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HomeMy WebLinkAbout03-08-00 CCMMINUTES APPROVED: MARCH 21, 2000 LAKE ELMO CITY COUNCIL MINUTES MARCH 8, 2000 (The Council meeting date had been changed because March 7 s was Precinct Caucus night.) 1. AGENDA 2. MINUTES: February 15, 2000 MINUTES: February 23, 2000 Workshop 3. CLAIMS 4. PUBLIC INQUIRIES/INFORMATIONAL: A. Public Inquiries: None B. Applications for Village Commission C. Application for Human Rights Commission —DELETED 5. CONSENTAGENDA: 6. MAINTENANCE/PARK/FIRE/BUILDING: A. Greg Malmquist, Fire Chief B. ADDED: Request from West Lakeland For Fire Protection Quote 7. CITY ENGINEER'S REPORT: A. Parkview Estates Escrow Reduction - DELETED 8. PLANNING, LAND USE & ZONING: A. Comprehensive Plan Amendment & PUD Concept Plan — Stillwater Investment 9. CITY ATTORNEY'S REPORT: None 10. CITY COUNCIL REPORTS: A. Mayor Hunt: Update on work for 2000 B. Council Member DeLapp: Strategic Planning IL UNFINISHED BUSINESS: 12. NEW BUSINESS: 13. CITY ADMINISTRATOR'S REPORT: A. Criminal Prosecution Procedure Workshop B. Water System: I-94 & Old Village C. ADDED: Stonegate Park Dedication Fee Mayor Hunt called the Council meeting to order a 7:00 p.m. in the Council chambers. PRESENT: Siedow, Dunn, Hunt, Armstrong, DeLapp, City Attorney Filla, City Engineer Prew, City Planner Dillerud, and Administrator Kueffner 1. AGENDA: M/S/P Dunn/Armstrong — to approve the March 8, 2000 City Council Agenda, as amended. (Motion passed 5-0). 2. MINUTES: February 15, 2000 M/S/P DeLapp/Armstrong — to approve the February 15, 2000 City Council minutes, as amended. (Motion passed 5-0). MINUTES: February 23, 2000 Workshop M/S/P DeLapp/Siedow — to approve the February 23, 2000 City Council Workshop minutes, as presented. (Motion passed 5-0). 3. CLAIMS M/S/P Dunn/Armstrong — to approve the March 8, 2000 Claims, as amended (on Page 4, change snow to trail grooming). (Motion passed 5-0). 4. PUBLIC INOUIRIESANFORMATIONAL: A. Public Inquiries: None B. Application for Village Commission LAKE ELMO CITY COUNCIL MINUTES MARCH 8, 20000 M/S/P DeLapp/Armstrong — to appoint Cheryl Bartholomew, 2229 Legion Avenue N. and Constance Spaise, 2995 Legion Avenue, on the Lake Elmo Village Commission. (Motion passed 5-0). Planning books will be given to the new Village Commissioners. Planner Dillerud will look into having a speaker come to City Hall and talk to the Council and Commissions about TDR and PDR. Mayor Hunt advised that the League does offer customization of one -day courses. C. Application for Human Rights; DELETE The application received was withdrawn. 5. CONSENT AGENDA: None 6. MAINTENANCE/PARK/FIRE/BUILDING: A. Greg Malmquist, Fire Chief, reported he would attend the first meeting of the month to update the Council on Fire Department activities. Two new "Life Pack 500" defibrillators were placed in service; the old unit is installed in the squad car. His taking the squad car home has worked out well because he can get on scene within 3-4 minutes, particularly on a medical call. On fire calls, he advises incoming units. When he is on vacation, the car is turned over to the Assistant Chief. The City had two fires, a house on Keats Avenue and a movilla in Cimarron. Fire Dept. member, Bonnie Collyard has passed the National Registry E.M.T. exam. According to the DNR, a burning permit ban starts, Monday, March 13, and Greg will announce when the ban is lifted. B. Request from West Lakeland for Fire Protection Quote The City Administrator received a memo from Susan Agrimson, West Lakeland Township Clerk, requesting a quote for a fire service contract from the Lake Elmo Fire Dept. Greg Malmquist indicated the City never put together a package like this and has some concerns, particularly, daytime coverage, yet the pool for potential firefighters will be enlarged. He will be meeting with the administrator on Thursday. Administrator Kueffner did not agree with Chief Malmquist as who should serve on the Fire Department Study Committee. She suggested the Fire Chief and one of the senior members of the dept. When the Dept. was asked who would be interested in serving on the Committee, Chief Malmquist stated Chris Howard was the only member who expressed interest in serving on the committee. M/S/P DeLapp/Dunn — to appoint Chief Malmquist and a Fire Dept. member suggested by the City Administrator to serve on the Fire Dept. Study Committee. (Motion passed 5-0.) 7. CITY ENGINEER'S REPORT: A. Parkview Estates Escrow Reduction - POSTPONED 8. PLANNING, LAND USE & ZONING: A. Comprehensive Plan Amendment and PUD Concept Plan Stillwater Investment City Planner Dillerud reported he has been advised by Stillwater Investment that the concept of 109 single- family lots and not more than 25,000 square feet of office on a four -acre site would prove feasible. Staff has been advised that the Council can take no formal action regarding an application amended per the above description until a new Public Hearing has been conducted by the Planning Commission. Mile Gair indicated Stillwater Investment is in the process of preparing a plat, site plan, documents, with an amendment for a formal request for four acres of commercial. Council member Dunn asked the applicant, with the higher density requested, to consider something different and not ask for additional bonuses for second log home. She asked applicants to look at studies that have been done and the themes brought forth. Councilmember DeLapp agreed that with a PUD, something nice could go done there. Planner Dillerud indicated Stillwater Investment has removed its LAKE ELMO CITY COUNCIL MINUTES MARCH 8, 20000 2 request regarding the use of the Betty Smith homestead parcel for another log structure to be used as Stillwater Investment offices. M/S/P DeLapp/Siedow - to refer Stillwater Investment applications to the Planning Commission to hear and make a recommendation on a plan for 109 new single family lots, plus one, and not more than 25,000 square feet of office use, would consider two levels in building, designated on a four acre parcel in NE corner, as the plan presented by Planner Dillerud, signed by Council member Steve DeLapp and agreed upon by the applicants. (Motion passed 4-1:Armstrong: does not object to the commercial in the northeast corner, but liked to see the number of lots go down with a larger business area. Dunn: look at studies that have been done and themes brought forth. Mike Gair pointed out the Council changed the Suburban Residential Development Definition not to exceed 1.4 dwelling units per acre, for a total of 119. Planner Dillerud noted that this was the Council's previous motion and that the project will be going back to the Planning Commission. He will recommend to them the appropriate change to the SRD definition in this regard. The Council thanked Stillwater Investment for the effort it put into this plan. 9. CITY ATTORNEY'S REPORT: None 10. CITY COUNCIL REPORTS: Mayor Hunt gave an update on his proposed initiatives for 1999. 1. Feedback system on web is done. 2. Web page is up and going. 3. Monthly survey cards. 4. Structure Council meetings so Dept. Heads come to give updates is done. 5. Staff plan created —additional staffing needs (what are the triggers we need --review in 2000). 6. Technology. 7. Document management system — prepare 5-year plan. 8. Facility equipment plan —review in 2000. 9. Major Community Activities: I-94 Corridor Plan (part of the Comp Plan). 10. Firefighter recruitment plan. 11. Customer service initiative The Administrator thought the Council and staff should meet and set some goals. Mayor Hunt will investigate a retreat workshop and bring a recommendation back to Council under Old Business. Street names — Administrator Kueffner explained the City entered into agreement to follow the Uniform Street Naming and Property Numbering System as filed in the County's Courthouse. The County stopped the recording of the Fields II plat because the east, west streets were suppose to be numbered streets and would not record the plat until the street names have been changed. Council member DeLapp had a problem with this system, as the cities of Woodbury, Forest Lake, Stillwater threw it out. He suggested placing the Uniform Street Naming system on future agenda, with completion by May, 2000. Council member DeLapp would like to look into technology for logging into Council meetings, if away. Council member Siedow responded then no one would be here at the meetings. Tour of streets workshop — Issues submitted by Council member DeLapp. The Council asked the Planning Commission to set up a street committee. Council member Armstrong and Planning Commission Chair, Tom Armstrong, volunteered to serve on this committee. 11. UNFINISHED BUSINESS: The Cat Ordinance is almost done and will be on the next Council Agenda. Attorney Filla will give an update on the abandon house considered a nuisance. LAKE ELMO CITY COUNCIL MINUTES MARCH 8, 20000 3 12. NEW BUSINESS: None 13.CITY ADMINISTRATOR'S REPORT: A. Criminal Prosecution Procedure Workshop The Council suggested that this issue be added to this agenda for further discussion. The Council thanked Attorney Fills, and Sgt. Jay Kimble for attending the February 26`" workshop. At a previous Council meeting, there was a motion to go out for an REP. We could advertise the RFP in the League Bulletin and Stillwater Gazette and ask the firms to present us with a proposal on an hourly basis and flat fee basis. Limit to firms used in Washington County. The staff will come back with ways to address on how to facilitate proposal. B. Water System I-94 & Old Village — POSTPONED C. Update on Stonegate Park Dedication Administrator Kueffner advised the Council that the developer of Stonegate owed the City $17,000 and will pay us from the proceeds of selling the last lot. The Council adjourned the meeting at 8:35 p.m. Submitted by Sharon Lumby, Deputy City Clerk LAKE ELMO CITY COUNCIL MINUTES MARCH 8, 20000 4 Mayor: Lee Hunt Councilmembers: Steve DeLapp Susan Dunn Rosemary Armstrong Chuck Siedow Lake Elmo City Council Wednesday March 8, 2000 3800 Laverne Avenue No. Lake Elmo, MN 55042 777-5510 777-9615(fax) LakeElmoMK@aol.com E-Mail Please read: Since the City Council does not have time to discuss every point presented, it may appear that decisions are preconceived. However, staff provides background information to the City Council on each agenda item in advance; and decisions are based on this information and experience. In addition, some items may have been discussed at previous council meetings. If you are aware of information that has not been discussed, please fill out a "Request to Appear Before the City Council form; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items may be continued to a future meeting if additional time is needed before a decision can be made. Agenda City Council Meeting Convenes 7:00 PM (The Council meeting date has been changed because March 7th is Precinct Caucus night) Pledge of Allegiance 1. Agenda 2. Minutes February 15, 2000 February 23, 2000 workshop 3. Claims 4. PUBLIC INQUIRIES/INFORMATIONAL: A. Public Inquiries B. Applications for Village Commission C. Application for Human Rights Commission 5. CONSENT AGENDA: 6. MAINTENANCE/PARK/FIRE/BUILDING: A. Greg Malmquist, Fire Chief 7.CITY ENGINEER'S REPORT: Tom Prew A. Parkview Estates Escrow Reduction 8. PLANNING, LAND USE & ZONING: C. Dillerud A. Comprehensive Plan Amendment & PUD Concept Plan — Stillwater Investment B. Other 9. CITY ATTORNEY'S REPORT: Lake Elmo City Council Agenda March 8, 2000 Page 2 10. CITY COUNCIL REPORTS: A. Mayor Hunt B. Council Member DeLapp: Street Names C. Council Member Dunn D. Council Member Armstrong E. Council Member Siedow 11. UNFINISHED BUSINESS: A. Trail Maintenance Policy B. Contract for Building Inspection Services(1-5-99) C. Lake Elmo Diary:Add to Work Plan D. Cat Ordinance E. E-Mail Transmission F. Staff Review on deserted house at 8961 371" Street G. Upgrade of City Hall 12. NEW BUSINESS: 13. CITY ADMINISTRATOR'S REPORT A. Criminal Prosecution Procedure Workshop B. Water System: I-94 & Old Village