HomeMy WebLinkAbout01-16-79 CCMMinutes of Lake Elmo City Council Meeting, January 16, 1979
Mayor Armstrong called the meeting to order at 5:13 p.m, with the following
Council. members presents Johnson, Morgan, Mottaz, Putt. Administrator Whittaker
was also present.
Agendas Armstrong moved, seconded by Putt, that the Agenda be approved.
Motion carried unanimously.
;Minutes: Morgan moved, seconded by Armstrong, that the Minutes of the January 2,
1979, City Council meeting be approved. Motion carried 5-0.
Committee Assignments: Morgan asked that his memo on the "Council Advisory
Committee" be distributed to the Council. Morgan moved, seconded by
Pott, that the following committee assignments, as recommendad by
the Mayor and Administrator, be approvedt
Buildings: Morgan and Pott Capital Improvement/
Public Safety: Morgan and Pott Equipment: Armstrong and Mottaz
Parka: Johnson and Morgan
Personnel/Administrations Armstrong and Johnson
Planning/Development: Johnson and Mottaz
Utilities/Maintenance: Mottaz and Pott
and the Police, Flood Assessment and Communications committee be
disbanded. Motion carried 5-0.
Council, Administrative Policy: Armstrong moved, seconded by Morgan, that
the new Council Administrative Policy be adopted. Motion carried
5-0. (A copy is attached hereto and hereby made a part of these
minutes).
Personnel Policies: The Council discussed revisions in. the Personnel Policy
suggested by the Administrator; and asked that final questions be
resolved for the next Council meeting.
Policy: Agendas, Minutes: The Council agredd that members of standing
committees should receive Agendas and Minutes free of charge.
All other parties will be charged $5.00 per year for either the
Council or PZC agenda; and $10.00 per year for either the Council
or PZC minutes.
Council recessed for dinner from 6t30 p.m, until 7:45p.m. They met with State
Representative Connie Levi over dinner and discussed legislative
problems.
Fire Department Space Needs: Fire Chief Jim Bjorkman requested an addition to
the present fire hall. because the department needs additional space for
vehicles, hose drying and kitchen facilities. Councillor Putt said
a new fire hall at the landfill site was not mandatory at this time;
and that an addition to the present structure would not create an'
excessively large facility in this area.
Minutes of Lake Elmo City Council Meeting, January 16, 1979. pg. 2
Fire Department Space Needs: cont'd. -- The Building Committee was charged to
investigate the need for changing the current drainfield, enclosing
the kitchen, assessing space needs for vehicles and hose drying
and alternatives for meeting space and Council meeting needs; and
asked to report back to the Council February 20, 1979,
Mr. Bjorkman reported that the firemen had donated a generator
to the Department to bee for flood lights.
Fire Department Budget, 1979: Johnson moved, seconded by Morgan, that the Council
adopt the detailed 1979 Fire Department Budget as proposed by -the
Administrator in his January 9, 1979, memo. Motion carried 5-0.
Oakdale Trailers: The Council said it was not interested in the trailers Oakdale
now uses for City Offices.
City Attorney: Ray Marshall reported Mrs. Reid's attorney was out of town; so,
he had taken no steps to change the situation with respect to
Reid Park.
IIe advised the City to withhold approval of Mn/DOT Agency agree-
ment until a project necessitated it.
Mn/DOT Technical'and Engineering Assitance Agreement: Mottaz moved, seconded
by Armstrong, that the Council adopt Resolution 79-4, a Resolution
authorizing the City Engineer to request and obtain technical and
engineering assistance from Mn/DOT, at cost; and authorizing the
Mayor and the Administrator to execute the Agreement for said
,_-services on behalf of`Ob City. Motibn.carried 5-0.
1-94 Challenge Lkwsuit: Mr. Marshall reported the State courts would hear our
motion to withdraw from the lawsuit February 26; and the Federal
court would hear it March 16, He advised the Council that the
City would need the unanimous consent of all parties to the Joint
Powers Agreement establishing the 1-94 Challenge Committee to
withdraw; and that he would request i.t.
VBWD Petitions: The Council discussed minor language changes in the Petitions
for surface water improvement project to Valley Branch Watershed
District; and approved them. Pott moved, seconded by Morgan,
that the City encourage VBWD to provide base data to the County
.'Planning Department on Eagle Point Lake as soon as it is available;
so that the County might determine the need for environmental
studies of the effect of the proposed structures. Motion carried 5-0.
Armstrong moved, seconded by Mottaz, that the City support the
County acquisition of the Nelson property for park and floodway
improvement purposes. Motion carried 5-0.
Morgan moved, seconded by Mottaz, that the City request Oakdale
support our petition for improvements to Eagle Point Lake and
the sub -watershed tributary to It. Motion carried 5-0,
Minutes, Lake Elmo City Council; January 1.6, 1979 pg. 3
VBWD Petitions: con0d
The Council agreed to review the driveway problems for Hardys in
the Spring.
Reconveyance of tax -forfeit land (Persons): Armstrong moved, seconded by Pott, that
the City adopt Resolution 79-1+A, A Resolution authorizing the recon-
veyance of tax forfeit land describad as ALL that part of the SWk of
SWk of Section 9, Township 29, Range 21, except the South 111,7 feet
of the West 493 feet and except that part thereof lying North of the
Lake Jane Trail ( formerly Lake Jane Road) in the Township of East
Oakdale, Larry Parsons had eequested an opportunity to purchase
the land and agreed to pay all the costs associated with the recon-
veyance, Motion carried 5-0.
Timmers Minor Subdivision: Armstrong read the recommendation of the Planning Com-
mission. Bruce Felt presented the plan for Mr. & Mrs. Joseph Timmers,
Mottaz moved, seconded by Armstrong, that the subdivision of lots 15
and 16 of Three LakearPerm be approved subject to the following con-
ditions; 1). The Timmers execute an agreement providing that they
will maintain a private drive at their expense which will be suitable
for emergency vehicles, providing for future dedication of an -addi-
tional 27 feet of right-of-way on lot 15 and 44 feet of right: -of -way
on Lot 16 for future 419t. Street, if it ever becomes necessary for
the City; providing one driveway access for the two lot to be created
on Lot 15; and providing for reservation of a 120 foot wide area,
where no building will be allowed, for future extension of Innsdale
to Lake Jane Trail, with an option to vacate 41st, St. if Innsdale
is built; and 2) A certificate of survey meeting the standards
approved in the concept plan. Motion carried 5-0.
St. Croix Valley Youth Service Bureau: haul P. Weiler, Director, requested the
City contribute $6,486,00 to the operation of the Youth Service
Bureau in 1979, He said the Bureauts cost -sharing formula is based
on the entire population of the City as estimated by the Metropolitan
Council. He said his Bureau served District 622: but that he would
work—out a cooperative agreement with other Bureaus serving other
School Districts in the City, if the City&greed to the contribution.
Mottaz said Judge Albertson strongly endorsed the work of the Bureaus.
The Council discussed the general program and performance of the
Bureau; and agreed to take it tinder advisement until the next meeting.
The Administrator was asked to Analyze the effect on the City budget.
Stillwater Emergency Medical, Services: Tom Cropp, Director, again discussed the
subsidy request for ambulance services. He said Lake Elmo rates
would have to go up if the City did notArant a subsidy; and that
Lake Elmo residents would pay less per call if the City did sub-
sidize them and other cities did not. He said he would accept bills
from Woodbury if Lake Elmo residents were served by Woodbury°s
Ambulance. Lake Elmo tied 126 calls in 1978; and Cropp expects about
150 in 1979. He said about 20 percent of the calls are never paid
for. Mottaz moved, seconded by Armstrong, to table the request until
Minutes, Lake Elmo City Council; January 16, 1979 pg. 4
Stillwater Emergency Medical Services, cont'd.
February 6, 1979; and instruct the Administrator to assess the
possibilities allowed by the City budget. Motion carried 5.0.
1-94 Frontage Roada/Mn/DOT plans for 194- Armstrong moved, seconded by Mottsz,
to adopt Resolution 79-5, A Resolution of the City of Lake Elmo Approv.
ing Mans for interstate Highway 94 (So -Called 1°Southern Routs")
su$ject to Certain Conditions and Accepting of Ownership and Mainten
once Responsibilities for Frontage Roads and Bicycle Trails, in dis-
cussion, the Council discussed the additional cost of the detached
frontage roads, the potential effect detached roads might have on
future development of the corridor; and the problems bicycle trails
adjacent to a freeway might pose. Pott said "frontage"roads are
obsolete; and that service roads would better serve the property
owners� Johnson and Mottaz said the City would be making decisions
for property owners, perhaps well in advance of development. Putt
moved that the Resolution be amended to request detached frontage
roads to Co. Rd. 19. The amendment failed for lack of a second.
Roll Call vote: Johnson, Aye; Morgan, Aye; Mottaz, Aye; Pott, Nay;
Armstrong, Aye, Carried 4-1.
Johnson moved, seconded by Mottaz, that the Resolution include a
condition that the State buy sufficient right-of-way at the curvature
of the frontage road just east of the intersection of Co.Rd. 13 and
the frontage roads for a safe future extension of a detached road
should that become necessary in the future. Motion carried 5-0.
The Resolution, in final form, is -attached to and hereby made a
part of these minutes.
Insurance: The Council agreed to review the insurance specifications and bid in-
surance for 1980
City Engineer: The Council agreed to interview Bonestroo, National Biocentric,
Short Elliot Hendrickson and TKDA on Saturday for the position of City
Engineer
Claims: Mottas-moved, seconded by Morgan, that the City pay Claims #78941 to
78977 . Motion carried 5.0,
Colosimp Variance: Mottaz moved, seconded by Armstrong; that the City grant a
Variance to Grace Colosimo to permit construction of a home on a 5
acre parcel that existed prior to the adoption of the Subdivision
Ordinance, on Govt. Lot 5, Section 9, with less than 125 feet of
frontage on a public street, subject to Planning Commission. review.
Motion carried 5-0. (See 2-6 minutes)
Minutes, Lake Elmo City Council; January 16, 1979
pg. 5
Administrator®s Reports Whittaker advised the Council that Valley Branch Watershed
District was seeking two Advisory Committee members from
Lake Elmo; State Boards and Commissions appointments were
still open; and the City had been notified of a Tax Court
petition against it.
Resolutions of Commendations Armstrong moved, seconded by Morgan, that the Council
adopt Resolution 79.6, a Resolution commending Ed Westphal
for his service to the community. Motion carried 5-0.
Mottaz moved, seconded by Johnson, that the City adopt
Resolutions 79-7, 79-8, 79-9, and 79-10 commending
Dorothy Lyons, Lloyd Shervheim, Donald Mehsikomer and
Janet Sovereign for their service to the City as members
of the City Council and/or Planning Commission.
Motion carried 5-0.
Pott moved, seconded by Armstrong, that the City pay the
costs of mailing and plaques for the outgoing Councillors.
Motion carried 5-0,
Conference for Newly Elected Public Officials: Morgan moved, seconded by Armstrong,
that the City reimburse Councillors Johnson and Mottaz for
registration at this conference. Motion carried 3-0-2
Mottaz ,and Johnson abstained.
Emergency Pumping, 1979. Morgan suggested the Council petition Valley Branch
Watershed District to administer and assess emergency
pumping on Lake Jane and other problem areas in 1979.
After some discussion, Morgan moved, seconded by Mottaz,
that the Administrator be instructed to draft a Resolution
and Petition for Council consideration at the February 6
Council meeting. Motion carried 5-0.
Tennis Courts Lighting, Pebble Park: Morgan droved, seconded by Mottaz, that the
City advertise for bids for lighting the tennis courts at
Pebble Park. Motion carried 5-0.
Adjournments Mottaz moved, seconded by Armstrong, that the meeting adjourn at
11:00 P.M. Carried 5-0.
The following is offered for consideration as administrative policy
to replace any and all current policies, effective '.immediately.
The city council will meet on the first and third Tuesdays of
each month.
The meeting on the first Tuesday will commence at 700 p.m. and
adjourn at 10230 p.m.
The meeting on the third Tuesday will commence at 5t00 p.m.;'
break for dinner from 6;30 to 7;30 and adjourn at 10;30 p.m.
The agenda will be prepared by the City Administrator within the
scheduled time frame. Only that portion betweem 5 and 6:30 p.m
on the Third Tuesday will be reserved. This period is exclusively
for:
A.
OR B.
OR
Determining general direction in
groups advisory to the council:
Fire Department
Park Commission
Planning -Zoning Commission
Sewer Committee
Water Surface Use & Zoning
Other committee that council
City Policy and' f6r :t'hose
may appoint
Meetings of the subcommittee of the Council Policy.
Public Safety
General Maintenance & Utility
Buildings
Capital Improvement
Parks
Personnel/Administrator
Planning/Development
C. Council Reports
At the beginning of each meeting the Council. will review and
accept the agenda for that meeting.
Public inquiries• will! be'direeted'to'7145 p-�m,,'the'lst.'Tueaday,
A regularly scheduled break of 5-10 minutes is to be included in
the agenda after 1-1/2 hours of continuous meeting.
Any change to the adopted policy, for any particular meeting must
be a motion approved by a majority of the council members present
at that meeting.
R 79-5
RESOLUTION
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION OF THE CITY OF LAKE ELMO
APPROVING PLANS FOR INTERSTATE HIGHWAY 94
(SO-CALLED "SOUTHERN ROUTE") SUBJECT TO
CERTAIN CONDITIONS AND ACCEPTING OF OWN-
ERSHIP AND MAINTENANCE RESPONSIBILITY FOR
FRONTAGE ROADS AND BICYCLE TRAILS.
WHEREAS, the Commissioner of the Department of. Trans-
portation has prepared plans for the improvement of part
of Trunk Highway No. 392, renumbered as Trunk Highway No.
94, within the corporate limits of. the City of Lake Elmo
from the junction TH 494/694 to the east corporate limits
of the City of Lake Elmo; and
WHEREAS, said plans are on file in the Office of the
Department of Transportation, St. Paul, Minnesota, being
marked, labeled and identified as "Layout and Profile Nos.
27 and 27A S. P. 8282-40 (94 equal 392) from junction TH
494/694 to the St. Croix River"; and
WHEREAS, copies of• the said plans so marked, labeled
and identified are also on file in the office of the City
Clerk; and
WHEREAS, the term "said plans" as hereinafter used in
the body of this Resolution shall be deemed and intended
to mean, refer -to and to incorporate the plans as they are
described.in the foregoing recitals:
NOW, THEREFORE, BE IT RESOLVED, that the said plans for
the improvement of Trunk Highway No. 392, renumbered Trunk
Highway No. 94, within the City limits of the City of Lake
Elmo be, and they hereby are, approved with the following
reservations and conditions:
(1) The City of Lake Elmo hereby approves
of the revised interchange design at County
Road 13 in Lake Elmo, providing for a collapsed
diamond on the northease corner of its inter-
section with I-94.
(2) The City of Lake Elmo hereby supports the
City of Woodbury's request for a continuous de-
tached frontage road b9tween County Road 13 and
County Road 19. .
(3) The approval hereby given to said plan is
subject to the State acquiring sufficient right-
of-way to provide a safe intersection of the
future extension of the detached frontage road
from County Road 13 to County Road 19.
IMumf
No
ap;�-
.2"wWashington
County
ROBERT D. BURNS, A.M.A.
COUNTY ASSESSOR
Mr. Whittaker:
612/439-3220
ASSESSOR'S OFFICE
WASHINGTON COUNTY COURT HOUSE e 14900 61ST STREET NORTH
STILLWATER, MINNESOTA 55082
An Equal Opportunity Employer
Enclosed is a copy
a note taken by the
have made copies of
David G. Stepan
June 8, 1979
of a letter mailed to Board of Review and
mayor by a phone call from Mr. Rowe. We
both of these for our records.
R79-5
(4) The approval hereby given to said plan
is subject to and conditioned upon the bicycle
trail described in those plans being relocated
and constructed within the State right-of-way
or along an arterial highway of the City's
choosing, or being eliminated in Lake Elmo.
BE IT FURTHER RESOLVED, that the City of Lake Elmo,
subject to the reservations and conditions aforesaid, will
accept ownership and maintenance responsibilities for the
frontage roads and bicycle trail within the City of Lake Elmo,
upon the completion of their construction and transfer of
title by the Minnesota Department of Transportation.
Adopted by the City Council of the City of Lake Elmo this
16th, day of January, 1979.
THOMAS G. A STRONG, MA OR
ATTEST:
LAURENCE E. WHITTAKER,
ADMINISTRATOR