HomeMy WebLinkAboutJune 20, 2006 CCPMayor:
Dean Johnston
Council members:
Rita Conlin
Steve DeLapp
Liz Johnson
Anne Smith
Elmo City Council
TUESDAY,
June 20, 2006
3500 Laverne Avenue No.
Lake Elmo, MN 55042
777-5510 777-9615(ffax)
Please read' Since the City Council does not have time to discuss every point presented, it may appear that
decisions are preconceived. However, staff provides background information to the City
Council on each agenda item in advance; and decisions are based on this information and
experience. hi addition, some items may have been discussed at previous council meetings.
If you are aware of information that has not been discussed, please fill out a "Request to
Appear Before the City Council form; or, if you came late, raise your hand to be recognized.
Comments that are pertinent are appreciated. Items may be continued to a future meeting if
additional time is needed before a decision can be made.
6:00 p.m.: CLOSED MEETING City Administrator's Review
Agenda
City Council Meeting Convenes 7:00 PM
f Allegiance
dautes•
r
May 16, 2006, June 6, 2006
LIC INOUIRIES/INFORMATIONAL:
Public Ingmries/In£ormational is an opportunity for citizens to bring the
Council's attention any items not currently on the agenda In addressing the
Council, please state your name and address for the record, and a brief summary
of the specific item being addressed to the Council. To allow adequate time for
A. PUBLIC INQUIRIES'
'
B. PUBLICINFORMATIONAL:
each person wishing to address the Council, we ask that individuals limit their
comments to three (3) minutes. written documents may be distributed to the
(1) John Binkowski, Ind. Candidate
Council prior to the meeting or as bench copies, to allow a more timely
presentation.
4. CONSENT AGENDA
Those items listed under the Consent Calendar are considered to be routine by
the City Council and will be enacted by one motion under a Consent Calendar
A. Resol. No. 2006-052:Approving Claims
format. There will be no separate discussion of these items unless a Council
member so requests, in which event, the item will be removed from the general
order of business and considered separately in its normal sequence on the
B. Monthly Operating Report
agenda
C. Authorization for Professional Services
2006 Overlays: Jamaca Ct., Irvine Circle, Isle
Ave, Irvine Ct and Ivy Ct.
D. Authorization for Professional Services
2006 MSA Repaving; 45`s St., Julep Ave., and
4'7' St.
E. Change Order Conduit Relocation for
Water Tower
F. Partial Payment for Water System
Interconnect Phase I -Riley Brothers
Const.;Resolution No. 2006-053
G. Partial Payment for Water System
Interconnect Phase III -Riley Brothers
Const.;Resolution No. 2006-054
Lake Elmo City Council Agenda
June 20, 2006
Paee 2
H. City Logo
5. FINANCE:
Tom Bouthilet
6. NEW BUSINESS:
7. 31AINTENANCE/PARKIFME/BUILDING:
A. Update on Building Dept.:Jim
McNamara
8. CITY ENGINEER'S REPORT:
Tom Prew
A. 2006 Overlays Feasibility Report;
Resolution No. 2006-055
B. 2006 MSA Repaving Feasibility Report;
Resolution No. 2006-056
C. Approve Plans for Northern Water
Main; Resolution No. 2006-057
D. PUBLIC HEARING: Excavating &
Grading Permit, Krueger, 4452 Lake Elmo Ave.
E. PUBLIC HEARING: Excavating &
Grading Permit, Kaufhold, 999910'h St.
9. PLANNING, LAND USE & ZONING:
C. Dillerud
A. Village Area Planning Team -
Subsequent Phase Work Plan
B. Zoning Variance, 9429 Jane Road N.,
Hamerly; Resolution No. 2006-058
C. Preliminary Plat of HOA 2nd Addition;
Resolution No. 2006-060; Site Plan Review —
Rasmussen College; Resolution No. 2006-059
D. CDBG — Cimarron Gas Service
Project;Resolution No. 2006-061
E. Zoning Text Amendments —
Architectural Performance Stds in BP, LB, PF,
GB; Ordinance No. 97-172-175
10. CITY ATTORNEY'S REPORT:
A. Northern Watermain Easement
Acquisition Update —verbal
11. CITY ADMINISTRATOR'S REPORT:
A. Austad, Pierre, Hurt Septic Systems -
verbal
B. Report on HOA Training Seminar -
verbal
12. CITY COUNCIL BUSINESS AND
REPORTS:
Lake Elmo City Council Agenda
June 20, 2006
Page 3
A. Mayor Johnston — Lake Elmo
Compensation Plan, Performance Review
Procedure
B. Council Member Conlin
C. Council Member DeLapp
D. Council Member Johnson
E. Council Member Smith
13. CLOSED SESSION: Legal Update
2°d DRAFT
CITY OF LAKE ELMO
CITY COUNCIL MEETING
May 16, 2006
L AGENDA
2. MINUTES: March 21, 2006, May 2, 2006
3. PUBLIC INQUIRIESANFORMATIONAL:
A. PUBLIC INQUIRIES:
B. PUBLIC INFORMATIONAL:
(1) Margaret Carlson —Lake Elmo Park Reserve Master Plan Update (Add)
(2) Jim Kelly-MDH—Perfluorochemicals/Private Drinking Water Wells (Add)
(3) Village Area Master Plan Presentation: Engstrom and Company (moved
forward from Agenda Item 9C)
4. CONSENT AGENDA:
A. Resolution No. 2006-046: Approving Claims
B. Monthly Operating Report
C. Water Meter Vendor
D. Partial Payment No. 2: Ellingson Drainage -
Phase IV
5. FINANCE: None
6. NEW BUSINESS: None
7. NLkINTENANCE/PARK/
A. Parks Dept.: Parks
Station (verbal)
B. Fire Dept.: Sprink]
C. Update on Buildi
8. CITY ENGINEER'S REP(
A. Stop Sign at the in
B. Street Repair and�l
C. Trail Quotes
D. Tablyn/LEHeight
E. New NPDESPern
Equipment — Carriage
97-171
of Lake Jane Trail and Jane Road North
Street Water Main Bids: Resolution 2006-047
9. PLANNING, LAND USE,& ZONING:
A. Zoning Variance=8009 Hill Trail, Tacheny (cont'd): Resolution No. 2006-041
B. Final Plat & Development Agreement — Hidden Meadows (formerly Deer
Glen): Resolution 2006-048
C. Village Area Master Plan Presentation: Engstrom and Company (moved to
Agenda Item 3B(1))
D. Zoning Ordinance Text Amendment — Outdoor Social Events: Ordinance No.
97-167
E. Park Plan Update — Request for Proposals
F. Performance Based Zoning (Add)
10. CITY ATTORNEY' S REPORT:
11. CITY ADMINISTRATOR'S REPORT:
12. CITY COUNCIL REPORTS:
LAKE ELMO CITY COUNCIL MINUTES draft MAY 16, 2006
2nd DRAFT
Mayor Johnston called the Council meeting to order at 7:00 p.m, in the Council
Chambers. COUNCIL MEMBERS PRESENT: Conlin, DeLapp, Johnson, and Smith,
STAFF PRESENT: Administrator Rafferty, City Planner Dillerud, Finance Director
Bouthilet, City Engineer Prew, Attorney Filla, Building Official McNamara, Fire Chief
Malmquist and Recording Secretary Freeman.
PIedge of Allegiance
1. AGENDA:
Additions: Item 3A(1) Margaret (Teddy) Carlson — update on Lake Elmo Regional Park
Master Plan; Item 3B(2) Jim Kelly, MDH — MN Dept. of Health -water contamination;
9(F) Performance Based Zoning; Move 9C to 3 B(1) — Village Area Master Plan; move
Item 2 (Minutes) to 11.
M/S/P Johnson/Conlin — to move consideration of the April
minutes to Item 11A. on the agenda. (Motion passed 4-1: D
to 11A)
Addition to the Agenda: Under Council Reports
City Administrator's Performance Review.
MIS/P Johnson/Conlin — to approve the May 16,
(Motion 4-1: DeLapp - against moving mi \nags t
2.
3.
Margaret Carlsop�,pre
Park Reserve Plan, a
numerous moamcau
Plan, including: new
underpass, and handi
to moving minutes
wrapping up
Council Agenda as amended.
the status of the New Lake Elmo Regional
Dved by Washington County. She outlined the
)ns to Park facilities that are incorporated in the new
equestrian trails, lighted ski trails, a Highway 5 trail
bility to the boat dock.
Discussion followed about the proposed changes to the original 1978 Park Plan, and
where the City could provide input. The Council questioned the current "Reserve" status
formula being utilized, and how could it be maintained to protect and perpetuate that
Reserve status of the Park. The Council also questioned what the conditions were in the
1978 agreement with the City regarding development of the Park.
Mayor Johnston suggested inviting Ms. Carlson to a future Council Workshop to discuss
the Regional Park Reserve Plan in greater detail.
LAKE ELMO CITY COUNCIL MINUTES draft MAY 16, 2006
2
2nd DRAFT
(2) James Kelly - Minnesota Depart of Health:
Jim Kelly, Minnesota Department of Health (MDH), informed the Council that the MDH
has created tests that detect five more chemicals in relation to the contamination in the
Tablyn Park and Lake Elmo Heights neighborhood. Kelly stated that residents in the
Lake Elmo Heights, Tablyn Park, Torre Pines and Parkview Estates area will be
receiving letters in upcoming weeks, informing them that they may need to use an
alternative water source.
PFC related chemicals have been identified in the neighborhoods at various levels above
and below health department standards for drinking. Jim Kelly also said MDH scientists
had been working for the past several months to develop more sensitive tests that could
detect other PFC chemicals, and as a result, health values and standards are expected to
be lowered.
(3) Village Area Master Plan Presentation
Robert Engstrom and team presented an overview of
reported that the plan was well received, and that the.
telephone calls regarding the plan as well as the "pas
exhibits. He referred to a project memorandum the U
and advised that the team is now essentially complet(
He suggested that the team is now it
forward with the plan, including: 1)
Village Plan components and Maste;
2) Integrating the MPCA ground wa
3) Detailed design standards for Vill
team would be involved in thewoje
ige Area Open House. He
s,received many emails and
t ' that were placed on the
presented the City Council,
original contractual tasks.
3ouncil's wishes regarding moving
the Council preserving the Old
including Highway 5 modifications;
the Master Plan to create the lake;
)pment, and 4) Whether and how the
Discussion continued aboufi•the; Vill Area core where compact density and reduced
green space are proposed by the Plan. ,Bruce Jacobson advised that the Plan suggests
retaining the very, "urban" character at the core of the Village Area — reflecting the
character of existing' a6velopment — but densities decrease and open space increases as
one moves outward toward the'Viliage area peripheries. The Council also discussed the
amenities package -public and private- and the need for Design Guidelines to ensure that
the intended development character is retained.
M/S/P Conlin/Johnson — to direct Staff to prepare a complete proposed contract for the
project team for the June 6, 2006, Council meeting, to include Phase H with costs, and
direction for any subsequent project phases. (Motion passed 5-0)
4. CONSENT AGENDA:
A. Resolution No. 2006-046: Approving Claims
M/S/P Johnson/DeLapp — to adopt Resolution No. 2006-046 approving Claim Numbers
325, 326, DD728 through DD749, 29065 through 29083, 29085, 29086 which were used
LAKE ELMO CITY COUNCIL MINUTES draft MAY 16, 2006
2°d DRAFT
for staff payroll dated May 11, 2006; claims 29084, 29087 through 29147, in the total
amount of $624,781.27. (Motion passed 5-0)
B. Monthly Operating Report:
M/S/P Johnson/DeLapp — to accept the March 2006 Monthly Operating Report.
(Motion passed 5-0)
C. Water Meter Vendor:
The City currently has approximately 220 water meters with "phone read" equipment,
which has become outdated due to a variety of reasons such as utilization of cells phones
in lieu of land lines, digital lines through and cable services and increased line draws.
With the reduction in labor related to installation repairs and meter reading time, it is
anticipated that the Neptune system is the most cost-effective system. It should be noted
that all capital equipment purchases related to water will come from the water enterprise
fund and will not affect the General Fund supported by Ad Valorem taxes. Staff
recommends purchase of the Neptune system.
M/S/P Johnson/DeLapp — to purchase Neptune's
of $19,502.81. (Motion passed 5-0)
D. Partial Payment No. 2, Eltingsc
Phase IV
City Engineer Prew recommends Partial P
$192,737.03 to Ellingson Drainage, for W
M/S/P Johnson/DeLapp — to
amount of $192,737.03 for
Engineer in his Memo dated
M
R1
7.
at a total cost
2 in the amount of
:�t-Phase IV.
No. 2 to Ellingson Drainage in the
;t Phase IV, verified by the City
passed 5-0)
Station:
City Administrator Rafferty presented plans for playground equipment for Carriage
Station Park. The Parks Commission budgeted $45,000 for improvements in the Carriage'
Station Park, and the Council increased the budget allocation to $65,000.
Carriage Station neighborhood residents were surveyed last fall for their input and design
preferences. Three vendors supplied a designed $35,000 structure. Miracle Company
was the preferred design. Two additional pieces of equipment were suggested to be
added, bringing the total to $45,000, which is within budget. The Parks Commission
recommended approval of the equipment from the Miracle Company.
LAKE ELMO CITY COUNCIL MINUTES draft MAY 16, 2006
4!
2"d Dr3AFT
Discussion followed about the various age groups, trail accessibility, liability issues, and
the number of children utilizing the facilities. Council Member Smith reported that a half
basketball court is planned for the future.
M/S/P Smith/Johnston — to approve the purchase and installation of playground
equipment from Miracle Company in the amount of $45,000.00. (Motion passed 5-0)
B. Fire Dept.: Sprinkling Ordinance: Ordinance No. 97-171:
The Fire Chief recommended adoption of Chapter 1306 under the Minnesota State
Building Code, based on the review and discussion with the City Administrator, City
Attorney, and Building Official. The Chief stated that expected growth and the
expanding water systems make this an opportune time to adopt Chapter 1306 to help
reduce future fire loss in Lake Elmo.
M/S/P Johnson/Conlin — to adopt Sprinkling Ordinance, Ordinance No. 97-171.
(Motion passed 5-0)
C. Update on Building Dept.: Jim McNamara
Building Official McNamara informed the Council that it's getting busier, with more
permits issued, inspections and questions about various resEictions. There is also a new
type of erosion control, along with the silt fence and stake method. It is a roll sock,
similar to a large tube. It is filled with mulAwmil the end -of the project, which can then
be opened, recycled or removed. The Building Dept also cori'tinues to pick up signs.
91
A. Stop Sign at the intersection of Lake Jane Trail and Jane Road North:
There was a concern that drivers are going too fast as they travel westbound toward the
intersection of Jane Road and Lake ane Trail. City Engineer Prew reviewed the
intersection. He statedaffici%es not warrant a Stop sign. Because of the steep hill,
v
adding a stop sign tq.the westbound could create a dangerous condition. Not only would
a stop sign be routinely violatedstopping in the winter could be problematic for larger
vehicles. Some ideas.to slow 6 n traffic - change the speed zone at the top of the hill,
adding a median, or adding tree§' Council asked about using the portable speed trailer,
and increased patrol. V'
M/S/P Johnson/Johnston — to accept the City Engineer's Letter, dated May 12, 2006, 1
recommending that there be no additional Stop sign at the intersection of Lake Jane Trail
and Jane Road. (Motion passed 5-0)
The Council preferred that the speed be lowered to 35 mph. City Engineer Prew stated he
would check with MNDot if a speed study has been done.
M/S/P DeLapp/Johnson — to direct the City Engineer to meet with staff and return in 1-2
months with recommendations that address the original problem and identify feasibility
and costs involved. (Motion passed 5-0).
LAKE ELMO CITY COUNCIL MINUTES draft MAY 16, 2006
51
TB.:1l
B. Street Repair and Maintenance:
Public Works is requesting that City Council approve the bid from T.A_ Schifsky and I
Sons for the patching of the holes in the City that are too large for the Public Works Dept. 1
to repair, as larger equipment is required.
M/S/P DeLapp/Johnson — to accept the bid from T.A. Schifsky and Sons for patching in
the amount of $13,458.00. (Motion passed 5-0)
C. Trail Quotes — 55a' Street and Carriage Station Park:
City Engineer Prew received quotes from Tower Asphalt and T.A. Schifsky and Sons for
the 55t' Street and Carriage Station Park Trails. The 55' Street project bid included a
large number of bollards needed to prevent vehicle access. Public Works will be able to
accomplish the same thing with boulders and other landscaping. He is recommending the
3 projects be awarded to Tower Asphalt, without the bollards \
M/S/P Smith/Johnson — to accept the bid from Tower
$47,716.00, for the 3 Trail Projects. (Motion passed
D. Tablyn Park/Lake Elmo Heights/31`
Resolution No. 2006-047:
Bids for the Tablyn Park/Lake Elmo Heights/3ls`
on Friday, May 12, 2006. All bids received'�aere
Prew and he requested that Council delay awardii
further discussion. They will come back to anoth
recommendation. ;.
Of
am project were received
Jected by City Engineer
they meet with 3M and
meeting with a
E. New NPDES Permit: +
City Engineer Prew informed the Council thane MPCA is requiring that all
communities with an existing NPDES permit update it in conformance with their criteria.
The NPDES permit covers st&rn water discharge. The new permit required is stricter in
regards to rn kint pertain City's, perform the required Best Practices Management
(BPM's). :.1
There are 34 unique itemkhii each City must keep track of, with one person at the City
being required to be in responsible charge of each BMP. There are other items that are
part of this permit, as well. This Permit will be discussed in more detail at the
Environmental Meeting on May 17, 2006.
M/S/P Conlin/Smith — to authorize Staff to complete the NPDES permit and submit it
before June 1, 2006. (Motion passed 5-0)
9. PLANNING, LAND USE & ZONING:
A. Zoning Variances — 8009 Hill Trail (Tachney). Resolution 2006-041:
The City Planner reported that the Council deferred action on this application pending a
full Council compliment to consider the matter. He stated that should the Council decide
on this matter contrary to the Planning Commission's recommendation for approval, the
LAKE ELMO CITY COUNCIL MINUTES draft MAY 16, 2006
6
2nd DRAFT
draft Resolution would require different findings to support denial beyond a simple
finding that the application fails to comply with the required variance standards.
M/S/P Conlin/Johnson — to adopt Resolution 2006-041, approving variances at 8009 Hill
Trail, based on the recommendations of the Planning Committee.
ROLL CALL: DeLapp-no, Johnson -yes, Johnston -no, Smith -yes, Conlin -yes.
(Motion passed 3-2: DeLapp, Johnston)
B. Final Plat and Development Agreement — Hidden Meadows:
The City Planner reported that the Development Agreement for this plat differs from
those prepared for other projects. New Agreement language has been added to assure
future responsibility for the septic treatment system to be shared with the OP residential
neighborhood. The City will look only to the church for compliance with system
operations and reporting requirements.
A complaint was received about work being conducted
a resident. City Staff contacted the developer. The sut
the Council, apologizing for any work being done on S
subcontractor and the developers were and are aware o:
will not occur again.
M/S/P Conlin/Johnson — to adopt Re
Development Agreement for Hidden
C.
D. Zoning Ordinanc
City Council requested that
reviewed with the mod£ical
City Attorney Fil
word "nominal_"
M/S/P Smith/Johnson
AG zoning district to
(1)
x weekend (Sunday) from
for for the site addressed
He stated" at the
ides. and reiterated that it
g the Final Plat and
5-0)
nice 97-167 for Outdoor Social Events be
from the May 2, 2006, Council meeting.
ccorporation of one change to #1, by deleting the
site tax parcel area not less than 10 acres."
apt Ordinance 97-167, amending Conditional Uses in the
Outdoor Commercial Social Events. (Motion passed 5-0)
E. Park Plan Update — Request for Proposals:
The Planner reported that the Staff presented a Request for Proposal (RFP) to update the
1990 Park Plan to the Parks Commission at the April 17, 2006, meeting. The
Commission reviewed the draft RFP, suggested several minor modifications and adopted
a recommendation to the City Council that the RFP be approved at modified
M/S/P Johnson/Smith —to approve the 2006 Park Plan Update —Request for Proposals,
as presented. (Motion passed 4-1:DeLapp — the Plan was so badly flawed, it is not
necessary and considered it a premature expense.)
LAKE ELMO CITY COUNCIL MINUTES draft MAY 16, 2006
71
2"d DRAFT
F. Performance Based Zoning and Lane Kendie
City Planner Dillerud requested direction regarding inviting Lane Kendig to a future
workshop to present/discuss Performance Zoning. He guessed that the Kendig visit
would cost a maximum $3,000. He advised that a draft Performance Zoning ordinance
was about 75% completed by Kendig and the Planning Commission about two years ago_
He advised the Council that a new zoning ordinance would be required within 0 months
of the Metropolitan Council approval of the Lake Elmo Comprehensive Plan.
Council discussed the pros and cons of Euclidian Zoning versus Performance Zoning.
The City Planner concurred that Euclidian zoning was the format of the current Lake
Elmo zoning ordinance and that format was both familiar and not as complex as
Performance Zoning.
M/S/F Johnson/DeLapp — to direct Staff to contact Lane Kendig about the feasibility of
coming and sharing the Performance Zoning as an educational opportunity workshop.
ROLL CALL: DeLapp-yes, Johnson -yes, Johnston -no, Smith no'�Conlin-no
(Motion failed 2-3: Johnston, Smith, Conlin)
10. CITY ATTORNEY'S REPORT: None
11. CITY ADMINISTRATOR'SREPI
A. Council Minutes (Moved from Itei
M/S/P Johnson/Conlin — to approve April
(Motion passed 4-1: DeLapp)
M/S/P Johnston/Johnson — to
include revisions provided bJ
M/S/P Johnson/Jo
(Motion passed 3-
as revised.
April 18, 2006, Council minutes to
,app. (Motion passed 4-1: DeLapp)
May 2, 2006, Council minutes as submitted.
To provide a draft of the May 1$ 2006, Council Workshop minutes at the June 6, 2006,
City Council meeting
12. CITY COUNCIL REPORTS:
Mayor Johnston updated City Council on the St. Croix Regional Family Center. ECFE
and Adult Education will be Phase I, followed by the YMCA 5-6 years later. Site
selection study within 60 days, with site selection within 30 days thereafter.
The Mayor requested direction for the City Administrator's Performance Review and
setting performance objectives. Council determined they would discuss his existing
performance review and establish next year's performance objectives. The Mayor
requested each Council Member provide 3 objectives of high priority. Council
determined there will be a Closed Meeting one hour prior (6:00 pm) to the next Council
Meeting.
LAKE ELMO CITY COUNCIL MINUTES draft MAY 16, 2006
8
2ntl DRAFT
Council Member DeLapp informed Council he did not attend the Lake Elmo Regional
Art Center opening but did talk with Bob Meyer, who talked about the plans the Center
has to eventually expand to an 80,000 sq. ft. building containing all types of art.
Council Member Johnson provided an `Educational Opportunity" handout to Council
Members regarding Edina Housing Succession Plan for Edina's Future, created by a
special committee task force.
Council Member Smith: None
Council Member Conlin: None
Reminder: Environmental Committee: Informational Meeting on the City's Surface
Water Pollution Prevention Plan — Wednesday, May 17, 2006 at 70 pm at City Hall.
Clean Up Day is Saturday, June 3, 2006, 8:00 AM — Noon.
Council Meeting ended at 10:59 pm
Respectfully submitted by Carole Freeman,
Resolution No. 2006-041: Approved Variance to
Requirements for 8009 Hill Trail North
Resolution No. 2006-046: Approved Claims
Resolution No. 2006-047: Tablyn Park/LE Hetgh
Resolution No. 2006-048: ApproveeFnat Pl'i
Meadows of Lake Elmo (fr
Ordinance 97-167: Added
in Agricultural Zoning Dis
Ordinance 97-1'
as Deer Glen)
& Minimum Lot Size
Bid - POSTPONED
it Agreement for Hidden
(h) Relating to Conditional Uses
State Building Code — Sprinkler Ordinance
LAKE ELMO CITY COUNCIL MINUTES draft MAY 16, 2006
9,
CITY OF LAKE ELMO
CITY COUNCIL MEETING
JUNE 6, 2006
10. CITY ATTORNE"1 S REI PRV7`
zl,11. CITY ADMINISTRATOR'S REPORT:
12. CITY COUNCH, PORTS:'
13, ADJOURNED TO'CLOSERSESSION: Legal Update
LAKE ELMO CITY COUNCIL MINUTES draft June 6, 2006
1
B. Letter of Escrow Reduction — Rock -point Church:
M/S/P Johnson/Conlin — to approve the Letter of Escrow Reduction - Rockpoint Church,
per City Engineer's Memo dated June 1, 2006. (Motion passed 5-0)
C. 2006 Crack Seal — Resolution No. 2006-050:
M/S/P Johnson/Conlin — to adopt Resolution No. 2006-050, awarding the bid to L & M
Services of Belgrade, Inc., in the amount of $21,000, for the 2006 Crack Seal Project, per
City Engineer's Memo dated June 2, 2006. (Motion passed 5-0)
D. 2006 Seal Coat — Resolution No. 2006-051.
MIS/P Johnson/Conlin — to adopt Resolution No. 2006-051, awarding the bid to Allied
Blacktop Company, in the amount of $112,410.00 for the 2006 Seal Coat Project, per
City Engineer's Memo dated June 2, 2006. (Motion passed 5-0)
5.
6. NEW BUSINESS:
7.
A. Parks Dept:
(1) Reserving Neighborhood
The City Council had requested the I
reserving neighborhood parks for orb
had provided the Parks Commitf&n
Tablyn and VFW) and
ission review of the policy for
ides.: Parks Supt. Mike Bouthilet
io, dated May 10, 2006, with his
•eserved. The Parks Commission
ontreville, Lions, Pebble, Reid,
Stonegate) be reservable for
Policy for Reserving Neighborhood Parks as
�n and per Memo of Mike Bouthilet dated May
(2) Parks Commission/Land trust: Suntsh LaKe Fars:
Parks Commissions Chairman Schumacher recommended to the City Council to
consider placing Sunfish Lake Park into a Minnesota Land Trust. Sunfish Lake Park
would be protected in the Trust, and it would mean cooperation/interaction with them
about the future of the Park.
Council Members expressed their support and raised concerns for protecting Sunfish
Lake Park in a land trust easement. Some concerns identified involved restricting
recreational type programs in the future as it pertains to the Land Trust Easement.
LAKE ELMO CITY COUNCIL MINUTES draft June 6, 2006
1
M/S/P Johnson/Conlin — to authorize the Parks Commission to create a full
recommendation to City Council regarding placing Sunfish Lake Park into the
Minnesota Land Trust for further consideration. (Motion passed 5-0)
B. Fire Dept.: None
C. Building Dent.: None
8. CITY ENGINEER'S REPORT:
A. Tablyn Park/LE Heights Watermain Project - Resolution No. 2006-047:
City Engineer Prew informed Council that 3M will cover the full cost of the project, and
recommended adoption of Resolution 2006-047.
City Administrator Rafferty notified Council that 3M would also paying the water
bills for the first two years for residents in those neighborhoodsFinance Director
Bouthilet stated that bill credits would be equally shared as, the ctiintribution by 3M was
based on the average household consumption and bilhn `Billings vuould be mailed to
the residents, but more as a base for reference. Counctiliembers thanked Staff for all of
their work. 1 ='
M/S/P Conlin/Smith — to adopt Resolution No. 2006-047,, awarding the bid for the
Tablyn Park/Lake Elmo Heights/31" Street,, atermam Project, to Park Construction
Company, in the amount of $3,143,640.78 .(Motian5 0)NO
Q
a
The City Planner reported that=fin May 151e20 6, the Planning Commission had discussed'
the Council's concerns pes and adopted the following revised / additional
recommendations �o p ;t upfwo non-resident employees on site of a Home Based'
Business; 2) To,reguire all three, (maximum) allowable business vehicles on site to be
parked off-street, 3) To change the number of allowable customer visits to a site from ten i
to five.
3g'
Council discussed home occupation, licensing, inventory storage, maintaining rural
character and protecting the residential quality of the neighborhoods in which home
occupations would be located.
City Attorney Filla stated he was not comfortable with the draft ordinance, and the
definitions, revocation and suspension process would be enforceable as any other similar
ordinance.
M/S/P Johnston/Smith — to send to the Council Workshop for step-by-step clarification of
the proposed ordinance. (Motion passed 5-0)
LAKE ELMO CITY COUNCIL MINUTES draft June 6, 2006
4
B. Village Area Master Plan: (moved to precede 9A)
The City Planner presented the final report of the Village Area Planning Team and
requested the Council to formally receive the plan, and authorize the final contract
payment. Staff recommends acceptance of the Phase I plan, as complete. Council
directed Staff to prepare a complete proposed contract for the project team, to include
Phase H with costs, and direction for any subsequent project phases.
Council requested that a plan strategy process be attached, providing a time schedule, a
reporting mechanism to all involved parties, payment, and critical path diagram/structure.
City Planner stated that Phase I was a private sector contract, and Phase H will be a
government contract, requiring tasks, timelines, and cost schedule.
M/S/P Johnson/DeLapp — to accept and place on file the Village Area Master Plan, as
prepared by Engstrom/Close Planning Team as fulfillment of contActual terms between
the Planning Team and the City, and to direct staff to remit to the Planning Team the
Final Payment for services provided for by the Phase I Contract: (Motion passed 5-0)
C. Personnel Recommendation for Assistant Planner: (Added)
The City Planner presented to the Council the recomrilendat(on for an Assistant Planner
position. Seventeen applications were received. Fair, finalist applicants were
interviewed by the Team (Dillerud, Rafferty, Bouthilet). The Team concurred that Ms.
Kelli Matzek be offered the position contiggent on Council approval.
12. CITY CUUNUIL IMFUKl �r
Mayor Johnston reported the name change from Ramsey Center for the Arts to Lake
Ehno Regional Art Center the St. Croix Regional Family Center site selection is
proceeding. Council Member Smith and the Mayor attended the groundbreaking for
Rockpoint Church, and donated the shovel and hard hat to the Public Works Dept.
Council Member Conlin: None
Council Member DeLapp requested regarding the 2007 Budget -should not be working
backwards, but lean/mean/friendly; Highway 36 closure in 2007 for six months -more
traffic; On-line Study available from Washington County containing residential survey
results — 2006.
Council Member Johnson: None
LAKE ELMO CITY COUNCIL MINUTES draft June 6, 2006 1
5
Council Member Smith: None
Reminders: Planning Commission/City Council Working Relationship (cont) on
Monday, June 12, 2006, at 7 p-m.; City Council Workshop on Tuesday, June 13, 2006,
at 6 p.m.
13. ADJOUNED TO CLOSED SESSION:
A. Legal Update: City of Lake Elmo/Diane and Rod Sessing, C6056209
Council Meeting ended at 9:30 p.m.
Respectfully submitted by Carole Freeman, Recording Secretary
Resolution No. 2006-049: Approved Claims
Resolution No. 2006-050: 2006 Crack Seal —to L & M Services of Belgrade, Inc.
Resolution No. 2006-051: 2006 Seal Coat to Allied Blacktop Company
LAKE ELMO CITY COUNCIL MINUTES draft June 6, 2006
6
tA.
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO.2006-052
RESOLUTION APPROVING CLAIMS
BE IT RESOLVED THAT Claim Numbers 330, 331, DD763 through DD785,
29210 through 29230, were used for Staff Payroll dated June 81h, 2006; claims 29231
through 29275, in the total amount of $94,333.15 are hereby approved.
ADOPTED, by the Lake Elmo City Council on the 20th day of June, 2006.
Dean A. Johnston
Mayor
ATTEST:
Martin J. Rafferty
City Administrator
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CITY OF LAKE ELMO
2006 BILLING SUMMARY
MONTH
11135
Administration
11140
Criminal Pros
11145
Public Imp. Proj
11150
Community Dev
11155
Civil Litigation
11161
Auto Forfeiture
TOTAL
Jan
$2,381.27
$3,516.24
$363.00
$1,821.52
$135.00
$8,217.03
Feb
$1,364.70
$4,574.62
$572.96
$616.00
$1,997.00
$5.00
$9,130.28
March
$1,160.50
$3,682.65
$3,301.50
$381.50
$280.75
$243.00
$9,049.90
April
$1,921.11
$3,948.44
$1,887.50
$331.61
$486.00
$121.50
$8,696.16
May
$2,186.56
$3,406.51
$586.00
$228.65
$1,768.38
$148.50
$8,324.66
June
$0.00
July
$0.00
Aug
$0.00
Sept
$0.00
Oct
$0.00
Nov
$0.00
Dec
$0.00
To
$9,014.14
$19,128.46
$6,347.96
$1,920.76
$6,353.65
$653.00
$43,417.97
6/14/2006
Suite 300
50 East Fifth Street
St Paul, MN 55101-1197
� ® J
1'R 0FE551:0 N A L A55 01I A:T'1 ON
CITY OF LAKE ELMO
3800 Laverne Avenue North
Lake Elmo MN 55042
11135-920001 Administration
FEES
2,178.00
EXPENSES
Owl
III (651) 291-8955
(651) 228-1753 fa6imile
Federal Tax ID #41-0991098
Page: 1
05/31/2006
ACCOUNT NO. 11.135M
ADVANCES BALANCE
0.00 $2,186.56
THL4 STATEMENT IS DBE AND PAYABLE TO THE END OF TEE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTWS STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
`I'SiD T'f SSID,N A 7. W5�0,1pl�
CITY OF LAKE ELMO
3800 Laverne Avenue North ACCOUNT NO
Lake Elmo MN 55042
FEES
EXPENSES
ADVANCES
11140-030001
Misc Prosecutions
2,782.50
21.51
0.00
11140-040111
Barrett, Steven Dale Marshall
GM -false info to police
7.50
0.00
0.00
11140-050181
Remmen, Howard Lester
2nd degree DUI, DAS
18.75
0.00
0.00
11140-050243
Podgorski, Scott F.
fail to maintain improvements
127.50
0.00
0.00
11140-050274
McAninch, Andrea J.
2nd degree DUI
30.00
0.00
0.00
11140-0.60054
Fields, Edward Leon
Violate OFP
45.00
0.00
0.00
11140-060058
Brown, Steven
assault
5.00
0.00
0.00
11140-060083
Meyer, Wendy Jo
-
4th degree DUI
80.00
0.00
0.00
(651) 291-8955
(651) 228-1753 facsimile
Federal Tax ID #41.0991098
Page: 1
05/31/2006
11140M
BALANCE
$2,804.01
$7.50
$18.75
$127.50
$30.00
$45.00
$5.00
$80.00
THIS STATEMENT IS DBE AND PAYABLE TO THE END OF THE. MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WKL BE CREDITED TO THE N= MONTHS STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300 �s1TF'''��� 77��P�TR7H-��1Oyr-NTIc! {,(I T1�\1T
St. East Fifth Street H.K�1�/1 .. LLl\�..11.Y11 11 V
St. Paul, MN 55101-tt97 1 1Y i1 Y1
CITY OF LAKE ELMO
(6511 291-8955
(651) 22&1753 facsimile
Federal Tax ID #41-0991098
Page: 2
05/31/2006
ACCOUNT NO, 11140M
FEES EXPENSES
ADVANCES
BALANCE
11140-060086
Gagne, Michele Leigh
3rd degree DUI
28.75
0.00
0.00
$28.75
11140-060089
Archibald, Henry A.
3rd degree DUI, 3rd degree .08
28.75
0.00
0.00
$28.75
11140-060091
Durkopp, Shane Gray
test refusal, 4th degree DUI
-
40.00
0.00
0.00
$40.00
11140-060097
Dreher, Justin E.
GM -intent to escape MV tax, DAS
40.00
0.00
0.00
$40.00
11140-060098
Donahue, Richard G.
assault, domestic assault, doc
5.00
0.00
0.00
$5.00
11140-060100
Gilmore, Keith Alan
4th degree DUI, speed, marijuana
in my
5.00
0.00
0.00
$5.00
11140-060103
Lancaster, Richard Allen
GM 911 interference, domestic assault
100.00
0.00
0.00
$100.00
11140-060106
McKinley, Diane Lee
Violate OFP
5.00
0.00
0.00
$5.00
11140-060107
Burrell, Tara Marie
4th degree DUI
5.00
0.00
0.00
$5.00
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIFED AFTER THE LAST DAY OF THE MONTH V LL BE CREDITED TO THE NEXT MONTH'S STPITEMENT.
PLEASE RETURN DATE COPY OF STATEMENT WITH PAYMENT.
Suite 300 77�� �p,� R7�--t�,T11,/�T7� ,t7�7'�`!T
50 Fast Fifth Street FR 1\ !1 - BE GM ll V
St Paul, MN 55I01-1197 1 t 11 V 1
r , e r
CITY OF LAKE ELMO
ACCOUNT NO
FEES EXPENSES ADVANCES
11140-060108 Landkamer, David A.
expired DL
5.00 0.00
11140-060109 Bauer, Shaun Arthur
GM-DAC-IPS
26.25 0.00
3,385.00 21.51
(651) 291-8955
(651) 228-1753 facsimile
Federal Tax ID 941.0991098
Page: 3
05/31/2006
11140M
BALANCE
0.00
$5.00
0.00
$26.25
0-00
$3,406.51
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WELL BE CREDITED TO THE NEXT MONTHS STATEMENT.
PLEASE RETURN 0113E COPY OF STATEMENT WITH PAYMENT.
Suite 300 7� =BERGA
7� (651j 2 (651) 291-8955
St East Fifth Street rR 7a 7a 7� 7 28-1753-0991098St Paul, MN 55101-1197 tH I/��ll/tt tLll�iliV7 Federa112e7D #AI-0991098a
Page: 1
CITY OF LAKE ELMO 05/31/2006
3800 LAVERNE AVENUE NORTH ACCOUNT NO. 11145M
LAKE ELMO MN 55042
FEES EXPENSES ADVANCES BALANCE
11145-040003 WATER SYSTEMS CONNECTION
586.00 0.00 0.00 $586.00
THIS STATEMENT IS DOE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTHS STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300 7--rr r�pT�1,7}---1�7{.-�L�jj y, (651)291.8955
St East MN Street 1 RW ,.d° i ERG M (65t)228-1753-0991 i98
St Paul, MN SS l OF-([ 97 1N . Federal Tax ID ;(41-0991D98
r m r m
CITY OF LAKE ELMO
3800 Laverne Avenue North
Lake Elmo MN 55042
FEES EXPENSES
11150-0500.06 DISCOVERY CROSSING OF DEVELOPMENT
88.00 0.00
11150-060003 HIDDEN MEADOWS - PRELIMINARY PLAT
88.00 0.00
11150-990006 Carriage Homes Development
0.00 0.00
176.00 0.00
Page: 1
05/31/2006
ACCOUNT NO. 11150M
ADVANCES BALANCE
0.00 $88.00
0.00 $88.00
52.65 $52.65
52.65 $228.65
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL HE CREDITED TO THE NEST MONTHS STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Filth Street
St Paul, MN 55101.1197
•
IZ
YTt 0 F E "1;T1 .N A.L X ;§'O Z
CITY OF LAKE ELMO
3800 LAVERNE AVENUE NORTH
LAKE ELMO MN 53042
ACCOUNT NO
FEES EXPENSES ADVANCES
11155-040002 Lake Elmo v. Sessing
1,593.00 12.84
11155-060002 J.P. BUSH HOMES V. CITY OF LAKE ELMO
27.00 0.54
1,620.00 13.38
135.00
0.00
135.00
(651) 291-8955
(65I) 228-1753 facsimile
Federal Tax ID #41.0901098
Page: 1
05/31/2006
11155M
BALANCE
$1,740.84
$27.5a_
$1,768.38
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTHS STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
a
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
IMP ® e 00,
° 1 2
1
P-ROFE-SS:FONAL A,5'5D-C1AT1U>
CITY OF LAKE ELMO
3800 LAVERNE.AVENUE NORTH
LAKE ELMO MN 55042
FEES
11161-050003 Kleinvachter, Robert Michael
vehicle forfeiture
54.00
11161-050007 Skoglund, Jon Michael
vehicle forfeiture
40.50
11161-060001 McAninich, Andrea
vehicle forfeiture
54.00
148.50
EXPENSES
I II
I Me
Is
(651) 291-8955
(651) 228-1753 facsimile
Federallb3cm m-099i098
Page: 1
05/31/2006-
ACCOUNT NO. 11161m
ADVANCES BALANCE
0.00 $54.00
0.00 $40.50
0.00 $54.00
0.00 $148.50
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WHLL BE CREDITED TO THE NEXT MONTHS STATEMENT.
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8
CITY OF LAKE ELMO, MINNESOTA
AUTHORIZATION FOR PROFESSIONAL SERVICES
TO: Toltz, King, Duvall, Anderson
and Associates, Incorporated
1500 Piper Jaffray Plaza
444 Cedar Street
St. Paul, Minnesota 55101
Pursuant to our Agreement dated February 2, 1988, you are hereby authorized to proceed with
the professional services described as follows:
2006 OVERLAYS
JAMACA COURT, IRVINE CIRCLE, ISLE AVENUE,
IRVINE COURT, AND IVY COURT
I. PROJECT DESCRIPTION
In accordance with the Adopted 2005-2009 CIP, the following streets are scheduled to be
reclaimed and repaved in 2006:
Jamaca Court
Irvine Circle
Isle Avenue
Irvine Court
Ivy Court
II. SERVICES TO BE PROVIDED BY TKDA
Based on TKDA'S understanding of the Project, we propose to provide the following services:
A. PLANS
1. Feasibility Report Phase
Upon receipt of authorization to proceed with the Feasibility Report Phase,
TKDA shall:
- 1 -
a. Consult with the OWNER to clarify and define the OWNER'S
requirements for the Project and review available data.
b. Advise the OWNER as to the necessity of the OWNER'S providing or
obtaining from others, data or services of the type(s) described under the
General Agreement and act as the OWNER'S representative in connection
with any such services.
C. Identify and analyze requirements of governmental authorities having
jurisdiction to approve the design of the Project and participate in
consultations with such authorities.
d. Conduct professional studies and evaluations resulting in the preparation
of a Feasibility Report containing one preliminary design, opinion of
probable construction costs, preliminary assessment roll, Statement of
Feasibility, and Project schedule, in accordance with the provisions of
Minnesota Rules 429.
e. Furnish 10 copies of the Feasibility Report, and review them with the
OWNER
£ Attend Public Hearing.
2. Desian Phase Services
On the basis of the approved Feasibility Report, TKDA shall:
a. Advise the OWNER as to the necessity of the OWNER'S providing or
obtaining from others, additional data or services of the type(s) described
under the General Agreement, and act as the OWNER'S representative in
connection with any such services.
b. Prepare for incorporation in the Contract Documents final Drawings and
Specifications setting forth in detail the requirements for the construction
of the Project.
C. Assist the OWNER in connection with the OWNER'S responsibility for
filing documents required for the approval of governmental authorities
having jurisdiction over the Project.
d. Advise the OWNER of any adjustments to the latest opinion of probable
construction cost caused by changes in extent or design requirements of
the Project and furnish a revised opinion of probable construction cost
based on the drawings and specifications.
-2-
e. Prepare for review and approval by the OWNER, his legal counsel and
other advisors Contract Agreement Forms, general conditions,
supplementary conditions, bid forms, invitations to bid and instructions to
bidders, and assist in the preparation of other related documents.
f. Submit copies of the above documents and of the Drawings and
Specifications to the OWNER. Make minor revisions and adjustments
following the OWNER'S review.
B. CONSTRUCTION ADMINISTRATION
1. Bidding Phase
During the Bidding Phase, TKDA shall:
a. Reproduce final Contract Documents and related Contract Forms for
bidding and construction purposes.
b. Assist the OWNER in obtaining bids for one prime contract.
C. Prepare bid tabulation.
d. Assist the OWNER in evaluating bids and in assembling and awarding the
contract.
2. Construction Phase - Administration and Staking
During the Construction Phase, TKDA shall provide the following general
services:
a. Consult with and advise the OWNER and act as the OWNER'S
representative as provided in the Contract Documents.
b. Attend and assist the OWNER with pre -construction conference to be
attended by the Contractor, the OWNER and others as may be requested
by the OWNER.
C. Provide reference points, on a one-time basis, for the Contractor's use in
laying out the work, said reference points to be based upon property,
boundary, easement, or right-of-way surveys provided by the OWNER
pursuant to the General Agreement.
d. Make visits to the site at intervals appropriate to the various stages of
construction to observe as an experienced and qualified design
professional, the progress and quality of the executed work of the
-3-
Contractor and to determine in general if such work is proceeding in
accordance with the Contract Documents.
e. Review and approve (or take other appropriate action with respect to)
Shop Drawings (as that term is defined in the Contract Documents),
samples, and other data which the Contractor is required to submit, but
only for conformance with the design concept of the Project and
compliance with the information given in the Contract Documents. Such
reviews and approvals or other action shall not extend to means, methods,
techniques, sequences or procedures of construction or to safety
precautions and programs incident thereto.
£ Issue all instructions of the OWNER to the Contractor; issue necessary
interpretations and clarifications of the Contract Documents and in
connection therewith, prepare change orders as required; have authority,
as the OWNER'S representative, to require special inspection or testing of
the work.
g. Based on TKDA'S periodic on -site observations as an experienced and
qualified design professional, determine payments to the Contractor in
such amounts; such recommendations of payment will constitute a
representation to the OWNER, based on such observations and review,
that the work has progressed to the point indicated, that, to the best of
TKDA'S knowledge, information and belief, the quality of such work is in
accordance with the Contract Documents.
h. Conduct an inspection to determine if the Project is substantially complete
and a final inspection to determine if the work appears to have been
completed in accordance with the Contract Documents and if the
Contractor has fulfilled all of his obligations thereunder, so that TKDA
may recommend, in writing, final payment to the Contractor and may give
written notice to the OWNER and the Contractor that the work is
acceptable (subject to any conditions therein expressed).
i. TKDA shall not have control or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for
safety precautions and programs in connection with the Work, for acts or
omissions of the Contractor, Subcontractors or any other persons
performing any of the Work, or for the failure of any of them to carry out
the Work in accordance with the Contract Documents.
j. Prepare Assessment Role and attend Assessment Hearing.
3. Construction Phase - Resident Services
In addition to the above General Services, TKDA shall provide the services of a
Resident Project Representative (and assistants as agreed) at the site to assist
TKDA and to provide more continuous observation of the Contractor(s) work.
The Resident Project Representative (and any assistants) will be TKDA'S agent
or employee and under TKDA'S supervision. Resident Project Representative's
dealings in matters pertaining to the on -site work shall in general, be only with
TKDA and the Contractor, and dealings with subcontractors shall only be through
or with full knowledge of the Contractor. Written communication with the
OWNER will be only through or as directed by TKDA. Through the observations
of the work in progress and field checks of materials and equipment by the
Resident Project Representative, TKDA shall endeavor to provide further
protection for the OWNER against defects and deficiencies in the work of the
Contractor; but the furnishing of such resident Project representation will not
make TKDA responsible for construction means, methods, techniques, sequences
or procedures or for safety precautions or programs, or for the Contractor's failure
to perform his work in accordance with the Contract Documents.
This Authorization provides for up to 72 hours for Construction Observation.
III. ADDITIONAL SERVICES
If authorized in writing by the OWNER, TKDA shall Runish or obtain from others Additional
Services of the types listed below which are not considered as normal or customary services.
Additional Services shall be compensated for on an Hourly Rate basis as defined in the General
Agreement, a part hereof, and such compensation shall be over and above any maximums or
lump sum amounts set forth in this Authorization.
A. Registered land or right-of-way surveys, right-of-way mapping; plats; legal descriptions;
land appraisals, negotiations and/or related services.
B. Investigations of existing conditions or facilities or to make measured Drawings thereof,
or to verify the accuracy of Drawings or other information furnished by the OWNER.
C. Soil borings and laboratory tests for design purposes; field and/or laboratory tests taken
during construction to determine compliance with the Contract Documents.
D_ Providing analyses of the OWNER'S needs and programming the requirements of the
Project; investigations involving detailed consideration of operations, maintenance and
overhead expenses; providing Value Engineering during the course of design; the
preparation of cash flow and economic evaluations, rate schedules and appraisals;
assistance in obtaining financing for the Project; detailed quantity surveys of material,
equipment and labor.
-5-
E. Preparation of applications and supporting documents for governmental grants, loans or
advances in connection with the Project; preparation or review of environmental
assessments and impact statements; review and evaluation of the effect on the design
requirements of the Project of any such statements and documents prepared by others;
and assistance in obtaining approvals of authorities having jurisdiction over the
anticipated environmental impact of the Project.
F. Services resulting from significant changes in extent of the Project or its design
including, but not limited to, changes in size, complexity, the OWNER'S schedule, or
character of construction or methods of financing; and revising previously accepted
studies, reports, design documents or Contract Documents when such revisions are due to
causes beyond TKDA'S control.
G. Furnishing the services of special consultants for other than the normal civil, structural,
mechanical, and electrical engineering and normal architectural design incidental thereto;
providing renderings or models for the OWNER'S use; and providing data or services of
the types described in General Agreement when the OWNER authorizes TKDA to
provide such data or services in lieu of furnishing the same in accordance with the
General Agreement.
H. Services in connection with change orders provided such change orders are required by
causes not solely within the control of TKDA; services after the award of each contract in
evaluating substitutions proposed by the Contractor(s); and in making revisions to
Drawings and Specifications occasioned thereby, and services resulting from significant
delays, changes or price increases occurring as a direct or indirect result of material,
equipment or energy shortages.
I. Preparing for the OWNER, on request, a set of reproducible record prints of Drawings
showing those changes made during the construction process, based on the marked -up
prints, drawings and other data furnished by the Contractor(s) to TKDA and which
TKDA considers significant.
Additional or extended services during construction made necessary by:
Contractor's schedule; delays in construction caused by inclement weather, strikes
or material shortages or unavailability.
2. Significant amount of defective or neglected work of the Contractor, default by
the Contractor.
Work damaged by fire or other causes during construction.
4. Significant substitutes proposed by the Contractor; unreasonable number of
claims submitted by the Contractor or others.
IM,
5. Observations during any guarantee period, and related services.
K. Preparation of operating and maintenance manuals; protracted or extensive assistance in
the utilization of any equipment or system (such as initial start-up, testing, adjusting and
balancing); and training personnel for operation and maintenance.
L. Preparing to serve or serving as expert witness in connection with any legal or arbitration
proceeding.
M. Additional services in connection with the Project, including services not normally
finished by the OWNER and services not otherwise provided for in this Authorization
and the General Agreement, a part hereof.
IV. OWNER'S RESPONSIBILITIES
The OWNER'S responsibilities shall be as set forth in our General Agreement and as finther
described or clarified hereinbelow:
A. Designate one individual to act as the OWNER'S representative with respect to the work
to be performed, and such person shall have complete authority to transmit instructions,
receive information, interpret and define policies, and make decisions with respect to
critical elements pertinent to the Project.
B. Provide TKDA with access to the site as required to perform services listed in
SECTION 11 above.
V. PERIOD OF SERVICE
TKDA will start SECTION H.A services promptly upon receipt of this executed Authorization
and complete services by September 2006. SECTION ILB services will be provided concurrent
with the contractor's construction schedule.
-7-
VI. COMPENSATION
Compensation to TKDA for services provided under SECTION II of this Authorization shall be
on an Hourly Rate basis as defined in the General Agreement. The breakdown of estimated costs
to complete these services are listed below:
Feasibility Report $ 5,000
Design Phase Services 6,000
Construction Administration and Staling 8,500
Construction Observation (72 hours) 5,500
Estimated Total ZS 000
Approved at a
LE
Consultant Acceptance by
meeting of the
Attest
Authorized TI DA Representative
KI
2006.
2006.
FEW
CITY OF LAKE ELMO, MINNESOTA
AUTHORIZATION FOR PROFESSIONAL SERVICES
TO: Toltz, King, Duvall, Anderson
and Associates, Incorporated
1500 Piper Jaffray Plaza
444 Cedar Street
St. Paul, Minnesota 55101
Pursuant to our Agreement dated February 2, 1988, you are hereby authorized to proceed with
the professional services described as follows:
2006 MSA REPAVING
45TH STREET, JULEP AVENUE, AND 47TH STREET
I. PROJECT DESCRIPTION
In accordance with the Adopted 2005-2009 CIP, the following streets are scheduled to be
reclaimed and repaved in 2006:
45th Street, Julep Avenue, and 47th Street
H. SERVICES TO BE PROVIDED BY TKDA
Based on TKDA'S understanding of the Project, we propose to provide the following services:
A. PLANS
l . Feasibility Report Phase
Upon receipt of authorization to proceed with the Feasibility Report Phase,
TKDA shall:
a. Consult with the OWNER to clarify and define the OWNER'S
requirements for the Project and review available data.
b. Advise the OWNER as to the necessity of the OWNER'S providing or
obtaining from others, data or services of the type(s) described under the
- 1 -
General Agreement and act as the OWNER'S representative in connection
with any such services.
C. Identify and analyze requirements of governmental authorities having
jurisdiction to approve the design of the Project and participate in
consultations with such authorities.
d. Conduct professional studies and evaluations resulting in the preparation
of a Feasibility Report containing one preliminary design, opinion of
probable construction costs, preliminary assessment roll, Statement of
Feasibility, and Project schedule, in accordance with the provisions of
Mirmesota Rules 429.
e. Furnish 10 copies of the Feasibility Report, and review them with the
OWNER.
f. Attend Public Informational meeting.
g. Attend Public Hearing.
2. Design Phase Services
On the basis of the approved Feasibility Report, TKDA shall:
a. Advise the OWNER as to the necessity of the OWNER'S providing or
obtaining from others, additional data or services of the type(s) described
under the General Agreement, and act as the OWNER'S representative in
connection with any such services.
b. Prepare for incorporation in the Contract Documents final Drawings and
Specifications setting forth in detail the requirements for the construction
of the Project.
C. Assist the OWNER in connection with the OWNER'S responsibility for
filing documents required for the approval of governmental authorities
having jurisdiction over the Project.
d. Advise the OWNER of any adjustments to the latest opinion of probable
construction cost caused by changes in extent or design requirements of
the Project and furnish a revised opinion of probable construction cost
based on the drawings and specifications.
C. Prepare for review and approval by the OWNER, his legal counsel and
other advisors Contract Agreement Forms, general conditions,
supplementary conditions, bid forms, invitations to bid and instructions to
bidders, and assist in the preparation of other related documents.
-2-
f. Submit copies of the above documents and of the Drawings and
Specifications to the OWNER. Make minor revisions and adjustments
following the OWNER'S review.
g. Submit plans to State Aid for approval.
B. CONSTRUCTION ADMINISTRATION
1. Bidding Phase
During the Bidding Phase, TKDA shall:
a. Reproduce final Contract Documents and related Contract Forms for
bidding and construction purposes.
b. Assist the OWNER in obtaining bids for one prime contract.
C. Prepare bid tabulation.
d. Assist the OWNER in evaluating bids and in assembling and awarding the
contract.
Z. Construction Phase - Administration and Staking
During the Construction Phase, TKDA shall provide the following general
services:
a. Consult with and advise the OWNER and act as the OWNER'S
representative as provided in the Contract Documents.
b. Attend and assist the OWNER with pre -construction conference to be
attended by the Contractor, the OWNER and others as may be requested
by the OWNER.
C. Provide reference points, on a one-time basis, for the Contractor's use in
laying out the work, said reference points to be based upon property,
boundary, easement, or right-of-way surveys provided by the OWNER
pursuant to the General Agreement.
d. Make visits to the site at intervals appropriate to the various stages of
construction to observe as an experienced and qualified design
professional, the progress and quality of the executed work of the
Contractor and to determine in general if such work is proceeding in
accordance with the Contract Documents.
-3-
C. Review and approve (or take other appropriate action with respect to)
Shop Drawings (as that term is defined in the Contract Documents),
samples, and other data which the Contractor is required to submit, but
only for conformance with the design concept of the Project and
compliance with the information given in the Contract Documents. Such
reviews and approvals or other action shall not extend to means, methods,
techniques, sequences or procedures of construction or to safety
precautions and programs incident thereto.
f. Issue all instructions of the OWNER to the Contractor; issue necessary
interpretations and clarifications of the Contract Documents and in
connection therewith, prepare change orders as required; have authority,
as the OWNER'S representative, to require special inspection or testing of
the work.
g. Based on TKDA'S periodic on -site observations as an experienced and
qualified design professional, determine payments to the Contractor in
such amounts; such recommendations of payment will constitute a
representation to the OWNER, based on such observations and review,
that the work has progressed to the point indicated, that, to the best of
TKDA'S knowledge, information and belief, the quality of such work is in
accordance with the Contract Documents.
h. Conduct an inspection to determine if the Project is substantially complete
and a final inspection to determine if the work appears to have been
completed in accordance with the Contract Documents and if the
Contractor has fulfilled all of his obligations thereunder, so that TKDA
may recommend, in writing, final payment to the Contractor and may give
written notice to the OWNER and the Contractor that the work is
acceptable (subject to any conditions therein expressed).
i. TKDA shall not have control or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for
safety precautions and programs in connection with the Work, for acts or
omissions of the Contractor, Subcontractors or any other persons
performing any of the Work, or for the failure of any of them to carry out
the Work in accordance with the Contract Documents.
Prepare Assessment Role and attend Assessment Hearing.
k. Perform material testing in accordance with the State Aid Schedule of
Material Control. TKDA will coordinate this work and subcontract testing
with Braun Intertec.
1. Review payroll reports and maintain records in accordance with State Aid
Rules for Contract Administration.
3. Construction Phase - Resident Services
In addition to the above General Services, TKDA shall provide the services of a
Resident Project Representative (and assistants as agreed) at the site to assist
TKDA and to provide more continuous observation of the Contractor(s) work.
The Resident Project Representative (and any assistants) will be TKDA'S agent
or employee and under TKDA'S supervision. Resident Project Representative's
dealings in matters pertaining to the on -site work shall in general, be only with
TKDA and the Contractor, and dealings with subcontractors shall only be through
or with full knowledge of the Contractor. Written communication with the
OWNER will be only through or as directed by TKDA. Through the observations
of the work in progress and field checks of materials and equipment by the
Resident Project Representative, TKDA shall endeavor to provide further
protection for the OWNER against defects and deficiencies in the work of the
Contractor; but the furnishing of such resident Project representation will not
make TKDA responsible for construction means, methods, techniques, sequences
or procedures or for safety precautions or programs, or for the Contractor's failure
to perform his work in accordance with the Contract Documents.
This Authorization provides for up to 244 hours for construction observation.
III. ADDITIONAL SERVICES
If authorized in writing by the OWNER, TKDA shall fiunish or obtain from others Additional
Services of the types listed below which are not considered as normal or customary services.
Additional Services shall be compensated for on an Hourly Rate basis as defined in the General
Agreement, a part hereof, and such compensation shall be over and above any maximums or
lump sum amounts set forth in this Authorization.
A. Registered land or right-of-way surveys, right-of-way mapping; plats; legal descriptions;
land appraisals, negotiations and/or related services.
B. Investigations of existing conditions or facilities or to make measured Drawings thereof,
or to verify the accuracy of Drawings or other information furnished by the OWNER.
C. Soil borings and laboratory tests for design purposes; field and/or laboratory tests taken
during construction to determine compliance with the Contract Documents.
D. Providing analyses of the OWNER'S needs and programming the requirements of the
Project; investigations involving detailed consideration of operations, maintenance and
overhead expenses; providing Value Engineering during the course of design; the
preparation of cash flow and economic evaluations, rate schedules and appraisals;
-5-
assistance in obtaining financing for the Project; detailed quantity surveys of material,
equipment and labor.
E. Preparation of applications and supporting documents for governmental grants, loans or
advances in connection with the Project; preparation or review of environmental
assessments and impact statements; review and evaluation of the effect on the design
requirements of the Project of any such statements and documents prepared by others;
and assistance in obtaining approvals of authorities having jurisdiction over the
anticipated environmental impact of the Project.
F. Services resulting from significant changes in extent of the Project or its design
including, but not limited to, changes in size, complexity, the OWNER'S schedule, or
character of construction or methods of financing; and revising previously accepted
studies, reports, design documents or Contract Documents when such revisions are due to
causes beyond TKDA'S control.
G. Furnishing the services of special consultants for other than the normal civil, structural,
mechanical, and electrical engineering and normal architectural design incidental thereto;
providing renderings or models for the OWNER'S use; and providing data or services of
the types described in General Agreement when the OWNER authorizes TKDA to
provide such data or services in lieu of furnishing the same in accordance with the
General Agreement.
H. Services in connection with change orders provided such change orders are required by
causes not solely within the control of TKDA; services after the award of each contract in
evaluating substitutions proposed by the Contractor(s); and in making revisions to
Drawings and Specifications occasioned thereby, and services resulting from significant
delays, changes or price increases occurring as a direct or indirect result of material,
equipment or energy shortages.
I. Preparing for the OWNER, on request, a set of reproducible record prints of Drawings
showing those changes made during the construction process, based on the marked -up
prints, drawings and other data famished by the Contractor(s) to TKDA and which
TKDA considers significant.
Additional or extended services during construction made necessary by:
Contractor's schedule; delays in construction caused by inclement weather, strikes
or material shortages or unavailability.
2. Significant amount of defective or neglected work of the Contractor; default by
the Contractor.
3. Work damaged by fire or other causes during construction.
M
4. Significant substitutes proposed by the Contractor; unreasonable number of
claims submitted by the Contractor or others.
Observations during any guarantee period, and related services.
K. Preparation of operating and maintenance manuals; protracted or extensive assistance in
the utilization of any equipment or system (such as initial start-up, testing, adjusting and
balancing); and training personnel for operation and maintenance.
L. Preparing to serve or serving as expert witness in connection with any legal or arbitration
proceeding.
M. Additional services in connection with the Project, including services not normally
furnished by the OWNER and services not otherwise provided for in this Authorization
and the General Agreement, a part hereof.
IV. OWNER'S RESPONSIBILITIES
The OWNER'S responsibilities shall be as set forth in our General Agreement and as further
described or clarified hereinbelow:
A. Designate one individual to act as the OWNER'S representative with respect to the work
to be performed, and such person shall have complete authority to transmit instructions,
receive information, interpret and define policies, and make decisions with respect to
critical elements pertinent to the Project.
B. Provide TKDA with access to the site as required to perform services listed in
SECTION H above.
V. PERIOD OF SERVICE
TKDA will start SECTION ILA services promptly upon receipt of this executed Authorization
and complete services by September 2006. SECTION ILB services will be provided concurrent
with the contractor's construction schedule.
-7-
VI. COMPENSATION
Compensation to TKDA for services provided under SECTION Il of this Authorization shall be
on an Hourly Rate basis as defined in the General Agreement. The breakdown of estimated costs
to complete these services are listed below:
Feasibility Report
$ 6,000
Design Phase Services
12,000
Construction Administration and Staking
17,067
Construction Observation (244 hours)
15,433
Testing Services
5.500
Estimated Total
15L6 000
Approved at a
!0
Consultant Acceptance by
meeting of the
Attest
Authorized TI DA Representative
a1
911111
2005.
JUN-15-2006 15:31 TKDA
TKDA RECEIVED
ENGINEERS • ARCHITECTS - PLANNERS
MEMORANDUM
To: Lake Elmo City Council Reference:
Copies To:
proj. No,:
From: Thomas Prew, P. E. Routing:
Date: June 15.2006
651 292 0083 P.01
1500 Piper daffray Plain
444CedarStreet -.----�
Saint Paul, MN 55101.2140
(651)292-4400
(651) 292-0069 Fax
viww.tkda.00m
Change Order No_ 1R
Elevated Storage Tank No. 2
City of Lake Elmo, Minnesota
13253.000
Attached is a signed Change Order from the Contractor for additional work on the water tower project.
The change is for a revised conduit routing, size, and number of conduits between the tower and the Public
Works building. The revised route saves money by reducing the cost of running conduit inside of the
building.
We have reviewed it and recommend approval of it.
An Employee Owned Company Promoting Affirmative Man and Equal Opportunity
JUh4-15-2006 15:32 TKDA
CHANGE ORDER
651 292 0083 P.02
TKDA
Engineers -Architects -Planners
Saint Paul, MN yfav 24 2006 Proj. No. 13253.000 Change Order No. 1R
To CBM Coastructors, Inc
for Construction of Elevated Water Sto-aee Tank No 2
for C ty of Lake Elmo Minnesota
You are hereby directed to make the following change to your contract dated
October 18 , 20 05 . The change and the work affected thereby is subject to all contract stipulations and
covenants. This Change Order will (increase) (demease) (ae-,-skaage) the contract stun by
Three Thousand Two Hundred Sev ive poliars and 00/100....................................... ($ 3,275.00 1.
T his change order provides for changes in the worn of Ibis contract according to the attached itemization.
IwmR (2) 311 MF schedule 80 PVC accordctgto the attached drawing-
1,N;;ttiii4-/-hCt'i�
Amount of Original Contract
Additions approved to date (13os.
Deductions appmvedto date ('i au.
Contract amount to date
Attntmt of this Change Order (Add) (Dtdoct) (No Change)
Revised Contma Amamt
Approved_ City of Lake Elmo, Minnesota
Owner
$3,275.00
$
1,I69,000-00
S
S
1,169,000.00
$
3,275.00
S
1,172,275.00
TKDA
By l� " tCJiT
Chris W. Bryan, P E. C7�
Approved !;B&t Cons>znncfors. Ono White -Owner
Contractor Pink - Contractor
® Blue - TKDA
£6'd 7I1101
EH'd E800 zGe TS9 k)C>U 72:ST 990Z-ST-rT
JUN-15-2006 16:17
MKDA
ENGINEERS - ARCHITEt"T'S - PLANNERS
TKDA 651 292 0083 P.01
RECEIVED 1500 Piper Jaffray Raze
444 Cedar Sheet
Sales Paul, MN 55101.2140
(651)292-4400
(651) 292-0083 Fax
www.tkda.com
Project. No. 13186.000.002 Cert. No. 5 St. Paul, MN, June 15 20 06
To City of Lake Elmo, Minnesota Owner
This Certifies that Riley Brothers Construction. Contractor
For Water System Interconnect - Phase I
Is entitled to Fourteen Thousand One Hundred Eighty -se en Dollars and 83/100--------•--- ---($ 14,187 )
I
Ibeina 5th estimate for partial payment on contract with you dated Apri15 2005
Received payment in full of above Certificate. TKDA
Riley Brothers Construction,
20 Thomas D. Prew, P.L.
RECAPITULATION OF ACCOUNT
CONTRACT
PLUS EXTRAS
PAYMENTS
CREDITS
Contract Erice plus eidras
$ 348,626.18
Allprvious paymnts
$ 320,121.26
AD previous credits
Extra No.
Change Order No. 1R
$ 10,()00.00
Credit No.
$ -
AMOUNT OF THIS CERTIFICATE
$ 14,187.83
Totals
S 358 626.18
$ 334,309.09
$
Thcrc will rcmain unpaid on contract aftcr
payment of this Certificate
$ 24 317.09
11 $ 358,626.18
$ 358,626,18
$
An Employee Owned Company Promoting Affirmative Action and Equal Opportunity
TUN-15-2006 1c:16 TKDR
651 292 0093 P.02
=A
Engineers -Architects -Planners Saint Paul, Minnesota 55101
PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS
Estimate No. 5 Period Ending June I 20 Ofi Page 1 of 1 Project No. 13186.000.002
Contractor. Riley BrothersConstruction. Original Contract Amount $348,626.18
Project water System Intercotmec• Phase I
Location Ciry ofTake'Pln, tviirmwen+a
Total Contract Work Completed
Total Approved Credits
Total Approved Extra Work Completed (C.O. IR)
Approved Extra Orders Amount Completed
Total Amount Earned This Estimate
Less Approved Credits
Less 5 %Retained
Less Previous Payments
Tout Deductions
Amount Due This Estimate
Suriety
St Paul Travelers.
Inc.
S 341,90431
$ 0.00
S l0,000.00
S 10,000.00
S 351,90431
S 0.00
S 17,595.22
$ 320,121,26
S 337,716.48
Date
Date
S 14,187,93
Engineer Date June 15 2006
Thomas . Prew, P.E.
JUN-15-2006 16:18 TKDR
ESTIMATE NO.5
651 292 0083 P.03
PERIOD ENDING: June 1. 2D06
WATER SYSTEM INTERCONNECT - PHASE i
CITY OF LAKE EL MO, MINNESOTA
TKDR PROJECT NO. 13186,000
ITEM
CONTRACT QUANTITY
UNIT
AMOUNT
NO.
DESCRIPTION
UNIT
QUANTITY
TO DATE
PRICE
TO DATE
BASE BID
1
MOBILIZATION
LS
1.0
1.0
S
15,000.00
$
15,DOD.00
2
REMOVE & DISPOSE OF BIT. PAVEMENT
SY
210.0
66,0
$
5.00
$
330.00
3
SAW CUT BIT. PAVEMENT
LF
75.0
71.0
$
1.00
S
71.00
4
PATCH BIT. PAVEMENT 4" THICK
BY
210.0
66.0
$
18.DO
S
1,188.00
5
REMOVE & REPLACE CMP CULVERT
LF
70.0
30.0
$
12.00
S
36000
6
SEEDING, INCL. SEED, FERTILIZER & WOOD FIBER BLANKET
BY
9DOX
600.0
$
1,50
$
900.00
7
SODDING TYPE LAWN
SY
200.0
-
$
2.50
$
-
6
CL-5
TN
30.0
119.0
$
9.00
$
1,D71-00
9
BIT. PAVEMENT FOR DRIVEWAY 2" DEPTH
TN
154,0
181.12
$
50,00
$
9,056.00
10
CONNECT TO EXIST. WATERMAIN
EA
1.0
1.0
S
1.200.00
S
1,200.00
11
6" DIP CL-52 WATERMAIN
LF
42.0
24.0
$
33.52
S
811.68
12
8" DIP CL 50 WATERMAIN
LF
16.0
12.0
$
45.80
S
560.32
13
DIP. DRILL 16" (DIP) HOPE DR 17
LF
6,649.0
6,649.0
$
40.48
$
269.151.52
14
6" RES. SEAT GATE VALVE & BOX
EA
6.0
7.0
$
W8A2
$
5,218.94
15
8' RES- SEAT GATE VALVE & BOX
EA
1.0
1.0
S
1,179.32
S
1,179.32
16
16" BUTTERFLY VALVE & BOX
EA
4.0
5.0
$
2,610.91
S
13,054.55
17
6" HYDRANT (T-6" BURY)
EA
6,0
7.0
$
2,720.14
S
19,040.98
18
MJ DIP COMPACT FITTINGS
LB
4,109-0
907.0
$
3-00
$
2,721.00
19
TYPE LV3 BIT -NON -WEAR COURSE MIXTURE
TN
-
-
S
S
-
20
TYPE LV•4 BIT. WEAR COURSE MIX
TN
-
181.0
$
-
5
_
21
BITUMINOUS MATERIAL FOR TACK COAT
GA
-
-
$
-
S
-
22
TOPSOIL BORROW
CY
-
130.0
$
-
S
-
23
SODDING
SY
-
$
$
TOTAL ESTIMATE N0.5
S 3411SM31
TOTAL P.03
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO.2006-053
A RESOLUTION APPROVING PARTIAL PAYMENT NO. 1
TO RILEY BROTHERS CONSTRUCTION
FOR WATER SYSTEM INTERCONNECT — PHASE I
BE IT RESOLVED, that the Lake Elmo City Council hereby
approves Partial Payment No. 1 to Riley Brothers Construction in the
amount of $14,187 for work improvements to the Water System
Interconnect Project— Phase I.
ADOPTED by the Lake Elmo City Council the 20th day of June,
2006.
Dean Johnston, Mayor
ATTEST:
Martin Rafferty, City Administrator
JUN-15-2006 14:53
TKDA
651 292 O3e3 P.01
�IM
Ono
ENGINEERS - AfRCWEM - PLANNERS
1500 Plper.laffray Ptia
444 Cedar Street r
5alnt Paul. MN 55101-2140
(551) 292-4400
(651)292.0083 Fax
www.tkda.com
Pro}. No. 13196.000 Cean. No. 4 St. Paul, MN, June 15 , 20 06
To Ciry of Lake Elmo Minnesota Owner
This Certifies that Rile Brothers Constuction. , Contractor
For 'Water S stem Interconnect - P se III Tamaca Avenue Stillwater Boulevard d 31 st Streets
Is entitled to Two Hundred Twenty-two Thousand -Five Hundred Sixty-one Dollars d 71/100 ($222 561.78
being 4th estimate for partial payment on contract with you dated September 20 _ 2005
I Received payment in full of above Certificate.
Riley Brothers Construction
20
T%DA
as D. Prelw, P.E.
RECAPITULATION OF ACCOUNT
CONTRACT
PLUS EXTRAS
PAYMENTS
CREDITS
Contract price plus Wms
$ 612,000-32
All previous payments
$ 202,174.16
All previous credits
Fora No.
Change Order No. 1
S -
R „
Credit No.
$
1, ,1
„
AMOUNT OF THIS CERTIFICATE
$ 222,561.78
Totals
$ 612,000.32
$ 424,735.94
$ -
Credit Balance
There will remain unpaid on contract after
payment ofthis Certificate
$ 187,264.38
$ 612,000.32
S 612,000.12
S
An Employee Owned Company promolin9 Affirmative Action and Equal OPPOSnlry
IL
JUN-15-2006 14:53 TKDA
651 292 0063 P.02
TKDA
Engineers -Architects -Planners
PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS
Estimate No. 4 Period Ending Mai 19 _. 20 06 Page I of 1 Proj. No" 13186.00L-
Contractor Rtle®Brotiters Construction Original Contract Amount $612.00032
Project Water Svstem Interconnect -Phase III Jamaca Avenue Stillwater Boulevard, and 31 st Streets
Location City of Lake Elmo himaesota --- -
Total Contract Work Completed .
Total Approved Credits
Total Approved Extra Worac Completed
Approved Extra Orders Amount Completed
Total Amount Earned This Estimate
Less Approved Credits
Less 5 % Retained
Tess Previous Payments
Total Deductions
Amount Due This Estimate
suriety
St. Paul Travelers
Contractor
$ 447,090.46
$ 0.00
$ 0-00
$ U0
$ 447,090.46
8 0.00
S 22.354.52
$ 202,174-16
$ 224,528.68
Datc
Date
$ 222,561.78
On
Engineer Date Jane 15, 2006
Thomas D. PAw, P.E.
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO.2006-054
A RESOLUTION APPROVING PARTIAL PAYMENT NO. 1
TO RILEY BROTHERS CONSTRUCTION
FOR WATER SYSTEM INTERCONNECT — PHASE III
(Jamaca Avenue, Stillwater Boulevard and 31" Street)
BE IT RESOLVED, that the Lake Elmo City Council hereby
approves Partial Payment No. 1 to Riley Brothers Construction in the
amount of $222,561.78 for work improvements to the Water System
Interconnect Project— Phase III.
ADOPTED by the Lake Elmo City Council the 20th day of June,
i
Dean Johnston, Mayor
ATTEST:
Martin Rafferty, City Administrator
Lake Elmo Agenda Section: Consent Agenda No. 4. H.
City Council
June 20, 2006
Agenda Item: City Logo Update
At the last Council Workshop I presented an estimate to work with Wright Design services to update the
city Logo. The current logo was designed about 25 years ago. A Logo is a statement of
organizational/community identity that is expressed in an image. The image should clearly communicate
the identity of the organization.
New signage being developed for facilities such as the water tower and PW equipment as an example are
reasons today to hire the identified professional to examine our current Iogo.
The Council Committee felt it should move forward for Council consideration and action.
Action Items: Person responsible:
Motion to approve updating the City Logo, step one, for the Martin Rafferty
estimated cost of $1800.
Attachments:
L11
Rebe= Wright 505137th Avenue S. • Minneapolis, MN 55417.612.722. P 9778 • desiguedwriglrt@mnsrcom
April 18, 2006
City of Lake Elmo
Estimates for re -branding City of rake Elmo toga, stationery, water tower graphic, signage, vehicle graphics
Time estimates based on $100/hr
Brandinaogo
Research/read background materials on Lake Elmo in order to develop proper
look and feel for the city graphics.
Design 3-4 logo options for review- includes 2 rounds revisions and follow
through to final
production
Stationery
Based on direction chosen for logo, design layouts for stationery- letterhead,
envelope, business cards - 2-3 options
follow through to final production
800
Dater tower
Take photo of a water tower design similar to the one that will be constructed
for Lake Elmo and show graphic layout options on the water tower photo
500
Signage
Design layout options for "Welcome to the City of Lake Elmo" sign
600
Vehicles
Design layout showing logo usage on city vehicles
300
Color print proofs
Output of design layouts - $25 per 13" x 19" sheet - estimate 12
300
Estimate total $ 4300
Estimates based on current understanding of scope of work. If significant change develops, a new estimate will be furnished.
Thankyou!
Becky Wright
Designed Wright
Lake Elmo Agenda Section: Building/Fire/Maintenance
City Council No. 7 A
June 20, 2006
BUILDING DEPT.
AGENDA
1) Construction activity update for May.
2) Carbon Monoxide detector requirements.
3) Miscellaneous.
Action Items•
Informational. No action needed. Person re s onsible•
J. McNamara
Other
Other
Total
Permits
Issued
6
Total Building Fees Collected
Plumbing
11 $255,600.00
Total Plumbing Fees Collected
HVAC
11
Total HVAC Fees Collected
Summary Grand Total Fees
Surcharge Fee Paid to State
SAC Fees Paid to Met Council
WAC Fees Paid to Oakdale
Misc. Expenses
Total Fees Retained
Credit Fees to Bldg
Credit Fees to Water
Credit Fees to Sewer
Permits
Issued
s
14
e
Total 161 $9,957,241.00
Building Fees Collected $184,096.54
35 $912,000.00
Plumbing Fees Collected $4,820.00
ziummary HVAC Report
$130,761.00 HVAC
45 $590,306.00
w I, � o.uu
Total HVAC Fees Collected
$5,563.25
$65,649.06
Summary Grand Total Fees
—�
$194— 4— 7 g
$1,488.05
$0.00
Surcharge Fee Paid to State
$5,588.86
$0.00
SAC Fees Paid to Met Council
WAC Fees Paid to Oakdale
$18,600.00
$0.00
Misc. Expenses
$6,000.00
$0.00
$64,161_01
Total Fees Retained
$164,290.93
$40,384.01
Credit Fees to Bldg
$23,400.00
Credit Fees to Water
$121,188.93
$377.00
Credit Fees to Sewer
$42,500.00
$602.00
t�.
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO.2006-055
A RESOLUTION RECEIVING THE FEASIBILITY REPORT
AND ORDERING PLANS AND SPECIFICATIONS FOR 2006 OVERLAYS
(Irvin Court, Irvin Circle, Isle Avenue, Ivy Court, and Jamaca Court)
WHEREAS, a feasibility report has been prepared by TKDA with reference to the
2006 Overlays; and this report was received by the City Council on June 20, 2006.
WHEREAS, the report provides information regarding whether the proposed
project is necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF LAKE ELMO, MINNESOTA:
The Lake Elmo City Council will consider the overlay improvements
of Irvin Court, Irvin Circle, Isle Avenue, Ivy Court and Jamaca Court, in
accordance with the report and the assessment of abutting property for all or a
portion of the cost of the improvement pursuant to Minnesota Statutes Chapter
429 at an estimated cost of the improvement of $214,250.00.
2. A Public Hearing has been ordered on said resurfacing improvement on
the 5th day of July, 2006 at Lake Elmo City Hall, 7:00 p.m. and the
clerk shall give mailed and published notice of such hearing
improvement as required by law.
ADOPTED by the Lake Elmo City Council this 20th day of June, 2006.
Dean A. Johnston, Mayor
ATTEST:
Martin J. Rafferty, City Administrator
FEASIBILITY REPORT
2006 OVERLAYS
_ IRVIN COURT, IRVIN `CIRCLE, ISLE AVENUE, IVY COURT,
AND JAMACA COURT
CITY OF LAKE ELMO, MINNESOTA
""KDA
ENGINEERS - ARCHITECTS - PLANNERS
Date: June 20, 2006
Project No. 13688.000
1500 Piper Jaflray Plaza
444 Cedar Street
Saint Paul, MN 55101-2140
(651)292-4400
(651) 292-0083 Fax
www.tkda.com
11
UL
0
TKDA
ENGINEERS •ARCHITECTS•PLANNERS
SAINT PAUL, MINNESOTA
JUNE 20, 2006
FEASIBILITY REPORT
2006 OVERLAYS
IRVIN COURT, IRVIN CIRCLE, ISLE AVENUE, IVY COURT,
JAMACA COURT
CITY OF LAKE ELMO, MINNESOTA
TKDA PROJECT NO. 13688.000
I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I
am a duly Licensed Professional Engineer under the laws of the State of Minnesota.
Thomas D. Prew, P.E.
License No. 19621
13688.000
2006OVERLAYS
IRVIN COURT, IRVIN CIRCLE, ISLE AVENUE, IVY COURT,
AND JAMACA COURT
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 13688.000
TABLE OF CONTENTS
PAGE NO.
I.
INTRODUCTION...........................................................................................................
1
11.
INITIATION.....................................................................................................................1
111.
IMPROVEMENT.............................................................................................................
1
IV.
PERMITS AND APPROVALS.........................................................................................
2
V.
ESTIMATED PROJECT COSTS....................................................................................
2
VI.
PROJECT FINANCING..................................................................................................3
VII.
PROJECT ASSESSMENTS...........................................................................................3
- VIII.
RIGHT-OF-WAY.............................................................................................................3
IX.
PROJECT SCHEDULE..................................................................................................
3
- X.
STATEMENT OF FEASIBILITY......................................................................................4
XI.
RECOMMENDATION.....................................................................................................4
APPENDIX
ESTIMATED CONSTRUCTION COSTS........................................................................I............. 1
PRELIMINARY ASSESSMENT ROLL......................................................................................... 1
EXHIBITS..................................................................................................................................... 3
ii 13688.000
2006 OVERLAYS
IRVIN COURT, IRVIN CIRCLE, ISLE AVENUE, IVY COURT,
AND JAMACA COURT
-- CITY OF LAKE ELMO, MINNESOTA
I. INTRODUCTION
In an effort to keep its streets in good condition, the City of Lake Elmo routinely performs
-- timely maintenance to its streets. The City has developed a 5-year Capital Improvements
Plan to schedule and budget for these repairs. The Plan was developed by the Public
Works Department in conjunction with the Finance Department. The City Council has
adopted the 5-year Plan.
Irvin Court, Isle Avenue, and Ivy Court were all originally constructed in 1977. Currently,
the surface of these streets is in poor condition. The bituminous surface is cracking and
potholing. The roadway width is 32 feet (face to face) with bituminous curb. Each street
has a cul-de-sac with a 92-foot diameter. As -built record drawings indicate 2 inches of
bituminous with 6 inches of gravel base on these streets.
Irvin Circle was constructed in 1976. The surface is now in poor condition. Cracking and
potholing has occurred on the bituminous surface. The roadway width is 32 feet (face to
face) with bituminous curb and a cul-de-sac with a 92-foot diameter. As -built record
drawings indicate 2 inches of bituminous with 4 inches of gravel base for this street.
Jamaca Court was constructed in the mid-1970s. As -built record drawings indicate that this
street was previously overlayed in 1983. This street has experienced cracking and
potholing of the bituminous surface. There is no cul-de-sac at the end of the street.
11. INITIATION
The City Council initiated this Project. A 4/5th's vote of the City Council is necessary to
order this Project.
111. IMPROVEMENT
Due to the amount of linear and alligator cracking, evidence of potholing, and break-up of
curb, we propose removing the existing bituminous surface (by reclaiming), and
1 13688.000
I
I
_ incorporating it into the existing gravel base. Subgrade repairs will be made where
necessary.
The new streets would be repaved with 1-1/2 inches of bituminous base (including
bituminous curb) and 1-1/2 inches of bituminous wear course for Irvin Court, Irvin Circle,
Isle Avenue, and Ivy Court.
The same process is proposed for Jamaca Court, except there will not be any bituminous
curb placed on this street. Also, the existing turn -around will be enhanced within the
constraints of the existing right-of-way.
The new surface will be saw cut and sealed to prevent new random cracks from
developing prematurely.
In order to preserve existing lawns and minimize restoration costs, new streets with
bituminous curb will be somewhat narrower than the existing streets. Restoration with
topsoil seed and wood fiber blanket will be done after the street is paved.
This Project will extend the life of the streets an additional 15 to 20 years.
IV. PERMITS AND APPROVALS
A Pollution Control Agency (MPCA) permit for erosion control is required.
V. ESTIMATED PROJECT COSTS
_ The prices quoted herein are estimates only. The actual cost of the work will be
determined through the public bidding process. A detailed cost estimate is located in the
Appendix.
Item Estimated Cost
Estimated Construction Cost $ 189,250.00
Indirect Costs $ 25,000.00
Estimated Project Cost $ 214,250.00
2 13688.000
VI. PROJECT FINANCING
This Project will be financed by assessments to benefiting properties and from the City's
general levy.
Item Amount
Estimated Project Cost $ 214,250.00
Assessable Cost $ 54,978.00
City Cost $ 159,272.00
VII. PROJECT ASSESSMENTS
The City's assessment policy on street improvement projects is to assess each property
uniformly, according to zoning classification. The assessment rate is held consistent year
to year, with only an adjustment for inflation. For this Project, all properties are in the R-1
(SRD) zone, and have a proposed assessment rate for this Project of $1,309.00 per
buildable lot. There are 42 assessable units on this Project.
Vlll. RIGHT-OF-WAY
No additional right-of-way is required.
IX. PROJECT SCHEDULE
The proposed Project schedule is as follows:
1. Feasibility Report Received by City Council
2. Public Hearing
3. City Council Authorizes Preparation of Plans and Specifications
4. City Council Approves Plans, Authorizes Advertisement for Bids
5. Open Bids
6. City Council Awards Bid
7. Contractor Begins Construction
8. Contractor Completes Construction
9. Assessment Hearing
June 20, 2006
July 5, 2006
July 5, 2006
July 18, 2006
August 11, 2006
August 15, 2006
August 28, 2006
October 1, 2006
September 1, 2006
3 13688.000
X. STATEMENT OF FEASIBILITY
The construction of the street improvements considered in this Report is feasible from an
engineering standpoint. The economic feasibility is to be determined by the City Council.
XI. RECOMMENDATION
We recommend the City proceed with the improvements as proposed.
4 13688.000
ESTIMATED CONSTRUCTION COST
2006 OVERLAYS
IRVIN COURT, IRVIN CIRCLE, ISLE AVENUE, IVY COURT,
JAMACA COURT
CITY OF LAKE ELMO, MINNESOTA
TKDA PROJECT NO. 13688.000
_ Item
Unit
Quantity
Unit Price
Amount
Mobilization
LS
1
$
10,000.00
$
10,000.00
Reclaim Bituminous Surface
SY
13,900
$
1.25
$
17,375.00
Repair and Adjust Catch Basin
EA
6
$
800.00
$
4,800.00
Adjust Gate Valve
EA
2
$
150.00
$
300.00
Grade Gravel Base
IRS
37
$
150.00
$
5,550.00
_ Bituminous Base Course
TN
1,346
$
50.00
$
67,300.00
Bituminous Wear Course
TN
1,230
$
55.00
$
67,650.00
Tack Coat
GAL
745
$
3.00
$
2,235.00
_ Bituminous Driveway Patching
SY
390
$
20.00
$
7,800.00
Saw And Seal Pavement
LF
2,600
$
1.65
$
4,290.00
Seeding, Incl. Seed, Fertilizer, and
_ Wood Fiber Blanket
SY
650
$
3.00
$
1,950.00
Total Estimated Construction Cost
$
189,250.00
13403.001
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CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2006-056
A RESOLUTION RECEIVING THE FEASIBILITY REPORT
AND ORDERING PLANS AND SPECIFICATIONS FOR 2006 MSA RESURFACING
(45TH Street, Julep Avenue, and 47th Street)
WHEREAS, a feasibility report has been prepared by TKDA with reference to the
MSA Resurfacing,, and this report was received by the City Council on June 20, 2006.
WHEREAS, the report provides information regarding whether the proposed
project is necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF LAKE ELMO, MINNESOTA:
1. The Lake Elmo City Council will consider the resurfacing improvements
of 45th Street North, Julep Avenue, and 47th Street, in accordance with the
report and the assessment of abutting property for all or a portion of the cost
of the improvement pursuant to Minnesota Statutes Chapter 429
at an estimated cost of the improvement of $335,400.00.
2. A Public Hearing has been ordered on said resurfacing improvement on
the 5th day of July, 2006 at Lake Elmo City Hall, 7:00 p.m. and the
clerk shall give mailed and published notice of such hearing
improvement as required by law.
ADOPTED by the Lake Elmo City Council this 20th day of June, 2006.
Dean A. Johnston, Mayor
ATTEST:
Martin J. Rafferty City Administrator
FEASIBILITY REPORT
2006 MSA RESURFACING
45th STREET, JULEP AVENUE, AND
47th STREET
CITY OF LAKE ELMO, MINNESOTA
Date:
Project No.
mpqmmwKDA
ENGINEERS • ARCHITECTS - PLANNERS
June 20, 2006
13687.000
1500 Piper Jeff ray Plaza
444 Cedar Street
Saint Paul, MN 55101-2140
(651)292-4400
(651) 292-0083 Fax
www.tkda.cam
TKDA
ENGINEERS• ARCHITECTS• PLANNERS
SAINT PAUL, MINNESOTA
JUNE 20, 2006
FEASIBILITY REPORT
2006 MSA RESURFACING
45th STREET, JULEP AVENUE, 47th STREET
CITY OF LAKE ELMO, MINNESOTA
TKDA PROJECT NO. 13687.000
I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I
am a duly Licensed Professional Engineer under the laws of the State of Minnesota.
Thomas D. Prew .E.
License No. 196 1
13687.000
W--
M-
I
2006 MSA RESURFACING
45TH STREET, JULEP AVENUE, 47TH STREET
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 13687.000
TABLE OF CONTENTS
PAGE NO.
I.
INTRODUCTION.......................................................................................
1
II.
INITIATION.....................................................................................................................1
III.
IMPROVEMENT..............................................................................................................1
IV.
PERMITS AND APPROVALS.........................................................................................2
V.
ESTIMATED PROJECT COSTS.....................................................................................2
- VI.
PROJECT FINANCING...................................................................................................3
VII.
PROJECT ASSESSMENTS............................................................................................3
VIII.
RIGHT-OF-WAY..............................................................................................................3
_ IX.
PROJECT SCHEDULE...................................................................................................3
- X.
STATEMENT OF FEASIBILITY.......................................................................................4
XI.
RECOMMENDATION.....................................................................................................4
APPENDIX
ESTIMATED CONSTRUCTION COSTS.......................................................................................1
PRELIMINARY ASSESSMENT ROLL..........................................................................................1
EXHIBITS.....................................................................................................................................5
ii 13687.000
rL-
ML
M-
2006 MSA RESURFACING
45TH STREET, JULEP AVENUE, 47TH STREET
CITY OF LAKE ELMO, MINNESOTA
I. INTRODUCTION
In an effort to keep its streets in good condition, the City of Lake Elmo routinely performs
timely maintenance to its streets. The City has developed a 5-year Capital Improvements
Plan to schedule and budget for these repairs. The Plan was developed by the Public
Works Department in conjunction with the Finance Department. The City Council has
adopted the 5-year Plan,
M.S.A.S. Route No. 104 from Jane Road to Keats Avenue was constructed in 1984, and
continued from Keats Avenue to Kimbro Avenue in 1988. Currently, the surface of these
streets are in poor condition. The roadway has experienced cracking and potholing of the
bituminous surface. The entire route is 6,560 feet long. The roadway width is 24 feet with
4-foot gravel shoulders from Jane Road to Keats Avenue. The roadway is 24 feet wide
with 4-foot bituminous shoulders from Keats Avenue to Kimbro Avenue.
As -built record drawings indicate that there is 3-1/2 inches of bituminous with 6 inches of
gravel base placed on the 1984 section, and 3-1/2 inches of bituminous with 8 inches of
gravel base placed on the 1988 section.
Resurfacing of these streets would be eligible for State Aid Funds.
II. INITIATION
The City Council initiated this Project. A 4/5th's vote of the City Council is necessary to
--- order this Project.
III. IMPROVEMENT
Due to the amount of cracking and number of potholes from Jane Road to Keats Avenue,
we propose removing the existing 3-1/2 inches of bituminous surface (by reclaiming),
repairing the subgrade where necessary, and repaving with 2 inches of bituminous base
and 1-1/2 inches of bituminous wear course. Also, in accordance with the Mn/DOT
Bikeway Manual, we propose 4-foot paved shoulders, which is the minimum width to
accommodate bicycle traffic. The street will be re -striped in accordance to Mn/DOT
1 13687.000
M
requirements. In order to reduce the impact and cost of paving the shoulders, the street
would have 11-foot wide driving lanes.
The roadway from Keats Avenue to Kimbro Avenue was constructed four years later and
has an additional 2 inches of gravel base. Therefore, there are fewer distresses than the
roadway constructed in 1984. For this segment, we propose a 2-inch overlay of bituminous
wear course. All areas of major cracking or potholing will be removed 4 inches deep and
replaced with bituminous base course prior to the overlay.
Prior to performing this work, the streets will be reviewed for any subgrade correction that
may be necessary. The new surface will be saw cut and sealed to reduce random cracks
-- from developing prematurely.
This Project will extend the life of these streets an additional 15 to 20 years.
IV. PERMITS AND APPROVALS
Minnesota Department of Transportation (MDT) — Division of State Aid approval is
required.
Minnesota Pollution Control Agency (MPCA) permit for erosion control is required.
V. ESTIMATED PROJECT COSTS
The prices quoted herein are estimates only. The actual cost of the work will be
determined through the public bidding process. A detailed cost estimate is located in the
Appendix.
— Item Estimated Cost
Estimated Construction Cost $ 279,400.00
Indirect Costs $ 56,000.00
Estimated Project Cost $ 335,400.00
2 13687.000
VI. PROJECT FINANCING
This Project will be financed by assessments to benefiting properties and from Municipal
State Aid Construction Funds. The project costs will be 100% State Aid eligible. We have
sufficient funds in our Municipal State Aid Account to finance this Project.
VII. PROJECT ASSESSMENTS
The City's assessment policy on street improvement projects is to assess each property
uniformly, according to zoning classification. The assessment rate is held consistent year
to year, with only an adjustment for inflation. For this Project, all properties are in the RAID,
and have a proposed assessment rate for this Project of $1,832.00 per buildable lot. There
are 12 assessable units on this Project.
Vill. RIGHT-OF-WAY
No additional right-of-way is required.
IX. PROJECT SCHEDULE
The proposed Project schedule is as follows:
1. Feasibility Report Received by City Council
2. Public Hearing
3. City Council Authorizes preparation of
Plans and Specifications
4. City Council Approves Plans, Authorizes
Advertisement for Bids
5. Open Bids
6. City Council Awards Bid
7. Contractor Begins Construction
8. Contractor Completes Construction
9. Assessment Hearing
June 20, 2006
July 5, 2006
July 5, 2006
July 18, 2006
August 11, 2006
August 15, 2006
August 28, 2006
October 1. 2006
September 1, 2006
3 13687.000
X. STATEMENT OF FEASIBILITY
The construction of the street improvements considered in this Report is feasible from an
engineering standpoint. The economic feasibility is to be determined by the City Council.
A. RECOMMENDATION
We recommend the City proceed with the improvements as proposed.
4 13687.000
APPENDIX
r:
, ESTIMATED CONSTRUCTION COST
2006 MSA RESURFACING
_ 45TH STREET, JULEP AVENUE, 47TH STREET
CITY OF LAKE ELMO, MINNESOTA
TKDA PROJECT NO. 13687.000
— Item
Unit
Quantity
Unit Price
Amount
Mobilization
LS
1
$
15,000.00
$
15,000.00
Reclaim Bituminous Surface
SY
10,530
$
1.50
$
15,795.00
— Bituminous Patching (4" Depth)
SY
550
$
15.00
$
8,250.00
Grade Gravel Base
RS
40
$
225.00
$
9,000.00
Bituminous Base Course
TN
1,725
$
50.00
$
86,250.00
— Bituminous Wear Course
TN
2,300
$
55.00
$
126,500.00
Tack Coat
GAL
1,120
$
3.00
$
3,360.00
Saw And Seal Pavement
LF
5,250
$
2.00
$
10,500.00
— 4" Solid White Line (Latex Paint)
LF
13,120
$
0.20
$
2,624.00
4" Solid Yellow Line (Latex Paint)
LF
8,000
$
0.20
$
1,600.00
4" Broke Yellow Line (Latex Paint)
LF
2,600
$
0.20
$
520.00
Total Estimated Construction Cost $ 279,399.00
13403.001
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CITY OF
LAKE
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EXHIBITS
2006 MSA RESURFACING
EXHIBIT A - SHEET 1
EXHIBIT B - SHEET 2
EXHIBIT C - SHEET 3
EXHIBIT D
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PROJECT
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TKDA J U N E 205 2006
ENGINEERS• ARCHITECTS- PLANNERS TKDA PROJECT NO. 13687.000
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ENGINEERS • ARCHTECTS - PLANNERS
Honorable Mayor and City Council
City of Lake Elmo, Minnesota
Re. Approve Plans and Specifications
Northern Watermain Extension
City of Lake Elmo, Minnesota
TKDA Project No, 1.3552.000
Dear Mayon' and City Council;
1500 Piper Jaffray Plaza
444 Cedar Street
saint Paul, MN 55101-2140
(651) 292.4400
(651) 292.0083 Fax
www. tkda.cum
Plans are complete for the Northern Watermain Extension Project. As you may recall, this
project extends the watermain from Sanctuary to Discover Crossing; and from Discover Crossing
to Bidden Meadows.
We have agreed on an easement location with the property owners involved, although we are still
working through the easement acquisition process. We would like to receive bids on this project
now, so that when the easements are acquired we will have a contractor ready to start.
We will not award this project until we are certain that the easements will be acquired,
City Council Action Requested
Approve a resolution approving plans and specifications and authorizing the advertisement for
bids.
Sincerel
Thomas D. Prew, P. E.
City Engineer
TDP : cme
An Employee Owned Company Promoting Affirmative Action and Equal Opportunity
TOTAL P.01
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO.2006-057
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS
NORTHERN WATER MAIN EXTENSION
(Project extends the water main from Sanctuary to Discover Crossing
and from Discover Crossing to Hidden Meadows)
WHEREAS, the City Engineer has prepared plans and specifications for the Northern
Water Main Extension and has presented such plans and specifications to the Council for
approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAKE
ELMO, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part
hereof, are hereby approved.
2. Th City Clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such
improvement under such approved plans and specifications. The advertisement
shall be published for two weeks, shall specify the work to be done, shall state that
bids will be opened and considered by the Council at the July 18, 2006 Council
meeting, in the Council chambers of the City Hall, and that no bids will be
considered unless sealed and filed with the clerk and accompanied by a cash
deposit, cashier's check, bid bond, or certified check payable to the clerk for 5% of
the amount of such bid.
ADOPTED BY THE COUNCIL this 20th day of June, 2006.
Dean A. Johnston, Mayor
ATTEST:
Marlin J. Rafferty, City Administrator
JUN-15-2006 15:26 TKDR
TKPPM
ENGINEERS • AROHFFTs • PI.MMERS
MEMORANDUM
RECEIVED
To: Lake EImo City Council Reference:
Copies To:
1Proj. No.:
From: Thomas Prew, P. E Routing:
Date: June 15, 2006
651 292 0083 P.01i01 �)
15W Plper Jattray Plaza
444 cedar Sheet
Saint Paul, MR 56101-2140
(651) 292-4400
(651) 292-0083 Fax
www.tkda.cam
Kauthold Grading Permit
Public Hearing
City of Lake Elmo, Minnesota
13593.000
h?r. James Kaufhold has submitted a grading permit which is over the threshold that requires a Public
Hearing.
The plans have been reviewed and approved by both the City and the Valley Branch Watershed District.
The project involves leveling material left from filling done by a previous owner, and improving the drainage
in other areas.
The project will not create any new impervious surface. When completed, the graded area will be farmed, or
simply left as grass.
We recommend approval of the grading permit in accordance with the plans on file, and subject to a
$1,500.00 escrow. This escrow would be released once the turf is established and no erosion is evident.
An Employee Owned Company Promoting Afrmallvo Action and Eoual Opportunld
TOTAL P.01
Crry 6f
LAKE
ELMO
City of Lake Elmo 65 -1 777-5510
3800 Laverne Aver)ue North /'Lake Elmo, MN 55042
CITY OF LAKE ELMO
Washington County, Minnesota
NOTICE OF PUBLIC HEARING
The Lake Elmo City Council will hold a Public Hearing on Tuesday, June 20, 2006 at 7:00 p.m. at
City Hall, 3800 Laverne Avenue North, Lake Elmo, Minnesota, to consider the application of James
Kaufhold, 9999 l Oth St. N., Lake Elmo, for a grading and excavating permit that results in the moving of
3,000 cubic yards of material in order to raise the southwest comer of the property to match the South
East part of lot and to raise the north west corner so that the water does not pond. Pursuant to the Lake
Elmo City Code, Section 505.03, Subd. 9A, any grading and excavating plans that result in the moving of
400 cubic yards of material per acre requires a public hearing and approval of the City Council.
All persons who wish to be heard regarding this grading and excavation permit will be given that
opportunity at this public hearing. Written comments will be accepted up until the time of the public
hearing.
Sharon Lumby
City Clerk
Published in the Friday, June 2, 2006 Lake Elmo Leader
printed on recycled paper
City of Lake Elmo
DEVELOPMENT APPLICATION FORM
r ee "h--1 .
❑ Comprehensive Plan Amendment
Zoning District Amendment
Text Amendment
❑ Flood Plain C.U.P.
Conditional Use Permit
❑ ConditionaI Use Permit (C.U.P.)
APPLICANT: =lam —' � , 19
(Name)
TELEPHONES: is.11C - .3yr' =
❑ Variance * (See below)
❑ Minor Subdivision
Lot Line Adjustment
❑ Residential Subdivision
Sketch/Concept Plan
❑ Site & Building Plan Review
(Mailing Address)
❑ Residential Subdivision
Preliminary/Final Plat
O Oi —10 Lots
O 11— 20 Lots
O 21 Lots or More
�a�a�ir�g`�c"C°�r�ding3'ermit z
❑ Appeal
(Mobile) (Fax)
ism
(zip)
FEE OWNER:
(Name) (Mailing Address) (Zip)
TELEPHONES:
(Work) (Mobile) (Fax)
PROPERTY LOCATION (Address and Complete (Long) Legal Description): 5;��J;7 le, 7: /6
�prd ,�27 TZz-ryas' Cao - p -t rZ SG '% - cP7a9'-:4a'
"7-Z& Pi -
DETAILED REASON FOR REQUEST: '% 150-
✓,& •✓E Gt A-57, zr-�D / 7iiE IVA) &ezo:. ei. 6n 727,47-
2`
07 za cf-zly Og7- UPI A Aug W AAO
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'*VARIAN.CE,R'EdHESTS: As outlined in Section 301.060 C. of the Lake Elmo Municipal Code, the Applicant must
`.deinonsirata a hardship before a variance can be granted. The hardship related to this application is as follows:
Ccsfiri: av :+�� f,4f✓o k%-r vEsr pc,o �er� `f,,
/.r�-7c'€. fie12 c�ov e2r�✓ �' �l es r�-ty+.—. <'e�ysr�✓nez�-
&la Av z' 9 c..i..S
In signing this application, I hereby acknowledge that I have read and fully understand the applicable provisions of the
Zoning and Subdivision Ordinances and current administrative procedures. I farther acknowledge the fee explanation as
outlined in the anplication procedures and hereby agree to pay all statements received from the City pertaining to
additional application expense.
( -6
S ature of Applicant Date Signature of Applicant Date
10/12003 City of Lake Elmo • 3900 Laveme Avenue North • Lake Elmo • 55042. 651-777-5510 • Fax 651-777-9615
6?,g A?c'7tsR/S?sp '%b f�`.N��•.`a Zi 145 JT f�5 d/t�G✓.
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INSTALL 2,850 YDS
'--TYPE 4 EROSION 194
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JUN-15-2006 14:52 TKDA
651 292 0083 P.01i01
jmDA
ENGINEERS • ARCHITECTS • PLANNERS
MEMORANDUM
To: Lake Elmo City Council
Copies To:
From: Thomas Prew, P E.
Date: June 15, 2006
r�L1'
1i " ,"
1500 Piper Jaffray Plaza
444 Cedar Street
Saint Paul, MN 55101-2140
(651) 292-4400
(651) 292.0083 Fax
www_tkda.cam
Reference: Krueger Grading Permit
Public Hearing
City of Lake Elmo, Minnesota
Proj. No., 13593.000
Routing:
The Kraeger's have submitted a grading permit which is over the threshold that requires a Public Hearin,.
The plans have been reviewed and approved by both the City and the Valley Branch Watershed District.
The project involves removing soil from a small hill near their garage and using it to level an area near Lake
Elmo Avenue_ The level area will be seeded and have turf in the summer. In the winter, it will be used as a
parking area for holiday tree sales.
The project will not affect any drainage patterns, or create any new impervious surface.
We recommend approval of the grading permit in accordance with the plans on file, and subject to a
$1,500.00 escrow. This ;.scrow would be released once the turf is established and no erosion is evident.
An EmPloyee Owned company Promoting Affirmative Action and Equal OppoAUnity
TOTAL P.01
L
City of Lake Elmo
651f777-5510
3M0 1 averne Avenue North ! ' ake cimo, MN 55042
CITY OF LAKE ELMO
Washington County, Minnesota
NOTICE OF PUBLIC HEARING
The Lake Elmo City Council will hold a Public Hearing on Tuesday, June 20, 2006, 7:00 p.m. at
City Hall, 3800 Laverne Avenue North, Lake Elmo, Minnesota, to consider the application of Neil
Krueger, 4452 Lake Elmo Avenue N.., Lake Elmo, for a grading and excavating permit that results in the
moving of 1,806 cubic yards of material in order to provide a larger flat area for Christmas tree sales and
better parking. Pursuant to the Lake Elmo City Code, Section 505.03, Subd. 9A, any grading and
excavating plans that result in the moving of 400 cubic yards of material per acre requires a public hearing
and approval of the City Council.
All persons who wish to be heard regarding this grading and excavation permit will be given that
opportunity at this public hearing. Written comments will be accepted up until the time of the public
hearing.
Sharon Lumby
City Clerk
Published in the Friday, June 2, 2006 Lake Elmo Leader
rip printed on rerycled paper
City of Lake Elmo
DEVELOPMENT APPLICATION FORM
Fee $ 1061,60
❑ Comprehensive Plan Amendment ❑ Variance T (See below)
❑ Zoning District Amendment
❑ Text Amendment
❑ Flood Plain C.U.P.
Conditional Use Permit
❑ Conditional Use Permit (C.U.P.)
APPLICANT: IVE-IL. gA.Ie4EA,
(Name)
❑ Minor Subdivision
Lot Line Adjustment
❑ Residential Subdivision
Sketch/Concept Plan
❑ Site & Building Plan Review
` +S-L 44V-,e Cu-KO 14UY AJ
(Mailing Address)
❑ Residential Subdivision
Preliminary/Final Plat
O 01-10 Lots
O I 1- 20 Lots
O 21 Lots or More
Q Excavating & Grading Permit
❑ Appeal
4, of
TELEPHONES:
(dome) (Work) (Mobile) (Fax)
Um
SS-0 ¢Z
(zip)
FEE OWNER:
(Name) (Mailing Address) (zip)
TELEPHONES:
(Home) (Work) (Mobile) (Fax)
PROPERTY LOCATION (Address and Complete (Long) Legal Description): 44SI L4vC G&Inc 4v= /U "
SECT- it Tvl°io-02q R"GE-az>
Pt EVZ--Sc/4- 9-cC.11 17-1Rzl
L-�OPUG A)LLJ OF cfL aFCup:PFnsT e)ciSl E-Lo AJw /z1uou,1 AF 43R®
DETAILED REASON- FOR REQUEST: Wc- WAA3s !o Ppcyioc A �'4`C-� F4-4 Aq�} R)<
Ct-wiSryK4s- TRee S4i-Es Avo Bee-,--, 4Rourvo )its
iA)aS-r 10e OF Ti{c /AEFC- 6,47eN i ti LL 144L/a 13e-rr�K 'Dg-44A14 c--
'*VARIANCE REQUESTS: As outlined in Section 301,060 C. of the Lake Elmo Municipal Code, the Applicant must
demonstrate a hardship before a variance can be granted. The hardship related to this application is as follows:
In signing this application, I hereby acknowledge that I have read and fully understand the applicable provisions of the
Zoning and Subdivision Ordinances and current administrative procedures. I further acknowledge the fee exulanation as
outlined in the anplication procedures and hereby agree to Dav all statements received from the City pertaining to
additional application expense.
a
Signature of Applicant ! Date Signature of Applicant Date
10/12003 City of Lake Elmo • 3800 Laverne Avenue North • Lake Elmo • 55042.65I-777-5510 • Fax 651-777-9615
Neil and Deb Krueger Site Restoration Plan
• The original topsoil will be spread over the entire site.
• The site will be seeded with a mix of grasses for quick growth by Kevin
Moelter Landscaping.
• Field stone wails will be hand built around the trees where needed to protect
the root systems and for aesthetics.
• Evergreen trees along with shrubs and perennials will be used throughout
the site to soften the impact of the grade changes.
• 1-2 inches of recycled gravel will be used in the area south of the existing tree
barn and on the field road driveway.
Neil Krueger
5-15-66
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Nei{ & Deb Krueger
4452 Lake Elmo Av.
Lake Elmo, MN 55042
Phone: 651-439-9186
Email: ndknreger@msn.com
Parking Lot, Driveway, & Tree Staging
Project: Area
Lake Elmo, MN
PARKING, DRIVEWAY. & TREE STAGING
Item No.
Description
Miller Excavating,, Inc
3636 Stagecoach Trail North
Stillwater, MN 55802
Phone: 651-439-1637
Fax: 651-351-7210
Web: www.millerexc.com
Date: May 19, 2006
By: Steve St Claire
Estimated Unit
Unit Ouant@v Prim dmnunt
1
Silt Fence(regular)
LF
250
2
Strip Topsoil & Stockpile Onsite
CY
700
3
Grade Hill to Fill Low Area in Parking
CY
1,800
4
Haul In, Grade, & Compact 6" CL # 5
Recycle
TON
750
5
Reqrade Topsoil
CY
700
6
Salvage & R rade Gravel (where Possible)
CY
200
7
Salvage & Reinstall Culvert
EA
1
Total $13,850.00
CALCULATIONS
Section
Dimensions
Area
Unit
Volume
CY
Area 1
75' x 40' x 2.V
3000
SF
6,000
222
Area 2
85' x 40' x 2.75'
3400
SF
9,350
346
Area 3
90' x 40' x 4.0'
3600
SF
14,400
533
Area 4
100'x 40' x 4.75'
4000
SF
19,000
704
Toted
CY Cut
1,806
Area 5 160' x I W x 2.5'
Area 6 100' x 20' x 2.5'
17500 SF 43,750 1620
2000 SF 5,006 185
Total CY Fill 1,806
NOTES
1. All quantities are truck measure by weight.
2. Payment due within 30 days of initial invoice. Balances over 30 days will accrue a 1.5% monthly charge.
3. Trees, fence, and walls by others.
Prepared by:
Steve St Claire, V.P.
Date` May 19, 2006
Accepted By: Date:
Neil & Deb Krueger
Ju,vC Zo `2' Cou,vct L M7-r,,
Water Main Installation 43Fd Street
A#V10b
• West property survey marker was buried or destroyed during
installation. Barry Stack set the original marker.
• The field road 1/8 mile from Lake Elmo Ave originally had a
gravel base and now has fill dirt only.
® The fire hydrant 1/8 mile from Lake Elmo Ave is set too high with
dirt mounded around it. This causes a narrow and sharp ditch
bottom. This is not the grade of the original ditch.
• The ditch across from Steve Potts field road needs to be dressed
with black dirt and is eroding.
• The final grade of the ditch must be returned to the original
grade. We have knowledge of the original grade because we have
been turning our equipment around here for the past 25 years.
RECEIVED
'ri&DA
ENGINEERS • ARCHITECTS • PLANNERS
MEMORANDUM
To: Jim McNamara
Copies To: Martin Rafferty
From: Thomas D. Prew, P. E.
Date: June 20, 2006
"UN 2 1 M
1500 Piper Jaffray Plaza
444 Cedar Street
Saint Paul, MN 55101-2140
(651)292-4400
(651) 292-0083 Fax
www.tkda.com
Reference: Septic Pen -nit
5751 Hvtrail Avenue
Proj. No.:
Routing:
City of Lake Elmo, Minnesota
13593.000
As requested, we reviewed the Pen -nit Application for a septic system at the above address. Because of the
history on this lot, a review of the previous work done and previous approvals is needed.
History
Because of previous filling and poor soils, this lot and the two to the south, received City Council approval
for a performance based septic system in 2000. This plan was designed by North American Wetland
Engineering (NAWE). Included in the approval was a plan for monitoring and mitigation. The mitigation
plan included procedures for repairing and expanding the system should it not perform correctly.
According to NAWE this system was not built according to the plan. As a result, mechanical difficulties
have plagued this system and created a difficult situation for the property owners.
Current Proposal
The property owners have submitted a Permit Application asking to abandon the existing pretreatment
system and drainfield and construct just a drainfield. The septic tanks would remain, with one tank being
converted to a filter tank. They have submitted a completed site design and wish to have it approved.
Design Review
The soils on this site have always been the concern. The original design, approved by the City Council, was
conservatively designed to allow for variations in the fill soil. A review of the two designs is listed below.
Proposed Design
Approved Design
Design Flow
450 GPD
750 GPD
Disposal Area
1,000 SF
10,000 SF
Pretreatment
None
Sand Filter
The soil borings between the approved system and the proposed system differ somewhat. The approved
design lists the soil as fill with a high water table and clay below the fill. The proposed design does not list
the area as fill, does not specifically detail the water table and shows sand below 48 inches deep. Based on
An Employee Owned Company Promoting Affirmative Action and Equal Opportunity
Septic Review
5751 Hytrail Avenue Page 2
6/20/2006
the history of these lots, I would recommend that 2 test pits be dug for the City to accurately assess the soils
before approval be given for a new system.
Mitigation Plan
A performance based system is required to have a Mitigation Plan, this plan lists the steps to be taken if the
system has problems. The approved plan has a detailed mitigation plan that centers on repair of the system
and expansion of the disposal area to the back yard if the front yard system has problems. The proposed
mitigation plan only states that the owner sha_l_ add on to the system, it does not detail how or where.
Recommendations
I would recommend that the proposed plan not be approved as it does not provide the same level of treatment
or infiltration area as the originally approved design. The ability to pre -treat the wastewater and the very
large drainfield were the main reasons this lot were given the original approval. I believe the system should
be repaired to operate as designed and approved. There is a significant investment in these systems and they
shouldn't be abandoned without an attempt at repairing them. If problems still persist the approved
mitigation plan should be followed.
I do not believe the proposed system will provide long term solution. However, if the City chooses to allow
the applicant to proceed with the proposed design I would recommend that two test pits be dug to confirm
the applicants soil borings and that the monitoring and mitigation plans be resubmitted with better detail and
more stringent reporting.
Lake Elmo
Agenda Section: Planning, Land Use and Zoning
No. 9B
City Council
June 20, 2006
Agenda Item: Zoning Variances — 9429 Jane Road (Hamerly)
Background Information for ,Tune 20, 2006:
At its meeting June 12, 2006 the Planning Commission conducted the Public Hearing and unanimously
adopted a recommendation for approval of street yard (front) and side yard setback variances to enable the
applicant to raze an existing detached garage and replace it with a new attached garage in nearly the same
location on the site, but designed to provide indirect access onto Jane Road rather than the present
requirement that the residents' vehicles back directly onto Jane Road from the existing garage. The
Commission added a design modification as an additional condition to the approval recommendation that
would require the applicant to encroach no further on the side setback (including eaves) than the existing
garage encroaches - to approximately 5 feet of the property line (footprint, excluding eaves). This
additional condition will result in some modification to the design of the proposed attached garage, and is
added to the draft approval Resolution attached.
The City received the attached letter from the property owner to the south of the applicant (the side where
the setback variance would occur) following the Planning Commission meeting/Hearing. The letter clearly
states that the neighboring property owner (the party most impacted) supports the variance requests.
Person responsible:
Action items:
Motion to adopt Resolution #2006 — approving street and side
City Planner
yard setback variances for construction of an attached garage at
9429 Jane Road, based on the Findings and conditions
recommended by the Planning Commission, and plans staff dated
June 12, 2006 as modified by the approval conditions.
Attachments:
Time Allocated:
1. Draft Resolution #2006 — Approving Variances
2. Post Hearing Letter
3. Draft Planning Commission Minutes of June 12, 2006
4. Planning Staff Report and Attachments
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO.2006-058
A RESOLUTION APPROVING A ZONING VARIANCE FOR
JOHN HAMERLY LOCATED AT 9429 JANE ROAD NORTH
WHEREAS, John Hamerly, 9429 Jane Road North, has made application for
zoning variances to allow razing an existing detached garage and replace it with a new
attached garage in nearly the same location on the site.
WHEREAS, at its June 12, 2006 meeting, the Planning Commission reviewed and
recommended approval of the street and side yard setback variances for construction of
an attached garage at 9429 Jane Road, with the following conditions:
The south side yard setback of the attached garage including eaves
shall not be less than the side yard setback of the existing detached
garage including eaves.
2. The applicant shall install rain gutters along the entire south eave line
of the new garage structure to preclude roof drainage from encroaching
on the property to the south with collected roof water directed toward
Jane Road.
WHEREAS, at its June 20th meeting, the Lake Elmo City Council reviewed the
zoning variance to permit John Hamerly, 9429 Jane Road North, to raze an existing
detached garage and replace it with a new attached garage in nearly the same location on
the site, plans staff dated June 12, 2006 based on the following findings:
The property can not be put to reasonable use without the granting of the
variances requested. Reasonable use must be defined in the context of the
reasonable availability of locations that comply with R-1 setbacks to construct
a garage of the dimensions proposed in a manner that will improve the safety
for motorists on Jane Road North.
2. The variance requested does result from physical circumstances unique to this
property related to the elevations/drainage rated by others from reconstructed
Jane Road to the existing garage; and, the extensive setback of the
house/septic system location resulting in no other location alternative for a
reconstructed garage.
Granting of the variance will not change the essential character of the
neighborhood.
NOW, THEREFORE, BE IT RESOLVED, that the Lake Elmo City Council
approves the street and side yard setback variances to permit John Hamerly, 9429 Jane
Road North, to replace an existing detached garage with a new attached garage in nearly
the same location on the site per plans staff dated June 12, 2006 and based on the
recommendation of the Planning Commission.
ADOPTED BY THE Lake Elmo City Council the 20a' day of June, 2006.
Dean A Johnston, Mayor
ATTEST:
Martin J. Rafferty, City Administrator
H=erly V niance
From: GARYKIMLT INGER ®o:�City of Lake Elmo Date: 6P12/2006 Time: 4:44:58 PM Page i of 2
FACSIMILE COVER PAGE
To: City of Lake Elmo From: GARY KIMLINGER
Sent : 6/12/2006 at 4:44:56 PM Pages: 2 (including Cover)
Subject:
Please present this letter to the Planning Commision and to the City Council when they take up this matter.
UNABLE TO FIND LETTER AT TIME OF PRINTING OF PACKET.
Mr. Kimlinger, neighbor to John Hamerly, supports his variance request.
Sharon
Excerpt DRAFT Lake Elmo Planning Commission Meeting
Minutes of June 12, 2006
Variances: 9429 Jane Road
PUBLIC HEARING: Variances at 9429 Jane Road
The Planner explained that the orientation of the existing garage on this parcel forces
residents to back out onto Jane Road. The home is setback far enough from the lake but
is situated very close to Jane Road. The proposed new garage will be side loading.
M/S/P, Ptacek/Van Zandt to recommend approval of the variance to side yard setback
and front setback at 9429 Jane Road North to demolish an existing garage and construct a
small home addition and new garage based upon the following Findings:
1. The property cannot be put to reasonable use without the granting of the variances
requested. Reasonable use must be defined in the context of the reasonable
availability of locations that comply with R-1 setbacks to construct a garage of the
dimensions proposed in a manner that will improve the safety for motorists on
Jane Road North.
2. The variance requested results from physical circumstances unique to this
property relative to elevations/drainage created by others from reconstructed Jane
Road to the existing garage, and the extensive setback of the house/septic system
location that results in no other locational alternative for a reconstructed garage.
3. Granting of the variances will not change the essential character of the
neighborhood.
And especially because it will improve safety for motorists on Jane Road, subject to
the condition that any structure, including eaves, roof overhang, gutters, etc., not
encroach closer than the minimum existing distance between the existing garage to
the side property line, and subject to the condition that gutters must be installed along
the entire south eave line to direct roof water away from the neighboring property to
the south precluding roof drainage from encroaching upon that neighboring property.
Vote: 9:0.
LAKE ELMO PLANNING COMMISSION
STAFF REPORT
Date: June 7, 2006 for the Meeting of June 12, 2006
Applicant: John & Laurie Hamerly
Location: 9429 Jane Road North
Requested Action: Zoning Variances to Permit Construction of Home Addition/Garage
Land Use Plan Guiding: SRD
Existing Zoning: R-1 (Shoreland Overlay)
Site history and Existing Conditions:
The site history of this parcel is extensive and somewhat unclear. Washington County records
indicate that the current house was constructed in 1989. It appears from City records that there was
at least one earlier house on this site. City records also reveal several prior variances and
Shoreland Permits approved for the site involving remodeling and septic reconstructions.
Washington County records indicate that the existing house is 2,100 square feet in area, and the
parcel area is .55 acres (23,958 square feet).
Discussion and Analysis:
The applicants propose to raze an existing 678 square foot detached garage located 2.5 feet from
the 30' Street property line, and replace it with new 910 square foot attached garage and a 198
square foot hall/laundry room between the new garage and the existing house. The new garage
will still be only 2 feet from the front property line, but side -loaded rather than designed to require
backing on to the public street - as is the case with the existing garage. With an 18 foot garage
door opening, this will be a two car garage as is the existing detached garage to be removed.
While constructing a garage a mere 2 feet from the street right-of-way line (actually 28 feet from
the Jane Road driving surface) is not ideal, few options appear to exist for a new garage location
due to the extreme set back of the house from the OHW and the location of the septic system north
of the house.. There is no question, however, that the new garage orientation will improve safety
for both the applicants and motorists on Jane Road by elimination of the backing onto the roadway
now required from the detached garage.
The proposed garage addition will also continue (and slightly increase) the deficient side yard set
back to the south. The existing detached garage is located approximately 6 feet from the south
property line, while the proposed garage addition to the house will, at one point only, be 4.3 feet
form the south property line. The published Notice referred also to variances for lot area and lot
width, which are not required since the principal structure already exists.
The applicants have submitted a brief narrative addressing the "hardship" they perceive (and
propose to mitigate with the new garage). To some degree the issues they raise regarding the
relationship of the present garage to the present road elevation go to a unique physical
i
circumstance of the site. In addition, the location of the house/septic system this far from the
OHW is a somewhat unique physical circumstance — not of the applicants' making - as well.
Findings and Recommendations:
1. The property can not be put to reasonable use without the granting of the variances
requested. Reasonable use must be defined in the context of the reasonable availability
of locations that comply with R-1 setbacks to construct a garage of the dimensions
proposed in a manner that will improve the safety for motorists on Jane Road North.
2. The variance requested does result from physical circumstances unique to this property
related to the elevations/drainage created by others from reconstructed Jane Road to the
existing garage; and, the extensive setback of the house/septic system location resulting
in no other locational alternative for a reconstructed garage.
3. Granting of the variance will not change the essential character of the neighborhood.
Planning Commission Actions Requested:
Motion to recommend approval of the front and side set back variances at 9429 Jane Road North
to enable an addition to the house and a new attached garage to replace the existing detached
garage based on the Findings and subject to the Conditions specified by the June 7, 2006 Planning
Staff Report.
Charles E. Dillerud, City Planner
Attachments:
1. Location Map
2. Applicants' Documentation and Graphics
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Development Application for John & Laurie Hamerly
Property — 9429 Jane Rd. N., Lake Elmo, NIN. 55042
Lot 15 Berschens Shores.
Detailed reason for request:
We would like to remove our old garage and attach to our home a new garage. In so
doing we will change the elevation and eliminate the water problem that exists. In the
fall with snow and rain our garage floods because of the elevation being lower than the
road. I have ice on the floor most of the winter. The road resurfacing has created
pooling water along the entire driveway entrance. By changing the entrance and
elevation this water and ice hazard will be eliminated.
By attaching the garage to the house I will be able to realign the driveway for safety
reasons. I currently have to back out onto the road. As you can see from the site plan
there is a curve in the road and it makes for a dangerous situation. By attaching my
garage we will be able to drive out forward safely.
Hardship:
Water flooding of garage floor.
Safety
a. Water and ice on garage floor.
b. Traffic — see explanation.
c. Water and ice on driveway.
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Lake Elmo
Agenda Section: Planning, Land Use and Zoning
No. 9C
City Council
June 20, 2006
Agenda Item: Preliminary Plat of HOA 2"d Addition and Site Plan for Rasmussen Business College
Background Information for June 20, 2006:
At its meeting June 12, 2006 the Planning Commission conducted a Public Hearing and unanimously
adopted a recommendation to approve the Preliminary Plat of the HOA 2"d Addition. The Commission also
reviewed and unanimously recommended approval of the Section 520 Site for a 20,500 square foot
Rasmussen Business College — to be located on a 4.11 acre HOA 2"d Addition lot. The applicant (United
Properties) agreed on the Record to modify the site plan to mitigate the City Code/Zoning Ordinance non-
compliance matters raised by the Planning Staff Report. No variances have been applied for nor will be
required, but the conditions are carried forward into the Site Plan approval Resolution.
One semi non-compliance matter raised by the Planning Staff report is the proposal by United to install
street lighting in the median and along the short cul-de-sac street of the HOA 2"d Addition. Staff has
suggested that street lighting (except at designated street intersections) is generally contrary to City strategy
— Dark Sky. Staff has advised both the applicant and the Planning Commission that a specific City Council
waiver of the street lighting strategy will be required to permit the street lights proposed. The Commission
did discuss and adopt a recommendation on the street light issue. That recommendation is to allow the street
lights to be installed design -compliant with the City's lighting ordinance and at the developer's sole
expense, subject to a provision that the lights be extinguished between 11:00 PM and 5:00 AM.
Action items: C . 1
1. Motion to adopt Resolution #2007 - , approving the
Person es onsible:
Ci y r
Preliminary Plat of the HOA 2"d Addition based on the
recommendation of the Planning Commission, per plans staff
dated June 12, 2006. 0
2. Motion to adopt Resolution #2007 — approving the Section 520
Site plan for Rasmussen College based on the recommendation of
the Planning Commission per plans staff dated June 12, 2006 as
modified by the conditions of approval.
3. Motion to approve street lighting of Eagle Point Circle per
plans staff dated Junbe 12, 2006 on the conditions that the lighting
be compliant with City Code standards and that the lighting be
extinguished between 11:00 PM and 5:00 AM.
Attachments: e ! 4
Time Allocated:
1. Draft Resolution #2006 — �p roving Preliminary Plat
2. Draft Resolution #2006 —' aproving Section 520 Site Plan
3. Draft Planning Commission Minutes of June 12, 2006
4. Planning Staff Report and Attachments
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City of Lake Elmo
Washington County, Minnesota
RESOLUTION NO. 2006-059
A RESOLUTION APPROVING THE
PRELIMINARY PLAT OF HOA 2ND ADDITION
WHEREAS, at its August 7, 2001 meeting, the City Council reviewed and
approved the Final Plat of HOA ADDITION.
WHEREAS, at its June 12, 2006 meeting, the Planning Commission conducted a
public hearing where they reviewed and recommended approval of United Properties'
application for a preliminary plat of HOA 2� Addition.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City Of
Lake Elmo does hereby approve and accept the preliminary plat for HOA f"D Addition,
as the same on file with the City Administrator, subject to the following conditions.
Compliance with the recommendations (if any) of the City Engineer, City
Attorney, and those of the South Washington Watershed found to be
reasonable and practical by the City Engineer.
ADOPTED by the Lake Elmo City Council on the 20a` day of June, 2006.
Dean Johnston, Mayor
ATTEST:
Martin Rafferty, City Administrator
City of Lake Elmo
Washington County, Minnesota
RESOLUTION NO. 2006-060
A RESOLUTION APPROVING THE SITE PLAN
of
RASMUSSEN COLLEGE
WHEREAS, the Lake Elmo City Council, at its June 20, 2006 meeting reviewed
the Section 520 Site Plan for Rasmussen College on Lot 2, Block 1, HOA 2ND
ADDITION.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of Lake Elmo
does hereby approve the Section 520 Site Plan for Rasmussen College at Lot 2, Block 1,
HOA 2ND ADDITION in accordance rAflth plans staff dated May 17, 2006, subject to the
following conditions:
1. Compliance with the recommendations (if any) of the City Engineer, City
Attorney and those of the South Washington Watershed found to be reasonable
and practical by the City Engineer.
2. Modification of the site plan parking arrangement to eliminate the park setback
encroachments at the south and north street frontages.
3. Modification of the luminaire plan to reduce the foot candle illumination to 3
foot candles or less beyond a 20 foot are from the light sources.
4. Elimination of all exterior lighting within the public street right-of-way unless
specifically approved by the City Council.
5. Payment of Public Use Dedication fees in the amount of $9,852 prior to
issuance of a building permit.
6. Submission of a landscape architect's certification of the value of the landscape
plan in compliance with the formula provided by Section 520, and provision by
the applicant of a Letter of Credit in that amount securing the plan prior to
issuance of a building permit.
ADOPTED, by the Lake Elmo City Council on the 20t' day of June, 2006.
Dean Johnston, MAYOR
ATTEST:
Martin Rafferty, City Administrator
Excerpt DRAFT Lake Elmo Planning Commission Meeting
Minutes of June 12, 2006
Preliminary Plat HOA 2ND ADDITION and Section 520 Site Plan Rasmussen College
PUBLIC HEARING: Preliminary Plat of HOA 2nd Addition
And Section 520 Site Plan Review of Rasmussen College
The Planner explained that the preliminary plat submission is another phase of the
Eagle Point Business Park project that began in 1999. The site is at Inwood and
Hudson Boulevard. The process has been to create a lot to suit the building proposed
and to leave the remaining land as outlots, and such is the case now_
M/S/P, Ptacek/Armstrong to recommend approval of the preliminary plat of HOA
2ND ADDITION subject to the recommendations of the City Engineer, City Attorney,
and those of the South Washington Watershed District as found to be reasonable and
practical by the City Engineer. Vote: 9:0.
M/S/P, Ptacek/Armstrong to recommend approval of the Section 520 Site Plan for
Rasmussen College, subject to the following conditions:
1. Compliance with the recommendations (if any) of the City Engineer, City Attorney
and those of the South Washington Watershed found to be reasonable and practical
by the City Engineer.
2. Modification of the site plan parking arrangement to eliminate the park setback
encroachments at both the south and north street frontages.
3. Modification of the luminaire plan to reduce the foot candle illumination to 3 foot
candles or less beyond a 20 foot arc from the light sources.
4. Elimination of all exterior lighting within the public street right-of-way unless
specifically approved by the City Council.
5. Payment of Public Use Dedication fees in the amount of $9,852 prior to issuance of
a building permit.
6. Submission of a landscape architect's certification of the value of the landscape
plan in compliance with the formula provided by Section 520 of the Lake Elmo
Municipal Code, and provision by the applicant of a Letter of Credit in that amount
securing the plan prior to issuance of a Building Permit.
Vote: 9:0
M/S/P, Deziel/Roth to recommend the City Council consider extra circumstances
within the lighting plan to allow lighting the public street and cul de sac because of
the nature of the school but that lighting must be turned off between 11 p.m. and 5:00
a.m. Vote: 8:1 Nay -Schneider, We don't need the lights.
Date: June 7, 2006 for the Meeting of June 12, 2006
Applicant: United Properties
Location: South of Hudson Blvd. and East of the Machine Shed Site
Requested Action: Preliminary Plat/Section 520 Site Plan for Business College
Land Use Plan Guiding: BP (Business Park)
Existing Zoning: BP (Business Park), subject to the Eagle Point Business Park PUD Plan
Site history and Existing Conditions:
The Final Plat of HOA Addition, creating Outlot A was approved by the City Council in 1999
concurrent with the Site Plan for the Machine Shed Restaurant. The HOA Addition was Outlot A
of the Eagle Point Business Park First Addition. The Preliminary Plat site includes 12.36 acres
and remains a vacant open field bordered on the east by a large storm water pond that was earlier
constructed by the applicant as one component of the overall surface water plan for the entire 110
acre Eagle Point site.
The site of the Section 520 Site Plan (Lot 2) is proposed at a gross area of 4.11 acres, 1/3 of which
is occupied by the storm drainage pond noted above, and subject to a drainage easement.
Allowable uses and design standards for this site are prescribed by the Eagle Point Business Park
PUD Plan which was approved by the City in 1999. Those uses and standards include "as
Permitted and Conditional" specified by the Business Park Zoning District standards, and
adjustments to those uses and standards approved by the PUD Plan.
Discussion and Analysis:
The applicant has applied concurrently for three project approvals by the City:
1. Preliminary Plat of the HOA 21 Addition not Eagle Point 7t" Addition as some graphics
submitted are labeled). The plat is of 12.36 acres comprising a short public street cul-de-
sac, 2 lots and 1 outlot.
2. A Section 520 Site Plan to construct a 20,500 square foot business college.
3. A Final Plat for the HOA 2nd Addition. This application does not require a Planning
Commission recommendation.
A determination of compliance with City standards in this case has involved staff review of the
proposals responsive to Section 300 (Business Park zoning), Section 400 (platting), various City
Code sections related to the Section 520 Site Plan, and the approved 1999 PUD Plan.
The proposed site use — business college — is a Permitted Use in the General Business District
(Section 300.06, Subd. 4H.2). That use allowance was in no manner altered by the PUD Plan.
Preliminary Plat
The proposed 2 lot/1 outlot preliminary plat reflects the design approved in PUD Concept in 1999.
No specific lot configuration was approved for this area by the PUD Concept Plan, but a short
public cul-de-sac street - such as now proposed — was a integral component of the approved to
the approved PUD Concept Plan. The actual street and underground infrastructure for the cul-de-
sac was designed by the City's engineering consultant on a City contract (developer paid), there
will be no issues regarding compliance with City infrastructure design standards.
Section 520 Site Plan
Staff has determined that the proposed site plan complies with applicable provisions of the GB
district, other applicable City Code standards and/or the approved PUD Plan, except as follows:
1. The approved PUD Plan specifies front and street minimum parking set back to be 20
feet. The site plan depicts a 10 foot parking setback at one point along the 1-94 street
frontage and continuously along the cul-de-sac street frontage.
2. While not necessarily a factor of non-compliance, we note that the applicant proposes 158
spaces of off-street parking where Code/PUD office parking minimums (1 space per 250
square feet) yields 82 spaces. We are advised by the applicant that the additional parking
proposed relates to the school function. The "down side" of the additional parking is
increased impervious surface. We note, however, that even with the enhanced parking
proposal, the calculated site impervious remains within the 7517b allowable by BP
standards, and is factored in to the surface water plan for the entire Eagle Point Business
Park.
3. Review of the luminaire plan appears to reveal several points on the site that exceed the
3.0 foot candle maximum illumination beyond a 20 foot arc from the light source. Staff
suggests that the proposed fixtures either be reduced in number or relamped with less
intense bulbs than assumed by the luminaire plan. In addition, the applicant has proposed
exterior lighting within the public right-of-way of the cul-de-sac street — both in the
boulevard and in the street median. It has been City policy to not permit street lighting
except at designated intersections. A specific waiver of that policy would be required to
allow those ROW lights.
4. No landscape architect's estimate of the value of the proposed site landscape plan has
been provided at this time. While it appears that the landscaping proposed will comply
with the dollar minimums specified by Section 520, the required certification as to value
will be required prior to issuance of the building permit.
In accordance with the Eagle Point Business Park initial Development Agreement a Public Use
Dedication fee of $9,852 will be payable to the City prior to issuance of building permit.
Findings and Recommendations:
Staff finds the Preliminary Plat to be in compliance with the approved PUD Concept Plan, and the
design and engineering standards of the City. We recommend approval of the preliminary plat
subject to the recommendations (if any) of the City Engineer, City Attorney and those of the South
Washington Watershed found to be reasonable and practical by the City Engineer.
Staff suggests that the noted discrepancies from City Code requirements on the site plan can be
easily corrected by the applicant without a major impact on the plans. Therefore we recommend
approval of the site plan subject to the following conditions:
1. Compliance with the recommendations (if any) of the City Engineer, City Attorney and
those of the South Washington Watershed found to be reasonable and practical by the City
Engineer.
2. Modification of the site plan parking arrangement to eliminate the park setback
encroachments at the south and north street frontages.
3. Modification of the luminaire plan to reduce the foot candle illumination to 3 foot candles
or less beyond a 20 foot arc from the light sources.
4. Elimination of all exterior lighting within the public street right-of-way unless specifically
approved by the City Council.
5. Payment of Public Use Dedication fees in the amount of $9,852 prior to issuance of a
building permit.
6. Submission of a landscape architect's certification of the value of the landscape plan in
compliance with the formula provided by Section 520, and provision by the applicant of a
Letter of Credit in that amount securing the plan prior to issuance of a building permit.
Planning Commission Actions Requested:
Motion to approve the Preliminary Plat of the HOA 2nd Addition subject to the conditions
specified by the June 7, 2006 Planning Staff report.
Motion to approve the Section 520 site plan for Rasmussen Business College subject to the
conditions specified by the June 7, 2006 Planning Staff report.
�
, , r 00n
Charles E. Dillerud, City Planner
Attachments:
I. Approved 1999 Eagle Point Business Park Concept Plan
2. Applicant's documentation and graphics
Kimberly Anez
From:
Thomas D. Prew [prew.td@tkda.com]
Sent:
Wednesday, June 07, 2006 3:20 PM
To:
Chuck Dillerud; Kimberly Anez
Subject:
Eagle Point Business Park 7th
Chuck
Sanitary Sewer
The project will be served by municipal sewer.
Water
The project will be served by our municipal water system which receives water from
Oakdale.
Storm Sewer/ Ponding
A pond was built by United Properties a few years ago to treat runoff from the portion of
the project south of Hudson Boulevard. This pond was designed for the 75% impervious
coverage. The pond design was approved by the SWWD at that time. It contains a control
gate which the watershed district can operate to temporarily hold water.
Water from the north portion of the site will drain directly into the large storm sewer
pipe in Hudson Boulevard_ There is no ponding of that portion of the project.
Permits from SWWD, MNDOT and MPCA are needed for grading on this site.
Street
The street design will be similar tot hat in the first addition. A large planted median
and a landscaped island are part of the proposed design.
A right turn lane will be needed from eastbound Hudson Boulevard.
There is not enough room on the street for a left turn into the site from westbound Hudson
Boulevard. It is not recommended to rebuild this portion of Hudson Boulevard at this
time.
In the future, a 4-way stop may be needed at the intersection of Hudson Boulevard and
Eagle Point Boulevard. The timing of that traffic control depends on the rate of
development in the area.
Thomas D. Prew, P.E.
Senior Registered Engineer
Municipal Services Division
phone: 651/292-4463
fax: 651/292-0083
e-mail: prew.td@tkda.com
TKDA
1500 Piper Jaffrey Plaza
444 Cedar Street
Saint Paul, Minnesota 55101-2140
www.tkda.com
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Lake Elmo
Agenda Section: Planning, Land Use and Zoning
No. 9 p r
City Council
June 20, 2006
Agenda Item: CDBG — Cimarron Gas Service Project
Background Information for June 20, 2006:
We have now been advised by Washington County that, given the non -response from three separate
competitive bidding attempts, the City may proceed with "single source contracting" — subject to HUD
approval of the single source contracts. This process will have City staff contacting one or more certified
plumbers or pipe fitters to secure non-competitive proposals/contracts to complete the necessary work —
much as we can (and sometimes will) do with professional services contracts. We anticipate breaking the
40+ unit Phase 1 package into smaller increments (perhaps 5 units) for each of these contracts to enable
monitoring of the outcomes, and allowing for modifications to the process as we proceed.
Washington County has advised that it is necessary for the City Council to make a finding that the normal
competitive bidding process has resulted in no qualified bidders, and that single source contracting by staff
on this contract is therefore authorized. We have attached a Resolution in that regard which staff
recommends be adopted.
Person responsible:
Action items:
Cb
it r
Motion to adopt Resolution #2006 — finding that no qualified
bidders have responded to the Cimarron Gas Service Project
competitive bidding process and authorizing City Staff to proceed
with single source contracting for the project subject to
Washington County and HUD approval.
Attachments: 61
Time Allocated:
1. Resolution #2006 — Authorizing single source contracting
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO.2006-061
A RESOLUTION AUTHORIZING SINGLE SOURCE CONTRACTING
WHEREAS, the City of Lake Elmo, under a Community Development Block
Grant sub recipient contract with Washington County, has entered into a project to
provide grant funding to income qualified homeowners in the Cimarron Manufactured
Housing Neighborhood to replace gas service lines within individual manufactured
housing units as a public heath/safety initiative, and;.
WHEREAS, in an effort to execute the project the City has solicited competitive
bids from qualified plumbers and pipe fitters, consistent with State and HUD competitive
bidding regulations on three separate occasions, March 25, 2005, March 10, 2006 and
May 11, 2006; resulting in a single rejected bid on the first occasion and no bids on the
other two subsequent occasions.
NOW, THEREFORE, BE IT RESOLVED, the Lake Elmo City Council finds the
Cimarron Gas Service Project sufficiently specialized and unique as to require single
source contracting, and this methodology is hereby authorized and directed subject to
necessary approvals of Washington County and HUD.
ADOPTED, by the Lake Elmo City Council on June 20, 2006.
Dean A. Johnston, Mayor
ATTEST:
Martin J. Rafferty, City Administrator
Lake Elmo
Agenda Section: Planning, Land Use and Zoning
No. 9E
City Council
June 20, 2006
Agenda Item: Zoning Text Amendments — Performance Standards in the PF, LB. GB and BP Districts
Background Information for June 20, 2006:
During the recent City Council discussion of the amendment of the PF district standards to incorporate the
same architectural performance standards as those of the commercial zones Council Member Delapp
suggested some clarification in the wording related to allowable exterior materials. Staff agreed that the
suggested terms should be substituted, but also advised the Council that it would be best to insert the new
terms in the standards of the LB, GB, and BP districts as well so all read identical.
The attached ordinance amendments are intended to execute the strategy noted. The Planning Commission
conducted a Public Haaring on these amendments on June 12, 2006, and unanimously recommends
approval of all.
Action items: t` -rate' t>� , t 114 v ;
Motion to adopt Ordinances #97-, 97-, 97- and 97- amending the
Person onsible•
ity,
architectural pperformance standards in the PF, LB, GB and BP
zoning districts.
Attachments:
Time Allocated:
1. Draft Amending Ordinances
2. Draft Planning Commission Minutes of June 12, 2006
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CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
C677h7Q". 04:1i;(MIIt�l/A
AN ORDINANCE AMENDING THE LAKE ELMO MUNICIPAL CODE RELATING TO
ARCHITECTURAL PERFORMANCE STANDARDS
IN THE PUBLIC FACILITIES ZONING DISTRICT.
The City Council hereby ordains that Section 300.07, Subdivision. 4.M.5.a.(3) of the Lake Elmo Municipal
Code is hereby amended as follows:
3. Performance Standards — Primary Exterior Surfacing
The Primary Exterior Surfacing of structures shall be limited to natural brick, stone, or glass.
Artificial or thin veneer brick or stone less than nominal 4" thick shall not qualify as
complying with this performance standard.
Primary Exterior Surface shall be defined as not less than 70% of the sum of the area of all
exterior walls of a structure nominally perpendicular to the ground. All parapet or mansard
surfaces extending above the ceiling height of the structure shall be considered exterior surface for
the purposes of his subdivision. Windows and glass doors shall be considered a primary surface,
but the sum area of such glass shall be deducted from the wall area for purposes of the 70%
Primary/30% Accent formulas of this section. Doors of any type of material, except glass, shall
not be considered a primary exterior surface.
Each wall of the structure shall be calculated separately, and, individually comply with the 70/30
formula.
The City Council hereby ordains that Section 300.07, Subdivision. 4.M.5.a.(4) of the Lake Elmo Municipal
Code is hereby amended as follows:
4. Performance Standard —Exterior Surfacing Accents
i Cedar, Redwood, Wood Siding
vii Architectural Metal Panels
This ordinance shall become effective upon its passage and publication according to law.
ADOPTED by the Lake Elmo City Council this 20th day of June, 2006.
Dean Johnston, Mayor
ATTEST:
Martin J. Rafferty, City Administrator
Published in the Lake Elmo Leader
Sharon Lumby
From:
Kimberly Anez
Sent:
Friday, June 16, 2006 9:15 AM
To:
Sharon Lumby
Subject:
Architectural Performance Standards
PUBLIC HEARING:
Zoning Text Amendments —Architectural Performance Standards
M/S/P, Roth/Ptacek to recommend modification of the Architectural Performance Standards in the
commercial zoning districts to exclude artificial or thin veneer brick or stone less than nominal 4 inches
thick as a primary exterior surfacing material, to include cedar or redwood wood siding and architectural
metal panels as an exterior surface accent material. Vote: 8:1, Nay-Deziel, For numerous reasons he was
opposed to the creation of these standards from the beginning.
.) Kim
Kimberly Anez
City of Lake Ehno
kim.anez(alakeelmo.orp
SUBMITTED BY MAYOR JOHNSTON
Proposal for Procedure
O r%
Review Performance Appraisals
1. In the interest of ensuring fair and accurate assessment of performance, all
performance appraisals will be reviewed and acknowledged by one management
level above the author.
2. The management review is NOT intended to be an approval. The reviewer may
add comments; however, the reviewer may not require changes.
3. In the cases where the reviewer is the City Council, only comments which have
the approval the majority of the City Council may be added. These approved
comments would become part of the performance appraisal.
4. In the cases where the reviewer is the City Council, the mayor would sign the
performance appraisal after review by the City Council and after the approved
comments have been added.
"MM
Performance Review Procedure
Counter Proposal —Rev. 06/05/2006
All City Employees:
At the conclusion of each performance appraisal, the City Administrator will report to the
council the employee's name, position and overall performance rating.
City Administrator:
The City Council is responsible for the City Administrator's performance review using
the assessment form designed by Brimeyer and Associates. Each council member
(mayor included) is responsible for completing an assessment form. The City Attorney
will oversee the process and approve the final performance review prior to presentation to
the City Administrator.
1. The council will appoint one of its members to consolidate the individual assessment
forms into a performance review spreadsheet so each council member can confirm the
accuracy of his/her scores and comments.
2. Assessment forms from individual council members will NOT be distributed to
anyone other than the appointed council member.
3. The council will meet to review and approve the final performance review. The final
performance review shall contain:
• An averaged score for each performance standard. (I'd like to discuss how
averaging can be skewed by one person's low or high scoring.)
• All council comments and suggestions for improvement and commendations_
4. A forum of the council will meet with the City Administrator to present the approved
performance review.
5. The City Administrator may have one month from the meeting date to comment,
acceptor reject the results of the performance review. (Is there a grievance process
in the CityAdministrator's contract or way for him/her to have a reconsideration of
an area or all of the results of a performance review?)
6. At the conclusion of each year's performance review, the City Council will provide
the City Administrator with written performance objectives and standards for the
following year.
• The council will review and approve by majority vote all new performance
objectives and standards.
• The City Administrator must agree to and sign off on the new objectives and
standards. If the City Administrator does not agree with the objectives and
standards, the City Administrator may present his/her case to the council for
reconsideration with suggested changes.
Lake Elmo
Agenda Section: Planning, Land Use and Zoning
No. 9A
City Council
June 20, 2006
A enda Item: Village Area Planning Team — Subsequent Phase Work Plan
Background Information for June 20, 2006:
Staff has met with the Village Area Planning Team over the past 2 weeks provide guidance as to the format
and content of the Team's proposal for forthcoming Village Area detail planning, coordination and
project(s) execution efforts. The attached is the draft of the proposal that is current as of Friday, June 16 —
still subject to revision. The Team will be available at the Council meeting to present and discuss this
proposal.
Action items
Person res onsible:
Ci
Motion(s) regarding content/format of the Village Area Planning
�per
Team's proposal for continuing services to the City.
Attachments:
Time Allocated:
1. Draft Proposal
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