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HomeMy WebLinkAbout11-06-02 CCMMINUTES APPROVED: NOVEMBER 19, 2002 LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 6, 2002 1. AGENDA 2. MINUTES: October 15, 2002 3. PUBLIC INQUIRIES/INFORMATIONAL: A. Public Inquiries B. Life Saver Award — Washington County C. Fire Service Agreement D. Canvass Results of General Election: Resolution No. 2002-123 4. NEW BUSINESS: 5. CONSENT AGENDA: A. Appointment of Tom Meldahl to the Planning Commission B. Resolution Amending Fee Schedule to Include Service Fee for Returned Checks: Resolution 2002-126 C. Resolution 2002-119 Partial Payment #5: Keys Well Drilling D. Resolution 2002-120 Final Payment for 15t' Street E. Recommendation from Finance Committee — October 17, 2002 Meeting 6. FINANCE: A. Resolution 2002-121 Appraiser to Assist with Special Assessment Valuation Analysis B. Resolution 2002-122 Claims, Resolution No. 2002-124 Claims (Handout at Meeting) 7. MAINTENANCE/PARK/FIREBUILDING: A. Maintenance Dept: Mike Bouthilet: Contract snowplowing, Fields of St.Croix II signage (Handout on Children Playing Signs) B. Update on Fire Dept. Activities: Chief Malmquist — POSTPONED TO November 19'h 8. CITY ENGINEER'S REPORT: A. 2003 Seal Coat and Street Maintenance B. Catch Basin Repairs 9. PLANNING, LAND USE & ZONING: A. Zoning Map Amendments: GB to LB & AG B. Final Plat and Development Agreement: Sunfish Ponds: Resolution No. 2002-125 C. Escrow Release — Tamarack Farms D. City Owned Communal Treatment Systems — Functional Evaluation Proposal E. Discussion on Removal Stds. for Planning Commission Members F. Update on E&H Earthmovers 10. CITY ATTORNEY' S REPORT: None 11. CITY ADMINISTRATOR'S REPORT: A. IT Contract B. Membership with Association of Metropolitan Municipalities LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 6, 2002 C. Fire Service Agreement (Discussed under Agenda Item 3C.) D. Authorization for Professional Services — Dick Thompson, TKDA E. Letter from the Maintenance Advisory Committee 12. CITY COUNCIL REPORTS: Mayor Hunt called the Council meeting to order at 7:00 p.m. in the Council chambers. PRESENT: Siedow, Dunn, Hunt, Armstrong (Arrived at 7:05 p.m.), DeLapp, City Engineer Prew, City Attorney Filla, City Planner Dillerud and Administrator Kueffner. 1. AGENDA: M/S/P Dunn/Siedow — to approve the November 6�' City Council agenda, as amended. (Motion passed 4-0.) 2. MINUTES: October 15, 2002 M/S/P Dunn/Hunt — to approve the October 15, 2002 City Council Minutes, as amended. (Motion passed 5-0.) 3. PUBLIC INQUIRIES: A. Public In uiries: None B. Life Saver Award: Washington County Sheriff Jim Frank and Chief Deputy Steve Pott presented Brittney Pine the Lifesaving Award for performing CPR on her grandfather by receiving verbal assistance from 911 Dispatch Sherry Kirby. Her heroic deed kept her grandfather alive until emergency assistance arrived saving her Grandfather's life. C. Fire Service Agreement The City Administrator had reviewed the Washington County Fire Chief s Association Fire Service Agreement and recommended the City Attorney review the agreement before adoption by the Council. M/S/P Dunn/Aimstrong — to direct the City Attorney to review and comment on the Washington County Fire Chief s Association's Fire Service Agreement, and provide a recommendation to the City Council at its November 19, 2002 meeting. (Motion passed 5-0). D. Canvass Results of General Election M/S/P Dunn/DeLapp — to adopt Resolution No. 2002-123 declaring Lee Iunt as elected as Mayor, for a 2-year term and declaring Steve DeLapp and Dean A. Johnston as Council Members for a 4-year term by a majority of the registered voters of the City of Lake Elmo. (Motion passed 5-0). 4. NEW BUSINESS: None LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 6, 2002 2 5. CONSENT AGENDA: A. Appointment of Tom Meldahl to the Planning Commission M/S/P Hunt/Dunn — to pull off consent agenda in order to interview Mr. Meldahl. (Motion passed 5-0). Mayor Hunt noted that a planning commission application was received today from Charlie Schneider. Council member Dunn stated she would like to look at the vacancies for all our commissions. Council member Siedow thought the date of application should be looked at and Tom Meldahl had applied in 2001. He said this would be an opportunity to have someone from Cimarron serve on the Commission. Council member DeLapp stated in his opinion the City needs to look at the most competent, educated, and active people available. Mayor Hunt stated in his opinion it is the desire of a resident to serve the City and not education or job that qualifies a resident to serve on a commission. He indicated that planning commission representation from all neighborhoods is important. M/S/P Siedow/Dunn — to appoint Tom Meldahl, 242 Cimarron, as Second Alternate on the Lake Elmo Planning Commission. (Motion passed 3-2:Armstrong would like to bring all the commissions forward and see what vacancies there are before an appointment is made; DeLapp:this is nothing against Mr. Meldahl, but we should look at the best people available.) The City Administrator pointed out that the Code allows the Council to review the attendance records of the commissioners and compliance with training requirements. Council member DeLapp asked what grounds are necessary to have a commissioner removed. Discussion on removal standards will be added to the agenda under 9E. B. Resolution Amending Fee Schedule to Include Service Fee for Returned Checks The Finance Director reported that a service fee for returned checks is not included in the City's fee schedule, and she would like to pursue collection on returned checks and assess the appropriate service fee accordingly. M/S/P DeLapp/Siedow — to adopt Resolution No. 2002-126, A Resolution Amending the City's Fee Schedule to Include a $20.00 Service Fee for Returned Checks. (Motion passed 5-0). LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 6, 2002 C. Resolution No. 2002-119 Partial Payment No.5: Keys Well Drilling The City Engineer reported that the project is on schedule and final test pumping will begin this fall. M/S/P DeLapp/Siedow — to approve Resolution No. 2002-119 Approving Partial Payment No. 5 to Keys Well Drilling in the amount of $5,624.00 for work completed on Well No. 3. (Motion passed 5-0). D. Resolution No. 2002-120 Final Payment for 151h Street The City Engineer reported that work is complete on the 15`h Street Construction Project. The final cost is nearly $8,000 less than the bid amount which is due to an under run in the paving quantities. M/S/P DeLapp/Siedow—to approve Resolution No. 2002-120 Approving the Compensating Change Order in the deduct amount of $7,799.19 and Approving the Final Payment to Tower Asphalt in the amount of $9,357.75. (Motion passed 5-0). E. Recommendation from Finance Committee — October 17, 2002 Meeting The Finance Committee provided recommendations on 1. Payment of Sand Creek Invoices, 2. Woodchipping Services, 3. Web Site Development, 4. Proposed New Employee Positions and 5. Seasonal Modification of Compensatory Time for Public Works Department. These items will be discussed later under Finance Report. It was suggested that offering woodchipping services be added to the City wide survey of residents in 2003. Council member Armstrong indicated that the residents need to know what the real outcome of offering woodchipping service as far as the total expense, and the impact of these services on maintenance personnel and machinery. 6. FINANCE: A. Resolution 2002-121 Appraiser to Assist With Special Assessment Valuation Analysis The Finance Director was authorized to obtain estimates for an appraiser to assist with valuation analysis. The Finance Director met with Scott Renne, a licensed appraiser previously used by the City on special projects. Mr. Renne provided an estimate, Exhibit A, for the valuation analysis and anticipates a 4-6 week time period to complete the analysis. The Finance Director recommended the City contract with Mr. Renne, in the amount of $3,000 to perform the analysis as outlined in Exhibit A. This will leave time for the management team to make recommendation to the Council on proposed assessments for roadway improvement projects for the 2003 season. LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 6, 2002 4 Attorney Filla recommended that the resolution be amended to include that the study will be on four projects from the City's Capital Improvement Program 2003 to 2007 as stated in Mr. Renne's letter. M/S/P DeLapp/Dunn — to adopt Resolution No. 2002-121, as amended to include four projects from the City's Capital Improvement Program as stated in Exhibit A, A Resolution Authorizing Scott Renne, MAI, to Perform a Valuation Analysis for Roadway Improvement Projects. (Motion passed 5-0). M/S/P DeLapp/Dunn - to direct the City Attorney to draft a contract with Mr. Renne for the performance of services contained in Exhibit A. (Motion passed 5-0). B. Resolution No. 2002-122 Claims: M/S/P DeLapp/Armstrong - to adopt Resolution No. 2002-122, A Resolution Approving Claims as presented. (Motion passed 5-0). Resolution No. 2002-124 Claims (Handed out at Meeting) M/S/P DeLapp/Armstrong - to adopt Resolution No. 2002-124, A Resolution Approving Claim Number 22668 in the amount of $50 and Claim Numbers 22669 and 22670 in the amount of $31,921.98. (Motion passed 5-0). There was discussion on the attorney fees relating to Council members and staff talking to our City Attorney. Council member DeLapp stated it was a totally contrived issue of embezzlement, and he was embarrassed by it. DeLapp stated that a council member should not talk to our attorney without a vote of authorization by the Council. Council member Siedow thought it was a good idea to be able to call the attorney. Council member Dunn suggested the procedure to use is for the Council to go through Mary or Chuck before they use a contract employee. Council member Armstrong did not feel the Council should have carte blanche with contacting our contract staff. The trumped up charges brought up against DeLapp for spreading rumors came from Mary, Kim and Dean Johnston. The charges were investigated and found inconclusive. This was just to make Steve look bad for the election. She stated Steve should not be embarrassed and applauded Steve DeLapp with winning the Council seat. Council member Siedow stated he watched where DeLapp was questioned, and he lied to the investigator about this accusation and he has the tape to prove it. Mary Kueffner stated she wanted to go on record that she found Council member Armstrong's comments offensive, slander remarks. LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 6, 2002 7. MAINTENANCE/PARK/FIRE/BUILDING: A. (1) Maintenance Dept: Mike Bouthilet: Contract snowplowing The Council directed staff to proceed with pricing and contracting out an additional snow plow route. Mike Bouthilet contacted agencies and business for quotes. Staff recommended contracting with Buberl Landscaping because of price, available equipment, and location to the proposed route in the North East section of the City. Depending on depth of the snowfall, Buberl Landscaping will utilize the loader in this area due to the road designs of the area developments. Cost saving measures such as utilizing a truck for smaller snowfalls will be monitored and evaluated through the winter. There are sufficient funds in the Public Works Contract Services portion of the budget to cover the cost of the loader for the season. M/S/P Dunn/Siedow - to award the contract to Buberl Landscaping because of price, available equipment, and location to the proposed route in the North East section of the City. (Motion passed 5-0.) (2) Fields of St Croix II Sienaee. A resident reported that she placed a boulder to protect her mail box from cars losing control in the turns. She also stated she had previously requested "Children Playing" signs for the area as a means to warn drivers and reduce the speeding. Staff has researched and responded that "Children Playing" signs have had some negative impact and repercussions in studies. These signs are now being recommended exclusively for schools and public playgrounds. Staff felt it would be appropriate to place a winding road curve sign with a 25 mph cautionary speed warning sign and consider a "Slippery When Wet' sign erected on this street. M/S/P Dunn/DeLapp — to direct the staff to install a winding road curve sign with a 20 mph cautionary speed advisory sign in the Fields of St. Croix Phase II (Little Blue Stem). (Motion passed 5-0). M/S/P Dunn/DeLapp - to direct the City Engineer to research lowering the speed limit in Fields of St. Croix II to 25 mph and consider a "Slippery When Wet' sign. (Motion passed 5-0.) UPDATES from Mike Bouthilet: Well House Pump No. 2 is going on line on Thursday, and we will be monitoring it. He has checked on land rental pricing and found rates for monthly rental from $90-$130. The woodchips are gone from the site. Most of the culverts we are going to keep. The fill material is still the biggest issue. The electric is being removed from the power poles located in the alley by River Valley Catering. The cable and telephone will be removed when the poles are removed. LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 6, 2002 6 Mike Bouthilet reported that during the Lake Elmo Hardwood fire, the water tank was drawn down 30,000 gallons in a short amount of time. This will be remedied when Well No, 2 is on line and as soon as the new pressure gauge is installed. 8. CITY ENGINEER'S REPORT: A. 2003 Seal Coat and Street Maintenance Tom Prew, City Engineer, asked for authorization to proceed on Seal Coat and Street Maintenance work for 2003. This authorization would cover planning, design, and inspection of these items. The City performs seal coating every other year, along with crack sealing, striping and patching. This work has been budgeted M/S/P Dunn/Armstrong — to authorize the City Engineer to begin work on 2003 Seal Coating and Street Maintenance. (Motion passed 5-0). Council member DeLapp pointed out you cannot roller blade on these roads for at least 5 years. M/S/P DeLapp/Dunn - when the sealcoat program comes back to the Council, to direct Tom Prew to prepare a list of options to make the seal coated streets more pedestrian friendly. (Motion passed 5-0.) B. Catch Basin Repairs Tom Prew, City Engineer, reported the Public Works Foreman identified a mmmber of catch basins that are in need of repairs or replacement. Repairs were made and the invoice for the work was provided. $500 of this total will be charged to the Hamlet on Sunfish Lake project for repair of a manhole that was scheduled to be fixed in our agreement with the developer. M/S/P DeLapp/Armstrong — to approve final payment to T.A. Schifsky and Sons for catch basin repairs in the amount of $17,652.00. (Motion passed 5-0. 9. PLANNING, LAND USE & ZONING: A. Zoning Map Amendments — GB to LB and AG The City Council directed the Planning Commission to review and provide a recommendation regarding the several parcels along Hudson Blvd. that are currently zoned GB (General Business), but is designed Limited Business, or RAD by the 1990 Comprehensive Plan. Most (all but 2) of the GB zoned parcels along Hudson Blvd., have existing structures and ongoing business. One of the undeveloped parcels at Lake Elmo Avenue and Hudson Blvd. recently received Preliminary Plat approval (RECO) and is exempt from changes to City land use regulations for 1 year. The other undeveloped parcel (east of the outdoor theater is designated RAD by the 1990 Comp Plan. LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 6, 2002 7 The City Planner reported that State Statue mandates the rezoning of land in any metropolitan community to be in compliance with the Comp Plan use designation within 9 months of adoption of the Comp Plan or amendment. Rezoning of these parcels from GB to a zone reflecting of the Comp Plan land use designation should have been accomplished years ago. A public hearing was held by the Planning Commission to consider the rezoning of the parcels for compliance with the 1990 Comp Plan. All of the impacted property owners were opposed to the rezoning. Following the public hearing, the Commission recommend that the subject parcel be rezoned for conformity with the 1990 Comp Plan, subject to the condition that the allowable Limited Business Conditional Uses be made, as necessary, to include each of the existing businesses affected by the rezoning; and, that each of those businesses receive from the City a Conditional Use Permit thereafter. It is the intent of the Commission to legally preserve the use rights of the existing business while rezoning the parcels to comply with the Comp Plan. The Planner noted that this strategy would not impact the case of the undeveloped parcel east of the outdoor theater. That parcel is designated RAD by the Comp plan. The correct zoning would be either AG or RR. Jack Dolan, Sabrina Dolan, Christopher Dolan — Dolan Marine At the Planning Commission meeting the City Planner stated that consideration of depreciation land value is not what the Commission would get involved. Dolan asked why can't you consider this? He said he would like to retire and sell to another marine Company. He objected to the use of the word "artificial" in relation to their property values. Value is a very important factor. There are only 4 permitted uses in LB and he has a concern on just taking office parks and the valuation plummet. Bob Egan Lampert Lumber has a funny shaped lot with 300' frontage and a'/4 mile deep and some of the LB uses are not conducive to the shape of this lot. He objected to the use of the word "artificial" in relation to property values. Land value is very important to us. M/S/P DeLapp/Armstrong — to postpone these Zoning Map Amendments - GB to LB and AG in order to hold workshop with the Council and Planning Commission of December 90' to come up with a vision for office park and its uses with input from the business owners for this specific area. (Motion passed 5-0.) B. FP and Development Agreement Simfish Ponds The City Planner reported the Final Plat drawings, infrastructure cost estimates and related documents have been reviewed by the City Engineer and City Attorney. A draft development agreement has also been prepared by the City Attorney. The only matter not resolved is that of the Park Dedication. Dillerud indicated the Park Dedication value LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 6, 2002 is very close to $35,000. A portion of the approved trail alignment with the plat may have value as a Public Trail. The extent of the trails that the Council deems of value as Public will be constructed to a higher standard —an extra 2 inches of rock base. The cost of this extra construction and any easement value determined by the City's appraiser would be credited to the final Park Dedication Fee payable to the City. It was the consensus of the Council that the developer's surveyor would prepare Public easements to the City for the entire proposed trail except the portion in the village green. Also, Public easements would be prepared to extend the trail northeasterly from the northeast corner of the 43`d Street North right of way; and, southerly to the south line of the plat. Additional Public trail should be constructed in the northeasterly extension, but not in the southerly extension. The developer will be given credit to the 7% Park Dedication Fee for the value of the Public easements, as determined by the City appraiser; and, credit for the cost of 2 inches of additional based material (to a total of 6 inches) under the Public trail sections, the value of which to be determined by the City Engineer. The Lake Elmo Parks Supt. will look at what should be done in the area of the Shiltgen property and the possibility of erecting a fence. M/S/P Armstrong/DeLapp - to adopt Resolution No. 2002-125, Approving the Final Plat and Development Agreement for Sunfish Ponds on the following condition: 1. Compliance with the requirements of the City Attorney and City Engineer. 2. Park Dedication Fee to be 7% of he Appraiser's market Value less Trail Credit as determined by City Staff and the Park Commission and 4. Defining the public trail and completion date. (Motion passed 5-0). C. Escrow Release - Tamarack Farm The City Engineer certified that all required improvements within this project are complete and recommends release of escrow and final acceptance by the City. The City Planner reported that he and Mike Bouthilet reviewed the tree planting with the approved Landscape Plan for the project and agree that, although the new trees are grouped more than the original plan showed, the count appears to be in line with the developer's responsibilities on approved landscape plan, when the several naturally wooded lots are considered. Staff recommends release of the remaining $8,750 Letter of Credit security for plat improvements; and acceptance of the Public Improvements constructed within the plat. M/S/P Dunn/Armstrong — to release Tamarack Farms Estates development security in the amount of $8,750 (Letter of Credit #295) and to accept Public Improvements. (Motion passed 5-0.) LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 6, 2002 D. City Owned Communal Treatment Systems — Functional Evaluation Proposal The City Planner noted that the City owned 201 Communal Wastewater Systems have been in place about 17 years. While the City regularly monitors the mechanical operations of the systems and has repaired several equipment failures over the years, no comprehensive evaluation of the systems has been undertaken since their construction. At the request of staff, North American has prepared a proposal to both conduct a comprehensive evaluation of the Communal 201 systems; and, develops a management and maintenance plan for those systems that will maximize their useful life. The funding of this work would be from the Sewer Enterprise Fund. M/S/P Dunn/Siedow — to accept the proposal of North American Wetland Engineering to conduct an evaluation of the City's Communal (20t) Wastewater Systems, and prepare a management plan for those systems, per North American's proposal dated November 1, 2002 at a fixed cost of $3,400 with the funding of this work would be from the Sewer Enterprise Fund. (Motion passed 5-0.) E. Discussion on Removal Stds for PZ members Council member DeLapp asked what would be removal standards for Planning Commission members. Attorney Filla read Section 210.05 Removal of the Lake Elmo City Code which states any member or alternate member may be removed by a four -fifths vote of the Council, for cause. Cause shall include but not be limited to having more than three consecutive absences or being absent from more than one-third of the meetings in any one calendar year. The Council may consider exceptional circumstance when applying this rule. F.Update on E&H Earthmovers Council member DeLapp asked for an update on the E&H Earthmover site. Planner Dillerud stated he had visited the site which has been cleaned up as it should be. The site has been graded over. The equipment on site is waiting to be sold. Dillerud stated he was not concerned about this and it meets the spirit of the contract. Council member DeLapp asked about the tilting building which belongs to the homestead and not part of the E&I I site. Dillerud responded that is a separate issue that would be looked into. 11. CITY ADMINISTRATOR'S REPORT: A. IT Contract The City Administrator reported that Bill Keran has terminated his employment with CIT. Mr. Keran has done about 90% of the service for the City's networking program. The Administrator asked Mr. Keran if he was going to freelance. The Administrator and Finance Director thought this would be a good deal for the City that will save considerable money for maintenance needs and upgrades down the line. LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 6, 2002 10 M/S/P DeLapp/Dunn — to recommend that the letter of hire be reviewed by the City Attorney, and if he finds there is nothing to prevent the City from hiring Bill Keran, that the City Attorney, Finance Director and City Administrator be instructed to prepare a contract with Mr. Keran and bring it back to the Council at its next meeting for approval. (Motion passed 5-0.) B. Membership with Association of Metropolitan Municipalities The City received a letter from the Association of Metropolitan Municipalities regarding the possible membership in its organization. The annual fee for 2003 will be $2350. If the City joins now, they have prorated our November and December membership fee at $190 per month. The City Planner noted that the membership in this organization was strongly recommended by Bob Nowlin, our special council for fighting the Met Council over our Comprehensive Plan. M/S/P DeLapp/Dunn — to approve the City's membership with the Association of Metropolitan Municipalities as outlined in their letter dated October 28, 2002. (Motion passed 5 -0.) C. Fire Service Agreement (Discussed under Agenda Item 3C.) D. Authorization for Professional Services — Dick Thompson, TKDA Because of his background with the Metropolitan Council, Dick Nowlin has recommended we use Dick Thompson of TKDA to assist with those issues listed under II Services to be provided by TKDA. The City Planner agrees that Mr. Thompson can provide a much needed historical perspective to Mr. Nowlin in preparation of our Comprehensive Plan hearing. The City Administrator approved Mr. Thompson's meeting with one of Mr. Nowlin's staff members this past week. M/S/P Dunn/Armstrong — to approve the agreement with Dick Thompson/TKDA for Comprehensive Planning Consultation — Metropolitan Council Plan Review of Lake Elmo's Comprehensive Plan/Administrative Hearing; and, to designate Chuck Dillerud, the City Planner as the City's representative with respect to the work to be performed, and Chuck Dillerud shall have complete authority to transmit instructions, receive information, interpret and define polices, and make decisions with respect to critical elements pertinent to the Project. (Motion passed 5-0.) E. Letter from the Maintenance Advisory Committee Bud Talcott, MAC, provided a letter recommending the City hire a contract person to supply both the equipment and personnel to help plow for this winter 2002-2003 season and stated their reasons of support. LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 6, 2002 11 12. CITY COUNCIL REPORTS: The Newsletter has a lot of good information in it, and it was easy to ready. The Council complimented Chuck Dillerud on the well written newsletter article, "Metropolitan Council Update". The Budget Workshop, November 190' , 5:15 p.m. Adjourn at 9:15 p.m. Respectfully Submitted by Sharon Lumby Resolution No. 2002-119 Partial Payment No. 5: Keys Well Drilling Resolution No. 2002-120 Final Payment for 151h Street Resolution No. 2002-121 Appraiser to Assist with Special Assessments Valuation Analysis Resolution No. 2002-122 Claims Resolution No. 2002-123 Canvass Results of General Election Resolution No. 2002-124 Claims (Handed out at Meeting) Resolution No. 2002-125 Final Plat and Development Agreement for Sunfish Ponds Resolution No. 2002-126 Amending Fee Schedule to Include Service Fee for Returned Checks LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 6, 2002 12 Lee Hunt Councilmembers: Steve DeLapp Susan Dunn Rosemary Armstrong Chuck Siedow i Lake Elmo City Council Wednesday NOVEMBER 6, 2002 (Note: The date of this meeting has been rescheduled due to the General Election on November 5. 2002) 3800 Laverne Avenue No. Lake Elmo, MN 55042 777-5510 777-9615(fax) Ma ry.Kueffner@la keelmo. org E-Mail Please read: Since the City Council does not have time to discuss every point presented, it may appear that decisions are preconceived. However, staff provides background information to the City Council on each agenda item in advance; and decisions are based on this information and experience. In addition, some items may have been discussed at previous council meetings. If you are aware of information that has not been discussed, please fill out a "Request to Appear Before the City Council form; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items may be continued to a future meeting if additional time is needed before a decision can be made. Agenda City Council Meeting Convenes 7:00 PM Pledge of Allegiance 1. Agenda 2. Minutes October 15, 2002 3. PUBLIC INQUIRIES/INFORMATIONAL: A. Public Inquiries B. Life Saver Award — Washington County C. Fire Service Agreement D. Canvass Results of General Election 4. NEW BUSINESS: 5. CONSENT AGENDA: A. Appointment of Tom Meldahl to the Planning Commission B. Resolution Amending Fee Schedule to Include Service Fee for Returned Checks C. Resolution 2002-119 Partial Payment 45: Keys Well drilling D. Resolution 2002-120 Final Payment for 15th Street E. Recommendation from Finance Committee — October 17, 2002 Meeting Lake Elmo City Council Agenda November 6, 2002 pace'), 6. FINANCE: (This agenda section will be Abby Grenfell discussed later in the meeting when the Finance Director is in attendance.) A. Resolution 2002-121 Appraiser to Assist with Special Assessment Valuation Analysis B. Resolution 2002-122 Claims 7. MAINTENANCE/PARK/FIREBUILDING: A. Maintenance Dept: Mike Bouthilet: Contract snowplowing, Fields of St.Croix 1I signage B. Update on Fire Dept. Activities: Chief Malmquist 8. CITY ENGINEER'S REPORT: Tom Prew A. Authorize Street Sealcoating B. Catch Basin Repairs 9. PLANNING, LAND USE & ZONING: Chuck Dillerud A. Zoning Map Amendments: GB to LB & AG B. Final Plat and Development Agreement: Sunfish Ponds C. Escrow Release — Tamarack Farms D. City Owned Communal Treatment Systems —Functional Proposal 10. CITY ATTORNEY'S REPORT: A. It. CITY ADMINISTRATOR'S REPORT: 12. CITY COUNCIL REPORTS: A. Mayor Hunt B. Council Member DeLapp C. Council Member Dunn D. Council Member Armstrong E. Council Member Siedow BUDGET WORKSHOP: November 19, 2002; 5:15 p.m.