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HomeMy WebLinkAbout03-04-03 CCMMayor: Lee Hunt Councilmembers: Steve DeLapp Susan Dunn Dean Johnston Chuck Siedow Lake Elmo City Council Tuesday March 4, 2003 3800 Laverne Avenue No. Lake Elmo, MN 55042 777-5510 777-9615 (fax) Please read: Since the City Council does not have time to discuss every point presented, it may appear that decisions are preconceived. However, staff provides background information to the City Council on each agenda item in advance; and decisions are based on this information and experience. In addition, some items may have been discussed at previous council meetings. If you are aware of information that has not been discussed, please fill out a "Request to Appear Before the City Council form; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items may be continued to a future meeting if additional time is needed before a decision can be made. Agenda City Council Meeting Convenes 7:00 PM Pledge of Allegiance 1. Agenda 2. Minutes February 18, 2003 3. PUBLIC INOUIRIES/INFORMATIONAL: Public Inquiries/Informational is an opportunity for citizens to bring the Council's attention any items not currently on the A. Public Inquiries agenda. In addressing the Council, please state your name and B. Traffic Control — Highlands address for the record, and a brief summary of the specific item Trail/Hytrail being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting or as bench copies, to allow a more timely presentation. 4. CONSENT AGENDA Those items listed under the Consent Calendar are considered to A. Park Dental — Site Plan Security Release be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no B. Human Rights Commission Dues separate discussion of these items unless a Council member so requests, in which event, the item will be removed from the C. Site Plan Security Reduction — Carriage general order of business and considered separately in its normal Station sequence on the agenda. 5. FINANCE Tom Bouthilet A. Resolution 2003-014 Approving claims 6. NEW BUSINESS 7. MAINTENANCE/PARK/FIRE/BUILDING: R. Schumacher A. Tot Lot & Trail Site Plan — Carriage M.Bouthilet Station Acting Administrator B. Update Trail Plan C. Field Lights at VFW Park Lake Elmo City Council Agenda March 4„ 2003 Paee 2 8. CITY ENGINEER'S REPORT: Tom Prew A. Contract to Prepare NPDES Permit and Surface Water Management Plan B. Water System Analysis and Mapping Contract C. Contract for Well Head Protection Plan D. 2003 Seal Coating and Crack Sealing Program E. Speed Limit Reduction to 25 MPH in certain neighborhoods F. Lake Jane Landfill — Verbal Update 9. PLANNING, LAND USE & ZONING: C. Dillerud A. Shoreland Zoning Variance — Kostelnik, 8098 Hill Trail N. 10, CITY ATTORNEY'S REPORT: J. Filla A. Update on Junk Houses:Memo from Attorney Shoeberg 11. CITY ADMINISTRATOR'S REPORT: C.Dillerud A. South Washington/Valley Branch WSD Boundaries Modification B. Snowmobile/ATV Ordinance Amendments C. Water Rates D. Request for Closed Meeting, March 181h, 6 p.m. with League of MN Cities Attorney 12. CITY COUNCIL REPORTS: A. Mayor Hunt B. Council Member DeLapp C. Council Member Dunn D. Council Member Johnston E. Council Member Siedow MINUTES APPROVED: March 4, 2003 LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 18, 2003 1. AGENDA 2. MINUTES: February 4, 2003 3. PUBLIC INQUIRIES/INFORMATIONAL: A. Amendments to Snowmobile/ATV regulations: Sgt. Jerry Cusick, Washington County Water, Parks & Trails 4. CONSENT AGENDA: A. Lease Agreement with Washington County Fairgrounds for Clean Up Day 5. FINANCE: A. Resolution 2003-010 Approving Claims B. Proposed 2003 Water Rate Structure 6. NEW BUSINESS: A. Minnesota Transportation Alliance Membership 7. MAINTENANCE/PARK/FIRE/BUILDING: A. Update on Fire Dept. Activities: Chief Malmquist B. Update on Building Dept. Activities: Jim McNamara 8. CITY ENGINEER'S REPORT: A. Resolution No. 2003-011:Exterior Repairs for Fire Station No. 1 B. Resolution No. 2003-012: Roof Replacements for Fire Station No. 1 & 2 C. Exterior Repairs at the Public Works Building 9. PLANNING, LAND USE & ZONING: 10. CITY ATTORNEY'S REPORT: A. Data Practices Procedures Policy 11. CITY ADMINISTRATOR'S REPORT: 12. CITY COUNCIL REPORTS: Mayor Hunt called the meeting to order at 7:00 p.m. in the Council chambers. PRESENT: Dunn, Hunt, Johnston, City Engineer Prew, City Attorney, Filla, Fire Chief Malmquist and City Planner/Assistant City Administrator Dillerud. ABSENT: Council members DeLapp and Siedow. 1. AGENDA Inquiries: Was Mary Kueffner's letter and requested documentation sent out? Where is Attorney Shoeberg's update on the Junk Houses? M/S/P Dunn/Johnston — to approve the February 18, 2003 City Council agenda, as amended. (Motion passed 3-0). 2. MINUTES: February 4, 2003 M/S/P Dunn/Johnston — to approve the February 4, 2003 City Council Minutes, as presented. (Motion passed 3-0). LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 18, 2003 3. PUBLIC INOUIRIESANFORMATIONAL: A. Amendments to Snowmobile/ATV regulations: Sgt. Jerry Washington County Water, Parks & Trails Cusick, Sgt. Jerry Cusick, Washington County Water, Parks & Trails, provided recommendations for amending Section 1010 Snowmobiles and ATV Regulations. He suggested that the City adopt Chapter 84 of Minnesota Statutes regulating recreational vehicles and snowmobiles. This would eliminate the need to repeat laws that are already currently in place in MN statutes. There was Council consensus to enforce current posed street speed limit, and prohibit operation of a snowmobile or all terrain vehicle between the hours of 11:00 p.m. and 7:00 a.m, and to eliminate the 100 foot requirement of any residential dwelling because it would be difficult to measure. Council member Dunn pointed out that this 100' requirement was instituted because there are several places where trail caused the snowmobile headlights to shine into people's bedrooms. Also, the definition of Boulevard should be included in the ordinance. Staff was asked to send a copy of the draft amendments to Sgt. Cusick and to the North Star Trail Snowmobile Club for their comments. Council member Dunn suggested a map be drafted designating the ski trails along Highway 5 because historically the right-of- way is narrower and winds along Highway 5. M/S/P Johnston/Dunn — to direct the City Planner and City Attorney to incorporate comments and suggested language from Sgt. Cusick and the City Council into a draft ordinance regulating snowmobiles and all terrain vehicles, if possible within the next two weeks. (Motion passed 3-0). 4. CONSENT AGENDA: A. Lease Agreement with Washington County Fairgrounds for Clean Up Day Clean Up Day is scheduled for Saturday, May 3, 2003, 8 a.m. until Noon, at the Washington County Fairgrounds. The Washington County Ag Society has provided a lease agreement for Clean Up Day in the amount of $150.00 ($50 down payment/damage deposit and $100 rental). M/S/P Dunn/Johnston — to approve the lease agreement, as amended (Lake Elmo Clean Up Day be changed to City of Lake Elmo, with the Washington County Ag Society for use of the Fairgrounds for Lake Elmo Clean Up Day, Saturday, May 3, 2003, 8 a.m. until Noon in the amount of $150.00. (Motion passed 3- 0.) LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 18, 2003 2 5. FINANCE: A. Resolution 2003-010 Approving Claims M/S/P Dunn/Johnston — to approve Claim Numbers 130, 131, 23200 through 23243, were used for Staff & Fire Dept. payroll dated February 6, Claim Numbers 23244 tough 23293 that were used for Accounts Payable in the total amount of $150,980.23. (Motion passed 3-0.) B. Proposed 2003 Water Rate Structures The staff provided proposed 2003 water rates for discussion purposes. The Acting Administrator reported the staff would go along with the proposed residential increase, but they were not comfortable with the commercial rates. He noted that the Water Enterprise Fund is not in the negative as previously stated by the Finance Director. A complete report will be provided at the March 4th Council meeting so rates can be included in the March billing. Mayor Hunt suggested staff look at the low users, such as senior citizens, if their base rate is lower what the impact it may have. 6. NEW BUSINESS: A. Minnesota Transportation Alliance Membership M/S/P Dunn/Johnston — to disapprove renewal membership to the Minnesota Transportation Alliance in the amount of $220/year based on there is no advantage to the City joining this group. (Motion passed 3-0.) 7. MAINTENANCE/PARK/FIRE/BUILDING: A. Update on Fire Dept. Activities: Chief Malmquist Assistant Fire Chief Doug Pepin asked what the status was of the full time position of an Administrative Assistant for the Fire Dept. The Acting Administrator stated he advised Fire Chief Malmquist that he would not recommend any changes to staff. The Council approved 1.5 staff equivalents, but they did not select the positions. Dillerud suggested waiting until March when the City receives the report by the consulting firm on Human Resources. B. Update on Building Dept. Activities: Jim McNamara The Building Official provided a summary Building Report for January, 2003 indicating there was one new residential permit issued and five new commercial permits issued. LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 18, 2003 8. CITY ENGINEER'S REPORT: A. Resolution No. 2003-011: Exterior Repairs for Fire Station No. 1 Tom Prew reported that nine bids were received for this project. A complete tabulation of bids was provided. Prew recommend that the Council award the contract to the low bidder, A.J. Spanjers Co., for their base bid of $19,975.00. M/S/P Dunn/Johnston - to adopt Resolution No. 2003-011, A Resolution awarding the bid for Exterior Repairs for Fire Station No. 1 to A.J. Spanjers Co., in the amount of $19,975.00, as recommended by the City Engineer. (Motion passed 3-0). B. Resolution No. 2003-012: Roof Replacements for Fire Station No. 1 and 2 Tom Prew reported Nieman Roofing Inc. has completed all construction and submitted the final paperwork including warrantee. Prew recommends approval of the final payment in the amount of $18,500.00. M/S/P Dunn/Johnston - to adopt Resolution No. 2003-012, A Resolution approving Final Payment for Roof Replacements for Fire Stations No. 1 and No. 2 to Nieman Roofing Co. in the amount of $18,500.00, as recommended by the City Engineer. (Motion passed 3-0). C. Exterior Repairs at the Public Works Building Tom Prew reported the bidding climate is good and recommended that the Council go out for bids for the Exterior Repairs at the Public Works/Fire Station No. 2. M/S/P Dunn/Johnston - to authorize the City Staff to prepare plans and receive quotes for the Exterior Repairs at the Public Works/Fire Station No. 1, as recommended by the City Engineer per memo dated February 11, 2003. (Motion passed 3-0). 9. PLANNING, LAND USE & ZONING: 10. CITY ATTORNEY'S REPORT: A. Data Practices Procedure Policy At its January 21, 2003 meeting, the Council accepted the Data Practices Procedures Policy drafted by the City Attorney and requested that he draft these policies and a fee schedule as a legal document for Council adoption. The person who is the responsible authority for the compliance with the Minnesota Data Practices Act is the Deputy Clerk. LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 18, 2003 M/S/P Johnston/Dunn — to adopt Resolution No. 2003-013, A Resolution adopting the Data Practices Procedure Policy for the City of Lake Elmo, as amended (Page 1 3D. Fees at the rate of $.50 per page side). (Motion passed 3-0). 11. ACTING CITY ADMINISTRATOR'S REPORT: The Acting City Administrator reported on the following: *The city has received resident comments endorsing the 25 mph policy on certain public streets in various neighborhoods of the City. *An RFP for Municipal Organizational and Human Resources Consulting Services has been sent out to six organizations and the RFP has been sent out for consulting servics on the City's Zoning Ordinance with two organizations responding. *Update on Governor Pawlenty's budget proposal. *There will be proposals sent to the Council in March regarding outsourcing codification of the City Code and minute taking. 12. CITY COUNCIL REPORTS: Based upon the request of the Met Council as submitted to some of the local cities; Mayor Hunt suggested that the Planning Commission look into the Blueprint 2030, at the invitation of Peter Bell, Chairman of the Met Council, and draft some specific feedback for the City to consider for submission to the Met Council by May. Council member Dunn received property tax workshop information from Washington County which will be given to Tom Bouthilet, the Acting Finance Director. Council member Johnston reported he has signed up for attending the Newly Elected Officials Conference at a cost of $250 which the City will be billed by invoice. He is making progress on establishing the Community Improvement Commission that could address safety issues, such as, safety standards for gaslines, an inspection program, and proposed street lights on 10d' Street. Mayor Hunt added that MAC has asked the Council what they would like them to do so maybe the two committees could be coordinated. He inquired if the information City Administrator Mary Kueffner had requested had been mailed. The Acting Administrator noted that a letter and information was sent Tuesday. He inquired about not receiving an update on the junk houses by Attorney Shoeberg, which was scheduled for this council meeting. The Acting Administrator will contact Attorney Shoeberg about presenting an update for March 4th Council meeting. Attorney Filla reported the Met. Council case transcripts are done, the Met. Co. brief is done, the response is done, and the administrative law judge will make a decision. Council Adjourn the meeting at 8:10 p.m. Respectfully submitted by Sharon Lumby, Deputy Clerk LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 18, 2003 Resolution No. 2003-010 Approving Claims Resolution No. 2003-01 l Award bid for Exterior Repairs for Fire Station No. 1 to A.J. Spanjers Cc Resolution No. 2003-012 Approve Final Payment for Roof Replacements for Fire Stations No. 1 and No. 2 to Nieman Roofing Co. Resolution No. 2003-013 Adopt Data Practices Procedure policy LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 18, 2003 6