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Home My WebLink About06-05-07 CCMCity of Lake Elmo City Hall 3800 Laverne Avenue North June 5, 2007 7 PM REGULAR CITY COUNCIL MEETING AGENDA A. CALL TO ORDER: B. PLEDGE OF ALLEGIANCE: C. ATTENDANCE: D. APPROVAL OF AGENDA: E. APPROVE MINUTES (motion not required — see tab 1) 1. Consider approval of minutes from meeting of May 15, 2007 F. PUBLIC COMMENTS/INQUIRIES: Meeting attendees wishing to address the city council on an item NOT on the regular agenda may speak for up to three minutes. G. CONSENT AGENDA: Items are on the consent agenda because they are routine business and are not for discussion. 2. Approve Resolution no. 2007-040 for claim numbers 396, 397, DD1216 through DD1228, 30932 through 30942, and 30943 through 31005, in the total amount of $196,493.29, H. PUBLIC HEARING(S) AND RELATED ACTION: None I. REGULAR AGENDA: Attendees may comment for up to three minutes on an item on the regular agenda. 3. Consider hiring Mr. Moe Butler, Mr. Paul Jorgenson and Ms. Kristine Johnson as firefighters 4. Consider hiring Mr. Michael Cornell and Mr. Matt Smigleski as probationary firefighters 5. Consider a request to put a garage in front of the principle residence at 8722 Ironwood Trail as permitted in section 300.13, Subd. 3C of the zoning code; Resolution No. 2007-041 6. Consider an interim agreement with Hidden Meadows Leadership Committee (Rock Point Church) 7. Consider establishing lateral water main and connection charges with a payback period and interest rate for the water system interconnection project phase 1/ II a. Approve a lateral water main benefit and connection charge agreement for administrative use. City of Lake Elmo City Hall 3800 Laverne Avenue North 8. Public meeting information on the Part I Wellhead Protection Plan 9. Information on the Minnesota Pollution Control Agency (PCA) and the 3M Company consent agreement from May 22, 2007 . a. Update from Minnesota Department of Health representatives 10. Consider a proposal for financial management. 11. Consider authorizing the search for filling the position of planning director J. REPORTS AND ANNOUNCEMENTS • Mayor and Council members • Administrator • Staff • Upcoming activities: • Thursday, June 7, 2007 6:30 PM Infrastructure 1-94 to 30t" (street, sewer, trail) informational meeting at Oak — Land Junior High • Saturday, June 9, 2007 8 AM to Noon Clean Up Day at the public works garage K. ADJOURN A. -PROVED MINUTES: June 19, 20b,' City of Lake Elmo City Council Meeting Minutes June 5, 2007 Mayor Johnston called the meeting to order at 7 PM. Everyone joined in the Pledge of Allegiance, Present: Mayor Johnston, Council Members DeLapp, Johnson, Park, Smith, Also Present: City Administrator Hoyt, Finance Director Bouthilet, City Attorney Filla, City Planner Matzek, Fire Chief Malmquist, City Engineer Griffin, Assistant City Engineer Stempski, and City Clerk Lumby. Approval of Agenda Motion: Council Member Johnson moved approval of the June 5, 2007, agenda as amended. Council Member smith seconded the motion. The motion passed unanimously. Approval of the May 15, 2007 minutes Motion: Council Member DeLapp moved to approve the amendment to the May 15, 2007 City Council minutes. Council Member Smith seconded the motion. The motion passed unanimously. PUBLIC COMMENTS/INQUIRIES Susan Dunn, Parks Commission member, indicated anyone interested in a copy of the spring walk-thru report on the city parks could contact her. In response to Ms. Dunn's question as to when the new city website will be in operation, Finance Director Bouthilet stated the webmaster was committed to having the new site up this week. NOW13021 i AT011l r Motion: Council Member Johnson moved to approve the consent agenda as identified. Council Member Smith seconded the motion. The motion passed unanimously. • Approve resolution No. 2007-040: Claims in the amount of $196,493.29. PUBLIC HEARING (S) AND RELATED ACTION No hearings were held. Lake Elmo City Council Minutes June 5, 2007 A. PROVED MINUTES: June 19, 200, REGULAR AGENDA Consider hiring Mr. Moe Butler, Mr. Paul Jorgenson and Ms. Kristine Johnson as firefighters Chief Malmquist recommended Mr. Moe Butler, Mr. Paul Jorgenson and Ms. Kristine Johnson be moved from probationary status to firefighter status. The City Council thanked the firefighters for their service to the community. Motion: Council Member DeLapp moved to hire Mr. Moe Butler, Mr. Paul Jorgenson, and Ms. Kristine Johnson as firefighters. Council Member Johnson seconded the motion. The motion passed unanimously. Consider hiring Mr. Michael Cornell and Mr. Matt Smigleski as probationary firefighters Chief Malmquist recommended conditionally hiring of Michael Cornell and Matt Smigleski as probationary firefighters pending passing the pre -placement physical exam. Motion: Council Member Johnson moved to authorize the hiring of Mr. Michael Cornell and Mr. Matt Smigleski as probationary firefighters pending their passing the pre - placement physical exam. Council Member Johnston seconded the motion. The motion passed unanimously. Consider a request to allow construction of a detached garage in front of the principal residence at 8722 Ironwood Trail as permitted in section 300,13. subd. 3C of the zoning code; Resolution No. 2007-041 City Planner Matzek explained that the City Council was being asked to approve the proposed location of a detached garage of 832 square feet ten feet in front of the principal structure at 8722 Ironwood Trail North as required by the city code, The construction of the garage at this location is not a visible intrusion or inconsistent with neighboring properties and the structure meets setbacks and other code requirements. Motion: Council Member Park moved to approve Resolution No. 2007-041 approving the detached garage for 8722 Ironwood Trail North at a location ten feet in front of the principal structure as defined in the attached site plan. Council Member Johnson seconded the motion. The motion passed unanimously. Consider interim agreement with Hidden Meadows Leadership Committee (Rock Point Church Administrator Hoyt requested the City Council to consider an interim agreement with Hidden Meadows to provide the city with conservation easements over outlots B, C, E and F of the Hidden Meadows Development. This interim agreement protects the city's interest in having the conservation easements that are covered in the preliminary plat of the residential development dedicated as temporary conservation easements to the city until the final plat comes before the council. According to the Church President, Kirby Spike, the Church also finds it to be in its interest to enter this agreement because it wants Lake Elmo City Council Minutes June 5, 2007 2 w s ,o _ w MW V �,-PROVED MINUTES: June 19, 2001 to develop the residential property as initially planned and dedicate the associated easements to the Minnesota Land Trust. Motion: Council Member Johnson moved to approve the interim agreement with Hidden Meadows of Lake Elmo. Council Member Park seconded the motion. The motion passed unanimously. Consider Resolution No. 2007-042 establishing a lateral water main and connection charges with a payback period and interest rate for the water system interconnection project phase I/II projects Assistant City Engineer Stempski requested council to approve a resolution establishing lateral water main benefit charge and connection charge payback period of 5 years at an interest rate of 5,75% for the water main interconnect phase I and II projects. All residents shall pay the meter charge of $400 up front at the time of the plumbing permit. Motion: Council Member Smith moved to approve Resolution No. 2007-042 to establish a lateral water main benefit charge and connection charge paybackperiod of 5 years at an interest rate of 5.75% to all properties adjacent to the water main interconnect phase I and II projects. Council Member Johnson seconded the motion. The motion passed unanimously. Public meeting information on the Part 1 wellhead protection plan City Engineer Griffin explained this is a public information meeting, required by state statutes, regarding the Wellhead Protection Plan (WHP) Part 1, as prepared and approved by the Minnesota Department of Health (MDH). Jim Blackford, 9765 45th Street, pointed out he was told by the State that the contamination from the Washington County Landfill would never get to his property, but now contamination has reach his property and has been found on the western side of Kindred Way. In his opinion, he thought there was a need for a survey of all the wells in the city and far more rigorous steps to eliminate the source of pollutants. Information on the Minnesota Pollution Control Agency (PCA) and the 3M Company consent agreement from May 22, 2007 Administrator Hoyt and Minnesota Department of Health summarized the negotiated consent agreement between the Minnesota Pollution Control Agency (PCA) and 3M to remediate PFC's in Washington County. Mr. Kelly of the Minnesota Department of Health updated the council on the current status of wells and water in the city. He informed the public that well testing kits are available to property owners at the cost of $380 from the Washington County Public Health Dept. Jim Blackford, 9765 45`h Street, handed out an article entitled "Dig It Up" and stated in his opinion he thought it was time for a new vision... dig up the landfill and utilize the process that exists to remediate the entire area. Lake Elmo City Council Minutes June 5, 2007 �. PROVED MINUTES: June 19, 2009 Council member Johnson reported that she and Administrator Hoyt attended the workshop entitled Public Health Response to Perflurochemical Contamination in Minnesota sponsored by the Minnesota Department of Health. This workshop was an overview of what the State and Federal agencies are doing regular testing and studying PFCs. Consider accentine a nronosal for financial management services Dave Callister of Ehlers Public Financial Association presented a financial plan which helps the City Council set both operating and capital priorities with using revenue and expenditure data including anticipating the impacts on property taxes and other fees and charges. Council Member DeLapp asked that the rest of the financial study be charged to a development account. Motion: Council Member Johnson moved to limit debate. Council Member Park seconded the motion. The motion passed with Mayor Johnston, Council Members Johnson, Park, and Smith voting in favor; Council Member DeLapp voting against the motion. Motion: Council Member Johnson moved to accept the not to exceed proposal for financial management services from Ehlers and Associates, Inc, for $15, 000. Council Member Park seconded the motion. The motion passed with Mayor Johnston, Council Members Johnson, Park, and Smith voting in favor; Council member DeLapp voting against the motion. Consider authorizing the search for filling the position of planning director Administrator Hoyt requested the Council to authorize proceeding with the search process for filling the position of planning director that has been temporarily filled by Consulting Planner Ben Gozola. A job description for planning director was provided for Council review. Motion: Council Member Johnson moved to authorize the search process.for the vacant position ofplanning director. Mayor Johnston seconded the motion. The motion passed unanimously. REPORTS AND ANNOUNCEMENTS Council Member DeLapp reported the Washington County Board held its annual meeting with the Metropolitan Council and County Planner Ann Terwedo will be working with Jane Harper on putting together their comprehensive plan. He stated he had sent a letter to Tom Weaver, Met Council, regarding the need for sustainable city design as a fundamental component of the next round of comprehensive plan development. Discussion on Sustainable Development will be added to a flrture workshop agenda. Lake Elmo City Council Minutes June 5, 2007 4 �. PROVED MINUTES: June 19,200, Council Member Johnson thanked Jack Griffin and Ryan Stempski, TKDA, Administrator Hoyt, and Washington County staff for taking the lead on a potential landscape plan along Keats Avenue. Council Member Smith thanked the public works department —Mike Bouthilet, Rick Gustafson, G.T, Magnuson, Jim Sachs, Marl, Duddeck, Bill Leary and John Eder, Planner Kelli Matzek, Kathy Widen, and Todd Carroll from MnDot for volunteering in the planting of trees along Highway 5 adjacent to Carriage Station Park. ADJOURN Mayor Johnston adjourned the meeting at 9:45 pm DOCUMENT NOTE: Resolution No. 2007-040: Approved Claims Resolution No. 2007-041: Approved Placement of a Garage Structure in Front of the Primary Structure at 8722 Ironwood Trail North Lake Elmo City Council Minutes June 5, 2007 City of Lake Elmo City Hall 3800 Laverne Avenue North June 5, 2007 6 PM SPECIAL CITY COUNCIL MEETING AGENDA A. CALL TO ORDER B. ATTENDANCE: Mayor Johnston _, Council members _DeLapp, _Johnson, Park, —Smith C. ORDER OF BUSINESS:The city council scheduled this special city council meeting to hear fhe concerns from the Ziertmans, to ask questions and, if needed, to make a decision related to this topic. 1. Receive information from Mr. and Mrs. Ziertman, 5761 Keats Avenue N. 2. Questions from city council members to Mr. and Mrs. Ziertman 3. Questions from the public to the city council, if any (three minute maximum). 4. Questions from city council members to staff. 5. Consider information from Mr, and Mrs. Ziertman 6. Take action, if any required. D. ADJOURN