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Home My WebLink About09-26-77 CCMAGENDA -City Council City of LAke ELmo , Minnesota 55042 MEETING TO HELD TUESDAY 4, 1977 the Month of October 7:30PM Hearing: Tablyn Park Improvements 8:15 Lake Jane Hills 3rd Add. Final Plat 8:30 Linda Larson Variance: ATTORNEYS REPORT: CLERK'S REPORT' COUNCIL REPORTS: A. Ordinance establishing Administrator Assistants position a Ordinance establishing City Clerk job description C. Schaeffer lard:` division D. Surface Water resolution E. Other.., A. Quotes, rescue truck accessories B. Quotes, Improvements to Lake Jane Trail & 42nd street C. Quotes Bids- Maintenance truck D. Minutes of September 6, 1977. A. Pott - Contract snow plowing B. Other ADMINISTRATORS REPORT,; A. County mapping B. Authorizing Engineer of study I 94 frontage roads. C. RFP Planning program D. Tri-Lakes report & Comp. Sewer plan E. Minutes, September 26,1977 meeting DISCUSSION- Subdivision Ordinance Surface water plans- Tom Noyes CALENDAR October 11=------ Council- & Joint meeting 5:00 I-94 Planning PZC proposals , Moratorium 6:30 Dinner break Bens Elmo Inn October 25----------- 7:30---Tuesday Planning commission meeting October 25,---------6:30-- Joint meeting of personnel committee: Mahtomedi & Lake Elmo on Administrator 6:30 Bens Elmo Inn S.s MINUTES JOINT MEETING LAKE ELMO CITY COUNCIL AND PLANNING/ZONING COMMISSION SEPTEMBER 26, 1977 VARIANCE FOR LINDA LARSON The Planning/Zoning Commission convened at 5=00 p.m.; and con- sidered the request of Li.nda Larson for a Variance to sell one acre to Mr. Dick Hesse. Mr. Hesse and Mr. Ed Whitman were present to discuss the request. Mr. Hesse wants to buy the land and buildings across from his property on 50th Street North (860 feet west of Co. Rd. 17 on 50th). Miss Larson does not want to sell five acres, as the Zoning District would mandate, although Besse is willing to buy the required five acres. The Council and Commission tabled the matter until the City Attorney could ex- amine the matter. Councillors Morgan and Lyons and Mayor Armstrong were present by 5:45 p.m., making a quorum of the City Council. All PZC members except Sovereign, Crombie, and Cunnigham were present. TOM LOUCKS & ASSOC. with PROPOSAL for ZONING WORK Tom Loucks presented his proposal for providing the services re- quested by the Citys Preparation of updated Zoning Ordinance and Revised Zoning Map; Preparation of Land Use Planning Grant Application; and Pre- paration of Cost/Revenue Analysis of various lot sizes and land use densities. The Commission and Council discussed Mr. Loucks approach to com- pleting the work. Mayor Armstrong mentioned that he felt a moratorium on new development would help free the City to consider the proposed work. The group discussed the effect and various alternatives for demand zoning. They discussed applying the new information to routine development reviews - using it as a tool. Mr Loucks summarized his presentation with a request that, if chosen, the $4,000.00 contract price be paid in four equal monthly installments. The full proposal is available in the City offices. The meeting was recessed until 8:10 p.m. All Councillors and PZC members were, then, present. They agreed the City Council could act on Mr. Schaeffer's request to separate and return part of his property to his father. MIDWEST PLANNING AND RESEARCH with PROPOSAL for ZONING WORK David Licht presented Midwest"s proposal to do the above outlined work. In discussion, the group discussed completing,;; -the program in six months. They agreed on the joint meeting approach, as it cuts the number of discussions and reviews in half. They talked about relating the demand forecast and cost to the number of people rather than the five year intervals. There was much discussion about the direction and utility of the planning program. Mayor Armstrong again stressed the desireability of a moratorium, which would give the City time to select appropriate Zoning Districts and for rezoning the City. Councillor Morgan again stressed his belief that the City could manage development to protect the tax base and hold down the taxes, as well as insure Lake Elmo remains the kind of community we want. Mr. Lichb, after completing his explanation of the proposal, stressed Midwest's qualifications to do the work; and outlined thier cost estimate of $3,100.00. He also stressed his experience with issues in the communityw s He ( also stressed his feeling that the City needed to decide soon; and get the work started. Joint Council/PZC Meeting Sept. 26, 1977 Page two MAPPING PROGRAM/COUNTY Services The group discussed the need for updating City maps: base map, soils and other environmental features, and Zoning. They agreed that any consultant or private firm would probably charge twice what the County is asking to to the mapping. They also discussed the time frame the County had mentioned; and decided that they had better meet with Bill Schwab soon; so that the program could be scheduled. Armstrong moved, seconded by Pott, that the County be authorized to initiated a complete mapping program immediately, work out the schedule and details with Administrator Whittaker, and work with the Planning Consultant on the map and plan revisions. Motion carried unaimously. PLANNER SELECTION, Zoning Program Johnson moved, seconded by Dreher, that Tom Loucks and Associates proposal for completing the Zoning Program be accepted. There was considerable dis- cussions. Vote: 8 Aye, Lundquist voting Nay. Motion carried. Mayor Armstrong moved, seconded by Morgan, that the City Council accept the recommendation of the Planning Commission and accept the proposal of Tom Loucks and Associates, Inc. for the Zoning Program. Vote: 3 Aye; Shervheim, Abstain; Lyons, Nay. Motion Carried. The Council asked that Mr. Loucks assure the City, in writing, that he would include five hearings on the new Ordinance in the proposal. LINDA LARSON VARIANCE After some discussion with the City Attorney, Don Raleigh, Grace moved, seconded by Sovereign, that the Planning Commission recommend against approval of a Variance to sell one acre to Mr. Richard Hesse, in the 5 acre zone. Motion carried 5-3: Crombie, Nay; Dreher and Lundquist abstained. Administrative Assistant was advised to contact Mr. Hesse and inform of the PZC recommendation, to see it he wanted to pursue it with the City Council. MORATORIUM Mayor Armstrong proposed the City adopt an amendment to the Zoning Ordinance which would prohibit approval or review of development proposals for six months. He said this would give the Council and PZC time to work on the Zoning Ordinance and Planning program without the development prob- lems taking up time and slowing this work down. He stressed this would be for a limited time; and would provide time for the City to get its house in order before reviewing more development proposals. Johnson moved, seconded by Cunningham, that the Planning and Zoning Commission set a hearing on the proposed amendment - establishing a moratorium to the Zoning Ordinance, Tuesday, October 11, 1977, at 8:00 p.m. Motion car- ried unanimously with Sovereign absent. JOINT MEETING: October 11, 1977 Mayor Armstrong moved, seconded by Morgan, that the City Council hold a Special Meeting October 11, 1977, at 5:00 p.m. for the purpose of meeting in Joint Session with the Planning and Zoning Commission to discuss the Planning Assistance Grants, hold a hearing on the moratorium, set up interviews for consulting firms for the Planning Program, and consider frontage roads for the southern alignment of 194 with the City Engineer. Motion carried. Joint City Council/PZC Meeting Sept. 26, 1977 Page three The City Council examined some alternatives for revising the City Zoning District Map while the Planning Commission tried to carry on its business. The Council adjourned at 10:30 p.m. Chairman Grace called a public hearing on Foxfire Estates and Green Acres Subdivision PUD applications for October 25, 1977, at 8:00 p.m. Lundquist moved to approve the minutes of the previous PZC meeting. Second by Michels. Motion carried 7-0. LAKE JANr HILLS 3RD ADDITION Motion by Lundquist, seconded by Dreher, that the Charrman and Secretary of the PZC be authorized to sign the final plat of Lake Jane Hills 3rd Addition. Motion carried 6-1, with Johnson voting Nay. The Commission requested that the City Engineer be authorized to work up maps for alternative frontage roads for 194. Admin. Asst. advised them the Council would have to authorize the work; and said he would bring it up October 4. The Commission adjourned at 10:50 p.m. Respectfully submitted, J `c LA-) Laurence E. Whittaker Administrative Assistant to the City Council