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Home My WebLink About11-19-02 CCMAPPROVED MINUTES: DECEMBER 3, 2002 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 19, 2002 5:15 p.m. BUDGET WORKSHOP 1. AGENDA 2. Minutes: November 6, 2002 3. PUBLIC INQUIRIES/INFORMATIONAL: 4. NEW BUSINESS 5. CONSENT AGENDA A. Resolution 2002-127 Approving Void and Reissue of Claim Checks B. Resolution 2002-128 Claims C. Resolution 2002-129 Charitable Gambling License for Maplewood/Oakdale Lions D. Recommendation from Finance Committee (Continued from November 6a') E. Appraise Service Agreement with Scott Renne F. Service Contract with William Keran G. Washington County Fire Chief s Association Fire Service Agreement H. Appointment of Trails Subcommittee of Parks Commission 6. FINANCE: A. Resolution 2002-130 Claims, Resolution 2002-132 Claims B. Resolution 2002-131 Claims En -Comm Midwest Memo from City Employee on Safety Issues C. Resolution 2002-133 Claims without Require Purchase Requisitions and Quotation 7. MAINTENANCE/PARK/FIRE/BUILDING: A. Maintenance Dept: Mike Bouthilet: Hiring of Sander B. Update on Fire Dept. Activities: Chief Malmquist C. Update on Building Dept. Activities: Jim McNamara 8. CITY ENGINEER'S REPORT: A. Partial Payment Well House No. 2 (Discussed under Finance 6C.) 9. PLANNING, LAND USE & ZONING: A. Final Plat and Development Agreement: Bluestem at the Fields of St. Croix, Resolution No. 2002-134 B. Zoning Variances — Eric Svendsen C. Amend Parking Regulations — Lake Elmo Avenue 10. CITY ATTORNEY'S REPORT: 11. CITY ADMINISTRATOR'S REPORT: 12. CITY COUNCIL REPORTS: Mayor Hunt called the Council meeting to order at 7:00 p.m. in the Council chambers. PRESENT: Siedow, Dunn, Hunt, Armstrong, DeLapp, Building Official Jim McNamara, City Planner Dillerud, City Engineer Prew, City Attorney Filla, Finance Director Grenfell and Administrator Kueffner. LAKE ELMO COUNCIL MINUTES NOVEMBER 19, 2002 1. AGENDA M/S/P Siedow/Dunn — to approve the November 19, 2002 City Council agenda, as amended. (Motion passed 5-0). 2. MINUTES: November 6, 2002 M/S/P DeLapp/Dunn — to approve the November 6, 2002 City Council minutes, as amended. (Motion passed 5-0.) 3. PUBLIC INOUIRES/INFORMATIONAL: Dean Johnston, 8200 Hill Trail N. Dean Johnston stated the reason he was at this Council meeting was because of inaccurate comments made at the November 6th meeting. Dean explained that four months ago he started running for City Council and concentrated on running a positive and constructive campaign. In doing so, he attended council meetings and observations were made relative to the termination of Mary Kueffner. There were general allegations, no facts, and several motions to terminate by Rosemary Armstrong and Steve DeLapp. Dean said he heard from Mary Kueffner that if I did something wrong, please tell me what it is. He considered that a situation where Mary was treated unfairly, and that is not how people should be treated. At a Council meeting, immediately prior to the announcement of the missing $40,000, there was a workshop. After the workshop, Dean said he went to Hagbergs and ran into Steve DeLapp and his campaign manager. When he came back to the meeting, Dean sat down in front of the campaign manager. This was a meeting with a presentation by Steve DeLapp citing the problems at City Hall, with no specifics, just generalities. Dean stated someone tapped him on the shoulder, and it happened to be Steve's campaign manager. She asked him if he knew what this was all about. Dean answered that he thought so ... that he knew Steve tried to fire Mary a couple times before. Without further prompting, he said he was told there was $40,000 missing, and Mary is the one of the few people that could have taken it. Dean said he had not solicited comment. The next morning Dean said he called Mary and repeated what he was told, but refused to divulge the source. One of his concerns, he said, was that it was a private comment and not a public comment. Dean said he did not know what happened after that. His point was that he didn't initiate a rumor, he didn't repeat a rumor, and he simply stood up for someone that he thought was being treated unfairly and unprofessionally. Dean felt he was unjustly accused of involvement in this. Council Member Armstrong: She explained she listened to the tape with the investigating sheriff's deputy who asked Dean Johnston, point blank, if Steve DeLapp was involved, and Dean had said that Steve was not involved. Dean Johnston responded that he had no information that suggested Steve was involved. LAKE ELMO COUNCIL MINUTES NOVEMBER 19, 2002 2 Council Member DeLapp: Steve asked if this was an implication in that his campaign manager had told this person (Dean), and therefore, he (Steve) had known about missing funds. Steve said he had listened to some of the tapes, and one of the tapes showed a City employee saying to the sheriff that she knew about this so called rumor. Steve noted that Mr. Johnston said he did not spread a rumor, but he preceded his comments by saying he told the City administrator about it and chose not to give any source. Steve explained that one of the other members of the staff (Kim) indicated that she heard from someone, who had some association with a bar and didn't know she worked for City Hall, but supposedly knew Steve well and claimed that he routinely spread rumors all over town, came up with a $40,000 accusation that the City Administrator had embezzled some money. Steve added, curiously enough, this person knew this 4 or 5 days before Chuck Siedow brought it up, which she stated on the tape to the Sheriff. Steve stated it seemed the only people that knew about this rumor were the staff members. He said that Sharon, recording secretary, indicated to him at a Council meeting that she knew something, and two other people, Kim and someone else, knew about it. Shortly after, Steve said Abby came back to him and said, "My God, Steve; he accused me of embezzling $40,000." Steve answered, "What?" In his deposition with Sgt. Kurtz, Steve said he was asked what he lmew about this embezzlement. Steve answered that he thought the rumor was Abby Grenfell had embezzled the money. Steve said so here I am supposedly spreading a rumor to someone I don't even know, about something that is exactly the opposite of what I heard four days later. Steve stated Mr. Johnston is trying to play by the book on this. Steve said he showed Dean a flyer that came out ... a last minute drop damning him for the mayor's race. It turns out that Mr. Johnston knew about this because he had brought this same piece to the City earlier in the day. Dean Johnston responded, "That is inaccurate, untrue. Wrong again." Dean stated the only time that he repeated that information was when he told Mary Kueffner. He said he had no responsibility or any involvement beyond that. He said the only flyer he brought to City Hall was what he considered a smear sheet that endorsed the Mayor, DeLapp and Schneider. Dean said he had nothing to do with that. Council member Armstrong: Rose said she talked to Steve's campaign manager, and she thought she (campaign manager) should have a chance to say what she knows. Rose thought it was really unfair for Dean to bring her (manager) up without her being in attendance. Dean Johnston responded that Rose brought it up without his being in attendance. Armstrong explained she brought this up because Dean Johnston stated he concentrated on running a positive campaign, but sent out a sheet against Steve on assessments for Hill Trail. On one final thought, she hoped that his position on the City Council will allow Dean to be enlightened as to what goes on with City staff and that she hoped that he uses this wisely. LAKE ELMO COUNCIL MINUTES NOVEMBER 19, 2002 4. NEW BUSINESS: 5. CONSENT AGENDA: M/S/P DeLapp/Siedow — to remove 517. off the Consent Agenda. (Motion passed 5-0.) A. Resolution 2002-127 Approving Void and Reissue of Claim Checks Claim Numbers 22671 through 22724 in the amount of $102,484.40 were issued as replacement checks for the claims listed above, bearing the correct check date. M/S/P DeLapp/Siedow — DeLapp/Siedow - to adopt Resolution No. 2002-127, A Resolution Approving Void and Reissue of Claim Checks. (Motion passed 5-0). B. Resolution 2002-128 Claims M/S/P DeLapp/Siedow - to adopt Resolution No. 2002-128, A Resolution Approving Claim Number 22725 in the amount of $240 was deemed to be an emergency payment by the City Administrator; Claim Number 22726 in the amount of $57.41 was used for payroll; Claim Numbers 22727 and 22728 in the amount of $2,500 were used to refund escrow deposits; Claim Numbers 22729 through 22742 in the amount of $13,236.70 were used for payroll; Claim Numbers 54 and 55 in the amount of $6,068.08 were used for payroll taxes; Claim Numbers 22743 through 22747 in the amount of $3,299.82 were used to pay payroll pass through payments; and Claim Numbers 22748 through 22786, in the amount of $6,866.50 were used for election judge payroll. (Motion passed 5-0). C. Resolution No. 2002-129 Charitable Gambling License for Maplewood/Oakdale Lions Maplewood -Oakdale Lions are requesting approval of its annual application to conduct Off -Site Gambling (raffles, bingo) on February 3, 2003, at the Lake Elmo Inn, 3442 Lake Elmo Avenue N. M/S/P DeLapp/Siedow - to adopt Resolution No. 2002-129, A Resolution Approving the issuance of a Charitable License by the State of Minnesota to the Maplewood/Oakdale Lions. (Motion passed 5-0). D. Recommendation from Finance Committee (Continued from November 6t") M/S/P DeLapp/Siedow - to recommend approval of the November 6t" Finance Committee's recommendations on 1. Payment of Sand Creek Invoices, 2. Woodchipping Services, 3. Web Site Development, 4. Proposed New Employee Positions, and 5. Seasonal Modification of Compensatory Time for Public Works Department. (Motion passed 5-0.) E. Appraiser Service Agreement with J.Scott Renne M/S/P DeLapp/Siedow - to approve the Appraisal Service Contract with J.Scott Renne, MAI to provide appraisal for four road improvement projects between 2003 and 2007 in the amount of appraisal fee of $750 per project for a total of $3,000. (Motion passed 5- 0). LAKE ELMO COUNCIL MINUTES NOVEMBER 19, 2002 F. Service Contact with William Keran The City received a letter from Attorney Filla indicating he reviewed the William Keran correspondence dated October 31, 200, which was used as a service contact between Keran and Computer Integration Technology. Filla reported that the CIT Contract does not specifically include a non -compete provision, but it refers to a second contract (the "CIT Client Relationship Employment Agreement") which was not attached. Filla did not know if the second contract was executed and whether it contained a non -compete provision. Administrator Kueffner provided a copy of a letter from William Keran stating there is no second contract. The City Attorney will draft a computer service contract between the City and William Keran. M/S/P DeLapp/Siedow — to approve a computer service agreement between the City and William Keran. (Motion passed 5-0.) G. Washington County Fire Chief's Association Fire Service Agreement Attorney Filla reviewed the proposed Washington County Fire Chief s Association — Fire Service Agreement and submitted his comments in letter dated November 16, 2002, H. Appointment of Trails Subcommittee of Parks Commission At the July 17, 2002 Parks Commission meeting, Chairman Bob Schumacher appointed Commissioners Tate, Ekern, and Steele, and Parks Supervisor Mike Bouthilet to a committee for trails. M/S/P Dunn/Siedow - to ratify the appointment of the Trails Subcommittee of the Parks Commission. Regular meetings will be held the 1st and 3`d Monday of every month at 6:00 p.m. in Council Chambers until further notice. (Motion passed 5-0) 6. FINANCE: A. Resolution No. 2002-130 Claims M/S/P Dunn/Siedow — to approve Resolution No. 2002-130, A Resolution Approving Claim Numbers 22789 through 22847 in the amount of $271,600.36. (Motion passed 5- 0). M/S/P Dunn/Siedow — to approve Resolution No. 2002-132 approving claim for the Ford Pickup in the amount of $28,965 to Nelson Ford. (Motion passed 5-0.) B. Resolution 2002-131 Claims — EnComm Midwest Tom Prew reported in his memo dated November 13, 2002 Well House No. 2 is now up and running and serving the Carriage Station neighborhood. The control manhole between the Old Village area and Carriage Station will be installed this week. This will allow each system to serve as a back-up for the other. LAKE ELMO COUNCIL MINUTES NOVEMBER 19, 2002 Memo from City Employee on Safety Issues: In memo dated November 15, 2002, Mike Buckles alerted the City on safety concerns with the contractor, EnComm Midwest,LLC, working on the 50t" Street Water Project. The City Engineer stated that one of the public works employees did have a few questions on whether the contractor was operating safely in the right of way area. Prew stated our project manager was out there and checked to see if they had a safe excavation operation. He thought the size of the hole was appropriate for the size of the excavation, but it is the responsibility of the contractor. Mike Bouthilet reported that both City employees, Mike Buckles and Rick Gustafson, were at the site and found traffic control was not an issue, which Bouthilet felt was obvious by the pictures provided. Attorney Filla stated the City is not responsible for the liability of the contractors. The independent contractors make their own decisions. We make sure that our contract documents require and provide certain kinds of insurance coverage. The City has no control over whether someone who is injured should chose to sue the City and the contractor. If we have done our job in terms of contract documents and insurance certificate, we have no risk. As between the City and a third party, we cannot guarantee the third party will not sue the city. M/S/P Siedow/Dunn - to adopt Resolution No. 2002-131, approving Partial Payment No. 7 to EnComm Midwest, Claim Number 22787 in the amount of $31,115.83 for work performed on Pumphouse No. 2 with a 5% retainage as stated in the executed contract between the City and EnComm Midwest. LLC. (Motion passed 5-0 C. Claims Without Required Purchase Requisitions and Quotation. The Finance Director reported she discovered a statement from Emergency Apparatus Maintenance which showed several unpaid invoices. 1. Emergency Apparatus Maintenance: Invoice amount: $151.62, Invoice Date: 12/31/01. This purchase is for replace of a valve. 2. Emergency Apparatus Maintenance: Invoice amount: $902.22. Invoice Date: 12/04/01. This invoice is for the repair of Tele-Squirt #3175. The Fire Chief reported this work is completed. M/S/P Armstrong/Siedow — to approve Resolution No. 2002-133, A Resolution Approving Claim Number 22788 in the amount of $1,053.84.(Motion passed 5-0.) 7. MAINTENANCE/PARK/FIRE/BUILDING: A. Maintenance Dept: Mike Bouthilet Hiring of Sander (verbal) Mike Bouthilet recommended hiring Troy Bonin, who has experience plowing snow and Chief Malmquist has given him a good recommendation, for the on -call sander position at $13 per hour. Mr. Bonin, who is a Lake Elmo Firefighter, will not be responding to medicals if he is out sanding a route. M/S/P Siedow/DeLapp — to approve hiring of Troy Bonin as an on -call sander at $13 per hour. (Motion passed 5-0.) LAKE ELMO COUNCIL MINUTES NOVEMBER 19, 2002 6 Council members Armstrong and DeLapp stated this position pays less than the cleaning lady at $18/Hour and asked that the Finance Director look into this inconsistency. M/S/P DeLapp/Armstrong - to request staff review the wages of the hourly part time staff and bring back to Council. (Motion passed 5-0.) B. Update on Fire Dept. Activities: Chief Malmquist The Fire Chief provided the Council with By -Law changes for the Fire Department. M/S/P Dunn/Siedow — to approve the by-law changes for the Fire Department, as submitted by the Fire Chief. (Motion passed 5-0.) Request for Full Time Employee: The Council wanted to see a justification for the position. Chief Malmquist stated the job description was changed to Fire Chief instead of an assistant. Mayor Hunt explained it had been decided to place money in the budget for two new positions, but there is no decision on what the two positions might be. M/S/P Armstrong/Siedow - to officially pass the Fire Chief position description for review by the Personnel Committee. (Motion passed 5-0.) C. Update on Building Dept. Activities: Jim McNamara Jim McNamara reported there were six new residential permits issued and eight new commercial permits issued for October, 2002 Update on house in Hidden Bay Jim McNamara reported he spoke to the resident's attorney and City Attorney Kevin Shoeberg. The resident and contractor are trying to work out differences. Money was given to contractor, but work was not done by the contractor. The house is not all closed in. The Building Official also reported the first permit for the garage located on Stillwater Blvd. has elapsed, but a new permit has been taken out to finish the project. The exterior of the garage will be finished in the next ten days. Q FA Tom Prew invited the Council on a tour of the well house. He reported the well house has already been vandalized. The repair on the Fire Dept. roofs has been completed. 9. PLANNING, LAND USE & ZONING: A. Final Plat and Development Agreement: Bluestein at the Fields of St.Croix Planner Dillerud reported the Council approved the Preliminary Plat of this 14 unit (7 building) townhome project on August 20, 2002. Bob Engstrom, the developer, provided the Final Plat and engineering drawings for approval. Attorney Filla prepared a Development Agreement covering the public and private improvements associated with LAKE ELMO COUNCIL MINUTES NOVEMBER 19, 2002 7 this development. Park Dedication requirements were satisfied for this plat with the Fields of St.Croix 2A Addition Development Agreement — Tana Park. The Planner reported that the Council has previously approved a request by the developer to receive a building permit for the first building — two units. This building is already under construction. M/S/P DeLapp/Siedow - to adopt Resolution No. 2002-134, A Resolution approving the Final Plat and Development Agreement for Bluestem at Fields of St. Croix, based on compliance of the plan with the approved Preliminary Plat, and the provision of Section 400 of the City Code; and, subject to conditions of compliance with the recommendations of the City Engineer and City Attorney. (Motion passed 4-1: Armstrong: The development is too dense.). Escrow Reduction for Little B1ueStem at the Fields The City Engineer recommended the escrow be reduced. The Administrative fees have not been paid. Original Cost Remaining Cost Site Grading/Turf Establishment $ 39,396.00 $ 5,000.00 Storm Sewer 13,919.00 2,500.00 Watermain 25,871.00 5,000.00 Streets 33,246.00 25,000.00 Street Signs 500.00 15,000.00 Landscaping 10,000.00 10,000.00 Subtotal $122,932.00 $ 62,500.00 125% Security $153,665.00 $ 78,125.00 2% City Administrative Fee $ 2,458.64 $ Paid M/S/P Durm/Siedow — to approve the reduction of the Little Blue Stem at the Fields Development Agreement to $78,125.00, noting that the administrative fees have not been paid, as recommended by the City Engineer in his memo dated November 5, 2002. (Motion passed 4-1: Armstrong). B. Zoning Variance: Eric Svendsen, 10920 32°d Street Eric Svendsen, 10920 32Id Street, is proposing to construct a new garage at the same front setback line as the old garage. That location requires a variance from the 30 foot R- 1 front setback standard, as well as Council approval for locating an accessory structure closer to a public street than the principal structure. The new garage is proposed to be same width (34 feet) as is reported for the old garage, but is proposed to be 4 feet deeper (24 feet, rather the previous 20 feet). LAKE ELMO COUNCIL MINUTES NOVEMBER 19, 2002 The City Planner reported at the October 17, 2002 meeting, the Planning Commission unanimously adopted a motion moving this application to the Council without a recommendation. A motion to recommend denial of the application failed prior to the motion to move the application forward without recommendation. The Planner indicated it appeared that the division of opinion among Commissioners did not entail whether a variance of some magnitude was justified based on hardship, but rather the degree of variance the applicant has requested. The Commissioners supporting a denial recommendation appeared to be responding only to the applicant's apparent unwillingness to consider alternative designs for a garage without would result in a variance of the degree now proposed. Councilmember Dunn supported the reconstruction of the accessory structure because the garage was an existing structure, and it was typical of other garages in the area. Also, 32' Street has a different look, one of a narrow winding trail, and it is not a high speed road. Mr. Svendsen has been parking 34' into the street, and it would be safer if there was a garage. This was one of the jobs of the Old Village Committee to review the Old Village area with emphasis to the special needs of the existing Old Village. Council member Siedow noted that the new garage would not be closer to the street than the original building. Council member Armstrong stated this is a non -conforming building and once demolished can not be reconstructed. She asked Mr. Svendsen if he would move it about 4' and push it into the hill. This would give more visibility and would be a good compromise. Mayor Hunt stated his preference would be 6-8 feet and clean up on the west side Council member DeLapp thought it would be nice to be able to park a vehicle on a temporary basis. If going west, Mr. Svendsen would have to use both lanes in order to get into the garage. Svendsen said he probably would not be able to do anything until spring. The Council asked Mr. Svendsen to improve site distance on the west end of his property and the set back the garage approximately 2 - 4'. The Council asked the applicant, and he agreed, to tabling this request in order for him to submit a new proposal for a garage setback 2 or 4'. There will be no additional City fee for Mr. Svendsen to come back. M/S/P Armstrong/Siedow - to postpone to December 3, as agreed to by the applicant Eric Svendsen, to provide alternative design of a 2 or 4' setback for a garage. (Motion passed 5-0.) LAKE ELMO COUNCIL MINUTES NOVEMBER 19, 2002 C. Amend Parking Regulations — Lake Elmo Avenue Edward Jones Company, a tenant of the Joe Bush building at 3537 Lake Elmo Avenue, requested installation of time limited parking along the Lake Elmo Avenue frontage of the Bush Building. Requested is a 120 foot northerly extension of the regulated parking zone that now exists on the east side of Lake Elmo Avenue. John Mead, Investment Rep. of Edward Jones, explained the existing parking limit to the south is "One Hour" and a "90 Minute" zone is requested in this case. Mr. Mead thought 90 minutes would be long enough to conduct business. Mr. Mead stated he copied Joe Bush his request and Mr. Bush seemed indifferent to the request. According to Mr. Mead, the other affected property owner to the north, was supportive. M/S/P Dunn/Siedow — to request the Washington County Board to establish a "90 Minute Parking" zone on the east side of Lake Elmo Avenue for a distance of 120 feet from the north end of the existing "One Hour" parking zone. The City Planner stated Washington County will pay for the sign replacement. (Motion passed 5-0.) 10. CITY ATTORNEY'S REPORT: None 11. CITY ADMINISTRATOR'S REPORT: A. Invisible fencing: The City Administrator.provided invisible fence information from other cities and Steve Ziertman's letter with comments and concerns on the use of invisible fencing. The Council would like wording added to make sure our residents are safe when invisible fencing is being used. Rod Sessing asked if there is only one chance given is that one chance per year or one chance in a lifetime and suggested these regulations be added for all type of fences. Mr. Sessing asked to be included in drafting the ordinance. M/S/P Siedow/Dunn — to pass information along to the City Administrator and direct the City Administrator, Animal Control Officer, City Attorney, to draft an ordinance on animal containment. This draft ordinance will not go to the PZ, but will come directly to the Council. (Motion passed 5-0.) 12. CITY COUNCIL REPORTS: Council member DeLapp stated he received a call from Todd Williams regarding the condition and status of new sidewalks in the Old Village. Planner Dillerud stated TKDA has been hired to do the survey and will present concept plans. There will be a meeting with TKDA to discuss these plans. Council member Dunn reported there was a meeting, tonight, on Baytown/West Lakeland water contamination at Oakland Jr. H.S. The Highway 36 meeting is scheduled for Wednesday at 6 or 6:30 at Washington County Govt. Center. They are still trying to have a finished proposal by December. There has been no Mayor's meeting since last fall. LAKE ELMO COUNCIL MINUTES NOVEMBER 19, 2002 10 The Oakdale/Lake Elmo Historical Society is seeking donations for finishing the exterior of the Last One Room School house formerly located on the Eder farm in Lake Elmo. M/S/P Dunn/Siedow — to add a customized article to the City Newsletter, website and cable on Oakdale's Last One Room Schoolhouse — The Oakdale Lake Elmo Historical Society Needs Your Help. (Motion passed 5-0.) Council member Siedow reported when MAC took a survey of the owners of the hangers at the Lake Elmo Airport, they were 2-1 against the Lake Elmo Airport name change. The Council meeting was adjourn at 8:55 p.m. Respectfully submitted by Sharon Lumby, Deputy Cleric Resolution No. 2002-127 Approve Void and Reissue of Claim Checks Resolution No. 2002-128 Claims Resolution No. 2002-129 Maplewood/Oakdale Lions Charitable Gambling License Resolution No. 2002-130 Claims Resolution No. 2002-131 EnComm Midwest Resolution No. 2002-132 Claims for Nelson Ford Resolution No. 2002-133 Approving Claims without required purchase requisitions and quotations Resolution No. 2002-134 Approving Final Plat and Development Agreement for Bluestein at Fields of St. Croix LAKE ELMO COUNCIL MINUTES NOVEMBER 19, 2002 11 Mayor: Lee Hunt Councilmembers: Steve DeLapp Susan Dunn Rosemary Armstrong Chuck Siedow Lake Elmo City Council Tuesday NOVEMBER 19, 2002 3800 Laverne Avenue No. Lake Elmo, MN 55042 777-5510 777-9615 (fax) Mary. Kueffner@lakeel mo. org E-Mail Please read: Since the City Council does not have time to discuss every point presented, it may appear that decisions are preconceived. However, staff provides background information to the City Council on each agenda item in advance; and decisions are based on this information and experience. In addition, some items may have been discussed at previous council meetings. If you are aware of information that has not been discussed, please fill out a "Request to Appear Before the City Council form; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items may be continued to a future meeting if additional time is needed before a decision can be made. $$$ .r;:iti p.m. BUDGET WORKSHOP $$$ Agenda City Council Meeting Convenes 7:00 PM Pledge of Allegiance 1. Agenda 2. Minutes November 6, 2002 3. PUBLIC INQUIRIES/INFORMATIONAL: A. 4. NEW BUSINESS: 5. CONSENT AGENDA: A. Resolution 2002-127 Approving Void and Reissue of Claim Checks B. Resolution 2002-128 Claims C. Resolution 2002-129 Charitable Gambling License for Maplewood/Oakdale Lions D. Recommendation from Finance Committee (Continued from November 61h) E. Appraiser Service Agreement with Scott Renne F. Service Contract with William Keran G. Washington County Fire Chiefs Association Fire Service Agreement 6. FINANCE: Abby Grenfell A. Resolution 2002-130 Claims B. Resolution 2002- 131 Claims- EnComm Midwest Lake Elmo City Council Agenda November 19, 2002 Page 2 7. MAINTENANCE/PARK/FIREBUILDING: A. Maintenance Dept: Mike Bouthilet: Hiring of Sander B. Update on Fire Dept. Activities: Chief Malmquist C. Update on Building Dept Activities: Jim McNamara S. CITY ENGINEER'S REPORT: Tom Prew A. Partial Payment Well House No. 2 (Discussed under Finance 6C.) 9. PLANNING, LAND USE & ZONING: Chuck Dillerud A. Final Plat and Development Agreement: Bluestem at the Fields of St.Croix B. Zoning Variance — Eric Svendsen C. Amend Parking Regulation — Lake Elmo Avenue 10. CITY ATTORNEY'S REPORT: A. 11. CITY ADMINISTRATOR'S REPORT: A. Invisible Fencing Ordinance B. 12. CITY COUNCIL REPORTS: A. Mayor Hunt B. Council Member DeLapp C. Council Member Dunn D. Council Member Armstrong E. Council Member Siedow TKDA Z. INVOICE ANDTASSOCIATES. INCORPORATED ENGINEERS • ARCHITECTS • PLANNERS 1500 PIPER AFFRAY PLAZA 444 CEDAR STREET SAINT PAUL. MINNESOTA 55101-2140 PHONE: 651/292.4400 FA%:651/292-0063 CITY OF LAKE ELMO Date: September 27, 2002 3800 LAVERNE AVENUE NORTH Commission No: 12082-03 LAKE ELMO, MN 55042 Invoice No: 058896 Period Ending: 08/31/02 For Professional Services in connection with the 2000 Municipal State Aid (MSA) Project. Authorization for Professional Services approved at Regular City Council Meeting on May 2, 2000. Phase II Plans (12082-03): Personnel: Classification: Billing Rate: B. Szopinski Technician II 4.50 Hrs. @ 42.85 = 192.83 AMOUNT DUE ................................. $ 192.83 7 a State of Minnesota ) - % I —LPK0 � —%00 — as lJ County of Ramsey ) Robert J. Novak, being first duly sworn, deposes and says that the foregoing account is just and true; and the services therein charged were actually rendered and of the value therein charged, that the expenses incurred were paid by the affiant and no part of the same has been paid. Subscribed and sworn to before me, a notary public, on this date Septe r 27 2002 ��i'Z.0 LIivC",p, FINSON � E WARY PUBLIC My Comm. Expires Jan, 31, 2005 TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED An Equal Opportunity Employer TOL ANDE RS TKDA INVOICE AND ASSOCIATES, INCORPORATED ENGINEERS • ARCHITECTS • PLANNERS 1500 PIPER AFFRAY PLAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 551012140 PHONE:651/292-4400 FA%:651/292.0083 CITY OF LAKE ELMO Date: September 27, 2002 3800 LAVERNE AVENUE NORTH Commission No: 11979-022 LAKE ELMO, MN 55042 Invoice No: 058885 Period Ending: 08/31/02 For Professional Services in connection with the Roof Replacement at Two (2) Fire Stations. Roof Replacement (11979-022); Personnel: Classification: Billing Rate: T. Franzen Senior Registered Archi 5.00 Hrs. @ 82.91 = 414.55 T. Prew Senior Registered Engin 2.50 Hrs. @ 97.60 = 244.00 M. Stender Technician II 1.50 Hrs. @ 44.83 = 67.25 A. Torres Technician II .50 Hrs. @ 42.38 = 21.19 Reimbursable Expenses: - BLUE PRINT SERVICE CO - Reproduction & Reprographic 17.34 AMOUNT DUE ................................. $ 764.33 State of Minnesota ) Z-10 t'® J! �/O '^;7c)Q�Y �, �e i J �l as County of Ramsey ) Robert J. Novak, being first duly sworn, deposes and says that the foregoing account is just and true; and the services therein charged were actually rendered and of the value therein charged, that the expenses incurred were paid by the affiant and no part of the same has been paid. subscribed and sworn to before me, a notary public, on this date SepteyrOer 27.,-.._200Z�- r ® nnnrwvwnnnnrvv�n wvvw.nn/vw Y Rv-Nu n.c �My Comm. ExPl35 Jsu1. B!, S?OOS TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES. INCORPORATED An Equal Opponunity Employer DRAFTING ROOMS AND FURNITURE SURVEYING INSTRUMENTS ENGINEERS SUPPLIES -Il/ RiL i B ®log WERSON Servi„e C� PORATED QUALITY PRINTS MATERIALS -SERVICE TELEPHONE ENDICOTT BLDG. ON FOURTH ST. 222.3554 to ST. PAUL, MINN, 55101 -00S3 ILEMO l_j3r , 2!%b 1 eN_-"P I LUVERNE 12502-01 10.27 -SIZE OF )RIOINAL z_c�� 3 " ST PAUL PUBLIC SCHOOLS 12493-01 3.77 OVERHEAD 5250 24.74 4 z DRAFTING ROOM SUPPLIES AND FURNITURE SURVEYING INSTRUMENTS ENGINEERS SUPPLIES e i -serviceco. �J 1 DUALITY PRINTS MATERIALS - SERVICE TELEPHONE ENDICOTT BLDG, ON FOURTH ST. 222-3554 ST. PAUL, MINN, 55101 WATEROUS MAC ---- ---- €L�wwwo 11334-07 186.18 11552-33 8.74 V�WOM g OVERHEAD 5640 147.12 ANDERSON )RPORATED ZA Z140 '92-0083 - SIZE OF ORIGINAL TKDAINVOICE ANNDTASSOCIATES, INCORPORATED ENGINEERS • ARCHITECTS • PLANNERS 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 561012140 PHONES61292-4400 FA%:6511292.0083 CITY OF LAKE ELMO Date: September 27, 2002 3800 LAVERNE AVENUE NORTH Commission No: 11939-03 LAKE ELMO, MN 55042 Invoice No: 058883 Period Ending: 08/31/02 For Professional Services in connection with the 50th Street Overlay. Authorization approved at City Council Meeting on November 16, 1999. Construction Administration (11939-03): Personnel: Classification: Billing Rate: T. Prew Senior Registered Engin 3.50 Hrs.-@ 97.60 = 341.60 Reimbursable Expenses: Thomas D. Prow - Travel & Subsistence 12.78 AMOUNT DUE ................................. $ 354.38 State of Minnesota ) as County of Ramsey ()CC) Robert J. Novak, being first duly sworn, deposes and says that the foregoing account is just and true; and the services therein charged were actually rendered and of the value therein charged, that the expenses incurred were paid by the affiant and no part of the same has been paid. Subscribed and sworn to before me, a notary public, on this date Sept/$L��ber 27, 200 0 LINDA E. JOHNSON NOTARY PUBLIC 4y Comm. Expires Jan. 31. 2005 TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES. INCORPORATED ''TY�[ d , A '^' 1..L An Equal Opportunity Employer TKDA INVOICE TOLTZKING. AND AND ASSOCIATES, INCORPORATED ES, IN, R OR TE ENGINEERS • ARCHITECTS • PLANNERS 1500 PIPER AFFRAY PLAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101-2140 PHONE:651/292-4400 FAX:6511292.0063 CITY OF LAKE ELMO 3800 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 Date: September 27, 2002 Commission No: 12617-01 Invoice No: 058974 Period Ending: 08/31/02 For Professional Services in connection with the Old Village Sidewalk Improvements. Authorization for Professional Services approved at the Regular City Council Meeting on August 6, 2002. Preliminary Design (12617-01): Personnel: Classification: C. Rylander Engineering Specialist R. Dinndorf Engineering Specialist T. Prew Senior Registered Engin Reimbursable Expenses: Richard T. Dinndorf - Travel & Subsistence Billing Rate: 25.50 Hr9. @ 66.66= 1,699.83 29.00 Hrs. @ 87.67 = 2,542.44 2.00 Hrs. @ 97.60 = 195.20 142.02 AMOUNT DUE ...................... ........ $ 4,579.49 State of Minnesota as ,•� ,l� V-''_, ram" �1/ County of Ramsey ) Robert J. Novak, being first duly sworn, deposes and says that the foregoing account is just and true; and the services therein charged were actually rendered and of the value therein charged, that the expenses incurred were paid by the affiant and no part of the same has been paid. Subscribed and sworn to before me, a notary public, on this date Seotamber 27, 20W—'� LIPdDA E ,301 li�:aUN NO my NO"fi',f;Y PUJLIO M/Cornet F::7!les Jean. 81, 2006 TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED An Equal Opportunity Employer City: City of Lake Elmo ( Accounts Payable Printed: 10/11/0213:34 User: Abby Computer Check Register Check Vendor No Vendor Name Date Amount Invoice No 22527 ALEXAIR Alex Air Apparatus, Inc 10/16/2002 34,000.00 3669 Total for 22527: ----------------- 34,000.00 22528 AMERTEST American Test Center 10/16/2002 500.00 2022640-IN Total for 22528: ----------------- 500.00 22529 DUROWDAV David Durow 10/16/2002 85.15 Total for 22529: ----------------- 85.15 22530 FIREEQUI Fire Equipment Specialties 10/16/2002 1,246.05 2985 Total for 22530: ----------------- 1,246.05 22531 LAI{ELAND Lakeland Ford Truck Sales 10/16/2002 530.29 10995 Total for 22531: ----------------- 530.29 22532 METROFIR Metro Fire 10/16/2002 427.69 11022 Total for 22532: ----------------- 427.69 Total for Accounts Payable Check Run: ----------------- 36,789.18 Page 1