Loading...
HomeMy WebLinkAbout01-02-07 CCMMayor' Dean Johnston Labe Elmo City Coun Council members: Steve DeLapp Tuesday, Liz Johnson Nicole Park Anne Smith January 2, 2007 3800 Laverne Avenue No. Lake Elmo, MN 55042 777-5510 777-9615 (fax) Please read: Since the City Council does not have time to discuss every point presented, it may appear that decisions are preconceived. However, staff provides background information to the City Council on each agenda item in advance; and decisions are based on this information and experience. In addition, some items may have been discussed at previous council meetings. If you are aware of information that has not been discussed, please fill out a "Request to Appear Before the City Council form; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items may be continued to a future meeting if additional time is needed before a decision can be made. Agenda City Council Meeting Convenes 7:00 PM Pledge of Allegiance 1. Agenda 2. MINUTES: December 19, 2006 3. OATH OF OFFICE FOR NEWLY ELECTED MEMBERS OF COUNCIL 4. Adjourn NEW COUNCIL RECONVENES COUNCIL MEETING: 1. Agenda Public Inquiries/Informational is an opportunity for citizens to 2. PUBLIC INFORMATIONAL: bring the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and A. Recognition of Outgoing Council address for the record, and a brief summary of the specific item Member being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that B. Lake Elmo Jaycees Proclamation individuals limit their comments to three (3) minutes. Written C. Announce 2007 Board of Appeal and documents may be distributed to the Council prior to the meeting or as bench copies, to allow a more timely presentation. Equalization Meeting; Reminder of Local Board Training 3. PUBLIC INQUIRIES: 4. ORGANIZATIONAL MEETING: A. Election of Acting Mayor B. Designation of Legal Newspaper C. Designation of Official Depositories for 2007 D. Appointment of City Engineer E. Appointment of City Attorney (Civil and Criminal) Lake Elmo City Council Agenda January 2, 2007 Page 2 F. Appointment of Financial Advisor G. Appointment of Auditing Firm H. Cable Operator: Steven Press I. IT:Atomic Colo J. Trail Grooming Contract 5. CONSENT AGENDA: Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one A. Resolution No. 2007-OO1:Authorizing motion under a Consent Calendar format. There will be no Signature for Payments of Funds From the Lake separate discussion of these items unless a Council member so Elmo Bank requests, in which event, the item will be removed from the B. Resolution No. 2007-002:Approving general order of business and considered separately in its normal sequence on the agenda claims 6. PROJECT DIRECTOR: A. Old Village Master Plan - verbal B. Old Village Area Finance Consultant S.Hoyt/T. Bouthilet 7. MAINTENANCE/PARK/FIRE/BUILDING: 8. CITY ENGINEER'S REPORT: Tom Prew 9. PLANNING, LAND USE & ZONING: K. Matzek A Request Deadline Extension of Final Plat for Hidden Meadows, LLC B. Land Use Planning Team Joint Workshop with Planning Commission and S. Hoyt Council 10. CITY ATTORNEY'S REPORT: A. 11. CITY ADMINISTRATOR'S REPORT: T. Bouthilet A. Commission Status B. Consulting City Planner 12. CITY COUNCIL REPORTS: A. Mayor Johnston B. Council Member DeLapp C. Council Member Johnson D. Council Member Park E. Council Member Smith January 9'h City Council Workshop, 6 p.m. Parks Open House — Thursday, February 15th APPROVED JANUAR4_j,2007 CITY OF LAKE ELMO CITY COUNCIL MEETING JANUARY 2, 2007 L AGENDA 2. MINUTES: December 19, 2006 3. Oath of Office for Newly Elected Members of Council 4. Adjourn New Council Reconvenes Council Meeting L AGENDA 2. PUBLIC INFORMATIONAL: A. Recognition of Outgoing Council Member B. Lake Elmo Jaycees Proclamation C. Announce 2007 Board of Appeal and Equalization Meeting; Reminder of Local Board Training 3. PUBLIC INQUIRIES: 4. ORGANIZATIONAL MEETING: A. Election of Acting Mayor B. Designation of Legal Newspaper C. Designation of Official Depositories for 2007 D. Appointment of City Engineer E. Appointment of City Attorney (Civil and Criminal) F. Appointment of Financial Advisor G. Appointment of Auditing Finn H. Cable Operator: Steven Press I. IT: Atomic Colo J. Trail Grooming Contract 5. CONSENT AGENDA: A. Resolution No. 2007-001: Authorizing Signature for Payments of Funds from the Lake Elmo Bank B. Resolution No. 2007-002: Approving Claims 6. PROJECT DIRECTOR: A. Old Village Master Plan — verbal B. Old Village Area Finance Consultant 7. MAINTENANCE/PARIC/FIRE/BUILDING: 8. CITY ENGINEER'S REPORT: 9. PLANNING, LAND USE & ZONING: A. Request Deadline Extension of Final Plat for Hidden Meadows, LLC B. Land Use Planning Team Joint Workshop with Planning Commission and Council 10. CITY ATTORNEY'S REPORT: 11. CITY ADMINISTRATOR'S REPORT: A. Commission Status B. Consulting City Planner 12. CITY COUNCIL REPORTS: Mayor Johnston Council Member DeLapp Council Member Johnson Council Member Park Council Member Smith LAKE ELMO CITY COUNCIL MINUTES JANUARY 2, 2007 APPROVED JANUARV' ..,, 2007 Mayor Johnston called the meeting to order at 7:00 p.m. in the Council Chambers. COUNCIL MEMBERS PRESENT: DeLapp, Johnson, Smith. ABSENT: Conlin STAFF PRESENT: Project Director Hoyt, Assistant City Planner Matzek, Finance Director/Interim City Administrator Bouthilet, City Attorney Filla, City Engineer Prew, City Cleric Lumby, and Recording Secretary Luczak. Pledge of Allegiance: L AGENDA: M/S/P DeLapp/Johnson — to approve the January 2, 2007, City Council Agenda. (Motion Passed 4-0; Conlin -absent) 2. MINUTES: M/S/P Johnson/Smith — to approve the December 19, 2006, City Council Minutes as amended. (Motion Passed 4-0; Conlin -absent) 3, OATH OF OFFICE FOR NEWLY ELECTED MEMBERS OF COUNCIL: The City Clerk administered the Oath of Office to the newly elected members of Council, Council Member DeLapp, Council Member Nicole Park, and Mayor Dean Johnston. Adjourned at 7:10 p.m. New Council Convenes Council Meeting Mayor Johnston called the meeting to order at 7:11 p.m. in the Council Chambers, COUNCIL MEMBERS PRESENT: DeLapp, Johnson, Park, Smith. STAFF PRESENT: Project Director Hoyt, Assistant City Planner Matzek, Finance Director/Interim City Administrator Bouthilet, City Attorney Filla, City Engineer Prew, City Clerk Lumby, and Recording Secretary Luczak. Pledge of Allegiance: L AGENDA: M/S/P Johnson/DeLapp — to approve the January 2, 2007, City Council Agenda. (Motion passed 5-0) 2. PUBLIC INFORMATIONAL: A. Recognition of Outgoing Council Member Mayor Dean Johnston recognized Rita Conlin for the years of service to the City. LAKE ELMO CITY COUNCIL MINUTES JANUARY 2, 2007 APPROVED JANUARY .0, 2007 B. Lake Elmo Jaycees Proclamation Mayor Johnston proclaimed the week of January 14-20, 2007, as Lake Elmo Jaycee Week and urged all citizens of our Community to give full regard to the past and continuing service of the Jaycees. Jaycee's President Jill Anderson thanked the City for supporting the Lake Elmo Jaycee's. Council thanked the Jaycee's for all of their continuing support and work in the City. C. Announce 2007 Board of Appeal and Equalization Meeting; Reminder of Local Board Training The Lake Elmo Board of Review will meet at City Hall on Wednesday, May 2, 2006, between the hours of 4:00 and 6:00 p.m., for the purpose of reviewing and correcting the assessment of said Real Estate for the year 2007. 3. PUBLIC INQUIRIES: Resident David Slinger, 4620 Lake Elmo Avenue, spoke about the City maintaining and improving the rural character of living in Lake Elmo. He also proposed establishing a Farmer's Market so that residents may have an opportunity to sell their produce and maintain the City's rural aspect. He provided a guideline handout to the Council for a possible Farmers' Market in Lake Elmo. Mr. Slinger feels it is important for all citizens of Lake Elmo to be able to sell any produce or grown items no matter what size lot they have and not just for agricultural or rural residential lots. Council directed his suggestions regarding the Farmer's Market to the Project Director, and to have it included when discussing the Village plans. 4. ORGANIZATIONAL MEETING: A. Election of Acting May The Council must select an Acting Mayor to act on the City's behalf if Mayor Johnston is unable to attend a meeting, sign an agreement or attend functions on behalf of the City. Any member of the Council is eligible for this position. M/S Johnston/Park — to nominate Liz Johnson as Acting Mayor. M/No Second DeLapp — to nominate Anne Smith. M/S/P Johnson/Johnston — to close nominations. (Motion Passed 5-0) M/S/P Johnston/Park — to nominate Liz Johnson as Acting Mayor for 2007. (Motion passed 5-0) B. Designation of Legal Newspaper Council discussed the various guidelines the City must follow to designate its Legal Newspaper for 2007. Last year the City was required to designate the Leader as its paper, but they no longer have an office in the City. They questioned if alternate newspapers as LAKE ELMO CITY COUNCIL MINUTES JANUARY 2, 2007 APPROVED JANUARV .d, 2007 backup were allowed to cover the publication schedule conflicts since the Leader only publishes weekly. The City Attorney stated that for a newspaper to be selected, it must first qualify per State Statutes, and secondly, have a known distribution. That priority is the law, not cost, so the paper does have a monopoly. Alternate newspapers are allowed. M/S Smith/DeLapp (No Vote) — to designate the Lake Elmo Leader as the City's legal newspaper for 2007, and have The Stillwater Gazette and the Oakdale -Lake Elmo Review as backup alternate newspapers. M/S/P Johnston/Johnson — to amend the original motion, deleting the two backup alternate newspapers until additional and sufficient documentation is provided. (Motion passed 4-1: DeLapp) M/S/P Smith/DeLapp — to designate the Lake Elmo Leader as the City's legal newspaper for 2007. (Motion Passed 5-0) C. Designation of Official Depositories for 2007 The Finance Director recommended the designation of the following as official depositories for the City: Lake Elmo Bank, Wachovia Securities, Smith Barney Citigroup, and Northland Securities. M/S/P Johnson/Smith — to designate Lake Elmo Bank, Wachovia Securities, Smith Barney Citigroup, and Northland Securities as Official Depositories for 2007. (Motion Passed 5-0) D. Appointment of City Engineer M/S/P Johnson/DeLapp — to appoint TKDA as the City's Engineering Firm for 2007. (Motion Passed 5-0) E. Appointment of City Attorney (Civil and Criminal) M/S/P Johnson/DeLapp — to appoint Peterson, Fram & Bergman as the City Attorney's for both civil and criminal matters for 2007. (Motion Passed 5-0) F. Appointment of Financial Advisor M/S/P Johnson/DeLapp — to appoint the Northland Public Finance Group, as the City's Financial Advisors for 2007. (Motion Passed 5-0) G. Appointment of Auditing Firm M/S/P Johnson/DeLapp — to appoint Abdo, Eick & Meyers, LLP, as the City's Auditing Firm for 2007. (Motion Passed 5-0) LAKE ELMO CITY COUNCIL MINUTES JANUARY 2, 2007 4 APPROVED JANUAR4 .d, 2007 H. Cable Operator: Steven Press The Finance Director recommended reappointment of Steven Press as the City's part- time cable operator. Ramsey County Cable Commission currently reimburses the City for all hours worked for taping the City Council and Planning Commission meetings. M/S/P Johnson/DeLapp — to approve the reappointment of Steven Press as the City's part-time Cable Operator at $14.32/hour for taping and broadcasting the City's Council and Planning Commission meetings with a 4-hour minimum, and allow a 3-hour minimum for additional meetings. (Motion Passed 5-0) I. IT: Atomic Colo Council voiced their concerns regarding the City's website and asked about the delay. Interim City Administrator updated the Council regarding the delay stating the license and URL release had been registered under a previous City Administrator's name. The City continues to wait until the previous license expires and the new website can be activated. M/S/P Johnson/DeLapp — to approve the reappointment of the computer service contract between the City and Atomic Colo. (Motion Passed 5-0) J. Trail Grooming Contract M/S/P Johnson/DeLapp — to approve the Contract for Ski Trail Grooming Services, Amendment No. 1, with Washington County for 2007. (Motion Passed 5-0) 5. CONSENT AGENDA: A. Resolution No 2007-001 • Authorizing Signature for Payment of Funds from Lake Elmo Bank M/S/P Smith/Johnson — to adopt Resolution No. 2007-001, adding Elizabeth Johnson, Acting Mayor for 2007, authorizing Signature for Payment of Funds from Lake Elmo Bank. (Motion Passed 5-0) B. Resolution No 2007-002: Approving Claims M/S/P Smith/Johnson — to approve Resolution No. 2007-002, approving Claim Numbers 367, 368, DD1020 through DD1032, 30245 through 30260, were used for Staff Payroll dated December 21't, 2006; 30261 through 30290, in the total amount of $146, 510.28 are hereby approved. (Motion Passed 5-0) 6. PROJECT DIRECTOR: A. Old Village Master Plan — verbal The Project Director suggested a Workshop so the Engineering and Planning Teams meet to discuss the principles behind the Master Plan. Cost estimates are necessary regarding the infrastructure, water, surface water and roads. She also informed the Council that the railroad crossing in the Village can be changed from private to public. LAKE ELMO CITY COUNCIL MINUTES JANUARY 2, 2007 APPROVED JANUAR4 .,), 2007 B. Village Area Master Finance Consultant The Project Director reviewed with the City Council issues regarding financing of the Village Project, including such engineering related concerns such as streets, sanitary sewers and water mains. She recommended the City Council conduct a workshop on January 23, 2007, specifically to address issues of financing the Village projects and the need for the City to engage a financial consultant that specializes in development finance mechanisms such as TIF and tax abatement. She pointed out that the financial advisor that would be engaged for the Village work would not be meant to replace the City's existing financial advisor but to focus specifically on Village matters. Council noted that it is critical that all public and private infrastructures including electricity be constructed underground, WiFi be looked at as part of the infrastructure service, and to take an objective approach. M/S/P Smith/Johnson — to authorize the Project Director to proceed with engaging Ehlers & Associates, Inc., Public Financial Advisors, to provide initial financial planning services for the Village Planning. (Motion Passed 5-0) 7. MAINTENANCE/PARK/FIRE/BUILDING: None 8. CITY ENGINEER'S REPORT: None 9. PLANNING, LAND USE & ZONING: A. Request for Deadline Extension of Approval of a Final Plat for Hidden Meadows, LLC Assistant Planner informed the Council that Hidden Meadows 2A Addition has submitted a request for a one-year extension due to economic conditions. The Preliminary Plat has been approved. The City Code provides that a Final Plat must be approved by the City within one year of approval of the Preliminary Plat. Council questioned if the zoning district changes now under consideration would be affected by granting an extension. The City Attorney reported that the Preliminary Plat would be grandfathered in for one year and a final plat for two years. M/S/P Johnson/Park — to grant the Hidden Meadows, LLC a one-year extension of the Final Plat of Hidden Meadows Second Addition, effective January 2, 2007. (Motion Passed 5-0) B. Land Use Planning Team Joint Workshop with Planning Commission and Council The Project Director updated the Council regarding the progress on the new zoning ordinance and development regulations. She recommended prioritization of all zoning districts and south of 10`h Street be primary and to ask the Planning Commission which LAKE ELMO CITY COUNCIL MINUTES JANUARY 2, 2007 APPROVED JANUARI 6,2007 areas are critical. The Project Director recommended that a joint workshop be conducted and to include the Planning Commission, Staff, the City Attorney, and to also invite the public to attend. Council agreed that the Council and the Planning Commission should work more closely together. M/S/P Smith/Johnson — to direct the Project Director to work with the Staff and City Attorney to plan a joint City Council and Planning Commission Workshop on municipal land use planning regulations and practices. The meeting is scheduled for February 1, 2007. (Motion Passed 5-0) 10. CITY ATTORNEY'S REPORT: The City Attorney thanked the Council for reappointing his firm to represent the City of Lake Elmo in 2007. 11. CITY ADMINISTRATOR'S REPORT: A. Commission Status: City Council had directed Staff at the last Council meeting to review the current commission members at February 6, 2007, meeting. The Planning Secretary provided a summary of the history of the commissions and their attendance records. Council thanked the Planning Secretary for the Attendance Report which detailed the various commissions. They congratulated Mark Deziel on his perfect attendance on the Planning Commission meetings. Council consensus was Committees status be discussed and evaluated at the next Council Workshop to determine which are active versus inactive, and to schedule interviews for current openings prior to the next Council meeting. M/S/P DeLapp/Smith — to reappoint John Ames to the Parks Commission. (Motion Passed 5-0) M/S/P DeLapp/Smith — to change John Booher to a full voting Parks Commission Member. (Motion Passed 5-0) B. Consulting City Planner At a previous meeting, the City Council requested the Interim City Administrator to evaluate the staffing needs required to provide efficient and effective services during the transition. After evaluating the needs over the past weeks it has become clear that the City needs a senior planner, with experience in municipal planning, available to the City on a regular basis is critical to meeting the needs of residents, property owners, and other parties and the Staff. The Assistant Planner, Kelli Matzek, serves a valuable role in providing planning services for the City. Nonetheless, the extent and depth of planning topics in the City requires additional Staff time and more experienced personnel to provide planning services and proactively anticipate planning issues, has experience with LAKE ELMO CITY COUNCIL MINUTES JANUARY 2, 2007 APPROVED JANUARV .d, 2007 statutory requirements and best practices for processing planning applications. The Interim City Administrator recommends that the Council authorize the Interim City Administrator to enter into an agreement for planning consulting services. M/S/P DeLapp/Johnson — to authorize the Interim City Administrator to proceed with an agreement for consulting planning services on an as -needed basis with Schoell Madson, for up to one year. (Motion Passed 5-0) 12. CITY COUNCIL REPORTS: A. Mayor Johnston informed Council he had just been appointed to the Greater Stillwater Chamber of Commerce Board of Directors. Their monthly meetings are scheduled the second Tuesday of every month. He requested a start time change of the City's Council Workshop to 6:30 p.m. M/S/P DeLapp/Park — to change the starting time of the Lake Elmo Council Workshop to 6:30 p.m. (Motion Passed 5-0) B. Council Member DeLapp welcomed Council Member Park. C. Council Member Johnson welcomed Council Member Park and congratulated Building Official McNamara for 25 years of service to the City. D. Council Member Park thanked the residents for electing her to the City Council. E. Council Member Smith welcomed Council Member Park and congratulated Planning Commissioner Deziel on his 100% attendance. REMINDER: City Council Workshop on January 9, 2007, at 6:30 p.m.; tentative Parks Open House on Thursday, February 15, 2007. Meeting adjourned at 8:50 p.m. Resolution No. 2007-001: Signature Authorization for Payment of Funds from the Lake Elmo Bank Resolution No. 2007-002: Approved Claims LAKE ELMO CITY COUNCIL MINUTES JANUARY 2, 2007