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HomeMy WebLinkAbout08-01-00 CCMMINUTES APPROVED: August 15, 2000 LAKE ELMO CITY COUNCIL MINUTES AUGUST 1, 2000 1. AGENDA 2. MINUTES: June 20, 2000 July 18, 2000 3. CLAIMS 4. PUBLIC INQUIRIES/INFORMATIONAL: A. Public Inquiries B. Recommendation from MAC on SirenWarning System C. Huff Puff Proclamation: Lake Elmo Jaycees, Todd Carlson D. Water Ski Show:Tri-Lakes Assoc., Joe Kiesling E. Position on Public Facility: Chuck Palmer, Lakewood Church NOT in attendance. 5. NEW BUSINESS: 6. CONSENT AGENDA: 7. MAINTENANCE/PARK/FIRE/BUILDING: A. Verbal update on finances and Budget: Marilyn Banister 8. CITY ENGINEER'S REPORT: A. Tana Ridge Escrow Reduction 9. PLANNING. LAND USE & ZONING: A. Division/Consolidation of Platted Property — Taylor/Schmidt B. Tax Abatement: Application to Washington County C. Office Condo Site and Building Plan Review: Dorothy Erban D. Planning Commission Communication Regarding Old Village Zoning 10. CITYATTORNEY'S REPORT: None 11. CITY COUNCIL REPORTS: 12. UNFINISHED BUSINESS: E. Street Names Set Date for Fire Department Study Committee Meeting Set date for Joint meeting with Oak Park Heights Set date for Comprehensive Plan Workshops Valley Branch Watershed District Issues, Project started without a VBWD Permit 13. CITY ADMINISTRATOR'S REPORT: A. Meeting with Mn/DOT on Heart of America Mayor Hunt called the Council meeting to order at 7:00 p.m. in the Council Chambers. PRESENT: Siedow, Dunn, Hunt, Armstrong, DeLapp, Administrator Kueffner, City Planner Dillerud, City Attorney Filla, City Engineer Prew and Finance Director Marilyn Banister. 1. AGENDA M/S/P Dunn/DeLapp — to approve the August 1, 2000 Council agenda, as amended. (Motion passed 5-0). LAKE ELMO CITY COUNCIL MINUTES AUGUST 1, 2000 2. MINUTES: June 20, 2000 M/S/P Armstrong/DeLapp — to approve the June 20, 2000 City Council Minutes, as amended. (Motion passed 5-0). MINUTES: July 18, 2000 M/S/P DeLapp/Armstrong — to approve the July 18, 2000 City Council Minutes, as amended. (Motion passed 5-0). 3. CLAIMS Question if this was a typo in Kevin Shoeberg's Criminal Prosecution, line item June 1, 00, 0 Hours, in the amount of $150.00. M/S/P DeLapp/Dunn — to adopt Resolution No. 2000-029, as presented, in the amount of $74,155.51. (Motion passed 5-0). 4. PUBLIC INOUIRIES/INFORMATIONAL A. Public Inquiries - None B. Warning System Sirens Mayor Hunt reported that MAC has been working with Federal Signal since January to come up and review final siren locations. The cost of each siren is approximately $20,000 installed. MAC suggested purchasing 10 or 11 warning system sirens over a period of time. The siren will be replaced at Cimarron and Fire Station located on Laverne Avenue N.. Fire Chief Malmquist contacted Mike Polebna, Washington County Parks, who said there is no money in their budget for a warning siren. Malmquist will continue to investigate and will be contacting Washington County Impact. MAC recommended that the staff create a concept plan for the sirens to include the placement and funding. C. Huff N Puff Proclamation:Lake Elmo Jaycees: Todd Carlson Todd Carlson, Lake Elmo Jaycees Chair, requested the Council proclaim August 10-13, 2000 to be Huff N Puff Days, the official City celebration for 2000 in Lake Elmo. M/S/P Dunn/Siedow- to proclaim August 10-13, 2000 as Huff Puff Days and to waive the fees for the ballfield lights. (Motion passed 5 —0.) MAYOR HUNT PROCLAIMED THE SECOND WEEK OF AUGUST, 2000 AS HUFF'N PUFF DAYS AND NAMED THE CITY CELEBRATION FOR LAKE ELMO AND TO ENCOURAGE ALL CITIZENS OF THIS CITY TO PARTICIPATE AND EXTEND THEIR UTMOST SUPPORT FOR THIS ORGANIZATON AND THOSE IN IT WI-IO CONTINUE THEIR FINE WORK FOR OUR COMMUNITY. LAKE ELMO CITY COUNCIL MINUTES AUGUST 1, 2000 2 D. Water Ski Show: Tri Lakes Assoc. - Joe Kiesling Joe Kiesling, Tri Lakes Assoc., requested Council approval of a Water Surface Use Permit for the Annual Water Ski Show on Lake Jane on August 13, 2000 from 2-4 p.m. The Tri Lakes Assoc. has secured appropriate insurance coverage and the Sheriff's Department has signed off on the permit pending Council approval. M/S/P DeLapp/Dunn - to approve the permit request of Joe Kiesling, on behalf of the Tri- Lakes Association, to hold a Water Ski Show on Lake Jane, August 13, 2000, 2-4 p.m., based on the submittal of the appropriate information and on no unfavorable reports. (Motion passed 5-0.) E. Position on Public Facility: Chuck Palmer Lakewood Church — NOT IN ATTENDANCE The Impact Zoning Committee will discuss this item. The PF Moratorium deadline expires in September. 5. NEW BUSINESS 6. CONSENT AGENDA 7. MAINTENANCE/PARK/FIRE/BUILDING: a. Verbal Update on Finances and Budget Finance Director, Marilyn Banister, provided a six-month update and preliminary budget. The auditors would like to know when the Council wishes to discuss the audit. Marilyn will be retiring in October 2001. The Council asked the Finance Director to contact the auditors to see if they're available for August 15, at 6 p.m. The Council should communicate to Mary whether Saturday morning or a Tuesday night is available for a budget workshop. B. Brad Winkel, Pres. of Lake Elmo Fire Firefighters' Relief Assoc. Brad Winkel, Pres. of Lake Elmo Fire Firefighters' Relief Assoc, provided a schedule for lump sum pension plans for year 2000, determination of plan liabilities and required municipal contribution in 2001 for retired firefighters. The Council commended Brad for working with the auditors and clearing up past problems. M/S/P Armstrong/Dunn — to approve Firefighters' Relief Association Reporting Form Year 2000,Determination of Plan Liabilities & Required Municipal Contribution in 2001. (Motion passed 5-0.) LAKE ELMO CITY COUNCIL MINUTES AUGUST 1, 2000 3 8. CITY ENGINEER'S REPORT A. Tana Ridge Escrow Reduction City Engineer Tom Prew recommended Escrow Reduction No. 3 be reduced for Tana Ridge to the following amounts: Site Grading $ 500.00 Turf Establishment $ 2,000.00 Watermain $ 1,000.00 Storm Sewer $ 1,000.00 Streets $20,000.00 Pathways $12,500.00 Street Signs $ 500.00 Landscaping $ 5,000.00 Subtotal $42,500.00 125% Security $53,125.00 2% City Administrative Fee Paid M/S/P DeLapp/Siedow - to approve Escrow Reduction No. 3 for Tana Ridge, as recommended by Tom Prew. (Motion passed 5-0). Councilmember DeLapp was impressed with the filled landscaped islands in Tana Ridge. Tom Prew gave an update on Well #2 for Carriage Stations. The State Health Dept. is expanding the well advisory area near the Lake Elmo Airport. The Health Dept. will send a letter approving the site for a municipal well. 9. PLANNING, LAND USE & ZONING: A. Division/Consolidation of Platted Property - Taylor/Schmidt At its July 24, 2000 meeting, the Planning Commission recommended approval of this application to detach approximately 12, 000 sq.ft. from Lots 1 and 2, Block 1 of Waters Bay (Schmidt) and attach to same area to Lot 1, Block 2, Lake Jane Manor No. 2 (Taylor). Planner Dillerud explained this is a lot line reconfiguration for the purpose of implementing the landscape screening plat that was discussed during review of the Waters Bay plat. The property owners (Schmidt/Taylor) decided that the area to be landscaped should be owned by the Taylor's rather than simply subject to an easement running to the Taylors. M/S/P Dunn/Armstrong — to adopt Resolution No 2000-030, A Resolution Granting a Minor Subdivision to Kelly Schmidt. (Motion passed 5-0). M/S/P Dunn/Armstrong — to adopt Resolution No. 2000-031, A Resolution Granting a Lot Consolidation to Dianne and Douglas Taylor. (Motion passed 5-0). B. Tax Abatement - Application to Washington County LAKE ELMO CITY COUNCIL MINUTES AUGUST 1, 2000 4 At the July 18 meeting, the Council adopted Resolution 2000-028 approving a Tax Abatement District to include the Eagle Point Business Park and High Point Health Center, which covers only the City portion of the abatement. Staff recommended an application to Washington County for abatement of the County's portion of taxes on this area for the duration of the District as well. Planner Dillerud indicated the County Tax Abatement application specified that Lake Elmo will distribute the Tax Abatement funds (both local and County shares) as follows: 1. 50% Water System/50% Old Village Infrastructure until an amount equal to two full years of Water System Bond payments are accrued. ($380,000 or about 4 years per the present forecast) 2. 100% Old Village Infrastructure thereafter. ($370,000 over the first 4 years and $2,000,000 over 6 years thereafter. M/S/P DeLapp/Dunn - to authorize and direct the City Administrator to submit application to Washington County for Tax Abatement consistent with the documentation attached to the August 1, 2000 agenda packet. (Motion passed 3-2:Dunn:She is glad the motion passed, but the philosophy of big government is scary. The share is out there to get, but it is a big pool of money just being moved around. The City has to look at the total good of what the community is all about. Armstrong: She is consistent with her motion to deny from the July 18 meeting. She agrees with the need for the new well project, but the City will chose projects for different purposes were flimsy from County tax money. DeLapp:The City should make the best out of an inappropriate policy.) C. Office Condo Site & Building Plan Review :Dorothy Erban On July 18, 2000 the Council tabled consideration of this application to allow the applicant the opportunity to review the Calthorpe Study, the draft architectural standards for the Old Village and photos of the Maple Grove downtown development. It was the intent of the Council for the applicant to familiarize herself with the type of architectural design the City wants to see in the Old Village and to respond with a revised plan for the proposed structure at State Highway 5 and Laverne Ave that is consistent with these documents/graphics. Steve Erban stated the Calthorpe study has some good concepts, but in reality are we ready for a shopping center concept. Erban indicated the office building is for small offices with outdoor green space. Even if the setbacks were different, he would not have done a different design because of the limited site and did not want to change the small office concept. The driveway is off of Laverne Avenue rather than Highway 5 because of the highway is busy and cannot easily make turns. The applicant did not change their site plan from the July 18`h meeting. LAKE ELMO CITY COUNCIL MINUTES AUGUST 1, 2000 5 Council member DeLapp explained the State requires that commercial buildings, as proposed by the applicant, be designed by an architect registered with the State and granted only after an applicant completes architect school and a week of exams. This building may met State health and safety standards, it may be accessible, but it fails the design elements as considered by the Village Commission, Planning Commission and City Council. Several Council members indicated to Mr. Erban that what was presented to the Council was not what it had in mind even though it goes along with our 15year old code. We now have the Calthorpe Study and the Village Commission guidelines. The building could be redesigned to blend in and not be so modernistic and stand out with the long roofline. Council member Siedow thought the Council was trying to legislature too much taste. As long as the site plan meets the code, we cannot legally deny. Siedow/no second - to approve the site plan submitted by Steve Erban Administrator Kueffner suggested that Jim McNamara put in writing his review of the actual construction plans that are consistent with renderings the Council has of the project. M/S/P Siedow/Dunn -to approve the site plan application of Dorothy Erban for an office condo site and building plan at the NE corner of Laverne Ave and State Highway 5, and to come back for council approval after construction plans have been reviewed by the building official. (Motion passed 4-1:Delapp: He wanted to encourage creativity and if variances were needed he would be open for consideration. Sideow suggested change code for the next meeting. Hunt was disappointed the building didn't meet expectations even though they tried to impress upon the applicant what the City is looking for, but the City has to go along with the existing code. The building will be sprinkled as referred in Tom Prew's memo of June 26. Mndot gave letter for approval. D. Planning Commission Communication Regarding Old Village Zoning Planner Dillerud reported at it July 24, 2000 meeting the Planning Commission adopted the motion directing staff to notify the Council of the Planning Commission's concerns, and willingness to assist the Village Commission in its efforts to draft enforceable architectural standards and other related zoning standards specifically designed for the Old Village. Mayor Hunt will contact Chair Armstrong and Frost to see if they would be available to meet on Monday or Wednesday. 10. CITY ATTORNEY'S REPORT -None LAKE ELMO CITY COUNCIL MINUTES AUGUST 1, 2000 6 11. CITY COUNCIL REPORTS Mayor Hunt and Planner Dillerud attended the Hwy 36 advisory meeting last week. Council member Dunn announced the Washington County Fair starts this August 2nd. Council member Armstrong reported the Livestock Ordinance has gone back to the Planning Commission. M/S/P Armstrong/Dunn — to move the UNFINISHED BUSINESS into an ongoing project list attached to the Council agenda. (Motion passed 5-0.) Council member DeLapp provided a copy of the Star & Tribune editorial on Liveable Streets. 12. UNFINISHED BUSINESS E. Street names: Planning Commission Chairman Tom Armstrong thought a committee should look into road standards, islands, and make recommendations based on what we they saw on the tour of the City. The list of street issues from Council member DeLapp and the Maintenance Crew will be attached to the agenda. Administrator Kueffner explained the city signed a contract and by ordinance adopted the name and numbering system. The City would have to break the contract and amend ordinance. Street issues will be place on agenda under Planning, Land Use & Zoning, and charge back to the Planning Commission. The Fire Department Study committee date should be set up now that vacations are over. Q. Workshops for Comprehensive Plan Staff will look at convenient times and check with the Council. U. Set meeting date for Oak Park Heights Joint meeting. The Council scheduled September 15, 5 p.m. for a joint meeting with Oak Park Heights. The staff will set up agenda with Kris Danielson from OPH to work on building better relations with surrounding communities. Valley Branch Watershed: The post office site started construction without a permit. The City should write another letter to the VBWD asking them to enforce their regulations. John Hanson asked if there are City concerns on projects that they are interested in they would like to be informed because the VBWD is working on its budget. Staff will invite Hanson, Bucheck or Borash to discuss proposed plan. Carriage Station Plat wants lower floor elevations for a dozen homes and made revisions on grading plans according to the VBWD minutes. The Council asked why is this going on and why is the City not in this loop? LAKE ELMO CITY COUNCIL MINUTES AUGUST 1, 2000 7 Beach issue: Lake Elmo resident brought in four truckloads to create a sand beach and dumped dirt on his neighbor's property. The request didn't go to the City or the VBWD. The DNR notified the VBWD. 13. CITY ADMINISTRATOR'S REPPORT: A. Meeting with Mn/DOT on Heart of America Administrator Kueffner reported the HOA and motel would access onto the service lane, now under the jurisdiction of Mn/DOT. At a meeting with Mn/DOT, she was told that it has been their desire to turn -back the service road to the City. MnDot is proposing double left -turn lanes and right turn lanes for service road and a raised concrete 600' medium. M/S/P Armstrong/DeLapp — to direct the staff to approach Mn/DOT to turn -back the I-94 service road to Lake Elmo similar to the conditions for the turn back to Oakdale. (Motion passed 5-0). The Council adjourned the meeting at 10:10 p.m. Respectfully submitted by Sharon Lumby, Deputy Clerk Resolution No. 2000-029 A Resolution approving the August 1, 2000 Claims Resolution No. 2000-030 A Resolution granting a Minor Subdivision to Kelly Schmidt Resolution No. 2000-031 A Resolution granting a Lot Consolidation to Dianne and Douglas Taylor LAKE ELMO CITY COUNCIL MINUTES AUGUST 1, 2000 8 Lee Hunt Councilmembers: Steve DeLapp Susan Dunn Rosemary Armstrong Chuck Siedow Lake Elmo City Council Tuesday August 1, 2000 3800 Laverne Avenue No. Lake Elmo, MN 55042 777-5510 777-9615 (fax) LakeElmoMK@aol.com E-Mail Please read: Since the City Council does not have time to discuss every point presented, it may appear that decisions are preconceived. However, staff provides background information to the City Council on each agenda item in advance; and decisions are based on this information and experience. In addition, some items may have been discussed at previous council meetings. If you are aware of information that has not been discussed, please fill out a "Request to Appear Before the City Council form; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items may be continued to a future meeting if additional time is needed before a decision can be made. Agenda City Council Meeting Convenes 7:00 PM Pledge of Allegiance 1. Agenda 2. Minutes June 20, 2000 July 18, 2000 3. Claims 4. PUBLIC INQUIRIES/INFORMATIONAL: A. Public Inquiries B. Huff `N Puff Proclamation: Lake Elmo Jaycees, Todd Carlson C. Water Ski Show:Tri-Lakes Assoc.,Joe Kiesling D. Position on Public Facility:Chuck Palmer, Lakewood Church 5. NEW BUSINESS: 6. CONSENT AGENDA 7. MAINTENANCE/PARK/FIREBUILDING: A. Verbal update on finances and Budget: Marilyn Banister 8. CITY ENGINEER'S REPORT: A. Tana Ridge Escrow Reduction 9. PLANNING, LAND USE & ZONING: C. Dillerud A. Division/Consolidation of Platted Property — Taylor/Schmidt B. Tax Abatement: Application to Washington County Lake Elmo City Council Agenda August 1, 2000 Pace 2 C. Office Condo Site & Building Plan Review:Dorothy Erban D. Planning Commission Communication Regarding Old Village Zoning 10. CITY ATTORNEY'S REPORT: 11. CITY COUNCIL REPORTS: A. Mayor Hunt B. Council Member DeLapp C. Council Member Dunn D. Council Member Armstrong E. Council Member Siedow 12. UNFINISHED BUSINESS: A. Trail Maintenance Policy B. Contract for Building Inspection Services (1-5-99) C. Lake Elmo Diary:Add to Work Plan D. Upgrade of City Hall E. Street Names (3-8-2000) F. Setup retreat workshop (3-8-2000) G. Open Space Zoning Ordinance Amendments H. Animal Control Ordinance (4-4-2000) I. Policy on reimbursement for city business calls on personal cell phones (4-4-2000) J. Fire Dept. By -Law changes K. Hill Trail N. Improvement 6-6-2000 L. Clean up allowed uses within HB 6-6- 2000 M. Review uses in various zoning districts; noise, enforcement on mining and signs 6-6-2000 N. Policy on sidewalk maintenance and trash bins in Old Village 6-6-2000 O. 15'h Street Improvement 6-20-2000 P. Definitions of Low Impact Uses in Ag Zone 7-18-2000 Q. Comprehensive Plan Workshop dates 7- 18-2000 R. Proposal for Emergency Situations 7- 18-2000 S. Update on Wildflowers Shore Plat 7-18- 2000 T. Set meeting w/Chair Armstrong, Frost, staff, Council to discuss City goals 7-18- 2000 U. Set meeting date for joint meeting with Oak Park Heights Council 7-18-2000 Lake Elmo City Council Agenda August 1, 2000 13. CITY ADMINISTRATOR'S REPORT A.