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HomeMy WebLinkAbout04-17-79 CCMMinutes of the Lake Elmo City Council, April 179 1979 �- Councillor. Pott convened the meeting at 5:14 p.m. Councillors Morgan and Mottaz were present. Mayor Armstrong arrived at 5:36 p.m. Councillor Johnson arrived at 5:23 p.m. Administrator Whittaker was also present. AGENDA: Whittaker requested that claims, a review of Resolution 79-26, and other. under Administrator be added to the Agenda. Mottaz moved, seconded by Morgan to approve the Agenda, as amended. Motion carried 3-`/�0 MLNUT'ES: Mottaz moved, seconded by Moxgar� to approve the minutes of the April 39 7-979, meeting as written. Motion carried 3-0- Morgan moved, seconded by Mottaz, to approve the minutes of the April 129 1979 meeting. Motion carried 3-0. CLAIMS: Mottaz moved, seconded by Pott, to approve claims #791614. - 79192. Motion carried 3-0- RESOLUTION 79-26: The Council reviewed Resolution 79-26 -to see if the wording correctly expressed --the Council!s concerns when it was adopted at the last meeting. The Resolution was approved; and is a part of the minutes of the April 120 1979, meeting. PURCHASING POLICY: Johnson said he felt the policy encouraged fiscal responsi- bility among the employees; and supported the Administrator's draft. Pott said he felt the employees ought to be spending their time working �- and not with routine administrative work. Whittaker explained that he felt this was Food fiscal discipline for the employees; and that he often had to rely on their judgement to purchase items for their axeas, anyway. Mottaz moved that the Council adopt the Administrator's recommendation. Motion died for lack of a second. Pott said he felt the City was building a bureaucracy. Johnson said that Whittaker could delegate some of the responsibility for getting quotes and checking equipment to department heads under the Pott policy. Johnson moved, seconded by Pott, to adopt the policy recommended by Councillor Pott. Motion carried 5-0, A copy of the policy is at- tached to and hereby made a part of these minutes. DINNER FOR PARK COMMISSION: Mottaz moved, seconded by Armstrong, that the City treat the Park Commission members present to dinner as an indication of the Council appreciation for their work. Motion carried 5-0, COUNCIL ADVISORY COMMITTEE: Morgan askedthe Council to consider asking applicants to the Planning Commission if they wanted to be on the Council Advisory Committee. The Council agreed this would be desirable. PARK COMMISSION - ANNUAL REPORT: Councillor Morgan introduced members of the Park Commission to the Council. Ed Nielson presented awards of appreciation to Dorothy Lyons and Lloyd Shervheim, former Councillors. Dave Morgan presented the Commission's appreciation award to Captain Loehr, Army National Guard., 682nd, for the nine operations over four years Minutes of the Take Elmo City Council meeting, April 179 1979 -2- Diane Trudeau presented a report on the Commissions progress in 1978, She said the Commission had accomplished 90 percent of its goals. Ed Nielson presented the 1979 program to the Council. He said one of the principle projects is a warming house/concession stand in Lion's Park; and Peter Werner presented a floor plan for that building. The Council commented it might be good to have another exit to the warming house area; and that the storage area shoialdhave a door large enough to get larger equipment in. The Commission intends to let bids for construction on a "design -build" basis. Ed said the Commission wanted to add two items to the 1979 program shown in the annual report: an access to Lake DeMontreville and improvements to the swimming access to Sunfish Park. Peter Werner presented the six year capital improvement plan. Mike Johnson presented the 20 ,year capital program being suggested. Dave Morgan advised the Council that the Jaycees would be putting up a backstop and picnic area in Tablyn Park. Councillor Pott suggested the Commission consider more playgrounds in smaller parks. Some members said they felt the City's larger lots and more rural atmosphere made these small playgrounds less necessary. Mrs. Trudeau announced that the draft plan for the Regional Park would be presented to the Washington County Park Commission Thursday night. VBWD9 RESOLUTION PROJECTS 1003 and 1001t: Thursday, April 129 1979t the City Council adopted Resolution 79-26 withdrawing petitions for Projects 1003 and 1004. Valley Branch feels the City acted hastily; and requests they consider reinstating the petitions. ':Ivey desire futher discussion of alternatives and cost. They stated that Tartan Park has problems VBWD cannot solve without these petitions. The City feels it can lower the culvert on Beutal Pond, install a structure on Eagle Point and complete the necessary channel improvements for considerably less than the amount proposed by Valley Branch. The Council believes the Valley Branch proposal is an ultimate solution; Lake Elmo would be underwriting a project benefiting communities to the north that would not be contributing to the cost. Lake .Elmo wants an interm solution, benefiting affected citizens, at a reasonable cost. The Council stated it would consider petitioning for the 3M proposal if 3M would finance it. The City does not desire to reinstate the petitions with the present proposed costs. A special meeting with Valley Branch was set for Monday9 May 13t 1979, at 7:30 p.m. PUBLIC INQUIRIES - BERGMAN: Did not appear. Minutes of the Lake F1mo City Council meeting, April 179 1979 -3- ENGINEERS RWORT: A. Irvin Court Project - The estimated cost for the im- provement, including the easement acquistion is $G8,700. 'his is adequate to handle a 211 rainfall. To increase capacity to handle a 3" rainfall, including culverts and easement acquistion is $8169600. The engineer recommended the $8,700 improvement. Area residents stated no drainage problems existed before Irvin Court and that the developer should be totally responsible for the cost of the improvement. They desire recommendation of the larger project. The Council agreed this would be better. The Hhgineer and the Adminis- trator will meet with Bruce Folz end propose the $$16,600 project. The Council reviewed a letter from Mollie hedges, requesting replacement of two suveyor stakes removed by City crews working near their property. Mottaz moved, seconded by Armstrong to hire a surveyor to replace the stakes removed by the City, on the south and southwest corners of the Hedges property. Motion carried 5-0. B. Fire Hall - A Preliminary Plan for the proposed fire hall addition was reviewed by the Council and the firemen. *Note - Councilman Pott left for a fire call at 9:15 p.m. BREAK: 9:15 p.m. C. N.W. Bell Permits - Permit requests were presented to the Council r for review. The Engineer will review these permits in the future. D, Improvement Bonds - Armstrong moved, seconded by Morgan to set the improvement bonds for DeMontreville 5th and. 6th Additions at the amount determined by the Ligineer. Carried 5-0. The Lhgineer recommended approval of the plans and specifications for DeMontreville 5th. Addition. The Council. will review these and act at the next meeting. The Engineer was instructed to submit a :cost estimate for a booklet establishing standards for public improvements. He will have this for the next meeting. IS: A. L. Anderson - Lenard Anderson is protesting his tax valuation for 197�f_ff9. 7'he County will prosoute if the City chooses not to do so. The Administrator was instructed to write the County Auditor and inform him that the City desires the County handle this matter. BB, 1st and Dmnanuel - .An agreement has been negotiated, but due to additional work the cost is higher than originally agreed upon. A date willte set at the next meeting to hold the assessment hearing. CC, 1978 Pumping - The Council agreed to allow contigious parcels to be combined providing they comprise only one building site. A date for the assessment hearing will be set at the next meeting. Minutes of the bake Elmo City Council, April 179 1979 -4— TREE PROGRAM: State law requires the City have a State Certified Tree Inspector and designated Oak and EJm Control Zones. Armstrong moved, seconded by Mottaz, to adopt a limited Control Zone and delay further action on an inspector until a through search can be made for a reasonably priced forester. Carried 5-0. FIRE CHIEF: Bruce Kuettner was introduced as the new Fire Chief. Armstrong moved, seconded by Morgan to approve all the elections made at the Piro Department Annual Meeting. Motion carried 5-0. SEWER LICENSE: Lowell Vanderhoff submitted an application for a sewer installer permit. Pott moved, seconded by Morgan to approve the sewer installer permit for Lowell Vanderhoff, 2389 Geneva, Avenue N., St. Paul. Motion carried 5-0. BUDGET QUARTERLY REPORT: The Administrators Quarterly Report was received by the Council. The Administrator will present the Budget Cash I'low Report at the next meeting. CHARTER COMMISSION: The Council reviewed Resolution 79-24, abolishing the Charter Commission passed at the last meeting. A copy of the resolution will be sent to Ken Sovereign, Commission Chairman. PARK DEDICATIONS: Recent park dedication amounts have been based on Green Acre Assessed Values, as opposed to required Assessed Market Value. The City will renegotiate these amounts with the developers, based on the correct value. COUNTY JUVEZILE PROGRAM: The County has requested the City participate in a Juvenile Restitution Program. The participants would do community work under County or City supervision. .Armstrong moved, seconded by Johnson to have the City of Lake Elmo participate in the Juvenile Restitution Program. Motion carried 5-0, Morgan volunteered to draw up a projects list for park work to be done. ADJOURNMENT: Mottaz moved, Armstrong seconded to adjourn at 10:15 p.m.