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HomeMy WebLinkAbout03-21-78 CCMAGENDA JOINT COUNCIL & PLANNING -•ZONING COMMISSION City of Lake Elmo, Minnesota 55042 MEETING TO HE HELD MONDAY, MARCH 20, 1978. 7:00 P.M. -- Meeting Convenes 1. All members to bring Foxfire :Environmental Assessment Worksheet (Green Hooks) to this meeting. � 2. The Zoning Ordinance -- District Uses AGENDA CITY COUNCIL City of Take Elmo, P4inn. 55042 MEETING TO BE HELD TUESIDAY, MARCH 21, 1978, 500 P.M. Meeting convene$ 5:30 PaM, -- 6:30 - 7:30 700 V4M.-- 7:45 P.M. 800 P.M% 900 P.M. w� Discussion Items: Approve,Agenda Meter ,Policies Building Inspector Policy Building Cone Procedure P.M. ** Dinner Hour-Ben's Elmo Inn' Mr. Gene Johnson of the -VtOP Tress to meet.with Council. during the dinner hour Meeting reconvenes Continue with Mr. Johnson tat Newsletter Poxfire PAW Brookman Preliminary Plat --Bruce ralz Park Survey Baptist church Concept Plan 'Administrative Assistant. Planning Assistant Grant (Add $1000¢ probable, 1978 funds) Animal Control. Subdivision DrAinahce TMC Dues. Resolution Council Reports& Personnel Committee Report Office Job Descriptions Hjolmgren Special [Ise Permit ----Fran Pott Perk Committee organization Police Schedule ------Dave Morgan City Clerk Personnel Policies Professional Development Seminar Revenue Sharing Policies -street -extension Minutes -Lake Elmo City Council Meeting, March 21, 1978. Meeting called to order at 5:06 p.m., by Acting Mayor Shervheim. Present: Mayor Armstrong (5:18), Councilwoman Lyons, Councilmen Pott, Shervheim and Morgan. Also present: Bldg. Insp. Mueller, Adm. Ass't Whittaker, Counsel Raleigh and Engineer Noyes (7:30). Agenda: Request to add, under council reports, joint county -city meet- ing, parks -general, parking at intersection of Lake Elmo Ave. and Lower 33rd. St. N. and windows in city office. Motion by Councilman Morgan 2nd by Councilwoman Lyons as amend- ed. Carried 4-0. Armstrong absent. Meter Policy -Water Department: The lease requirement which was originally adopted was not fully defined. Ordinance change required. The replacement cost should be considered as an add on to fixed expense. This would amount to approx. 75G to $1.00 per quarter. Question raised relative to responsibility for freezeup from the street line to the house. Council felt the responsibility belonged to the city but where a history of freezeup-problbms exist that corrective action be taken. Consideration should be given to those accounts who have been assessed a special charge for replacement meter parts. Clerk and Councilman Pott will review ordinance and make recommended changes. Bldg. Insp. Policy & Bldg. Code Procedure: Adm. Ass"t. Whittaker will prepare the final draft for counsel to review„ Bldg„ Insp® Code enforcement officer --a job description has been prepared and will be distributed for review by Personnel Committee. Newsletter: Mr. Gene Johnson, White Bear Free Press, addressed the Council on the possibility of including the newsletter as part of the Free Press edition which is distributed to each house- hold in Lake Elmo. Mr. Johnson offered three differenct options for council consideration. Prices varied from $469.56 per issue to annual cost of $1512.00. Full quotation in file. Question of local advertisers what would they commit to? Composite page of news and advertising. Mr. Johnson will deal directly with the business community. Council will review and consider possibilities. Foxfire: Review of Environmental Assessment requirement. Councilman Pott offered Resolution R78-13, A Resolution approving and authorizing a negative declaration notice on the environmental assessment worksheet for Foxfire Estates and Springborn's Green Acres: and authorizing the Mayor to execute said declaration on behalf of the City of Lake Elmo. Foxfire and Green Acres development asked for council acceptance. Second by Councilman Shervheim. Resolution carried 3-1, Councilman Morgan opposed. Mayor Armstrong absent when vote was taken. Minutes -Lake Elmo City Council Meeting, March 21, 1978. pg. 2 Brockman Add'n.: Councilman Shervheim offered Resolution R78-14, a Resolution establishing No Major Access Rds. to CSAH 17 other than 39th. street and no major access to Highway 212 other than what is shown on the plat. The additional 25 feet of right-of-way along CSAH-17 be an easement not a dedication and requested council approval. Second by Councilman Pott. Carried 5-0. Lake Elmo Baptist Church: Church representatives explained the pro- posed development which would be in several stages. First project would be the church and parking lot. Additional projects include tennis courts, swimming pool, gymnasium etc. The present site plan is conceptural-not final. Plan could be amended to be more acceptable if necessary. Overall plan is for development over 10 years. Petitions, signed by 56 residents of the immediate area, were presented against the church complex as presented. Most opposed the special use permit in general but some were opposed only to the supplemental facilities. Mayor directed the PZC to check out each of the complaints in the petition before making their recommendation to the council. Administrative Assistant: Pass 'thru charges: Motion by Councilman Shervheim 2nd by Mayor Armstrong to continue existing policy of assessing pass thru charges with engineer on a % of contract basis. Carried 5-0. Oakland Jr. High School: Although school has hooked up sewer to Cimarron it has not utilized this facility. Sewer Insp. to check out where sewage is being disposed of.. 1st.-Ideal-Immanual--Eng. Noyes advised that plans were ready for improvement. It was, b'dconfirmed the engineer was to pro- ceed with getting i6. on this improvement. One easement problem exists which engineer will clear up with counsel.. Planning Grant: Motion by Councilman Shervheim 2nd by Councilman Morgan authorizing Mayor to approve and sign the planning grant agreement, ($6,253.00). Carried 5-0. An additional grant offer of $1,000. from 3.977 discretionary funds should be received during the next quarter. Also, it appears that we are in line for funding of up to 750 of our $23000 -• 1978 planning program. Hjelmgren SUP: Letter to be directed to neighbors polling them on acceptance or rejection of the building as is. Results of poll will determine council action. Subdivision Ordinance: Copies with final corrections should be dis- tributed to council for final review. R-78-15 RESOLUTION CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA A RESOLUTION PROPOSING FURTHER ACQUISITIONS FOR COUNTY PARK WHEREAS, the City Council of the City of Lake Elmo has previously met with the Washington County Board of Commissioners concerning the acquisition of additional land for the Washington County Metropolitan Park in the City of Lake Elmo; and WHEREAS, it was, and is, the understanding of the City Council that no further land will be acquired to said park unless the County first consults with the City and secures permission of the City Council for each specific proposed acquisition; and WHEREAS, the City Council is now informed that Washington County is attempting to purchase additional land for said park - specifically, a 40 acre tract of land lying North and East of the present park land; and WHEREAS, the City Council has determined that it would be detrimental to the interests of the City to have said parcel of land included in said park; and WHEREAS, the City Council has not yet received from Washington County a report of the conclusions of the Planners retained by the County for the purpose of determining whether or not the so-called "Mears' Farm" should remain within the boundaries of said park or whether the northerly part of said farm should be made available for other uses; and WHEREAS, the land the County now seeks to acquire for said park is immediately to the East of that part of the "Mears' Farm" which may be released from the park: NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lake Elmo that the Washington County Board of Commissioners take the following action: 1. Immediately County to cease any land in the City of i l order and direct all employees activities for the purpose of Lake Elmo for park purposes. of Washington acquiring additional 2. Establish a policy that no lands in the City of Lake Elmo shall be acquired for park purposes without the prior written approval of the City of Lake Elmo approving the acquisition of a specific tract of land to be described in such writing. 3. Order and direct the responsible employees or agents to immediately complete their study and recommendations with respect to the desirability of including the northern part of the "Mears' Farm" in said park and to make a report of their conclusions to the Washington County Board of Commissioners and the City Council of the City of Lake Elmo. 4. Order and direct its employees and agents to file copies of any plans, correspondence or other documents prepared or reviewed by them relating to park land acquisitions or development of parks within the City of Lake Elmo with the Lake Elmo City Clerk. BE IT FURTHER RESOLVED, that the City Clerk shall mail copies of this Resolution to each member of the Washington County Board of Commissioners, the County Auditor, the County Coordinator, the County Engineer and the County Planner. Adopted by the City Council this 21st day of March, 1978. Attest: DONALD MEHSIKOMER Donald Mehsikomer, Clerk THOMAS ARMSTRONG Thomas Armstrong, Mayor - 2 - pg• 3 Minutes -Lake Elmo City Council Meeting, March 21, 1978. Parks: Councilman Shervheim offered Resolution R78-15 stating that the regional park is large enough and object to pur- chasing of additional 40 acres on East end of Mears land. Council also does not feel the Northern half of Mears property should not be included in park area. (County Commissioners to receive copies of resolution.) Carried 5-0. Parking on Take Elmo Ave. and Lower 33rd. ST. No.: Mr.. Hagstrom should be advised of situation. There is a legal 33' re- quirement because of the hydrant and county requests a 75' no parking area. Agenda Modification: Motion by Councilman Pott 2nd by Mayor Armstrong to extend meeting to 10:50 p.m. to allow adequate time to conclude all business. Carried 5-0. Clerk's Report: Copies of 208 report circulated and available in city .office. Cimarron Speed Zone: Report from Hwy. dept. regarding speed regulations. Final action hinges on whether this road is classified as a street or highway per M.S. 169.01 subd. 29. Counsel will check and advise. Claims: Motion by Councilman Morgan 2nd by Councilman Shervheim to authorize payment of claims 78171 thru 78193. Carried 5-0. Minutes: Motion by Councilman Morgan 2nd by Mayor Armstrong to approve minutes of Council Meeting March 7, 1978 as submitted.. Carried 5-0. Arbor Proclamation: Mayor Armstrong proclaimed April 28, 1978 as Arbor Day in Lake Elmo and further proclaimed the Month of May as Arbor Month and called.upon the public spirited and forsaghted citizens of our city to plant trees now for the enjoyment of us and future generations. Merill-Lynch: Motion by Councilman Shervheim 2nd by Mayor Armstrong to approve clerk -treasurer Mehsikomer as the person authorized to maintain an account, on behalf of the City of Lake Elmo, with Merrill,Lynch, Pierce,Fenner and Smith for purchase and sale of approved bonds. Carried 5-0. VBWD: Letter from secretary Hedges relative to the flood elevations in Lake Elmo. The letter was intended as their response to the letter from •the Flood insurance Study. City should establish which of the various flood elevations on each area are official. so that everyone is governed by the same regulation. pg. 4 Minutes -Lake Elmo City Council Meeting, March 21, 1978. MiCC: Letter received from Mr. Dickman indicating that plans to establish a free disposal site, in each of the metro counties, for diseased trees, is under way. A contract should be ready by the end of March, at which time we should receive more details. Sites will not be available until later on this summer. Census: Council would like to review last 3 year growth to determine in their own mind if we have grown a minimum of 200 so we have some assurance that we will exceed the 5000 figure. Decision to be made at council meeting April 4, 1978. Clean-up Days: April 29,:1978 at City Hall and May 6, 1978 at Landfill. flours 8-12. Boxes will be removed when last load is in box on each date. Reminder to citizens May 6 location is .Landfill not Pebble Park as in previous years. Water School: Maintenance man Robert Wier received permission to attend the basic water school Apr it 4 thru 6 for Water Supply System Operators. Elmer Richert to attend Advanced Class April 18-20, 1978. Board of Review: June 7, 1978, 9:00 A.M. to 3:00 P.M., at Lake Elmo City Hall, A Quorum required. Correspondence: Notice of meeting April 5, 1978, (8:OOp.m.) Room 15 of the State Capitol. Called by State Senator Sikorski to discuss items of interest to local and county officials. L. Whittaker plans to attend. Seal Coating: City attempting to be included with county program. When bids are received we hope to have opportunity to review quotes to see if they are acceptable. '.Chere is a drawback since county is doing the Northern half_ of county this year. Professional Development Seminar: Motion by Councilman Morgan 2nd by Councilman Pott to approve up to $100.00 to cover expense of Professional Dev. Seminar for Mr. Whittaker. Carried 5-0. Adjournment: Motion by Councilman Morgan 2nd by Councilman Pott to adjourn at 11:00 P.M. Carried 5-0.