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HomeMy WebLinkAbout09-18-01 CCMLAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 18, 2001 6:10 WORKSHOP Council: Siedow, Dunn, Hunt, Armstrong (arrived 6:15 p.m.), DeLapp (arrived 6:32 p.m.), Administrator Kueffner, and Planner Dillerud. 1. Paul Donna, Juran & Moody Finance Director, Terry Berg, is out sick and may not be in until Thursday. Paul Donna provided two scenarios. Council did not want to go out and get a rating. The difference is assessing for turnlanes up front or later. Administrator Kueffiier recommended Scenario B. M/S/P Siedow/Armstrong — to approve Scenario B, as presented by Paul Donna, assume City finance upfront rather than developer pay for turnlanes upfront. At assessment hearing we can determine. (Motion passed 4-0). M/S/P Siedow/Armstrong — to adopt Resolution No 2001-074 approving financing of certain City bonds (State Aid Road and Improvement Bonds). (Motion passed 4-0.) Figures will be filled out at next meeting. Paul Donna stated the average coupon is 4.55, but closer to 4% The Council will hold a workshop on Monday, September 24 at 5:00 p.m. 2. Computer Software Presentation John Heckman, CIT Technology Solutions based out of Woodbury, provides Springbrook software for fund accounting and utility billing applications. Terry Berg looked at three other software vendors in the past. Network and software total $75,300. Finance software and training $52,700. Service back up systems. Runs on windows 2000 servers. • Mayor Hunt indicated this would keep us from adding staff in this area. Administrator Kueffner stated the City did not follow the state ledger guidelines. There are no accounts receivable, has not been tracked before and shows up yearly in the audit. Sick days and vacation days are kept track by employees. The big benefit is daily backups. Balances on water bills can be raised by anyone. Staff has not by law provided the Council what is required. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 18, 2001 Consideration of expansion is included and existing server is provided for growth. Existing hardware is compatible except for one old machine. This would eliminate our AOL accounts and allow staff to use Konica copier. M/S/P DeLapp/Armstrong — to proceed with purchase, as presented, from CIT Technologies to improve efficiency. (Motion passed 5-0.) Council member DeLapp asked for formal terms of what we will be saving. Administrator Kueffner stated getting everything computerized is imperative. The Workshop was adjourned at 6:55 p.m. 1. AGENDA 2. MINUTES: September 4, 2001 September 11, 2001 3. CLAIMS 4. PUBLIC INQUIRIES/INFORMATIONAL: A. Inwood Avenue Corridor Issues 5. NEW BUSINESS: 6. CONSENT AGENDA: 7. MAINTENANCE/PARK/FIRE/BUILDING: A. Update on Maintenance Dept. Activities: Dan Olinger B. Update on Fire Dept. Activities: Greg Malmquist, Road Repair at Station 1 C. Update on Building Dept. Activities and Complaints: Jim McNamara CITY ENGINEER'S REPORT: A. Resolution Awarding Bid for Eagle Point Blvd. Improvement B. Pay Estimates for 501h Street, 15th Street and Well No. 2 9. PLANNING, LAND USE & ZONING: A. Community Facilities/Staffing Forecast - Consultant Selection B. Section 520 & Final PUD Plan - United Properties C. Final Plat and Development Agreement - Carriage Station Professional Park D. Vacation of easements on Lot 15, Carriage Station E. Section 520 Site Plan & Final PUD Plat: DaVern II 10.CITY ATTORNEY'S REPORT: 11. CITY COUNCIL REPORTS: 12.UNFINISIIED BUSINESS: 13.FINANCE DIRECTOR'S REPORT: 14.CITY ADMINISTRATOR'S REPORT: LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 18, 2001 2 Mayor Hunt called the Council Meeting to order at 7:00 p.m. in the Council Chambers. PRESENT: Siedow, Dunn, Hunt, Armstrong, DeLapp, Administrator Kueffner, City Engineer Prew, City Attorney Filla, Planner Dillerud, Building Official Jim McNamara and Fire Chief Greg Malmquist L AGENDA Addition: reschedule time and date for November 6th meeting M/S/P Dunn/DeLapp - to approve the September 18, 2001 City Council Agenda, as amended. (Motion passed 5- 0.) 2. MINUTES: September 4, 2001 M/S/P DeLapp/Dunn - to approve the September 4, 2001 City Council minutes, as amended. (Motion passed 4-0-lArmstorng abstained) September 11, 2001 M/S/P DeLapp/Armstrong - to approve the September 11, 2001 City Council minutes, as amended. (Motion passed 5-0.) 3. CLAIMS M/S/P DeLapp/Dunn - to adopt Resolution No. 2001-075, Claims Nos. 19115-19158 in the amount of $85,556.92. (Motion passed 5-0.) 4. PUBLIC INQUIRIES/INFORMATIONAL A. Inwood Avenue Corridor Issues Donald Wisniewski, Washington County Engineer, reported the County Board approved the installation of all -way stops at the intersections of CSAH13 and I-94 North Ramps, and CSAH 13 & 4th Street/Hudson Blvd. These stop signs are being installed as an interim measure until traffic signals can be installed in 2002.The County believes that traffic signals are a better solution at these intersections due to the traffic volumes currently, and expected to be experienced on CSAH13. The County asked Council to reconsider a plan for a signal to control lanes in all 4 directions and made as a proj ect of the 3 to bid out. Mr. Wisniewski explained limited access headed west would result in an a.m. and p.m. backup. If there is any additional cost of adding lanes, MnDOT is willing to cover additional costs. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 18, 2001 3 Council member DeLapp stated he is strongly opposed to the County's formula to have installed signal lights because of Woodbury's growth. Council member Dunn had a concern on water runoff CSAH13 and 4th STREET: The Council would support the lights, but asked how many lanes and what is the turn back schedule. MnDOT, County and Council should meet to discuss scenarios and options. The County is looking at this corridor completed by 2002. Mayor Hunt stated he didn't buy requiring these turn lanes right away, but was willing to provide the land for when the turn lanes are justified. Administrator Kueffner reminded Council that the figures are based on report by Pope. Staff will come together with options. Eagle Point Rd: Mr. Wisniewski stated the County is not recommending signalization because it doesn't see a real need for these signals, but to come up with some manner on how to stage turn lanes. MnDOT is willing to finance these lanes. The County is looking at 10-15 years in the future. Council member Siedow indicated he still favors turnlanes even if growth of Lake Elmo doesn't warrant them. Mayor Hunt asked the County to bring us back a flexible proposal. loth Street and CSAH13: The County completed a traffic signal design for the 2000 construction season. This intersection was chosen for a traffic signal under the County's Traffic Signal Ranking System. One of the reasons why this intersection ranks high on the TSRS is the number of accidents. Previously, the Council has recommended the installation of a roundabout at this intersection. The County posed questions in their September 7`i' letter and asked the City Engineer provide answers to their questions about the recommended design since the County has already designed a signalized intersection improvement. Mayor Hunt voiced his concern on signalization of this intersection and gave example of accident at Osgood with a driver trying to beat a red light. Council member Armstrong is apprehensive about a roundabout at this intersection and hates to add a roundabout to a dangerous situation. Council member DeLapp pointed out the Council received a persuasive presentation by the City Engineer on why we should have a roundabout. The intersection should be simplified. Council member Dunn stated it was an error and waste of money to put 16 lanes together through a cornfield, and we should learn from this mistake and how the design can be improved. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 18, 2001 4 Don Wisniewski reported there are 1,000 housing starts between West Lakeland and Lake Elmo. The road is not overbuilt for the future. Council member Siedow was against a roundabout, but favored 4-way stops and didn't want signals until needed. Council member Armstrong thought a semaphore was needed because the rumble strips are worn down. Council member Dunn suggested keeping the stop signs until people learn to drive. Mr. Wisniewski responded this is not a responsible solution. Council member DeLapp reported Lake Elmo is developing 1/61h of Woodbury, but with the infrastructure on the road, what we are getting is exactly like Woodbury. This is the only road to get out of our City, and 4th Street should have taken the traffic and not 1 Oth street. Mayor Hunt would like to see a roundabout and didn't see a need for 16 lanes. He was opposed to a signal light. The Council asked the City Engineer to pull the data out of his report to answer County's questions. If this is something that will take a long time, then he should advise City Administrator. M/S/P DeLapp/Dunn - to request Tom Prew to review his report and in two weeks inform the Council what information is needed for his answers. (Motion passed 4-1: Armstrong: A roundabout is a nice idea, but the intersection is too dangerous to start something new, and should proceed slowly.) M/S/P Dunn/Armstrong — to reschedule November 61h Meeting to Wednesday, November 71h at 5:30 pm. Council will be asked if they want sandwiches. (Motion passed 5-0). 4. NEW BUSINESS 5. CONSENT AGENDA 6. MAINTENANCE/PARK/FIRE/;BUILDING A. Update on maintenance Dept. Activities: Dan Olinger was on Vacation. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 18, 2001 B. Update on Fire Dept. Activities Greg Malmquist: Roof Repair at Station 1 The City attempted to get the required three bids, but received only two bids. Fire Chief Malmquist reported the roof at Fire Station 1 is in dire need of repair and recommended Roof Tech. M/S/P Armstrong/Siedow - to have Tom Prew review needed repair to roof of Fire Station # 1 by next meeting and slashing repair for Fire Station #2 up to $26,000 based on City Engineer's recommendation and discussion on the lifespan with Administrator and Fire Chief. (Motion passed 5-0.) Fire Chief Malmquist reported the Fire Dept. Open House will be October 9, 6-9 p.m. The Dept attended the Cimarron Safety Fair, and the official new fire truck is complete and in service. The staff will contact the members of the Fire Study Committee to set a meeting date. C. Update on Building Dept. Activities and Complaints: Jim McNamara Jim McNamara reported there were 12 new residential permits issued, and the City should exceed 130 new houses this year. Council member DeLapp asked if we should put a maximum of building permits issued in one season. Jim responded he didn't know how the City would do this. Discussion followed on how the City measures building height. Jim explained Lake Elmo is still measuring to the peak where the UBC takes the average. 7. CITY ENGINEER'S REPORT A. Resolution Awarding Bid for Eagle Point Blvd. Improvement Bids were opened on September 12, 2001, and the results of the bid opening were provided. Tom Prew recommended awarding the bid to the low responsible bidder, Tower Asphalt. M/S/P DeLapp/Siedow - to adopt Resolution No. 2001-076, awarding the Eagle Point Boulevard Street Construction Project to Tower Asphalt, Inc. for $370,647.25. (Motion passed 5-0.) LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 18, 2001 B. Pay Estimate for 50th Street, 151h Street and Well No. 2 Partial Payment for 151h Street: Tom Prew reported Tower Asphalt has completed the grading, aggregate base, and some of the bituminous base construction. The project is on schedule and within budget. M/S/P Armstrong/DeLapp - to adopt Resolution No. 2001-077, A Resolution approving Partial Payment No. 1 to Tower Asphalt in the amount of $109,368.63, for work done to date on the 15ffi Street Construction Project, based on the recommendation of the City Engineer in his memo dated September 10, 2001. (Motion passed 5-0). Partial Payment No. 4: Tom Prew reported Keys Well Drilling is nearly complete with Well No. 2. Test pumping and completion is in the final stages. M/S/P Armstrong/Siedow - to adopt Resolution No. 2001-078, A Resolution approving Partial Payment No. 4 to Keys Well Drilling in the amount of $23,113.50 for Well No. 2, based on the recommendation of the City Engineer in his memo dated September 10, 2001. (Motion passed 5-0). Partial Payment for 50th Street: Tom Prew reported T.A. Schifsky has sub - cut and graded about half of the street. Concrete curb and gutter is complete on the eastern end of the project. The project is on schedule and within budget. M/S/P DeLapp/Dunn - to adopt Resolution No. 2001-079, A Resolution approving Partial Payment No. 1 to T. A. Schifsky and Sons, for the work done to date on the 50th Street Construction Project based on the recommendation of the City Engineer in his memo dated September 10, 2001. (Motion passed 5-0). 8. PLANNING, LAND USE & ZONING: A. Community Facilities Staffing Forecast — Consultant Selection Council member Siedow stated TKDA is $8,000 cheaper and would go with the lower bid. Council member Armstrong explained she talked to a Planning Commission member who voted for TKDA because TKDA has been with the City since 1973 and has experience with us. The Council is elected so we should be the body to hear the proposals because we are LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 18, 2001 7 spending the money. Planner Dillerud responded this is how it was stated in the RFP and you are bond with the RFP. Council member DeLapp stated there are two good proposals that address our needs. Is an outside look best versus continuity and then there is the finance issue. DeLapp felt the money is so small it doesn't warrant a second interview. Council member Dunn suggested the Council watch the video of the interviews with the consultants. M/S/P Armstrong/DeLapp - to postpone consideration on consultants pending review of Planning Commission tapes. (Motion passed 5-0.) It was pointed out that the consultant interviews section of the Planning Commission meeting was not videotape B. Section 520 Site Plan & Final PUD Plan — United Properties At its September 10 meeting, the Planning Commission approved the application by United Properties for Site Plan approval of a proposed 32,263 sq.ft. gross floor area office to be located on the 3.5 acre Lot 1, Block 2 Eagle Point Business Center 2nd Addition, subject to several conditions, including substitution of a revised Site Plan reducing the amount of off- street parking from 136 spaces to 132 spaces; and a corresponding increase to parking landscape islands area. There was discussion on the applicant's proposal to incorporate EFIS architectural enhancements/materials to approx. 30% of the exterior surface —the balance proposed to be brick/glass. Council member DeLapp pointed out that EFIS 2" B board burns like a torch. ...block does meet our code as in the clinic and gas station, and he would not support a variance. Dale Glowa, United Properties, explained EFIS is not a flammable material and has an insulating value. They have used EFIS in their commercial buildings and these buildings have stood the test of time. Council member DeLapp responded with we are talking cheap here. The intent of the office park is not just to hall people into work, but provide a strong building for us. Why wouldn't brick or stucco work? Mr. Doughtery answered because of the variation in wall surface which will be hanging three ft out and it is not affordable to hang brick out there. Council member Siedow didn't like a Council member calling people cheap. There is new technology, and he didn't care what it cost. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 18, 2001 8 Council member Dunn voiced her concern on DNR protected wetland. The Council talked about an office park here and to get the best for the clients and the city itself. Council member Armstrong indicated the Skyview School used different kinds of brick. The Council left a word called "or equivalent" in the code and this is coming up tonight. Dale Glowa stated this is not an office market yet. The law firm was attracted by the amenities out here. M/S/F DeLapp/Armstrong - to deny the Site Plan of United Properties for Lot 1, Block 2, Eagle Point Business Center because materials are inconsistent with our city ordinance. (Motion failed 2-3:Hunt: the architecture for commercial buildings in this area fits the bill, Dunn: Ideally we should have all brick, stone or glass, but architectural standards are being interpreted differently because of the word "or equivalent". We need the code change for what was intended. Council members Dunn and Armstrong asked the developer to make sure the fire hazard of material is addressed and submit the STM information for Jim McNamara's review. M/S/P Siedow/Hunt - to adopt Resolution No. 2001-083, approving site plan and PUD Final Plan of United Properties for Lot 1, Block 2, Eagle Point Business Center Staff dated September 13, 2001, subject to the following conditions: 1. Compliance with the recommendations of the City Engineer's Review Letter of September 11, 2001. 2. Compliance with the Exterior Lighting Standards of Section 1350; and Section 520 standards regarding site landscaping. 3. Recording of the Final Plat of Eagle Point Business Center 2" a Addition. 4. Payment of Public Use Dedication Fees, prior to Building Permit issuance, in accordance with the Eagle Point Business Center Development Agreement, including the acreage of Outlot E. (Motion passed 3-2Armstrong, DeLapp: DeLapp something that is fake is not equivalent, the materials are inconsistent with our ordinance; Armstrong was disappointed the developer is not aware of the top quality Lake Elmo wants.) LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 18, 2001 9 C. Final Plat and Development Agreement — Carriage Station Professional Park John Arkell, Carriage Station developer, presented the Final Plat of Carriage Station Professional Park ---a replat of Lot 15, Block 1 Carriage Station. The Final Plat reflects the footprints of the 4 structures previously approved by the City as a PUD amendment and Preliminary Plat. A master site plan for the layout of the site has been approved, including the structure on Lot 2 of the Final Plat. Each subsequent structure is required to be presented to the City as a separate Section 520 Site Plan to address architectural performance standards. There are no public improvements proposed or required with the plat, and the Public Use Dedication was prepaid by the developer with the original Carriage Station Final Plat. Staff recommended approval of the Final Plat and Development Agreement based on compliance with the approved PUD plan/preliminary plat and the applicable standards of Section 400 of the City Code. M/S/P DeLapp/Siedow — to adopt Resolution No. 2001-080, approving the Final Plat and Development Agreement for Carriage Station Professional Park. (Motion 4-1:Dunn was against putting block into water) D. Vacation of easements on Lot 15, Carriage Station On September 4, 2001, the Council conducted a public hearing to consider the petition by Carriage Homes IX to vacate all drainage and utility easements within Lot 15, Block 1 Carriage Station. There was no testimony at the Hearing. On the advice of staff, the Council tabled action on this matter pending consideration of the Final Plat of Carriage Station Professional Park, which will establish new easements for those vacated. This vacation is a technical adjustment to accommodate the replatting. M/S/P DeLapp/Siedow - to adopt Resolution No. 2001-081, vacating drainage and utility easements on Lot 15, Block 1 Carriage Station, subject to the recommendations of the City Engineer and City Attorney, and subject to the recording of the Final Plat of Carriage Station Professional Park. (Motion passed 4-1: Dunn). LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 18, 2001 10 MIS/P Hunt/DeLapp - to draft a resolution stating the Lake Elmo City Council disagrees with the Inter Regional Corridor Designation of Highway 36 because TH36 is the only trunk highway located entirely within the 7 county metropolitan area that has received the designation of an Inter Regional Corridor, and objects to the negative impact on the character of communities located along the TH36 corridor in the State for the sole benefit of providing rapid access to Wisconsin by commuter traffic and closing access to TH36 within the city will prove harmful to the city's residents and businesses, and supports the designation of TH36 as a parkway with a speed limit not to exceed 45 mph. This resolution will be sent to all surrounding communities, MN Dept. of Transportation, Representative and Senator.) Council member Dunn brought up the Successful Farming article featurin Peter Schiltgen and his daughter, Molly. Open Space Ordinance: Administrator Kueffner reviewed the meeting tape and found the discussion hard to follow. A suggestion was to have an acre, but there appeared to be a compromise on a minimum of % acre. Council member DeLapp didn't think this would be an issue. Mayor Hunt would have liked to have seen something less, in the middle. Administrator Kueffner called the Lake Elmo airport and voiced concern of the airport lights aiming at the houses. The beacon gets out of kilter once in a while and has been corrected. ILUNFINISHED BUSINESS: 12.FINANCE DIRECTOR'S REPORT: 13.CITY ADMINISTRATOR'S REPORT: Minor change for development agreement based on action taken tonight. Assess rather than have the developer pay up front for cul-de-sacs and turn lane costs. M/S/P Dunn/DeLapp to amend Section 610C&D, as presented this evening. (Motion passed 5-0.) Temporary cul-de-sac will be taken out as developed per Tom Prew. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 18, 2001 12 Administrator Kueffner was advised that the Consultant interviews were not videotaped. Therefore, the Council will reread proposals and talk to Planning Commission members and do their own homework, There were two responses for strategic planning, Don Salverda and Cinncinatis. These proposals will be sent to the Council and on the agenda for next meeting. The Council adjourn the meeting at 10:10 p.m. Respectfully submitted by Sharon Lumby, Deputy Clerk Resolution No. 2001-075, approve Claim nos. 19115-19158 in the amount of $85,556.92 Resolution No. 2001-076, awarding the Eagle Point Blvd. Street Construction Project to Tower Asphalt, Inc for $370,647.25 Resolution No. 2001-07, Approving the Partial Payment No. 1 to Tower Asphalt in the amount of $109,368.63 for work done on 15th Street. (No Resolution was provided.) Resolution No. 2001-078, Approving Partial Payment No. 4 to Keys Well Drilling in the amount of $23,113.50 for Well No. 2 (No Resolution was provided) Resolution No. 2001-079, Approving Partial Payment No. 1 to T.A. Schifsky and Sons for work done on 501h Street (No Resolution Provided) Resolution No. 2001-080 Approve the Final Plat and Development Agreement for Carriage Station Professional Park Resolution No. 2001-081, vacating drainage and utility easements on Lot 15, Block 1 Carriage Station Resolution No. 2001-082 Approving Section 520 site plan and Final PUD Plan of DaVern II for Lot 1, Block 1 Eagle Point Business Center 2nd Addition Resolution No. 2001-083, Approving the Site plan and PUD Final Plan of United Properties for Lot 1, Block 2, Eagle Point Business Center LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 18, 2001 13 Mayor: Lee Hunt Councilmembers: Steve DeLapp Susan Dunn Rosemary Armstrong Chuck Siedow Lake Elmo City Council Tuesday September 18, 2001 3800 Laverne Avenue No. Lake Elmo, MN 55042 777-5510 777-9615 (fax) LakeElmoMK@aol.com E-Mail Please read: Since the City Council does not have time to discuss every point presented, it may appear that decisions are preconceived. However, staff provides background information to the City Council on each agenda item in advance; and decisions are based on this information and experience. In addition, some items may have been discussed at previous council meetings. If you are aware of information that has not been discussed, please fill out a "Request to Appear Before the City Council form; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items may be continued to a future meeting if additional time is needed before a decision can be made. SPECIAL MEETING: 6:00 P.M. 1. Paul Donna, Juran & Moody 2. Computer Software Presentation Agenda City Council Meeting Convenes 7:00 PM Pledge of Allegiance 1. Agenda 2. Minutes September 4, 2001 September 11, 2001 3. Claims 4. PUBLIC INQUIRIES/INFORMATIONAL: A. Inwood Avenue Corridor Issues 5. NEW BUSINESS: 6. CONSENT AGENDA: 7. MAINTENANCE/PARK/FIRE/BUILDING A. Update on Maintenance Dept. Activities: Dan Olinger B. Update on Fire Dept. Activities:Greg Malmquist, Roof Repair at Station 1 C. Update on Building Dept. Activities and Complaints: Jim McNamara 8. CITY ENGINEER'S REPORT: Tom Prew A. Resolution Awarding Bid for Eagle Point Blvd. Improvement B. Pay Estimates for 50'h Street, 151h Street and Well No. 2 Lake Elmo City Council Agenda September 18, 2001 Page 2 9. PLANNING, LAND USE & ZONING: C. Dillerud A. Community Facilities/Staffing Forecast - Consultant Selection B. Section 520 & Final PUD Plan - United Properties C. Final Plat and Development Agreement - Carriage Station Professional Park D. Vacation of easements on Lot 15, Carriage Station E. Section 520 Site Plan & Final PUD Plat; DaVernII 10. CITY ATTORNEY'S REPORT: 11. CITY COUNCIL REPORTS: A. Mayor Hunt B. Council Member DeLapp C. Council Member Dunn D. Council Member Armstrong E. Council Member Siedow 12. UNFINISHED BUSINESS: 13. FINANCE DIRECTOR'S REPORT: 14. CITY ADMINISTRATOR'S REPORT A.