HomeMy WebLinkAbout01-18-00 CCMMINUTES APPROVED: FEBRUARY 1, 2000
LAKE ELMO CITY COUNCIL MINUTES
JANUARY 18, 2000
1. AGENDA
2, MINUTES: January 4, 2000
3. CLAIMS
4. PUBLIC INOUIRIES/INFORMATIONAL:
A. Y2K Update: Cynthia Young
B. Resignation of Steve Foley from VBWD
C. Resolution adopting Resol. No. 11-18-99-01 Ramsey/Washington opposition to SF2133 and
HF2137 — POSTPONED TO February 1, 2000
D. Appointment of Wyn John to Village Commission (Added onto agenda)
E. Hiring of Warming House Attendant (Added onto agenda)
5. CONSENT AGENDA:
A. Sand Creek Group Contract
6. MAINTENANCE/PARK/FIRE/BUILDING: None
7. CITY ENGINEER'S REPORT:
A. PUBLIC HEARING: 50" Street Overlay
(Continued to 1-29-00 Workshop and 2-1-00 Council meeting)
B. Escrow Reduction —Tara Ridge
C. Escrow Reduction — Fields of St. Croix 2nd Addition
8. PLANNING, LAND USE & ZONING:
A. Final Plat: Fields of St. Croix 2°d Addition
B. Final Plat" Tana Ridge
9. CITY ATTORNEY' S REPORT: None
10. CITY COUNCIL REPORTS:
11, UNFINISHED BUSINESS:
12. NEW BUSINESS:
13. CITY ADMINISTRATOR'S REPORT:
A. Cost of Living Increase
B. Reschedule March 7, 2000 Council meeting
Mayor Dunn called the Council meeting to order at 7:00 p.m. in the Council Chambers. Present: Siedow,
Dunn, Armstrong, DeLapp, Administrator Kueffner, City Planner Dillerud, City Attorney John Miller, City
Engineer Tom Prew, Y2K Co-Ordinator Cyn Young, and Public Works Supervisor Dan Olinger. Absent:
Mayor Hunt
1. AGENDA
Postpone 4C. until February I't meeting, ADD: 4D. Application from Wyn John for the Village
Commission, 4E. Application from Michael Campbell for rink attendant.
M/S/P DeLapp/Siedow- to approve the January 18, 2000 City Council agenda, as amended. (Motion
passed 4-0).
2. MINUTES; January 4, 2000
M/S/P DeLapp/Armstrong — to approve the January 4, 2000 City Council Meeting Minutes, as amended.
(Motion passed 3-0-1:Abstain:Siedow)
3. CLAIMS
M/S/P Armstrong/Siedow — to approve the January 18, 2000 Claims, as presented. (Motion passed 4-0.)
Question: Are we paying for lights we didn't approve, as in, Torre Pines and Fields of St. Croix. Answer:
The developers have paid for their own lights.
LAKE ELMO CITY COUNCIL MINUTES JANUARY 18, 2000
4. PUBLIC INQUIRIES/INFORMATIONAL:
A. YX Update: Cynthia Young
Cynthia Young, Y2K Coordinator, gave a brief summary of the City's Y2K efforts and success. She
thanked the Lake Elmo staff members who contributed to this effort, Brad Winkels for coordinating the
Lake Elmo Fire Department Year 2000 procedures, Maintenance Supervisor Dan Olinger for preparing the
Public Works contingency plan, and Washington County staff for preparing and organizing preparedness
plans. She would continue to monitor the City systems and the well -organized contingency plan.
B. Resignation of Steve Foley from VBWD
The City has been advised by Washington County that Steve Foley (Baytown) has resigned from the Valley
Branch Watershed District's Board of Managers effective as soon as a replacement can be appointed by the
Washington County Board. If anyone is interested in applying for this position, forms are available at City
Hall.
C. Resol adopting Resol. No. 11-18-99-01 Ramsey/Washington opposition to SF2133 and HF2137:
Postponed
D. Appointment of Wyn John to the Village Commission
The Council received a copy of the e-mail from Wyn John requesting to serve as a member of the Village
Commission.
M/S/P DeLapp/Siedow — to appoint Wyn John to serve on the Village Commission as a full voting
member. (The staggering of terms decided by the Village Commission.) (Motion passed 4-0.)
E. Warming House Attendant
Michael Campbell, 6474 40`" St. N., Oakdale, submitted an application for rink attendant as advertised,
interviewed and recommended to hire by Park Supervisor, Mike Bouthilet.
M/S/P DeLapp/Armstrong - to hire Michael Campbell, 6474 40" St. N., Oakdale, MN as rink supervisor
per recommendation of Mike Bouthilet, Parks Supervisor. (Motion passed 4-0.)
5. CONSENT AGENDA:
A. Sand Creek Group Contract
The Employee Assistance Program through the Sand Creek Group has been provided for full-time
employees for several years. The cost of this service, $750.00 per year or $75 per year per employee, has
not increased since the program started.
M/S/P DeLapp/Siedow — to approve the Employee Assistance Program Contract with The Sand Creek
Group at a cost of $750, with the term of the contract being from February 15, 2000 to February 14, 2001
(Motion passed 4-0).
6. MAINTENANCE/PARK/FIRE/BUILDING:
The City Administrator has invited each Dept. Head to come in monthly to report what is going on in their
department and to address questions.
Dan Olinger, Maintenance Supervisor, reported the Maintenance Garage received a new heating system
and would be getting an estimate for light replacement for the Maintenance Garage and City Hall.
7. CITY ENGINEER'S REPORT:
A. PUBLIC HEARING: 50` Street Overlay
LAKE ELMO CITY COUNCIL MINUTES JANUARY 18, 2000 2
Council member Dunn could not favor the entire road paved, but would favor paving half the road now
with consideration for the remainder later. She understands the concern on speed safety issues. The
primary requests come from the developers.
Council members Siedow and Armstrong would support a 60% paved road; whereas, Council member
DeLapp would not support it if it is a straight road.
Rebecca Tenpas invited the Council to come out and look at the area at the January 29"' Street Workshop.
M/S/P Armstrong/DeLapp — to postpone for consideration the improvement of 50" Street until the
February 1, 2000 Council meeting, and possibly continue to next meeting because of the street tour on
January 29, 2000. (Motion passed 4-0).'
Planner Dillerud will look at what right-of-way widths available.
B. Escrow Reduction - Tana Ridge
Planner Dillerud reported, as with the Meyers Pine Ridge Plat late in 1999, construction plans for this
project were reviewed and approved by the City Engineer during the late fall of 1999, the developer was
allowed to proceed with grading and infrastructure improvements based on the approved Preliminary Plat
and the approved construction plans, with Letter of Credit security to the City.
Based on the work complete to date, the City Engineer recommends a reduction in escrow from that
required by the Development Agreement.
M/S/P DeLapp/Siedow - to approve reduction of the escrow for Tana Ridge to $145,205, based on the
recommendation of the City Engineer regarding work completed to date. (Motion passed 4-0.)
C. Escrow Reduction Fields of St. Croix 2" d Addition
Planner Dillerud reported construction plans for this project were reviewed and approved by the City
Engineer during the late fall of 1999, the developer was allowed to proceed with grading and infrastructure
improvements based on the approved Preliminary plat and of the approved construction plans, with Letter
of Credit security to the City.
Based on the work completed to date, the City Engineer recommends a reduction in escrow from that
required by the Development Agreement.
M/S/P DeLapp/Siedow — to approved reduction of the escrow for Fields of St. Croix Phase 2 to $292,388,
based on the favorable recommendation of the City Engineer regarding work completed to date. (Motion
passed 4-0.)
8. PLANNING, LAND USE & ZONING
A. OP Final Plat and Development Agreement— Tana Ridge
Planner Dillerud reported the approved OP Development Stage Plan was for 20 single family detached lots.
With OP -qualifying amenities provided, this site is eligible for 18 lots standing alone, and two writs have
been internally added to the site from the companion Fields Phase 2 project to the south. The proposed
Final Plat and Development Agreement correspond to the approved Preliminary Plat and conditions to that
approval, most of which related to coordination with the Fields Phase 2 plat.
The proposed landscape plan meets the requirements of the OP ordinance regarding quantity (with existing
trees comprising the "10 trees per lot" standard on 6 of the 20 lots). Sizeable (8 foot) conifers and a boulder
wall are proposed where the public street approaches the west property line of the plat in response to
concerns raised during earlier project reviews. Council member DeLapp would accept the landscape plan
LAKE ELMO CITY COUNCIL MINUTES JANUARY 18, 2000 4
The City Engineer gave a presentation on the improvement of 50"' Street between CSAH17to TH5
Mayor Dunn opened up the Public Hearing at 7:35 p.m. in the Council chambers.
The Council received a letter from Rebecca Tenpas, which included 9 signatures of 50t" Street residents,
with an idea of splitting 50"' Street into two roads, one paved road, accessed from Highway 5, that would
end with the entrance to Tana Ridge, and the existing gravel road, accessed from Lake Elmo Avenue that
would end in a cul-de-sac on the eastern side of the Krueger and Vanderhoff properties.
Planner Dillerud showed the thoroughfare plan for the City, which 50"' Street is designated as a collector
street in the comp plan. If this designation were changed, the City would have to follow the process to
amend the comp plan, which would be sent to Met Council for review and concurrence.
Robert Day, 3105 45`h Avenue S., Minneapolis, asked how does MnDot do a speed study. The high school
kids are speeding. Are speed bumps going to cure the problem?
Elizabeth Day, Robert Day's daughter, asked about the traffic calming devices. The speed now is 55mph.
would have to do a speed study to look into reducing the speed limit. Administrator Kueffner responded
that a speed study was requested, but no report has been received.
Dan Olinger, Maintenance Supervisor, indicated if the road is split, MSA funds would not be available
Reid Gilbertson, 11421 50`" St. N., stated the residents' concerns are on safety. You can control the speed
by leaving it a dirt, bumpy road. He would like to leave the road 60/40. The people that want this paved
road the most are the people the least affected. We stood against Washington County extending the
corridor of Manning Avenue to Highway 36. This is not much different from that. The City does have one
option that is to do nothing
Rebecca Tenpas, 11330 50" Street, asked what is the process for decision? The City's reply is they will
have to make a determination to change the classification of the road if this is in the best interest of the City
and go through the Planning Commission process. The Council has a 6-month time limit on this feasibility
proposal.
James Tenpas, 11330 50"' Street, asked if the existing environment was taken into consideration. Some
houses are setback 50' from road, and some houses are 100 years old.
Mayor Dunn closed the Public Hearing at 8:10 p.m
Council member DeLapp stated we are talking about the eastern 60%, two-thirds of it is for sale or under
conservation easements. Why wouldn't a 22' wide road, in an 80' wide long corridor have some curves?
If we make the roads wide and straight, we are just inviting speed. If they can see forever, they can fly.
DeLapp asked staff to divide the road into two cul-de-sacs, acknowledging that MSA funds would be lost.
Council members Armstrong and Siedow were against this suggestion.
Council member Armstrong asked how was the amount of $23,000 attained that was prepaid by adjacent
developments. Tom Prew responded it was determined by how many 2.5-acre lots could be split off of 50"'
Street. Armstrong couldn't support the cul-de-sac because it would be too disruptive to full size emergency
vehicles going to CSAH17/.
City Engineer Tom Prow reported we would lose our state aid financing and the money (60%) would have
to come from somewhere else. Because this is a major road, you are going to have to build a cul-de-sac to
large enough to get a school bus around. Maintenance funds go into the General Fund speed bumps could
put in to see how it would work.
Administrator Kueffner pointed out there are properties along 50"' Street, if combined into 20 plus acres,
could come in for an OP development.
LAKE ELMO CITY COUNCIL MINUTES JANUARY 18, 2000 3
with the planting of the required trees inside the blvd., as code indicates. The trees would be planted inside
the right-of-way rather than on the private lots, which are required to have 10 additional trees.
The Development Agreement, all HOA documentation, and easements have been reviewed by the City
Attorney. All construction plans have been approved by the City Engineer for compliance with current OP
and Subdivision design standards of the City. Open Space easements have been drafted to run to the City
pending a decision and processing from Minnesota Land Trust. No easements for the Open Space will be
recorded until Land Trust activity is complete. The Park Superintendent is reviewing Public Park
development plans. The $40,000 minimum developer expenditure for those improvements is addressed by
the Development Agreement.
M/S/P Siedow/DeLapp — to approve Resolution No. 2000-03, approving the Final Plat and Final OP
Development Plan of Tana Ridge, based on the consistency with the approved Preliminary Plat/plan and
the City Code requirements for a Final Plat and authorize the Mayor and City Administrator to enter into
the Development Agreement. (Motion passed 3-1:Armstrong:Lots are too small. If we are trying to keep
the rural character this is not what we are after with the OP concept. We are going overboard on small lots.)
B. Final Plat: Final Plat OP Plat/Plan and Development Agreement - Fields of St. Croix 2"d Addition
Planner Dillerud reported a Conditional Use Permit for non-residential use of Outlet A was denied by the
Council. Since the approved Concept Plan did show a "Farmstead Market" use in Outlet, the City can
expect the developer to resubmit a CUP request, Site Plan, and replatting for this outlet in the future at a
reduced scale from that which was denied. Outlets are not eligible for building permits. The plat/plan
approval assumed transfer of 17 "unused" units from the Phase I Fields Plan with transfer of 2 units to the
Tana Ridge Plan.
The landscape plan submitted meets the requirements of Chapter 300 by providing for 697 new trees where
660 are required by the 10 trees/lot formula. Council member DeLapp would accept the landscape plan
with the planting of the required trees inside the blvd., as code indicates. The trees would be planted inside
the right-of-way rather than on the private lots.
The Development Agreement, HOA documentation, and easements have been reviewed by the City
Attorney. All construction plans have been approved by the City Engineer for compliance with current OP
and Subdivision design standards of the City. Open Space easements have been drafted to run to the City
pending a decision and processing from the Minnesota Land Trust. No easements for the Open Space will
be recorded until Land Trust activity is complete. The Park Superintendent is reviewing Public Park
development plans. The $40,000 minimum developer expenditure for those improvements is addressed by
the Development Agreement. There was concern regarding the location of the trail corridor extending west
and south from the development to the direction of the Old Village.
M/S/P Siedow/DeLapp — to approve Resolution No. 2000-04 approving the Final Plat and Final Op
Development Plan of Fields of St. Croix, Phase 2 based on consistency with the approved Preliminary
Plat/Plan and the City Code requirements for a Final Plat and authorizing the Mayor and City
Administrator to sign the Development Agreement. (Motion passed 3-1:Armstrong: the lots are too small,
74% in townhouses that are less than .6 of an acres, the transfer of density was not a valid operation.; Dunn
The staff and Council are working with our OP code so we don't have the small lots.)
9. CITY ATTORNEY'S REPORT: None
10. CITY COUNCIL REPORTS:
Council member DeLapp reported on an article in the New York Times reporting 1000 barns a year are
destroyed in Iowa alone. The City of Lake Elmo has saved 4 barns.
Council member Dunn pointed out that March 7 is Precinct Caucus night so they would have to reschedule
Council meeting. The Downs Lake Study is on the January 13, 2000 VBWD meeting agenda.
LAKE ELMO CITY COUNCIL MINUTES JANUARY 18, 2000 5
11. UNFINISHED BUSINESS:
12. NEW BUSINESS:
13, CITY ADMINISTRATOR'S REPORT:
A. Cost of Living Increase
As outlined in the recently adopted personnel policy, employees are to receive a cost of living pay increase
as soon as those figures are made available. Any merit or pay increase will be considered at the time of the
employee's yearly evaluation, unless otherwise recommended by the City Administrator. As of January 12,
2000, The Bureau of Labor Standards reported that the national cost of living increase was 2.7%. The
Twin City cost of living increase was 2.6%.
M/S/P Armstrong/DeLapp —to approve a 2.6% cost of living increase for all full-time employees
retroactive to January 1, 2000. (Motion passed 4-0.)
B. Reschedule March 7, 2000 City Council meeting
The March 71h City Council meeting cannot be conducted on the day of a major political party precinct
caucus.
M/S/P Armstrong/Siedow — to reschedule the March 7`h Council meeting to Wednesday, March S, 7 p.m.
because of the precinct caucus conducted on the same day. (Motion passed 4-0).
The Council adjourns the meeting at 9:15 p.m.
----------------------
Submitted by Sharon Lumby, Deputy City Clerk
Resolution No. 2000-03 Approving the Final Plat and Final OP Development Plan of Tana Ridge
Resolution No. 2000-04 Approving the Final Plat and Final Op Development Plan of Fields of St. Croix,
Phase 2
LAKE ELMO CITY COUNCIL MINUTES JANUARY 18, 2000
Mayor:
Lee Hunt
Councilmembers:
Steve DeLapp
Susan Dunn
Rosemary Armstrong
Chuck Siedow
Lake Elmo City Council
Tuesday
January 18, 2000
3800 Laverne Avenue No.
Lake Elmo, MN 55042
777-5510 777-9615 (fax)
LakeElmoMK@aol.com
E-Mail
Please read: Since the City Council does not have time to discuss every point presented, it may appear that
decisions are preconceived. However, staff provides background information to the City
Council on each agenda item in advance; and decisions are based on this information and
experience. In addition, some items may have been discussed at previous council meetings.
If you are aware of information that has not been discussed, please fill out a "Request to
Appear Before the City Council form; or, if you came late, raise your hand to be recognized.
Comments that are pertinent are appreciated. Items may be continued to a future meeting if
additional time is needed before a decision can be made.
Agenda
City Council Meeting Convenes 7:00 PM
Pledge of Allegiance
1. Agenda
2. Minutes
January 4, 2000
3. Claims
4. PUBLIC INQUIRIES/INFORMATIONAL:
A. Y2K Update: Cynthia Young
B. Resignation of Steve Foley from VBWD
C. Resolution adopting Resol. No. 11-18-99-
01 Ramsey\Washington opposition to
SF2133 and HF2137
5. CONSENT AGENDA:
A. Sand Creek Group Contract
6. MAINTENANCE/PARK/FIRE/BUILDING
7. CITY ENGINEER'S REPORT:
Tom Prew
A. PUBLIC HEARING: 501h Street Overlay
B. Escrow Reduction — Tana Ridge
C. Escrow Reduction — Fields of St.Croix
2nd Addition
8. PLANNING, LAND USE & ZONING:
C. Dillerud
A. Final Plat: Fields of St. Croix 2"d
Addition
B. Final Plat: Tana Ridge
C. Other
Lake Elmo City Council Agenda
January 18, 2000
Page 2
9.CITY ATTORNEY'S REPORT:
10. CITY COUNCIL REPORTS:
A. Mayor Hunt
B. Council Member DeLapp
C. Council Member Dunn
D. Council Member Armstrong
E. Council Member Siedow
11. UNFINISHED BUSINESS:
A. Stonegate Trails
B. Trail Maintenance Policy
C. Contract for Building Inspection
Services (1-5-99)
D. RFP for Attorney (Criminal)
E. Cat Ordinance
F. E-Mail Transmission
G. Staff Review on deserted house at 8961
371" Street
H. Upgrade of City Hall
I. Resolution amending agreement for
Outlot E, Wilflower Shores
12. NEW BUSINESS:
13. CTY ADMINISTRATOR'S REPORT
A. Cost of Living Increase
Maintenance Advisory Commission
Volunteer
January 24, 7 p.m. (Parks Bldg)
Recognition
Party, February
4, Lake Elmo
Banquet Hall
C