HomeMy WebLinkAbout09-11-01 CCMMINUTES APPROVED: SEPTEMBER 18, 2001
SPECIAL LAKE ELMO CITY COUNCIL MEETING
SEPTEMBER 11, 2001
Mayor Hunt called the special meeting to order at 5:05 p.m. in the Council
chambers. PRESENT: Siedow, Dunn, Hunt, DeLapp (Departed at 6:40
p.m.), Armstrong, Administrator Kueffner, City Planner Dillerud, City
Engineer Prew, and Finance Directors Berg and Banister.
1. AGENDA
M/S/P Dunn/Delapp - to approve the Special Council meeting agenda, as
approved. (Motion passed 4-0).
2. PLANNING. LAND USE & ZONING:
A. Preliminary Plat, PUD Plan Amendment and Site Plan - United
Properties/DaVern II
Planner Dillerud handed out a modified site plan, that was received on
Tuesday, 9-11-01, per the applicant's and staff understanding of the
Council's direction.
David Ficek, representing DaVern II, explained the only deviation in
exterior surfacing now proposed from all brick is the front gables. The
asphalt shingles have a 30 year life. The buildings are basically hidden by
High Point from the main thoroughfare. They didn't want to impact the
beauty of the Park. They've added a lot of vegetation around the pond.
Council member DeLapp pointed out the buildings do not follow our
standards that require all brick, stone and glass. They look like a house and
have wood framing. No metal siding should be permitted. Where the steel
siding is shown, it should be stucco. This is so different than the High Point
clinic. The buildings should be designed to look commercial, but this project
has come in looking like residential. If the buildings came in as all brick
with a metal seam roof and looked commercial, it would get his support.
Planner Dillerud responded there is no reference to standards in code for
roofing types, except that standing seam metal is permitted.
SPECIAL LAKE ELMO COUNCIL MEETING SEPTEMBER 11, 2001
Council member Armstrong stated the building material standards are
needed to keep out the cheap stuff. She was not in favor of sewer in this
area, but now that it is in, she had high hopes this would bring in a building
like State Farm. She is not in favor of little buildings.
Council member Siedow stated he didn't think we would ever have an
Overland Park here.
Mayor Hunt indicated the Council was saying things they hadn't said at the
last Council meeting.
M/ Siedow/NO second to prepare a resolution approving PUD amendment
and a site plan; subject to the 7 conditions contained in the staff report.
Mayor Hunt stated he could live with the multiple buildings with the
upgraded materials.
M/S/ Armstrong/DeLapp - to adopt Resolution No. 2001-067 denying the
PUD Plan Amendment and Site Plan for United Properties/DaVern II based
on reasons stated as in 1 and 3. They are looking for materials of a high
class commercial design.
Council member DeLapp withdrew the second
Council member Armstrong cautioned the Council they were on a slippery
slope approving smaller buildings.
M/S/P Siedow/DeLapp - to direct the staff to draft a resolution for a PUD
Final Plan and Site Plan for September 18 approving the plans as submitted
with modifications... steel siding replaced by stucco and replacing asphalt
shingles with standing seam metal, as modifications to the plans presented
by the planner, dated 9-11-01. (Motion passed 4- 1 Armstrong: There is sewer
for this proj ect and this is not what we planned. We are putting the city at
risk for sewer and water.
Planner Dillerud indicated he hoped the votes tonight would be consistent
with the votes at the next meeting.
Council member Dunn will not attend the September 18"' meeting and
Council member Siedow may be absent.
SPECIAL LAKE ELMO COUNCIL MEETING SEPTEMBER 11, 2001
2
B. Final Plat and Development Agreement Eagle Point Business Park 2°d
Addition.
Washington County has told the developer the turn lanes are to be
constructed now. The Council asked that construction of the turnlanes be
delayed until needed. The plat should insure the land is there for the
turnlanes, but the lanes should not be constructed until proven they are
needed. Administrator Kueffner has asked Washington County to attend the
next meeting to answer questions.
M/S/P DeLapp/Dunn - to adopt Resolution 2001-067 to approve the Final
Plat and Development Agreement for Eagle Point Business Park 2°a
Addition. (Motion passed 4-1:Armstrong)
3. FINANCE DIRECTOR'S REPORT:
A. 15`h Street Order Preparation of Special Assessment Roll
Finance Director Berg asked for a maximum of 7% rate of interest for
flexibility based on the catastrophe that happen in New York. If Linders'
Greenhouse would like to extend the assessment time beyond the 5 years,
they would have to amend their Conditional Use Permit.
M/S/P Siedow/Armstrong - to amend the resolution by requiring the interest
rate of 7.0 percent per annum and assessment period extended over five
years. (Motion passed 5-0).
M/S/P Seidow/Armstrong - to adopt Resolution No. 2001-069, A Resolution
Declaring Cost to be Assessed and Ordering Preparation of Proposed
Assessment for 151h Street. (Motion passed 5-0).
B. 15'h Street Special Assessment Public Hearing
Administrator Kueffner asked staff to check on why Otto-Sieverson is being
assessed two units when they are in Ag Zoning. Assessment rates are
extremely low and will be reviewed by staff.
M/S/P DeLapp/Armstrong - to adopt Resolution No. 2001-070, A
Resolution for Hearing on October 2, 2001 for the Proposed Assessment for
151h Street. (Motion passed 5-0).
SPECIAL LAKE ELMO COUNCIL MEETING SEPTEMBER 11, 2001
3
C. 50th Street Order Preparation of Special Assessment Roll
M/S/P Siedow/Armstrong - to amend the resolution by requiring the interest
rate of 7.0 percent per annum and assessment period extended over five
years. (Motion passed 5-0).
M/S/P DeLapp/Siedow - to approve Resolution No. 2001-071, A Resolution
Declaring Cost to be Assessed, and Ordering Preparation of Proposed
Assessment for 50"' Street. (Motion passed 5-0).
D. 50th Street Special Assessment Public Hearing
M/S/P DeLapp/Siedow - to adopt Resolution No. 2001-072, A Resolution
for Hearing on October 2, 2001 on Proposed Assessment for 50th Street.
(Motion passed 5-0).
E. Fiscal Year 2002 Budget and Levy
Finance Director Berg provided a Second Draft of the Capital Outlay
Schedule.
ADMINISTRATION:
City Hall Addition
Administrator Kueffner stated the staff is strapped for room and suggested a
3-month timeframe for a recommendation from the Facility Study
Committee. Planner Dillerud did not think this study would be completed in
three months. Council member Dunn would like to utilize the area we have
and suggested proceeding with the proposed plan for the $80,000 addition
that had been submitted. Councilmember DeLapp volunteered to work on
the plans for the addition.
M/S/P Armstrong/Dunn - to direct staff and Council member DeLapp to
bring in a preliminary plan for city hall addition. (Motion passed 5-0).
BUILDING INSPECTIONS:
Vehicle replacement year extended to 2005
PUBLIC WORKS:
Council member DeLapp pointed out that Mike Buckles is using his own
truck to do water readings. Is this because there isn't a truck available?
SPECIAL LAKE ELMO COUNCIL MEETING SEPTEMBER 11, 2001
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The Maintenance Advisory Committee will review the Capital schedule.
FIRE DEPARTMENT:
Fire Chief s car was changed to 2003 replacement year and lowered to
$6,500
Jaws of Life - Council needs more information on replacement.
Grass Rig ('85) - change replacement year to 2003, Need more information.
Turnout Gear - What is wrong with the gear we have. Is it because we don't
have a building to install a washer? Could look into Bubbles or another
company for cleaning.
MAC/PZ will go through the entire capital equipment list and come back
with a recommendation. They should look at a more staggered approach.
Fire Department Compensation:
Council member Siedow asked what towns of our size spend the same
amount as Lake Elmo for a Fire dept. Administrator Kueffner responded the
pay is more than adequate. She had talked to the Finance Director about
going hourly and keeping track in 15-minute increments. (It would be hard
to keep track of firemen's time for punching in and out.).This could be
looked at in the future based on a Fire Department analysis that had been
completed.
Administrator Kueffner indicated this is not the maximum the City can levy,
but it is what we need to run the City. The Council would like to see the
budget again before the final certification. Figures and December date will
be published in the newsletter.
The following sums for the year payable 2002 are:
General Purpose $1,612,500
Total Levy $11612,500
Council member Dunn asked if our residents would see an increase?
Finance Director Banister reported this budget does not have any increase.
SPECIAL LAKE ELMO COUNCIL MEETING SEPTEMBER 11, 2001
M/S/P Siedow/Dunn - to adopt Resolution No. 2001-073, Resolution
adopting the 2002 Preliminary levy. (Motion passed 4-0). Council member
DeLapp had left the meeting.
M/S/P Siedow/Dunn - to schedule a half-hour to 45 minutes for a Finance
workshop before the first Council meeting in November. (Motion passed 3-
0.) Council member Armstrong was out of the room at the time of the vote.
Adjourn 6:50
Resolution No. 2001-067 Approve Final Plat and Development Agreement
for Eagle Point Business Park 2nd Addition
(9-4-01)Resolution No. 2001-068 Setting fees for the 201 Off Site Septic
Systems
Resolution No. 2001-069 Declaring cost to be assessed and Ordering
Preparation of Proposed Assessment for 151h Street
Resolution No. 2001-070 Calling Hearing on October 2, 2001 for the
proposed assessment for 15th Street
Resolution No. 2001-071 Declaring Cost to be assessed and O4rdering
Preparation of Proposed Assessment for 50th St.
Resolution No. 2001-072 Calling Hearing on October 2, 2001 on Proposed
Assessment for 50th St.
Resolution No. 2001-073 Adopting the 2002 Preliminary Levy
SPECIAL LAKE ELMO COUNCIL MEETING SEPTEMBER 11, 2001
6
Lee Hunt
Councilmembers:
Steve DeLapp
Susan Dunn
Rosemary Armstrong
Chuck Siedow
SPECIAL
Lake Elmo
City Council Meeting
Tuesday, September 11, 2001
3800 Laverne Avenue No.
Lake Elmo, MN 55042
777-5510 777-9615 (fax)
LakeElmoMK@aol.com
E-Mail
Please read: Since the City Council does not have time to discuss every point presented, it may appear that
decisions are preconceived. However, staff provides background information to the City
Council on each agenda item in advance; and decisions are based on this information and
experience. In addition, some items may have been discussed at previous council meetings.
If you are aware of information that has not been discussed, please fill out a "Request to
Appear Before the City Council form; or, if you came late, raise your hand to be recognized.
Comments that are pertinent are appreciated. Items may be continued to a future meeting if
additional time is needed before a decision can be made.
Agenda
SPECIAL City Council Meeting Convenes 5:00 PM
L AGENDA
2. PLANNING, LAND USE & ZONING:
C. Dillerud
A. Preliminary Plat, PUD Plan Amendment
and Site Plan - United
Properties/Deverne H
B. Final Plat and Development Agreement -
Eagle Point Business Park 2" d Addition
Terry Berg
3. FINANCE DIRECTOR'S REPORT:
A. 151h Street Order Preparation of Special
Assessment Roll
B. 151h Street Special Assessment Public
Hearing
C. 50'h Street Order Preparation of Special
Assessment Roll
D. 501h Street Special Assessment Public
Hearing
E. Fiscal Year 2002 Budget and Levy
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