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HomeMy WebLinkAbout01-04-00 CCMMINUTES APPROVED: JANUARY 18, 2000 LAKE ELMO CITY COUNCIL MINUTES JANUARY 4, 2000 1. AGENDA 2. MINUTES: December 21, 1999 3. CLAIMS 4. PUBLIC INQUIRIES/PUBLIC INFORMATIONAL: A. Public Inquiries B. Presentation and Request for support for Southern Sport Complex:John Melville, VAA Partnership C. Local Board of Review (Confirm Date) D. Metropolitan Council Transportation Update E. Y2 Rollover Update 5. ORGANIZATIONAL MEETING: A. Election of Acting Mayor B. Designation of Legal Newspaper C. Designation of Official Depositories D. Resolution authorizing signatures for funds drawn from Lake Elmo Bank E. Appointment of City Engineer F. Appointment of City Attorney G. Appointment of Financial Advisor H. Appointments to Planning Commission I. Appointments to Parks Commission J. Resolution adopting fee schedule for 2000 K. Appointments to Environment Management Commission L. Appointments to Village Commission M. Appointments to Human Rights Commission N. Appointment of Council Liaisons to City Commission and Committees 6. MAINTENANCE/PARK/FIREBUILDING: 7. CITY ENGINEER'S REPORT: A. Escrow Reduction 42: Parkview Estates (Postponed) 8. PLANNING, LAND USE & ZONING: 9. CITY ATTORNEY'S REPORT: 10. CITY COUNCIL REPORTS: 11. UNFINISHED BUSINESS: 12. NEW BUSINESS: 13. CITY ADMINISTRATOR'S REPORT: A. Set date for Street Workshop Mayor Hunt called the meeting to order at 7:00 p.m. in the Council chambers. PRESENT: Dunn, Hunt, Armstrong, DeLapp, City Attorney Filla, City Engineer Prew, City Planner Dillerud, and Administrator Kueffner. ABSENT: Council member Siedow 1. AGENDA M/S/P DeLapp/Dunn — to approve the January 4, 2000 City Council agenda, as amended (Motion passed 4- 0). 2. MINUTES: DECEMBER 21,1999 M/S/P Armstrong/DeLapp — to approve the December 21, 1999 City Council minutes, as amended. (Motion passed 3-0-I:Abstain: Dunn). 3. CLAIMS M/S/P DeLapp/Dunn - to approve the January 4, 2000 claims, as presented. (Motion passed 4-0.) LAKE ELMO CITY COUNCIL MINUTES JANUARY 4, 2000 Recycling: Administrator Kueffner reported Maroneys Sanitation did not inform their customers of the change in its recycling policy, and she will contact them on Wednesday. 4. Public Inquiries/Public Informational A. Public Inquiries: None B. Presentation and request support for southern sport complex John Melville, VAA Partnership Dick Siver, Pres., gave a presentation and made an appeal for support to the Southern Valley Sports Complex. Council member Dunn explained Lake Elmo provides recreational opportunities for the area. This is not the first group looking for donations from the City and asks that this request be placed on cable and in the City's newsletter. She suggested they place this issue on a referendum ballot as a means of raising funds. The City Planner asked for their information used to inventory fields within the 15 communities and reasons why or why not the fields could be used. Mr. Melville will schedule a meeting with the Parks Commission to discuss their Phase II. Mayor Hunt explained the City has a policy of not giving out donations because too many public sectors state they are worthy. The City has parks that this organization could use. C. Local Board of Review (Confirm Date) Lake Elmo Board of Review is scheduled for Wednesday, May 10, 2000, from 4:00 to 6:00 p.m. D. Metropolitan Council Transportation Marc Huginen, Met. Council, advised Administrator Kueffner that the Transportation Committee would be reviewing the airport noise amendment on January 24 at the Met Council. Lake Elmo has taken the position that we followed all their rules and wants to remain a recreational airport. If people want to be heard, they should write letters to the Metropolitan Airport Commission. Once the City Administrator receives the meeting agenda, she will decide if there is strategy needed by the City Council, E. Year 2000 UPDATE Mayor Hunt reported all issues were taken care of. 5. ORGANIZATIONAL MEETING: A. Election of Acting Mayor M/S/P DeLapp/Armstrong - to appoint Council Member Susan Dunn as Acting Mayor for 2000. (Motion passed 4-0.) B. Designation of Legal Newspaper The City received two quotations from local newspapers; Stillwater Gazette and Lillie Suburban Newspaper. The Stillwater Gazette publishes on a daily basis, and staff thought it is more important than ever that we retain the flexibility we have because of the 60-day rule. M/S/P DeLapp/Armstrong - to designate the Stillwater Gazette as the City's legal newspaper for 2000 based on the past service to the City. (Motion passed 3-1:Dunn would like Lillie Suburban newspaper to have a chance sometime.) LAKE ELMO CITY COUNCIL MINUTES JANUARY 4, 2000 2 C. Designation of Official Depositories The Finance Director recommended that the City make no changes to the Official Depositories that were designated in 1999. M/S/P Dunn/DeLapp — to designate the Lake Elmo Bank, Royal Alliance Association, Inc., (Franklin Fund), Paine Webber, Prudential Securities, Merril Lynch, Minnesota Municipal Money Market Funds (4M Fund), and Smith Barney as the City's Official Depositories for 2000. (Motion passed 4-0). D. Resolution Authorizing Signatures for Funds drawn from Lake Elmo Bank M/S/P Dunn/Armstrong — to adopt Resolution No. 00-01, A Resolution Authorizing Signatures for Funds Drawn from Lake Elmo Bank. (Motion passed 4-0). E. Appointment of City Engineer M/S/P Dunn/DeLapp — to appoint Tom Prew, TKDA, as the City Engineer for 2000. (Motion passed 4-0). F. Appointment of City Attorney Council member Armstrong would like to separate the criminal expenses from civil expenses. Last year, the City Administrator drafted an RFP for City Attorney and this REP will be brought to the next meeting for review. Administrator Kueffner stated there are changes to procedures and will bring these changes to the next meeting. M/S/P Armstrong/DeLapp — to appoint Jerry Filla, Peterson, Fram & Bergmann as the City Attorney for 2000, in addition the Council reserves the right of splitting criminal and civil activities. The City Administrator will have this information for the February I" meeting. (Motion passed 4-0). G. Appointment of Financial Advisor M/S/P Dunn/Armstrong — to appoint Springsted Company as the City's Financial Advisor for 2000. (Motion passed 4-0.) H. Appointments to Planning Commission M/S/P Dunn/DeLapp — to appoint Tom Armstrong, Kathy Sedro, and Bob Helwig to three-year terms on the Planning Commission. Terms shall commence on January 1, 2000 and shall expire on December 31, 2002. (Motion passed 4-0.) Discussion followed on staggering terms. Council member DeLapp thought staggered terms is irrelevant and makes sense to vote commissioners in for a full 3 years. We have never had more than one person leave the Planning Commission at the same time. Planner Dillerud stated this is the best Planning Commission he ever worked with. I. Appointment to Parks Commission The terms of Kes Tautvydas, Gary Jader, and David Steele expired on December 31, 1999. All three of these members have indicated a desire to be reappointed. The City received a letter of resignation from Gloria Knoblauch, who has been on the Parks Commission since July 1986. M/S/P DeLapp/Armstrong — to appoint Kos Tautvydas, Gary Jader, and David Steele to three-year terms on the Parks Commission. The terms shall commence on January 1, 2000 and shall expire on December 31, 2002. (Motion passed 4.0.) LAKE ELMO CITY COUNCIL MINUTES JANUARY 4, 2000 3 M/S/P Dunn/Armstrong — with regrets to accept the resignation of Gloria Knoblauch from the Parks Commission, and appoint John Heroff to serve out her term, which expires 12/31/2000 (At which time he will be eligible for a three-year reappointment.) Further, the administrator is directed to send a letter of appreciation to Gloria Knoblauch. (Motion passed 4-0). Resolution adopting fee schedule for 2000 Administrator Kueffner reported the Resolution needed to be modified to reflect the year change from 1994 to 1997 codes. The WAC charges are $800 for current defined well service area, $1600 for the hook up charge for new service areas. (Spelling error in line, private roads in AG zoning.) Council member DeLapp indicated the Building codes are written in 3 yr. Cycles, and when the next updates come through, they should be read carefully because it will combine the Uniform, Southern BOCA and Canadian codes. M/S/P DeLapp/Armstrong — to adopt Resolution No. 00-02, A Resolution adopting the 2000 Fee Schedule, as amended. (Motion passed 4-0.) Council member Dunn had a concern with the taking of bulk water from hydrants because there is no written policy on who can use this. The reason for this is in the past there was a problem with taking drinking water and using it for dust control in other cities. Administrator Kueffner explained the water taken is to fill pools or for watering trees. K. Appointments to Lake Elmo Environment Management Commission The Commission is short six members and the vacancies will be advertised in the City Newsletter. A suggestion was made to find out what the Oakdale Environmental Commission has done. M/S/P DeLapp/Annstrong — to appoint Margaret Carlson, Bruce Dunn, Greta Gauthier, and Barry Harrison to the Lake Elmo Environment Management Commission. Further, at the Commission's organizational meeting in January, it determines how the Commission's terms will be staggered. (Motion passed 4-0). L. Appointment to Village Cormnission The City received the resignation of Cindy Gackle. The Village Commission will meet on Saturday, January 8 at City Hall. M/S/P Armstrong/Dunn — to appoint Yvette Oldendorf, Anne Bucheck, Jeanne Nelson, Brett Emmons, Arlo Frost, David Herreid, Debbie Krueger, and Mary Moberg to the Village Commission. Further, at the Commission's organizational meeting in January, it determines how the Commission's terms will be staggered. (Motion passed 4-0.) M. Appointments to Human Rights Commission It was noted that Debbie Krueger resigned from the Commission. Vacancies will be advertised in the City Newsletter and Cable. M/S/P DeLapp/Armstrong — to appoint Cathy Twiss, Carol Banister, and Joni Chavez to the Lake Elmo Human Rights Commission. Further, at the Commission's organizational meeting in February, it determines how the Commission's terms will be staggered. (Motion passed 4-0.) N. Appointment of Council Liaisons to City Commission and Committees The Council liked the ability to attend the various commission meetings. They get good minutes from each commission, the staff advises, the Planning Commission meeting is on cable for viewing, and thought it is not necessary to have people appointed. Mayor Hunt would like to leave it up to the commissions if they want a liaison. LAKE ELMO CITY COUNCIL MINUTES JANUARY 4, 2000 4 6. MAINTENANCE/ PARIUFIRE/BUILDING: NONE 7. CITY ENGINEER'S REPORT: A. Escrow Reduction #1 Parkview Estates M/S/P DeLapp/Armstrong - to table to January 18 Council meeting per the recommendation of the City Engineer. (Motion passed 4-0.) 8. PLANNING/LAND USE & ZONING: NONE 9. CITY ATTORNEY'S REPORT: NONE 10. CITY COUNCIL REPORTS: NONE 11. UNFINISHED BUSINESS 12. NEW BUSINESS: A request was made to add to the City web page a City calendar showing meeting dates and staff update. 13. CITY ADMINISTRATOR'S REPORT: A. Set date for street workshop The Council set the date of Saturday, January 29, 9 a.m. at City Hall for a street workshop and extended an invite to Tom Prew, the Maintenance crew, and Fire Dept. Council member DeLapp asked to invite outside experts to make sure that the aesthetic and traffic calming design elements were considered. B. Direction establishing a grading permit process. Administrator Kueffner explained the intent of granting a grading permit to a developer before a Final Plat is approved was to give developers a heads up because of the short construction season. The Developer has to have the City Planner's and City Engineer's approval and a bond submitted. Council member Armstrong questioned the process because it was new to her. The City Planner asked the Council if they were going to manage construction plans and asked that they don't get involved, or change standards. There are vested rights in the Preliminary Plat, nothing happens until a FP has been approved. Council member DeLapp responded that sometimes during Preliminary Plat review, the Council asks to have changes, but the developer doesn't do it when they come in with the Final Plat. Mayor Hunt added when the City had contract planners the Council's requests didn't get done by following through, but now we have a planner on staff. The Council has to be careful with their direction. There was no Council consensus on the City planner changing the way he is operating. Design concerns on roads and curbs can be discussed at the Street workshop. Council member DeLapp talked to John Kari, who leads the Met Council's "Smart Growth" initiative, who suggested looking at a development in Farmington. He will pass the information on to the Village Commission, Planning Commission and City Planner. Comprehensive Plan The City Planner announced the Public Hearings are scheduled for January 24, north half of the City and Feb 14", south half of City for policy and land use sections. The Commission asked to notify any property owner where the land use has changed. The Council adjourned the meeting at 9:05 p.m Respectfully submitted by Sharon Lumby, Deputy City Clerk Resolution No. 2000-01 Authorizing Signatures for Funds Drawn from Lake Elmo Bank Resolution No. 2000-02 Adopting the 2000 Fee Schedule LAKE ELMO CITY COUNCIL MINUTES JANUARY 4, 2000 Q�_LAIM3 Subj: Re: Requested info on Claims Date: 12/15/99 6:51:41 AM Central Standard Time From: LakeElmoDO To: SharinLE Public Works was not involved with the maintenance of the boulevards on 30th st n. you will need to talk to Mike Bouthilet regarding equipment needs for that work. Replacement radios for the new loader and truck were in the specifications and in our radio upgrade program that was outlined during this years budget workshop. Our radios are over 15 years old and are outdated and do not serve our needs. At the budget workshop I explained that I was going to replace radios over a three year period. We increased our line item under communications to cover replacements. Any new equipment would have a new radio included in the purchased price. Pro Communications currently has the state contract. If there are any further questions please contact me at 651-770-2537 Thank You Dan Olinger Saturday, February 19, 2000 America Online: Sharini-E Page: 1 Lee Hunt Councilmembers: Agenda Steve DeLapp Susan Dunn Rosemary Armstrong Lake Elmo City Council Chuck Siedow City Administrator Tuesday, January 4, 2000 Mary Kueffner 3800 Laverne Avenue N., Lake Elmo, MN 55042 Asst. City Admin./Planner Chuck Dillerud Telephone: 651-777-5510 Fax: 651-777-9615 E-Mail: LakeElmoMK a,aol.com Please Read: Since the City Council does not have time to discuss every point presented it may appear that decisions are preconceived. However, staff provides background information to the City Council on each agenda item in advance; and decisions are based on this information and experience. In addition, some items may have been discussed at previous meetings. If you are aware of information that has not been discussed, please fill out a "Request to Appear Before the City Council form", or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items may be continued to a future meeting if additional time is needed before a decision can be made. 7:00 P.M. Meeting Convenes with Pledge of Allegiance 1. Agenda 2. Minutes: December 21, 1999 3. Claims 4. Public Inquiries/Public Informational A. Public Inquiries B. Presentation and Request for support for Southern Sport Complex: John Milville, VAA partnership C. Local Board of Review (Confirm Date) 5. Organizational Meeting A. Election of Acting Mayor B. Designation of Legal Newspaper C. Designation of Official depositories D. Resolution authorizing signatures for funds drawn from Lake Elmo Bank E. Appointment of City Engineer F. Appointment of City Attorney r Lake .;Imo City Council Agenda Jauary 4, 2000 Page 2 (5. Organizational Meeting Continued) G. Appointment of Financial Advisor H. Appointments to Planning Commission I. Appointments to Parks Commission J. Resolution adopting fee schedule for 2000 K. Appointments to Environment Management Commission L. Appointments to Village Commission M. Appointments to Human Rights Commission N. Appointment of Council Liaisons to City Commission and Committees 6. Maintenance/Park/Fire/Building 7. City Engineer's Report A. Escrow Reduction #2: Parkview Estates B. Other 8. Planning/Land Use and Zoning 9. City Attorney's'Report 10. City Council Reports A. Mayor Hunt B. Council Member Armstrong C. Council Member DeLapp D. Council Member Dunn E. Council Member Siedow 11. Unfinished Business A. Stonegate Trails (Administrator) B. Trail Maintenance Policy C. Contract for Building Inspection Services (1-5-99) D. Lake Elmo Diary E. Car Ordinance F. E-Mail Transmission G. Deserted house at 896137th Street H. Expansion/Upgrade at City Hall 12. New Business 13. City Administrator's Report A. Set date for Street Workshop 14. Adjourn