HomeMy WebLinkAbout08-06-02 CCMMINUTES APPROVED: August 209 2002
LAKE ELMO CITY COUNCIL MINUTES
AUGUST 6, 2002
5:00 P.M. WORKSHOP: Council/Staff/Sand Creek Group
L AGENDA
2. MINUTES: July 16, 2002
3. PUBLIC INQURIESANFORMATIONAL:
A. Public Inquiries
4. CLAIMS
A. Set dates for budget workshops
5. NEW BUSINESS:
6. CONSENT AGENDA:
A. Resolution Designating Abigail Grenfell as an authorized
Signatory for Payment of City Funds at the Lake Elmo Bank
B. Resolution Appointing Election Judges
7. MAINTENANCE/PARK/FIREBUILDING:
A. Maintenance Dept: Water Conservation Regulations:
(1) Rent or Buy —,Patching Trailer
(2) Air Conditioning for Bobcat
B. Parks Dept:
(1) West Access Sunfish Lake Park
(2)Ridge Park Ballfield
(3)Hiring a part-time person
C. Relief Association Schedule I and II for Lump Sum Pension
Plans for Reporting Year 2002
S. CITY ENGINEERS REPORT:
A. Deer Pond Trail Drainage Problem
B. Drainage Problem in Carriage Station
9. PLANNING, LAND USE & ZONING:
A. Amendment to the Oakdale Gun Club
B. Community Facilities/Staffing Forecast — MAC/Planning
Commission Recommendation - POSTPONED
C. Escrow Reduction: Lake Elmo Vista
D. Old Village Streetscapes — Design Plan
E. Facilitator Services Proposal — Old Village Design Study
F. Update on Metropolitan Council Meeting
G. Silt Fencing
LAKE ELMO CITY COUNCIL MNUTES AUGUST 6, 2002
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IO.CITY ATTORNEY'S REPORT:
A. Ziertman/Sessing Discussion
11. CITY ADMINISTRATOR'S REPORT:
A. Assessment Policy - POSTPONED
B. Employee Evaluation: Jim McNamara
C. Rental of Satellite Bldg.
12. CITY COUNCIL REPORTS:
Mayor Hunt called the Council meeting to order at 7:00 p.m. in the Council
chambers. PRESENT: Siedow, Dunn, Hunt, Armstrong, DeLapp, City
Attorney Filla, City Engineer Prew, Planner Dillerud, Finance Director
Grenfell, and City Administrator Kueffner.
L AGENDA
M/S/P Dunn/DeLapp - to approve the August 6, 2002 City Council agenda,
as amended. (Motion passed 5-0).
2. MINUTES: July 16, 2002
M/S/P DeLapp/Armstrong - to approve the July 16, 2002 City Council
minutes, as amended. (Motion passed 5-0).
3. PUBLIC INOURIES/INFORMATIONAL
A.Public Inquiries
Mayor Hunt announced the Lake Elmo City vs. Business Softball Game will
be played at Lions Park on Saturday, August 10v' at 4:00 p.m..
4. CLAIMS
The Council welcomed Abigail (Abby) Grenfell, the new city finance
director.
Attorney Shoeberg was notified of the double billing and the City was
credited $180.
M/S/P Siedow/Armstrong - to adopt Resolution No. 2002-069 approving
claim numbers 22040-22044, 22046-22060 used for the July 25, 2002
payroll and claim numbers 32, 33, 22045, 22061 through 22140 in the
amount of $135,608.38. (Motion passed 5-0).
LAKE ELMO CITY COUNCIL MNUTES AUGUST 6, 2002
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M/S/P Siedow/Armstrong - to adopt Resolution No. 2002-070 approving
claim numbers 22103-22105 in the amount of $9,927.49. (Motion passed 5-
0).
Budget Workshop dates: The Finance Director suggested taking a
preliminary look at the budget on August 20", at 5:15 p.m., before the
regular Council meeting. The CIP will be before the Planning Commission
on August 26 h.
M/S/P Dunn/Armstrong - to call a budget workshop for Tuesday, August
20 at 5:15 p.m. (Motion passed 5-0).
5. NEW BUSINESS:
6. CONSENT AGENDA:
for Payment of City Funds at the Lake Elmo Bank.µll Qu�a�ri�cu �' nator
M/S/P Dunn/Siedow — to adopt Resolution No. 2002-071, A Resolution
Designating Abigail Grenfell as an Authorized Signatory for the payment of
funds at the Lake Elmo Bank. (Motion passed 5-0).
B. Resolution Appointing Election Judges
M/S/P Dunn/Siedow —to adopt Resolution No. 2002-072, A Resolution
Appointing Judges for State Primary Election of September 10, 2002 and
General Election of November 5, 2002. (Motion passed 5-0.)
7. MAINTENANCE/PARK/FIREBUILDING:
A. Maintenance Dept: Water Conservation Regulations
At the July 2, 2002 meeting, the Council adopted Resolution No. 2002-061
declaring an odd/even watering ban. Following the meeting, the City
received inquiries from new homeowners regarding new seed/sod, and
questioned if there is an exception for their situation.
The City Administrator reported Dan Olinger and Mike Bouthilet researched
the issue, and it appears that other communities allow for a two to three
week waiver of the ban for new seed/sod through a permit process. They
both recommend that this practice be adopted. The City Administrator will
redraft the resolution into an ordinance form for publication.
LAKE ELMO CITY COUNCIL MNUTES AUGUST 6, 2002
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Council member DeLapp asked how is staff going to enforce these
regulations... would it be by giving out a copy of the ordinance with each
building permit or at the time of granting an occupancy permit?
M/S/P Dunn/Siedow — to adopt Ordinance No. 97-113, Initiating Level 1 of
the City's Water Conservation Plan, and repealing Resolution No. 2002-061.
(Motion passed 4-1: DeLapp: There is no method of enforcement or
staffing issues.)
A. (2) Rent or Buy — Patching Trailer
It was reported that the cost for renting a patching trailer is $750 a week, and
the crew would need it for two weeks in the spring and two weeks in the fall.
The trailer can be purchased under the State contract for under $10,000.
The Maintenance Foreman indicated that if we owned our own trailer, it
would allow the crew to work sporadically through the summer to fix
potholes or do patching when the problems appear rather than waiting until a
time specific in the spring and fall.
The City Administrator noted that Dan Olinger's request was reasonable,
and supported his recommendation. There is $17,162.02 in the Maintenance
Department's Equipment Parts and Repairs Budget.
M/S/P Dunn/Siedow — to approve purchase of patching trailer under the
State Contract for under $10,000. ( Motion passed 5-0.)
Air Conditioning for Bobcat
The City is on a program where we trade in our Bobcat every year for a new
one, at a cost of between $1,500 and $2,000. If the City paid an additional
$1,500 now (the cost of the air conditioner) when we do our trade-in, we
will get one with an air conditioning unit. Council member Siedow thought
the purchase of this kind of equipment should have been given to MAC for
them to come back to the Council with a recommendation.
The City Administrator noted that Dan Olinger's request was reasonable and
supported his recommendation. There is $17,162.02 in the Maintenance
Department's Equipment Parts and Repairs Budget, so there is money to
make both purchases.
LAKE ELMO CITY COUNCIL MNUTES AUGUST 6, 2002 4
M/S/P Dunn/Siedow - to approve purchase of air conditioning at a cost of
between $1,500 and $2,000 for the Bobcat. (Motion passed 5-0).
B. Parks Department
(I West Access Sunfish Lake Park
The Parks Supervisor reported the Parks Commission had recommended
pedestrian access into Sunfish Lake Park from the west end. This would
accommodate pedestrians from the Tri-Lakes Area. Parks Supervisor
Bouthilet and Commissioner Ekem met with Ron Schwarz from the MPCA
and were told it would be permissible if an East-West fence was constructed
along the southern edge of the site. This would create a fenced in corridor
accessible by pedestrians only. (A gate would remain for maintenance
vehicles.) It requires 650 feet of 6' fence at an estimated cost of $10/foot.
($6,500.00). Funding would come from the Parks Capitol Improvement
Fund.
Council member Armstrong voiced her hesitation with drawing people to
this landfill site and the possibility for health problems.
M/S/P DeLapp/Dunn - to authorize the Parks Dept. to attain at least three
price quotes for a 650 foot of 6' fence to create a fenced in corridor
accessible by pedestrians into Sunfish Lake Park from the west end based on
approval of the MPCA for construction of an East-West fence along the
southern edge of the site. (Motion passed 5-0.)
(2)Ridge Park Ballfield
Ride Park (in Parkview Estates) is on the Parks 2002 CIP for the completion
of a ballfield. The City Engineer prepared specifications which included the
finish grading and seeding around the new playground that was installed last
year. This is a request to solicit quotes for Ridge Park improvements. The
Parks Supervisor noted that soccer nets are available for use at our parks.
M/S/P — to direct the parks department to proceed with quotes for Ridge
Park Ballfield. (Motion passed 5-0).
LAKE ELMO CITY COUNCIL MNUTES AUGUST 6, 2002 5
Mike Bouthilet reported a part-time summer parks employee has resigned
and asked if he could rehire William Leary to finish off the mowing season
for one month and a half. Mr. Leary had been off for medical reasons.
Mayor Hunt asked if we could get a doctor's release.
M/S/P Siedow/Dunn —to hire William Leary, $10/Hr., for the remainder of
the summer as a part-time summer parks person; subject to receiving a
release from his doctor or therapist stating he can perform the work involved
with park maintenance. (Motion passed 5-0).
C.Relief Association Schedule I and II for Lump Sum Pension
Plans for Reporting Year 2002
Brad Winkels, Fire Dept. Relief Assoc., provided the City with the Relief
Association Schedules I and II for Lump Sum Pension Plans for Reporting
Year 2002. The City will contribute $22,588 to this account. Council
member DeLapp asked why the City budget should be a backup for risky
investments when the fund could have made 5-6% risk free. The Finance
Director will contact Brad Winkels to discuss this potential funding in the
budget.
8. CITY ENGINEER'S REPORT:
A. Deer Pond Trail Drainage Problem
The City Engineer reported an overlay project a few years ago reduced the
curb height along this section of street. This lower curb now allows runoff
from the street to leave the gutter uphill from this property at the
neighboring driveway and travel behind the curb and across his driveway
and yard, to the ditch along Hidden Bay Trail. It appears that there may
have been a ditch along Deer Pond Trail at one time that may have taken
care of this runoff, but appears this ditch has become filled in.
The Administrator has talked to the owner of this property, and he claims
that his complaint goes back at least 5 years and that the drainage has caused
damage to a newer septic system. The property owner has done some
construction in the right-of-way, installation of a new retaining wall and
landscaping, which inhibits the restoration of the ditch instead of the
proposed pipe
LAKE ELMO CITY COUNCIL MNUTES AUGUST 6, 2002 6
Mayor Hunt talked to the resident, who said he had an expert out to inspect
his septic system, determined that the septic system is still functioning.
M/S/P Dunn/DeLapp — to look into lowering the road if feasible and if not
feasible, to authorize the city staff to install a storm sewer pipe and catch
basins at an estimated cost of $18,000 to correct the drainage problem at
8206 Deer Pond Trail. (Motion passed 5-0.)
B. Carriage Station
Mayor Hunt reported he was contacted by a resident on Marquess who had
a problem with drainage. The resident indicated the Xcel Energy box has
washed away and the cables are exposed. The yard does not have sod. Tom
Prew asked to be given the address so he could investigate the drainage
problem.
9. PLANNING. LAND USE & ZONING•
A. Amendment to the Oakdale Gun Club
The City Planner reported the Oakdale Gun Club has made application to
construct a 62 foot by 50 foot noise abatement cover over a portion of the
existing 25 yard range. This would resemble a picnic shelter, but include
rubber acoustic absorption baffles extending down from the cover ceiling.
The 50 foot dimension would down range from the existing 20 foot shelter;
and extend across the entire width of the range. The 25 yard range is located
at the extreme center/east of the west 40 acres of the Gun Club. No
modifications to the operations or other facilities of the Gun Club are
proposed.
M/S/P DeLapp/Siedow — to approve Resolution No. 2002-073, A Resolution
Approving an amendment to the Conditional Use Permit of the Oakdale Gun
Club (Resolution No. 88-5) to permit construction of a 50 foot by 66 foot
noise abatement cover over the 25 yard range, as recommended by the
Planning Commission. (Motion passed 5-0.)
B. Community Facilities/Staffing Forecast — MAC/Planning
Commission Recommendation - POSTPONED
Mayor Hunt stated the Lake Elmo Jaycees requested a copy of this report.
LAKE ELMO CITY COUNCIL MNUTES AUGUST 6, 2002 7
C. Escrow Reduction: Lake Elmo Vista
City Engineer Prew inspected the Lake Elmo Vista Subdivision and
recommended a reduction of escrow for public infrastructure construction
from present $79,737.50 to $35,362.50. The bulls of the remaining work is
landscaping and tree installation, which must await the relocation of private
utilities by Xcel.
M/S/P DeLapp/Armstrong — to reduce the escrow requirement and Letter of
Credit for Lake Elmo Vista from $79,737.50 to $35,362.50, as
recommended by the City Engineer in his memo of July 30, 2002. (Motion
passed 5-0.)
D. Old Village Streetsca es Design_Plan
The City Planner reported TKDA has prepared a proposal to conduct a
feasibility study that would determine the specifics of the improvements and
costs to execute the lake Elmo Avenue Public Improvements suggested by
the sketch plans prepared for the City by Thorbeck Architects. The Planner
requested Council direction as to whether to now proceed with the
Feasibility Study on Streetscape improvements, or await the report of the
Environmental Commission regarding surface water drainage.
M/S/P DeLapp/Hunt — to direct staff to proceed with the Old Village
Streetscape Design Plan as proposed by TKDA. (Motion passed 5-0).
Council member Dunn reported when Washington County redid CSAH17,
they eliminated the pedestrian crosswalk between the post office and library
to Lake Elmo Inn. This item will be discussed at a meeting with Wayne
Sandberg, Traffic Engineer from Washington County.
E. Facilitator Services Proposal — Old village Design Stuff
The City Planner reported the Planning Commission made a
recommendation to contract with Thorbeck, which included a request of
staff to investigate additional assistance for facilitation of the planned Public
forum related to the Old Village Neighborhood Design Project. The Council
concurred with this recommendation, but with one council member wanting
to have some idea of the cost for facilitator services before a final
commitment.
LAKE ELMO CITY COUNCIL MNUTES AUGUST 6, 2002 8
The Council indicated they would like to see staff prioritize the projects and come back
to the Council with options. Council member Dunn said the number of projects is
overwhelming, and she was against bonding for the projects.
The Council suggested the Finance Dept. look at this 5-Yr. street CIP, have staff
discussions, and then invite the Hill Trail residents in to discuss what is being proposed
for this street. Administrator Kueffner pointed out there are some drainage problems that
need to be taken care of.
M/S/P Dumm/DeLapp - to have staff review 5-Yr. CIP and prioritize street projects and
come back to Council with recommendation. (Motion passed 4-0.)
9. PLANNING. LAND USE & ZONING:
A. Rezoning MFC Properties
At its February 1 lth meeting, the Planning Commission recommended rezoning a 6.9 acre
parcel located at the Northwest corner of Hudson Blvd. and Keats Avenue from RR
(Rural Residential) to LB (Limited Business) based on consistency of the LB zoning with
both the 1997 and the 2000 Land Use Plan. This rezoning request was initiated by the
City.
M/S/P DeLapp/Dunn — to postpone action on the rezoning of a 6.9 acre parcel at the
Northwest corner of Hudson Blvd. and Keats Avenue from RR to LB until the Planning
Commission has reviewed the Limited Business zoning standards. (Motion passed 4-0)
B. Strategic Planning
Mayor Hunt and Council member DeLapp discussed meeting to work on a scope
document for strategic planning and bring this document back to the Council for review
at the March 19t" Council meeting. Hunt and DeLapp will meet on Monday, February
25, 5:30-6:30 p.m. at City Hall to work on this document.
C. OP/PUD Votes
Council member DeLapp suggested a change in the code requiring 4 votes, instead of 3
votes, for PUD approval because it would provide greater integrity for the process. He
asked the Planner to bring this to the Planning Commission for a recommendation.
M/S/P DeLapp/Armstrong — to ask the Planning Commission to review the requirement
of a 4 vote supermajority for approval of an OP/PUD. (Motion passed 4-0).
10.CITY ATTORNEY'S REPORT: None
LAKE ELMO CITY COUNCIL MINUTES February 19, 2002 4
11. CITY ADMINISTRATOR'S REPORT:
A. County Road 13 Improvements: Hudson Blvd Turnback
Washington County had prepared documents for proposed improvements to two
roadways in the City: CSAH13 (Inwood Avenue) from I-94 and CSAH10 (10"' Street
N.); and Hudson Boulevard, from CSAH13 to CSAH15 (Manning Avenue). The projects
consist of a reconstruction/overlay of CSAH 13; improvements and bituminous overlay
of Hudson Boulevard; and traffic signal installation at three intersections: CSAH13 and
CSAH10; CSAH13 and Hudson Boulevard; and CSAH13 North I-94 ramps.
Maintenance Agreement for Traffic Signal at CSAH 13 and CSAH 10•
This is Washington County's Traffic Control Signal Maintenance Agreement, that
stipulates the City shall provide necessary electrical power for its operation and clean and
re -lamp the overhead street lights at the cost of the City. The Council previously adopted
Resolution 2001-091 approving the plans and specifications relating to this traffic sign
and at that time acknowledged its cost participation. Administrator Kueffner pointed out
there is a figure in error on page 3 and should be $1,126,400. Also, the area turn back
should be defined in Page 2. Article 1, Section in IA as opposed to what is described in
the second Whereas. Administrator Kueffner would like documentation from TKDA that
Hudson Blvd meets the 9-ton road specs of the City.
M/S/F DeLapp/Dunn — to request Washington County provide a bike path, landscape,
and to work with County to get a traffic light at CSA1417 and Hwy 36, and center areas
separate roads should be landscaped. (Motion failed 2-2:Hunt, Armstrong did not want to
hold this project hostage for a signal light at CSAH17 and Highway36.
M/S/P Armstrong/Hunt — to approve the maintenance agreement for traffic signal at
CSAH 13 and CSAH 10. (Motion passed 3-1:DeLapp) Dunn commented we do not want
a timing problem as with the lights by Imation.).
Cooperative Agreement for Improvements on Hudson Boulevard and installation of
Traffic Signal:
This is an agreement to make improvements to Hudson Boulevard and install the Traffic
Control Signal at Hudson Blvd. and CSAH13. The improvements will be paid for with
the proceeds from Mn/DOT negotiated for the turn back of Hudson Blvd. to the City.
The cost for this project is estimated to be $534,000. Lake Elmo will pay a maximum of
$500,000, and the County will absorb the balance.
Mayor Hunt thought the turn back of Hudson Blvd. to the City would allow the City to
control the development in the area. City Engineer Prew explained the City could receive
MSA funds for Hudson Blvd. that can cover 5% allotment for landscape, and the City
could assess the maintenance overlay to the residents.
Council member Durm wanted a firm date for installation of a signal light at County
Road 17 and Highway 36 because it is a safety issue. Mayor Hunt suggested the Council,
individually, contact Commissioner Pulkrabek and have the County Admin schedule time
LAKE ELMO CITY COUNCIL MINUTES February 19, 2002 5
for a workshop on the County boards agenda and bring up issues: stoplight at CSAH17
and Hwy 36, a stoplight at CSAH17 and Hwy 5, the direction of the Highway 36
Corridor Study and potential east of hwy 5 and how that would affect Lake Elmo and
landscaping into Lake Elmo Park Reserve. Administrator Kueffner suggested the City
turn over the landscape issue to the Environmental Committee.
M/S/P Armstrong/Hunt - to approve the cooperative agreement for improvement on
Hudson Boulevard and installation of traffic signal. (Motion passed 3-1:DeLapp would
not approve agreement because it does not provide a bike path access. He felt this is a
proposal to accommodate Woodbury development. Lake Elmo is paying for the
inconvenience of the signal lights and now they have to pay for the lights.)
Resolution Approving the plans for the Project:
This includes the following: Traffic signal installation at CSAH13 and north I-94 ramps;
street improvements and traffic signal installation at CSAH13 and Hudson Blvd.; the
reconstruction/overlay of CSAH13, from I-94 to CSAH10; Traffic signal installation at
CSAH13 and CSAH10; and plans for the overlay and improvements to Hudson Blvd.,
from Eagle Point Blvd. to CSAH 15.
M/No Second DeLapp/No Second — to adopt the resolution approving the plans for the
project conditioned on placing a bike path on Inwood that would go in from 10`" St. to
Woodbury's existing trail.
The Council understood there is a plan for a bike path on the Oakdale site and an
agreement is being worked on between Oakdale and Woodbury.
M/S/P Armstrong/Hunt - to approve Resolution No. 2002-013 approving the plans for the
project as stated in coversheet conditioned there will be no top soil removed from the site
for the project, but to retain the top soil for plantings on the Lake Elmo site. (Motion
passed 3-1:DeLapp)
The Environmental Commission could do landscaping after the project as long as they
keep the good soil to support plant life.
Turn Back Agreement with Mn/DOT:
The City has negotiated a $1,126.400 from Mn/DOT for the turn back of Hudson Blvd.
This money will be turned over to Washington County to cover the costs of the
improvements mentioned in this memo.
M/S/P Armstrong/Hunt — to approve the Turn Back Agreement with MnDOT with
suggested wording (addition of the defined area to be turned back in Article, I Section A.)
by City Administrator and money figure corrected. (Motion passed 3-1:DeLapp)
LAKE ELMO CITY COUNCIL MINUTES February 19, 2002 6
B. Office Cubicles for Fire Department
There were three quotes received from the Fire Department for needed office partitions at
Station 1. Administrator Kueffner indicated these units are portable and if the department
moves to a new facility, they can be taken with. Administrator Kueffner recommended
the purchase of used office cubicles for the Fire Dept.
M/S/P DeLapp/Dunn - to approve the purchase of used office cubicles for the Fire
Department at a cost of $3,423.00 plus tax from Office Machine Sales & Service.
(Motion passed 4-0).
C. Letter from Washington County on Lighted Ski Trails (Informational Only)
The City received a letter from James Luger, Washington County Parks, addressing the
City's concern about the potential for a lighted ski trail in Lake Elmo Park Reserve. The
Council questioned the County's definition of low impact lighting.
C. Invitation from Oak Park Heights for Training Workshop
The City received a letter from Oak Park Heights inviting the City to participate in a
workshop similar to the one held by Lake Elmo. Administrator Kueffner will send a
letter on behalf of the City apologizing for the confusion or misunderstanding over our
invitation to Oak Park Heights.
12. CITY COUNCIL REPORTS:
Council member DeLapp asked if we have any basis to get the trees back again that have
died in the Wildflower Shores development. He asked the Council to consider installing
a street light at the intersection of Lake Elmo Avenue (behind the Lake Elmo Elementary
school) and 39"' street to light the street to City hall.
The Council adjourn meeting at 9:20 p.m.
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Respectfully submitted by Sharon Lumby, Deputy Clerk
Resolution No. 2002-09 Approve claims in the amount of $204,861.66
Resolution No, 2002-13 Approve agreement for Traffic signal at CSAH13
Ordinance No. 97-101 Add Section 1200.15 relating to the sale of Intoxicating Malt
Liquor to Minors
Ordinance No. 97-102 Add Section 1220.15 relating to the sale of Non -Intoxicating Malt
Liquor to Minors
LAKE ELMO CITY COUNCIL MINUTES February 19, 2002 7