m'M 411M iM)f3 3 4)) '6,1 1 :KM .1,1 4 M?,15 4'1 14 44523 I Ir544) iltM ,,'5f, 7? !'t I .o" , .,7,41.:`,.40 t),iin "Of! 1M444 0 tio (11M ;'2 vx )qlfi 0,014 4t 011 Ot+tht 22 '-1t4 1,15". tl.4177,g)2.1 IMto 4, 14 4).24 h) 2'/ m‘t's -1,:, tr ou 1,14 I 4(1 104, 1 I.; ,14 4') 1...,98Yr 5,;.'21:..41) 1 If, l'e-tt 7.14,(41 I) Olt 0 Itil 0,1111 0,00 I4t04) 13 Olt Ii,00 11,014 tt!". :'..'2 Pi f16 439.52 'tUttrt, fr*31.4:31 183,10.1.00 10,524..741 9,723.89 8.550.56 9,597.51 16,908,77 18,350.02 14,664.97 16.658.94 11,953,29 9,227,30 126,159.83 621.90% (56,943,17) 1117116 460 - 111 13,411,00 OMO oM) 4)4))) 4 11.4 I !Jill) 141 '1 493 - 0111 EIN.‘NC'INC1 175.1101100 3 11t it 43t tt Et Oit) Cat Ti 11- 11, :11.1, DEPTS -2,900,986,0'0 92,640.75 162,238.24 144,849.77 146.099,26 187,966.63 269,489.20 02,074,10 449,94237 148,1184,16_ ,,211,798,70 „„„1,98.3,18,1.26„, 68.36% 1973,767.74) MAYOR AND COUNCIL COMMUNICATION DATE: 11/20r2012 CONSENT ITEM #: 3 MOTION Consent Agenda AGENDA ITEM: Year to Date Permit Report SUBMITTED BY: Rick Chase, Building Official THROUGH: Rick Chase, Building Official REVIEWED BY: Cathy Bendel, Finance Director SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to accept the monthly permit report. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. STAFF REPORT: Below are some key statistics for Jan 1- October 31: New homes Total valuation Avg home value 2012 27 $12,346.112 $457,263 2011 19 $ 8,499,300 $447,331 3 New home permits were generated in October, 1 permit is issued and to date is still waiting for pick-up. TI IE CITY OF LAKE ELMO MAYOR AND COUNCIL COMMUNICATION DATE: 11/20/2012 CONSENT ITEM #: 4 MOTION Consent Agenda AGENDA ITEM: Approve Disbursements in the Amount of $383,228.04 SUBMITTED BY: Cathy Bendel. Finance Director REVIEWED BY: Dean Zuleger, City Administrator SUMMARY AND ACTION REOUESTED: As part of its Consent Agenda, the City Council is asked to approve disbursements in the amount of $383,228.04. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and responsibility to conduct normal business operation. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. Claim # Amount Description ACH $ 10,497.73 Payroll Taxes to IRS & MN Revenue 11/15/2012 ACH $ 5,023.52 Payroll Retirement to PERA 11/15/12 DD4257 — DD4297 31,540.76 Payroll Dated 11/15/12 (Direct Deposit) 39168-39172 $ 7.678.00 Payroll Dated 11/15/2012 (Payroll Paper Checks) 39173-39277 $ 328,248.03 Accounts Payable 11/20/12 1607-1610 $ 240.00 Library Card Reimbursement 11/20/12 TOTAL 5 383,228.04 STAFF REPORT: City staff has complied and reviewed the attached set of claims. All appears to be in order and consistent with City budgetary and fiscal policies and Council direction. RECOMMENDATION: It is recommended that the City Council approve as part of the Consent Agenda proposed disbursements in the amount of $383,228.04. Alternatively, the City Council does have the authority to remove this item from the Consent Agenda or a particular claim from this item and further discuss and deliberate prior to taking action. If done so, the appropriate action of the Council following such discussion would be: "Move to approve the November 20, 2012, Disbursements as Presented [and modified' herein." ATTACHMENTS: 1. Accounts Payable Dated 11/20/2012 SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda): Questions from Council to Staff ............................................. Mayor Facilitates Call for Motion .................. ...... ...... ................................ Mayor & City Council Discussion .................................... ............................. Mayor & City Council Action on Motion.. ..... . ..... . ......... ....... ......... .............. ..... .......... Mayor Facilitates Accounts Payable To Be Paid Proof List jOall 7 Printed: 11115/2(112 - 3:38 PM Batch: 007-11-2012 Invoice # luv Date Amount Quantity Pmt Date Description Reference Task- Type l'O # Close POLine # MOM A(T,ItA RI) Ace Ilardware , Inc 12618(1 08114/2012 14.37 0.00 11120/2012 13ulhs No 00(10 101-450-5200-44010 Repairs/Main310g 126181) Total: 14,37 ACEI IARD Total: 14.37 AMITGAL, American Legal Publishing Corp 89607 10/3 1/2012 203,00 0.00 11/20/2012 2012 S-6 Folio Supplement No 0000 101-410-1370-43510 Legal Publishing 89607 Total: 203,00 AMLEGAL Total: 203.00 AMPI,AN American Planning Association 259973-1285 12/01/2012 101-410-1910-44330 Does & Subscriptions 259973-1285 Total: AMPEAN Total: 66.00 0.00 11120/2012 APA Annual Membership - N, Johnson No ONO 66.00 66.00 AN 1 MA1,1-I Li Animal Iltunane Society 983 11/13/2012 247.08 0.00 11/20/2012 Animal Impound fees No 0000 101-420-2700-43150 Contract Services 983 Total: 247.08 ANIMAL' IU Total: 247.08 ARAM Aramark., Inc. 629-761(1523 10/29/2012 156.02 0.00 11/20/2012 Fire hall - Floor mats No 0000 101-420-2220-44010 Repairs/Maint 131dg 629-761(1523 Total: 156.02 629-7610524 10129/2012 38,22 0.00 11/20/2012 City Hall - Floor Mats No 0000 101-410-1940-44040 Repairs/Maint Contractual Eqpt 629-7610524 Total: 38.22 AP - To 13e Paid Proof` List (11/15/1 2 - 3:38 PM) Page 1 Invoice lily Dale Amount Quantity Pint Date description Reference Task Type PO # Close l'OLine # 609-7610525 10/29/7012 154,25 0.00 11120/2(112 Fire Hall - Floor Mats No 0000 101-420-2220-4'I010 Repairs/Main! Bldg 679-7610575 Total: 154.25 679-7613516 11/01/2012 23.78 0.00 11/2012012 Uniforms No 0000 101-430-3100-44170 Uniforms 629-7613516 Total: 23,78 629-7618324 11/08/2012 23.78 0,00 I 1/20/2017 1 iniforms No 0000 101-430-3100-44170 Unilimps 629-7618324 Total: 23.78 ARAM Total: 396.05 ASPENMI Aspen Mills. Inc. 127269 & 127270 10/30/2012 44.23 0.00 11/20/20 I 2 Pants - E. Cornell No 0000 101-420-2220-44170 Uniforms 127269 & 127270 10130/2012 39,95 0.00 I I /20/2012 Pants - M. Cornell No 0000 101-420-2220-44170 lfnilorms 127269 & 127270 Total: 84.18 ASPENM1 Total: 84,18 Cl CONICAST 10/27/2012 10127/2012 101-420-2220-44300 Miscellaneous 1017712012 11'otal: COMCAST Total: CONLEYMO Conley Morgan cable Operator 1110712012 101-410-1450-43620 Cable Operations Cable Operator Total: CONLEY MO Total: CTYOAK1)A City of Oakdale 10000460-01 I 0/31/2012 601-494-9400-43820 Water Utility 10000460-01 Total: CT VOAKDA Total: 7,90 0,00 11/20/2012 Monthly Service No 0000 7,9(1 7.90 55,00 0.00 11/20/2012 Cable 55.0(1 55.00 s 6,091,22 0,00 I 1/20/2012 Writer Service 194 6.1)91,22 6,091.22 /7 CI)1ROSEV City of Roseville 216647 1 I/01/2012 1.652.08 0,00 11/20/2012 Monthly IT Services November 2012 101-410-1450-43180 In fonnation Technology/Web 216647 Total: 1,652.08 No (1000 No (1000 No 0000 Al' - Ile Paid Proof List (11/)5/12 - 3:38 PM) Page 2 Invoice Ai Inv Date Amount Quantity Pint Date description Reference Task C INROSEN 1 Mak 1,657,08 Type PO # t_ lose POLine # DPCINDUS DPC Industries. Inc, 82702057-12 10/17/2012 446,82 0.00 11/20/2012 Flouride - No 0000 601-494-9400-42160 Chemicals 82702057-12 Total: 446,82 82702084-12 1011712012 104.78 0,00 11/20/2012 Chlorine No 0000 60 I -494-9400-12160 Chemicals 827(12084-12 Total; 104.78 DPCINDlIS Total: 551,60 LI-131310R Bjorkman Barb 11/15/2012 11/15/2012 80,00 0.00 11/20/2012 Election Judge Pay No 0000 101-410-1410-13150 Contract Services 11/15/2012 Total: 80.00 LI-131310R Total: 80.00 4-..1-1-11-101,M Holm Barb 11/15/2012 11/15(2012 80,00 0.00 11/20/2012 Election Judge Pay No 0000 11)1-410-1410-43150 Contract Services 11/15/2012 Tolal: 80,00 EJ-LITIOLNI Total: 80,00 F.1-13SCHU Schumacher Bob 11/15/2012 11/15/2012 92.50 0.00 11/20/2012 Election Judge Pay, No 0000 101-410-1410-43150 Contract Services 11115/2012 Total: 92.50 El-BSC:HU Total: 92,50 E.1-11URESI3urress Michael 11/15/2012 11/15/2012 80.00 0.00 11/20/2012 Election Judge Pay No 0000 101-410-1410-43150 Contract Services 11/15/2012 Total: 80.00 EJ-I3IIRES Total: 80.00 El-BWACK Wacker 13i11 11/15/2012 11/15/2012 92,50 0.00 11/20/2012 Election Judge Pay No 0000 101-410-1410-43150 Contract Services 11/15/2012 Total: 92.50 AP - Be Paid Prool List (11/15(42 - 3:38 PM) Page 3 Invoice # lin Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # E.1-13WACK [otalt 92.50 1-;,1-13WEEK. Weeks Bruce 11/15/2012 1171512012 101-410-1410-43150 Contract Services 11115/2012 Total: EJ-BWENK Total: EJ-CARJA Carlson Janet 11/1512(112 11/15/2012 101-410-1410-43150 Contract Services 111150012 Total: EJ-CARJA Total: EJ-CAREJ Carlson James 5/2012 1111512012 101-410-1410-43150 Contract Services 1E15/2012 Total: EJ-CAREJ Total: EJ-CCRIM Crimmins Carol 11/15/2012 11/1512012 101-410-1410-43150 Contract Services 11/15/2(112 'rota]: EJ-CCRIM Total: EJ-DAELF, Allen Diane 1111512012 1111512012 101-410-1410-43 I 50 Contract Services 11/15/2012 Total: EJ-DAEI,E. Total: EJ-DMEYE Meyer Don 1111512012 11/15/2012 101-410-1410-43150 Contract Services 11/15/2012 Total: EJ-DMEYE Total: Al' - To Be Paid Proof List (11/15/12 - 3:38 )'M) 92.5(1 0.00 11/20/2012 Election Judge Pay 92.5)) 97.50 90.00 0.00 11/2012012 Election Judge Pay 90.00 90.00 80.00 0,00 11120/2012 Election Judge Pay 80.00 80.00 112.50 0.00 11120/2012 Election Judge Pay 117.50 112.50 No 0000 No 0000 No 0000 No 0000 203.50 0,00 1100/2012 Election Judge Pay No 0000 203.50 703:50 92.50 0.00 11/20/2012 Election Judge Pay No 0000 92.50 92.50 Page Invoice # Inv Date Amount Quantity Pint Date iescription Reference Task. Type PO # lose POLine EJ-GDElir Doge George 11/15/2012 11/15/2012 80:00 0.00 11/20/2012 Election Judge Pay No 0000 11)1-41(1-1410-43150 Contract Services 11/15/2012 Total: 8000 F.J-ODEOE Total: 80.00 F,1-1-1ANSE Hansen Susan 11/15/2012 11/15/2012 80.00 0.00 11/20/2012 Election Judge Pnv No 0000 101-410-1410-43150 Contract Services II/1512(112 Iota!: 80.00 L.1-11ANSE Total: 80.00 F,1-11FISS FleIs Shannon 11/15/2012 102.50 0.00 11/20/2012 Election Judge Pay No 0000 101-110-1410-43150 Contract Services 11/15/2012 Total: 102.50 E:1-11ELSS Total: 102:50 E1-11FRMA Ilerinanson Tom 11/15/2012 11/15/2012 80,00 0.00 11/20/2012 Election Judge Pay No 0000 101-410-1410-43150 Contract Services 11/15/1012 Total: 811,00 F,1-11ERMA Total: 80.00 EI-JALLE Allen Jim 11/15/2012 11/15/2012 225.50 0:00 11/20/2012 Election .ludge Pay No 0000 101-410-1410-43150 Contract Services 11715/2012 Total: 225.50 EJ-JALLE Total: 225,50 EJ-JBROCI3rockway Judy 11/15/2(112 11/15/2012 80.00 0.00 11/20/2012 Election Judge Pay Nu 0000 101-410-1410-43150 Contract Services 11/15/2012 Total: 80.00 1/.1-.11ROC Fotal: 80,00 EJ-JKIEG Kleiner Jan 11/15/2012 11715/2012 85.00 0:00 11/20/2012 Election Judge Pay No 0000 101-410-1410-43150 Contract Services 11/15/2012 'total: 85.00 AP - •Vo Re Paid Proof List (11/15/12 - 3:38 PM) Page 5 Invoice # Inv Date Amount Quantity Pint Date description Reference Task Type PO # (lose POLine # LI-JKIEG Total: 1/1.,1-.1KRUE Krueger Jan 11115/2012 1115/2012 101-410-1410-43150 Contract Services 11/15/2012 Total: EJ-JKRUE Total: E.1-,IN4EtIS Me1)5H:tinier Joyce 11/15/2012 1115/2012 1(11-410-14 10-43150 Contract Services 1115/2012 Total. EJ,IME:11S Total: 13.1-JMORI Moris Judy 11/15/2012 11/1512012. 101-410-1410-43150 Contract Services 11/15/2012 Total: EJ-JMOR1 'Fotal: EJ-JP1ER Pierre Jackie I I/15/7012 11/15/2012 101-410-1410-43150 Conn:act. Services 11115/2012 Total: EJ-JPI ER Total; EJ-JR0111 Roth Jim' 11115/7012 11/15/20 I 2 101-410-1410-43150 Contracl Services 11/15/2012 Total: EJ-JR0 111 Iota': F1-1.(11).111Y Lumby Sharon 11/15/2012 11/15/2012 101-410-1410-43150 Contract Services 11/15/2012 Total: E.1-1,,UMBY Total: AP - To Be Paid Proof Eist (11/15/12 - 3:38 PM) 85.00 92,50 0.00 11/20120 I 2 Election Judge Pay No 0000 97.50 92.50 255,75 0,0)) 11/20/2012 Election Judge Pay No 0000 755.75 255.75 95.00 0.00 11/20/2012 Election Judge Pity No 000(1 95.00 95,00 80.00 0.00 11/2012012 Election Judge Pay No 0000 80.00 80.00 92.50 0.00 11/20/2012 Election Judge Pay No 0000 92,5(1 92,50 80.00 0.00 11/2012012 Election Judge Pay No 0000 80.00 80.00 Page 6 Invoice # Inv Dale Amount Quantify Pint Dale Description Reference Task Type PO # Close POLine l'..1-1.,WAGN Wagner Linda 11/15/7012 11/15/2012 8(1,00 0.00 1 I/20120 12 Election Judge Pay No 0000 101410-1410-43150 Contract Services 11/15/2012 Total: 80.00 LI-LWAGN Total: 80.00 EJ-M13ROCI3roclovay Matthew 11/15/2012 I I/15/2012 92.50 0.00 11120/2012 Election Judge Pay o 0000 101-41(1-141(1-43150 Contract Services 11/15/2012 Total: 92.50 EJ-k1BROC Total: 92.5(1 LI-MEY.10 Mever JoAnne 11/15/7012 11/1512012 80.00 0.00 11/20/2012 Election Judge Pay No 0000 1 01-410-1410-43150 Contract Services 11/15/2(112 Total: 80.00 LI-MEV:10 Total: 80.00 LI-MG RUN Grundeen Mary 11/1512012 11/15/2012 80.00 0.00 11/20/2012 Election Judge Pay No 0000 101-410-1410-43150 Conk -act Services 11/15/2012 Total: 80.00 EJ-MGR UN Total: 80.00 Li-NI1ANS 'Jansen Nancy 11/15/2012 11/15/2012 770.00 0.00 11/20/2012 Election Judge Pay No 0000 101-410-1410-43150 Contract Services 11/15/2012 Total: 220.0(1 F.1-N HANS 'I vital: 220.00 LI-OGREN Ogreu James 11/15/2012 11 /15/2012 92.50 0.00 11/2012012 Election Judge Pay No 0000 101410-1410-43150 Contract Services 11/15/2012 Total: 92.50 EA-OGREN Total: 92.50 E.1-PAULC Paul Carol 11/15/2012 11/15/2012 80.00 0.00 11/20/2012 Election Judge Pay No 0000 101-410-1410-43150 Contract Services 11/15/2012 Total: 80:00 AP - To Be Paid Proof List (11/15112 - 3:38 PM) Page 7 Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type PO # Close POLine # 80,00 LI-PODON ()Donna Pat I 1 i 15/2012 11/15/2012 80.00 0,00 11/20/2012 Election Judge Pay: Nt) 0000 101-110-1410-43150 Contract Services 1 1115/2012 Total: 80.00 11.1-PODON Total: 80.00 F.:1-PP.M. II, Paulson Phyllis 11/15/2012 11/15/2012 80.00 0,00 11/20/2012 Election Judge Pay No 0000 I 01-110-1410-43150 Contract Services , 11/15/2012 Total: 80,00 LI-PPA VI, Total: 80.00 EJ-QIIINN Quinn Lisa 11/15/2012 11/1572012 92.50 0.00 11/20/2012 Election Judge Pay No 0000 101-41(1-141(1-43150 Contract Services II/15/2012 Total: 92,50 E.1-1)(11NN Total: 92.50 F.:I-RANH) Raney Edwin 11/15/2012 11115/2012 80,00 0. 0 11/20/2012 Election Judge Pay No 0000 101-411)-1411)-43150 Contract Services 1 I /15/2012 Fowl: 80.00 EJ-RANED Total: 80.00 EJ-RANJA Raney Jacqueline 11 11/15/2012 80.00 0.00 11/20/2012 Election Judge Pay No 0000 101-410-1410-43150 Contract Services 11/15/2012 -Folal: 80.00 EJ-RANJA Total: 80.00 E.I-R0111,11(oth Janice I 1/15/2012 11/15/2012 80,00 0.00 11/20/2012 Election Judge Pay No 0000 101-410-1410-43150 Contract Services 11/15/2012 Total: 80.00 EJ-ROTI It Total: 80,00 A.P - To Be Paid Proof Eist (11/15/12 - 3:38 PM) Page 8 Invoice # Inv Date LI-SARK1 Sarkisian Sheryl I/15/2012 11/15/2012 101-410-1410-43150 Contract Services 11/15/2012 Total: IFJ-SARKI 'rota!: EJ-SDERA Durand Shirley 11/15/2012 11/15/2012 101-4 10-14 10-43150 Contract Services 11/15/2012 'Fond: EJ-SDURA Total: LI-SHAM; Haagen Suzanne 11/15/2012 11/1512012 101-41(1-1,11(1-4315(1 Contract Services 11/15/2012 'EMI: LESIIALICI Total: EJ-SL1NG Slinger Donald 11/15/2012 11/15/2012 101-410-141(1-43150 Contract Services 11115/2012 Total: EJ-SLING Total: Amount Quantity Puit Date Description Reference Task Type PO # Close POLine # 80,00 80.00 80.00 (1.00 1f2(1/2012 Election Judge Pay 80.00 0.00 11/20/2012 Election Judge Pav 80.00 80.00 181.50 0,00 11/20/2012 Election Judge Pav 181.50 181.50 80,00 0.0(1 11/70/7012 Election Judge pay 80.00 80.00 No 0000 No 0000 No 0000 No 00(10 E.1-VAND VanDernineltraadt Oloria 11/15/12 11/15/2012 80.00 0.00 11/20/2012 Election Judge Pay No 0000 101-410-1410-43150 Contract Services 11/15/12 Total: 80.00 EJ-VAN D Total: 80.00 1/.I-V WAG° Wagoner Violet 1E15/2012 11/15/2(112 233.75 0.0(1 11/20/2012 Election Judge Pav No 0000 101-410-1410-43150 Contract Services 11/15/2012 Total: 233.75 EJ-VWAGO Total: 233.75 WACKE Wacker Sal lyann 1E15/2012 11/15/2(112 80.00 0.00 11/20/2012 Election Judge pay No 0000 101-410-1410-43150 Contract Services II/1512012 Total: 80.00 Al - To 13e Paid Proof List (11115112 - 3:38 Pl\) Page 9 Invoice # Inv Date 1-1.1-WA('KE Total: IIILS I Wil I 1/15/2012 11/15/2012 101-410-1410-43150 Conlraci Services 1111512012 Fowl: EA-WI-111(S •Fotal: LI-WLOOS Loos Wendy 11/15/2012 11/1572012 101-410-1410-43150 Contract Services 11/15/2012 Total: EJ-WLOOS Total: Elt1(.'KSON Erickson l(ufldiiu Inc Permit 48649 1 I/14,2012 101-000-0000-32210 Building Permits Permit 118649 11/14/2012 I 0 I -000-0000-20801 Building Permit Surcharge Permit 11/3649 Total: ERICKSON Total: Amount Quantity Pint Date Description Reference Task Type PO # lose POLinc # 80.00 80.00 80,00 8(1.00 0.00 I 1/20/2012 Election Judge Pay 80,00 0.00 11/20/2012 Election Judge Pay 80,00 80.00 286./5 0,00 11/20/2012 Refund permit #8649 S/B W. Lakeland 8.75 0.00 11/200017 Retinal Surcharge 4/3649 S/13 W. Lakeland 295.00 295.00 (1113SON.1 Gibson Judy 11115/2012 11/15/2012 101.00 206-450-5300-42500 Library Collection Maintenance 11115/2012 11/15/2012 64.93 206-45(1-5300-44300 Miscellaneous 11/15/2012 11/15/2012 57.00 206-450-5300-44300 Miscellaneous 11/15/2012 Total: 222.93 GIBSON:III Total; 222.93 11AGBERCiS liagbergs Country Market I 0/25/2012 10/25//012 101-420-2220-44300 Miscellaneous I 0/25/20 I 7 'Iota!: I IAGBERGS Total: AP - To Be Paid Proof List. (11/15/12 - 3:38 PN'It 0.00 0,00 0.00 11/20/2012 11/20/2012 11/20/2012 Wrapping Supplies - Library Printing - Library C'ustoin banner - Library 17,12 0.00 11/20/2012 Station Supplies 17.12 17.12 No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 Page 10 Invoice 4 Inv Date Amount Quantity Pint Dot. Description Reference Task Type PO # lose POLine I IARDDRIV 1 larklyik es, Inc. App 43 10/31/2012 217,888,94 4 I 9-480-8000-45300 Improvements Other Than 13Idgs Pay App 43 Total: 217,888.94 11ARDDR1V Total: 217.888.94 0.00 I1i21/2012 2012 Street & Water Quality Imp App 43 No 0000 HARTMAN Hartman Homes Check Reg 11/15/2(112 5.000.00 0.00 II/20/2012 Relund Eserow 11806 56th Street No 0000 803-000-0000-22900 Deposits Payable 48320 Check Rcq Total: 5.000.00 HAR1 MAN Total: 5,000,00 HONSA LI Honsa Lighting Sales & Service 52337 10/7617017 101-410-1410-44300 Miscellaneous 52337 'Fond: H(I)NSA 1.1 Total: JOHNNICK Johnson Nick I 1/08/2012 11/08/2012 101-410-1910-44300 Miscellaneous 11/08/2012 Total: JOIINNICK Total: 124.53 0.00 l I/20/1012 Election Booth Lights 124.53 124.53 No 0000 I 9.97 0.00 11/20/2012 Bagels for Planning Meeting No 0000 19.97 1 9,97 .101-1N NY M Johnny Masonry I 0/29/2012 10/79/7017 1.391.00 0.00 1 I /20/2012 Light Pole relocation & sidewalk 413-480-8000-45300 Improvements Other Than 131clgs Repair 10/29/2012 Total: 1,391,00 .1(41{NNY M 1.391.00 .101INSON& Johnson & Turner Attorneys No ember 12 1 I/12/2012 101-410-1320-43040 Legal Services November 12 11/12/2012 101-420-2150-43045 Attorney Criminal November 12 11/12/2012 101-410-1320-43040 Legal Services November 12 11/12/2012 101-410-1320-43040 Legal Services November 12 Total: - To I3e Paid Proof List (11/15/12 - 3:38 PM) No MOO 3.031.00 0.00 11/20/2012 Legal Services - Civil No 0000 4.472.00 0.00 1 1 /20/2012 Legal Services - Prosecution No 0000 1.253.00 0.00 11/20/2012 Legal Services - Detachment Petition No 0000 1.130.00 0,00 I 1/20/2012 Legal Services - 3 IN/1 No 0000 9.836.00 Page 11 Invoice ti• Inv Dale .101INSON& lOtiil: KAR ENJOI 1 Johnston Karen 11/14/2012 11/15/2012 /06-45(1-5300-44300 Miscellaneous 11114/2012 Total; I:ARV:NMI-I Total: KE1.1,)'&,LE Ketk & Lemmons, PA 37044 10/31/2012 101-410-1410-43040 Legal Services 37044 Total: KTILY&LE Total: 1.-NIFISTE Meister Karen 11/15/201 1 I /15/2012 101-410-1410-43150 Contract Services 11/15/201 Total: 1.-N4EISTE [Nal: LARSON LARSON 1)11/SEI, SliRV ICE. Corp 12100-1005 1(1/(141'2012 101-430-3100-44040 Repairs/Maim Eqpt 121004005 Total: 121012002 10/12/7012 101-430-31 -44040 Repairs/Maint Eqpt 171012002 10/12/2012 101-430-3100-44040 Repairs/Maint Eqpt 171012002 Total: 171015006 10/15/2012 101-430-3100-44040 Repairslivlaint Eqpt e)1()15006 Total: 121022002 11/1572012 101-430-3100-44040 Repairs/Mann Eqpt 121022002 .1 otal: 121024008 10/24/2012 101-430-3100-44040 Repairs/Maint Eqpt 111024008 Total: LARSON Total: Al' - Re Paid Proof List III/15112 - 3:38 I'M) Amount- Quantity Pint Datt, Description Reference 9.836,00 114.40 0.00 11/20/2012 Refreshments lOr Grand ()pelting 114,40 114.40 618,75 0.00 11/20/2012 Legal Expenses - Elections 618.75 618.75 80.00 0.00 II/20/2012 Election Judge Pay 80.00 80„00 991.88 991,88 100.00 166.90 266.90 0.00 11/20/2012 DOT spection/l3reak Repair 06-1 0,00 11/20/2012 DOT Inspection 98-2 0.00 11/20/2012 10 Engine Wear Oil Analysis 19.59 0.00 11/20/2012 DOI' Inspection/filter 86-1 119.59 161.78 0.00 11/20/2012 DOT Insp./Steering Repair/Tran & cooling 161.78 92.61 0,00 11/20/2012 DOT inspection 09-1 92.61 L632.76 'I'asl Type PO # Close POLine # No No No No No No No No 0000 0000 0000 0000 0000 0000 0000 0000 0000 Page 12 Invoice # Inv Date LEOIL Lake Elmo Inc. 1013112012 10/31/2012 10 I -420-2220-42120 Fuel, Oil and Fluids 1031/2012 Total: 12115.12116 10131/2012 101-430-3120-42120 Eitel, Oil and Fluids 12115. 12116 Total: LEL)IL Lillie Newspapers Inc. Iillie Suburban 10/31/2012 10/31/2012 101-411)-1910-42000 ()l'Iice Supplies 10i31/2012 1(1/31/2012 101-410-19I0-42000 Office Supplies 1031/2012 10/31/2012 101-11 0-1410-42000 Oilier Supplies 10/31/2012 10/31/2012 101-410-1410-42000 Office Supplies 101310012 10/3112012 101-410-1410-42000 Office Supplies 1031/2012 10/3 112(112 101-41)1-1910-42000 Ortiee Supplies 10/3112012 10/31/70 P 101-4104910-42000 (Ellice Supplies 10/31/2012 10/31/2012 101-410-1910-42000 Office Supplies 10/31/2012 Total: Lillie Total: Amount Quantity Pint Date Description Reference rraSii Type CO # Close POLinett 304.10 304.10 6.1)11.23 0,00 11/20/2012 Fuel 0.00 11/2(E/2012 Fuel 6.011.23 6.315.33 32,80 11,00 II/2012012 10/3 Ordinance 2012-62 34.85 0,00 11/2012012 1(1/10 Ordinance 2012-63 32.80 0.00 11/20/2012 10/17 General Election 16.40 0.00 11/20/2012 10/17 .Accuracy Test 184.00 0,00 11/20/2012 10/24 Sample Ballot 18.45 0.00 11/20/2012 10/31 Text Amend 20.50 0.00 11/20/2012 10/31 Variance 8961 18.45 0.00 II/20/2012 10131 Variance 974 Jasmine 358,25 358.25 FINDERSA limier Sarah 11/1412012 1111412012 53.55 0.00 11/20/2012 Wireless L1SB - front desk - Library 206-450-5300-42180 Ilardware 1 I /1412012 11/1412012 275.66 0.00 11/20/2012 Front Desk Printer - Library 206-450-5300-42180 Illardr‘ are 11/14/2012 1 1114/2012 60.06 0.00 11/20/2012 Cabling Front Desk Printer - Library 206-450-5300-42180 Hardware 11/14/2012 11/14/2012 35.33 0,00 11/20/2012 Markers and Labels for hooks - Library 206-450-5300-42000 Office Supplies 11114/2012 Total: 424.60 LINDERSi Total: 424.60 No 00110 No ONO No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 No 0000 0000 No 0000 No 0000 No 0000 AP - lo Re Paid Proof Lis 11(11 5112 - 3:38 PM) Page 13 Invoice # Inv Date Amount Quantity Prat Date Description Reference Task Type P() # Close POLine LINDI ISCO Lindus Construction Permit 48650 11/14/2012 307.25 0.00 11/20/2012 leftind Permit #8650 S/43 W. Lakeland - No 0000 101-000-0000-32210 Building Permits Permit #8650 11/14/2012 9.50 ((.00 11/20/2012 Refund Surcharge #8650 S/13 W. No 0000 101-000-00(10-2080 I Building Perini) Surcharge Lakeland Permit #8650 Total: 316.75 L. INDCSCO 'Lott& 316.75 LOFF Loffler Companies, Inc. 1,179756 11/01/2012 302.77 0.00 11/20/2012 Copy Machines Overage 6 No 0000 101-4 10-1940-44040 RepairsiMaint Contractual Eqpt 10/10/11109/12 1479756 fotal: 302.77 LOFT Total: 302.77 MANK.ATOW Mankato Web Design 107 10179/70 P 150.00 0.00 I I/20/2012 Website Maintenance Nu 0000 I 01-4 I 0-1450-44040 Repairs/Maint Eqpt 107 Total: 150.00 MANKATOW Total: 150.00 MARONFAS Maroney's Sanitation. Inc 450807 11/02/7012 619,76 0.00 111200012 City of Lake Elmo Recycle Pick up No 0000 101-4 10-1940-44300 1\4iscellaneous 450807 Total: 619.76 MARONIAS Total: 619.76 1\ lENARDSO Menards - Oakdale 6246 10/3 1/2012 190.85 0.00 11/20/2012 Hockey Board Paint No 0000 101-450-5200-44030 Repairs/Maint Imp Not Bldgs 6246 10/3112012 24.48 0.00 11/20/2012 Shop Supplies No 0000 101-450-5200-42150 Shop Materials 62-16 Total: 215.33 6325 1 I/01/7012 209.93 0.00 11/20/2012 Hockey Board Wood & Paint No 0000 101-450-5200-44030 Repairs/Maint Imp Not 13kIgs 6325 Total: 209.93 6565 I 1/05/20 I 2 45.96 0.00 11/20/2012 Demontrevil le Bench Hardware No 0000 404-480-8000-45300 Improvements Other Than Bklgs 6565 'Vote 45.96 6781 11/09/7012 30.78 0.00 II/20/2012 concrete Demontreville fence No 01/00 404-480-8000-45300 Improvements Other Than I3ldgs 6781 Total: 30.78 Al' - To 13e Paid Proof List (11115/12 - 3:38 PM) Page 14 Invoice # Inv Date Amount Quantity Pint Date Description Reference Task Type l'O # Close POLine # 702.:1 1 II131/01/ 33.08 0.00 11/20/2012 I lockey Board Hardware No 0000 101-450-5200-44030 Repairs/Maint Imp Not 131dgs 70241 l'otab 33.08 MLNARDSO Total: 535.08 N112.1 COD Metropolitan Council 1002501 11/05/2012 602-495-94:50-43820 Sewer - Mci Council 1002501 Total: 114FTCOH 1.081.28 0.00 11/20/2012 Month ly Wastewater Svc - November 1/ 1,081.28 1,08 1,28 No 0000 MNRURAL MN Rural Water Association 2012-2013 11/15/2012 225.00 0.00 11/2(1/2(112 2(112-2(113 Membership No 0000 601-491-9400-44370 Conferences At 'Frain ing 2012-2013 Total: 725.00 MNRURAI, Total: 775,00 MNSECRFT Minnesota Secretary of State Check Req 10/31/2012 101-410-1320-44330 Ducs & Subscriptions Check Req Total: MNSLCRIJ Total: MUR RA YCA Murray Cameron 11/1412012 11/14/2012 706-450-5300-42180 Hardware II/14/2012 Total: 1\-111RIZANYCA Total: ONECALT Gopher State One Call 45975 II/115/2012 101-430-3100-43150 Contract Services 45925 Total: 52487 11/05/2012 101-430-3100-43150 Contract Services 52487 Total: ONECAL1. Total: AP - '10 Be Paid Proof List (11/15/12 - 3:38 PM) 120,00 0.00 11/2012012 Notary Application - K. Reed 120.0(1 1 20.00 No 0000 59.65 0.00 11/20/2012 Scanners & Clickers for front desk No 00(10 59.65 59.65 243.75 0.00 11/20.12012 Line Locates - Ociohcr 243.75 190.05 0.00 11/20/2012 Line Locates - September 190.05 433.80 No 0000 No 0000 Page 15 Inv Date Amount Quantity Pitt Date Description Reference Task Tape I'0 # Close I'OLine # I'MI.T HR1I1/ Brueseh Paul 11/15/2012 1 1 / 15/2012 206-450-5300-44300 Miscellaneous 1 1 / 15/2O12 I otal PAULBRUE Total: PINKY Pinky's Sewer Service. Inc. 1 1 / 14/2012 1 1 / 14120 12 2O6-450-5300-4401(1 Repairs/Taint Bldg 11/14/2012 Total 66490 II/01/2012 Repairs/Mainz Bldg 66190 Total: PINKY In(al: 206-450-5300-44( RIVRCOOI' River County 1. ooperative. 1(1 3I/2012 10/31/201 101-420-2220-42120 Euel. Oil and Fluids 10/31/2012 Total: RIVRCOOP 'fond: RONNAN Runnan Ken 1 I /07//2012 11/07/2012 1011-410-1450-43620 Cable Operations 11/07/2012 Total: RONNAN Total: ROSEMARY Meier Rosemary 09/200012 09/20/2(112 206-450-5300-42230 Building Repair Supplies 09/20/2012 'total: ROSEMARY Total: RY13ERG Ryberg Paul 8/23/12 08/23/2012 206-450-5300-44330 Dues & Subscriptio 8123112 To RYI3ERG Total: 160.00 0.00 I1/20/2012 160.011 160.00 0 0.00 1 1 /20/2012 Pump '1 anks 100.00 100.00 0.00 1 1 /20/2012 Pumped 2 tanks & Septic - Librat 100.00 200.00 374.34 0,00 1 1 /20/20 f 2 Fuel 374.34 374,34 55.0(I 0.00 1 I/2012012 Cable Operations - 11/7/12 CC 55,0(1 55.10) 34,56 0.00 1 1/20/2012 Paper towels and supplies 34.56 34.56 45.00 0.00 1 1/20/2012 Post office hnx 45.(10 45.00 No 0000 No 0000 No 0000 No 0000 No 0000 No 00f)0 No 0000 AP - fo Be Paid Proof list f 11/15/12 - Page 16 Invoice # In Date S.AN IS( '1 Sam's Club 11/05/2012 11/05/7012 1(11-420-2220-42-100 Small Tools & Equipment 11/052012 I 11051701 / 101-410-1410-44300 kliscellaneous 11/05/2012 Total: SAk1SCIA113 Total: Amount Quantity Nit Date Description Reference Task Type PO # "—lose MUD(' # 12.98 (1.00 11/20/2(112 Supplies Fire I)ept 133.20 0.00 11/20/2012 Supplies for Elections 146.18 146.18 No 0000 No 0000 SARAI ILIN Sarah A. Linder, CPA. Ltd. 11/701/012 11/20/2012 529.67 0.00 11/20/2012 Computer f lardwarc - Library No 0000 206-450-5300-42180 Ilardware 11/201701/ 1112012012 131.20 0.00 11/20/2012 Printer Ink - Library No 0000 206-450-530(1-42180 Ilarth( are 11 /70/7)112 11/701/012 182.07 0.00 11/20/2012 Book Wrappings - Library No 0000 206-450-5300-42500 Library Collection Maintenance 1E20/2012 Total: 842.94 SA RAFILIN Total: 842.94 SICROIXV St. Croix Valley Landscaping 12 Raingarden 11/15/2012 42.341.29 603-496-9500-45300 Improvements Other Than Bldgs 12 Raingarden Total: 42.341.29 STCR.OIX V Fotal: 42,341.29 TASCI-1 Schilsky & Sons Inc 54219 11/07/2012 101-430-3120-42240 Street Maintenance Materials 54219 Total: TASCF1 Total: 0.00 1E20/2012 2012 Raingarden Project 215.05 0.00 11/20/2012 Asphalt 215.05 215.05 No 0000 No 0000 IDS IDS METROCOM - 1,LC 651-779-8882 11/13/2(112 183.99 0.00 11/20/2012 Analog Lines - Firc No 0000 101-420-2220-4321)) 1 elephone 651-779-8882 11/13/2012 174.27 0.00 11/20/2012 Analog Lines - Public Works No . 0000 101-430-3100-43210 Telephone 651-779-8882 11/130012 129.75 0.00 11/20/2012 Analog Lines - Lill Station Alarms No 0000 6(12-495-945(1-432 10 Telephone 651-779-8882 11/13/2012 45.46 0.00 11/20/2012 Alarm - Well house 142 No 0000 001-494-940(1-43210 Telephone 651-779-8882 1 utak 533.47 AP - To Re Paid Proof List (11/15/12 - 3:38 PM) ['age 17 Invoice # Inv Date Amount Quantity Pint flak- Description Reference Task Type PO # POLine # TDS 533.47 11 10fvIPSON Thompson Butch 11/14/2012 11/14/2012 220.00 0.00 11/70/2012 Piano Music for grand (Telling No 0000 206-450-5300-44300 Miscellaneous 1 liI4/2012 Total: 220,00 f MPS(../N Total: 120.00 TIIONESAN Thonc Sandie check Reg 11/08/2012 317.22 0,00 11720/2012 FSA Reimbursement - Medical No 0000 101-000-0000-21710 I With HSA check Reg a : 317.22 TIIONESAN Total: 317.22 TKDA TKDA, Inc, 1/05//01? 11/05/2012 409-480-8000-43030 Engineering Services 11/05/2012 Total: TKDA Total: lOWNC I RA' Town & Coutury Cleaning Co 1112126 11/111/2(112 101-410-1940-44300 Miscellaneous 1112126 Total: 1112166 11/01/2012 206-450-5300-44010 RepairsAlaito Bldg 1112166 Total: TOWNC'IRY Total: 'FREON:A Tregilgas Michael 11;5/12 1 I/05/2012 101-410-1450-43620 Cahle Operations 11/5/12 Total: FRIA:NJ:GA Total: 1,404.59 0.00 I I/20/2012 194-30th Si 1,,S & Forcemain Project No 0000 1,404.59 1.4(14.59 245,81 0.00 11120/2012 November:Janitorial Service 245.81 187.47 0.00 11/20/2012 November Janitorial Service - Library 187.47 433.28 1750 0.00 11/20/2012 Cahle Operations 11/5/12 PZ 27.50 ?7.50 11OFN4 University of Minnesota Cheek Reg 11/15;2012 400,00 0.00 11/20/2012 Registration for Building Official Sem 101-420-2400-44370 Conferences & Training Check Rey Total: 40(1.00 Al' - To Be Paid ProofList (1 TB 5112 - 3:38 I'M) No (1000 No 0000 No 0000 No 0000 l'age 18 Invoice # Inv Date Amount Quantity Pnit Date Description Reference Task Type PO # t—iose l'OLinc # tiorni Total: 400.00 VISA-SL VISA 11/13/2012 11/13/2012 206-450-5300-44010 Repairs/Nlaint 131dg 11/13/2012 11/13/2012 101-420-2220-44370 Con ferences & Training 11/13/2012 Total: VISA-SI, Total: WAS -I'll Washington County 11/15/2012 1E15/7012 206-150-5300-43840 Refuse 11/15/2012 Total: WAS -PH `Final: 328.41 0.00 II/20/7012 Furnace Blower - Arts Building 989.16 0.00 11/20/2012 Lodging - fire Conference L317,57 1.317,57 No 0000 No 0000 23.35 0.00 11/20/2012 Disposal of lighlbalbs No 00011 23.35 23.35 WAS-SI1LR Washington County 73694 11106/2012 6.020.58 0,00 11/20/2012 Lake Elmo Traffic Enforcement No 00(10 101-420-2100-43150 Law Enforcement Contract 73694 Total: 6.070.58 WAS-SHER Total: 6,020.58 woNDFRIT Wonderful Home Builders Check Reg II/02/2012 5,000.00 0.00 11/20/2012 Refund Escrow 11762 58th SI 083-17 No 0000 803-000-0000-22900 Deposits Payable Check Req Total: 53)00.00 WONDERFU Total: 5.000.00 XCEL Xcel Energy 51-4504807-7 11/15/2012 1(11-450-5200-43810 Electric Utility 51-4504807-7 11/15/2012 6(12-495-9450-4381(1 Electric 111ility 51-450481)7-7 11/15/2012 101-430-3160-43810 Street Lighting 51-4504807-7 Total; 51-4580376-5 11/15/2012 101-410-1940-43810 Electric Utility 51-458(1376-5 11/15/2012 1(11-430-3160-438)0 Street Lighting 28.13 0.00 11/20/2012 Lights :/ Legion Park No (1000 70.79 0,00 II/20/2012 Lill Station No 0000 30,11 0.00 11/20/20 12 Traffic Lights No 0000 129.03 293.51 0,00 I I /20/2012 City Hall No 0000 28,49 0.00 11/20/2012 Traffic Lights - No 0000 e Paid Proof List ((1/15/12 - 3:38 P.M) To Page 19 Invoice # Inv Date Amount Qiiatili( Jiiii Date Description Reference Task Type l'O # Close POLine # 51-4580376-5 11115/20E2 458,31 0.00 11120/2012 City Hall No 0000 101-410-1940-43810 Electric Utility 51-4580376-5 Total: 780.31 51-5356323-8 11/1512012 2.540.13 0.00 11/20/2012 Wells 1 & 2 No 0000 601-494-9400-43810 Electric Utility 51-5356323-8 Total: 2.540.23 51-67.36544-2 11/1512012 1.873.65 0.00 11/20/2012 Streel Lights No 0000 101-430-3160-43810 Street Lighting 51-6736544-2 Total: 1.873,65 51-7538/112-1 11115/2012 543.24 0,00 11/20/2012 Public Works No 000(1 101-430-310(1-43810 Electric I_ !linty 51-7538/112-1 Total: 543.24 XCiEL, Total: 5..866.46 Report Total: 328.248.03 AP - To He Paid ProolList (11/15112 - 3:38 PM) Page 20 crry (.17 I ALKE ELM() MAYOR AND COUNCIL COMMUNICATION DATE: November 20, 2012 CONSENT ITEM #: 5 MOTION AGENDA ITEM: 20] 2 Rain Garden Project — Change Order No. 1 SUBMITTED BY: Ryan Stempski, Assistant City Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving Change Order No. 1 for the 2012 Rain Garden Project, increasing the project contract amount by S1,341.13. STAFF REPORT: This Change Order was requested by the Washington Conservation District to address unforeseen conditions during the construction of the 2012 Rain Garden Project. The Contractor, St. Croix Valley Landscaping was required to correct 3 rain gardens on the project that were not draining due to underlying soil conditions. Change Order No. 1 includes soil correction and drain tile work for 3 rain gardens in the total amount of S1,341.13. With the approval of this Change Order, the Revised Contract Amount will be S47,842.29. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the Consent Agenda, Change Order No. 1 for the 2012 Rain Garden Project in the amount ofS1,341.13. ATTACHMENTS: . Change Order No. 1 CONTRACT CHANGE ORDER FORM CITY OF LAKE ELMO, MUNNESOTA � 3O12RAIN GARDEN PROJECT PROJECT NO. 20I2.133 ! CHANGE ORDER NO. ENGINEERING, inc. � TO: S[[nO|XVALLEY LANDSCAPING, 38928DTHSTREET, O5[EOL\YNS402O This Document will become asupplement tethe Contract and all provisions will apply hereto. The Contract Documents are modified asfollows upon execution ofthis Change Order, CHANGE ORDER DESCRIPTION /]UST|F|[AT|Om: Washington Conservation District recommended acorrection tosrain gardens that were not performing due munderlying soil conditions that were unforeseen, Drainti|e was necessary along with minor grading improvements toensure the gardens drain down. This corrective work addressed the issue cf standing water inthese gardens. Attachments (list documents supporting change: |T[xx DESCRIPTION QFPAY ITEM UNIT [V, UNITE PRICE |m[REASc/n[[nExSc) �� /J | � COI-1 O]RnEcT0m�AooDRmNT|LET03 GARDE / $l'341.z5 $1. 3 �34l1 Amount ofOriginal Contract Sum ofAdditions/Deductions approved todate (CO Nos. Contract Amount tn date Amount ofthis Change Order (ADD) (DEDUCT) A40f04A Revised Contract Amount ) NET CONTRACT CHANGE - The Contract Period for Completion will be (UNCHANGED) UwcwExSso> (occnsx5so) $1,34113 $ 46,501.16 � 0.00 � 46,501�I5 � l'34I.l3 � 47'84229 | APPROVED BYENGINEER: FOCUS Engineering, inc. APPROVED OYCONTRACTOR sws/mcsn DATE APPROVED BYOWNER: CITY OFLAKE ELMO'[N|NNESOTA BY BY BY DATE DATE { � � FOCUS Engineering, inc, CHANGE ORDER FORM LAKE ELMO MAYOR AND COUNCIL COMMUNICATION DATE: November 20. 2012 CONSENT ITEM #: 6 MOTION AGENDA ITEM: 2012 Rain Garden Project — Pay Request No. 1 SUBMITTED BY: Ryan Stempski, Assistant City Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to approve Pay Request No. 1 to St. Croix Valley Landscaping, the Contractor for the 2012 Rain Garden Project in the amount of $42,341.29. This payment includes the work to complete the construction for 17 rain gardens on the project. The warranty period will begin on November 20, 2012. and extends to November 20, 2013. STAFF REPORT: The 17 rain gardens for the 2012 Rain Garden Project have been fully completed. including all restoration arid punch list items. The project Certificate of Completion has been issued by Rusty Schmidt, the Project Manager from Washington Conservation District (WCD), and the one-year warranty period has been initiated. Payment for construction costs in the amount of $42,341.29 has been requested by the Contractor, St. Croix Valley Landscaping. This amount is approximately 3% over the original construction contract amount of S41.000.16. Additional soil correction and drain tile work was needed at 3 rain garden locations to ensure proper drainage and infiltration. Change Order No. I was processed in the amount of S1,341.13 to address this issue. The Contract for the project also includes S5,501 for one year of maintenance by St. Croix Valley Landscaping for total contract amount of S47,842.29. Maintenance costs will be paid throughout 2013 as necessary to establish the gardens. After the first year, maintenance will be completed by the adjacent property owners. All property owners have signed Maintenance Agreements committing to the on2oing, rain garden maintenance work. A VBWD Community Grant in the amount of S27,822 was approved for this project. Staff will submit for reimbursement in this amount. The City cost share then includes the remainder construction amounts plus engineering for a total city cost share of S25,020.29 ($20,020.29 $5,000 engineering) to be paid from the Storm Water Utility Fund. The 2012 Rain Garden budget amount was $35,000. RECOMMENDATION: Staff is recommending that the City Council accept the work as recommended by the Washington County District and approve Pay Request No. 1 in the amount of $42,341.29 to St. Croix Valley Landscaping, as part of the Consent Agenda. ATTACHMENTS: 1. Certificate of Completion, Prepared by the Washington Conservation District 2. Partial Pay Estimate No. 1 CITY OF LAKE ELMO, MN 2012 RAIN GARDEN PROJECT CERTIFICATE OF COMPLETION DATE OF ISSUANCE Date MOM OWNER: CITY OF LAKE ELMO, MN CONTRACTOR: ST. CROIX VALLEY LANDSCAPING PROJECT NAME: 2012 STREET IMPROVEMENT RAINGARDEN PROJECT PROJECT NO.: 2012,123 This Certification of Completion applies to al] work under the Contract Documents This Certification of Completion applies to the following specified parts of the Contract Documents I do hereby certify that the work to which this Certificate applies has been constructed in accordance with the Contract dated September 4, 2012, and related Contract Documents as prepared by Washington Conservation District dated August 6, 2012, the above -mentioned improvement is hereby declared to be complete and acceptance of this work is recommended. DATE OF COMPLETION: November 13, 2012 Rusty Schmidt WASHTNGT CONSERVAVAT1ON DISTRICT THE WARRANTY PERIOD BEGINS Nov, 14, 2012 AND ENDS Nov. 14. 2013 | PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. I FOC S ENGINEERING, inc. 2012RAIN GARDEN PROJECT #nEn FROM 3 TO 11/9/2012 PERIOD OFESTIMATE PROJECT OWNER: CONTRACTOR: CITY OF LAKE EUmO ST.cRO|AVALLEY LANDSCAPING aanoLAVERNEAVENUE NORTH 3U928OTMSTREET LAKE EL&1O'm4N5SO42 OSCEOLA,VV|54V2g ATTN: JACK GRIFFIN, P.E., CITY ENGINEER - ' CONTRACT CHANGE ORDER SUMMARY No. Approval Date 1 11/20/2012 TOTALS NET[HANGE PAY ESTIMATE SUMMARY Am ount l.Original Contract Amount $46,501-16 Additions | Deductions 2, Net Change Order Sum $1,341.I3 $1'34I.13 3.Revised Contract (l+2) $47'842.29 4, *Work Completed $42'341.29 5� *Stored Materials so80 6. Subtotal (4+5) $42,341�29 7.Ret inage^ $l00 _ B.Previous Payments $0l0 $1,341l3 $0.00 9.Amount Due (G'7'8) $42,341.29 l $1'341.13 / ~oemVed8,eokdowmAttvchpd CONTRACT TIME START DATE: 9/17/2012 ORIGINAL DAYS 44 ON SCHEDULE SUBSTANTIAL COMPLETION: 10/31/2012 x[v15snoAvs O YES FINAL COMPLETION: 10/31/2013 nexnA'wIms '9 NO ENGINEER'S CERTIFICATION: The undersigned certifies that the work has been reviewed and tothe best oftheir knowledge and belief, the quantities shown inthis estimate are correct and the work has been per -formed inaccordance with the contract dncuments. FO[USEngineehng,inc ENGINEER CONTRACTOR'S CERTIFICATION: CONTRACTOR The undersigned Contractor certifies that tothe best oftheir knowledge, information and belief the work covered bythis payment estimate has been completed inaccordance with the contract BY documents, that all amounts have been paid bythe contractor for work for which previous payment estimates was issued and payments oxrc received from the owner, and that current payment shown herein is now due. APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA By BY ' DATE DATE FOCUS Engineering, inc, PROJECT PAYMENT FORM Ti 11: CITY E ELM() AGENDA ITEM: SUBMITTED BY: THROUGH: MAYOR AND COUNCIL COMMUNICATION DATE: CONSENT ITEM #: MOTION November 20, 2012 7 2012 Street & Water Quality improvements — Pay Request No. 3 Ryan Stempski, Assistant City Engineer Dean A. Zuleger, City Administrator REVIEWED BY: Jack Griffin, City Engineer Cathy Bendel, Finance Director SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to consider approving Pay Request No. 3 for the 2012 Street & Water Quality Improvements. STAFF REPORT: Hardrives, Inc., the Contractor for the project, has submitted Partial Pay Estimate No. 3 in the amount of $217,888.94. This request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $38,541.55. The total value of the work completed to date is $770,831.07 of the revised contract amount of $861,634.79, or 90% complete. RECOMMENDATION: Staff is recommending that the City Council consider approving Pay Request No. 3 for the 2012 Street & Water Quality Improvements, as part of the Consent Agenda, in the amount of S217,888.94. ATTACHMENTS: Partial Pay Estimate No. 3 PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. 2O12STREET AND WATER QUALITY IMPROVEMENTS � PROJECT NO. 2D12.l23 PROJECT OWNER: CITY OFLAKE ELMO ]8ODLAVERNEAVENUE NORTH LAKE ELxxQ'K0N5Sg42 ATTN: JACK GRIFFIN, P.E., CITY ENGINEER No. CONTRACT CHANGE ORDER SUMMARY Approval Amount Date Add/dons Deductions I 10/I6/20I2 $11'898.00 TOTALS $II,898.00 NET[HANGE $2I'898,00 ENGINEERING, inc. PERIOD DFESTIMATE FROM 10/1/2012 TO 10/31/2012 [ONTRA[TOR� H4RD0VES,IN[ 14475DU|RAnWDRIVE ROG[RS,W1N 55374 AT[N:MIKE LEV[R,DIVISION MANAGER PAY ESTIMATE SUMMARY l.Original Contract Amount 2.Net Change Order Sum IRevised Contract (l+Z) 4. *Work Completed S. -Stored Materials 6.Subtotal (4+5) 7.Retainage+ 8.Previous Payments 9.Amount Due (6'7-8) | / CONTRACTTIME ~octaVcd Breakdown Attached g848'736J9 $I1'D98.00 $D6l'63479 $770\03I.07 $0.00 $770'831.07 $38'54l.55 5514'400.58 $2I7'888.94 ' START DATE: 7/17/I012 ORIGINAL DAYS 94 ON SCHEDULE SUBSTANTIAL COMPLETION: 10/19/2012 REVISED DAYS O YES / FINAL COMPLETION: 11/38/2012 REMAININGl2 NO FT] ENGINEER'S CERTIFICATION: FOCUS Engineering, inc. ^,'�7 be�ofth�rknow|edgcand beUetthe quan��es shown inthis ' +-`~ !� .' estimate are correct and the work has been performed in accordance ENGINEER ' I , I with the contract cocuments. 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'',.....:43 70.50:_ ::', : rS'....3 E: S4 EPSO.CC ' .5s 5',,,53--, 4' (EL,..".....,.•:S-,,,,,,•.Z. 17. 7: 7: SV.S 55. 27173: 37 SER.P1.1,7,.. - 75,7,77,Es7s5,,,AG ',.E. : 7., 7:z: S7.27 5.5.7.33.8sJ sz ,,..„7,7,,,:7... 17„ smE,:ss '..,,,‹ ..',,, ,S,E . 2 TOTALS - BASE CONTRACT 5849,736.79 CHANGE ORDER NO, 1 5612 CD,,.:R;.TE Ar,D G1:7EP 39323 TOTALS - CHANGE ORDER NO, 1 $11,898.00 TOTALS - REVISED CONTRACT 5861,634.79 TOT:LTD DA77 AMOON-E 5-517,772..SS. 745 7:5:: ' 5a2s.sa 53,857.5SS SE,SE.5S, EELE 'SS S4E:C. 73 0 E,37,10 $7 .7s-2.7S s:a S7,7 SE 7E52 7, 225.27 S7,4SE 3.77:2S.SS SA, 32E71s' 775.715 07 SE:7;95.g: E3E1.S., S,7•17,5,..7 717.8777:.,7 5S,SSE.4'7 S76 EL5,7S ,S5S,55,5.5 33 57.66S 5E7 S2.7. 3365 '3 42,S.40 53.637.3: 52 337.9C 5"4 SES,71S. 5229,356.77 $758,933.07 511,898.00 5229,356.77 3770J331,07 ("I" E, MAYOR AND COUNCIL COMMUNICATION DATE: November 20, 2012 CONSENT ITEM #: MOTION AGENDA ITEM: Whistling Valley First. Second and Third Additions — Resolution Accepting the Developer Installed Public Infrastructure Improvements SUBMITTED BY: Jack Griffin. City Engineer THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Cathy Bendel, Finance Director Kyle Klatt, Planning Director Mike Bouthilet, Public Works Dave Snyder, City Attorney SUMMARY AND ACTION REQUESTED: The city council is respectfully requested to consider approving a resolution accepting the Developer Installed Public Infrastructure Improvements. STAFF REPORT AND BACKGROUND INFORMATION: City staff has reviewed the public infrastructure improvements the for the Whistling Valley First, Second and Third Additions and have found them to have been fully completed in compliance with the Standard Form of Completion Agreement Between Surety (Travelers Casualty and Surety Company of America) and Contractor (Colbalt Contracting) dated October 31, 2011, and the standards and ordinances of the City. The City Engineer has issued a Certificate of Completion subject to the receipt of the 2-year warranty Bond. RECOMMENDATION: Staff is recommending that the city council approve, as part of the Consent Agenda, Resolution No. 2012-59, accepting the public infrastructure installed as part of the Whistling Valley First, Second and Third Additions. ATTACHMENTS: 1. Resolution 20] -)-59 2. Engineer's Recommendation Letter of Final Acceptance and Certificate of Completion CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2012-59 A RESOLUTION ACCEPTING THE DEVELOPER INSTALLED PUBLIC INFRASTRUCTURE IMPROVEMENTS FOR THE WHISTLING VALLEY FIRST, SECOND AND THIRD ADDITIONS WHEREAS, the public infrastructure improvements the for the Whistling Valley First, Second and Third Additions have been fully completed in compliance with the Standard Form of Completion Agreement Between Surety (Travelers Casualty and Surety Company of America) and Contractor (Ceibalt Contracting) dated October 31, 2011, and the standards and ordinances of the City; WHEREAS, the Standard Forrn of Completion Agreement between Surety and Contractor dated October 31, 2011, supersedes prior representations and agreements including the original development agreement for the improvements, but incorporates Contract Documents, and Plans and Specifications which capture the essential intended public improvement requirements for the development; WHEREAS the City Engineer, Planning Director, and Public Works Superintendent have reviewed the improvements and in correspondence dated November 14, 2012, the City Engineer has issued a Certificate of Completion subject to receipt of the 2-year warranty Bond, and has declared the public infrastructure improvements to be complete and recommends acceptance by the City: WHEREAS, the estimated aggreate costs relating to the installation of public improvements is 51,635,000; and WHEREAS, the City shall, upon acceptance of the improvements, account for those assets. NOW, THEREFORE, BE IT RESOLVED, upon satisfaction of the administrative and financial requirements noted by staff, the City Council accepts the Developer -installed public infrastructure improvements for the Whistling Valley First, Second and Third Additions; effective as of November 20, 2012. Date: ATTEST: Adam Bell, City Clerk Resolution No. 2012-59 .701? CITY OF LAKE ELMO (Seal) By: Dean A. Johnston, Mayor THE.OTYOF T7Y—� 7 � ��-� ���[�'�_� ����_^},���_� Mr. Brian K.Fern Ms. Shawn A. Pikas Travelers Bond 8'Financial Products Construction Engineering One Tower Square, SIO2A Hartford, Connecticut O6183 RE: Engineer's Recommendation for Final Acceptance Whistling Valley First, Second and Third Additions City ofLake Elmo, Minnesota Dear Mr. Fern, We have reviewed the Developer -installed improvements for the Whistling Valley First, Second and Third Additions, as completed under the Standard Form of Completion Agreement between Surety (Travelers) and Contractor (Colbalt Contracting), dated October 31, 2011, VVefind that the work has been fully completed in all respects with the exception of meeting the specified Final Completion date ofJune I5,ZDI2. The Improvements are hereby declared tobe complete and acceptance ufthe improvements bvthe City is recommended upon receipt of a 2-year warranty bond in the form and amounts acceptable to the City Attorney. The warranty period on the improvements will be in effect from the date of receipt ofthe warranty bond for aperiod of2years. Sincerely, ` John (Jack)VV.Griffin, P.E. City," Engineer [c/ Dean A.Zu|eger,[h»/4dnniniStratQr Cathy Bendel, Finance Director David Snyder, City Attorney Kyle Natt, Planning Director Mike BouthUet,Public Works Superintendent ."'., 3800 averne Avenue North * Lake Elmo * Minnesota * 55042 * 651.747.3900 CITY OF LAKE EL\IO. \IN WHISTLING VALLEY FIRST. SECOND. AND TI-fIRD ADDITIONS CERTIFICATE OF COMPLETION DATE OF ISSUANCE: November 14. 2012 OWNER: CONTRACTOR: PROJECT NAME: PROJECT NO.: CITY OF LAKE ELMO. MN TRAVELERS CASUALTY AND SURETY COMPANY OR AMER1CA & COLBALT CONTRACTING WHISTLING VALLEY FIRST. SECOND. AND THIRD ADDITIONS 2011.119 F, This Certification of Completion applies to all work under the Contract Documents n This Certification of Completion applies to the following specified parts of the Contract Documents I do hereby certify that the work to which this Certificate applies has been constructed in accordance with the Standard Form of Completion .Agreement between Surety (Travelers) and Contractor (Colbalt Contracting) dated October 31. 2011. and related Contract Documents as prepared by Engineer (Solution Blue, Inc.) dated October 27. 2011. The above -mentioned improvement is hereby declared to be complete and acceptance of this work is recommended. DATE OF COMPLETION: November 14. 2012 John W. Griffin. P.E.. City Engineer . . CITY OF LAKE ELMO.NIINNESOTA THE WARRANTY PERIOD BEGINS Date of receipt of warranty bond AND ENDS 2 years thereafter I I r: " 1.' N 1\40 MAYOR AND COUNCIL COMMUNICATION DATE: 11/20/2012 CONSENT ITEM #: 9 MOTION Consent Agenda AGENDA ITEM: Accept New Insurance Agent of Record SUBMITTED BY: Cathy Bendel, Finance Director REVIEWED BY: Dean Zuleger, City Administrator SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda the City Council is asked to approve the acceptance of the Northern Capital Insurance Group as the Agent of Record for the City of Lake Elmo. No specific motion is needed, as this is recommended to be part of the overall approval of the Consent Agenda. '3ACKGROUND INFORMATION: In the last year, many cost savings modifications were made to our existing policies based on suggestions by the Finance Director due to her experience with insurance. Although the insurance agent should actively suggest cost saving strategies and alternatives, that has not been the case with the current agent. As a result, we have sought out referrals by other Cities and the most prevalent agency was Northern Capital Insurance Group. The consistent feedback is that they have saved the Cities premium dollars and time due to being very familiar with dealing with the League of Minnesota Cities. RECOMMENDATION: It is recommended that the City Council authorize the appointment of Ronald Youngdahl. agent of Northern Capital Insurance as the Agent of Record for the City of Lake Elmo. ATTACHMENTS: 1. Insurance Proposal 2. Agent of Record Authorization form required by the League of Minnesota Cities. IN U ANCE P POSAL Prepared For: Presented by: onald L. Youngdahl & Carl ; ennetsen Northern Capital Insurance Group P.L, lox 9396 inneapolis, N 55440-9396 952-996-8819 October 10. 2012 Dean Zuleucr Cathy Bendel City of Lake Elmo 3800 Laverne Ave. N Lake Elmo. MN 55042 RE: insurance Agent of Record Proposal Dear Dean and Cathy: The following presentation describes our Agency's background and the -proactive- service package we offer to all of our City clients, The overall objective of our service package is to save our City clients premium dollars and save time for our clients dealing with the League of MN Cities by: Onsite Insurance Audit of (AIN- We will complete an insurance audit of current policies and make a physical auditlphotograph of the City structures, vehicles, equipment, and insurance exposures. The benefit of this audit will be to save, premium dollars for the City by eliminating and coverage duplication, unnecessary coverage. and uncovering any insurance gaps in current program. The Physical Audit Report will also be used as a Risk Management tool to make the renewal application to the LMC easier and more accurate. Workers Compensation Claims Management- Our goal is to save premium dollars in Work Comp by moving all our clients to .80 Experience Modifications. We do this by proactively managing larger loss time claims and control the process to keep costs to the City down. We also review all claims reserves and engaue the LMCIT in reducing these reserves to lower Experience Modification and Work Comp premiums. Propertv/Casualtv Claims Management- Auain, our goa] is to save premium dollars by Qettiln)., all of our clients below a 1.00 Experience Rating Modifier. We also show our larger Cities how to save additional premium by choosing the hest LMCIT Deductible Aggregate Modifier option based on our risk retention analysis, Legal Services Hotline- We offer a legal hotline for our City clients. This is available for calls relating to Human Resources. Work Comp. Land t..ise, or any other City business. LMCIT Internet Application "Flands On" Renewal Assistance- From our online experience we will make your renewal process a "one step" renewal by pre -entering renewal information which will eliminate most of your paperwork. Other Standard Services Claims Analysis and Loss Control Coordination Risk Retention/ Deductible Analysis Claim Handling, Assistance Prompt Response to City Staff Insurance Questions Certificate of Insurance Vehicle Insurance Cards Construction Contracts Review All Other Insurance/ Risk ;Management Issues We are looking forward to the opportunity to work with you on the 2013 LMCIT renewal. The agent transition will he a seamless process starting, with the attached Agent of Record Request which we will subnnt to you LIVICIT underwriter. 11 you have any other questions please contact Carl or mysc.lf and. by all means contact our city references for their experiences working with us. Sincerely. RI.Younad4hE, Vice President Carl fiennets-en Public Entity ACCOUMS Manager TA tLE 4F C•NTENTS 1. Mission Statement & Professional Affiliations II. Agent Services for Municipal Clients A. Municipal Coverage Checklist B. Risk Retention Analysis 111. Public Entity Service Team lV. Municipal Client Reference List V. Agent of Record Authorization Northern Capital Insurance Group Northern Capital is a privately held brokerage company that has been a leader in the industr,y since 1978. Northern Capital is a Minnesota based agency that has the experience and personal attention to meet your needs, We have no out of state home office bureaucracy to get in the way of servicing our clients. This allows us to deliver a comprehensive oi ,services to your clients and follow through on the commitments we make to our clients, NORTHERN CAPITAL OUR MISSION • To provide the City with the most cost-effective insurance program in conjunction with the League of Minnesota Cities Insurance Trust (LMCIT). ▪ To do this by working with the City to customize a program that will enhance the value of the LMC1T coverage, • To provide a unique value added Age program that is service driven and risk management oriented. • To accomplish the above with the dedication of our Agency teams long term experience and knowledge of City exposure and the I,MCIT coverage. PROFESSIONAL ASSOCIATION MEMBERSIHPS AND EDUCATION MN Government Finance Officers Association The mission is to promote excellence and leadership in the government finance profession by pro,,iding quality educational opportunities. Minnesota PRIMA (Public Risk Management Association) its stated purpose is to provide practical and curreni information on Risk Management and Safety issues. LMCIT Safety and Loss Control Workshop An insurance agent's agenda of pertinent int-on-nation to help inform client Cities with the latest insurance coverage and claims, Northern Capital Agent Set -vices Northern Capital's unique proactive services include: • jnsurance Audit of City- Agent will complete an audit of the current City and E.DA insurance policies. and physical audit/photograph City structures. equipment, to be used as a risk management tool for the LMCIT coverage renewal process • Workers Compensation Claims Management- Our goal is to proactively manage claim reserves to lower the WC Experience Modification and premiums, usiag our free WC claims management consultant, • Prot-tem/ Casualty Claims Mana2ement- Save premium dollars bv getting our clients below a 1.00 Experience Rating Modifier, and by choosing the hest LMCIT deductible option. (See Exhibits) 6 Legal Services Hotline- A legal hotline for our City clients, for calls relating to Human Resources. Workers Compensation. Land Use, or other City Business. • LMCIT Online Renewal Support- Our EMCEE online renewal support service will make your future renewal process simpler and time saving by pre -entering and updating, renewal information. 6 LMCIT Coverage & Premium Summan,- Agent will provide a detailed summary with premiums by coverage, department, and individual items to facilitate City expense allocation, The agent will perform the following services: • Assist the City in evaluating municipal agreements and City contracts for insurance concerns. • Advise and assist the eit in assembling the underwriting data, Mel d for the renewal rating process. ty pdatiug values. • Advise and assist the city in evaluatimz and selecting among coverage alternatives such as deductibles, limits, optional coverage's. alternative coverage forms, etc. • Review coverage documents and invoices to assure coverage has been correctly issued and billed. • Advise the city on iciilial gaps or overlaps in coverage's, O Assist the city as requested in submitting claims and intcrpre particular claims. • Review loss reports for correct reporting. appropriate reserves. etc, g Assist as requested ‘vith safety and loss control activities, .ve as applied to Assist the city in identifying risk exposures and developing appropriate strategies to address those exposures. Thv above list is intended as a starting point, The city and aent will review and discuss this list to determine if specific services should he added to this list to meet the City's need and situation. MUNICIPAL COVERAGE CHECKLIST" City of Coverage Dates: Coverage Symbols: Y = Client has Coverage N = No Coverage PROPERTY Buildings Contents Mobile Proper.) Property In Open Builders Risk to 2 Million Replacement Cost Terrorist Activit.) Hood LMCIT Limited Coverage Loss of Revenue Accounts Receivable Valuable Papers Petrofund Reimbursement EOUIPMENT BREAKDOWN Boiler & Machinery Computer Equipment Computer Media/Data Income Loss/Extra Expense Ice Rink Buried Pipe CRIME Ivloney/Securi ics/Forgery Bond -Faithful .Performance MUNICIPAL LIABILITY Tort Limits -Waived Claims Made Liability Fire Damage -Legal Medical Expenses Mold Limited Coverwe Pollution Liability -Limited Products/Completed Ups Asbestos Claim -Limited Land Use ReiTulation Fireworks Display No Fault Sewer Backup Public Officials E&(i) Employment Practices Liab, Y N HZ Z D D Z 17 AUTOMOBILE Tort Limits -Waived Claims Made Liability Owned Units Hired/Non-Owned Liability IUMIUM Garage Liability Garage Keepers Seized Vehicle Phvs. DamaQe WORKERS COMPENSATION Minnesota Statutory Employers Liability Infectious Disease Testing Peace Officer Stress Benefits Elected Officials Covered Board & Commission (Listed) Retro-rating Option Medical Deductible Option EXCESS LIABILITY Limit $ 1.000,000 OTHER Liquor MN Statutory Loc: Defense Cost Reimbursement Cit' of Signature: Print Name: Title: Date: Northern Capital Insurance Group Signature: Print Name: Ronald You»gdah Title: Vice President Date: YN HZ i • Z Z E • Z LIIZ 7Z 17 • Z LIIZ D Z 0 H *The coverage afforded by the LNICiT Covenants described herein is subject to all the terms, limits. exclusions and conditions 4such coverage covenants. Northern Capital Agent Services Example: Risk _Retention/Deductible Analysis City of Deductible Options — Estimated Premium Savings Basis: .$56,610 Property Casualty Package excluding Employee Dishonesty Bond and Machinery Breakdown coverage's. (.7orrent $500 Deductible — Currently 3.5`)/0 Credit Year Deductible Paid & Pending 2011 $500 2010 , $1.850 2009 $2.320 2008 SO 2007 $500 Option: $2,500 Deductible —11.5% Credit ($4,693 Additional Credit) Year Additional Deductible Net Gain/Loss 2011 $1.710 + S2.983 010 $3.333 + S1.360 2009 $4.553 + $140 2008 $0 + S4,693 2007 $2,500 + 2.19:3 jr- S11,369 Option: S5,000 Deductible — 17% Credit ($7,920 Additional Credit) Year Additional Deductible Net Gain/Loss 2011 $1.170 1- $6,210 2010 $5.833 $2.087 2009 S4.552 + $3.368 2008 + S7.920 2007 $5,000 4- S2.920 522505 Conclusion: 1. Premium increase from 2007-2012 was 44.7",i) ($40,968 to S59.288) 2. Claims: Severity concern, not a frequency problem 3. Larger Deductible Plans: Would recommend establishing a City insurance Fund" from which premiums and loss deductibles arc paid. The "premium basis" should be at the $.500 deductible premium basis to provide funds for the higher deductibles, Northern Capital Services Team Team Executive Mana.ger Ron Youngdahl Northern Capital 952-996-8819 Public Entity Accounts Manager Carl Bennetsen Northern Capital eazi 952-996-8864 Insurance lvlarketingTAecount Executive Kristy Hagner Northern Capital -MU .00111. 952-996-8813 Legal Services Hotline Kenneth & Graven Peter G. Mikhail rc 612-337-9220 Mary D. Tietjen 612-537-9277 Robert J. Vose 612-337-9275 Workers compensation Claims Management - Tracey Bryan Claims/Experience Mod Consulting KBA Inc. 952-835-1100 Employee Benefit Specialist Rebecca A. Deelstra Northern Capital Life & Health 952-996-8845 Licensed Property and Casualty agent. , Founder of RI_ Youngdahl & Associates that merged in 2000 with Arthur J. Gallagher. Has been involved with municipal clients for 25 years Licensed Property and Casualty agent. Formerly affiliated with R.L. Youngdahl & Associates. Has worked with The League of MN Cities Insurance Trust since its inception. Primary focus is municipal accounts. Licensed Property and Casualty agent. Customer Service and account marketing_ including coverage changes and updates Kennedy K& Graven is currently the largest Minnesota law firm that practices primarily in local government law. Hotline services for our cities include: employment and personnel issues; land use questions: and other municipal law questions. Additional services beyond one hour per issue are subject to negotiation. Provide claims review for accuracy of reserving, and effect of Workers Compensation experience rating. All other ,! services are subject to negotiation. Complete benefit programs including group medical. group life. and disability plans. These services are available separately and are not included in the fee agreement. NORTHERN CAPITAL IN C PAL CLIENTS REFERENCE LIST city of New Brighton Daniel A. Maiers, Director of Finance 803 Old Highway 8 NW Ncw Brioliton. MN 551 12-2792 (651) 638-2102 City of Eagan Gene Van Overbeke, CPA. Director of Administrative Services 3830 Pilot Knob Road Fagan. MN 55122-1810 (651) 675-5016 City of Orono Ron Olson. Finance Director P.O. Box 66 Crystal Bay., MN 55323-0066 (952) 249-4611 City of Deephaven Dana Young. City Administrator 20'225 Cottage\vood Road Deephaven. MN 55331 (952) 474-4755 City of Woodland Shelly Souers 20225 Cottal!ewood Road Deephaven. MN 55331 (952) 474-4755 City of Victoria Don Liram, City Administrator 7951 Rose Street Victoria. MN 55386-0036 (952) 443-4211 City of Spring Lake Park Barbara Nelson. City Administrator Peggy Anderson. Accountant 1301 81m Ave NE Spring Lake Park. N/IN 55432 (763) 784-6491 City of Albertville Tina Lannes. Finance director 5959 Main Ave. NE Albertville, MN 55301 (763) 496-6802 City of Brooklyn Center Dan Jordet, Finance Director 6301 Shingle Creek Parkway Brooklyn Center. MN 55430 (763) 569-3345 City of Shorewood Brace Dc.long, Finance Director 5755 Country Club Rd. Excelsior. i\IN 55331 (952) 960-7903 Ron Youngdahl and Carl Bennetsen have over 20 years each of municipal insurance experience with the League of Minnesota Cities insurance Trust. Our previous agency. Youngdahl & Associates (later a merger partner with Arthur 1. Gallagher Co.t. was the LMCIT Agent of Record for several metro area cities of a similar size and exposure (including the cities of Eagan. Ncw Brighton, and Orono). About three years ago. after calls from several prior municipal contacts. Ron Younedahl and Carl Bennetsen reunited to form thc Agency's Public Entity Service Team. Our problem solving proactive approach is based on the "hands-on- municipal service program that we initiated at R.L. Youngdahl & Associates. We are looking for quality municipal clients that have an interest in controlling their insurance costs. and are looking, for an agent with enhanced risk management services. November 20. 2012 To The League of Minnesota Cities: This confirms that effective immediately, we have appointed Ronald Youngdahl, agent of Northern Capital Insurance, P.O. Box 9396, Minneapolis, MN 55440-9396, as our insurance agent of record with respect to our property/casualty insurance. Northern Capital is hereby authorized to deal directly with The League ofMinnesota Cities Insurance Trust with respect to changes in our current insurance policies. This letter also authorizes The League of Minnesota Cities Insurance Trust to furnish Northern Capital with all information they may request as it pertains to our insurance contracts. rates, rating schedules, surveys, reserves, claims and all other data they may wish to obtain for their study of our present and future insurance requirements. Sincerely, Signature Date Title TI T )1' KE ELMO MAYOR AND COUNCIL COMMUNICATION, DATE: 11/20/12 CONSENT ITEM #: 10 RESOLUTION AGENDA ITEM: Lot Size and Septic System Variance — 8961 37th Street SUBMITTED BY: Kyle Klatt, Planning Director THROUGH: Dean A. Zuleger, City Administrator REVIEWED BY: Planning Commission Nick M. Johnson, City Planner SUMMARY AND ACTION REOUESTED: The City Council is being asked to consider a request from Terri Franzwa, 8367 26th Street North, to build a new home at 8961 37th Street North on a lot that does not meet the City's minimum area requirements for lot size or the required minimum suitable area for septic drainfields. The City Council previously approved a similar variance for the applicant's property in 2007, but this variance has since expired. Ms. Franzwa would now like to build a home on the property and is seeking a new variance in order to move forward with her building plans. The recommended motion to act on this request is as follows: "Move to approve Resolution 2012-60 approving a variance to allow the construction of a new home at 8961 37th Street North on a lot that does not meet the Citv's minimum area requirements fir lot size or the required minimum suitable area for septic drainfields." BACKGROUND INFORMATION: The attached Planning Commission report includes a detailed review of the application along with the original Staff recommendation to the Commission. Should the Council support the Planning Commission recommendation for approval of the request, the attached resolution reflects the findings that were adopted by the Commission. PLANNING COMMISSION REPORT: The Planning Commission reviewed the variance request at its November 14, 2012 meeting and conducted a public hearing at this time. No one spoke at the public hearing. The Commission raised questions concerning the availability of public water services to the applicant's lot and whether or not soil testing had been completed to verify the feasibility of constructing a sanitary sewer system on the property. Staff noted that public water service is available to serve the new home and that the applicant had performed soil testing. The soil tests document that the site is suitable for a standard trench -type on -site sewage treatment system. PLANNING COMMISSION RECOMMENDATION: Based upon the above background information, Staff report and Planning Commission recommendation, it is recommended that the City Council approve the request from Ten-i Franzwa, 8367 26th Street North, to build a new home at 8961 37th Street North on a lot that does not meet the City's minimum area requirements for lot size or the required minimum suitable area for septic drainfields by undertaking the following action: "Move to approve Resolution 2012-60 approving a variance to allow the construction of a new home at 8961 37th Street North on a lot that does not meet the City's minimum area requirements Or lot size or the required minimum suitable area or septic drainfields." ATTACHMENTS: 1. Resolution 2012-60 7. Planning Commission Report (11/14/12) . Application Narrative 4. Certificate of Survey for Lot 5. Site Plan 6. Location Map 7. Aerial Photograph of Site 8. Washington County Soil Testing Letter (11/13/12) SUGGESTED ORDER OF BUSINESS: Introduction of Item .............. ............................................ City Administrator Report/Presentation.... ...... .............. ...... ..... ....Planning Director Questions from Council to Staff .......... ............ Mayor Facilitates Public Input, if Appropriate ..... ............. Mayor Facilitates Call for Motion ................................................. ..... ......... Mayor & City Council Discussion ............ ..... . ............ .................. ..... ........ ........ Mayor & City Council Action on Motion. ..... ......... ........................... ................ Mayor Facilitates CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2012-60 A RESOLUTION APPROVING A VARIANCE TO ALLOW THE CONSTRUCTION OF A NEW HOME ON A LOT THAT DOES NOT MEET THE MINIMUM REQUIREMENTS FOR LOT SIZE OR SUITABLE DRAINFIELD AREA WHEREAS, the City of Lake Elmo is a municipal corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, Terri Franzwa, 8367 2611 Street North (the "Applicant") has submitted an application to the City of Lake Elmo (the "City") for a variance to build a new home at 8961 37th Street North on a lot that does not meet the City's minimum area requirements for lot size or the required minimum suitable area for septic drainfields. a copy of which is on file with the City; and WHEREAS, notice has been published, mailed and posted pursuant to the Lake Elmo Zoning Ordinance, Section 154.017; and WHEREAS, the Lake Elmo Planning Commission held a public hearing on said matter on November 14, 2012; and WHEREAS, the Lake Elmo Planning Commission has submitted its report and recommendation to the City Council as part of a Staff Memorandum dated November 20, 2012; and WHEREAS, the City Council considered said matter at its November 20. 2012 meeting. NOW, THEREFORE, based on the testimony elicited and information received, the City Council makes the following: FINDINGS 1) That the procedures for obtaining said Variance are found in the Lake Elmo Zoning Ordinance, Section 154.017. ) That all the submission requirements of said Section 154.017 have been met by the Applicant. 3) That the proposed variance is to build a new home at 8961 37th Street North on a lot that does not meet the City's minimum area requirements for lot size or the required minimum suitable area on one acre for septic drainfields. The Applicant's lot is 0.86 acres in size and the Zoning Ordinance requires a minimum area of 0.9 acres for a lot of record to be considered buildable. 4) That the Variance will be located on property legally described as follows: Lots 1 and 2 of Block 2, Kenridge Addition in the City of Lake Elrno, Washington Council and State of Minnesota. More commonly known as 8961 37`11 Street North. 5) That the strict enforcement of Zoning Ordinance would cause practical difficulties and that the property owner proposes to use the property in a reasonable manner not permitted by an official control. Specific findings: That the proposed use is reasonable because prior to 2007 there was a single family home located on this site and the property was previously considered buildable as part of a subdivision that was platted prior to adoption of the ('ity's present Zoning Ordinance. With the subsequent adoption of larger minimum lot size requirements by the City, the lot house was considered a legal non -conforming use, in which case it could have been rebuilt on the property within one year of the previous structure being razed. The re-establishment of a single-family home on this lot is reasonable as it is located in a neighborhood of other single family homes with similar lot sizes. 6) That the plight of the landowner is due to circumstances unique to the property not created by the landowner. Specific findings: That the applicant's property is unique due to the removal of the previous structure from the premises and the relatively short time frame after which a new structure could have been built without variances from the minimum lot size requirements of the Zoning Ordinance. The current owner of the property was not responsible for the declaration of the previous nuisance conditions on the site, and instead is seeking to restore the past use that is otherwise consistent with the surrounding land uses. This lot is further unique in that the minimum sizefor a septic system would not be applicable to a lot with an existing house. 7) That the proposed variance will not alter the essential character of the locality in which the property in question is located. Specific findings: The applicant's lot is larger than many of the lots in the surrounding neighborhood and has historically been used for a single family home. The proposed location of the honze on the property is consistent with the siting of homes on adjacent lots. 8) That the proposed variance will not impair an adequate supply of light and air to property adjacent to the property in question or substantially increase the congestion of the public streets or substantially diminish or impair property values within the neighborhood. Specific findings: No impacts above and beyond those considered normal for any other single-family lot in the surrounding neighborhood would be expected with a new home on the Applicant's lot. CONCLUSIONS AND DECISION Based on the foregoing, the Applicant's application for a Variance is granted, provided the following conditions are met: . The proposed house shall be required to connect to the municipal water system. Passed and duly adopted this 20th day of November 2012 by the City Council of the City of Lake Elmo. Minnesota. Brett Emmons, Mayor Pro Tem ATTEST: Adam R. Bell. City Clerk To: From: _Meeting Date: Applicant: Location; Zoning: City of Lake Elmo Planning Department Variance Request Planning Commission Kyle Klatt, Planning Director 11/14/12 Terri Franzwa 8961 37th Street North R1 — Single Family Residential Introductory Information Application The City of Lake Elmo has received an application for a variance from Terri Franzwa, Summary: 8367 26th Street North, to build a new home at 8961 37th Street North on a lot that does not meet the City's minimum area requirements for lot size or the required minimum suitable area for septic drainfields. The Zoning Ordinance allows existing lots of record to be considered buildable if the lot meets a minimum of 60% of the minimum lot size in the underlying zoning district. The applicant's lot would therefore need to be a minimum of 39,204 square feet in size in order to be considered buildable, which is 1,702 square feet larger than its current size of 37,502 square feet. In addition, the City Code requires that all lots must have at least 1 acre of land suitable for septic drainfields and area sufficient for 2 separate and distinct drainfield sites. The applicant's site, because it is less than 1 acre in size, is also not able to meet this requirement. Primary and secondary drainfield sites have been identified for the lot on the attached site plan. Property The applicant's property at 8961 37th Street North was originally platted as two lots Information: (Lot 1. Block 2 and Lot 2. Block 2) within the Kenridge Addition in July of 1966. The two lots were later combined into one tax parcel for a total of 0.86 acres. Up until 2005, there was a home. accessory structure, and septic system located on this property. In March 2004, based on the recommendation of the Building Official and City Attorney, the City Council declared the house hazardous and unsafe structure. In November 2004, Washington County ordered an abatement of the public nuisance. The timeline established to correct the property deficiencies was not met and the County subsequently authorized demolition of the buildings on the property to abate the public health nuisance. This property was forfeited in 2004 and the buildings demolished the in the following year. The vacant lot was sold and is currently owned by Mr. Thomas DuFresne (10777 Lansing Avenue North, Stillwater, MN and co - applicant). After assuming ownership in the property, Mr. DuFresne applied for a variance in order to rebuild a home on the property. and this variance was approved by the City Council on June 17, 2007. The variance was approved with a condition that the variance would expire one year from the date of approval. He did not immediately build the proposed house on the property, and requested extensions that were granted by the City in the following years. In the more recent past, Mr. DuFresne has not re- applied for an extension of the variance, and it has since expired in accordance with the previous Council action on the property. The present applicant, Ms. Franzwa, has now asked for reconsideration of the property owner's previous request for a variance, and has submitted a new application for a variance to allow the construction previous requested on the site. The property has not changed substantially in the 5 years since a variance was initially approved by the Council, and is presently vacant except for the trees that surrounded the former house and garage. Applicable Section 150.017 Variances. Codes: (A -I) Variances. Identifies procedures and requirements for the processing and review of a variance application. Please note that this section was recently updated by the City to comply with revisions to Minnesota State Statutes, Section 154.051 Zoning Districts: R-1 — One Family Residential (C) Minimum District Requirements: The R-1 Zoning District has a minimum lot size of 1 1/2 acre per unit without sanitary sewer and 24,000 sq. ft. per unit with sanitary sewer. This site does not have access to sanitary sewer, therefore the 1 1/2 acre requirement would apply (and .firrther regulated as noted in the following section) Section 154.080 Additions and Exceptions to Minimum Area, Height, and Other Requirements. .A) Existing Lot: An existing lot is a lot or parcel of land in a residential district which was of record as a separate lot or parcel in the office of the County Recorder or registrar of titles, on or before the effective date of this section. Any such lot or parcel of land which is in a residential district may be used for single family detached dwelling purposes provided the area and width of the lot are within sixty percent (60%) of the minimum requirements of this section. provided all setback requirements of this section must he maintained; and provided it can be demonstrated safe and adequate sewage treatments systems can be installed to serve the permanent dwelling. Section 154.051 Zoning Districts: R-1 — One Family Residential (C) Septic Drainfield Regulations: All lots must have at least one (1) acre of land suitable for septic drainfields and area sufficient for two (2) separate and district drainfield sites. Placement of the second required drainfield between the trenches of the first drainfield is prohibited. Section 154.080 Additions and Exceptions to Minimum Area, Height, and Other Requirements. (I) Minimum Area Requirements for Lots Without Public Sanitary Sewer: In areas without public sanitary sewer where public sanitary sewer is not proposed in the City Capital Improvement Program or Comprehensive Plan, single and two family homes shall demonstrate suitable soil conditions for a minimum on -site sewage treatment area of one (1) acre per dwelling unit. Findings & General Site Overview Site Data: Lot Size: 37,502 square feet (0.86 acres) Existing (Jse: Vacant Existing Zoning: RI — Single Family Residential: Property Identification .Number (PID): 16-029-21-14-0007 Application Review: DWELLING, SINGLE-FAMILY. A residential structure designed for or used Applicable Definitions: exclusively as 1 dwelling unit of permanent occupancy. Variance Review: INDIVIDUAL SEWAGE TREATMENT SYSTEM. An on -site sewage treatment system connecting to a single dwelling or other establishment. consisting of soil treatment unit, septic tank, and any associated pumping and piping systems. PRACTICAL DIFFICULTIES "Practical difficulties," as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by an official control. UNIQUE CIRCUMSTANCES. The plight of the landowner is due to circumstances unique to the property not created by the landowner VARIANCE. A modification of a specific permitted development standard required to allow an alternative development standard not stated as acceptable in the official control. but only as applied to a particular property for the purpose of alleviating a hardship as defined in the zoning code. Economic considerations alone shall not constitute a hardship. The applicant is proposing to build a new home at 8961 37'h Street North on a lot that does not meet the City's minimum area requirements for lot size or the required minimum suitable area for septic drainfields. The attached site plan depicts the Variance Criteria: proposed house to he built, which includes the proposed locations for a primary and secondary subsurface sewage treatment system. This plan appears identical to the one submitted with the 2007 variance; furthermore, the applicant has indicated that she has applied for a septic permit from Washington County that that this permit would likely be issued prior to the Planning Commission meeting. The home would be sited on the property in a manner very much in keeping with the arrangement of homes on other lots in this neighborhood, and would comply with all applicable setbacks and zoning regulations for an R-1 district. As noted above, the City Council has previously approved a variance to allow a new home to be built on the applicant's lot, which was submitted prior to the recent ordinance update related to variances, After reviewing the request against the current variance standards, Staff has found that the applicant meets these requirements and has provided draft findings for consideration by the Planning Commission in the sections below. An applicant must establish and demonstrate compliance with the variance criteria set forth in Lake Elmo City Code Section 154.017 before an exception or modification to city code requirements can he granted. These criteria are listed below. along with comments from Staff regarding applicability of these criteria to the applicants request. Practical Difficulties. A variance to the provision of this chapter may he granted by the Board of Adjustment upon the application by the owner of the affected property where the strict enforcement of this chapter would cause practical difficulties because of C1IC11171,510117CeS unique to the individual property under considercilicm cmd then only when it is demonstrated that such actions will he 1.17 keeping with the .spirit and intent of this chapter Definition of. practical difficulties - "Practical difficultie,s" as used in connection with the granting of a variance, nieans that the property 011,17er proposes to use the property in a reasonable Mariner not permitted by an official control. Under this standard. the City would need to find that the construction of a new home at 8961 371" Street North is a reasonable use of the property not otherwise permitted under the zoning ordinance. The appropriate findings for this standard would therefore need to note that the proposed house is a reasonable improvement for the lot, Using this standard as a basis, Staff is suggesting that the Planning Commission consider the following: FINDINGS: That the proposed use is reasonable because prior to 2007 there was a single family home located on this site and the property was previously considered buildable as part of a subdivision that was platted prior to adoption of the City's present Zoning Ordinance. With the subsequent adoption of larger minimum lot size requirements by the City, the lot house was considered a legal non- conforming use. in which case it could have been rebuilt on the property within one year of the previous structure being razed. The re-establishment of a single- family- home on this lot is reasonable as it is located in a neighborhood of other single family homes with similar lot sizes. 2. Unique Circumstances. The plight of the landowner is due to circumstances unique to the property not created by the landowner. In order to demonstrate compliance with this standard, the Planning Commission would need to note those aspects of the applicant's property that would not pertain to other properties within the same zoning classification. In this case, an existing structure that would have otherwise been compliant under the Zoning Ordinance was removed due to a lack of upkeep and maintenance. The current land owner did not cause the property to fall into disrepair, and if he had purchased the land immediately after the demolition was complete, he could have rebuilt without any variances. Again, Staff is suggesting some findings that could be considered by the Planning Commission as follows: FINDINGS: That the applicants property is unique due to the removal of the previous structure from the premises and the relatively short time frame after which a new structure could have been built without variances from the minimum lot size requirements of the Zoning Ordinance. The current owner of the property was not responsible for the declaration of the previous nuisance conditions on the site, and instead is seeking to restore the past use that is otherwise consistent with the surrounding land uses. This lot is further unique in that the minimum size for a septic system would not be applicable to a lot with an existing house. 3. Character of locality. The proposed variance will not alter the essential character of the locality in which the properly in question is located A formal set of findings related to this standard is suggested as follows: FINDINGS: The applicant's lot is larger than many of the lots in the surrounding neighborhood and has historically been used for a single family home. The proposed location of the home on the property is consistent with the siting of homes on adjacent lots. 4. Adjacent properties and traffic The proposed 1:011017Ce Will 1701 impair an adequate supply of light and air to property adjacent to the property in question or substantially increase the congestion of the public streets or substantially diminish 01 impair property values within the neighborhood No impacts above and beyond those considered normal for any other single-family lot in the surrounding neighborhood would be expected should the variance be granted. Considering the potential findings of fact as suggested in the preceding section, Staff is recommending approval of the variance request based on the findings noted in items 1-4 above. As part of the previous variance, the City required that that the proposed home connect to the public water service currently available this area. Staff is recommending that this condition be carried forward as part of the present request. The other conditions adopted at part of the 2007 variance on this property were all specific to criteria that need to be met as part of any new home construction in the City and are not being recommended with the current review. Variance Based on the analysis of the review criteria in City Code and referenced in the Conclusions: preceding section. Staff is recommending approval of the applicant's request to build a new home at 8961 37th Street North on a lot that does not meet the City's minimum area requirements for lot size or the required minimum suitable area for septic drainfields. Resident Staff has not received any correspondence or had any other communication with Concerns: neighbors in advance of the public hearing. Additional The City's previous review of a variance for this lot and the ensuing extensions did not Information: identify any critical issues or problems that would be created should a new home be allowed on the applicant's property. Conclusion: The applicants are seeking approval of a variance to build a new home at 8961 37'h Street North on a lot that does not meet the City's minimum area requirements for lot size or the required minimum suitable area for septic drainfields. Commission The Planning Commission has the following options: Options: A) Recommend approval of the variance request; B ) Recommend denial of the variance request; C ) 'Fable the request and direct staff or the applicant to provide additional information concerning this application. The deadline for a Council decision on this item is December 24, 2012, which can be extended an additional 60-days if needed. Rec: Staff is recommending approval of a variance to build a new home at 8961 37'1 Street North on a lot that does not meet the City's minimum area requirements for lot size or the required minimum suitable area for septic drainfields based on the findings documented in the above Staff report and provided the following condition is met: 1) The proposed house shall be required to connect to the municipal water system. Denial To deny the request, you may use the followingfoliowing niotion as a guide: Motion Template: 1 move to recommend denial of the request for a variance to build a new home at 8961 37th Street North on a lot that does not meet the City's minimum area requirements for lot size or the required minimum suitable area for septic drainfields —(please site reasons for the recommendation) Approval To approve the request, you may use the following motion as a guide: Motion Template: I move to recommend approval of the request for a variance to build a new home at 8961 37111 Street North on a lot that does not meet the City's minimum area requirements for lot size or the required minimum suitable area for septic drainfields based on the findings as drafted by Staff ...(or cite your own) ...with the conditions outlined in the staff report. cc: Terri Franzwa, 8367 26111 Street North, Lake Elmo Thomas DuFresne, 10777 Lansing Avenue North, Stillwater, 1\4N 55082 City of Lake Elmo DEVELOPMENT APPLICATION FORM Fee $ [1:1 Comprehensive Plan Amendment Ej zoning District Amendment E Text Amendment I I TELEPHONES: FEE OWNER: TELEPHONES: (Home) Valiance (See below) IIJ Minor Subdivision [Tj Lot Line Adjustment Flood Plain C.U.P. D Rtsidcntial Subdivision Conditional Use Permit Sketch/Concept Plan D Conditional Use Permit (C.U.P.) 0 Sitc & Building Plan Review APPLICANT: AO g_34,7 {Nam Addruaa) 7q/ S 2)10( (Work) (Mulling Address) /a 6a Woe 444600 ced Ei Residential Subdivision Preliminary/Final Plat 0 01 — 10 Lots 0 !)-2O1ots, 0 21 Lots or More 7 4- El Excavating & Grading Permit D Appeal D POD lie2;iji4,7 (blebe01.14i4 y. PROPERTY LOCATION (Address and Complete (Long) Legal Description): .36-4efiV, 40+ ? 5k Kele) .dge Act ,4/9- 2 KOc,c97 (Fax) RIP) DTA(LEO REASO OR REQUEST:740 ce?.. *VARIANCE REQUE$TS: -AS outlined ireSection 301.W50 C. cfthe Lake ELuio MunicipaJ Code, the Applicant must demonstrate a hardshippefore a 'variance can be gamed. The hardship related to this application is as follows: Yariaoce_. ts r • :,417,-0 reALe per-see/59,h ,76,1.69.51Ad A 10/- niZe, • -52/6di In sigaing this application, 1 hereby acknowledge that r have mad and fully understand the applicable provisions °fine Zoning and Subdivision Ordinances and current administrative pracednres. II -unbar acknowledge the fee explanation as outlined in the application procedures and hereby agree to pay all statements received fr©m the-Citv pertaining to additional application expense. Applicant tt) Clty ofLk Elmo 3800 ioremc Mout No1111.101= Elmo • 55042 - 651-777-5510 - Fax 651-777-9615 7012. 7p1� City mfLake Elmo Variance Request & Fee owner: Thomas DuFresne Contract owner: Terri Franzwa B. 896I37*Street North, PlD.# 16]329.21.I4.0007, Lot size: 37,420nquare feet and .8588 Acres, existing use is a vacant lot (home built in 1969 removed in 2005), current zoning is?7? C. Provisions of the city code for which we are seeking a variance is Section 300.09 Subdivision 1 and Section 3OO.O7Subdivision 4[. D� Lot is an existing residential lot located in a neighborhood of similar sized lots which had an existing home onitprior to2DOS.Fee owner applied for and was granted these variances in 2007 and an extension in 2009 and was planning on building another home there at that time, however due to the economic conditions did not doso. The variance expired last year. There is city water available tothe property at this time and | have o perc test showing that o septic system with backup will work onthis site. E. Talked to staff about the need to renew the variance on this site and was shown the files from the previous request and discussed the procedure to reapply again. F. Strict enforcement of these ordinances Would make the lot unbuildable as the size does not conform and the size of lot to have a septic system on it is below one acre. The characteristics of the lot make it impractical to add land to it as both adjoining property owners are of the same size orsmaller insize the subject property, G. As stated above the requests being asked for are because of the characteristics of the property due toits size and past approval for lots ofthis size inthis area. H. Granting of this variance would not alter the essential character of the current neighborhood as all homes in the current neighborhood are similar in size, there was recently a home on this site and also subject lot has a nice tree line buffering the adjoining properties to the south and west. L The variance requested will not impair anadequate supply nflight andairtotheediacent property owners and will not substantially increase the congestion of the public streets or substantially diminish or impair the property values of within the neighborhood as this will be a single family home with proposed access off of 37w Street, it will be a new home which should help the surrounding single family homes and as noted above has a buffer of trees to the two adjoining proper -ties for additional screening. Frd 1/2 i- :h iron pipe, S 567 co Fnd 1/2 inch rt-od C.Gr. S7c-4 Washington County Department of Transportation & Physic' al Development Surveyt and Land Management Division 14149 62nd Street North - Stillwater, MN 551142 651-430-6875 Survey of tax forfiet property made for the Washington County Department of Assessment, Taxpayer Services Sr Elections. LEGAL DESCRIPTION Lot 1 and Lot 2, Block 2, KENRIDGE ADD., according to the plat on file and of record in the Office of the Counoty Recorder, Washington County, Ifinnesota, N 89'29'53"E ,:p14-7ti`ed 1-.7Sr LNE) N 89'26 2.3.1 125.0: Fr: 1/2 inch rerod TO TES N 89' 29.53E 125.00 CD Ia. 't 0 BLK 2 LOT 2 0 0 plats of KENF'DGE ADE and KENRIDGE 2ND iDITION were pic:ted bosel on an erroneous location for the El/4 Corr,T, Section 16, T29N—R21W. The plats of KENF'DGE ADE and KENRIDGE 2ND ADDITION bath shc..., 33 feE- rr,h tfwnv nt Fnd 1/2 inch pinched iron pipe 4.0 , . 89'29 '53"E "••••' 125.00 •. „ • • : LOT 1 125 (plat) 1cl) 125 (plot) 1 24:75 125.35 89'39'10'W S 89'29'53-Vd Fnd 1/2 inch pinched iron pipe. : • • LEGEND 0 Denotes 7/8 inch diameter by 18 inch long iron rerod marked with an aluminum cap inscribed "WASH CO SURVEYOR PLS 26004" unless otherwise noted. ei Denotes found monument, size and markings ns indirntAri. P 3 9)4/C./ e;,-- 12 ecr,r-1 - 6767 Wash. Co, CIM NE Cor., $e.16, T29N—R21 W 3 0 -to rri A JIz' LEGEND 51158088555 WAFERS F orrHROIECTD 8558188 or1D 5101 K reD 85188151189E 18188588185511588 851855511858 NORTH SCALE, 555 8 398 11 erase+ aaax.vxu*emm€r /188 111841585 tS ME &SW OF A GCNFLARV AND REmornerrm Gl LAM MOOS AS IhEY AMR M 5.506 W.881/8/81181 C0585 OFttCE$ WA4YCN6 1511 COUNTY 5 N{tT RESPOIS 4EE. iaW 8.88 888»L1885185 NtAPDatKMAI CNA WS D58 PEEN iYCFPED ME nitre oEmarems Apd tOtl, 0415585858,554885 585 Department of Public Health and Environment Lowell Johnson Director Sue Hedlund Deputy Director November 13, 2012 Thomas Weiner Cardinal Homebuilders 533 Hayward Ave N Ste 100 Oakdale, MN 55128 RE: Soil Testing For Parcel #16-029-21-14-0007 Soil testing has been submitted and reviewed for lots 1 and 2 block 2 of the Kenridge addition to the City of Lake Elmo. The area tested is approximately 8000 square feet, 10 feet North of the South lot line and 10 feet East of the West property line. Soils within the tested area are suitable for a standard trench type on -site sewage treatment system. An installation permit for a sewage system may be issued following submittal of a final site plan and a specific sewage system design. As this is a pre-existing substandard lot, a variance to lot size may be required. In any event, the lot must be approved for building by the City of Lake Elmo prior to issuance of a sewage treatment system permit. The approved area should be protected from excavation or fill. Disturbance of the area will void this approval. If you have any questions, call me at (651) 430-6676 Pete Ganzel Senior Environmental Specialist Government Center • 14949 62nd Street North — P.O. Box 6, Stillwater, Minnesota 55062-0006 Phone: 651-430-6655 • Faxl 651-430-6730 • 1TY: 651-430-6246 www.comashington.mn.us Equal Employment Opportunity / Affirmative Action Ti- AKE -LMO AGENDA ITEM: SUBMITTED BY: THROUGH: REVIEWED BY: MAYOR AND COUNCIL COMMUNICATION Variance — 974 Jasmine Ave. N. Nick M. Johnson, City Planner Dean A. Zuleger, City Administrator Planning Cornmission Kyle Klatt, Planning Director DATE: 11/20/2012 CONSENT ITEM #: 11 MOTION SUMMARY AND ACTION REOUESTED: The City of Lake Elmo has received an application from Gary and Richelle Jader, 974 Jasmine Avenue North, for a variance to construct an accessory building closer to the front lot line than the principal structure. The proposal involves the construction of a detached garage for the purpose of storage of tools and yard equipment. The Lake Elmo Zoning Ordinance (§154.092) does not allow accessory buildings to be located nearer the front lot line than the principal structure in residential district. The Planning Commission held a public hearing for this variance request on 11/14/12, at which the Commission recommended approval of the variance. BACKGROUND INFORMATION: Gary and Richelle Jader submitted a building permit to construct an accessory structure on their property at 974 Jasmine Ave. N. When the applicants found that the proposed site would conflict with the Zoning Ordinance, they decided to apply for a variance. The proposed site is the most suitable due to a number of constraints, which are outlined in the Staff Report. Initially, the applicants wanted to build the structure further to the West, but were unable to do so due to the location of their septic drainfield, as well as the 10-foot setback required by Washington County. The Jaders wish to build the accessory huilding in order to store various tools, such as their snow blower, lawn mower, and other gardening equipment. STAFF REPORT: Due to the site conditions of the property at 974 Jasmine Ave. N., the applicants have found it problematic to locate the proposed accessory structure in any other location on their property. The site has several constraining elements. including an existing septic drainfield, steep slopes along the sides of the principal structure. as well as concerns related to access to the detached garage. After discussing these problems with the applicants, Staff made a site visit to the property and found the constraints to he accurate. In order to approve a variance under the new State Statute, the applicant must demonstrate compliance with 4 required findings: 1. 3. 4, Practical Difficulties Unique Circumstances Character of the Locality Adjacent Properties and Traffic Staff reviewed the application and determined that the variance request met the 4 required findings. Additional detail about this review can be found in the StaffReport to the Planning Commission. In addition to the Staff review of the proposed variance, four of the applicant's adjacent neighbors submitted letters in support of the proposed project. These letters support the applicant's case that the proposed location of the accessory building is the most suitable site on the property. The letters of support are attached. PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommends approval of the Variance by taking the following action: "Move to approve Resolution 2012-61, approving the Variance at 974 Jasmine Avenue North, as recommend by the Planning Commission." ATTACHMENTS: 1. Resolution 2012-61 2. Planning Commission Report, 11-14-12 3. Application and Applicant Narrative 4. Site Plan 5. Location Map 6. Site Photos 7. Letters of Support from the Neighboring Property Owners SUGGESTED ORDER OF BUSINESS: introduction of Item ....... .................... .............. . ..... City Administrator Report/Presentation.................... ........... .................Planning, Director Questions from Council to Staff ........ Mayor Facilitates Public Input. if Appropriate ...... ..... .................................. Mayor Facilitates Call for Motion ..... ............ ............ .......... ....... ........... Mayor & City Council Discussion ....... ............................ ....... ............ Mayor & City Council Action on Motion ...... .................. ..... ..................... Mayor Facilitates CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION 2012-61 A RESOLUTION GRANTING A VARIANCE TO ALLOW FOR THE CONSTRUCTION OF AN ACCESSORY BUILDING NEARER THE FRONT LOT LINE THAN THE PRINCIPAL STRUCTURE AT 974 JASMINE AVENUE NORTH WHEREAS, Mr. Gary Jader and Mrs. Richelle Jader have requested a variance to allow construction of an accessory building nearer the front lot line than the principal structure at 974 Jasmine Avenue North; and WHEREAS, the Lake Elmo Planning Commission held a Public Hearing on November 14, 2012, and reviewed and recommended approval of the variance to allow construction of the accessory building nearer the front lot line than the principal structure with the following condition: . The accessory structure must be located as far from the front lot line as possible while still meeting the required 10-foot setback from the existing septic drainfield. NOW, THEREFORE, BE IT RESOLVED that the Lake Elmo City Council hereby approves a Variance at 974 Jasmine Avenue North to allow construction of an accessory building nearer the front lot line than the principal structure. ADOPTED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO THE TWENTIETH DAY OF NOVEMBER, 2012. By: ATTEST: Adam Bell City Clerk Brett Emmons Mayor Pro Tem Resolution 2012-61 City of Lake Elmo Planning Department Variance Request To: Planning Commission From: Nick M. Johnson, City Planner Meeting Date: 11/14/12 Applicant: Gary and Richelle Jader Ougier: Gary and Richelle Jader Location: 974 Jasmine Avenue North Zoning: RE — Residential Estates Introductory Information Application The City of Lake Elmo has received an application from Gary and Richelle Jader, 974 Summary: Jasmine Avenue North, for a variance to construct an accessory building closer to the front lot line than the principal structure. The proposal involves the construction of a detached garage for the purpose of storage of tools and yard equipment. The Lake Elmo Zoning Ordinance as it pertains to accessory structures, §154.092, does not allow accessory buildings to be located nearer the front lot line than the principal structure. The applicant has provided a written statement to the City indicating the reason for the placement of the detached garage. In addition, the applicant narrative addresses how the proposed variance meets the 4 required findings to grant a variance. Property The Jader's property at 974 Jasmine Avenue North is located on the southwest corner Information: of Jasmine Ave. and CSAH-10 (10th St. N.) in the Stonegate Neighborhood of Lake Elmo. The attached location map details the location of the property, Applicabk Section 154.092 — Accessory Buildings and Structures Codes: (1) No detached garages or other accessory buildings in residential districts shall be located nearer the front lot line than the principal building on that lot, except in AG, RR, and R-1 Districts where detached garages may be permitted nearer the front lot line than the principal building by resolution of the City Council, except in planned unit developments or duster developments. Section 150.017 Variances. (A -I) Variances, Identifies procedures and requirements for the processing and review of a variance application. Please note that this section was recently updated by the City to comply with revisions to Minnesota State Statutes. Findings & General Site Overview Site Data: Lot Si:e: 2.5 acres Existing Use: Single Family Detached Dwelling Existing Zoning: RE — Residential Estates Property Identification Number (PID): 34.029.21.22.000 Application Review: As outlined in the applicant's narrative, the detached garage is intended to be used for Variance gardening Review:equipment and tool storage, such as snow blower and other equipment. Due to the characteristics of the lot and location of the septic drainfield, the applicant was unable to locate the structure in the desired location behind the principal structure further to the west of the proposed location. The attached site plan shows the proposed location of the accessory building. Vtaiana, Raitthonenis: Regarding the proposed location of the accessory building, the applicant's have noted that there are several difficulties in locating the accessory building behind the principal structure on the Jader's property. On the north side of the lot, the location of the septic drainfield does not allow the garage to be located behind the principal structure due to the required setbacks from drainfield areas. Alternatively, the applicant noted that expanding the existing attached garage to the north presented structural challenges as reported by the applicant's builder, and would limit access to the rear yard of the property. In terms of locating the structure to the west °utile principal structure, or in the rear yard, difficulties arose from a standpoint of poor access. Finally. locating the structure on the south side of the home was not feasible due to steep slopes, and several mature trees would need to be removed. Staff did make a site visit to confirm these difficulties and found the applicant's description to be accurate. In addition, Staff has determined that the proposed location of the detached garage is 91 feet from the front yard lot line, and would therefore be consistent with the intent of the RE zoning district, keeping structures away from the street area. It should also be noted that the neighbor to the south of the Jader's property, Kris Taylor, has submitted a letter of support for the proposed location of the accessory structure, This letter is also attached in the packet. In discussing possible locations for the detached garage, it is noteworthy that locating the structure in the rear or side (southern) yard would make the structure far more visible to the adjacent neighbors. An applicant must also establish and demonstrate compliance with the variance criteria set forth in Lake Elmo City Code Section 154.017 before an exception or modification to city code requirements can be granted. These criteria are listed below: Practical Difficulties. A variance to the provision of this chapter may be granted by the Board of Adjustment upon the application by the owner of the affected property where the strict enforcement of this chapter would cause practical difficulties because of circumstances unique to the individual property under consideration and then only when it is demonstrated that such actions will be in keeping with the spirit and intent of this chapter. Definition of practical difficulties - "Practical difficulties" as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by an official control. 2. Unique Circumstances. The plight of the landowner is due to circumstances unique to the property not created by the landowner. 3 Character of locality. The proposed variance will not alter the essential character of the locality in which the property in question is located. 4. Adjacent properties and traffic. The proposed variance will not impair an adequate supply of light and air to property adjacent to the property in question or substantially increase the congestion of the public streets or substantially diminish or impair property values within the neighborhood. Given the information that has been submitted by the applicant and pending further review by the Planning Commission, staff would offer the following suggested findings specific to the variances that have been requested by the applicant: 1. The proposed use of a detached garage in the proposed location is a reasonable use (nc the property. The applicant has demonstrated that the proposed location is the most suitablelocation on the site. In addition, Staff has determined that the intent of the RE district is still being met, Staff determines that this criterion is met 2. The location of existing drainfield and steep slopes surrounding the principal .structure ore unique to the lot, and make locating the structure in another location problematic. 1,i addition, thefact that the Jader property is a corner lot, with the side (corner) yard facing all of the adjacent properties. makes locating the accessory building to the south of the principal structure more problematic fi oni a screening standpoint. Staff determines that this criterion i. met. .3. The applicant has noted that the detached garage will match the principal home architecturally. In addition, the structure is tucked into the existing wooded area as much as possible, offering additional screening to the north. Regarding the surrounding residential properties, detached accessory Stilictlires (11T C0111111011 to the neighborhood. The addition of this accessory structure is consistent with the intent of the RE district and would not alter the character ofthe locality. Staff determines that this criterion is met. 4. .The proposed variance will not impair an adequate supply of light and air to property adjacent to the property in question or substantially increase the congestion of the public streets or substantially dhninish or impair property values within the neighborhood. Staff determines that this criterion is met Conclusions: Staff finds that the applicants have met the 4 necessary criteria for a variance and demonstrated that the proposed location for the accessory building is consistent with the purpose or intent of the RE zoning district. Conclusion: Gary and Richelle Jader, 974 Jasmine Ave. N., have submitted a request for a variance to construct a detached garage nearer the front lot line than the principal structure. Staff Rec: Staff is recommending that the Planning Commission recommend approval of the variance request by Gary and Richelle Jader, 974 Jasmine Avenue North, given that the request meets the four criteria for a variance. In addition, Staff recommends to add a condition that the applicant must keep the accessory structure as far from the front lot line as possible (while meeting the septic drainfield setback) in order to meet the intent of the RE zoning district. Approval To approve the request, you may use the following motion as a guide: Motion Template: "Move to recommend approval of the variance request at 974 Jasmine Ave. N. to allow the construction of an accessory structure nearer the f.ront lot line than the principal structure with the.following condition: 1. The accessory structure must be located as far n the front lot as possible while still meeting the required 10-foot setback from the existing septic drainfield." cc: Gary and Richelle Jader , Fee City of Lake Elmo DEVELOPMENT APPLICATION FORM Colm,Irtdlensive Plan Amend rncnl : Zoning District Amendment "rev, ,ekin-ndrpent Li Flood Hain C Conditional Use Pennit Li Conditional Use Permit (CUT.) APPLICANT: TELEPHONES: FEE OWNER: TELEPHONES: Name) (Home) ariance (Sec (3elow) Mina! Siihdiviion Acijustmt.mi n Residential Subdivision Sketch/Conecot Plan Li Site & Buildinrit Plan Review Residential Subdivision Pre' Marv/Final Plat 0 i - 10 Lots 0 I J 20 Lots 0 21 l_ois or More j Excavating (niading Permit 71 Appeal ri PLT) 9,7Y -1-A-c5m.we ,/\V N' SS-0 LIZ__ ailing Address (ZP). / yg6 (Name) (Mailing Address) {Home) (Work) (Work) (Mobile) (Fax) (Mobile) (Fax) PROPER OCATION (Address and Complete (Long) e al Description): L37- Asfv\li,Jk. Av4. A4 DETAILED REASON FOR REQUEST: \./`-)\Nj A),--) I Oi R 0- (Q 11. 61 Ter- 362.- frk f•in ov R_ S-Lsir:--,/t1- .1- ) (ZIP) 'VARIANCE REQUESTS: As outlined in Section 301.060 C. of the Lake Elmo :Municipal Code, the Applicant must stale a hardship before a variance can be granted. The hardship related to this application is as follo\vs: NI Q.S o 6,e ek-ks17-_-L 7-6 oLli Aaptcp- Ay s 3u2 Skito a)679 1/4( 4Cri tJ or oucz__ ovi in signing this application, I hereby acknowledge that I have read and fully understand the applicable provisions of the Zoning and Subdivision Ordinances and current administrative procedures. I further acknowledee the fee explanation as )utlined in the application procedures and hereby auree to pay ail statements received from the.City pertaining:to additional application expense, 0 I /25f,.:d ZO 2o/ D C:L aSionture of Appl rtt Cicy fLa0 'Elmo • 3 SOO 1eriv,! Avt•nue North • Ltii;t: Ehno • ;50,12 65 ,.777-f5 I 1' • ix -7779615 / 1- ' Date Gary and RicheIle Jader 974 Jasmine Ave No Lake Elmo, MN 55042 October 23, 2012 Variance Application Project Narrative 1) Practical Difficulty /(7;14, 7- A The difficulty we face on our property for placement of the accessory building is due to the location of our drain field and septic system. Our first choice for location of the building was, unfortunately, too close to our drain field, We must be at least 10 feet away from the outside edge of the field, and that is why we've chosen the location we're requesting. We've chosen this spot because it is convenient and proximally located to the house - it will house the snowblower, shovels, rakes, lawn mower, hoses, potting and garden items, and other items needed often, 2) Unique circumstances The drain field is a circumstance that is beyond our control; one not created by us, 3) Character of locality The building location on our property, for which we are requesting this variance, is tucked into the trees to the right of the house (facing the house from Jasmine), will have an inviting approach, be architecturally pleasing and fitting with our home's style, have windows, window boxes, nicely pitched roof, made of material that matches the house, will add to the overall aesthetics of our yard and property, and incorporate an attractive brick patio gathering place. It will augment our existing brick patio and fountain area in front of our house. (It won't be a steel structure stuck in the middle of the yard.) 4) Adjacent properties and traffic The proposed building will not impair "light and air supply" as it will be lower than the surrounding trees. The approach to this building will not have an impact on neighborhood traffic congestion as it does not have it's own driveway. In our opinion, this building substantially adds to the value of our property and augments the look and feel of the neighborhood. i.„ 44 41M,5. • Location Map: 974 Jasmine Ave. N. City of Lake Elmo 11-9-2012 Data Scource: Washington County, MN 0 50 100 Li till 1n= 100' 200 Feet Site Photos: Jader Property - 974 Jasmine Ave. N. North Side of Jader Property Septic Drainfield Site South Side of the Jader Property Proposed Garage Location To: City of Lake Elmo From: Kris Taylor & Brian Roloff Re: Proposed construction of outbuilding on the property at 974 Jasmine Ave (Jader's) We live at 9179 9th St. N. and are neighbors directly across from the Jaders in Stonegate. Their plan to build an outbuilding on their property is fine with us. They are planning to build a structure that is consistent with the design of their home and consistent with the look and feel of the neighborhood. In addition, it is partially tucked into their woods and they have no plans to build an additional driveway on their property that would connect this building to Jasmine. In fact, we think it is great they are investing in the neighborhood. If you have any questions, we would be happy to speak to you. ome phone: 612- 80-9533 October 25, 2012 To: City of Lake Elmo From: Gino and Peggi Monico Re: Proposed construction of outbuilding on the property at 974 Jasmine Ave (Jader's) We live at 9251 9m St N in Lake Elmo and are neighbors of the Jader's in Stonegate. Their plan to build an outbuilding on their property is fine with us. They are planning to build a structure that is consistent with the design of their home and consistent with the look and feel of the neighborhood. In addition, it is partially tucked into their woods and they have no plans to build an additional driveway on their property that would connect this building to Jasmine. If you have any questions, we would be happy to speak to you. Respect „.• s Gino Monico / Home phone: 651.730.7113 Cri ,r Peggi Ntonico To: City of Lake Elmo From: !Dc, Re: Proposed construction of outbuilding on the property at 974 Jasmine Ave (Jader's) We live at `,-5/ / —1 and are neighbors of the Jaders in Stonegate. Their plan to build an outbuilding on their property is fine with us. They are planning to build a structure that is consistent with the design of their home and consistent with the look and feel of the neighborhood. In addition, it is partially tucked into their woods and they have no plans to build an additional driveway on their property that would connect this building to Jasmine. If you have any questions, we would be happy to speak to you. Respectfully, Home phone: / To: City of Lake Elmo From: a-, ,--, <1- CM.) ( / Re: Proposed construction of outbuilding on the property at 974 Jasmine Ave (Jader's) We live at `*-1 N and are neighbors of the Jaders in Stonegate. Their plan to build an outbuilding on their property is fine with us. They are planning to build a structure that is consistent with the design of their home and consistent with the look and feel of the neighborhood. In addition, it is partially tucked into their woods and they have no plans to build an additional driveway on their property that would connect this building to Jasmine. If you have any questions, we would be happy to speak to you. Respectfully, Home phone: '6S ( 3i);1' ,Try )1, K E E1_1\40 MAYOR AND COUNCIL COMMUNICATION DATE: 11/20/2012 CONSENT ITEM #: 12 MOTION RegularAgenda AGENDA ITEM: Approval to put out an RFP for year-end audit services SUBMITTED BY: Cathy Bendel, Finance Director REVIEWED BY: Dean Zuleger, City Administrator SUMMARY AND ACTION REQUESTED: The City Council is respectfully asked to approve the issuance of an RFP to obtain quotes for year-end audit services. BACKGROUND INFORMATION: Abdo Eick and Meyers LLP has been performing the audit of the financial statements for the City of Lake Elmo for over 10 years. It does not appear that an RFP has been put ,ut for competitive quotes during this time. The contract period historically was for three years; the most recent of which expired in 2010. For 2011, due to the staffing changes, a one year extension of that agreement was put into place. RECOMMENDATION: With the competitive nature of the current market and based on comments from other audit firms it appears The City of Lake Elmo may he able to save as much as 15% (approximately S4k) on the annual audit fee expense by merely putting out a Request for Proposal. It is recommended that the City Council approve issuing an RFP for quotes for performing the year-end audit. "Move to approve issuance of an RFP for quote for performing the year-end audit beginning with year-end 2012" ATTACHMENTS: . RFP equest for Proposal for Professional Auditing Services For Fiscal Years Ending 2012, 2013, 2014 November 20, 2012 TABLE OF CONTENTS INTRODUCTION A. General Information B. Term of Engagement C. Subcontracting 11. NATURE OF SERVICES REQUIRED A. General B. Scope of Work to be Performed C. Auditing Standards to be Followed D. Reports to be Issued E. Reporting to the Audit Committee F. Special Considerations G. Working Paper Retention and Access to Working Papers 111. DESCRIPTION OF THE GOVERNMENT A. Name and Telephone Number of Contact Person B. Background Information C. Budgetary Basis of Accounting D. Federal and State Financial Assistance E. Pension Plans IV. TIME REQUIREMENTS A. Proposal Calendar B. Notification and Contract Dates C. Schedule for the 2011 Fiscal Year Audit 1. Preliminary Audit Work 2. Detailed Audit Plan and Programs 3 Fieldwork 4. Draft Reports D. Date Final Report is Due V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION A. B. Finance Department and Clerical Assistance Work Area, Telephones, Copiers, Fax Machines, Internet Connection C. Report Preparation (CAFR) VI. PROPOSAL REQUIREMENTS A, General Requirements B. C. 1. Submission of Notification of Interest 2. Inquiries 3. Submission of Proposals Proposal 1. General Requirements 2. Independence 3. License to Practice in Minnesota 4. Firm Qualifications and Experience 5. Partner, Supervisory and Staff Qualifications and Experience 6. Similar Engagements with Other Government Entities 7. Specific Audit Approach 8. Identification of Anticipated Potential Audit Problems 9. Report Format Dollar Cost Bid 1. Total All -Inclusive Maximum Price Rates by Partner, Specialist, Supervisory and Staff Level Times Hours Anticipated for Each 3 Out-of-pocket Expenses in the Total All-inclusive Maximum Price and Reimbursement Rates 4. Rates for Additional Professional Services 5. Manner of Payment Vil EVALUATION PROCEDURES A. Audit Committee B. Evaluation Criteria 1. Mandatory Elements 2. Technical Qualifications 3. Price C. Oral Presentations D. Final Selection E. Right to Reject Proposals ATTACHMENTS A. Proposer Warranties B. Schedule of Proposed Fees for City of Lake Elmo Audit INTRODUCTION A. General Information The City of Lake Elmo is requesting proposals from qualified firms of certified public accountants to audit its financial statements for the fiscal years ending December 31, 2012. 2013, and 2014. This audit is to be performed in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the Single Audit Act Amendments of 1996, and the provisions of OMB Circular A-133. There is no expressed or implied obligation for the City of Lake Elmo to reimburse respondin for any expenses incurred in preparing proposals in response to this request. To be considered, three (3) copies of a proposal must be received by Cathy Bendel, Finance Director, at 3800 Laverne Avenue N, Lake Elmo, MN 55042 by 4:00 P.M. on December 20. 2012. The City of Lake Elmo reserves the right to reject any or all proposals submitted. Proposals submitted may be evaluated by an Audit Committee, which may consist of industry experts in addition to City Staff. During the evaluation process the City reserves the right, where it may serve the City's best interest, to request additional information or clarifications from responding fin-ns, or to allow corrections of errors or omissions. At the discretion of the City, firms submitting proposals may he requested to make oral presentations as part of the evaluation process. The City reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals, unless clearly and specifically noted in the proposal submitted and confirmed in the engagement letter between the City of Lake Elmo and the firm selected. B. Term ofEngagement An initial 3-year contract is contemplated subject to annual review of performance. Al! contract renewals will be at the sole discretion of the City, with scope of services and pricing to he negotiated. The City may select a formal bid process after the initial 3-year contract. C. Subcontracting Following the award of the audit contract, no subcontracting will be allowed without the expressed prior written consent of the City of Lake Elmo. II. NATURE OF SERVICES REQUIRED A. General The City of Lake Elmo is soliciting the services of qualified firms of certified public accountants to audit its financial statements for the fiscal years ending December 31, 2012, 2013, and 2014. This audit is to be performed in accordance with the provisions contained in this request for proposals. B. Scope of Work to be Performed The City of Lake Elmo desires the auditor to express an opinion on the fair presentation of its basic financial statements in conformity with generally accepted accounting principles. The auditor shall also be responsible for performing certain limited procedures involving required supplementary information required by the Governmental Accounting Standards Board as mandated by generally accepted auditing standards. The auditor is not required to audit the MD&A, OPEB information, or the statistical section of the report. C. Auditing Standards to Be Followed To meet the requirements of this request for proposals, the audit shall be performed in accordance with: The auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. The provisions of the Single Audit Act as amended in I 996. The provisions of U.S. Office of Management and Budget (OMB) Circular A-133. The provisions of the Minnesota Legal Compliance Audit Guide for Local Government D. Reports to be Issued Following the completion of the audit of the fiscal year's financial statements, the auditor shall issue: A report on the fair presentation of the financial statements in conformity with generally accepted accounting principles. 2. A report on the compliance and internal control over financial reporting based on an audit of the financial statements. 3 A report on compliance with applicable laws and regulations. In the required report on internal controls, the auditor shall communicate any reportable conditions or material weaknesses, as defined by Government Auditing Standards, found during the audit. Irregularities and illegal acts. Auditors shall be required to make an immediate, written report of all irregularities and illegal acts or indications of illegal acts of which they become aware to the City Administrator and the City Council. E. Reporting to the Audit Committee (if applicable) Auditors shall assure themselves that the City of Lake Elmo's audit committee (if applicable) is informed of each of the following: 1 The auditor's responsibility under generally accepted auditing standards 2. Significant accounting policies 3 Management judgments and accounting estimates 4. Significant audit adjustments 5. Other information in documents containing audited financial statements 6. Disagreements with management 7. Management consultation with other accountants Major issues discussed with management prior to retention 9. Difficulties encountered in performing the audit F. Special Considerations The City of Lake Elmo currently anticipates it will prepare one or more Official Statements in connection with the sale of debt securities which will contain the general purpose financial statements and the auditor's report thereon. The auditor shall be required, if requested by the underwriter, to issue any necessary documentation to substantiate the financial information contained in the Official Statement. G. Working Paper Retention and Access to Working Papers Al! working papers and reports must be retained, at the auditor's expense, for a minimum of three (3) years, unless the firm is notified in writing by the City of Lake Elmo of the need to extend the retention period. The auditor will be required to make working papers available, upon request, to the following parties or their designees: City of Lake Elmo MN State Auditor U.S. General Accounting Office (GAO) Parties designated by the federal or state governments or by the City of Lake Elmo as part of an audit quality review process Auditors of entities of which the City of Lake Elmo is a sub -recipient of grant funds In addition, the firm shall respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance. III. DESCRIPTION OF THE GOVERNMENT A. Major Contact Person: The auditor's principal contact with the City will be Cathy Bendel, Finance Director, or a designated representative, who will coordinate the assistance to be provided by the City of Lake Elmo to the auditor. B. Background Information The City of Lake Elmo is located in Washington County and serves an area of 32 square miles with a population of 8,069. The City of Lake Elmo's fiscal year begins on January 1 and ends on December 3 The City is a statutory City with a Council -Administrator form of government The City provides the usual services to its citizens which include police and fire services, parks, street construction and maintenance, and land use planning, including code enforcement. The City also provides water, sanitary sewer, and storm sewer services The City has a total payroll of approximately $1.5 million covering 18 full-time employees and 28 part-time and seasonal staff The City has a combined budget of S11.5 million The City is organized into four departments. The accounting and financial reporting functions of the City are centralized. More detailed information on the City and its finances can be found in the 2011 annual budget which is available on the City's website at: litto://www.lakeelmo.org% under the Finance tab 4 C. Budgetary Basis of Accounting The City prepares its budgets on a basis consistent with generally accepted accounting principles. D. Federal and State Financial Assistance During one or more of the fiscal years to be audited, the City does expect to receive in excess of $250,000 of State and Federal assistance from various programs. The specific programs and information will be available prior to the interim work. E. Pension Plans All full time and certain part-time employees of the City are covered by defined benefit pension plans administered by the Public Employees Retirement Association of Minnesota (PERA). The association administers the Public Employees Retirement Fund and the Public Employees Police and Fire Fund which are cost sharing., multiple employer retirement plans. The Lake Elmo Fire Department Relief Association has its own plan and submits an audited report to the City. IV. TIME REQUIREMENTS A. Proposal Calendar Request for proposal issued Due date for proposals B. Notification and Contract Dates Selected firm notified Engagement Letter executed C. Schedule for 2012 Fiscal Year Audit November 20, 2012 December 15, 2012 December 31, 2012 January 15, 2013 The City will have all records ready for audit and all pertinent staff available to meet with the firm's personnel at a date that is mutually convenient. Each of the following should be completed by the auditor no later than the dates indicated. Preliminary Audit Work The auditor shall complete preliminary audit work by February 15, 2013. Detailed Audit Plan By February 15, 2013 the auditor shall provide the City a detailed audit plan and a list of all schedules to be prepared by the City. 3 Fieldwork The auditor shall complete all fieldwork by April 20, 2012. 4. Draft Reports The auditor shall have reviewed drafts of the audit report(s) and completed auditor's reports for the CAFR (if applicable) by May 31, 2013. D. Date Final Report is Due The City shall prepare final financial statements, notes, required supplementary schedules and statistical data by June 15, 2013. The auditor shall provide all recommendations, revisions, and suggestions for improvement to the City by June 30, 2013. The final auditor reports and ten signed copies should be delivered to the Finance Director at 3800 Laverne Avenue N, Lake Elmo. MN 55042 by June 15, 2013. V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR & REPORT PREPARATION A. Finance Department and Clerical Assistance The finance department staff and applicable City management will be available duringthe audit to assist the firm by providing information, documentation, and explanations. The preparation of audit confirmations will be the responsibility of the City. B. Work Area, Telephones, Copiers, Fax Machines. Internet Connection The City will provide the auditor with a conference room that includes adequate work space, desks, and chairs. The auditor will also be provided with access to telephone lines, copiers. fax machine. and wireless internet connectivity. C. Report Preparation (CAFR) Report preparation, editing, and printing shall be the responsibility of the City (if applicable). 6 VI. PROPOSAL REQUIREMENTS A. General Requirements Time will be made available to Audit Firms for an on -site visit should one be desired. Inquiries Inquiries concerning the request for proposals and the subject of the request for proposals should be made to: Cathy Bendel, Finance Director cbendel@lakeelmo.org (651) 747-3909 Submission of Proposals The following material is required to be received by December 15, 2012 for a proposing firm to be considered: a. Three (3) copies of the Proposal to include the following: i. Title Page Title page showing the request for proposals subject, the firm's name; the name, address, and telephone number of the contact person; and the date of the proposal. ii. Table of Contents iii. Transmittal Letter A signed letter of transmittal briefly stating the proposer's understanding of the work to be done, the commitment to perform the work within the time period, a statement why the firm believes it to be best qualified to perform the engagement and a statement that the proposal is a firm and irrevocable offer for 60 days. iv. Detailed Proposal The detailed proposal should follow the order set forth in Section VI B of this request for proposals. 7 b. Proposers should send the completed proposal to the following address: Cathy Bendel, Finance Director City of Lake Elmo 3800 Laverne Avenue N. Lake Ehno, MN 55042 B. Proposal General Requirements The purpose of the Proposal is to demonstrate the qualifications, competence and capacity of the firms seeking to undertake an independent audit of the City of Roseville in conformity with the requirements of this request. As such, the substance of proposals will cany more weight than their form or manner of presentation The Proposal should demonstrate the qualifications of the finn and of the particular staff to be assigned to this engagement. It should also specify an audit approach that will meet the request for proposals requirements. Independence The firm should provide an affirmative statement that is independent of the City as defined by Government Auditing Standards. The firms should also list and describe the firm's professional relationship involving the City or any of its agencies for the past five (5) years, together with a statement explaining why such relationships do not constitute a conflict of interest relative to performing the proposed audit. In addition, the firm shall give the City written notice of any professional relationships entered into during the period of this agreement. 3. License to Practice in Minnesota An affin-native statement should be included that the firm and all assigned key professional staff are properly registered and licensed to practice in Minnesota. 4. Firm Qualifications and Experience The proposer should state the size of the firm, the size of the finnts governmental audit staff, the location of the office from which the work on this engagement is to be performed and the number and nature of the professional staff to be employed in this engagement on a full-time basis and the number and nature of the staff to be so employed on a part-time basis. If the proposer is a joint venture or consortium, the qualifications of each firm comprising the joint venture or consortium should be separately identified and the firm that is to serve as the principal auditor should be noted, if applicable. The firm is also required to submit a copy of the report on its most recent external quality control peer review, with a staternent whether that quality control review included a review of specific government engagements. The firm shall also provide information on the results of any federal or state desk or field reviews of its audits during the past five (5) years. In addition, the firm shall provide information on the circumstances and status of any disciplinary action taken or pending against the firm during the past five (5) years with state regulatory bodies or professional organizations. 5. Partner, Supervisory and Staff Qualifications and Experience Identify the principal supervisory and management staff, including engagement partners. managers, other supervisors and specialists, who would be assigned to the engagement. Indicate whether each such person is registered or licensed to practice as a certified public accountant in Minnesota. Provide infbnnation on the government auditing experience of each person, including information on relevant continuing professional education for the past three (3) years and membership in professional organizations relevant to the performance of this audit. Engagement partners, managers, other assigned staff may be changed ifthose personnel leave the firm, are promoted, or are assigned to another office; provided that the replacements have substantially the same or better qualifications or experience. The City retains the right to approve or reject replacements. 6. Similar Engagements with Other Government Entities For the fin-n's office that will be assigned responsibility for the audit, list the most significant engagements (up to 5) performed in the last five years that are similar to the engagement described in this request for proposal. These engagements should be ranked on the basis of total staff hours. Indicate the scope of work, date, engagement partners, total hours, and the name and telephone number of the principal client contact. 7. Specific Audit Approach The proposal should set forth a work plan, including an explanation of the audit methodology to be followed, to perform the services required in Section Il of this request for proposal. In developing the work plan, reference should be made to such sources of information as the City's budget and related materials, organizational charts, manuals and programs. and financial and other management information systems. Proposers will be required to provide the following information on their audit approach: a. Proposed segmentation of the engagement b. Level of staff and number of hours to be assigned to each proposed segment of the engagement c. Sample size and the extent to which statistical sampling is to be used in the engagement Identification of Anticipated Potential Audit Problems The proposal should identify and describe any anticipated potential audit problems, the firm's approach to resolving these problems and any special assistance that will he requested from the City. 9. Report Format The proposal should include sample formats for required reports. C. Dollar Cost Bid Total All -Inclusive Maximum Price The dollar cost bid should contain all pricing information relative to performing the audit engagement as described in this request for proposal. The total all-inclusive maximum price to be bid is to contain all direct and indirect costs including al] out-of-pocket expenses. The City will not be responsible for expenses incurred in preparing and submitting the proposal. Such costs should not be included in the proposal. Rates by Partner, Manager, Supervisory and Staff Level Times and Hours Anticipated for Each The dollar cost bid should include a schedule of professional fees and expenses, presented in the format provided in Attachment B, that supports the total all-inclusive maximum price. 3. All estimated out-of-pocket expenses to be reimbursed should be presented in the format provided in Attachment B. All expense reimbursements will he charged against the total all-inclusive maximum price submitted by the firm. 4. Rates for Additional Professional Services If it should become necessary for the City to request the auditor to render any additional services to either supplement the services requested in this RFP or to perform additional work as a result of the specific recommendations included in any report issued on this engagement, then such additional work shall be performed only if set forth in an addendum to the contract between the City and the fin-n. Any such additional work agreed to between The City and the firm shall be performed at the same rates set forth in the schedule of fees and expenses included in the dollar cost bid. 5. Manner of Payment Progress payments will be made on the basis of hours of work completed during the course of the engagement and out-of-pocket expenses incurred in accordance with the finn's dollar cost bid proposal. Interim billing shall cover a period of not less than a calendar month. 11 VII. EVALUATION PROCEDURES A. Audit Committee Proposals submitted may be evaluated by an Audit Committee. The City of Lake Elmo reserves the right to retain all proposals submitted and use any idea in a proposal regardless of whether that proposal is selected. B. Evaluation Criteria Proposals will be evaluated usingthree sets of criteria. Firms meeting the mandatory criteria will have their proposals evaluated and scored for both technical qualifications and price. The following represent the principal selection criteria which will be considered during the evaluation process. Mandatory Elements a. The audit firm is independent and licensed to practice in Minnesota. b. The firrn has no conflict of interest with regard to any other work performed by the firm for the City. c. The firm adheres to the instructions in this request for proposal on preparing and submitting the proposal d. The firm submits a copy of its last external quality control review report and the firm has a record of quality audit work. Technical Qualifications a. Expertise and Experience The firms past experience and performance on comparable government engagements The quality of the firm's professional personnel to he assigned to the engagement and the quality of the firm's management support persormel to be available for technical consultation b. Audit Approach Adequacy of a proposed staffing plan for various segments of the engagement Adequacy of sampling techniques 12 Adequacy of analytical procedures 3. Price Please complete Attachment B C. Oral Presentations It is expected that the City will request all firms selected as a finalist to make an oral presentation. Such presentations will provide finns with an opportunity to answer any questions the City may have on a firn-i's proposal. D. Final Selection The Finance Director and City Administrator will recommend to the City Council the appointment of a CPA firm judged to be most responsive and responsible proposer for the auditing services requested. The final decision with respect to the appointment will be made by the City Council. E. Right to Reject Proposals Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposal unless clearly and specifically noted in the proposal submitted and confirmed in the engagement letter between the City and the firm selected. The City of Lake Elmo reserves the right without prejudice to reject any or all proposals. 13 ATTACHMENT A PROPOSER WARRANTIES A. Proposer warrants that it is willing and able to comply with State of Minnesota laws with respect to foreign (non -state) corporations. B. Proposer warrants that it is willing and able to obtain an errors and omissions insurance policy providing a prudent amount of coverage for the willful or negligent acts, or omissions of any officers. employees or agents thereof. C. Proposer warrants that it will not delegate or subcontract its responsibilities under an agreement without the prior written permission of the City. D. Proposer warrants that all information provided by it in connection with this proposal is true and accurate. Siimature of Official: Name (typed): Title: Finn: Date: A ATTACHMENT B SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR THE AUDIT OF THE 2012 FINANCIAL STATEMENTS STANDARD QUOTED HOURLY HOURLY HOURS RATES RATES PARTNERS MANAGERS SUPERVISORY STAFF STAFF OTHER (SPECIFY) SUBTOTAL OUT-OF-POCKET EXPENSES (SPECIFY) TOTAL NOT -TO -EXCEED COST FOR THE 2012 AUDIT ** ** Excludes cost of Single Audit (if necessary). TOTAL SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR THE AUDIT OF THE 2013 FINANCIAL STATEMENTS STANDARD QUOTED HOURLY HOURLY HOURS RATES RATES PARTNERS MANAGERS SUPERVISORY STAFF STAFF OTHER (SPECIFY) SUBTOTAL OUT-OF-POCKET EXPENSES (SPECIFY) TOTAL NOT -TO -EXCEED COST FOR THE 2013 AUDIT ** ** Excludes cost of Single Audit (if necessary). B TOTAL SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR THE AUDIT OF THE 2014 FINANCIAL STATEMENTS STANDARD QUOTED HOURLY HOURLY HOURS RATES RATES PARTNERS MANAGERS SUPERVISORY STAFF STAFF OTHER (SPECIFY) SUBTOTAL OUT-OF-POCKET EXPENSES (SPECIFY) TOTAL NOT -TO -EXCEED COST FOR THE 2014 AUDIT ** ** Excludes costs of Single Audit (if necessary). B TOTAI, YEAR 2012 2013 2014 SUMMARY SCHEDULE NOT -TO -EXCEED AMOUNT GRAND TOTAL " " Excludes cost of Single Audit (if necessary) L\KE -11\10 MAYOR & COUNCIL COMMUNICATION, DATE: November 20, 2012 REGULAR ITEM #: 13 - $ MOTION AGENDA ITEM: Animal Control Contract with Companion Animal Control LLC SUBMITTED BY: Dean Zuleg„er, City Administrator THROUGH: Mayor Pro Tem Emmons REVIEWED BY: Dean Zuleger, City Administrator SUMMARY AND ACTION REOUESTED: Approve a contract for municipal animal control with Companion Animal Control LLC, Bayport, MN in the amount of approximately $7200 per year ($6,000 retainer - $1,200 in animal collection costs). BACKGROUND INFORMATION: Currently the City of Lake Elmo places the responsibility of animal control within its law enforcement agreement with Washington County — which has assigned the use of an old squad car specifically for canine dog control — BUT — does not retrieve stray / feral cats. On average, the retrieval of a dog, removes a deputy from the road approximately 2 hours on average — leaving Lake Elmo marginally covered by police. In the Fall of 2012, the Woodbury Humane Society Shelter informed the City of Lake Elmo that they would no longer receive dogs from Lake Elmo, if the City did not also provide for the collection of feral cats. Washington County Sheriffs Department will not retrieve cats, so the City has been searching for alternative options. STAFF REPORT: In trying to procure animal control services, the City of Lake -Elmo looked to fill three basic needs: 1. The humane treatment of animals; 2. The enthusiastic retrieval of cats; 3. A cost effective way to retrieve animals based on capture, not time or mileage. City staff spoke with surrounding communities on their annual cost of retrieval, and program costs ranged from $6,000 - S15,000 per year. A list of possible animal control options were developed including partnering with Stillwater / Roseville. In this process a list of names was developed that included Brittany Foley, an animal control specialist that works part-time at the Woodbury Shelter. Ms. Foley was vetted, found to meet the basic requirements and was willing to be paid on 24/7 graduated retainer plus per animal retrieval as opposed to mileage reimbursement. The Administrator, with City Attorney review, drafted a service contract with City Council Meeting [Regular Agenda Item 13] November 20. 2012 Companion Animal Control, LLC — Brittany Foley, Managing Member to begin retrieval of canines and cats in accordance with the wishes of the Woodbury Humane Society Shelter. The contract includes: 1. A $500 per month 24/7 availability retainer; 2. A $30 per animal retrieval fee from the hours of 7 AM — 7 PM, a $45 fee per animal retrieval fee from 7 PM to 7 AM, and $60 animal retrieval fee on holidays; 3 All efforts will be made to identify the owner and deliver the animal —to the owner with a citation for violation of the leash law; 4. Contractor will carry $300,000 of general liability insurance and name the City as an additional insured when performing animal retrieval duties for a Lake Elmo. 5. The Contract contains periodic review. In addition, to the animal control contract the City staff is in the process of developing a revenue neutral animal licensing and stray animal fine schedule to recover as much of the annual retrieval cost as legally possible. RECOMMENDATION: Based on the aforementioned information, the CityStaff recommends the following action: Motion: To engage in a contractual relationship with Companion Animal Control, LLC for the purpose of stray dog & cat animal retrieval under the terms spelled out in the service agreement dated November 20, 2012. Further, the City Staff is instructed to develop an animal license and fine schedule that will create a revenue neutral financial condition for the retrieval of stray animals.. ATTACHMENTS: Service Agreement with Companion Animal Control, LLC SUGGESTED ORDER OF BUSINESS: Introduction of Item ....... ..... ......... ........ ............... .......... City Administrator Report/Presentation. ......... ............... .......... .............City Administrator Questions from Council to Staff ............... ........... ............. ...... Mayor Facilitates Public Input, if Appropriate ......... ,............. ......... ........ ....... Mayor Facilitates Call for Motion ..... ..... ............... .................. ........ Mayor & City Council Discussion ..... ..... .............. ........ ....... ............ Mayor & City Council Action on Motion...................... ...... ..... ........ ......... ........ . Mayor Facilitates page 2 -- Animal Control Agreement THIS AGREEMENT, made of day of November 2012, by Companion Animal Control LLC, 457 Sixth Street North, Bayport, MN 55003, hereinafter referred to as "Humane Officer" or "Contractor". and the City of Lake Elmo. Minnesota, hereinafter referred to as "City". Whereas, the City is desirous of utilizing an independent contractor to perform certain animal control services as provided herein. W1TNESSETH, that the Hurnane Officer and the City, for the consideration stated herein, mutually agree as follows: . STATEMENT OF WORK: Contractor shall -furnish all labor, equipment. and services performed for the duty as humane officer for the City, as set forth below in an efficient and workmanlike manner in accordance with this Agreement. Humane Officer shall comply with all federal, state and local laws and ordinances in performing the duties herein. FEE FOR SERVICE: The City will pay the Humane Officer for performance of this Contract, in cutTent funds for the services set forth herein: a. A monthly 24 hour per day, 7 clay a week availability retainer of Five Hundred Dollars (S500.00) per month for the recovery of dogs 8: cats as directed by the members of the Washington County Sheriff's Office, City Council, City Clerk (as a licensing official), or City Administrator. This availability retainer is for all expenses and time (including, mileage) incurred in the recovery of dogs 8: cats, the completion of any reports, assistance with law enforcement efforts and the administration of any matters involving dangerous or potentially dangerous dogs. b. Thirty Dollars (S30) pick-up and delivery fee per animal (dog or cat) recovered and delivered to the local Humane Society Animal Shelter located in Woodbury, MN during regular business hours defined as 7 AM — 7 PM. c. Forty-five dollars ($45) pick-up and delivery fee per animal (dog & cat) recovered and delivered to the local Humane Society Shelter located in Woodbury, MN after 7 PM and before 7 AM. d. S60 Dollars (S60) for pick-up and delivery fee per animal (dog & cat) recovered and delivered to the local Humane Society Shelter located in Woodbury, MN on a major holiday (Easter, Memorial Day, Labor Day, Thanksgiving, Christrnas); e. The Humane Officer will not be required to recover or subdue any animal other than dogs & cats. The Humane Officer will not carry or utilize a firearm in the course of her work unless approved in writing by the City. f Invoices and requests for payment shall be in a form approved by the City and shall be processed in accordance with the City's routine payment schedules. 3. CONT CTOR'S DUTIES: Contractor shall, upon request of the members of the Washington County Sheriff's Department Office, City Council, City Clerk, or the City Administrator, take all reasonable steps to catch and take into custody any dog or cat believed to be stray, at large or in violation of any City Ordinance or Minnesota. State Statute. Al] apprehension of dogs or cats directed by the aforementioned shall 2 be treated humanely. Every effort shall be made to return the animal to its rightful owner at which time a citation shall be issued for violation of the City's leash law. In the event that the animal cannot be returned to its owner, the animal shall be delivered into the custody of Humane Society Animal Shelter in Woodbury MN or other certified animal receiving facility as designated by the City of Lake Elmo. The Contractor agrees to comply with all state laws regarding waiting periods. The Contractor shall supervise the publication of notice when an animal has been picked up. Contractor shall maintain reasonably adequate books and records of its activities hereunder and make those available to the City upon request. Contractor and the City shall conduct a quarterly review for the purpose of determining the effectiveness of the animal control program, review prom -am costs and implement continuous improvement measures. Contractor shall assist the City in its construction of all animal -related ordinances or procedures to insure humane treatment. 4. INDEMNIFICATION: Contractor, on behalf of herself and her insurers, ath-ees to indemnify and hold the City harmless against all claims, losses, causes of action, and expenses, including legal expenses, relative to Contractor's performance of this Contract. The City shall not he liable for any loss suffered by the Contractor due to personal injury or because of damage to, or destruction of, any property, or any loss of profits or other consequential damage or any inconveniences resulting from the theft, damage to, or destruction of personal property. City may, at its option, but with no obligation to do so, obtain insurance covering Contractor against liability to third parties relative to Contractor's performance of this Contract. Contractor shall be solely responsible for obtaining at her own expense, any insurance coverage which she may desire insuring herself against personal injury or property damage. Contractor shall indemnify and defend the City with respect to all claims, demands, losses, lawsuits settlements, penalties and other charges arising out of or relating to the acts of the contractor arising out of or relating to its work for the City including reasonable attorney's fees. Contractor shall comply with the Minnesota Data Practices Act and all other state and federal laws relating to data privacy or confidentiality. Contractor will immediately report to the City any requests from third parties for information. The City will immediately notify Contractor of any requests from third parties or the City for information. Contractor shall furnish and maintain in force and effect a comprehensive general liability insurance policy in a form satisfactory to the City. It shall be in the amount of not less than $300,000 and shall name the City as additional insured and require notice to the City before any cancellation or modification. 5. LEGAL STATUS: The parties agree that the Contractor is in full control of the manner in which the work is pursued and the Contractor shall not receive health insurance, worker's compensation insurance, salary, retirement benefits. PERA benefits, or any other fringe benefits offered to employees of the City and shall, in all respects be deemed an Independent Contractor. 6. TERMINATION: it is further agreed that this in a case of violation, breach or non- performance by Contractor of any of the agreements contained in this Contract, City 4 shall have the right to declare this Contract immediately null and void upon written notice to Contractor. 7. REPRESENTATION: The Contractor represents that she employs others who are properly trained to perform the Contract, and if required by the State. is certified by the State of Minnesota. 8. TERM: This Contract shall become effective upon its execution by both parties and continue month to month, subject to termination upon 60-day advance written notification of termination by either party. No amendment or modification of this Contract shall be effective unless made in writing and signed by both the City and the Contractor. All provisions of this agreement relating to insurance, indemnity and compliance with the Minnesota Data Practices act shall survive termination to the full extent needed for the protection of the City. IN WITNESS THEREOF, the parties have executed this Contract as the City of Lake Elmo, Minnesota, on the day and year first above written. Attested by: City Clerk 5 Brittany Foley, Member Companion Animal Control, LLC CITY OF LAKE ELMO By: Mayor I II; CrrY MAYOR & COUNCIL COMMCOMMTJNICATION DATE: November 20, 2012 REGULAR ITEM #: 14 MOTION AGENDA ITEM: Application for Council Vacation January 2013 SUBMITTED BY: Dean Zuleger, City ,Administrator THROUGH: Mayor Pro Tem Emmons REVIEWED BY: Dean Zuleger, City Administrator SUMMARY AND ACTION REOUESTED: Results of the 2012 City of Lake Elmo local election will create a one two-year term vacancy when Mayor -Elect Mike Pearson takes office on January 2, 2012. State Statutes define a process where a City Council considers candidates for a vacancy by a defined process and then votes. If there is a clear majority, that candidate is selected. If there is a tie, the Mayor is at liberty to decide who will fill the vacancy, including non -candidates. The Council is asked to recommend the use of a standard application to allow for interested candidates to apply for the vacancy. BACKGROUND INFORMATION: Typically, MN Cities fill Council vacancies via the use of an application and interview process, The City of Lake Elmo currently uses this process to select Planning, Commissioners, Park Commissioners, and Library Board members. In an effort to make sure that the most qualified candidate is selected, an application must be constructed that allows all Council members the best look at the individual before determining who will fill the vacancy. STAFF REPORT: Per consultation with Mayor -Elect Pearson, the Administrator has developed a Council application that has at its heart three components: 1. Intent of Public Service; Vision of Policy; Fields of interest. The application specifically looks at motivation for public service, opinions on growth, and gains a success on a candidate's priorities. There is also a distinguishing characteristic question offered to gain insight on team -building and style, RECOMMENDATION: Based on the aforementioned info, the staff recommends the following: City Council Meeting [Regular Agenda Rein 14] November 20, 2012 Motion: Adopt the City of Lake Elmo Council Application with a distribution strategy that includes standard City communication vehicles & newspaper / media distribution with an application deadline of December 15th, 2012. ATTACHMENTS: City of Lake Elmo Council Application SUGGESTED ORDER OF BUSINESS: introduction of Item ...... ...... ................. ........... . ......... ....... City Administrator Report/Presentation.......... ........ ...... ........ ..... ...City Administrator Questions from Council to Staff..... ............... ............. ...... . ..... Mayor Facilitates Public Input, if Appropriate ....... ........ ......... ..... ..... .......... Mayor Facilitates Call for Motion ................ ..... ......... ..... ....... ........... Mayor & City Council Discussion ..... ..... .............. Mayor & City Council Action on Motion ........... ...... ............. ........ ........ ...... Mayor Facilitates page 2 -- THE (TIM` ( )r= E City of Lake Elmo Council Application Name Address Phone: Email: Years Lake Elmo Resident: Occupation: Education: Previous Govt / Non -Profit Experience Getting to Know You What do you believe the role of local government should be? What do you believe our role as a City Council member should be? What do you think are the most important issues facing Lake Elmo in the next two years? Five years? What are your thoughts on how Lake Elmo should approach growth? What are your thoughts on regional collaboration and partnership? Please Rank the Following Disciplines of Local Government from 1-9 in Order of Importance to You (1= Most Important, 9 = Least) Public Safety Street Maintenance Financially Sustainable Growth Environmental Protection Parks & Recreation Financial Stewardship Water & Sewer Services Traffic Safety Quality of Life (Library, Rec Center, Shopping, Dining) Other Describe Your Decision -Making Style By Checking All That Apply: Collaborative, Team Oriented Individualized Fact -based, Thoughtful Analysis Debate -based What the ONE WORD that describes what you will bring to the City Council that will distinguish you from other candidates? Name Date LNIO MAYOR & COUNCIL COMMUNICATION DATE: November 20, 2012 REGULAR ITEM #: 1_ MOTION AGENDA ITEM: Adoption of the 2013 City of Lake Elmo Plan of Work SUBMITTED BY: Dean Zuleger, City Administrator THROUGH: Mayor Pro Tem Emmons REVIEWED BY: Dean Zuleger, City Administrator SUMMARY AND ACTION REOUESTED: The City of Lake Elmo is in the process of improving its operations and communication with taxpayer -residents. Vital in this process is a clear understanding of what will be expected from local government in the coming year. Through a series of meetings, retreats, and conversations a plan of work has been adopted to clearly define the scope of work that will be undertaken by both the City Council and appointed staff of Lake Ehno. The 2013 Plan of Work is founded in five governing principles in thirteen distinct disciplines of work that produce 59 measureable goals. The Council is asked to adopt this Plan of Work prior to the adoption of the 2103 City Budget on December 11, 2012. BACKGROUND INFORMATION: A large part of 2012 was spent on re -aligning the City budget with critical program functions in an effort to truly understand the cost of doing the taxpayers business. In addition, a concerted effort was made to define the most important goals & objectives of each department / segment of work. The re -alignment of the budget and the definition of priorities is the first step to adopting a performance based budget that allocates resources to the right areas. In addition, while the engineering and planning functions have always provided an outlook for the City Council to review, other functions have not. The 2013 Plan of Work is a holistic look at the operational expectations of the City of Lake Elmo. STAFF REPORT: The 2013 Plan of Work has at its foundation five basic precepts: 1. Work must be pro -active and taxpayer -centered; 2. The program must add value to the community; 3. Operations must be efficient, stable and fair; 4. Programs must be cross -functional and team -based: 5. Staff members must be allowed to demonstrate expertise in their individual fields. These five precepts are based on the tenants of policy governance and meant to major on the major issues while efficiently handling the minor issues of day to day operation. Further. precepts 1, 2, and 3 are meant to minimize personal agendas and politics. Precepts 4 and 5 are to -- page City Council Meeting [Regular Agenda hem 15] November 20, 2012 allow for the proper use of staff resources and leverage the talent of the staff responsible for execution. These five precepts were then applied against 13 divisible discipline (or categories) of work that represent the key undertakings of the Council and staff in 2013. A mission statement was developed for each discipline that will be used as a precursor for performance based budgeting 2014. Underneath each discipline, 1-6 key goals and objectives were developed that must be substantially completed in 2013. Upon approval, balanced scorecards including staff responsibility will be assigned to each goal with Key Success Factors noted. The Plan of Work will be used to measure both organizational and individual performance. RECOMMENDATION: Based on the aforementioned summary, the Administrator recommends: Motion: To adopt the 2013 City of Lake Elm© Plan of Work as presented with Balanced Scorecards, Staff Assignments, key Success Factors completed by January 2, 2013. ATTACHMENTS: 2013 City of Lake Elmo Plan of Work SUGGESTED ORDER OF BUSINESS: Introduction of Item ............................. ........ ........ ................ City Administrator Report/Presentation.......................... ...... ..... .........City Administrator Questions from Council to Staff ................... ...... . ..... ........ Mayor Facilitates Public Input, if Appropriate ..................... ........... ...... ....... Mayor Facilitates Call for Motion ..... ......... ........ ..... ......... ....................... Mayor & City Council Discussion .............. ...... ........... .............. ............. Mayor & City Council Action on Motion Mayor Facilitates 4 The 2013 City of Lake Brno Plan of Work has been developed to reflect five core ideas of local government. First, our work must be proactive and taxpayer -centered. Second, the program must add value to the community in all aspects. Third, our operations must be efficient, stable and consistently fair. Fourth, program must be cross -functional and team based. And fifth, staff members must be allowed to demonstrate expertise in their individual fields. The following represents the major goals & objectives in the City ofLake E|rnV's major areas ofwork. ' � Mission Statement: To provide the citizens of Lake Elmo with the most informed, efficient and transparent � ^ customer service experience possible. 20I3Goals & Objectives l. Continue to develop a multi -platform information strategy that includes a relevant xvebsi1e, daily, weekly and quarterly news updates, and pertinent mailings on key community issues; 2. Create procedures and standard operating guidelines to insure a 24 hour turnaround response on all taxpayer issues; 3. Establish a consistent method for taxpayer input that includes website polling, citizen surveys, focus groups and neighborhood meetings; 4. Procure and Implement Taxpayer / Property Tracking Software for more accurate record keeping and taxpayer inforrna1ion.; 5. Extend the cable franchise for rnaxinnunn utilization for consumers and public access broadcasting. 6. Explore implementing the Speak Your Peace civil dialogue project incooperationvxith]ayceesand Rotary ^ ` ' '== | Mission Statement: Tmthoughtfully adopt oCity-wide Comprehensive Plan that maintains the open space � character of the community while balancing attractive, sustainable growth opportunities that meet the rernentsoftheMetropoUtanCnund| ._�~~_�_~�_�__,~~~,.. ` 2013 Goals & Objectives 1. Adoption of the Comprehensive Plan for both the 1-94 Corridor and Old Village; I. Adoption ofArchitectural Design Standards and Form Based Codes; 3. Deve|oprnentofa"cornrnunitythenne"thatpnoducescmntinuityandident\tybetxveenthethree major planning areas and emphasizes sustainab\|ity; 4. Streamline & improve Policies /Procedures for the handling of routine land matters including but not limited tovariances, site plan review, setbacks etal; S. Achieve 10-20% quantitative easing in Met Council REC Unit mandates and extend deadlines to 2040; O. Successfully appeal NasaDetachment Case atAppellate Level. ' Mission Statement: To create a City Code that is based on the development of an orderly community, � reOectsstate-ofthe-artrnunicipa|governance,an6canbefair|yunderstoodandapp|iedtothennatter 2013 � � Mission Statement: Toefficiently steward the tax dollars and other resources ofthe City ofLake Elmo ina | manner that eliminates waste and that maximizes the investment of our residents. 2013 Goals & Objectives l. Approved Financial Policies in the areas of Undesignated Fund Balance, Debt Service Ratio, Repayment ofthe Internal Planning Loan, and Refinancing ofCurrent Debt; 2. Adopt Pro Forma Financing Plan for the Installation of New Utilities; 3. implement Performance Based Budgeting for the ZO14Budget; 4. Complete New Water and Sewer Rates Prior to the 2013 Summer Billing Cycle; S. Complete Audit by May ISm /Ma\ntain Aa2 Bond Rating 6. Implementation of no -risk developer agreements, escrow policies and surety bonds to eliminate taxpayer risk through development � Mission Statement: To provide the resources and manpower to sufficiently protect taxpayers and their � property values from harm. 20I3 Goals & Objectives I. To increase traffic enforcement to improve roadway safety and mitigate the volume hazard caused bycut-through,commuter traffic; 2. To modernize the fire fleet through purchase or contractual arrangement that ensures state -of -the art fire suppression and maximizes firefighter safety; 3. To reduce the number of nuisance properties by 80% by the end of fiscal year 2013, 4. Convert from Washington County to Contracted Humane Officer for Animal Control; S. Begin the Train Whistle Quiet Zone Application Process; 8. Improve permit review time to 5 working days or less. �Nission Statement: To construct and maintain efficient infrastructure (streets and utilities) for the purpose of providing safe thoroughfares, potable drinking water, and the elimination of waste. 2013 Goals &0bjectives 1 Revise and implement 7 Year Road Maintenance Plan that includes appropriate treatments such as crack fill, chip seal, overlay, re'use/reconstruct; Z. Bid & Construct sewer extension from the Cottage Grove intercept to the Old Village; 3. Construct Keats Ave. trunk water main to relieve head pressure and improve water quality; 4. Negotiate interim water supply agreement with Oakdale to serve the 1-94 corridor. Design Inwood trunk water main extension tol-94corridor; 5. Negotiate the extension ofsewer from Oakdale tothe Tri'Lakesarea; 6. In cooperation with waste haulers, develop a community -wide recycling program that utilizes single -stream recycling, a centralized drop-off for over -sized items, and continual education; 7. Develop 30I sanitarysystann access / rehabilitation plan. ( Mission Statement: To allow Lake Elmo to develop as a community in an environmentally sustainable manner at a pace that reflects "open space" character and marketplace realities. 2013 Goals & Objectives: l. Create an Economic Development Authority with business cornrnunbv representation; 2. Approve Sustoinab||ity/Therned Residential Development Along the 1-94Corridor; 3. Develop Business Improvement District in the 0d Village Oistrict— Establish T|F District; 4. Create Community Image / Branding Campaign that emphasizes open space character. (fresh) , ' � Mission Statement: To develop efficient andsafe local transportation policy that allows for orderly, lawful traffic flow. 3013 Goals & Objectives: 1. Develop and recommend a Highway 36corridor plan; Z. Complete Highway 5 Road Safety Audit; 3. Articulate and Extend Lake Elmo Avenue Traffic Enforcement / Red Zone Policing; 4. Partner & Enhance Washington County's Manning Avenue Re -Construction Plan, [ � { | Mission Statement: To provide for an orderly process that allows for all Lake Elmo residents *oexercise | th*irri~�httmvote. / 2013 Goals & Objectives: 1. Add two voting precincts in anticipation of the 2014 elections. 4isaon Statement: To develop a comprehensive and fully accessible park, recreation and trail plan that provides use opportunities for all citizens. 2013 Goals & Objectives: l. Complete Park Usage Survey (SODsampled) 2. Full Implementation ofPark Maintainer ]. IOl4-2Ol9Park Capital Improvement Plan Adopted 4. Begin Grant Process for Phase | of Trail Plan Implementation � Mission Statement: To protect the natural resources of the City of Lake Elmo through carefully policy � development, deliberate advocacy for clean groundwater, drinking water and surface water, and proper management of storm water. 2013 Goals & Objectives 1. Work with USEPA, K4NDEE[\ MP[Ato secure funds / grants to alleviate infrastructure costs associated with the provision of clean drinking water to our taxpayers as a result of the 3M groundwater contamination — Continue to Pursue Economic Remedies of3K4 Contamination; 2. Create wetland and woodlands overlay districts within land use map; 3. In cooperation with waste haulers, develop a community -wide recycling program that utilizes single -stream recycling, a centralized drop-off for over -sized items, and continual education; 4. Work with Washington County and the Valley Water Branch District to mitigate current surface water flooding issues associated with the Old Village. ^ � Mission Statement: To create a lean and efficient government that property stewards taxpayer dollars and ^ 2013 Goals & Objectives l. Complete 30 standard operating procedure protocols in six disciplinary areas using key success factor looping; 2. Paper|essCouncil O^Planning Commission Meetings by] m Quarter 2Ol3. ' ! Mission Statement: To establish the public trust in policy -making by creating a productive, trust -base meeting process that is relevant to the issues at hand and civil in dialogue. 2013 Goals & Objectives I. Complete 24policy-focused meetings &1Otech nica|k+basedworkshops; I. Create a citizen based Committee structure utilizing the expertise of the community; 3. Complete an error free, sound record -keeping and technically sound broadcast of all affected Planning Commission and City Council meetings.