HomeMy WebLinkAbout12-19-00 CCMMINUTES APPROVED: January 2, 2001
LAKE ELMO CITY COUNCIL MINUTES
December 19, 2000
1. AGENDA
2. MINUTES: December 5, 2000
3. CLAIMS
4. PUBLICINQUIRIES/INFORNIATIONAL:
A. Chris Dietzen on behalf of Reco, Inc. Property
B. TH36 Subarea Study
C. Approve Plans and Specifications for Improvement of CSAH 13
(from CSAH6 to south of Highway 5)
5. NEW BUSINESS:
6. CONSENT AGENDA:
A. Resignation of Karen Leach from Parks Commission
B. Planner's Attendance at Annual Planning Conference
7. MAINTENANCE/PARK/FIRE/BUILDING:
A. Update on Maintenance Dept. Activities: Dan Olinger
B. Recognition of Troy Bonim as Firefighter I, Request for Rescue
Vehicle: Fire Chief Greg Mamlquist
C. Update on Building Dept. Activities: Jim McNamara
8. CITY ENGINEER'S REPORT:
9. PLANNING, LAND USE & ZONING:
10. CITY ATTORNEY' S REPORT:
11. CITY COUNCIL REPORTS:
12. UNFINISHED BUSINESS:
13. CITY ADMINISTRATOR'S REPORT:
A. Strategic Planning
B. Ordinance Repealing Section 540 "Uniform Name and um ering
System", and Resolution advising the Washington County Board of
Commissioners of the City's desire to no longer participate in the
program
C. Volunteer Appreciation Party
D. Conference for Newly Elected Officials 2001 Leadership Conference
for Experienced Officials
E. Agreement for Auditing/Accounting Services HLP Tautges, Redpath,
LTD
LAKE ELMO CITY COUNCIL MINUTES DECEMBER 19, 2000
Mayor Hunt called the meeting to order at 7:00 p.m. in the Council
chambers. PRESENT: Siedow, Dunn, Hunt, Armstrong, DeLapp,
Administrator Kueffner, Planner Dillerud, City Attorney Filla, City Engineer
Prew, and Building Official McNamara
L AGENDA
M/S/P Dunn/Armstrong — to approve the December 19, 2000 City Council
agenda, as amended. (Motion passed 5-0.)
2. MINUTES: December 5, 2000
M/S/P Armstrong/DeLapp — to approve the December 5, 2000 City Council
Minutes, as amended. (Motion passed 5-0.)
3. CLAIMS
Question on fee split for burning permits: Of the $20 burning permit fee, the
City receives $10 and Fire Chief Malmquist receives $10 for visiting the site
for permit approval.
M/S/P Dunn/DeLapp — to adopt Resolution No. 2000-068, Claims # 18324
through 18370 in the amount of $68,936.42. (Motion passed 5-0).
4. PUBLIC INQUIRIESANFORMATIONAL
A. Chris Dietzen on behalf of Reco, Inc Property
Mr. Dietzen stated he understood it was an oversight that he did not receive
a notice of the public hearing or City Council agenda when the Future Land
Use map was discussed. He wanted to discuss his client's desire to develop
the Reco property for commercial use.
Administrator Kueffner asked that the 10-page letter received from Attorney
Dietzen be postponed until the City Attorney and Council had time to review
the letter. Planner Dillerud indicated there would be no submissions to Met
Council or surrounding communities before this item has been discussed.
M/S/P Siedow/DeLapp - to accept the letter from Christopher Dietzen,
Larkin, Hoffinan, Daly & Lindgren, Ltd. on behalf of Reco Inc. for further
discussion. (Motion passed 5-0).
M/S/P Dunn/Siedow - to direct the staff to review correspondence and
prepare item for January 161h agenda. (Motion passed 5-0).
LAKE ELMO CITY COUNCIL MINUTES DECEMBER 19, 2000 2
B. Highway 36 Technical Committee — Report to the Council
Doug Fisher, Washington County, and MnDOT representatives reviewed the
findings from their study. They are proposing to restrict access to TH36 in
order to improve travel times for through traffic on Highway 36, which will
mean travel patterns in the City would be changed to accommodate this plan.
Council member Dunn pointed out the 55-mph speed signs in front of the
Lake Elmo Elementary school are still up and suggested the Council have a
joint meeting with the City of Grant. Our Fire Dept. responds to Hwy 36 so
concerned on what is the easiest access. Natural environment issues need to
be looked at with any proposed projects. Mr. McBride said he was
interested in hearing from our study on Highways 15, 14 and 5.
Council member DeLapp asked the Committee to address bicycle access,
snowmobile use, noise increase and air pollution and provision for transit
and commuter rail. Recommendations will be reviewed and wrapped up in a
final meeting.
C. Approve Plans and Specs for Improvement of CSAH13 (from CSAH 6
to south of Highway 5).
The Council has previously reviewed this request, but sent it back to the
County with a determination that the City did not wish to participate in this
program. It was decided to bring this back to the full Council for
reconsideration after Mayor Hunt, Council member Armstrong, Tom Prew
and Administrator Kueffner met with Washington County Public Works.
Doug Fisher presented plans for the improvement of CSAH13 south of TH5.
The Council asked if a 6-foot wide shoulder could be built instead of 8-foot
wide one. Fisher reported that the plans for the I-94/CSAH13 ramp signals
were almost completed and will forward them to the City for its review.
Also the plans for a signal at CSAH4 and 4`h Street were being prepared and
the County would like to build both of these signals this summer. Council
voiced concern over the cost sharing agreement. There is no cost
participation from the City other than the ongoing cost of signalization.
Individual community picks up electricity costs of $1400 per year. Lake
Elmo is getting tired of paying costs because of the result of other
communities growth.
LAKE ELMO CITY COUNCIL MINUTES DECEMBER 19, 2000 3
The City of Oakdale requested and will pay for a detached bike trail project.
There will be curb and gutter on West Side of road. Council member Dunn
reminded the County that there are water runoff concerns on the Jim Palecek
property and problems from runoff from Anna's Grove and Hwy 5.
Question raised, How is VBWD going to address this before they issue more
permits?
Council member DeLapp supported the County's proposal for an 8' paved
shoulder only if required by state law and not participate in all costs for the
reason being the shoulder does not benefit the Lake Elmo residents by the
County, but benefit for County by Oakdale and Woodbury.
M/S/P Dunn/Armstrong - to direct the staff to contact 3M to see if they are
willing to forgo the assessment and pay for the project including the
donation of the required right-of-way. (Motion passed 5-0).
M/S/P Siedow/Armstrong - to adopt Resolution No. 2000-069 approving the
plans and specifications for Project No. S.A.P. 82-613-09, the construction,
reconstruction or improvement of CSAH13 from CSAH6 to Highway 5.
(Motion passed 4-1:DeLapp: Does not meet City standards, taking money
out of Lake Elmo and putting it in other's hands.)
M/S/P Dunn/DeLapp - to amend motion to request a 6' shoulder, if
permissible, on the Lake Elmo side. (Motion passed 3-2:Armstrong,
Siedow.)
M/S/P Siedow/Armstrong — to adopt Resolution No. 2000-070 approving the
plans and specifications for Project No. S.A.P. 82-613-10, the reconstruction
or improvement of the railroad crossing. (Motion passed 5-0).
5. NEW BUSINESS:
6. CONSENT AGENDA:
A. Resignation of Karen Leach from Parks Commission
M/S/P Dtum/Siedow - to accept the resignation of Karen Leach from the
Parks Commission, and direct the city staff to send a letter of appreciation.
(Motion passed 5-0).
LAKE ELMO CITY COUNCIL MINUTES DECEMBER 19, 2000 4
B. Planner's Attendance at Annual Planning Conference
City Planner Dillerud requested authorization to attend the Annual Planning
Seminar in New Orleans from March 10-14.
M/S/P Dunn/Siedow — to authorize the City Planner to attend the Annual
Planning Conference from March 10-14 to be held in New Orleans at the
approximate cost of $2100. (Motion passed 5-0).
7. MAINTENANCE/PARK/FIREBUILDING:
A. Update on Maintenance Dept. Activities Dan Olinger
Administrator Kueffner asked the Council to consider directing the staff to
advertise for subcontractors that will assist with snowplowing and sanding,
if the need arises. Staff does not know the burden the new streets will put on
the maintenance staff, so thought it premature to consider hiring someone
full-time to assist in this effort until the needs are more readily defined. This
contract work was not specifically in the budget.
M/S/P Dunn/DeLapp — to direct staff to proceed with advertising for
subcontractors (or individuals) that will assist with snowplowing and
sanding, if the need arises. (Motion passed 5-0.
B. Recognition of Troy Bonim as Firefighter I as Badge #69. Received
$16,000 for reimbursement fire dept service from the Carlos Avery fire
and will be
Fire Chief Greg Mamlquist congratulated Troy Bonim, as Firefigther I, with
badge 469.
The Fire Dept. received a $16,000 check from the State for reimbursement
for its services in fighting the Carlos Avery fire and recommended this
money be placed in the Fire Department's Building Fund.
M/S/P Dunn/DeLapp - based on recommendation from staff, the $16,000
received for reimbursement for Fire Dept. services, placed in the Fire Dept.
Building Fund. (Motion passed 5-0).
LAKE ELMO CITY COUNCIL MINUTES DECEMBER 19, 2000 5
The Fire Department requested purchase approval, under the state contract,
for a Ford F-350 rescue vehicle. This vehicle replaces the suburban, which
will not be a frontline vehicle.
M/S/P DeLapp/Siedow — to accept recommendation to purchase Ford F-350
rescue vehicle chassis 2001 specs from Lee Motor Co., Dawson, MN in the
amount of $37,357.20 and $8,752.75 for emergency lighting, markings,
radio install. (Motion passed 5-0).
C. Update on Building Dept. Activities: Jim McNamara
Jim McNamara, Building Official, provided a Building Report Summary for
November, 2000. The Machine Shed restaurant is targeting a mid -February
opening.
Council member DeLapp could not see the 10% internal landscaping islands,
but Planner Dillerud responded what is out there now matches the site plan
that was approved by the Council. Dillerud has revised building elevations
and will be coming to Council for site plan approval. DeLapp added that no
retail space was approved by the Council so if the Machine Shed is
proposing a change, they need to come back for Council approval. The
Council did not have the information before them so this issue will be
discussed at a January meeting.
8. CITY ENGINEER'S REPORT:
9. PLANNING, LAND USE & ZONING:
10.CITY ATTORNEY'S REPORT: None
11. CITY COUNCIL REPORTS:
Council member Dunn just came back from Atlanta, which is the biggest
gridlock ever, and thanked Council member DeLapp and Tom Prew for
finding alternate traffic controlling solutions.
Council member Armstrong thanked the maintenance crew for keeping
streets plowed during the last snowstorm.
12.UNFINSIHED BUSINESS:
LAKE ELMO CITY COUNCIL MINUTES DECEMBER 19, 2000 6
13. CITY ADMINISTRATOR'S REPORT:
A. Strategic Planning:
Administrator Kueffner is in the process of contacting firms that provide
"Goal Setting" seminars for municipalities and asked each Council member
to think of one issue they would like to have addressed at the session to get
back to her before the January 16th meeting.
B. Ordinance Repealing Section 540 "Uniform Name and Numbering
System", and Resolution advising the Washington County Board of
Commissioners of the City's desire to no longer participate in the program.
M/S/P Armstrong/Dunn — to adopt Resolution No. 2000-071, A Resolution
Canceling Agreement No. 1 between Washington County and the City of
Lake Elmo relating to Participation in the County's Uniform System of
Street Naming and Numbering. (Motion passed 5-0)
M/S/P Armstrong/Dunn — to adopt Ordinance 9765, An Ordinance repealing
from the Lake Elmo Municipal Code, Section 540 "Uniform Naming and
Numbering System. (Motion passed 5-0.)
B. Volunteer Appreciation Party
The Lake Elmo Banquet Hall has been booked for Friday, February 9, 2001
for the annual volunteer appreciation party. An invitation roster (also
include election judges, legislators, Met Council Rep Mark Huginen and Joe
Rogers) will be sent for council review.
M/S/P DeLapp/Armstrong — to approve the February 9, 2001 date for the
Volunteer Appreciation party located at the Lake Elmo Banquet Hall.
(Motion passed 5-0).
D. Conference for Newly Elected Officials 2001 Leadership Conference for
Experienced Officials
The League of Minnesota Cities will be holding the 2001 Conference for
Newly Elected Officials and Leadership Conference for Experienced
Officials. If council members are interested, they should contact the City
Administrator.
LAKE ELMO CITY COUNCIL MINUTES DECEMBER 19, 2000 7
E. Agreement for Auditing/Accounting Services, HLB Tautges Redpath
LTD.
M/S/P DeLapp/Dunn — to approve the Agreement for Auditing/Accounting
Services for year ending December 31, 2000 with HLB Tautges, Redpath,
Ltd. (Motion passed 5-0.)
The Council Adjourn meeting at 10:20 p.m.
Respectfully submitted by Sharon Lumby, Deputy Clerk
Resolution No. 2000-068 approve Claims 418324-18370in amount of
$68,936.42
Resolution No. 2000-069 approve plans and specs for the improvement of
CSAH13 from CSAH6 to Hwy 5
Resolution No. 2000-070 Approve plans and specs for improvement of
railroad crossing
Resolution No. 2000-071 Canceling Agreement between Washington
County relating to participation in the County's Uniform System of Street
Naming and Numbering
Ordinance No. 9765 repealing Section 540 Uniform Naming and Numbering
System
LAKE ELMO CITY COUNCIL MINUTES DECEMBER 19, 2000