HomeMy WebLinkAbout12-16-80 CCMSI ••
RESOLUTION
' CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION CLOSING THE ROAD PROJECT FUND
AND TRANSFERRING $13,847.00 TO TIME 1974
STREET IMPROVEMENT FUND AND ALL OTHER ASSETS
OF THAT FUND, INCLUDING FUTURE ASSESSMENTS,
TO TIME GENERAL FUND.
WHEREAS, construction of all improvements from
the Road Project Fund are complete; and,
WHEREAS, all claims for said improvements have
been paid; and,
WHEREAS, all bonds and interest for fund expenses
have been paid.
NOW, THEREFORE, BE IT RESOLVED by the City Council,
of the City of Lake Elmo;
THAT, $13,847.00 in the Road Project Fund are here-
by transferred to the 1974 Street Improvement Fund; and,
THAT, all other assets, including future assessments,
of the Road Project Fund are hereby transferred to the
General Fund.
ADOPTED by the City Council of the City of Lake
Elmo this 16th, day of December, 1980.
oma.> Z�i�mstrong-, mayor
AT EST;
Laurence E. Whit ta er. _ �_--
City Administrator
R-80- 65
RESOLUTION
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION ESTAHLISHING,CLOSING AND
APPROPRIATING BUDGET RESERVES FOR THE
CITY OF LAKE ELMO, STATE OF MINNESOTA.
WHEREAS, the City of Lake Elmo finds the following:
1. The City has appropriate cash reserves;
and,
2. The City has incurred expenses which
should properly be appropriated from
said reserves; and,
3. The City has adequate reserves to.meet
these expenses
NOW, THEREFORE, BE IT RESOLVED by the City Council.,
City of Lake Elmo;
THAT, the following reserves are appropriated to
the General Fund to pay for these expenses as indicated
below:
1. Maintenance Equipment Sinking Fund--
$27,64.7.74, for. the Maintenance garage;
and,
2. Emergency Road Maintenance and Road
Construction Fund--$1.8,977.73; for
MSI #1; $1862.45 for the improvement
of: the parking area and driveway at
the Maintenance Garage; and,
3. Building Construction Sinking Fund--
$3,292.00 for the City Office roof, and,
$31,723.62 for the Maintenance Garage; and,
4. Fire Equipment Sinking Fund--$27,693 for
Fire Truck Chassis, $525.00 for Fire Hall
driveway improvement, and $40,000.00 for
the Maintenance Garage; and,
THAT, the following reserves are eliminated by
appropriating the amounts indicated below to the General
Fund for the Maintenance Garage:
1. Major Planning Contingency Fund---$11,490.00
2. Diseased Tree Contingency Fund--$12,500.00
3. Water System Construction Reserve--$15,000.00;
and,
�11
THAT, the:
1. Surface Water Planning Reserve is hereby
established to receive the income from
assessments for Beutel Pond, Irvin Court,
Legion Pond and Sunfish Lake
ADOPTED by the City Council of the City of Lake Elmo
this 16th day of December, 1980,
omas, rmstron�yor
ATa1uV,AAV
ST:
4)"U-JU � -
Laurence E. Whittaker
City Administrator
LAKE ELMO CITY COUNCIL MEETING, DECEMBER 16, 1980
Mayor Armstrong called the meeting to order at 5:10 p.m.
Councillors in attendance: Novak, Mottaz, Morgan and Pott. Also,
Mayor Elect Eder and Councilperson Elect Fraser and Administrator
Whittaker.
AGENDA: Additions - Water Main Map; I•-94 Status; Building Projections;
Valley Branch Appointments; Metro Rdcycling Survey.; Meat Council
Appointment; Fire Hall Maintenance; and Trail Work.
Morgan moved, seconded by Armstrong to approve the Agenda as
amended. Motion carried 5,-0.
MINUTES: November 18 - Correction: Include under Valley Branch
that the Administrator was instructed to write Valley Branch
and request they remedy the flooding of ski trail -sin Sunfish
Park. Also, Valley Branch will be required, by the City, to
enter into an agreement and begin planning for upstream
storage before additional water from Lakes Olson and Demontreville
is pumped into Sunfish Park. The City does not want Sunfish
Park/Lake used or considered a principal storage area.
Armstrong moved, seconded by Morgan, to approve the minutes
of November 18, 1980, as amended. Motion carried 5-0.
November 24 -.Morgan moved, seconded by Armstrong, to approve
the minutes of November 24, 1980. Motion carried 4-0-1. Novak
abstained.
December 2, 1980 - Mottaz moved, seconded by Morgan, to
approve the Minutes of December 2, 1980, Motion carried 5-0.
CLAIMS: Additions - $17,836.00 - Mogren Landscaping for park trail
work; $30.00 - Mr. George Ringwalski for opening and closing
the gate at Sunfish Park through December 15, 1980.
Mottaz moved, seconded by Morgan, to approve Claims 89055 thru
81006. Motion carried 5•-0. The Mogren and Ringwalski claims
are included.
The Council decided to take no action on a notice of payment
for Project 1003 and 1004. The City will review the claim when
a bill is received.
BUDGET RESERVES: Novak moved, seconded by Atmstrong, to adopt R-80-65,
A>..resolution establishing closing and appropriating Budget Reserves
for the City of Lake Elmo. Motion carried 5-0.
ROAD PROJECT FUND: Pott moved, seconded by Morgan, to adopt R-80-66,
A Resolution closing the Road Project Fund and transferring
$13,847 to the 1974 Street Improvement Fund and all other assets
of the Fund, including future assessments, to the General Fund.
Motion carried 5-0.
LAKE ELMO CITY COUNCIL MEETING, DECEMBER 16, 1980
-2-
CIVIC CENTER PROJECT:
A. Insulate Fire Hall, Quotes - Armstrong moved, seconded by
Pott to accept the �i low bid rr—om Specialities Insulators, for
insulating the Fire Hall ceilings, at a total cost of $1,312.
Motion carried 5-0.
B. Purchase House at 11178 Upper 334d St. N. - The City received
an appraisal of 48,735 from Bob Lafayette, Stillwater. The
Building Inspector examined the structure and reported that
with minor repair and insulation, the house could be rented.
The Administrator reported he looked into finding an alternate
purchaser and determined this would not be economically feasible
for the City.
Nancy Prince, Jim Wells and Maureen Farrell from the Library Board
and staff, reviewed the concept and expressed a preference for
a permanent library building on County 5 (old'212).
After discussing suggestions and alternatives,
Mottaz moved, seconded by Armstrong to table pursuing the Civic
Center Plan and the purchase of the house on Upper 33rd Street.
Motion carried 5-0.
C. Office Remodeling - Mottaz moved, seconded by Armstrong,
to aut' zoorrize the Administrator to solicit cost estimates for
a working drawing and specifications for the City Office Remodeling
Project. Motion carried 5-0.
The Council discussed a ceiling figure for the project. This
will be discussed after the cost estimates are reviewed.
DINNER BREAK: Tartan Park
OATH OF OFFICE: The City Administrator swore in Maynard Eder as
Mayor and Dave Morgan and Laura Fraser as Council Members.
OLINGER: The Council discussed the recommendations of the City staff
with respect to Mr. Carl Olinger's property at great length.
They agreed that a level of non-conformance should be set for
the property.
Armstrong moved, seconded by Mottaz, to instruct the Building
Inspector to work out a plan that satisfactorily defines the
non-conformance and meets the conditions on the Building
Inspectors memo of January 6, 1980, that Mr. Olinger can agree
to. Motion carried 5-0.
1003 and 1004 BILL: Novak moved, seconded by Morgan, to table the
1003 and 1004 bill until a final determination of the credit
the City is to receive on the sale of the irrigation pipe.
Motion carried 5-0.
ENGINEER'S REPORT: A. Assessments: Beutel Pond, Irvin Court, Legion
j Pond, Sunfish Lake -
Irvin Court - The Engineer reported this project consisted of
construction of a storm sewer outlet from the area around Lake
Jane Hills 3rd Addition to Lake Jane. The developer of Lake
Jane Hills 3rd Addition constructed the improvement; but the City
provided the easement and the engineering.
LAKE ELMO CITY COUNCIL MEETING, DECEMBER 16, 1980
-3-
Irvin Court - The staff suggested an area assessment method,
since all of the land use in the drainage area is residential.
Administratove costs were estimated to equal 10% of the total
project cost. Councilman Pott asked the Administrator if
this is a reasonable estimate. The City Administrator stated
that in each case he was confident the administrative costs
were at least 10%. Councilman Pott stated that he would prefer
that actual costs derived from hours spent over a fixed percentage
cost. The Administrator stated that these administrative costs
could be computed to verify the 10o estimate.
Armstrong moved, seconded by Pott, to ,recommend that the Irvin
Court assessment be made as proposed. Motion carried 5-0.
Legion Pond Flood Relief - Bohrer said this project was initiated
by a pet itio signed by 16 Legion Pond residents. After much
study and testing, it was determined that the pond was supported
by groundwater; and, the level could not be lowered by pumping.
Subsequently, for residents filled their back yards; three of
these residents used full from the new Maintenance Building. A
credit was applied to the total porject cost for the amount of
fill taken from the maintenance building, since the City did
not have to contract to have it removed. Since no actual
construction took place, the Engineer recommended not assessing
the costs over the drainage area.
The staff recommended that either assessing the
assessing the five developed lots which abut the
in order. The Engineer provided proposed rates
based on 16 lots or 5 lots benefitting.
16 petitioners or
pond would be
of assessment
Armstrong moved, seconded by Pott, to modify the proposed rates
of assessment; and recommended a $100 assessment to each of the 1
11 lots which do not abut the pond and the balance to be spread
upon the five lots which do abut the pond. The estimated
assessments then on the five lots which abut the pond would be
approximately $493 each. The Council reasoned that the 11
petitioners which do not abut the pond received a benefit from
the testing, however, to a lesser degree than the lots which
abut the pond. Motion carried 5-0.
Beutel Pond, Drainage Improvement - The Engineer reported this
project consisted of constructing an outlet to Beutel's Pond to
provide a level of flood'protection for the area around Jamaca
Court. He stated that the staff used the same assessment formula
as was used in the Lake Jane pumping program, which calculated
area and imperviousness. Using this method, the typical
residential lot in Jamaca Court would be assessed approximately
$110 and a 40 acre parcel of undeveloped land would be assessed
approximately $146. There was much discussion about the fairness
of the assessment policy.
Morgan moved, seconded by Mottaz, that the Council recommend
that the Beutel Pond assessment be made as proposed. However,
the Council instructed the Administrator and the Engineer to
separate out those parcels greater than 10 acres and develop
an assessment rate per acre for those parcels. Motion carried
2-0-2. Novak and Pott abstained; Mottaz temporarily absent.
LAKE ELMO CITY COUNCIL MEETING, DECEMBER 16, 1980 -4-
Little Sunfish Lake Flood Relief - This project consisted of
pumping ffood waters from Little Sunfish Lake to the West
Lakeland Storage site. Two methods of assessment were discussed:
the previous City method of assessment using parcel size and
imperviousness; and, also, the area method.
Armstrong moved, seconded by Morgan, that the Council recommend
that Little Sunfish Lake improvement be assessed by the area
method. One resident of the Cimarron Mobile Home Park expressed
concern that the assessment to the owners of Cimarron Park will
just be passed on to the residents in the form of higher rental
charges and even after the assessment is paid the higher rental
charge will still be in force. The Mayor stated that the benefit
is to the property and not the the various owners of the property;
therefore, the assessment can only be made against the property.
The Administrator suggested that perhaps, to avoid a rent
increase due to the assessment -the Homeowner's Association could
collect the money themselves and offer to pay up the assessment in
full to the owners of Cimarron Park. Motion carried 5-0.
B. Brookman�Addition - Accept Improvements - The Engineer reported
to the Council that the improvements to Brockman Addition are
complete and acceptable and that the record drawings and
Engineer's Certificate have been received. The Engineer stated
that except for some outstanding pass through costs, Brockman
Addition was complete and that the bond could be released. The
Council discussed their understanding of the improvements to
Brockman Addition should have contained a water storage pond.
The Engineer explained that the approved plans which are on
file with the City show the storage pond to be constructed in
the second phase of construction. Pott's motion to accept the
improvements for Brockman Addition died for lack of a second.
This item will be passed on to the new Council for their con-
sideration.
C. DeMontreville Highlands 5th & 6th Additions - The Engineer
reported that the improvements had previously been accepted; how-
ever, a $5,000 bond was retained to cover cleanup items. The
Engineer reported that these cleanup items have now been completed.
The Administrator reported that some of the pass through costs
for engineering have not yet been paid by the developer. Also,
-there is still a question regarding the placement of street signs
and an easement fora park trail. The Engineer computed these
outstand-ing-items_to total approximately $2,000.
Morgan moved, seconded by Mottaz, to reduce the improvement bond
to $2,000 to cover street signs, insure the trail easement is
cleared up and to cover pass through costs. Motion carried 5-0.
D. Water System Map - Pott moved, seconded by Armstrong, to
authorize the Engineer to develop a Water System Map for a cost
not to exceed $325. Motion carried 5-0.
LAKE ELMO CITY COUNCIL MEETING, DECEMBER 16, 1980 -5-
OLD BUSINESS: A. Water Surface Use Ordinance, DNR - The Council
reviewed the revised Ordinance. Mike Vruno, Oakdale Councilman,
recommended the City reconsider items G and H. Administrator
Whittaker suggested amending the wording in Section G. Mottaz
said Section H should include identifying the public property
on the north end of Lake Demontreville and other areas where
the water comes within 10 feet of a public right-of-way.
Mottaz moved, seconded by Armstrong, to amend Items G and H
of the Surface Water Use Ordinance to reflect that boats cannot be
launched from private property without the permission of the
riparian owner and said riparian owner will provide off street
parking for such cars and trailers. The amended ordinance will
be forwarded to the DNR for review. Motion carried 5-0.
B. Shelter Worker - The Council reviewed the recommendation of
the Par Comma iss on.
Morgan moved, seconded by Mottaz, to authorize the Administrator
to hire the shelter workers and advise them of their duties.
Motion carried 5-0.
-C. District 834 Advisory Board - Christine M oe expressed an
interest in serving on the 834 Advisory Board.
Armstrong moved, seconded by Morgan, to appoint Christine Moe,
61 Cimarron, as a representative to the District 834 Community
Education Advisory Board. Motion carried 5-0.
D. Met Council Representative - Armstrong reported that Opal
Peterson is not seeking reappointment.
Armstrong moved, seconded by Mottaz, to instruct the Administrator
write Governor Quie and urge him to appoint Ed Krueger as a
Metropolitan Council Representative. Motion carried 5-0.
E. Incompatible Offices - Armstrong reported that the Attorney
General's opinion relating to appointment to the Park Board
while serving on the City Council does not apply to this Park
Advisory Commission, as Lake Elmo has a Park Commission, not a
Park Board. Therefore, it was his opinion that these were not
incompatible offices.
F. Cable TV Cimarron - Administrator Whittaker reported that
the Cable Board staff has determined that the cable company
operating in Cimarron is in violation of the State Cable law.
The Cable Board will act on this matter at their January meeting.
The Administrator suggested tabling further discussion until after
the Cable Board meeting. The Council agreed.
G. Fire Hall Maintenance - Pott reported that the timer on the
fire hall siren is faulty.
Morgan moved, seconded by Mottaz, to authorize the Administrator
to spend up to $200 to replace or repair the Fire Hall siren
timer. Motion carried 5-0.
LAKE ELMO CITY COUNCIL MEETING, DECEMBER 16, 1980
aM.
PARK PLAN: The Council asked that the Park Commission review the plan
and submit their comments to the Administrator before the January
6, City Council meeting.
ADMINISTRATOR'S REPORT:
A. Conditional Use Permits - The Council reviewed all the
current permits. The Council asked for a determination on
renewal for the following permits:
2. Louise Bahneman; 7. John Dill; 11. Bruce Kolcinski; 12.
Lauseng Stone; 16. Patti Homes; 17. Raymond Salus; 18. Lyle
Slawson; and 19. Green Acres.
Mottaz recommended that the speakers at Green Acres be relocated.
The Administrator will contact the owners to discuss moving
or changing the speakers to keep noise out of adjacent residential
areas.
The Council would like limits of expansion defined in the
Lauseng Stone Permit. They feel this business ought to be
restricted to the current operation with no further expansion.
The Building Inspector will inspect the business and notify
Lauseng of the Councils requirements.
The remaining permits will be checked out and the permit holders
will be notified of additional restrictions or requirements.
Armstrong moved, seconded by Novak, to approve the following
Conditional Use Permits:
Animal Inn; Richard Bergman; Berry Breheim; Cimarron Golf Course;
Sol Fisher Kennel; Leonard Hanson; William Hjelmgren; Lehmann
Mushroom; Vali-Hi Drive In; and the Oakdale Gun Club.
B. Mining Permits - Tabled until the Building Inspector
inspects the sites.
C. Licenses - Morgan moved, seconded by Mottaz, to approve the
following licenses: Heating Installer - Twin City Furnace, 459
N. Snelling Avenue, St. Paul, Mn. 55104. Motion carried 5-0.
D. I-94 Status - Administrator Whittaker reported on his
meeting with Mn/DOT on frontage roads, bike trails, County 19,
and the Park and Ride Site.
E. County Park - The Council reviewed the boundary map for
the Regional County Park; and discussed the necessity of
acquiring additional park land.
Mottaz moved, seconded by Novak, to notify the County that
Lake Elmo is opposed to any additional park land acquisition
unless the County can justify such acquisition as being a
necessity. Motion carried 4-1. Armstrong opposed.
F. 201 Schedule - The Council reviewed the schedule and had no
comments.
G. Met Council Recycling Survey - No comments
LAKE ELMO CITY COUNCIL MEETING, DECEMBER 16, 1980 -7-
ADMINISTRATOR'S REPORT: H. Water Tower Maintenence =
Mottaz moved, seconded by Armstrong to authorize the Administrator
l to continue with the Water Tower Maintenance Program. Motion
Carried 5-0.
I. Valley Branch Representative - The Council had no recommendations.
Maynard Eder reported he will continue to serve as a manager
until an appointment is made. He also made a personal recom-
mendation that Mary Hauser be recommended as the Met Council
Representative.
ADJOURNMENT: Mottaz moved, seconded by Armstrong, to adjourn at 10:30.
Motion carried 5-0.
CL AIMS TO BE APPROVED AT DECEMBER 16, 1980 COUNCIL MEETING
80955
Postmaster - 9/5/80 Bulk Mailing additional $
93.77
80956
Postmaster - postage meter
200.00
80957
Bruce Rosenau - reimbursement for books & school
71.00
80958
University of Minn. - Bldg. Insp. - school (1981)
84.50
80959
Wash. Cty. Treas. - Planning maps & ordinances
9.68
80960
Wash. Cty. Treas. - mailing labels
15.50
80961
Lawson, Raleigh & Marshall General $ 361.00
Pass Thru 60.00
Sunfish 30.00
451.00
80962
Lake Elmo Firemen's Relief Ass'n - 2% State Aid
6,470.88
80963
Powell Sign - Ski Trail Signs - park
50.00
80964
Elmo Lumber & Plywood - Park shelter bldg.
57.12
80965
Metro Waste Control - 1981 sewer charge (monthly)
125.92
80966
G. A. Meyer Mercantile - General $ 6.82
Fire 3.17
9.99
80967
City of North St. Paul - Animal Contro 1 15-12/15
125.00
80968
Ettel & Franz Co. - office roofing per bid
3,292.00
80969
Lake Elmo Oil General 71.66
Fire Dep't 106.60
Sunfish 1,022.85
1,201.11
80970
Kern's North Star
203.66
80971
Mollie Hedges - 12/9/80 newsletter
140.00
80972
T. A. Schifsky - gravel
28.18
80973
Lillie Suburban Newspapers - legal publ.
6.86
80974
Croixside Press - envelopes
62.65
80975
E1mer's Repair - sharpen chain saw
3.50
80976
No. Star Chapter of I.C.B.O. - Dues
20.00
80977
Moelter Construction - Sunfish
15.92
80978
Vern's G.T.C. Auto Parts
34.60
80979
Thomas Armstrong - 1/2 Mayor Salary
1,000.00
80980
Francis J. Pott - 1/2 Council
750.00
80981
Dave Morgan
750.00
80982
Jeanne Novak
750.00
80983� y
Jess Mottaz )> o v y
750.00
8098,4 thru 8,6 ecember 26th payroll
4,000.00
Y6 �j
�felW6,
Os
36) $ 20, 772.82
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