HomeMy WebLinkAboutFINAL ORDINANCE NO. 08-164 CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
ORDINANCE NO. 08-164
AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY
AMENDING THE CITY'S PROVISIONS RELATED TO THE CITY COUNCIL
SECTION 1. The City Council of the City of Lake Elmo hereby amends Chapter 31, Section
31.04 of the City Code by adding the underlined language and deleting the str-iek language as
follows:
§ 31.04 ORDER OF BUSINESS AT REGULAR MEETINGS.
(A) Order established. Each meeting of the Council shall convene at the time and place
appointed for the meeting. Council business shall be conducted in the order determined by the
Council at its first annual meeting or as thereafter amended by the majority vote of the Council.
(1) Order of Business. The standard order of business for Council meetings shall be
the following:
(a) Call to Order/Pledge of Allegiance;
(b) Approval of Agenda;
(c) Approval of Minutes from Past Meeting(s);
(d) Public Comment;
(e) Presentations;
(f) Consent Agenda;
(g) Regular Agenda;
(h) Report of the Council. Council Reports will not be part of the Order of
Business for meetings falling three months before a local election;
(i) Reports from City Staff, and
0) Adjourn.
(B) Agenda. An agenda will be prepared for all regular Council meetings by the city
clerk/administrator or their designee. Agenda items may be placed on the agenda by the Mayor
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and ^ `"""""" member-,twe G ' b staff or recommendation of the Council at a
work session. Members of the public wishing to place an item on the agenda must do so by
contacting city staff or Council members, or by speaking during the public comment period. No
member of the general public may add any items to the agenda.
(1) Special Meetings. When a special meeting is called pursuant to applicable law,
the agenda for the special meeting must be included in the request for the meeting
and in the publication of the notice of the meeting pursuant to Minn. Stat. §
13D.04, subd. 2.
(2) Agenda Procedures. Any Staff member, theme Mayor and Council me(fiber-or
two Council members wishing to add an item to any agenda pursuant to this
Section shall do so by complying with the following:
(a) All requests from Council to place an item on the posted agenda must be
received by the city clerk/administrator by 10 a.m. eleven days prior to the
next Council work session meeting. For a regularly scheduled Tuesday
meefingyLo session, the deadline for agenda items would be 10 a.m. on the
Friday preceding packet completion. All requests from the Mayor or
Council must first be reviewed at a council work session before being
placed on the agenda of a regular meeting,
(b) All requests to place an item on the posted agenda must be on the form
prescribed by the city clerk/administrator. The form shall be completed
with the goal of clearly describing the subject matter to be considered by the
Council and any action requested or required. Supporting information may
be attached to the form as necessary.
(c) All requests to place an item on the posted agenda by city staff or Council
members must be reviewed by the city clerk/administrator or their designee
prior to being included in the agenda.
(d) The agenda, along with all related information materials, will be provided to
all City Council members and the city attorney at least four days prior to the
Council meeting for which it applies. For a regularly scheduled Tuesday
meeting, the packet will be provided by 5 p.m. the Thursday preceding.
(C) Consent Agenda. A consent agenda may be used to improve the efficiency of meetings.
The consent agenda allows the Council to consider several items at one time. Only one motion is
necessary to approve all items on the consent agenda.
(1) Items that require findings of fact or an explanation of Council actions, such as
land use matters and the consideration of licensing requests, should not be placed
on the consent agenda.
(2) An item on the consent agenda may be removed from such agenda for full
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consideration by the Council upon request made by any member of the Council.
Items removed from the consent agenda will be placed on the regular agenda for
discussion and consideration.
(D) Presentation, discussion and agenda item decisions. The following is the order of
business for presenting and discussing items on Council agendas:
(1) Introduction of item;
(2) Report by staff or other presenter;
(3) Questions from Council members to the presenter in a round robin manner. The
presiding officer will facilitate the round robin process by asking each individual
Council member for one question and allowing for a response to the individual
question. Then the presiding officer will ask the next Council member, in
sequence, until all Council members have asked and received responses to a
question. No Council member shall take more than three minutes to ask a
question or comment on an item which is being presented before another Council
member has a turn to question and comment on the same item;
(4) Receive questions/comments from the applicant/requesting party to the Council,
and allow each Council member to respond in the round robin process;
(5) Allow questions from Council members to the applicant/requesting party, if
applicable,using the round robin process;
(6) Allow questions/comments from the public to Council members. Each member of
the public shall state his or her comments in six minutes. Council shall not
interrupt or interact until all public comments are completed;
(7) At the conclusion of the round robin process, the presiding officer calls for a
motion or discussion among the Council. Discussion on any presentation shall be
kept to a minimum, and each Council member shall only speak twice on the issue.
This action is not an indication that the motion on the table is the motion that will
be approved in its current form. It is purely for discussion purposes;
(8) Discussion among Council members using the round robin process with each
member speaking no more than twice on a motion;
(9) Action by the Council on the motion.
(E) Meeting Schedule.
(1) Each meeting of the Council shall convene at the time and place appointed. All
public hearings shall commence at the advertised time.
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(2) Council business shall be conducted in the order of the prepared agenda, unless an
alteration is approved by a majority of the Council.
(3) The last item on the agenda will be commenced no later than 12 a.m.
(4) If all business has not been completed by 12 a.m.,the meeting shall be continued
to another date and time following the notice provisions contained herein.
(F) Public participation and comment at council meetings. Council meetings are the forum
for the Council to conduct the city's business. While Council meetings are open to the public
pursuant to the Minnesota Open Meeting Law,they are not a forum for public expression. As
such,members of the public are not allowed to participate in Council discussion and debate
without a specific invitation and/or formal recognition by the presiding officer. Members of the
public shall not applaud, engage in conversation, or engage in other behavior through words or
actions that may disrupt the proceedings of the Council.
(G) Members of the public shall follow the direction of the presiding officer. Members of
the public who do not follow the direction of the presiding officer will be warned that further
disruptive conduct will result in removal from the meeting. After such warning, if the conduct
continues, the presiding officer may ask the member of the public to leave the meeting room. If
the member of the public refuses to follow the direction of the presiding officer, the presiding
officer may direct the sergeant-at-anns to remove the person through any lawful means. In
emergency situations, or where the conduct is an egregious threat to the safety of the public or
the Council, a warning is not necessary before the sergeant-at-arms is directed to remove the
person.
(H) Public comment period. A limited forum for members of the public to speak with the
Council is provided on each agenda. Public comments during the public comment period are
subject to the following limitations:
(1) Speakers must be recognized by the presiding officer before speaking and are
limited to six minutes for comment;
(2) When multiple speakers appear to speak on the same topic, comments should not
be repetitive. The presiding officer may request speakers to appoint a
spokesperson;
(3) The presiding officer may place a time limit on the public comment period if
necessary to allow for the conduct of city business. If there is not sufficient time
at the meeting to hear all public comments, the comment period may be deferred
to the next regular Council meeting or at a continued meeting;
(4) Speakers must sign up prior to speaking and provide their name, address, and a
brief summary of the subject matter which they wish to address. The sign-up
sheet will be available at the start of the City Council meeting;
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(5) Speakers must direct their remarks toward the presiding officer;
(6) Speakers shall not use obscene,profane, insulting, or threatening language, nor
conduct themselves in a threatening, loud, or boisterous manner that disrupts the
conduct of the meeting or the security of the public;
(7) Speakers are required to follow the direction of the presiding officer; and
(8) The Council will generally not respond at the same meeting where an issue is initially
raised by a member of the public. Generally, the matter will be referred to staff for
further research and possible report or action at a future Council meeting. If Council
responds, Council shall not interrupt or interact until all public comments are completed.
(I) Public Hearings. Public hearings are sometimes required by law to allow the public to
offer input on Council decisions. Unlike public comment periods, public hearings allow the
public to speak on a matter currently before the Council. When public hearings are required by
law, notice shall be provided as required by state statute. Public hearings shall be commenced at
the time advertised in any notice required by law.
(1) General procedure for public hearings. The order of business for all public
hearings conducted by the Council shall be:
(a) Opening comments by the presiding officer aimouncing the purpose of the
public hearing;
(b) The presiding officer opens the public hearing portion of the meeting;
(c) Staff presentation, if any(i.e. administrator/clerk, attorney, engineer etc.);
(d) Developer/other presentation, if any;
(e) Public comment (all individual comments limited to six minute maximum);
(f) The clerk/administrator shall make note of any submitted written testimony;
and
(g) The presiding officer formally closes the public hearing portion of the
meeting.
(2) Speakers who wish to address the Council at a public hearing must follow the
same rules as contained herein for public comment periods. The presiding officer
may allow more time, where appropriate.
(3) Speakers may also provide written comments to the Council before or at the
meeting. Written comments shall be noted and provided to the Council and to
anyone else as required by law.
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(4) The presiding officer may continue the hearing, if necessary, following the
procedures for continuing a meeting contained in this Section.
(5) Council shall not interrupt or interact until all public comments are completed.
SECTION 2. Effective Date. This ordinance shall become effective immediately upon
adoption and publication in the official newspaper of the City of Lake Elmo.
SECTION 3. Adoption Date. This Ordinance No. l U� was adopted on this 3 day of
January 2017,by a vote of 3 Ayes and i Nays.
/LAB TY COUNCIL
Mike Pearson,Mayor
ATTEST:
J ili Joluls n, ity Clerk
This Ordinance i 1 4 was published on the l f kk day of �GL+Rt�cw , 2017.
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