HomeMy WebLinkAbout11-20-07 CCMCity of Lake Elmo
3800 Laverne Avenue North
November 20, 2007
6:30 PM Interview applicants for Highway 36/Lake Elmo Avenue
Transportation Review Design Committee
7 PM REGULAR CITY COUNCIL MEETING
AGENDA
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ATTENDANCE:_Johnston,DeLapp, Johnson,_Park,_Smith
D. APPROVAL OF AGENDA: (The approved agenda is the order in which the City
Council will do its business.)
E. ORDER OF BUSINESS: (This is the way that the City Council runs its meetings
so everyone attending the meeting or watching the meeting understands how the
City Council does its public business.)
F. GROUND RULES: (These are the rules of behavior that the City Council
adopted for doing its public business.)
G. APPROVE MINUTES:
1. Consider approval of November 5, 2007 minutes (will be delivered)
October 30, 2007 workshop notes
November 13, 2007 workshop notes
H. PUBLIC COMMENTS/INQUIRIES: In order to be sure that anyone wishing to
speak to the City Council is treated the same way, meeting attendees wishing to
address the City Council on any items NOT on the regular agenda may speak for
up to three minutes.
I. CONSENT AGENDA: Items are on the consent agenda because they are routine
business and are not for discussion.
2. Approve Resolution no. 2007-085 for claims
3. Approve water system interconnect phase 1 final payment
a. Consider approval of change order no. 2
b. Payment certificate no. 6 (final) and compensating change order no. 3
c. Resolution no, 2007-086 accepting work
1, Approve water system interconnect phase III final payment
a, Consider approval of change order no. 2
b. Payment certificate no. 7 (final) and compensating change order no. 3
c. Resolution no. 2007-087 accepting work
5. Approve City Council meeting schedule for 2008
6. Consider appointing representatives to appoint to the Washington County
Highway 36/Lake Elmo Avenue Design Review Committee
7. Consider an ordinance amending the city code to incorporate meeting
procedures from November 5, 2007; Ordinance no. 97-201
8. Receive report on the proposed 2008 community gathering event
9. Consider an application for Community Development Block Grant Funds
(CDBG) for gas line connections to eligible Cimarron homeowners;
Resolution no. 2007-088
10. Consider approving an application for a Minnesota Department of
Transportation MnDOT landscaping grant; Resolution no. 2007-089
K. REPORTS AND ANNOUNCEMENTS:
(These are verbal updates and do not have to be added to the agenda.)
• Mayor and Council Members
• Administrator
• Engineer
• Finance
Truth'n Taxation Hearing, December 3, 7 PM, City Hall
Monthly operating report
L. ADJOURN
MINUTES APPROVED: December 4, 2007
City of Lake Elmo
City Council Meeting Minutes
November 20, 2007
6:30 PM Interview applicants for Highway 36/Lake Elmo Avenue Transportation Review
Design Committee
Mayor Johnston called the meeting to order at 7 p.m.
PRESENT: Mayor Johnston, Council Members DeLapp, Johnson, Park and Smith
Also Present: City Administrator Hoyt, Finance Director Bouthilet, City Attorney Filla,
Planner Matzek, City Engineer Griffin and City Clerk Lumby
Approval of Agenda:
MOTION: Council Member Johnson moved approval of the November 20, 2007 agenda.
Council Member DeLapp seconded the motion. The motion passed unanimously
ORDER OF BUSINESS: Mayor Johnston reviewed the order of business.
APPROVE MINUTES: November 5, 2007 minutes postponed
PUBLIC COMMENTS/INQUIRIES: None
CONSENT AGENDA;
Council Member DeLapp questioned the City travel policy and who gives approval to
staff members. He also asked to change the claims notation to bulb replacement for
holiday lights.
MOTION: Council Member Johnson moved to approve the consent agenda as presented,
Council Member Park seconded the motion. The motion passed unanimously.
• Approve Resolution no. 2007-085 for claims in the amount of $186,667.93
• Approve water system interconnect phase 1 final payment
a. Consider approval of change order no. 2 thereby increasing the contract in the
amount of $30,806.70 to the revised contract amount of $389,432.88
b. Payment certificate no. 6 (final) in the amount of $48,401.92 and
compensating change order no. 3 thereby decreasing the contract amount by
$6,721.87 to a total contract amount of $382,711.01
c. Resolution no. 2007-086 accepting work
• Approve water system interconnect phase III final Payment
a. Consider approval of change order no. 2 thereby decreasing the contract in the
amount of $762.00 to the revised contract amount of $611,238.32
LAKE ELMO CITY COUNCIL MINUTES November 20, 2007
b. Payment certificate no. 7 (final) in the amount of $33,805.98 and
compensating change order no. 3 thereby increasing the contract amount by
$79,359.23 to a total contract amount of $690,597.55
c. Resolution no. 2007-087 accepting work
Approve City Council meeting schedule for 2008 as presented
REGULAR AGENDA:
Consider appointing representatives to the Washington CountHighway 36/Lake Elmo
Avenue Design Review Committee
Susan Hoyt, City Administrator reported the City Council is being asked to appoint three
representatives to the Washington County Highway 36/Lake Elmo Avenue Design
Review Committee and to approve the selection process for the committee. The
committee will be comprised of officials from the City of Lake Elmo and five from the
City of Grant with representatives of the county. Mayor Johnston and Council member
Johnson will be the City Council members representing Lake Elmo on the committee.
The Council approved by consensus the selection process that requires City Council
members to vote for three candidates from the candidate pool in a series of ballots until
the three positions are selected.
The Council approved by unanimous consensus to appoint John Ames, Neil Kreuger, and
David Steele, to the Washington County Highway 36 and Lake Elmo Avenue Design
Review Committee.
Consider an ordinance amendingthe he city code to incorporate meeting procedures from
November 5, 2007; Ordinance no.97-201
City Attorney Filla reported the City Council is being asked to approve an ordinance
relating to rules of procedures and decorum for City Council Members similar to
Robbinsdale, Minnesota. This was a directive from the City Council at its November 5"'
meeting.
MOTION: Council Member DeLapp moved to approve Ordinance no. 97-201 amending
City Council procedures to include Attorney Filla's changes. Council Member Johnson
seconded the motion. The motion passed unanimously.
Receive report on the proposed 2008 community gathering event
Council Member Smith reported the Community Improvement Commission is coming up
with ideas for a city festival which would be held the weekend after Labor Day. The
announcement of a naming contest for this event will be added to the City website for
anyone that may be interested serving on the committee. Council Member DeLapp
suggested contacting the Tri-Lakes Association for assistance.
LAKE ELMO CITY COUNCIL MINUTES November 20, 2007 2
Consider an application for Community Development Block Grant Funds (CDBG) for
gas line connections to eligible Cimarron homeowners; Resolution no. 2007-088
Planner Kelli Matzek reported that the City Council is being asked to consider applying
for Community Development Block Grant (CDBG) funds for the continuation of the Gas
Line Replacement Project in the Cimarron neighborhood. The CDBG funding would
provide for the replacement of gas lines for homeowners that apply and meet certain
income qualifications. The proposed 2007 application would be in effect for funding
requests through 2009. Specific figures will be provided in a memo.
MOTION: Council Member Johnson moved to approve Resolution no, 2007-088
authorizing the City Administrator to apply for the CDBG funding to continue the Gas
Line Replacement Project, Council Member Smith seconded the motion. The motion
passed unanimously.
Consider approving an application for a Minnesota Department of Transportation
MnDOT landscaping grant; Resolution no. 2007-089
Planner Kelli Matzek reported that the City Council is being asked to consider Resolution
no. 2007-089 authorizing an application to participate in the MnDOT Community
Roadside Landscaping Partnership Program and to accept the funding if approved. The
proposed project for Spring 2008 would be considered Phase 2 of the State Highway
5/0rriage Park Landscaping Project. The proposed project would be a continuation of
the work completed in Phase 1 along the north side of State Highway 5 (Directly adjacent
to St. John's Church and the residential properties to the north).
MOTION: Council Member Johnson moved to approve Resolution no. 2007-089
authorizing the application for the MnD07' Community Roadside Landscaping
Partnership Program, authorization to accept the funding if it is received, and
authorizing Brenda Anderson as the primary contact person for the application. Council
Member DeLapp seconded the motion. The motion passed unanimously,
REPORTS AND ANNOUNCEMENTS:
• Mayor and Council Members
Mayor Johnston provided a copy of a letter to the Council from Chairman Peter
Bell, Metropolitan Council regarding the City of Lake Elmo Comprehensive Plan;
Sewered Development and Densities that he received just prior to the meeting.
• Administrator
- council workshop on proposed financial options for sewer on Tuesday,
November 27t", 6-8 p.m, at city hall.
• Finance
- Truth', Taxation Hearing Monday, December 3`d, 7 p.m, at City Hall.
LAKE ELMO CITY COUNCIL MINUTES November 20, 2007
ADJOURN
Mayor Johnston adjourned the meeting at 8:25 p.m.
Respectfully submitted by Sh�umby, City Clerk
Resolution no. 2007-085 claims
Resolution no. 2007-086 accepting work for water system interconnect phase I
Resolution no. 2007-087 accepting work water system interconnect phase III
Resolution no. 2007-088 authorize the city administrator to apply for the CDBG funding
to continue the gas line replacement project
Resolution no. 2007-089 authorize application for the MnDOT Community Roadside
Landscaping Partnership Program
Ordinance no. 97-201 amending city council procedures
LAKE ELMO CITY COUNCIL MINUTES November 20, 2007