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HomeMy WebLinkAbout03-20-79 CCMMinutes of the Lake Elmo City Council, March 209 1979 Mayor Armstrong convened the meeting at 5:1.0 pm with the following Councillors (- answering the roll: Mottaz, Pott, Johnson and Morgan. Also present Administrator Whittaker, Building Inspector Kluegel and Engineer, Larry Bohrer AGENDA APPROVAL: Armstrong moved, Seconded by Morgan to approve the Agenda with the following additions: Old Business - D. Other - Irwin Court Culvert, and .Administrators Report - I. Other - 194 Challenge Committee, Quotes for publishing code, and Application for Sewer System Installer. Motion carried 5-0. MINUTES: Am. strong,moved, Seconded by Morgan, to approve the minutes of March 6, 1979, as corrected. Correct page 4, paragraph 8 to read under Mainte- nance Foremen.....Overtime for non -administrative tasks at the regular hourly rate to be determined by -the City Administrator. Motion carried 5-0. Armstrong moved, Seconded by Morgan, to approve the minutes of the Special Council Meeting of March 12, 1979, as submitted., Motion car- ried 5-0. (Amended later in meeting.) M1M20 WASTE CONTROL COMMISSION: Mr. Bob Harrington appeared in place of Mr. Dougherty. Also in attendance were Kelly Brockman, John Tomaselli, and Vinay Dighe, Mr. Swanson and Mr. Landy. Mr. Barrington explained the MWCC was ap- pearing to answer questions posed by the City Administrator, in his March 2, 1979� letter; and, review their present studies. The Alternate Waste Management Study has identified two problem areas in Lake Elmo in Phase 1 of Step 1, 201 Planning: Tri-Lakes and the i— Old Village. Phase II, Step 10 the final 201 severplanwill be left to the City to direct. The MWCC will work with the City to obtain funding for these projects. The MWOC 201 and the Metro Council 208 have lists of alternatives to study. Any alternative the City con- siders that is not on these lists must be approved by the PCA and EPA. All reasonable alternatives must be considered. The City will determine where the MUSA line should be in its Comprehensive Plan. Armstrong suggested that there are two ways to solve the problems in the indicated areas: 1. let residents know that the City has no in- tentions of sewering, thereby allowing residents to correct systems without fear of needless expenditure twice for the same problem; and 2. the City finance the work of bringing faulty systems up-to-date. The Administrator is to meet with the engineers, from TKOA and National Biocentrie and identify the scope of the problems. If the City does not respond to the MWCC study and do something to solve the problems, then they will do something for us. MWCC does not intend to segment out some areas of the 201; but Lake Elmo is oblidgedto study the entire City. DINNER BREAK - 6:30 to 7:30 OLD BUSINESS: Tri-Star Addition - Park Dedication Bond, and Final Plat The assessed market value on the property is 824,042.00. Park dedication is 10% of the assessed valuation or $,2,404.20. Armstrong moved, Seconded by Morgan, to set the amount of park dedication, for Tri-Star Addition, at $2,404.20. Motion carried 5-0, Minutes of the Lake Elmo City Council,, March 200 1979 -2- OLD BUSINESS: Tri-Star Addition Continued Due to the low assessment on some of the recent park dedication amounts, Morgan requested that the Park Commission be made aware of the assessed valuation of these areas and survey the land, for a possible park site before they make a decision. Tri-Star disagrees with the $800000 Bond set by the engineer. $509000 was the amount qualified for at their bank; and, the bank will not agree to the $809000. .Larry Bohrer, City :Engineer explained the bond is based on bids received from Tri-Star for construction, plus 10'% contingency and 10% for engineering, surveying, and inspection; then, taking 125% of the total. Tri-Star submitted revised estimates for construction, of about $409000. Morgan moved, Seconded by Armstrong, to set the Performance Bond for Tri-Star at $55,000. Motion carried 5-0. Tri-Star is also to Escrow $800 for. Plan Review. Johnson moved, Seconded by Armstron5 to adopt Resolution 79-20, Tri-Star ',Addition Tinal Plat. Motion carried 5-0. Eden Park SS - Park Dedication and Bond The assessed market value on the acerage for Eden Park I10 excluding the wetland is approximately $286.92 per acre. Johnson moved, Seconded by Mottaz, to accept $479.16 for Eden Park 11 park dedication. Motion carried 4 1. Morgan, Nay. Morgan feels a minimum of $1,000 should have been set, due to the low assessed valuation on the land. Armstrong moved, Seconded by Johnson to set the Performance Bond for Eden Park IS at $18,000. Motion carried 5-0. JJRY1"1pS14reV111C .L1J. JIJWluu - .GwUxvw lvV .Uwlwllli.4'49V1J u 1.Ld, U1 Mluu ' M V Pott moved., Seconded by Aromotrong, to set the Escrow at 1, QO for DeMontreville Highlands 5 and 6. Motion carried 5-0. Morgan stated that the Park Commission is not interested in the walkway from the 6th Addition due to the cost of improving it. The Park Commission will accept the ,parcel if the conditions concerning the improvements are waived. B, Surface Water Plan The map indicating the areas of Lake Elmo that have not been mapped in 2 ft. contours was reviewed. Mark Hued estimated it would cost $53,500 to map the rest of Lake Elmo and $20,500 to map subwatersheds with im- mediate drainage problems. The Administrator was instructed to obtain additional estimates and determine the cost for Beutal Pond and Eagle Point Lake areas. The Council asked for separate Engineers estimates for subwatershed plans for Beutal°s Pond and Eagle Point Lake. li. ValleJ..1rarzml WK6U:V 11VU Jllk1.4r1pL VV The City is vexy hesitant to spend 2 0000 for project 1003, before coming up with a total cost and cost benefit. A previous estimate, from Bonestroo Engineering for the project, including construction was $108,000 as -opposed to a cost for the study,onlJ; of $60,000 from VBWD. Bob Rosas encourages Lake Elmo and Oakdale to work together on Project 1003. VBWD would then handle 1004, So far no official word has come from Oakdale indicating interest in a joint -powers agreement. r George Hedges said the City and VBWD may be able to work out a program whereby Valley Branch will handle all assessment hearings, concept work and engineering. The City is to assume total responsibility for con- struction. Valley Branch can assess those benefiting who do not live in the immediate area. Morgan suggested the City perform the work and then allow Valley Branch to purchase the structures and assess accordingly. Hedges says this cannot be done. Minutes of the Lake Elmo City Council, .March 20, 1979 -3- C, Valley Branch Watershed District - Continued j Whittaker feels the City could get a Surface Water Plan, design and construct the project for the same price as the Preliminary Fund. Hedgos feels the City has two alternatives: 1. a threes -way joint - powers agreement with Lake Elmo, Oakdale, and West Lakeland; or, 2. the Watershed Project. Mottaz moved, Seconded by Morgan, to ask Valley :Branch to delay work for one month, while the City makes further inquiries with the County, Oakdale, and the DNR. Motion carried 5-0. The Administrator is to send a letter to George Hedges, VBWD, before March 22, 1979, explaining the views and position of the City, lie is also to review previous cost estimates from the Engineer. Armstrong moved, Seconded by Mottaz to invite VBWD to attend the City Council meeting on Tuesday, April 39 1979 at 5 PM. Motion carried 5-0. Armstrong moved, Seconded by Mottaz to call a Special Meeting of the City Council on March 29, 1979, at 7:30 PM and invite Washington County to participate. Motion carried 5-0. D. Rudy Jensen - Irwin Court Culvert The Council instructed the Administrator to negotiate for a drainage easement with Mr. and Mrs. George Hedges, to alleviate the flooding problems on Irwin Court and Mr. Jensen's property. Pott moved, Seconded by Mottaz to approve tb,e preliminary fund for Project 1005. Motion carried 5-0. COUNCIL REPORTS: A. Mayor Armstronp - Charter Commission Judge Forsberg will not reappoint new members to the Char�,ex Commission if the City desires to exercise its option to do so. If the City does not reappoint, the Court will; and dissolution of the Commission can only be done by petition to the Court. Johnson moved, Seconded by Morgan, to poll the newly selected members of the Charter Commission and .find out who is interested in serving and who is interested in seeing the Charter Commission continue; also attempt to secure canidates for the two year terms and four year terms that are not filled. Motion carried. 4-1. Mottaz, Nay. This item to be on next months agenda. Conflict of Interest Ordinance Mayor Armstrong encouraged the Council to read the ordinance from Fridley concerning conflict of interest; and consider adopting it for Lake Elmo, South Pine Springs Estate - no comments B. Councilman Johnson - Policy for Advisory Commissions Johnson submitted a proposal for a policy covering all committees. This policy will explain to the committees what is expected of them. Johnson moved, Seconded by Armstrong, to adopt the proposed advisory committee policy. Motion carried 5-0. Councilman Johnson will serve as Council liaison on the Water Surface Use Committee. (Copy of the policy is attached to and hereby becomes a part of these minutes.) D. Councilman Morgan - Council Advisor, Committee Morgan distributed a copy of the objectives and criteria for the Council Advisory Committee, along with the names of individuals interested in serving. The Council will review this and comment at a later date. Johnson. moved, Seconded by Armstrong to approve Ed Nielson as Chairman of the Park Commission. Motion carried 5-0. Minutes of the Lake Elmo City Counei.l, March 209 1979 COUNCIL REPORTS: D, Councilman Mottaz — No reports E. Councilman Pott — Pump Bids The Administrator called the bidders and .requested they submit quotes on the pumps that came closer to the specifications requested. Four additional proposals were received. Johnson moved, Seconded by Pott, to accept the bid from Road Machinery & Supplies on the specified pump. Motion carried 5-0. (Bid tab sheet attached to original minutes.) ADMINISTRATOR'S RE20RT: A. Council Committees Pott moved, Seconded by Morgan, to adopt, as current policy, the defi— nitions of Council Committees. Motion carried 5-0. ( A copy of the definitions attached to the original minutes.) B, Insurance Pr oxam Pott moved, Seconded by Johnson to define the $100.00 City paid medical benefit as the first $100.00 of any medical bills. Motion carried 5-0, previously eligible C, Glean—u Da s Johnson moved, Seconded by Armstrong, to approve Clean—up Days of April 28, 1979, at the City Hall, and May 5, 197% at the Landfill. Motion. carried 5-0. D. Purchastn Poli.c — No action E. AMM Nominating Committee — No recommendation F. __Claims moved, Seconded by Morgan to approve claims 79095 thr, 79128. Motion carried 5-0. Pott would like to see the payroll total and total bills listed. G, Crombie Deeds Armstrong moved, Seconded by Morgan to authorize the Administrator to sign the deeds transferring 1,32 acres of Tract K to Tract J, Registered Land Survey 98. Motion carried 5-0. H. 1 Challenge Committee The Administrator received a letter from the Challenge Committee stating they cannot release Lake Elmo from the Committee. Lake Elmo will have to go to each City involved and express their desire to withdraw from the joint —powers agreement, The Administrator was instructed to write each of the communities involved and express Lake Elmo's desire to withdraw from the agreement. Armstrong moved, Seconded by Morgan, to rescind the approval of the minutes of March 129 1979a and correct the word member in paragraph 6, page 1 under I-91¢ Challenge Committee. "Member" to be changed to "representative". Motion carried 5-0, Minutes approved as corrected, I. Code Printin The City code will be copied in the City office. ( J. Sewage System Installer License Application The Administrator received an application for a Sewage System Installer License, from Industrial Utilities. The Administrator Wanted to make the Council aware of the request before signing the application. ADJOURNMENT: Mottaz moved, Seconded by Morgan, to adjourn at 10:40 pm. Motion carried 5-0. LARt: ELM COMMISSION & ADVISORY COMMITTEE POLICY 1. Each committee and commission shall have specific written objectives and scope. 2. Committees and commissions should not have overlapping areas of respon- sibility. The City Council will decide which group has jurisdiction in case of disagreement. 9. Commissions shall be authorized by ordnances that set organization, terms of office, power and duties. Commissions shall include but not be limited to planning and zoning, parks and recreation. 4. Advisory committees shall be authorized by city council resolution to advise the City Council on particular areas of activities. A) Advisory committees will be allowedto organize in a manner consistent with their function. B) Advisory committees will not have the power to bind the city to a particular course of action. C) Advisory committees will present an Annual Report• to the City Council. 5. All commissions and committees will have one or more members of the City Council as Ad Hoc members.