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Home My WebLink About09-25-79 Special CCMMinutes, Lake Elmo City Council Special Meeting, September 25, 1979 Councillor Pott convened the meeting at 7:11 p.m. Councillors Nbttaz and Morgan were present. Mayor Amrstrong arrived at 7:15 p.m.; and Councillor Johnson arrived at 7:20 p.m. Administrator Whittaker, Marilyn Banister, and Bob Wier were also present. Back hoe: Advertise for bids Maa.nteazance For ff(liierW presented information on used backhoes; and requested authority to take bids for one. The Council expressed ggqncerns that the City not buy this equipment prematurely. Wier assured them that 1e:kaeping the present backhoe running would cost more than the equipment is worth. Mottaz moved, seconded by Arm- strong, that the Administrator be authorized to advertise for bids for a used backhoe with less than 500 engine hours, not older than four years old, a minimum of 60 hp, that meets the inspection and approval of the Maintenance foreman. Notion carried 5-0. Frozen mains, Lake Elmo Avenue: Whittaker advised the Council that the County would only help repair one of the three water services on Lake Elmo Avenue. The Council agreed to take the County up on their offer; and to advise the other two parties that the City would be repairing their services; and, if the problem was not in the City main, they would be required to pay for the repair. 1005, pipe under Lake Jane Trail: The Council agreed to allow the Valley Branch Watershed District to "open -cut Lake Jane Trail to install a second pipe to the pump, if a second pipe is necessary. The Council agreed with Foreman Wier that this would be a more practical solution to the problem of changing from diesel pump to electric pump, from aluminum pipe to plastic pipe; and would cut long-term maintenance costs for project 1005. Johnson moved, seconded by Armstrong, to per- mit the District to cross Lake Jane Trail; and open -cut it if necessary. Motion carried 5-0. Bill to District for 1005: The Council reviewed the bill prepared by Mrs. Banister Tor City expenses for Project 1005. Morgan moved, seconded by Pott, to bill VBWD as indicated on the attached bill; and to advise them that the City would not bill the District for the use of our pipe, storage space or interest on our expenses if the District does not bill the City for costs related to initiation of projects 1003 and 1004. (Note: the final bill will include estimated costs through October 15, 1979. Motion carried 5-0. 201 Engineer: Armstrong moved, seconded by Pott, to rescind the motion designating National Biocentric the engineer for the 201 study; and designating TKDA as the engineer of record for the project. In discussion, the Council was advised that National. Biocentric1had gone out of business. Motion carried 5-0. MAC Airport Zoning: The Council agreed that Mayor Armstrong and Whittaker should serve as the City's representatives to the airport zoning committee established by Resolution at the last Council meeting. Youth Service Bureau: Pott moved, seconded by Armstrong, to appropriate $2,500.00 for the St, Croix Valley Youth Service Bureau for fiscal 1980; withthe assumption that appropriate funding from other agencies will be assured within one year. Johnson moved to amend the motion to include full funding for 1980. Motion died for lack of a second. Vote: 5 Aye, 0 Nay. Carried 5-0. Employee Pay Plan for 1980: Armstrong moved, seconded by Johnson, to adopt the 1980 pay plan as recommended by the Administration and Personnel Committee. After considerable discussion, the motion carried 5-0. Administrator's compensation for 1980: After considerable discussion, Morgan moved, secon y Armstrong, to accept e recommen.dation of the Administration/Personnel Minutes, Lake Elmo City Council, Sept. 25, 1979 page two Committee. Mottaz moved to amend the motion to reflect an annual salary of $25,000.00, exclude the National ICMA Conference, grant $50.00 per month for expenses, and increase the insurnace allowance to $75.00 per month. The National conference would be dis- cussed each year; and authorization would be on the merits of the conference at the time. Armstrong seconded the motion on the amendment. Pott and Morgan voted Nay; but, amendment carried 3-2. Vote, amended motion: 4-1, carried with Pott voting Nay. Pott moved, seconded by Armstrong, to require the Administrator to attend a seminar kj on engineering for administrators, should one become available, at the City's expense. Motion carried 5-0. EMS, Ambulance Subsidy: The Council agreed that it was not the City's place to sub- sidize EMS services; and instructed the Administrator to write a letter to the County asking them to sutdy the matter further to determine how best to support ambulance service in the County. WATER RATES, 1980: The Council discussed alternative ways to support the water de- partment program in 1980. They agreed they did not want to raise the rates for the third year in a row. Armstrong moved, seconded by Pott, to keep the water rates at the 1979 level in 1980; and to subsidize the water department from the department reserves in 1980. Motion carried 5-0. The department will pay its own way in 1981 through an increase in water rates. NEW PROGRAMS, 1980: The Council took the following action on new programs suggested by the Administrator in his budget: Computers - Council agreed to computerize water bills and general fund accounting Park worker - Council agreed to hold out for Summer Youth employee who was of age; and could operate all equipment. No budget allocation for new worker in 1980 Park Reserves - The Council agreed that there would be no allocation from the general fund for Park Reserves until the current reserves and capital improve- ment fund were substantia-ly depleted Gravel program - Council decreased the allocation to $6,000.00 because of a de- crease in the miles of gravel streets through vacation to the County and im- provement through MSA funds Fire Department Compensation - Council agreed to a compensation package of $5,300 to be distributed to the Firemen based on their formula per call, drill, and run BUDGET ADJUSTMENTS: The Council agreed upon the following changes in the proposed budget: GENERAL GOVERNMENT - Clean-up days - One day in Fall and Spring at landfill, reduce budget to $3,000 Youth Service Bureau - reduce budget to $2,500 Beutel's pond/culvert - to be assessed, no budget allocation Hardy's driveway - to ccune out of 1979 budget Eagle Point improvements - to cane out of general fund, not reserves, add $1,500 to general fund City Hall Lot - to be paid out of sale of City lot on main street ADMINISTRATION - Newsletter - cut budget to $4,000 Office euipment - to be paid out of general fund, add $1,400 to general fund for typewriter, adding machine, and air conditioner Computer - add $3,000 to budget (shown on Administrator's proposed budget and included in his total. Minutes, Lake Elmo City Council, Sept. 25, 1979 page three Budget Adjustments, continued SURFACE WATER - The Council agreed this would become a funded Program in 1981 and that expenses in this area in 1980 would be recorded in this fund (i.e. Eagle Point Improvements, engineering for these problems, etc.) STREETS - Misc. Expense - clothes - Banister to check actual amount needed to pay this (Note: $132 per man, left at $400 in final budget recommendation 10/2/79) Garage rental - deducted $300 as we will only rent this for 6 months Building Reserve - $6,000 from Street fund will go to budget reserve for new maintenance building. $36,000 from the Maintenance Equipment Reserve will be transfered to the Building Reserve also. (Note: Equipment certificates will be purchased, if need be, to keep up approved equipment levels this reserve supports.) Gravel - Reduced to $6,000 Maintenance Equipment Reserve - Increase by $2,000 to $17,000 total, from 1980 funds. PUBLIC SAFETY - Animal Control - The Council asked the administrator to negotiate for fewer hours with Oakdale to reduce costs; and to collect payments from Cimarron, if possible. Budget left at same rate. Fire Department - Compensation allocated as approved earlier in the meeting Building Reserves - Was reduced from $10,000 to $4,000 - balance to come from Street Department. An additional $24,000 from the Fire Equipment Reserve to be appropriated to the Buildng Reserve for the new Maintenance/Fire Bldg. Balance of $60,000 needed to come from Maintenance Equipment Reserve. EMS - Budget nothing. The City will not subsidize Stillwater Ambulance PARKS - Extra man - cut from budget Park Reserve - cut from budget WATER DEPT. - Changed as indicated earlier in these minutes. REVENUES - The following policies will be enforced to generate additional revenue: 1. The rates for ballfield lights will be. raised to offset costs 2. Water rates will. be raised in 1981 to support the department, in full 3. The City will try to reduce animal control to keep costs constant or lower than 1979 expenditures RESERVES - The appropriations from Fire and Maintenance Equipment Reserves will go to the Building Reserve to cover costs of the new Maintenance/Fire, Bldg. at West Sunfish Park on 42nd St. Surplus revenues from 1979 will be appropriated to the Budget reserve, the Administrative and Council contingencies, and to clear up deficit in Maintenance euipment reserve. The balance on the necessary Building Reserve will come from Administrative reserve and the Diseased Treet reserve will be eliminated - also to go to Building reserve. $20,000 from the Emergency Road Maintenance reserve will also go to the Building Reserve. Mottaz reported that the City should adopt an Ordinance permitting elm wood storage from Spet. 15 to April 1. The Council agreed. it will be in the 1979 Code. Meeting adjourned at 11:30 p.m. TRU of 'Aake '�Ima P.O. Box J Thirty-third and Laverne Avenue Lake Elmo, Minnesota 66042 777.6610 September 27, 1979 To: Valley Branch Watershed District Invoice for Pump Maintenance for Period 6/7/79 thru 9/25 79 (actual) 9/26/79 thru 10Y5/79 (estimated) Men's Labor — actual (Ken 2 3, Elmer 42, Bob 56) $ 41287.27 — estimated Ren 50, Elmer 18) 820.20 5, 10! -47 Lake Elmo Oil — Diesel Fuel 12,211.60 O&HOil 1.82.10 Baekhoe — .1 hr, week @ $18.00 324.00 Moretrench — 6/7 thru 10/15 51746.20 Moulton — 6/7 thru 10/15 59910.00 Engineering 702.88 Legal 230.00 Total Pump Maintenance Estimated and Actual $ 30,41/+.25 lift of ake `�Imvr P.O. Box J Thirty-third and Laverne Avenue Lake Elmo, Minnesota 55042 777.5510 September:'27, 1979 To: Valley Branch Watershed District Invoice for Extra Maintenance Items (actual) for period 6/7/79 thru 9/27/79 Sound Barrier La or — 5 1/2 hrs., Hay Bales Plastic Pipe Installation — to date Labor — s. Backhoe — 9 21/79 7 hrs. @ $18.00 Mower Tractor '% hrs. @ $10.00 Culvert under Olin errs haul. road 7 aboor - men rs. Backhoe-- 3 hrs. @ $18.00 401 151, Culvert @ $7.46 $ 161.20 78.50 Total ruxtra Maintenance Items — Actual 722.74 126.o0 70.00 80.00 54- 00 298.40 $ 239.70 918.74 432- 40 $ 14590.SPw (gag of ` Unks '�fmia P.O. Box J Thirty-third and Laverne Avenue Lake Elmo, Minnesota 65042 777.6510 September 27, 1979 To: Valley Branch Watershed District Invoice for period Maintenance thru16115 (estimated) Miscellaneous Repairs . ,a or $10.00 Rem ovi Aluminum Pipe a or - me' n or 1 day = 24 hrs. Backhoe - 8 hrs ® $18.00 Talon HBack L 2 men, 4 hrs - 8 hrs. Olinger - lift pump i Truck to haul - 4 hrs. Q $20.00 Area Clean Up Backfillinat Landfill Ears. -tea or & tractor $ 240.00 144.00 80.00 30.00 80.00 a Removal --^ Labor — 2 men, 1 day = 16 hrs. 160.00 Truck or Tractor & Trailer - 8 hrs. @ $10. 80.00 200.00 384.00 190.00 250.00 40.00 240.00 N Titus of ` C akt gtmrj P.O. Box J Thirty-third and Laverne Avenue Lake Elmo, Minnesota 55042 777.5610 September 27, 1979 To: Valley Branch Watershed District Estimated Extra Maintenance Items — continued Complete Installation of Plastic Pipe a or - 3 men for • ay Firs. Backhoe — 8 hrs $]$.00 Plo!!p in Plastic Pipe aor-2'Tirs._ 2 hra. Tractor w/man 1 hr. Cat. @ $25.00 Culvert under road — Lake Jane Trail uaoor aiggxng noin — 1z nrs. 7 hrs. Backhoe Q $18.00 Culvert — 40t required 1811 culvert; @ $9.00 per ft Putting BlackT2T22 on Ta- or — 4 !rF s. Black Top Material ( 2 1/2 tons?) $ 720.00 141i . 00 $ 864- 00 20.00 0.00 5.00 85.00 120.00 126.00 360.00 40.00 40.00 686.00 Total Estimated Extra Maintenance Items $ 2939.00 SUMMARY Pump Maintenance Extra Items — actual Extra Items -- estimated Total Billings $ 30ffl 6w 2,939.00 $ 34,944.09 Senior Secretary Accounts Clerk II Secretary Admin. * full-time Water Department. Operator, Heavy Equip., Mechanic Sewer Inspector Light Equipment General Maint. Operator Custodian Code Enforcement Officer Maintenance Foreman (CHU of 'gake `�tma P.O. Box J Thirty-third and Laverne Avenue Lake Elmo, Minnesota 55042 777.6610 Salary/wage range in.effect, January 1, 1.980 1980 Pay Plan HOURLY RATES: Low Mid- ooiint Tom 1980 $4.92 $6.02 $7.10 $5.95 4.92 6.02 7.10 5.95 3.85 5.14 6.40 4.00 / 6.42 7.50 8.60 8.50 6.15 7.25 8.30 Unfilled, March 12, 1979 5.35 6.42 7.50 6.00 3.85 3.85 4.00 3.85 1. $16,050/year 19,795. 23,540•. •18,360. 2 (8.83/hr. 18,725. 19,795. 20,865. 18,900 3 (9.09/hr) A person doing a good job in three years could expect to make "Mid -point" wage. An exceptional performance would warrant wages over the listed wage in each -column to the "Top". Range would increase with cost -of -living or with some objective measure like "competition" - as indicated by the League salary surveys. 1. PERA, FICA only, part time 2. All fringes plus, 25b/mileage allowance and $60.00 per month insurance (ANNUAL SALARY) 3. Annual salary plus overtime at 1-1/2 times hourly rate for "non -administrative" overtime:. over Salaried employee fringe benefits including $60.00/mo. insurance. * Position is part-time in 1980 Adopted the 2r3rd. day of September, 1979