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HomeMy WebLinkAbout09-19-00 CCMMINUTES APPROVED: October 3, 2000 LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 19, 2000 1. AGENDA 2. MINUTES: September 5, 2000 3. CLAIMS 4. PUBLIC INOUIRIES/INFORMATIONAL: A. Update on 15th Street, Letter from Parkview Estates Assoc. 5. NEW BUSINESS 6. CONSENT AGENDA 7. MAINTENANCE/PARK/FIRE/BUILDING: A. Update on Maintenance Dept.: Dan Olinger B. Lions Play Set: Mike Bouthilet C. Update on Fire Dept. Activities: Greg Malmquist D. Update on Building Activities: Jim McNamara 8. CITY ENGINEER'S REPORT: A. Prairie Hamlet Escrow Reduction B. Approval of 501h St. Improvement Plans 9. PLANNING, LAND USE & ZONING: A. Zoning Ordinance Amendment: Keeping of Livestock B. Community Development Block Grant: Washington County C. Village Commission — Old Village Architectural Guidelines 10.CITY ATTORNEY'S REPORT: I I. CITY COUNCIL REPORTS: 12.UNFINISHED BUSINESS: 13.CITY ADMINISTRATOR'S REPORT: A. Annual Staff Reviews B. Request for Workshop:E&H Earthmovers Mayor Hunt called the meeting to order at 7:00 p.m. in the Council chambers. PRESENT: Hunt, Siedow, Dunn, Armstrong, DeLapp, Administrator Kueffner, Attorney Filla, Planner Dillerud, City Engineer Tom Prew, Maintenance Foreman Dan Olinger, Building Official Jim McNamara, and Fire Chief Greg Malmquist I.AGENDA M/S/P Dunn/Armstrong — to approve the September 19, 2000 City Council agenda, as amended. (Motion passed 5-0.) LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 19, 2000 2. MINUTES NUS/P Siedow/Armstrong — to approve the September 5, 2000 City Council minutes, as amended. (Motion passed 5-0.) 3. CLAIMS M/S/P DeLapp/Dunn — to approve Resolution No. 2000-044, Claim # 18007 through # 18033 in the amount of $25,521.60. (Motion passed 5-0.) 4. PUBLIC INOUIRIES/INFORMATIONAL A. Update on 15TH Street, Letter from Parkview Estates Assoc. Administrator Kueffner reported staff met with the Linder family to discuss to what extent, if any, their business has expanded and possibly out of compliance with their existing Conditional Use Permit. Before the staff meets with concerned residents, it would be helpful to have an estimate of the cost of improving the street to be able to consider all options that are available to remedy the current situation. The Administrator recommended the Council adopt the resolution directing the City Engineer to prepare a report on the improvement. Randy Straus, Parkview Estates Homeowners Assoc., submitted a letter stating concerns on increased amount of traffic now causes unsafe conditions and the frequency of grading is not being done. They are requesting paving of 15t`' Street east of Inwood Avenue. Administrator Kueffner clarified that Mr. Lyman, developer of Parkview Estates, did not escrow approximately 50% of the estimate to pave the portion of 15th Street that runs along this development. What he paid was $5,824.00, and it was based on our current assessment policy. M/S/P Siedow/Armstrong — to adopt Resolution No. 2000-045, directing the City Engineer to prepare a Feasibility Report for paving of 15t" Street east of Inwood Avenue and the report should compare the costs of simply paving the street as is, or bringing it up to a 9-ton design. (Motion passed 5-0). Dan Olinger received two bids for gravel, one from Miller Excay. and the other from Schifsky. This will be brought back as a proposal at the next Council meeting. 5. NEW BUSINESS LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 19, 2000 6. CONSENT AGENDA 7. MAINTENANCE/PARK/BUILDING: A. Update on Maintenance Dept. Activities.:Dan Olinger Dan Olinger reported that the crew is 95% done cleaning storm damage. The crew can get back to their June work, because the storm cleanup took time away from the normal work plan. The crew had planned on working on the gravel shoulders and right-of-way trimming before it snows. Dan didn't know how he was going to get a tub grinder into the site to chip the mountain of brush. Council member Dunn asked the crew to follow up on installing temporary "Children at Play" signs for parade of homes in the new developments. B. Lions Play Set -Mike Bouthilet Parks Commissioner David Pletscher gave a brief description of the playset proposal by Miracle Recreation Equipment Co., which the Parks Commission reviewed at its September 18 meeting. Parks Supervisor Mike Bouthilet stated he would like to get the equipment in this fall rather than sprmg. M/S/P DeLapp/Dunn — to approve the new playground equipment (Option 1B w/Hang Around) for Lions Park in the amount of $26,105, MN Sales Tax $1,696.83, Delivery charges $2,490 from Miracle Recreation of Minnesota, Inc as recommended by the Parks Commission. (Motion passed 5-0.) C. Update on Fire Dept. activities: Greg Malmquist Fire Chief Greg Mamlquist gave an update on Fire Dept. activities. Fire Prevention Night will be held October 10 from 6 to 8 p.m. at the Oakland Jr. High School. D. Update on Building Activities: Jim McNamara Jim McNamara reported the total building fees collected for August was $44,428.72. Cennex is finishing up October 1 and the Machine Shed is done with poured foundation walls and footings. Council member DeLapp LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 19, 2000 indicated the Machine Shed was approved for no retail sales other than for food. Most of the permits are for reroofing because of the July and August storms. Photos can be taken when decking exposed to get quality work. State and uniform building code requires the contractor call for inspections. 8. CITY ENGINEER'S REPORT: A. Prairie Hamlet Escrow Reduction Tom Prew reported the trees on the entrance are not what were on the plan. Howard Bouver, developer, reported the pathways are mowed, walked through development and found plantings of September 9, 1999 in good shape. Chuck Anderson put in more trees to block out the headlights. Tom Prew recommended release of the remaining $10,000 escrow. MIS/P DeLapp/Armstrong — to release the remaining escrow ($10,000) for Prairie Hamlet and accept the improvements. (Motion passed 5-0). B. Approval of 501h Street Improvement Plans Tom Prew completed plans and specs for the 50th Street Improvement and invited residents to review plans on Monday and Tuesday. The road will be a 22' wide blacktop street with 2' shoulders and 7 median islands, which have I V driving lanes to get around the islands. Reid Gilbertson stated the plans do not address goals the people of 501h St. have, such as, the aesthetic need for rural character, and not a relief valve for Highway 36. Rebecca Tenpas asked for a cul-de-sac road to create safety and give them a rural atmosphere. Richard Day was against the cul-de-sac because he drives farm equipment from Goetschel property to his property and asked that the City not take away the convenience of a through street and deny the people access from CSA17. Council member Siedow indicated the City should not make dead end roads, and 50th Street should stay a through road. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 19, 2000 Council member Dunn thought there could be a stop sign at the intersection. By having a cul-de-sac does not mean you cannot get through. The road is in poor condition and she tried to be sensitive to everyone's view and thought a compromise of 60/40 is viable. The City is responsive to the residents' safety and speed issues. Council member Armstrong did not want to see a cul-de-sac because it's too disruptive. 50t' Street has had a long-standing history of a through street. She had considered the western portion as gravel and blacktop the eastern portion, but it comes to a point when the gravel has to go. There is more to rural than just a gravel road. A cul-de-sac is just a fix. She would not like trees in the middle of the center medians because it is a hazard. Mayor Hunt stated cul-de-sacs do not work and gave example of 19'1' St in Oakdale. The City would set a dangerous precedent with a cul-de-sac. If the street is barricaded, people tend to drive around barricades all the time. The City still has to maintain the easement, and it's an expense and concern. You can control speed in this area by design and enforcement. The speed on 3Oh street reduced by 10 mph. The letter from James Hansen, 11260 501h St. N., was read into record recommending that the center islands be left in grass or gravel (or removed altogether) and the money intended for islands/landscaping be used to make 5& Street at least as wide as the development roads that it serves and to add wide shoulders or a walking/biking trail. Council member DeLapp stated landscape is the contingency for his vote. Trees should be planted in islands to provide obscurity and a sign erected defining in advance that islands appear in the road. This is better than a big wide freeway separated by a stripe. Tom Prew will bring in a landscape architect to do design landscaping, and he will bring back the proposal to Council. The shape of the islands was a concern expressed by Council member DeLapp, who would prefer a canoe shape rather than formal rectangle islands. Prew responded he went with rectangle islands for maintenance ease, but could round off the rectangles. Bids will be opened on October 61h to get blacktop on this season. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 19, 2000 5 M/S/P Hunt/Siedow — to adopt Resolution no. 2000-046 approving plans, recognizing the intent look at tree landscaping on both sides of road and trees in islands, and islands contoured in a more natural design rather than rectangle. (Motion passed 3-2:DeLapp, Armstrong, doesn't like the islands because they are dangerous, DeLapp: trees are integral part of traffic control. Need to provide landscape to slow them down; Hunt: fill-in landscape where appropriate, and get opinion from maintenance foreman on maintenance of different median designs.) 9. PLANNING, LAND USE & ZONING: A. Zoning Ordinance Amendment:Keeping of Livestock At its September 11 meeting, the Planning Commission adopted a recommendation to amend the Zoning Ordinance text to decrease the minimum parcel size required for the keeping of horses, but no other livestock, from 10 acres to 5 acres. The Commission also recommended adding a more specific definition of "grazable acres" to the ordinance so to exclude yards, steep slopes and wetlands from grazable acres calculations. M/S/P Dunn/Side — to adopt Ordinance No. 9763, as amended (change to Horses may be kept on any parcel 5 acres or larger.), An ordinance amending Section 300.13 Subd. 15, D&E of the Lake Elmo Municipal Code regarding the keeping of livestock. (Motion passed 5-0.) B. Community Development Block Grant: Washington County Planner Dillerud reported that Washington County has advised the City that the Resolutions adopted by the Cooperating Communities in July were found by HUD to be incomplete and will not make the 2001 cycle with the County. HUD now requires reference to the HOME program in all CDBG agreements. Dillerud doubted that we would see many HOME applications from Washington County communities or even the County HRA. HOME is strictly housing and then only housing for low and very low income used mostly by central cities. The inclusion of the HOME language in the Agreement and Resolution will not impact Cooperating Communities unless they wish to use HOME funds. Council member Armstrong voiced her concern on who spends the money and how. Dillerud responded if we chose to participate, we can use funds for a site selection for a senior project, housing rehabilitation. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 19, 2000 6 Council member DeLapp indicated that no money can be spent without the approval of the jurisdiction of the City Council, and asked that the City Administrator call the County Administrator to get assurance that the County will not impose a project on the City. We do have zoning control. M/S/P Siedow/Hunt — to adopt Resolution No. 2000-047, A Resolution approving Washington County Community Development Block Grant (CDBG) Cooperation Agreement. (Motion passed 3-2:Dunn: all the facts are not here, the agreement has questionable items in it that would negate to the community, did not like the automatic 3 yr. renewal, Armstrong: HUD is an urban program, people in Lake Elmo like to live in a rural community, we should not get in a Federal Govt. program, the city that needs it the most should get it, do not have any defined projects. C. Village Commission Old Village Architectural Guidelines At its September 13 meeting, the Village Commission recommended adoption by ordinance of architectural guidelines for new construction and rehabilitation within the Old Village. Council member Dunn had a problem with dictating architectural standards on old homes, new construction should be mandatory, but existing residential should be policy. Council member Siedow indicated the guidelines were too restrictive, requesting color painted is 50 years too late to do this. Residential should be all policy, and don't set setbacks for commercial buildings. The Council determined that the following guidelines should be as follows: POLICY: Existing residential renovation Place an addition on residential existing should be policy. City hall should have the guidelines in a book form to address inquiries. AGREE Ordinance 4-1 DeLapp POLICY: New residential construction 3-ordinance, 1 policy, Armstrong undecided (include a total teardown) ORDINANCE: Commercial4-lsiedow The Planner and City Attorney will convert this work into an ordinance format for consideration and recommendation by the Planning Commission LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 19, 2000 7 following a Public Hearing. Administrator Kueffner will set up a date for workshop to review the architectural guidelines. 10.CITY ATTORNEY'S REPORT: 11. CITY COUNCIL REPORTS: Mary Holmberg sent out schedule of meetings of Met Subcommittee of legislative town meetings of Met Council operation and performance. Community Days held on Saturday, September 23`d Council member Dunn attended meeting on Thursday at Applewood Golf Course where Professor Adams talked about urban sprawl. Ted Mondale did not show up for the meeting. The trees are planted too close together in Carriage Station and asked staff to inform the developer about the concern so they do not lose trees and have to replant later. Washington County adopted a Resolution terminating the uniform name and numbering street system for Cottage Grove. 12.CITY ADMINISTRATORS REPORT: A. Annual Staff Reviews Administrator Kueffner reported her Laptop could be used by anyone because she is getting a bigger computer because she needs more space. Kueffner would like direction from Council on personnel issues at a workshop. The Council set a September 27 workshop, 5 p.m. including review of VC architectural guidelines. B. E&H Earthmovers The Council received copies of the November 2, 1999 Council minutes when it denied several requests by Terry Emerson, E&H Earth Movers/Trans City Investments for relocation of E&H EarthMovers. The Council directed staff to call a workshop between the Council, PZ and VC to discuss if the City wants to permit the relocation of the business. Administrator will look into a workshop date or at a light agenda night at Planning Commission meeting. Council adjourn the meeting at 10:40 LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 19, 2000 Respectfully submitted by Sharon Lumby, Deputy Clerk Resolution No. 2000-044 September 19 Claims in amount of $25,521.60 Resolution No. 2000-045 Direct City Engineer to prepare a Feasibility Report for paving of 15t' Street east of Inwood Avenue Resolution No. 2000-046 Approving Plans for 50a' St. Resolution No. 2000-047 Approving Washington County Community Development Block Grant Cooperation Agreement Ordinance No. 9763 Keeping of Livestock LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 19, 2000 Mayor: Lee Hunt Councilmembers: Steve DeLapp Susan Dunn Rosemary Armstrong Chuck Siedow Lake Elmo City Council Tuesday September 19, 2000 3800 Laverne Avenue No. Lake Elmo, MN 55042 777-5510 777-9615 (fax) LakeElmoMK@aol.com E-Mail Please read: Since the City Council does not have time to discuss every point presented, it may appear that decisions are preconceived. However, staff provides background information to the City Council on each agenda item in advance; and decisions are based on this information and experience. In addition, some items may have been discussed at previous council meetings. If you are aware of information that has not been discussed, please fill out a "Request to Appear Before the City Council form; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items may be continued to a future meeting if additional time is needed before a decision can be made. Agenda City Council Meeting Convenes 7:00 PM Pledge of Allegiance 1. Agenda 2. Minutes September 5, 2000 3. Claims 4. PUBLIC INQUIRIES/INFORMATIONAL: A. Update on 151h Street, Letter from Parkview Estates Assoc. 5. NEW BUSINESS: 6. CONSENT AGENDA A. 7. MAINTENANCE/PARK/FIRE/BUILDING: A. Update on Maintenance Dept.:Dan Olinger B. Lions Play Set:Mike Bouthilet C. Update on Fire Dept. Activities: Greg Malmquist D. Update on Building Activities:Jim McNamara 8. CITY ENGINEER'S REPORT: A. Prairie Hamlet Escrow Reduction B. Approval of 50`h St. Improvement Plans 9. PLANNING, LAND USE & ZONING: C. Dillerud A. Zoning Ordinance Amendment: Keeping of Livestock Lake Elmo City Council Agenda September 19, 2000 Page 2 B. Community Development Block Grant: Washington County C. Village Commission — Old Village Architectural Guidelines D. 10. CITY ATTORNEY'S REPORT: 11. CITY COUNCIL REPORTS: A. Mayor Hunt B. Council Member DeLapp C. Council Member Dunn D. Council Member Armstrong E. Council Member Siedow 12. UNFINISHED BUSINESS: 13. CITY ADMINISTRATOR'S REPORT A. Annual Staff Reviews