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HomeMy WebLinkAboutSeptember 19, 2006 CCPMayor: Dean Johnston TLaElmo City CouncilCouncil members: F Laverne Avenue No. Rita ConlinTUESDAY, Steve DeLapp Elmo, MN 55042 Liz Johnsontember 19, 2006 5510 777-9615 (fax) Anne Smith Please read: Since the City Council does not have time to discuss every point presented, it may appear that decisions are preconceived. However, staff provides background information to the City Council on each agenda item in advance; and decisions are based on this information and experience. In addition, some items may have been discussed at previous council meetings. If you are aware of information that has not been discussed, please fill out a "Request to Appear Before the City Council form; or, if you came late, raise your hand to be recognized. Comments that are per are appreciated. Items may be continued to a future meeting if additional time is needed before a decision can be made. Agenda City Council Meeting Convenes 7:00 PM Pledge of Allegiance 1. Agenda 2. Minutes: 3. PUBLIC INQUIRIES/INFORMATIONAL: A. PUBLIC INQUIRIES: 4. CONSENT AGENDA: A. (1) ResoIution No. 2006-096:Approving Claims (2) Resolution No. 2006-097:Approving Claim B. Monthly Operating Report C. Written Report on Building:Jim McNamara 5. FINANCE: 6. NEW BUSINESS: 7. MAINTTENANCE/PARK/FIREBUILDING: A. Fire Dept. — Chief Malmquist (1) Place Mark Yost as a Probationary Member (2) Fire Department #2, Day Room Improvement Clarification September 5, 2006 Public Inquiries/Informational is an opportunity for citizens to bring the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting or as bench topics, to allow a more timely presentation. Tom Bouthilet Lake Elmo City Council Agenda September 19, 2006 S. CITY ENGINEER'S REPORT7Street, A. Accept Feasibility Report onResolution No. 2006-098 B. Update on KruegerPropertC. Ordinance No. 97-179 Rela Towing of Illegally Parked Vehicles and Trailers D. Approve Plans and Specs for Plumbing Work — Tablyn Park; Resolution No. 2006-098 (verbal) 9. PLANNING LAND USE & ZONING: C. Dillerud A. Apostolic Bible Church Site — Comprehensive Plan Amendment and Rezoning, Resolution No. 2006-093, Ordinance No. 97-178 B. Meeting with Oak Park Heights City Council — Buberl/Nass/Bidon Annexation C. Metro Transit Park and Ride Proposal 10. CITY ATTORNEY'S REPORT: A. North Water Main Extension Easements (verbal) 12. CITY COUNCIL BUSINESS AND REPORTS: A. Mayor Johnston B. Council Member Conlin C. Council Member DeLapp D. Council Member Johnson E. Council Member Smith October 2, 6:30, Special Planning Commission on Zoning DRAFT Mayor Johnston called the Council meeting to order at 7:00 p.m, in the Council Chambers. COUNCIL MEMBERS PRESENT: Conlin, DeLapp, and Smith. ABSENT: Johnson. STAFF PRESENT: City Administrator Rafferty, City Planner Dillerud, Finance Director Bouthilet, Building Official McNamara, Fire Chief Malmquist, Parks Supt. Bouthilet, City Engineer Prew, City Attorney Filla, and Recording Secretary Freeman. Pledge of Allegiance 1. AGENDA: Additions: 7A (3) Park Use Preliminary Information; 9F METC meeting update, Changes: Moved 8C to Closed Session, moved 10A to Closed Session; Moved 7B (1) and 7B (2) to 3A (3), M/S/P Conlin/DeLapp — to approve the September 5, 2006, City Council Agenda as amended. (Motion passed 4-0), 2. MINUTES: t M/S/P Smith/Conlin —to approve the August 15, a;. 20(I6, Cityt'ouncil minutes as amended. (Motion passed 4-0), „ 0 A. Public Informational: (1) CIC Presentation Brenda Anderson, from the results from the Senior Hou received, with 86% believir that further study, feedback appropriate senior housrg Council Member cost of any senior's would be best to ha builders expressing y lmprorent Commission (CIC), presented the y� Appropmately one hundred surveys were Cl: ists f r, senior housing. The CIC recommends on fr6' the City Council are necessary to identify the City of Lake Elmo. "definition of affordable housing," and the probable louses in the Old Village Area. It was determined that it lage Plan completed, and have any senior housing with the Engstrom group. (2) Lake Elmo Bank 950Anniversar : Resolution 2006-094: The Mayor and City Council congratulated the owners and employees of the Lake Elmo Bank on their 95s' Anniversary in the East Metro Area. They have been, and continue to be, an outstanding corporate citizen of Lake Elmo. There will be a Community Celebration on Friday, with Acting Mayor South presenting the City's congratulations. M/S/P Smith/Conlin — to approve Resolution No. 2006-094, congratulating Lake Elmo Bank on its 95" Anniversary. (Motion passed 4-0) LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 5, 2006 DRAFT B. PubIic�ies- Julie Bunn, 2986 Lake Elmo Avenue, introduced herself and announced her candidacy for State Representative 56A. Deb Krueger, 4452 Lake Elmo Avenue, requested that action be taken regarding the 43rd Street water main construction, stating that the City needs to adopt a code or policy for completion of any City project in a timely manner. She stated that this was her third request for the repair of the ditch on their property. She requested that this repair be delayed until Spring 2007 since the plant growth in the ditch now precludes an accurate assessment of the repairs required. She also reported that a load of gravel was required for their driveway and a survey marker needed replacement. She demanded that those actions be completed by the end of September. City Engineer Prew stated that the contractor needs to inspect thelirbperty and have the survey stakes correctly placed. M/S/P DeLapp/Smith — to direct Staff to make every repo le efForGto comply with Ms. Krueger' request for gravel and survey stake by, end of September 2006. (Motion passed 4-0) � - ,„ M/S/P DeLapp/Conlin — to complete the ditch work Fall of 2006 or Spring 2007, being careful to avoid the months of Nov e , d Decei#ber 2006 to avoid conflict with the Krueger's holiday tree sales. (Morn pa`sked 4. CONSENT AGENDA A. Resolution No. 2006-087W A rovin Claims M/S/P smith/Johnston — to Trove Re'v- n 2006-087, approving Claim Numbers 343, 344, DD848 through D 8,0 29 60 thitritgli 28587 were used for Staff Payroll dated August 17, 200� ,alarm hfi n`bers 345, 346 DD871 through DD874, 29588 g through 29598, we sedorStaffyroll dated August 31, 2006, Claims 347, 29599 through 29563, r e total amount of$ 91,968.60 are hereby approved. (Motion passed 4 B. Escrow Reduction 3 Escover Crncsinn M/S/P'3unth/Johnston— td'authorize an Escrow Reduction #3 for Discover Crossing, reducing the escrow amount required to $153,750.00. (Motion passed 4-0) C. Escrow Reduction: Farms of Lake Elmo M/S/P Smith/JolmSton — to authorize an Escrow Reduction for Farms of Lake Elmo, reducing the escrow amount required to $133,750.00. (Motion passed 4-0) D. Escrow Reduction #2: Sanctuary M/S/P Sm"n"ohnston —to authorize an Escrow Reduction for Sanctuary, reducing the escrow amount required to $1,038,750.00. (Motion passed 4-0) LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 5, 2006 DRAFT E. Pav Estimate for 2006 Crack Seal: L & M Services M/S/P Smith/Johnston — to authorize Final Payment to L & M Services, in the amount of $27,300.00, for the 2006 Crack Seal Project. (Motion passed 4-0) F. Pav Estimate for 2006 Seal Coat: Allied Blacktop Company M/S/P Smrth/Johnston — to authorize Fina'Ilul pa yment to amount of $110,057.49, for the 2006 Sealcoat Project Mlotionpa passed 4-0) ied Blacktop Company, in the G. Da Estimate for Water Tower: ru & I Constructors Council discussed if it was wise to pay CB & I Constructors due to the outstanding issues about documentation on the water tower construction issues. The City Attorney and Staff stated they are still clarifying the wording of the water tower guarantee document that the City has negotiated including the condo rns addressed by the City Council. City Engineer Prew would report back to Counil" meeting, cat a subsequent Council M/S/P Smith/Johnston — to authorize payment of Constructors, in the amount of $366,537.07, for t (Motion passed 4-0) H. P. av Estimate for Tabl Parlc/Laka,7 Council members discussed what a reason work to be completed, and whether paymen£ schedule, City Engineer Prew expplaznefl that work to be completed. A timeh cchr ,i.., M/S/P Johnston/DeLapp — Construction Comnanv.,in. I. M/S/P Smith/Joh cost of the Water No. 6, Tank No. 2. ppe wagVer the residents to expect the d„b'e�ade as the work was behind pected the middle of October for the be mailed to all residents this week. the haial Payment of Certificate No.2, to Park of $537,058.69. Motion passed 4-0) the City to accept the proposed assessment of the t Phase IV Project. (Motion passed 4-0) J. Resolution No, 2006-091: Awarding Bid for 2006 MS Resurfacing M/S/P Smith/Johnston — to award bid to Tower Asphalt, Inc., in the amount of $236,501.45, for the 2006 MSA Resurfacing. (Motion passed 4-0) 5. FINANCE: A. Resoluti, and Proposed 2007 RudQet — " J i'' Hap non of Pro osed Tax Lev, The Finance Director presented the 2007 Proposed Budget to the Council, stating that it has been reviewed with the Dept. Heads and City Administrator. The proposed Levy Certification must be approved by September 15, 2006. The Levy can always be lowered. The final budget must be certified to the County by December 29, 2006. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 5, 2006 DRAFT M/S/P Johnston/Conlin — to adopt Resolution No. 2006-088, for the Proposed 2006 Tax Levy, collectible in 2007 and the 2007 Proposed Budget. (Motion passed 3-1: DeLapp does not believe we can justify a 25% City tax revenue increase over 2 years) B. Resolution No. 2006-089: Set Truth in Taxation Hearing Dates M/S/P DeLapp7S111ith — to adopt Resolution No. 2006-089, setting the Truth in Taxation Public Hearing Dates for the 2006 Tax Levy and the 2007 Budget. (Motion passed 4-0) 6. NEW BUSINESS: None 7. AWNTENANCE/PARK/PIRE/BUILDING: A. Parks Dent.: (1) Carriage Station Basketball Court• Public Works Superintendent reported that three quotes were rece�*ed for the building/resurfacing of the new basketball court at Carnage Staioh. He reported that there are CIP funds set aside for this project and reco Schifsky, Inc. mmendsawarr)ing the bid to T.A. M/S/P Smith/DeLa pp — to award the bid to T.A. Schmky, Ind,, in the aiii€iint of $12,500.00 per quote dated August 23, 2006, for ANW, Carringe Station basketball court at the enlarged size, per the recommendation of the P "4cWV orks Supervisor. (Motion passed 4-0) (2) Announce Public Works O en City Administrator Rafferty announced that en House will be held for the new Public Works Building on Satuf4ay, Sjtember6, 2006, from 9:00 am to Noon. Ribbon cutting will be at 9:30 a.m. l i Pub he rk: cco is and invited to attend. B. Fire Dent _ITnAatw- (1) Reco raze"xnIbrers Chief Malmquis ecogmzed Le Elmo Volunteer Explorers Fire Post 9351 for their successes at thehth Annual Governor's Fire Safety Day, Explorers Sarah Gilder, No Malmquist, Ja�mkelom Gagnon, Jessica Elliott, Ben Salus and Adam Heinle participated in teen, (2) Recognize Two Engineer Certified Firefighters: Training Officers - District Chief Brad Winkels and Captain Mike Tremain introduced Brian Johnson and Richie Springborn. They are the first Lake Elmo Firefighters to have successfully completed the Fire Engineer training in Lake Elmo. (3) Fire Station No 2 Upgrades, The Fire Chief informed Council that bids were received for upgrades to Fire Station #2, approaching it as a two-part project. The first stage will be the degreasing and painting of the walls. Also, the floors would be cleaned, striped and sealed. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 5, 2006 6 �7 The second stage will be the construction of a "day room" in the center stall, improvement of storage space and upgrading the existing office space. The Firefighters have agreed to provide the labor for this project to minimize the costs. There will be expenses for materials, HVAC and some electrical work. Mayor Johnston questioned the need for the second stage improvements. City Administrator Rafferty advised that this building will be usable for another 8-10 years, which warrants at least these minimal improvements to function as a fire station over that time period. Council Member DeLapp said he supported the upgrades, and he appreciated the time and effort the Firefighters were going to provide to completing the improvements. M/S/P DeLapp/Johnston — to award the bid to Volk Contracting in the amount of $8,250.00 for the painting and floor upgrade at Fire Station No. 2. I(1vlotion passed 4-0) Following the motion and vote, the Fire Chief asked for clan `&ion if that included authority for the Fire Department to buy the materials neoes `ary t&lrYtild the dayroom. It was suggested that it was included in the motion. 8. CITY ENGINEER'S REPORT: A. Wafer Tower Paint Color (verbal) City Engmeer Prew requested confirmatiow water tower, bowl, and the lettering. He re match the pedestal, with maroon lettering to irding the color of the new >wl color be off-white, to Works building. Council discussed the various _616i oli Ens Suggestions included trying to blend the tank into the landscape, thet ssibrhty�f.na lettering on the tower, and asking the community to propose what wds/logos (if any.) should be on the tank. M/S/P Smith/Johnstoi = to pint the water tower base and bowl off-white, with burgundy lettering, per the11ity Engineer'' recorm nendation. (Motion passed 3'-'h; DeLann &ta;,,) B. 28" Street Petition for The City received a petittieet Jim rovement verbal ion; dated August 24, 2006, signed by the residents on 28th Street, requesting the street be upgraded from gravel to blacktop. Resident Robert Schumacher, 9155 28`h Street, spoke in favor of the upgrade as the streets are being dug up for the water main project. Resident Jim Petersen, 2751 Jamley Avenue North, agreed that the upgrade should be done now. Delaying the road upgrade would not be cost effective. Resident Jim Palecek, 2798 ley Avenue North, does not want to be assessed foritjust because spoke e part his property abuts 28`h S eet,He LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 5, 2006 DRAFT City Engineer Prew requested direction from Council regarding the upgrading of 281' Street, south of the end of Jamley Avenue. M/S/P Conlin/Smith — to direct the City Engineer to prepare a Feasibility Report, and to include the cost of a City standard street and with an alternative of an 18' wide road with a 6" gravel base, and bring back to the September 19, 2006, Council meeting. (Motion passed 4-0) C. Northern Water Main Extension Easement Update Handout at Meetin Moved to Closed Session D. Tablvn Park/Lake Elmo Heights Water System Update (verbal): City Engineer Prew stated that two-thirds of the water main was in place. He reported that approximately 25 property owners have not as yet responded tletters regarding connection to their homes, and that extra crews had arrived to assist with this project as work is slightly behind schedule. The City Engineer providellidout indicating the timeline being followed by TI�DA and the Contractor, w th a copy olfihe timeline and letter to be mailed to the residents this week.' Resident George Heller, 8644 27a' Street North, r6ij&sting e anfication of the decision _. regarding whether open trenching or directional dr'111 used for the service lines from the main to the home. The City Engineer ,il ned that andyidual site circumstances determined the type of service line installa e us d:z such as ervice line length, in place landscaping and existing trees. 9. PLANNING LAND USE,& ONINIG , A. Resolution No. 2006401 Z0 n nj"k tarianbe. Richard and Eileen Bergman The City Planner reported that-10 I'haming Cflmmission recommended approval of a zoning variance to al1r, p seconc ccessory structure on an RR zoned parcel. Here a barn structure is on an adJtstrirngaparca Out was a part of the original homestead parcel. The applicant re 'is'ts a vananpe to permit the barn to be detached from the adjacent parcel and added t he homeste i parcel where an accessory st ucture is already in place. A major con d trq I wou.- e legally combining the additional 1.33 acres including the barn to the propertyvurh,te homesteaded property. Council Member DeLapp observed that if both parcels are owned by the same party, and one is non -conforming by area (as is the homestead parcel), the Code requires the parcels be combined and divided such that both are conforming in area — 10 acres in this case. He said he believes that Richard and Eileen Bergman own both parcels so a condition of the variance should be that the homestead parcel be enlarged to at least 10 acres. The City Planner advised that while this is true, it has been his understanding that the homestead parcel was conveyed to a Bergman son. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 6, 2006 8 DRAFT Richard Bergman advised the Council that the homestead parcel was to be his son's, and that his son could not afford to purchase a full 10 acres — only the 1.33 acres needed to place the barn on the homestead parcel. M/S/P Johnston/DeLapp — to adopt Resolution No. 2006-092, approving a zoning variance to locate two accessory buildings on a RR zoned parcel. (Motion passed 4-0) B. Apostolic Church Site: Resolution No 2006-093• Comp Plan Amendment Ordinance No. 97-178• Rezonm M/S/P Johnston/DeLapp — to table this item until the September 19, 2006, Council meeting when a full City Council will be in attendance. (Motion passed 4-0) C. Status of Villase Plan (verbal): The City Planner reported that the Village Area Planning Team wairunder way with Phase 2 work following a lengthy contract preparation experiene He noted that meetings had already been held with the Allied Property Oe,and City Staff, and that additional meetings are scheduled over the next several weeks with VCA (treated TCE water discharge), MnDOT/Washington County (High v 5 modificati' s) and the Allied Property Owners (clarification of the "Incentive F a` components andereafter, specific unit count determination.) He also advisei", at the City Engineer has been requested to provide updated data regarding surface ar (from that produced for the Thorbeck Plan), and to begin preliminary erz n of the Alw%ary sewer system. D. Metropolitan Airoort Commission — I a�ke EI&C Aimort 2025 Plan The City Administrator, City Plan br sista t 13!anner, and representatives from Baytown Township and West Lakcelandl;Townsig, attended at meeting with MAC staff and its consultants to discuss the Lake 1 iiq Auk rt Long Term (2025) Comprehensive Plan Update now underway MAC presented three draht alt rnatryeairpon development concepts for inclusion of the updated plat; and has este 2025 re�udomments from the City on the draft alternative airport developme t"Options Ilenoted that the local government representatives at the meeting agreed that dourthrnative be "no further development at the airport." M/S/P Johnston/DeLapp —\ to direct Staff to send a letter to MAC stating Lake Elmo City Council support of the fourth alternative — that be no further development at the Lake Elmo Airport (runways or hangers). E. Xcel By Ash Landfill Siting: The City Planner stated that Xcel is preparing a voluntary Environmental Impact Statement for a fly ash fill in West Lakeland Township. The first step in that process is the preparation of a Scoping Environmental Assessment Workshop (SEAW). Mayor Johnston stated that as a result of the ground water contamination issues in Lake Elmo, which could also result from the fly ash fill, it is recommended that the City support any efforts with West Lakeland Township to defeat the Xcel efforts to place the LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 5, 2006 DRAFT land fill in their township, as they are in a leadership position. Council Member DeLapp questioned what zoning authority the County and the Township have respectively regarding a use like this. The City Planner reported that West Lakeland Township has the authority but the County has the authority to regulate land fills but Xcel's strategy is to process their fly ash project permitting as a nine reclamation CUP amendment through the County (which has authority regarding the mining CUP covering the proposed site) instead to avoid dealing with a township that is clearly opposed to the project. The County would have to amend its mining regulations to include a fly ash landfill as a permissible mine reclamation strategy. He stated that the SEAW pretty clearly spell out that Xcel strategy, in apparent belief that the County Board would support what the township would not. The City Planner stated that Staff is requesting direction comment to MPCA/ECO regarding the SEAW City Council directed the City Planner to pursue a alternatives or beneficial use of fly ash. F. METC Update: Council Member DeLapp requested clarification METC. He noted that the Council had agr'g some issue had been resolved. He couldn'Y�xecal said he has heard nothing about a meeting si ke 1 the City desires to and present the delay in meeting with the o to set up a meeting once Wouncil Member DeLapp, Mayor Johnston stated that the ity would meet with METC only when a constructive agenda was developed. The4ity is still*l5rking tin the zoning issues, and it is not yet ready. `" v Council Member DeL pp rnmuxded C#uncil that a vote was taken two months ago, that the City would het w th ME RC; It has not yet occurred and he asked what the delay was for. T Council Member Coniieed Council Member DeLapp that the City voted to meet with the METC, but would'not go into the meeting without a set agenda. She also remembered that Mr. Georgecas would be setting the meeting. M/S/P Johnston/Smith — to place the MET meeting on the September 13, 2006, Council Workshop and discuss the Agenda for the meeting. (Motion passed 4-0) 10. CITY ATTORNEY'S REPORT: A. Ziertman/Sessing Update: (verbal) Moved to Closed Session 11. CITY ADMINISTRATOR'S REPORT: A. City Administrator Rafferty: None LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 5, 2006 10 DRAFT 12. CITY COUNCIL REPORTS: A. Mayor Johnston reported that he attended the Rasmussen Business College Groundbreaking, and presented the ceremonial shovel to the City Administrator for use at the Public Works building. Mayor Johnston also requested clarification of the Lights Out Policy regarding the VFW Field and policy of providing a port -a -potty at Carriage Station Park. He also provided an update from his AMM meeting regarding METC penalties imposed on Lake Elmo with the extension of the Comprehensive Plan submission. Reminder that filing dates are open until September 12, 2006, at 5:00 p.m. B. Council Member Conlin: None C. Council Member DeLapp: The comments from the memlrs of the AMM committee regarding the METC penalties to Lake Elmo gav�him hope that other cities may finally be realizing how difficult METC can be onrttes that dpot abide b METC dictates. IVy D. Council Member Smith: None REMINDERS: September 12, 2006: Primary Election — September 13, 2006: City Council Work September 14, 2006: Communit)g0"en 1 OakLand Junior High School September 16, 2006: Openaouse at N Meeting ended at 11: CLOSED -p8 PM PM iter Contamination — — 9 AM — Noon Extension Update Resolution No 200& 1 7 Approved Claims Resolution No 2006 0 Proposed Tax 2006 Tax Levy, Collectible in 2007 and Proposed 2007 Budget 'r Resolution No. 2006-089: Approved Setting the Truth In Taxation Public Hearing Dates for 2006 Tax Levy Resolution No. 2006-090: Ordered Assessment Hearing for Water System Interconnect Phase IV Project Resolution No. 2006-091: Awarded Bid for 2006 MSA Resurfacing to Tower Asphalt, Inc. Resolution No. 2006-092: Approved Zoning Variance for Richard & Eileen Bergman located at 11459 60a` Street North Resolution No. 2006-094: Congratulating Lake Elmo Bank for its 95a' Anniversary Resolution No. 2006-095: Approved Partial Payment No. 2 to Park Construction Company for Tablyn Park/Lake Elmo Heights Water Main LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 5, 2006 11 APPROVED AS AMENDED SEPTEMSER 5, 2006 CITY OF LAKE ELMO CITY COUNCIL MEETING AUGUST 15, 2006 1. AGENDA 2. MINUTES: August 2, 2006 3, PUBLIC INQUIRIES/INFORMATIONAL: A. PUBLIC INQUIRIES: B. PUBLIC INFORMATIONAL: 4. CONSENT AGENDA: A. Resolution No. 2006-079: Approving Claims B. Monthly Operating Budget C. Resolution No. 2006-080: Partial Payment No. 5, Water Interconnect Project Phase 111, Riley Brothers Construction D. Resolution No. 2006-081: Partial Payment No. 1, Tablyn Park /Lake Elmo Heights Water Main, Park Construction E. Resolution No. 2006-082: Award Bid for 2006 Overlays 5. FINANCE: 6. NEW BUSINESS: 7. MAINTENANCE/PARK/FIRE/BUILDING: A. Building Dept. Update: Jim McNamara B. Fire Dept. Update: Chief Malmquist (1) Place new members on probation: Paul Jorgensen, Noah Malmquist, and Brad Asplund 8. CITY ENGINEER'S REPORT: A. Island Cul-de-Sacs in Tablyn Park: verbal update 9. PLANNING, LAND USE & ZONING: A. Resolution No. 2006-083: Variance for Septic Drainfield: 8320 Hidden Bay Trail, Swanson B. Resolution No. 2006-084: CUP/Site Plan for Veterinary Clinic in GB Zone, 11051 Stillwater Blvd. -Dr. John BailIie and Gary T. Harty C. Resolution No. 2006-085: Final Plat of Eagle Point Business Park 61' Addition; Resolution No. 2006-086: Shoreland Variance and Section 520 Site Plan for C & C North American D. Apostolic Bible Church Site — (tabled) Comprehensive Plan Amendment & Rezoning E. Zoning Ordinance Interpretation — Non -Conforming AG Accessory Building F. Ordinance No. 97-176: Lateral Water Main Connection; OrdinanceNo. 97-177: Lateral Water Main Connection Charges for Phases I and II 10. CITY ATTORNEY'S REPORT: None 11. CITY ADMINISTRATOR'S REPORT: A. Tank Industry Consultants, Inc. and Water Tower — update B. Old Village Plans — update 12. CITY COUNCIL BUSINESS AND REPORTS: Closed Session: Lake Elmo vs. Sessiog LAKE ELMO CITY COUNCIL MINUTES AUGUST 15, 2006 APPROVED AS AMENDED SEPTEMBER 5, 2006 B. Fire Dept. Update: Chief Malmquist Fire Chief Malmquist informed Council that the Dept. visited three neighborhoods on National Night Out. He also thanked everyone for supporting the Pancake Breakfast during Huff'n'Puff days. He added that new members are always welcome and needed. Fire Chief Malmquist introduced the three newest members: Paul Jorgensen, Noah Malmquist and Brad Asplund, and requested they be placed on probation. M/S/P Smith/DeLapp — to approve Paul Jorgenson, Noah Malmquist and Brad Asplund as probationary members of the Lake Elmo Fire Dept. (Motion passed 5-0) 8. CITY ENGINEER'S REPORT: A. Island Cul-de-Sacs in Tabl nn Park TKDA Engineer Stempski informed Council that a survey was conducted with the residents on 27 h Street North (three) and 271h Street Court North (two), requesting their input regarding landscaped center island cul-de-sacs. The three questions per the resident survey were: 1) Are they in favor of a landscaped center island cul-de-sac? 2) Would they help plant and maintain? 3) What is their opinion on the City posting the cul-de-sacs "No Parking"? The three residents on 27"' Street Court North were in favor and would help plant and maintain the island cul-de-sac. One resident was in favor, one opposed the parkin restriction, and one suggested posting "No Parking" on one side only. One lot on the 27` Street North cul-de-sac is currently vacant, and the owner of the second lot was not in favor of the landscaped center island. Council and Staff discussed various options of low maintenance vegetation, the paving of curb and gutter, and the alternative of a rain garden application, with curb and gutter around the island. M/S/P Conlin/DeLapp — to direct Staff to prepare plans for the cul-de-sac at 27a' Street North, and work with the three residents on curb and vegetation design. (Motion passed 5-0) 9. PLANNING, LAND USE & ZONING: A. Resolution No 2006-083• Variance for Septic Drainfield: 8320 Hidden Bay Trail, Swanson: The City Planner reported that the Planning Commission recommended approval of the variance from drain field setback standards. The applicant seeks variances from drain field setback standards to the property line (3 feet where 10 feet is required) and an existing detached garage (3 feet where 20 feet is required). The variances relate to the applicants' failing septic systems needing a new drainfield in proximity of the existing drainfield. No reasonable alternative location was available for the new drainfield. M/S/P Johnston/Johnson — to adopt Resolution No. 2006-083, approving the septic system setback variance at 8320 Hidden Bay Trail. (Motion passed 5-0) LAKE ELMO CITY COUNCIL MINUTES AUGUST 15, 2006 4 APPROVED AS AMENDED SEPTEMBER 5, 2006 B. Resolution No. 2006-084: CUP/Site Plan for Veterinary Clinic in GB Zone 11051 Stillwater Blvd. -Dr. John Baillie and Gary T. Harty_ The City Planner reported that at the August 14, 2006, Planning Commission meeting, the applicant proposed relocation of the veterinary clinic from its present Lake Elmo Avenue location to the former Harty Insurance building on Stillwater Blvd. Applications for a Conditional Use Permit to locate the veterinary clinic in the GB zone and a Site Plan to modify the parking arrangement on the site have been presented to the City. A previously approved Site Plan (2005) to enlarge and remodel this site has been abandoned earlier by those applicants. The City Planner reported that the Planning Commission recommends approval of the proposed resolution of the Conditional Use Permit and Site Plan subject to several conditions. M/S/P DeLapp/Johnson — to adopt Resolution No. 2006-084, granting a Conditional Use Permit for Veterinary Services and the Section 520 Site Plan for site modifications to Dr. John Baillie and Gary Harty at 11051 Stillwater Blvd. based on Findings and recommendation of the Planning Staff Report and plans Staff dated August 9, 2006, and with the nine Conditions in the Resolution. (Motion passed 5-0) C. Resolution No. 2006-085: Final Plat of Eagle Point Business Park; Resolution No 2006-086: Shoreland Variance and Section 520 Site Plan for C & C North America: The City Planner reported that the Planning Commission unanimously recommended approval of a Section 520 Site Plan and Shoreland variance for construction of a 25,000 square foot office/showroom building on a 2.04 acre parcel of the Eagle Point Business Park. The approval recommendation included eight design -related conditions involving parking and stream bank landscape mitigation. Council Member DeLapp asked why the applicant could not build a facility in compliance with Code on a newly platted lot. The response was that the proposed business owner wants a larger building than will fit without special consideration . The City Planner also reported that the Planning Commission recommended approval of the final platting of Eagle Point Business Park Outlot C as Lot 1, Block 1, Eagle Point Business 6th Addition. No reasons were given. M/S/P DeLapp/Smith — to adopt Resolution No. 2006-085, approving the Final Plat of Eagle Point Business Park 6th Addition. (Motion passed 5-0) M/S/P DeLapp/Smith — to adopt Resolution No. 2006-086, approving the Section 520 Site Plan for C & C North America and Shoreland variance on Outlot C, Eagle Point Business Park, with the additional condition as follows: Comply with the Business Park District Performance Standards with respect to exterior surfaces. (Motion passed 5-0) D. Apostolic Bible Church Site — Comprehensive Plan Amendment & Rezoning M/S/P Smith/Conlin — to table this item at the request of the property owner until the September 5, 2006, Council Meeting, at which time the Apostolic Bible Church will be prepared to make a statement. (Motion passed 5-0) LAKE ELMO CITY COUNCIL MINUTES AUGUST 15, 2006 APPROVED AS AMENDED SEPTEMBER 5, 2006 E. Zoning OrdmanccM1e reiaUU11—IN%2I -_--____ - The City Planner reviewed with the Council the current Zoning Ordinance language regarding the allowable accessory building square footage in the various zoning districts. He reported that there was disagreement as to exactly how to interpret the language of the Non -Conforming AG zoning portion the accessory building standards as to whether the total allowable accessory building area is a sum of two buildings or each of two buildings. The Planning Commission recommended an interpretation as each of two buildings, based on overall code enforcement. Council Member DeLapp based his support of the Planning Commission recommendation on overall Code consistency rather than the strict wording of the Ordinance. M/S/P DeLapp/Johnson — to approve the interpretation of the terms "total area" contained within the "Agricultural — Non -conforming" paragraph of the table in Section 300.07 Subd. 4.11.2.b. of the City code to mean area of each of two buildings rather than an area as the sum of two buildings for both acreage levels. (Motion passed 5-0) Staff agreed to pursue the necessary language changes in the Zoning Ordinance to clearly reflect the foregoing interpretation ordinance. F. Ordinance No. 97-176: Lateral Water Main Connection• Ordinance No. 97-177: Lateral Water Main Connection Charges for Phases I and H: The City Planner explained the differences between trunk water charges and lateral water charges. The City Planner that the existing Code is confusing and not what was intended. He said that the Staff recommends adoption of the two ordinances: one to re -word the Code regarding WAC/lateral water charges, and one to establish water lateral charges for the Interconnect Projects I and 11. The Council directed that the ordinances clearly specify that any additional charges added to deferred connections reflect the City's costs to carry, such as interest on bonds sold. M/S/P DeLapp/Johnson — to adopt Ordinance No. 97-176, amending Chapter 600 of the City Code regarding charges for connection to City water. (Motion passed 5-0) M/S/P DeLapp/Johnson — to adopt Ordinance No. 97-177, establishing lateral charges for City Water Interconnect Projects I and II. (Motion passed 5-0) 10. CITY ATTORNEY'S REPORT: None 11. CITY ADMINISTRATOR'S REPORT: A. Tank Industries and Water Tower — update The City Administrator reported to Council the status of the proposed repair of the new water tower concrete support shaft, and reported that the specialized design consultant stated the support would be acceptable, subject to several conditions included in his letter to the City and it being structurally sound. The City Administrator and Engineer confirmed that a special ring had been designed to correct the out -of -round issue, and the repair work has been approved by TKDA. The work will cant' a total of a 10-year warranty, with 5 years maintenance after the tank is at full capacity. All inspections will be completed by an independent contractor. LAKE ELMO CITY COUNCIL MINUTES AUGUST 16, 2006 6 APPROVED AS AMENDED SEPTEMBER 5, 2006 Members of City Council noted several serious inconsistencies between the recommendations in the consultant's letter and the contractor's letter in response. The Staff was directed to enforce the consultant's recommendations. B. Old Village Plans — update: The City Planner informed Council that a meeting with the Planning Team was scheduled for Friday, August 18, 2006. He will report to Council about the status of the Village Area Plans at the September 5, 2006, Council meeting. 12. CITY COUNCIL BUSINESS AND REPORTS: A. Mayor Johnston: Continues to work on AMM committees and Metropolitan Agencies Committee, St. Croix Regional Family Center survey conducted and the location will be announced September 13, 2006. There is no tax burden to the city selected, and a YMCA would be built a few years later. Council discussed the question of which school districts were surveyed and if it would be impact the site selection process. B. Council Member Conlin: None C. Council Member DeLapp: Noted that an amendment to State Statutes regarding annexation passed the 2006 Legislature, requiring both cities' approval where detachment from one city and concurrent annexation to another city is petitioned. In the past a single city coveting the land/tax base of a neighbor could petition and have annexation approved without the consent of the city that would lose the lands. He observed that this legislation appeared to be a change of course for the Legislature by inserting more local autonomy in city/city annexation issues, and that, perhaps, is a signal that the Legislature may be more responsive to local autonomy issues involving the Met Council. D. Council Member Johnson: None E. Council Member Smith: None Meeting adjourned at 9:12 p.m. CLOSED SESSION: Lake Elmo vs. Sessing LAKE ELMO CITY COUNCIL MINUTES AUGUST 15, 2006 APPROVED AS AMENDED SEPTEMBER 5, 2006 Resolution No. 2006-079: Approved Claims Resolution No. 2006-080: Partial Payment No. 5, Water Interconnect Project Phase 11I, Riley Brothers Construction Resolution No. 2006-081: Partial Payment No. 1, Tablyn Park/Lake Elmo Heights Water Main, Park Construction Resolution No. 2006-082: Awarded Bid for 2006 Overlays to Valley Paving, Inc. Resolution No. 2006-083: Approved Septic Drain Field Setback Variances at 8320 Hidden Bay Trail (John and Diana Swanson/Jet Construction) Resolution No. 2006-084: Granted a Conditional Use Permit/Site Plan at 11051 Stillwater Boulevard North to Locate a Veterinary Clinic Resolution No. 2006-085: Approved Final Plat of Eagle Point Business Park 61h Addition Resolution No. 2006-086: Approved Variance and Site Plan for C & C North America Ordinance No. 97-176: Established Lateral Water Main Charges Ordinance No. 97-177: Approved Trunk Water Facility and Lateral Water Main Charges LAKE ELMO CITY COUNCIL MINUTES AUGUST 15, 2006 6 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO.2006-096 RESOLUTION APPROVING CLAIMS BE IT RESOLVED THAT Claim Numbers 348, 349, DD885 through DD909, 29655 through 29677, were used for Staff Payroll dated September 141h, 2006; 29654, 29678 through 29731, in the total amount of $889,574.74 are hereby approved. 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M M M M M M M M M M M M M M M /n M M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 66 Q N ti O 7 v �o�o�obbb�ob�ob�ob�obb�ob 0 E' �J, �n 9 j > a. � ? 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 � 0 'd �= A 00000000 000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 G d b l- N VJ V M q 0 '� y G O 2] � ❑ N FI 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7 N > 0 M 0 0 0 0 0 0 0 M M M M M M M W C O O O O O O O � � VIM O�h QiM h �oo0Sc; .a A G o 0 0 0 0 0 0 N N N N N N N O p 0 0 0 0 0 N T0Mbb7 �O M ® N 0OC0 C O 0�1`bvi i� Oi a0 vi hh er vi ap Nvi n I h r T c U Wn nI�MOON S+ ��vvvNib�� u 'p 0000��nm�n b hh�nNMh D\ sp � �n vi vi in �n �n vi CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO.2006-097 RESOLUTION APPROVING CLAIMS BE IT RESOLVED THAT Claim Number 29732, in the total amount of $270.00 is hereby approved. ADOPTED, by the Lake Elmo City Council on the 19`h day of September, 2006. Dean A. Johnston ATTEST: Mayor Martin J. 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'� lt�+.>� 3• ..Y, �'.i -, t+ • � f p-+ � cq Y^ r.'s�T+*t 5t i� }+� E�,•"�+f� t z•-. cl P<v s r Y [ Lt .�u�t7`. ,P� C _ I r� -♦ z/ � l t�6y+t 7F�+aj��aayyr��i�]]l�.p4cy'y ! -i �� �- �� ,•�`w. � _ F � 1 s --s F li +-.: r -� .v-W3 �' f'Y-7tit� c " •���-1i"�� F r �s)L.iF''.r-a7 t !El f' Y�,ttYns4.64 e f� t x s f r5 'tt s 5 ti ' �S �1"_ ;J���--�7.1���C4��-�t��.t-� 1�..si�c }u� �. w.-;..rti"�•N R�-, �� -t< wl� +7. �.y_. Y t i i � f�f 4 ✓>• i +����. nT� 6 ��:��C�1 �l�if���,t i �t�. 2� c i f -�'� � � "1l �� ��4�� e��.; ,� -r{. , r� v � � r� 4 as 1 �'��? � r�-y : } '-�?�j:e� iµi" ��y�>�r=•�,} �q,'''';: ��* "14:� -art''' � � ���s � �� � . c•� - -- 1 7 .t.;.�f _ �..�Ne L' . �_u�rc._ .._i :?; 7{'". t.1 .�.,.r.-.. .. - + -. S -a-�>-.`_ '- t.r....� �,__.: ,'t �:1>t.fi .,�,•-' t ...�� { a t,�e >.`�'� {. - .� l �c� :dam Y; .�._�� ``1. ��.: ..-.ram..-. _. ..r {: ?:.�.} .. .-�'Y'� 4 �i'n C��.�f- ''•a�:.-.� :]�� .�, .•.-.'�--": Summary Building Report AUgust-ZU06 Year to Uate Permits Permits Issued Valuation7Commercial Issued Valuation New Residential 1 $198,535.00 19 $7,953,388.00 New Commercial 1 $1,400,000.00 5 $15,022,080.00 Other Residential 28 $478,331.00 234 $5,109,742.00 Other Commercial 0 $0.00 l 27 $5,525,616.00 Total 30 $2,076,866.00 Total 285 $33,610,826.00 Total Building Fees Collected $86,209.02 Total Building Fees Collected r $453,373.31 Summary Plumbing Report Summary Plumbing Report Plumbing 16 $83,400.00 Plumbing 72 $2,196,296.00 Total Plumbing Fees Collected $982.00 Total Plumbing Fees Collected $16,471. 00 Summary HVAC Report Summary HVAC Report HVAC 7 $33,999.00 HVAC 69 $4,719,705.00 Total HVAC Fees Collected $428.50 Total HVAC Fees Collected $46,629.26 Summary Grand Total Fees $87,619.5 Summary Grand Total Fees $516,474.07 Surcharge Fee Paid to State SAC Fees Paid to Met Council WAC Fees Paid to Oakdale Misc. Expenses $1,039.28 $12,400.00 $4,000.00 Surcharge Fee Paid to State SAC Fees Paid to Met Council WAC Fees Paid to Oakdale Misc. Expenses $17,387.26 $31,000.00 $10,000.00 $0.00 Total Fees Retained $70,180.24 Total Fees Retained $458,086.81 Credit Fees to Bldg $22,582.40 Credit Fees to Bldg $355,535.89 Credit Fees to Water $24,000.00 1,Credit Credit Fees to Water $78,200.00 Credit Fees to Sewer $23,600.00 Fees to Sewer $24,353.00 U (_ & § q � 7 5) k \( { ` d y! } \ \ # | /� \( � to as ! ( ca . ( ( ( } } } : \ }itif , . : ! . C ( } k z ( ( t { f ( } ` ( � ) � £ ! £ ) ( [ , . ` ( ■ \ . /2 & ) CL \ $ ; E} \ ® t �F°) ( 2! B ! } S( ®i°( / ` ] ` q . 2 ) It ® \ \ \ \ \ \ � ` , / \ \ \ \ \ \ \ \ \ 113 \ e , w ! ! e ! m k ) \ 63 ) ( ) ( k ) k fCL)� k ) ) 0 ) ) \ # 3 co ! - \ t : f ) k 7 # ) \ } e » 3 If. k b ) \ \ \ \ \ \ \ \ \ | OL \ CL ( � � ! \ ® ) \ ! b k � Q .k f ) $15 00 00 E E k \ E \ } k ® E 2 \ . k ) / Q t » . . k { o , k � k \ \ p � & 2 I*n LO NIL \ ■ $ ) 0 ! kE z $ � / & & ) � ( 6 ( § ■ ! k k § ) . o OD ; / _ r-.q E }` m > i ¥ 2 2 \ Co 2 � 2 m 7 k 22 k � . � % 2 4n , \ � ■ \ E § ) $ ] 0 _ \ | z E 2 $ k / \ k / ® / $ / ! e } k d 7 � City of Lake Elmo Building Department Plumbing Permit Detail Summary August 01, 2005 Through August 31, 2006 Permit # Description of Work Date Issued Valuation 5256 gasline 8/9/2006 1,200 5257 gasline 8/9/2006 1,300 5258 gasline 8/10/2006 1,200 5259 gasline 8/10/2006 1,200 5260 gasline 8/10/2006 1,200 5262 alter septic 8/11/2006 14,500 5263 commercial plumbing alter 8/11/2006 20,000 5270 gasline 8/22/2006 1,400 5271 gasline 8/22/2006 1,400 5279 Septic 8/29/2006 17,000 5282 gasline 8/29/2006 1,400 5283 gasline - 8/29/2006 1,400 5286 new resd 8/30/2006 17,000 5289 gasline 8/31/2006 1,400 5290 gasline 8/31/2006 1,400 5291 water heater install 8/31/2006 400 Number of Permits 16 Total T�aduation = 83,400 Thursday, September 07, 2006 �.. m Page 1 of 1 City of Lake Elmo Building Department HV4 C Permit Detail Summary August 01, 2006 Through August 31, 2006 Permit # Description of Work Date Issued Valuation 5241 alter resd hvac 8/1/2006 2,199 5242 air conditioning 8/1/2006 3,300 5254 alter resd hvac 8/8/2006 1,000 5254 air conditioning 8/14/2006 1,000 5265 alter resd hvac 8/14/2006 3,500 5277 alter resd hvac 8/25/2006 15,000 5286 HVAC-residential 8/30/2006 8,000 Number of Permits 7 Total Valuation = 33,999 Thursday, September 07, 2006 Page 1 of 1 Qn qW W O N I 5 Q W� m bo O N U pq P; Q d w i w a O O O O O a O O O O O O p o O O O p O O O p O O O O O O p O O O O O O O O O O O O O O p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O o 0 o O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 . v3 s3 f9 v3 E9 to e3 e} dd e3 6? tH fA v3 eT Yt vi t/3 d3 e3 Vd » 0 0 0 0 o O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 oo us » s3 yr s3 es en Fq F» ss ua e» of 0 0 0 0 o O o 0 o a o o O o o O o O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a4 bi fR uJ v} s3 fR fR fry e9 b} f9 vT t9 vi f9 f9 ei e3 eA fA Y3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 fH ei fR u3 fR e} » v> V} v} eT fH ui m o o O O O O o 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O o O o o O o o O o 0 0 0 0 0 0 0 0 0 0 o O 0 iY 69 V> fA fA 4Fi Uf (A M k9 U3 fA 69 � (fl Vl fR b} fA H! 43 fff �3 0 0 o O o 0 0 o m o 0 0 o O o o O o 0 0 0 0 0 0 0 0 0 0 0 o w o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 0 0 0 0 0LQ 0 0 0 0 0 to dd to » F9 V1 v3 fH e9 to f9 H3 Ht f9 f9 fA fA efl Yi to M v N p o N N O to O of O O O O N O 0 0 O O O 6 O O O O 64 h O O OJ W N O N h N N I� N O N o O O O O N N � N N N � tN(l N tN(J N N tNh N � N tNfN1 N N N �NC1 �N[1 N � fD (O (O (D tD (O f0 fp (O ID f0 t0 (O ID fp O (� fD (O (D f0 p p o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N C a s v` v C C m ao m m m rn rn o 0 0 0 W W W OJ W OJ OJ W OJ W W W W m W W �-o W I m �W O N �V M 7 NYC � W L AO N N r h d a 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M Vi Vi Vi fR Efi Hi U3 f9 fA Ffl Hi 63 Vi f9 HY f!! 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Q M City of Lake Elmo Building Department Plumbing Permit Fees August 01, 2006 Through August 31, 2006 Date Permit # Permit Fee Surcharze 8/9/2006 5256 $50.00 $0.50 8/9/2006 5257 $50.00 $0.50 8/10/2006 5258 $50.00 $0.50 8/10/2006 5259 $50.00 $0.50 8/10/2006 5260 $50.00 $0.50 8/11/2006 5262 $50.00 $0.50 8/11/2006 5263 $150.00 - $0.50 8/22/2006 5270 $0.00 $0.00 8/22/2006 5271 $0.00 $0.00 8/29/2006 - 5279 $150.00 $0.50 8/29/2006 5282 $50.00 $0.50 8/29/2006 5283 $50.00 $0.50 8/30/2006 5286 $125.00 $0.50 8/31/2006 5289 $50.00 $0.50 8/31/2006 5290 $50.00 $0.50 8/31/2006 5291 $50.00 $0.50 Totals., ..�...�..,,-...,,.,�..,�..,�....�,.$975.00 $7.00 Grand Total of Plumbing Fees Collected: $982.00 City of Lake Elmo Building Department H"CN mitFees August 01, 2006 Through August 31, 2006 Date Permit # Permit Fee Surcharge 8/1/2006 5241 $50.00 $0.50 8/1/2006 5242 $50.00 $0.50 8/8/2006 5254 $50.00 $0.50 8/14/2006 5264 $50.00 $0.50 8/14/2006 5265 $50,00 $0.50 8/25/2006 5277. $50.00 $0.50 8/30/2006 5286 $125.00 $0.50 Totals: $425.00 x,Y1YWAe1Y�� $3.50 Grand Total ofHVAC Fees Collected. $428.50 (The 281h Street Feasibility Report Will Be Handed Out at the Meeting) CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2006-098 A RESOLUTION RECEIVING THE FEASIBILITY REPORT AND ORDERING A PUBLIC HEARING FOR THE 28' STREET CONSTRUCTION PROJECT WHEREAS, a feasibility report has been prepared by TKDA with reference to the 280h Street Construction Project and this report was received by the City Council on September 19, 2006. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost effective, and feasible. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO, MINNESOTA: 1. The Lake Elmo City Council will consider the 28th Street Construction Project in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated cost of the improvement of 2. A Public Hearing has been order on said street improvement on the th day of 2006 at Lake Elmo City Hall, 7:00 p.m. and the clerk shall give mailed and published notice of such hearing improvement as required by law. ADOPTED by the Lake Elmo City Council this 19th day of September, 2006. Dean A. Johnston, Mayor ATTEST: Martin J. Rafferty, City Administrator 'V21 Lai v 01 FEASIBILITY REPORT 28TH STREET NORTH STREET IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA T lqrwm D ENGINEERS • ARCHITECTS • PLANNERS Date: September 19, 2006 Project No. 13593.000 1500 Piper Jatray Plaza 444 Cedar Street Saint Paul, MN 55101-2140 (651) 292-4400 (651) 292-0083 Fax www.tkda.com TKDA ENGINEERS• ARCHITECTS• PLANNERS FEASIBILITY REPORT 28TH STREET NORTH STREET IMPROVEMENTS SAINT PAUL, MINNESOTA CITY OF LAKE ELMO, MINNESOTA TKDA PROJECT NO. 13593.000 SEPTEMBER19,2006 I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Tomas D. Prew, .E. License No. 19621 13593.000 F' L r �, 28TH STREET NORTH STREET IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 13593.000 TABLE OF CONTENTS PAGE NO. I. INTRODUCTION............................................................................................................:1 ILINITIATION .....................................................................................................................1 III. IMPROVEMENT..............................................................................................................1 IV. PERMITS AND APPROVALS.........................................................................................2 V. ESTIMATED PROJECT COSTS.....................................................................................2 VI. PROJECT FINANCING...................................................................................................3 VII. PROJECT ASSESSMENTS............................................................................................3 VIII. RIGHT-OF-WAY..............................................................................................................3 IIX. PROJECT SCHEDULE...................................................................................................4 I X. STATEMENT OF FEASIBILITY........................................................................ (' XI. RECOMMENDATION.....................................................................................................4 APPENDIX PRELIMINARY ASSESSMENT ROLL..........................................................................................1 ESTIMATED CONSTRUCTION COSTS OPTION 1.....................................................................2 ESTIMATED CONSTRUCTION COSTS OPTION 2.....................................................................3 PRELIMINARYPLAN...................................................................................................................4 1; 13593.000 C 28TH STREET NORTH STREET IMPROVEMENTS CITY OF"LAKE ELMO, MINNESOTA I. INTRODUCTION A petition was received by the City of Lake Elmo requesting the paving of 28th Street North. The City Clerk verified the petition and it was presented at the September 5, 2006 City Council Meeting. Council direction, at that meeting, was to prepare a Feasibility Report to pave 28th Street North. II. INITIATION The City Council initiated this Project. A 4/5th's vote of the City Council is necessary to order this Project. EXISTING CONDITIONS The street currently is gravel surfaced, it varies in width from 22 feet at the intersection with Jamley Avenue, down to a single driveway width at the ends. There are six houses and one undeveloped lot which use the street for access. The street has never been improved to City standards. It has recently had a watermain installed. There is no storm sewer, or well defined ditches. III. IMPROVEMENT There is 33 feet of Right -of -Way along this roadway, which is approximately half of the typical Right -of -Way for a standard municipal street. This reduced Right -of -Way eliminates the possibility of a turn -around being constructed. Because a turn -around cannot be built, the minimum street width recommended is 22 feet. This width will allow snow plows and other large vehicles to more easily back-up. The north edge of the pavement would be 3 feet off of the northern Right -of -Way line. The roadway would be constructed to the City standard section of 12 inches of Class 5 aggregate base, 1.5 inches of bituminous non -wear, and 1.5 inches of bituminous wear. Further soil investigation would be necessary to determine if additional soil correction measures are needed. 1 13593.000 I IV V The western portion of the road appears to have very soft soils, and does flood during some springs. It is not proposed to pave this portion of the street because of these factors. No ponding or other storm water treatment is planned, due to the narrow Right -of -Way. City Council has also requested that a cost estimate be prepared for a road section of 6 inches of Class 5 aggregate base, 2 inches of bituminous wear, and 18 feet wide. This estimate is also included in the Appendix. PERMITS AND APPROVALS None. ESTIMATED PROJECT COSTS The prices quoted herein are from Park Construction Company's Unit Prices provided for the Tablyn Park/Lake Elmo Heights Watermain Extension project. A detailed cost estimate is located in the Appendix. Recommended Street Project Cost Item Estimated Construction Cost Indirect Costs Estimated Project Cost Optional Street Project Cost Estimated Cost $ 60,222.78 $ 5,000.00 $ 65,222.78 Item Estimated Cost Estimated Construction Cost $ 35,627.09 Indirect Costs $ 5,000.00 Estimated Project Cost $ 40,627.09 2 13593.000 f L I VI. PROJECT FINANCING This Project will be financed by assessments to benefiting properties, and a General Fund Contribution. Funding from our Grant from 3M for the watermain project would cover about $7,000 of the cost. ' Because this project is not in the City's Capitol Improvement Plan, there is no funds I budgeted for this project in 2006. VII. PROJECT ASSESSMENTS This street has not previously been upgraded to City Standards. The City needs to determine an assessment rate for the project. Recent appraisals by the City have shown that the increase in value for an upgraded road for a neighborhood such as this is about $2,500.00 per buildable lot. The City may also choose to assess the full value of the project to the benefiting properties, since there has been no previous road built here. ASSESSMENT OPTION 1: Base on an assessment of $2,500.00 to each buildable lot which uses this street, the City would collect $17,500.00. The City would contribute the remaining $41,000.00 ASSESSMENT OPTION 2: Entire project cost to be assessed equally to each buildable lot. Allowing for the contribution from 3M, this would yield an assessment rate of $8,300 per buildable lot. VIII. RIGHT-OF-WAY No additional Right -of -Way is required. 3 13593.000 IX. PROJECT SCHEDULE The proposed Project schedule is as follows: 1. Feasibility Report Received by City Council 2. Public Hearing 3. City Council Authorizes preparation of Plans and Specifications 4. City Council Approves Plans, Authorizes Advertisement for Bids 5. Open Bids 6. City Council Awards Bid 7. Contractor Begins Construction 8. Contractor Completes Construction 9. Assessment Hearing X. STATEMENT OF FEASIBILITY September 19, 2006 October 17, 2006 October 17, 2006 November 8, 2006 November 30, 2006 December 5, 2006 Spring, 2007 Spring, 2007 Spring, 2007 The construction of the street improvements considered in this Feasibility Report are feasible from an Engineering standpoint. The economic feasibility is to be determined by the City Council and residents involved. XI. RECOMMENDATIONS • We recommend the City proceed with the option of a 22-foot wide street on a standard city street section. The project should be done in phases, with the existing Contractor placing the gravel base. This will allow any settling to occur over the winter. • Next summer the paving would be completed under a separate bid. • It is recommended that the assessments be set at $2,500 per unit. 4 13593.000 r E APPENDIX PRELIMINARY ASSESSMENT ROLL Name/Address Dave and Linda Hardy 2742 Ivy Avenue Julie and Lance Ray 9043 28th Street Richard Lloyd and Jodi Law 9049 28th Street Glen and Connie Wichelmann 9065 28'h Street Richard and Nancy Lohmann 9079 28th Street Robert Schumacher 9155 28`h Street Robert Schumacher 9155 28`h Street Proposed Assessment $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 TOTAL o$T,1ff.pp ENGINEER'S ESTIMATE 28TH STREET IMPROVEMENTS - OPTION 1 TKDA CITY OF LAKE ELMO, MINNESOTA TKDA PROJECT NO. 13593.000 ENGINEERS •AROHRECIS • PLANNERS ENGINEER'S ESTIMATE ITEM UNIT TOTAL NO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT 28th GREET N. (STREET WORK) 1 _2 COMMON EXCAVATION 794.0 CY $ 21.45 $ 17,031.30 AGGREGATE BASE, CL. 5 1320.0 TN $ 11.39 $ 15,034.80 3 TYPE LV-3 BIT. NON -WEAR COURSE MIXTURE 1 172.0 1 TN 1 $ 52.44 $ 9,019.88 4 Tg-4 BIT. WEAR COURSE MIX 172.0 TN $ 68.25 $ 10,019.00 5 BOUS MATERIAL FOR TACK COAT 87.0 GA $ 2.68 $ 233.16 6 BOUS DRIVEWAY APRON 2") (NEW) 68.0 SY $ 49.21 $ 3,346.28 7 SEAL STREET (40' INTERVALS) 374.0 LF $ 1.44 $ 538.56 8 LAW RRESTORATION 1.0 LG $ 5,000.00 $ 5,000.00 TOTAL $ 60,222.78 Page 1 L ENGINEER'S ESTIMATE 28TH STREET IMPROVEMENTS - OPTION 2 CITY OF LAKE ELMO, MINNESOTA TKOA PROJECT NO. 13693.000 ITEM NO, DESCRIPTION QUANTITY UNIT TKDA ENGINEERS • ARCHRE0IS • PLANNERS ENGINEER'S ESTIMATE UNIT TOTAL PRICE AMOUNT 28th SREET N. (STREET WORK 1 COMMON EXCAVATION 385.0 CY $ 21.45 $ 8,258.25 2 AGGREGATE BASE, CL. 5 600.0 TN $ 11.39 $ 6,834.00 3 TYPE LV-4 BIT, WEAR COURSE MIX 200.0 TN $ 58.25 $ 11,650.00 4 BITUMINOUS DRIVEWAY APRON(2")(NEW) 68.0 SY $ 49.21 $ 3,348.28 5 5AW & SEAL STREET (40' INTERVALS) 374.0 LF $ 1.44 $ 538.56 e LAWN RESTORATION 1.0 Ls— $ 5 0000,00 $ 5,000.00 TOTAL $ 35.627.09 Page 1 VEL TKDA ENGINEERS -ARCHITECTS -PLANNERS ' WIDE FUTURE ROAD ,r- 4" BITUMINOUS CURB l 9155 COW WELL NOT FOUND N f FEASIBILITY STUDY 28TH STREET N. STREET IMPROVMENTS General No Parking Regulations. The following is a summary of the provisions of Minnesota Statutes Section 169.041 which would apply to vehicles and trailers in the City of Lake Elmo: TOWING 1. Towing Order Required. The City may not tow a motor vehicle or trailer from public property unless the City's law enforcement officer has prepared, in addition to the parking citation, a written towing report describing the motor vehicle or trailer and the reasons for towing. The report must be signed by the officer and the tow driver. 2. Four (4) Hour Waiting Period. The City may not tow, or allow or require the towing of a motor vehicle or trailer from public property for a parking or traffic violation until four (4) hours after the issuance of a traffic ticket or a citation, except as hereinafter provided: (a) The vehicle is parked in violation of snow emergency regulations; (b) The vehicle is parked in a rush hour restricted parking area; (c) The vehicle is blocking a driveway, alley or fire hydrant; (d) The vehicle is parked in a bus lane, or at a bus stop, during hours when parking is prohibited. (e) The vehicle is parked within thirty (30) feet of a stop sign and visually blocking the stop sign; (f) The vehicle is parked in a handicap transfer zone or handicapped parking space without a handicapped parking certificate or handicapped license plate; (g) The vehicle is parked in an area that has been posted for temporary restricted parking at least twelve (12) hours in advance; (h) The vehicle is parked within a right of way of a controlled access highway or within the traveled portion of a public street when travel is allowed there; (i) The vehicle is unlawfully parked in a zone that is restricted by posted signs to use by fire, police, public safety or emergency vehicles; (j) A law enforcement official has probable cause to believe that the vehicle is stolen, or that the vehicle constitutes or contains evidence ��wlolim w. r} i. r } ,.4 4 -cfli +'C�xio., ,_`.. ..: ! 1: - 1 , - •C ��� .,� 'lam. 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(k) The driver, operator, or person in physical control of the vehicle is taken into custody and the vehicle is impounded for safekeeping; (t) A law enforcement official has probably cause to believe that the owner, operator, or person in physical control of the vehicle has failed to respond to five or more citations for parking or traffic offenses; (m) The vehicle is unlawfully parked in a zone that is restricted by posted signs to use by taxicabs; (n) The vehicle is unlawfully parked and prevents egress by a lawfully parked vehicle; (o) The vehicle is unlawfully parked, on a school day during prohibited hours, in a school zone on a public street where official signs prohibit parking; (p) The vehicle is a junk, abandoned or unauthorized vehicle, as defined in Minnesota Statutes Section 168B.011, and subject to immediate removal under Minnesota Statutes Chapter 1686; or (q) The vehicle is located so as to constitute an accident or traffic hazard to the traveling public, as determined by the City's law enforcement agency. F:\users\Janice\Jerry\LE\General Parking Reguiations.doc 2 1005.045 Parking of Trailers. No trailer shall be parked in the following "No Trailer Parking" zones unless a temporary parking permit has been issued by the City Administrator as provided in Section 1005.05 (a) Lake DeMontreville Public Access: 1. 53rd Street from DeMontreville Trail to the west of the street. 2. DeMontreville Trail from 50th Street to DeMontreville Circle. 3. Highlands Trail from Hilltop Avenue to DeMontreville Trail; and from DeMontreville Trail to Highland Trail Court. 4. Hytrail from Highlands Trail to 59th Street 5. 50th Street From Hilltop Avenue to the east end of the street (b) Lake Jane Public Access 1. Lake Jane Trail from Irvin Court to Tapestry Drive 2. Jamaca Avenue from Lake Jane Trait to 4266 Street 3. Jane Road from Lake Jane Trail to Jane Court THE LAKE ELMO CITY COUNCIL HEREBY ORDAINS THAT SECTION 1005.03 SUBD. 1 IS REPEALED. ADOPTION DATE: Passed by the Lake Elmo City Council on the _ day of 12006. EFFECTIVE DATE: This Ordinance shall be effective the day following its publication. Dated: 2006 Dean Johnston, Mayor ATTEST: Marty Rafferty, City Administrator PUBLICATION DATE: Published on the _ day of 2006 F:\users\Janice\Jerry\LE\Illegally Parked Vehicles Ordinance.doc 2 Existing No Parking Locations in Tri Lakes Area N No Parking Locations Map Created: August 8, 2006 V 0 r p I V#lt�41 MR. 041 �IX MAN FA Lake Elmo Agenda Section: Planning, Land Use and Zoning No. 9A City Council September 19, 2006 Agenda Item: Comp Plan Amendment &Rezoning —Apostolic Church Site 00`1' Street) Background Information for September 19, 2006: This City Council -initiated proposal to reclassify the approximately 14 acre site from PF to RAD and rezone the site from PF to RR has been recommended for approval by both staff and the Planning Commission. The matter was again on the Council's agenda September 5 and tabled to September 19 to be considered by a full 5 member Council (only 4 members were present on September 5). Action items: C_q3 Person responsible: Motion to adopt Resolution #2006 — Approving a Comprehensive C' y ner Plan Amendment, subject to Metropolitan Council concurrence. If the Resolution is Adopted Motion to adopt Ordinance #97 — amending the Lake Elmo Zoning Map for conformance with Resolution #2006 - . Said ordinance not to be published until receipt of Metropolitan Council concurrence with the Plan amendment Resolution. Attachments: Time Allocated: 1. July 15, 2006 Agenda Materials Mn9 W-N l k, 75- ....... ... I-r;l o z, 4j _w7 7 �l tip 7.w le I a N Comprehensive Plan Amendment — Apostolic Bible Church Site: PF to RAD City of Lake Elmo Washington County, Minnesota Resolution No. 2006-093 . A RESOLUTION GRANTING A COMPREHENSIVE PLAN AMENDMENT GUIDING LAND USE FROM PF TO RAD TO THE CITY OF LAKE ELMO WHEREAS, the City of Lake Elmo has made application for a Comprehensive Plan Amendment, amending the land use guiding from PF to RAD for the following parcel of land; to wit: Legal Description That part of the Southeast Quarter of the Southeast Quarter of Section 28, Township 29, Range 21, Washington County, Minnesota, described as follows: Commencing at the southwest corner of the Southeast Quarter of said Section 28; thence on an assumed bearing of North 88 degrees 53 minutes 28 seconds East, along the south line of said Southeast Quarter, 1770.00 feet to the point of beginning; thence North 01 degrees 06 minutes 32 seconds West 245.00 feet; thence northeasterly, along a tangential curve, concave to the southeast, having a radius of 241.75 feet and a central angle of 40 degrees 00 minutes 00 seconds, 168.77 feet; thence North 38 degrees 53 minutes 28 seconds East, tangent to the last curve, 125.60 feet; thence northerly along a tangential curve, concave to the Northwest, having a radius of 254.72 feet and a central angle of 39 degrees 40 minutes 47 seconds, 176.41 feet; thence North 00 degrees 47 minutes 19 seconds West, tangent to the last curve, 74.17 feet; thence northeasterly along a tangential curve, concave to the southeast, having a radius of 60.00 feet and a central angle of 39 degrees 11 minutes 42 seconds, 41.04 feet to a point of reverse curve; thence northeasterly, northerly and westerly along said reverse curve, concave to the southwest, having a radius of 60.00 feet and a central angle of 162 degrees 33 minutes 43 seconds, 170.24 feet; thence North 00 degrees 47 minutes 19 seconds West, not tangent to last curve, 257.85 feet; thence South 88 degrees 47 minutes 13 seconds West, parallel with the north line of said Southeast Quarter of the Southeast Quarter 591.91 feet to the west line of said Southeast Quarter of the Southeast Quarter; thence southerly along the west line of said Southeast Quarter of the Southeast Quarter 1116.18 feet to the southwest corner of said Southeast .Quarter of the Southeast Quarter; thence easterly along the South line of said Southeast Quarter of the Southeast. Quarter 464.71 feet to the point of beginning. Excepting the south 33.00 feet of said Southeast Quarter of the Southeast Quarter. Note: The above -described Parcel contains 14.352 Acres, more or less. WHEREAS, the Lake Elmo Planning Commission considered this Comprehensive Plan Amendment request at its July 10, 2006 meeting, and recommended that the Comprehensive Plan Amendment be granted. WHEREAS, the Comprehensive Plan Amendment request was presented to the City Council at its July 18, 2006 City Council Meeting where the following Findings were made: 1. The subject site is an `island' of PF surrounded by RAD land use guiding which is essentially `spot -guiding' with no factual basis to support the existing PF classification, and RAD land use guiding continues to surround the site on three sides. 2. The record of the 1989 City action to reclassify the site from RAD to PF fails to provide Findings to support that reclassification beyond the interests of the property owner leading to the conclusion that an error may have resulted by the action. 3. There has been no evidence that the property owner intends to execute development of the site as a church during the past 7+ years. Conditions appear to have changed from those existing at the time of the 1989 Comprehensive Plan Amendment classifying the site as PF. The property owner has been officially notified of this pending amendment, and has not responded. NOW, THEREFORE, BE IT RESOLVED that the land use designation on the Lake Elmo Comprehensive Plan for the foregoing described property is hereby amended from PF to RAD subject to review and concurrence by the Metropolitan Council. ADOPTED by the Lake Elmo City Council this 19th day of September, 2006 Dean A. Johnston, Mayor ATTEST: Martin Rafferty, City Administrator ORDINANCE 97-178 CITE OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA AN ORDINANCE AMENDING THE 1979 MUNICIPAL CODE OF LAKE ELMO The City Council of the City of Lake Elmo ordains: Section 1. Amendment Section 301 070C of the 1979 Municipal Code of Lake Elmo adoroted October 16, 1979. It is hereby amended to the change the zoning district map by rezoning the following described parcel from Public Facility to Rural Residential, to wit: That part of the Southeast Quarter of the Southeast Quarter of Section 28, Township 29, Range 21, Washington County, Minnesota, described as follows: Commencing at the southwest corner of the Southeast Quarter of said Section 28; thence on an assumed bearing of North 88 degrees 53 minutes 28 seconds East, along the south line of said Southeast Quarter, 1770.00 feet to the point of beginning; thence North 01 degrees 06 minutes 32 seconds West 245.00 feet; thence northeasterly, along a tangential curve, concave to the southeast, having a radius of 241.75 feet and a central angle of 40 degrees 00 minutes 00 seconds, 169.77 feet; thence North 38 degrees 53 minutes 28 seconds East, tangent to the last curve, 125.60 feet; thence northerly along a tangential curve, concave to the Northwest, having a radius of 254.72 feet and a central angle of 39 degrees 40 minutes 47 seconds, 176.41 feet; thence North 00 degrees 47 minutes 19 seconds West; tangent to the last curve, 74.17 feet; thence northeasterly along a tangential curve, concave to the southeast, having a radius of 60.00 feet and a central angle of 39 degrees 11 minutes 42 seconds, 41.04 feet to a point of reverse curve; thence northeasterly, northerly and westerly along said reverse curve, concave to the southwest, having a radius of 60.00 feet and a central angle of 162 degrees 33 minutes 43 seconds, 170.24 feet; thence North 00 degrees 47 minutes 19 seconds West, not tangent to last curve, 257.85 feet; thence South 88 degrees 47 minutes 13 seconds West, parallel with the north line of said Southeast Quarter of the Southeast Quarter 591.91 feet to the west line of said Southeast Quarter of the Southeast Quarter; thence southerly along the west line of said Southeast Quarter of the Southeast Quarter 1116.18 feet to the southwest corner of said Southeast Quarter of the Southeast Quarter; thence easterly along the South line of said Southeast Quarter of the Southeast Quarter 464.71 feet to the point of beginning. Excepting the south 33.00 feet of said Southeast Quarter of the Southeast Quarter.. Note: The above -described Parcel contains 14.352 Acres, more or less. Section 2. Effective Date. This ordinance shall become effective upon its passage and publication. Adopted by the City Council of the City of Lake Elmo this 19th day of September, 2006 Dean A. Johnston, Mayor Martin Rafferty, City Administrator PUBLIC HEARING: Comprehensive Flan Amendment P RAFT end Rezoning for time Aperstdiic Church Site The Planner said the City Council initiated this petition to reclassify and rezone this 13 acre portion of a parcel on the north side of I Oa' Street from PF to RAD (Comp Plan) ; and PF to RR (zoning). He reported that no church construction has taken place over 17 years, nor has there been any indication from the owner that. church construction is contemplated in the near future.. THE Cl-IAA,Ii IAN OPENED THE PUBLIC HEARING AT 8:18 P.M. THE CHAIRMAN CLOSED THE PUBLIC HEARING AT 8:19 P.Idf. M/S/P, Ptacek/Deziel To recommend amending the Comprehensive Plan to reclassify the site owned by Apostolic Church from PF to RAD. Vote: 6:0. M/S/P, Ptacek/Van. Zandt To recommend the Apostolic Bible Church site to be rezoned. from PF to RR on the condition that the Comprehensive Plan amendment to reclassify the site to RAD is approved. Vote: 6:0 DRAFT DRAFT STAFFREPORT Date: July 7, 2006 for the Meeting of July 10, 2006 Applicant: City of Lake Elmo by It's City Council .Location: 8890 10a' Street North Requested Action: Comprehensive Plan Amendment and Rezoning Land Use Plan Guiding: PF Existing .Zoning: PF Site History and Existing Conditions: City records regarding this 38 acre (overall) site date back to 1988. The site owner (Apostolic Bible Church) applied to the City to rezone the entire 38 acres from RR (Rural Residential) to PF (Public/Semi-Public Facilities) with the specific intent to build a church. There were also indications that the applicant may, include a seminary facility on the site. No application or discussion of a corresponding Comprehensive Plan amendment appears in the 1989/1989 records of this proceeding, except reference to a clause in the City Zoning Ordinance (that remains to this day as 301.060 E.8) stating that a rezoning action automatically amends the Comprehensive Plan to conform with the zoning. While that may have been the understanding of the City at that time (Comp Plan responds to zoning), Minnesota court decisions (and Statute amendments) that may have taken place subsequent to 1998/1989 clearly prescribe that zoning must respond to the Comp Plan. Hence (at least today) there can be no rezoning that is inconsistent with the Land Use Plan. Today, the Plan must be amended first. Following initial review, Public Hearing and discussion at the Planning Commission level the applicant amended the rezoning application to reduce the area of the requested action to the westerly 13 + acres (net of road right-of-way) of the 38+ acre site. Although the Planning Commission recommended denial of the application, the City Council did eventually approve it and a related land division, That land division is not, however, of record with Washington County, In 1991 the property owner (Apostolic Church) was asked by the City if they intended to proceed with the church project to which they responded in the affirmative, but that construction would not start until at least 1994. This inquiry by the City was initiated responsive to a suggestion that the land be rezoned back to RR since no church construction had taken place. In 1998 the church advised the City that it planned to move forward with church construction during 1998. This may have been responsive to concurrent work by the City to amend the PF zoning district standards in a manner that was viewed by this. church (and others) as constraining. Those PF amendments were eventually adopted by the City. There has been no contact of the City by the church regarding building plans since at least 2000. 'Discussion and Analysis: The City Council has recently directed Staff to process a City Council -initiated Comprehensive Plan amendment for the subject 13+ acres to reclassify the Plan land use from PF to RAD — consistent with the surrounding. lands. The Council also initiated a complimentary rezoning process for the site to reclassify zoning. from PF to RR — again consistent with surrounding properties. The property owner (and property owners within 350 feet of the site) have been notified of the proposed actions. Comprehensive Plan amendments are generally based on one or both of the following: 1. A change of conditions regarding the subject site, or the surrounding area. 2. An error in the existing Plan classification. Staff review of the substantial records regarding the 1988/1989 proceedings that lead to the rezoning of this site from RR to PF reveal (as noted above) that there was no discussion of the Comprehensive Plan amendment except the reference to the "zoning equals Plan" clause of the Zoning Ordinance. No findings regarding either change of conditions or error supported that Plan amendment — rather, a basic determination of whether it was the "right" or "wrong" action by the City based on a substantially different understanding of the importance of comprehensive plans that cities are required by Statute to adopt in 2006, Staff concedes the advantages of 20120 hindsight as we, address the land use guiding and zoning of this site today — 17 years after the action. There were no specific findings (reflected in Minutes) in support of the 1989 action to assist in determining the reasons for the actions — beyond the applicant's ownership of the site — no error claimed, nor any change of conditions claimed (other than site ownership). Today, that alone could easily be construed as an error in the 1989 action, and the basis to return the site to RAD land use classification and RR zoning that the site held prior to the 1989 action to rezone (and automatically reclassify in the Comp Plan). As the City has witnessed during the recent consideration of the Lakewood Church Comp Plan Amendment and rezoning applications, PF land use guiding and zoning tends to be a special case that is not easily addressed by planning theory or practice. Predeterming the need for and geographic placement of the PF-type uses as Comprehensive Plans are prepared is seldom accomplished, except in the case of large PUD projects (often hundreds of acres). In those cases the project alone may suggest PF needs (such as schools) and even church sites by mere project scale. Beyond that, PF land use decisions (other than accommodating existing PF uses) becomes an ad hoc practice based as much on judgment by planners and policy makers as on factual circumstances. Findings and Recommendations: Staff suggests the following Findings be considered regarding the City Council initiated application for amendment of the Comprehensive Plan to reclassify this site from PF to RAD: 1. The subject site is a 13 acre "island" of PF surrounded by RAD land use guiding — essentially "spot guiding" with no factual basis to support the existing PF classification, and RAD land use guiding continues to surround the site on 3 sides. 2. T7is record of the 1989 City action to reclassify the site from RAD to PF fails to provide Findings to support that reclassification beyond the interests of the property owner leading to the conclusion that an error may have resulted by the action. 3. There has been no evidence thatthe property owner intends to execute development of the site as a church during the past 7+ years: Conditions appear to have changed from those existing at the time of the 1989 Comprehensive Plan amendment classifying the site as PF. The property owner has been officially notified of this pending amendment, and has not responded. Based on the foregoing, staff recommends the Comprehensive Plan be amended for this site to reclassify the site in the Land Use Plan from PF to RAD, subject to the Metropolitan Council concurrence mandated by State Statute. Staff further recommends that the subject site be rezoned form PF to RR on the condition that the recommended Comprehensive Plan amendment is adopted by the City Council and concurred in by the Metropolitan Council. ?'Tanning Commission Actions Requested. Motion to recommend the Comprehensive Plan be amended for the site known as the Apostolic Bible Church site to reclassify the site in the Land Use Plan from PF to RAD, subject. to the Metropolitan Council concurrence mandated by State Statute. Motion to recommend that the subject site be rezoned form PF to RR on the condition that the recommended Comprehensive Plan amendment is adopted by the City Council and concurred in by the Metropolitan Council. Charles E. Dillerud, City Planner Attachments: 1. Location Map UM, 1t91M15' RX" T]2N "No TIW VJN "ON MN na n ]29N y19N MN MR 1]N mw MW RIM =W Vlclnity Map BOO Scale In Fast .w"m tim�mw�""c "mce�m° o°sm m.mwemv �v�•mm m�.wn�wsn r.asr.em.,aww�rw� Lake Elmo Agenda Section: Planning, Land Use and Zoning No. 9B City Council September 19, 2006 Agenda Item: Meeting with Oak Park Heights City Council — Buberl/Nass/Bidon Annexation Background Information for September 19, 2006: The captioned property owners have (again) submitted a September 5, 2006 request to Oak Park Heights to have lands in Lake Elmo between the Kern Center and Manning - parallel to Highway 36 - detached form Lake Elmo and annexed to Lake Elmo. By his September 14 letter the Oak Park Heights City Council has requested a joint meeting with the Lake Elmo City Council at the Oak Park Heights City Hall at 6:00 PM on Tuesday, September 26, 2006 to discuss the property owner's annexation request. September 26 is an "off Tuesday for the City Council. The property owners have not notified Lake Elmo of their annexation request to date. New State Law (effective August 1, 2006) now requires approval by both cities in a concurrent detachment/annexation action as this would be. Formerly only the City annexing the property needed to approve the action. Action items: Person Y s onsibie: "�l Direction to staff as to how to advise Oak Park Heights regarding ity er whether the Lake Elmo City Council will be available to meet with the Oak Park Heights City Council on this matter September 26. Attachments: Time AIlocated: 2� ,� �Rlp� MR uv� R VIA; 4-1 4. A'A - M4, ti PL2A rr u -1 . .. . . . . . . . . . . . . . . . . . . . . . . . „arm City ®f OMc Park Heights 14168 Oak Park Blvd. N • Box 2007. Oak Park, Heights, MN 55082 F Phone (631) 439-4439 a Fax (651) 439.0574 September 14, 2006 Mr. Marty Rafferty City Administrator City of Lake Elmo 3800 Laverne Ave. North Lake Elmo, MN 55042 RE: Annexation Request Dear Marty, The City of.Dak Park Heights has received a request for annexation from three, persons owning land in the City of Lake Elmo. Please see the attached information. Oak Park Heights is obliged to respond to the request in some form. Accordingly, the Oak Park Heights City Council wishes to hold a work session with the Lake Elmo City Council to discuss this request prior to taking any material action or response. We suggest that such work session be held at 6 pm, on Tuesday, September 26ih, 2006 at the Oak Park Heights City Hall, rear conference room. Please let me know if such date and time is satisfactory or if there are other comments or questions. I loolc for Cc: September S, 2006 Dear: City of Oak Park Heights Mayor, Council and Staff, We the following land owners (Robert Buberl, Thomas Bidon, and Bernard Nass) wish to have our properties annexed into the City of Oak Park Heights. We have requested to the City of Lake Elmo to have our properties rezoned for the benefit of the people to development the property for the highest and best use. The City of Lake Elmo has denied our requests for rezoning and to provide the public with the highest and best use for the property. We request the City of Oak Park Heights to take action to have our properties annexed into your city. We the land owners will pay all the cities costs associated for the annexation process. We look forward to working with the city on the annexation process. Thank you, Landowners cc: City of Lake Elmo Mayor, Council and Staff oak park 11e196ts mn - (ioogte maps rage i of i oak Park Weights, MN 66082 a awe ........... ....,,`{,J http://www.google.corn/maps?f—q&hl=en&q=oak+park+heights+mn&ie TjTFS&z=15&11=... 9/6/2006 y:\ {1 Y ! F tl� Off" 5'. l U 1' i i 5 i t Q7, , � r +yf E f \ 1^t: 171,, . t t -' tl s G L i y. ...5_+: my 3 H 1 v: ape ( � xa �E i a5 N I�r2 f Lake Elmo Agenda Section: Planning, Land Use and Zoning No. 9C City Council September 19, 2006 A ends Item: Metro Transit Park & Ride Proposal Background Information for September 19. 2006: Metro Transit/Metro Council staff presented a concept plan for a 500 car Park & Ride facility to the City Council Workshop on September 12. The facility is proposed by Metro Transit to be located at the Northwest Quadrant of I-94 and Keats Avenue in Lake Elmo. The City Council directed the subject be added to the September 19 Council Regular Meeting Agenda. Planning staff advises the City Council that the site proposed for the Park & Ride is land use classified "Limited Business" (Future Sewer) by the recently adopted 2030 Comprehensive Plan. The site is also currently zoned "Limited Business". A Park & Ride facility such as that proposed by Metro Transit would require a "Public Facilities" land use classification (and a Comprehensive Plan Amendment to attain that classification) and a rezoning from LB to PF as well. In addition, Conditional Use Permit and Site Plan approvals would be required (if the site is reguided and rezoned to PF). No planning & zoning applications have been made nor required Hearings conducted regarding this manner to date. The Comprehensive Plan Amendment and rezoning would both be super majority (4 vote) decisions at such time as the proper & legal requests are made and processed by the City as prescribed by State Statute and City Ordinance. Person responsible: Action items: None recommended pending formal applications. City Planner Attachments: Time Allocated: z L F- I LT . . . . . . . . . . . . Sol ii^S�-�f� I .11 ',1nt. �l�-1�'2 _) [�}1 } f ��'/,, .M1r ..j2 YY4 ,� r 1 -.f+'mil '�'�^' 1 IjITr :� �+C -�.• r- t �?`ir } �•`�,,�`•. .•��''1 n + S``�, 'Wr Ojvg v nK "t I- U'u, CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO.2006-099 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS TABLYN PARK/LAKE ELMO PLUMBING CONNECTION WHEREAS, the City Engineer has prepared plans and specifications for the Tablyn Park/Lake Elmo Heights Plumbing Contract (Contract A) and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAKE ELMO, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. Th City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be opened and considered by the Council at the , 2006 Council meeting, in the Council chambers of the City Hall, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the clerk for 5% of the amount of such bid. ADOPTED BY THE COUNCIL this 19th day of September, 2006. Dean A. Johnston, Mayor ATTEST: Martin J. Rafferty, City Administrator Ne At AL CIO- 1"'A II* 14; lie o- A. PY: �S- -21 V--� wA T� CITY OF LAI E ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO.2006-100 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS TABLYN PARK/LAKE ELMO PLUMBING CONNECTION WHEREAS, the City Engineer has prepared plans and specifications for the Tablyn Park/Lake Elmo Heights Plumbing Contract (Contract B) and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAKE ELMO, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made apart hereof, are hereby approved. 2. Th City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be opened and considered by the Council at the , 2006 Council meeting, in the Council chambers of the City Hall, and that no bids will be considered unless sealed and filed with the cleric and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the clerk for 5% of the amount of such bid. ADOPTED BY THE COUNCIL this 19th day of September, 2006. Dean A. Johnston, Mayor ATTEST: Martin J. Rafferty, City Administrator r .\ DRAFT CITY OF LAKE ELMO CITY COUNCIL MEETING SEPTEMBER 5, 2006 L AGENDA 2. MINUTES: August 15, 2006 3. PUBLIC INQUIRIES/PUBLIC INFORMATIONAL: A. PUBLIC INQUIRIES: B. PUBLIC INFORMATIONAL: (1) CIC Presentation on Senior Housing (2) Resolution No. 2006-094: Lake Elmo Bank 95th Anniversary 4. CONSENT AGENDA: /' A. Resolution No. 2006-087: Approve Claims B. Escrow Reduction #3: Discover Crossing C. Escrow Reduction: Farms of Lake Elmo D. Escrow Reduction 2: Sanctuary E. Pay Estimate for 2006 Crack Seal: L & M Services F. Pay Estimate for 2006 Seal Coat: Allied Blacktop Ctapany G. Pay Estimate for Water Tower: CB& I Construe'tors H. Pay Estimate for Park: Tablyn Parklke Elmo Heights I. Resolution No. 2006-090: Orderingssess Hear%tg for Water System Intl 5. A. Resolution No. 2006-088: BudgegsefiSion: Adoption of Proposed Tax Levy anc 6. 7. A. Parks Dept verbal) (1) Carriage %,ation Basketball Court (2) Announce'uLao; 4 orks Open House (3) , B. Fire Dept.: Update on Dept. Activities (verbal) (1) Recognize Explorers (2) Recognize Two Engineer Certified Firefighters (3) Fire Station No. 2 Upgrades 8. CITY ENGINEER'S REPORT: A. Water Tower Paint Color (verbal) B. 28th Street Petition for Street Improvement (verbal) C. Northern Water Main Extension Easement Update- moved to Closed Session D. Tablyn Park/Lake Elmo Heights Water System Update (verbal) 9. PLANNING, LAND USE & ZONING: A. Resolution No. 2006-092: Zoning Variance -Richard and Eileen Bergman LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 5, 2006 1 DRAFT B. Apostolic Church Site: (Tabled) Resolution No. 2006-093: Comp Plan Amendment; Ordinance No. 97-178: Rezoning C. Status of Village Plan (verbal) D. Metropolitan Airport Commission — Lake Elmo Airport 2025 Plan E. Xcel Fly Ash Landfill Siting: Update F. METC Update 10. CITY ATTORNEY'S REPORT: A. ZiertmanlSessing Update — Moved to Closed Session 11. CITY ADMINISTRATOR'S REPORT: 12: CITY COUNCIL REPORTS: REMINDERS: September 12, 2006: Primary Election — Polls Open 7 AM September 13, 2006: City Council Workshop — 6 PM 8;3t1 PM September 14, 2006: Community Open House on Grodwater ContAlunation — OakLand Junior High School 's' September 16, 2006: Open House at New Public Warlcs „„- 9 AM —Noon LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 5, 2006