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HomeMy WebLinkAbout07-07-81 CCMLAKE ELMO CITY COUNCIL, JULY 7, 1981 Mayor Eder called the meeting to order at 6:21 p.m. ROLL CALL: Fraser, Morgan, Mottaz, and Novak. Also, Administrator Whittaker was present. AGENDA: Whittaker requested the Council add the Friend easement, the Legion Avenue Sewers, and Kroy Industry to items to be considered under the Engineer's report. Legion Ave- nue would, then, be eliminated under Old Business. He asked the Council to consider hiring temporary employees under the Administrator's report; and said he also had an announcement. Morgan asked to add consideration of the Lake Jane Access and the Lion's Park Tennis courts under Council Reports. Fraser moved, seconded by Morgan, to approve the Agenda as amended. Motion carried 5-0. MINUTES:. June 16, 1981 .. Fraser asked that the minutes reflect the discussion about salary range for paragraph A on the top of page 6. They should read, "The salary range established for the position was $19,500 to $23,500. The Committee expects a good candidate can be tired for $20,000 to $20,500". Fraser moved, seconded by Mottaz, to approve the minutes as amended. Motion carried 4--0-1. Morgan was absent at that meeting and abstained. June 2, 1981 - Novak moved, seconded by Morgan, to approve the minutes of the June 2, 1981, City Council meeting. Motion carried 5-0. CLAIMS: Whittaker explained that the fuel tanks at the new garage had to be moved because of high water table; and that the additional cost of installing the tanks was due largely to this. Morgan moved, seconded by Mottaz, to approve Claims #81507 through #81560. Motion carried 5-0. OFFICE PLANS: Mottaz said, that while another alternative had come up since the Building Committee met, he wanted to present the recommendation of the Committee; and he wanted the Memo on the Committee's report to reflect that the Memo was from the Committee and had been approved by both Committee members before it was sent to the Council by the Administrator. Mottaz summarized the recommendation to build a new City Office in Lion's Park. Mottaz moved to adopt the Lion's Park proposal. Eder seconded the motion to allow for discussion. Morgan said he had expressed his concerns about the Lion's Park proposal to everyone on the City Council. He is opposed to the use of Lion's Park for LAKE ELMO CITY COUNCIL, JULY 7, '1981 12- the City Office because he feels the park should remain an active area for younger children and because there have been many improvments in the park in the past few years. He opposes the move, too:.;, because it would cost a lot of money to move the ballfields; and, though the Park Commission had talked about creating a ballfield complex in West Sunfish Park, they had no definite plans for the improvements at this time. The park shelter would not serve the purposes it was designed for. Novak said this area had been historically a park; and that the proposal would not really expand park facilities. She said children use the park extensively in fall and winter; and, she wanted to preserve the park for this use. She also said she does not want to sell the present office because she has seen too many fire halls hemmed in when City's have sold off property they did not think they would need. Fraser said she could not go along with this alternative even though she would like to see a resolution of the issue. She said moving the ,facilities would cost too much and residents want the park where it is with the facilities it has in it. Morgan said the Park Commissioners he had talked with were very negative on the idea. Eder suggested the " Council consider a citizens committee to deal with al- ternatives. The Council said they had probably con- sidered most alternatives already; and that the Council must resolve this themselves. Mottaz withdrew the motion and Eder withdrew the second. Morgan suggested the Council reconsider remodeling the City Office, spend whatever it takes to provide adequate facilities for the employees, and consider tearing off the old garage if that is necessary to make an attractive, functional office. Fraser said the Council would have another alternative if they would consider using it's power of eminent domain to acquire the old Town Hall site. She said everyone had agreed that this site was the.best location for the office. It would cost a little more; but, some other proposals have been expensive. It is continuous to the present site; and, would have ---room to expand on that site. The Council agreed that they needed a work session to find a solution to the office problems; and scheduled a special City Council meeting for July 14, 1981, from 7:00 to 9:00 p.m. They suggested the Administrator try to summarize the pros and cons of each site in graph form for that meeting. COIN BOXES, TENNIS COURT LIGHTS: Whittaker advised the Council that replacing coin boxes on the Pebble Park Tennis Courts LAKE ELMO CITY COUNCIL, JULY 7, 1981 -3- lights was costing more than the City is collecting for use of the lights. The Council also discussed revising the hours the lights could be used so that they more closely follow park hours. This was refer- red to the Park Commission for recommendation. Novak moved, seconded by Morgan, to take out the coin boxes in Pebble Park; and replace them with timed switches. Motion carried 5-0. AFTON COMPREHENSIVE PLAN: The Council said they had no reservations or objections to the Afton Comprehensive Plan; but, asked the City Administrator to see if the Village Historic designation had any special importance for funding or zoning, LICENSES: Eder moved, seconded by Novak, to approve a Temporary Non -intoxicating Malt Liquor License for Schanno Transportation, Inc. at Green Acres, and a Sewer In- staller license for Hatch Excavating, Inc. Route'1, Box 1, Princeton, Minnesota. Motion carried 5-0. MISCELLANEOUS EXPENDITURES: Morgan moved, seconded by Mottaz, to authorize the Administrator to buy a saddle gasoline tank for the portable pump and a gas powered weed cutter for trimming in the parks. Motion carried 5-0 FORM TO ADDRESS THE COUNCIL: Morgan moved, seconded by Mottaz, to approve the Form to Address the Council, to be used for those wishing to speak to the City Council at meetings. Motion carried 5-0. TEMPORARY HELP, MAINTENANCE DEPARTMENT: Whittaker explained that Mr. Richert's illness and pending retirement had left the Maintenance Department very short of help; and that temporary help could be hired within the budget, to assist through July and August. Mottaz moved, seconded by Morgan, to authorize the Administrator to hire temporary help for the months of July and August for the Maintenance Department. .Motion carried 5-0. TEMPORARY HELP, RECORDING SECRETARY: Whittaker explained that Kathy Crombie was off in July and part of August; and that he would like to hire a temporary help to take minutes at meetings. Fraser suggested that a person . be hired to do the minutes and that another person be used to handle the other typing. Mottaz moved, seconded by Morgan, that the Administrator be authorized to hire temporary help for recording secretary. Motion carried 5-0. LEVY LIMIT SEMINAR: Eder moved, seconded by Mottaz, that the City pay the registration fee for Council members who wanted to attend the Levy Limit Seminar sponsored by the Association of Metropolitan Municipalities, July 30, 1981, Motion carried 5-0. OLINGER MINING /,NUISANCES: Eder said he had asked Dan Olinger to LAKE ELMO CITY COUNCIL,'JULY 7, 1981 -4- attend the meeting to resolve the questions about his father's mining permit and his efforts to buffer the nuisances on the property from neighbors. Whittaker advised the Council that he had discussed this with Carl Olinger, also. Neither Olinger appeared before the Council. Eder suggested that the City Council authorize the City Engineer to provide the necessary contours and land elevations at Mr. Olinger's expense. Mottaz moved, seconded by Morgan, to authorize the City Engineer to provide this data at Olinger's expense. Motion carried 4-0-1, Fraser absent. PUBLIC INQUIRIES, DEMONTREVILLE LAKE ACCESS: Greg Foucks and Dave Garloff, who live near the lake access, asked that the end of 53rd Street be posted "No Parking" as drivers are ignoring the signs posted down the street. They asked that the City consider installing posts along the no parking zones on Demontreville trail, as drivers often ignorethose signs too. And, they asked that the access ramp be improved as those lauching their boats were getting stuck. The City Council instructed the' -City Administrator to post the necessary signs; to order signs indicating the lake access is open the same hours as other parks in the City and that ,liquor and littering are prohibited; to contact the County Highway Department about putting posts and cable along the No Parking zones. Morgan expressed concern that the Lake Jane access is also being over -used. There are often more cars in the parking lot at the public access than it is designed for. Whittaker said the DNR had promised signs on the limits of the parking area; and that he would remind them of that assurance. Mottaz moved, seconded by Morgan, to instruct the City Attorney to draft an Ordinance establishing tow -away zones along Demontreville Trail, Lake Jane Trail, and Klondike Avenue. Motion carried 4-0-1. Fraser absent. KLATKE MINOR SUBDIVISION / VARIANCES: Mr. Klatke explained his request for a Simple Lot division to build and earth - sheltered home on the back of his property, Lot 3, Huppert Add. on Jamaca Avenue. He explained that the lot is ideally suited to an earth -sheltered home; and each has two- drainfield sites; he would build a road to City standards and dedicate to the City, if required; and, he would pay for all improvements. Novak asked about and 36th Street. he had expressed hearing. the location of his neighbor's house Gary Paulsen reiterated the concerns to the Planning Commission at the public Klatke reiterated his response to those concerns; and LAKE ELMO CITY COUNCILr JULY 7, 1981 -5- added that Mr. Paulsen would not have a problem if he had not planted trees on the road easement. Eder explained that the easement had not been dedi- cated to the public when the plat was filed. It was intended to be an easement for a private driveway only. Novak expressed concern over the private road given current assessment problems. Mottaz said that granting these Variances might result in a prolifer- ation of short private streets that serve very few properties, cannot be extended, do not fit into any over-all street plan, and make it difficult to pro- vide City services. He also said that, if we allow Klatke to do this, the other property owners in the plat should be able to; and that the City could end up with two or three short streets very close together; and several undersized lots. Eder suggested all the neighboring property owners get together and develope an'.over-all street plan and plat for the vacant land. This would prevent many of the problems that concern the City Council. Mottaz moved, seconded by Novak, to deny the request for Minor Subdivision of Lot 3, Huppert Add., and all Variances requested. Motion carried 4-0-1. Fraser abstained, FAIRVIEW SIGN, CUP FOR ADVERTISING SIGN: After a brief discussion, Eder moved, seconded by Morgan, to refer this request back to the Planning Commission so that the Commission might state the reasons it considered in recommending the Variance from the minimum distance between signs requirements. Motion carried 5-0. GROBNER VARIANCE: Mr. Richard Grobner, 10867-33rd St. No., re- quested a Variance from the requirement that previously platted lots meet 60% of the required lot size for the ?Zoning Districtras he has two adequate drainfield sites, has over 100% of the average lot size in the neighbor- hood, and meets all requirements of the City Code ex- cept the lot area rdquirement. He explained that the lot had been surveyed in 1962; and been a parcel of record at least since that time. Mottaz moved, seconded by Morgan, to adopt RESOLUTION 81-47, "A Resolution granting a Variance from the 60% rule for lot area for Tract 4 of Lot 4, Block 3, Lake Elmo Park". In discussion, the Council assured Mr. Alex Kovulchuck that the sewer would be inspected to insure the fluent does not run down the Bill into the Lake or neighboring property. Motion carried 5-0. RENATE PAULSEN, CIVIL DEFENSE PLAN: Mrs. Paulsen presented the ( draft Civil Defense Plan to the City Council. She said the draft included only the basic elements of a Civil Defense plan required by the State; and that "annex" plans need to be developed for each specific LAKE ELMO CITY COUNCIL, JULY 7, 1981 -$- area of responsibility under the plan. She said she had secured volunteers for some positions but that many more were needed. Mrs. Paulsen said the plan needed Council support; and that a budget and much more work are needed to make the plan useful. Fraser asked if City staff wouldn't be responsible for many of these functions in an emergency; and, if they would ignore Civil Defense staff. Paulsen said she believes a separate Civi-1 Defense staff is necessary; and that City staff would serve in some capacities under the plan. She said the new Director needs to be a good leader and manager. She had no person to recommend. She said some key areas have not been filled: Radiological defense, hazardous wastes, and transportation chief. She also said the Fire Department should be trained in these areas; and have expressed a willingness to take training if it can be offered at regular meetings in the Fire Ball. She said we have an inadequate communication system and transportation plans. The Council discussed the need for & "likelihood of en- listing volunteers with Paulsen. They agreed to refer the plan to the Fire Department'fOr review and comment. Morgan moved, seconded by Mottaz, to adopt RESOLUTION 81-48, thanking Mrs. Paulsen for her exceptional efforts and accepting the draft plan as a basis for future planning. Motion carried 5-0. BREAK: 9:05 RECONVENE: 9:15 ENGINEER`S REPORT: A. 1981 MSA STREET PROJECT: The Council reviewed the project briefly with the City Engineer, Larry Bohrer.:' He explained that the extremely long grade needed to realign Keats Avenue near the Raleigh property could be almost entirely eliminated if the road were moved to the west. This would eliminate the impact on the Raleigh property, which was most affected by the realignment. The Council agreed that the project should be aligned so as to have the least effect on the adjoining property. Eder moved to reconsider the motion on the assessment formula passed at the last meeting. Motion died for lack of a second. The Council expressed a desire to work out the details of the proposed assessment formula before considering alternatives. Eder then polled the Council for feelings on the project. Response to the project was generally favorable if damage to property owners could be minimized. LAKE ELMO CITY COUNCIL, JULY 7,1981 -7- Mottaz moved, seconded by Morgan, to adopt RESOLUTION 81-49, ordering plans and specifications for the 1981 MSA project; and authorizing the City Engineer and City Administrator to take bids on the project. Motion carried 5-0. MSA STREET DESIGNATION, 39th STREET: Bohrer explained that he asked the Council to look at designatinganother one- half mile as an MSA Street; so that the City could qualify for additional MSA funds. The partners of the Brookfield Company had requested that 39th Street from Laverne to Co. Road 17 be so designated, as it will become a collector; and may relieve traffic at the intersection of Co. Road 17 and Highway 5. The Council felt it was more appropriate to continue the MSA designation on 50th Street, east of Co. Road 17; and instructed the Administrator to inquire if the County had designated Co. Road 15 as a future MSA Street, 50th Street can be designated only if it runs from a State Aid Street to another MSA Street, a County Road or a State Highway. Presently, it intersects with Co. Road 15 as planned; but, it does not meet the other criteria. Mottaz moved, seconded by Novak, to instruct the Administrator to write a letter to Brookfield Company advising them that another street is being considered for MSA designation. Motion carried 5-0. LEGION AVENUE SEWERS: Bohrer advised the Council that TKDA could study the Legion Avenue sewer problems, in the 201 area, first; so that the Council would have that information upon which to make a decision about the Council order to the residents on Legion to repair their systems by July 1,1981. The residents now claim they have had no problems since they filled their lots on Legion pond. The Council decided that, if the sewer systems are functioning now, they should be considered in the normal course of the 201 study. Morgan moved, seconded by Mottaz, to rescind the order requiring improvements to the sewers on Legion Avenue by July 1,1981. Motion carried 5-0. FRIEND EASEMENT: Bohrer reported that a discrepancy on the plat left the status of the slope easement unclear. He had suggested that the City vacate the entire 33 foot ease- ment and require Friend to dedicate (by deed) the 20 foot easement needed for future improvements to 45th Street near Jane Road North. This will accomplish the same thing as their original motion to vacate 13 feet of the existing easement. The Council agreed. RENAMING eAmended 7/21/81 Mottaz moved "'LITTLE SUNFISH LAKE": The Council agreed that the City should ask the DNR to rename "Little Sunfish" Lake, near Cimarron, Lake Rose, after Rose Friedrich. *-T'ra-serr moved, seconded by Eder, to adopt RESOLUTION 81-50, "A Resolu- LAKE ELMO CITY COUNCIL, JULY 7, 1981 _8_ tion Requesting the Mn / DNR Rename "Little Sunfish" .Lake, Lake Rose in the inventory of public waters". *Amended 7/21/81 Motion carried*6-0. 4-0. Fraser abstained. 1006 PRELIMINARY FUND: Fraser moved, seconded by Eder, to adopt Resolution 81-51.,,A Resolution increasing the City's com- mitment to the 1006 Preliminary Fund -by $3,OOO,making the total commitment $9`,000. Motion carried 4-1. Morgan opposed ICMA DEFERRED COMPENSATION PLAN: Morgan moved, seconded by Eder to adopt RESOLUTION 81-52, "A Resolution Establishing a Deferred Compensation Plan". Motion carried 5-0. SUNFISH LAKE, BUILDING ELEVATION: The Council reviewed the Planning Commission recommendations. Mottaz moved, seconded by Novak, to adopt ORDINANCE 7928, and Ordinance establishing a Building elevation of 903 for Sunfish Lake. Motion carried 5-0. PEPIN REZONING: The Council reviewed the Planning Commission rem commendation. Morgan moved, seconded by Mottaz, to adopt ORDINANCE.7929, and Ordinance rezoning Lots 1-4 Block 1, Cloverdale Add. from R1 to I. Motion carried 5-0. SEWER PROBLEMS, CITY SCHOOLS: The Council expressed concern about inadequate design of the sewer at Oak -Land School and inadequate maintenance of the sewer system at Lake Elmo Elementary School. They instructed the Administrator to draft a letter of these concerns, asking for a maintenance plan for the sewers at these schools, for Council review. WETLANDS INVENTORY: Whittaker reported that the Washington County Soil and Water Conservation District is still willing to conduct an inventory of City wetlands at a low price if the City requests it now. The survey would identify wetlands that are critical wildlife habitat, play an important part in surface water management, or are im- portant areas of ground water recharge. The Council agreed the survey would be very useful; but was con- cerned about financing it. Mottaz moved, seconded by Novak, to order the inventory if the Administrator assured the Council that there are adequate funds for it. Motion carried 5-0. NEWSLETTER DISTRIBUTION: Based on the Administrator's recommendation in the Agenda Memo, Morgan moved, seconded by Mottaz, to distribute the City Newsletter through the Lillie Shopper and pay for postage,to Cimarron residents. Motion carried 5-0. CIVIL DEFENSE DIRECTOR"S EXPENSES: Morgan moved, seconded by Mottaz, to authorize $74.00 to cover the final expenses of out- going Civil Defense Director, Renate Paulsen. Motion carried 5-0. LAKE ELMO CITY COUNCIL, JULY 7, 1981 1 -9- AMM BOARD: Mayor Eder explained that through his nomination, Laura Fraser has been appointed as a Director of the Association of Metropolitan Municipalities. LI'ON'S PARK TENNIS COURTS: Morgan said that, in his opinion, the tennis courts in Lion's Park should be resur- faced and repaired if the City Office was not being .built there, He said the project bid out last month was suppose to repair the longterm problems with the courts. Morgan moved, seconded by Novak, to repair the courts as specified if the low bid for the project was still good and if the repairs will solve the basic problem which causes the break-up of the courts. Motion carried 5-0. ADJOURNMENT: The meeting adjourned at 10:15 p.m. on a motion by Mottaz, seconded by Morgan. RESOLUTIONS ADOPTED: 81-47 Grobner Variance 81-48 Thanking Renate Paulsen 81-49 Ordering plans and specifications for 1981 MSA project and authorize bids 81-50 Renaming Little Sunfish Lake to Lake Rose 81-51 1006 Preliminary Fund increase 81-52 ICMA Deferred Compensation Plan ORDINANCES ADOPTED: 7928 Sunfish Lake Building Elevation 7929 Pepin Rezoning R-81-50 RESOLUTION CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA A RESOLUTION REQUESTING THE RENAMING OF LITTLE SUNFISH LAKE IN THE CITY OF LAKE ELMO TO LAKE ROSE. WHEREAS, the Department of Natural Resources is conducting an inventory of public waters in the State of Minnesota;and, WHEREAS, the Department of Natural Resources has solicited the cooperation of the City of Lake Elmo in identifying and naming public waters with in the corporate .limits of the City of Lake Elmo; and, WHEREAS, the City of Lake Elmo has two lakes named Sunfish Lake;and, WHEREAS, the name Sunfish Lake has no historical significance with respect to the lake numbered 112 W in sections 25 and 36 in t-he City of Lake Elmo; and, WHEREAS, the land surrounding this lake was historically a part of the Freidrich family holdings and the mother in this family was named Rose; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lake Elmo, THAT, the City of Lake Elmo hereby rdquests that the name of i(Little) Sunfish Lake in sections 25 and 36 of the City of Lake Elmo be changed to Lake Rose; and, THAT, the final public waters inventory for Washington County reflect that Lake 112 W in sections 25 and 36 of the City of Lake Elmo is called Lake Rose. Adopted, this the 7th day of July, 1981, by the City Council City of Lake Elmo, Washington County, Minnesota. SIGNED: Mayn� �—`or Eder,Mayor ATTEST: Laurence E. Whittaker, City Administrator R-81-48 i RESOL'UTI,ON CITY OF LAKE ELMO WASHINGTON COUNTY MIN'NESOTA A RESOLUTION THANKING RENATE PAULSEN FOR HER WORK AS CIVIL DEFENSE DIRECTOR. WHEREAS, Renate Paulsen accepted the responsibilities Of Civil Defense Director without compensation; and, WHEREAS, Mrs. Paulsen developed the basic elements of a Civil Defense Plan for the City of Lake Elmo; and, WHEREAS, this plan has been accepted by the City Council as the basis for a future Civil Defense Plan; and, WHEREAS, this plan was developed over a very short period of time with .little financial or other assistance from the City Council and staff; NOW, THEREFORE, BE IT RESOLVED „ by the City Council of the City of Lake Elmo, Washington County, Minnesota THAT, Renate Paulsen is hereby offered the sincere appre- ciatibn•and:.thanks of the City of .Lake Elmo for her efforts as Civil Defense Director; and, THAT, the City of Lake Elmo accepts the draft Civil Defense Plan for developing a future Civil Defense Program in the City of Lake Elmo. Adopted, this the 7th day of July, 1581, by the City Council of the City of Lake Elmo, Washington County, Minnesota. ATTEST: SIGNED: Mayn d Eder, Mayor 1" 2 R-81- .) RESOLUTION CITY OF LAKE'ELMO WASHINGTON COUNTY, MINNESOTA. A RESOLUTION ESTABLISHING A DEFERRED COMPENSATION PLAN WHEREAS, the'City of Lake Elmo has in its employ certain personnel.; and, WHEREAS, said employees are and will be render- ing valuable services to the City of Lake Elmo; and, WHEREAS, the City of Lake Elmo has considered the establishment of a Deferred Compensation Plan for the said employees made available to the City and to said employees by the International City Management Associa- tion Retirement Corporation; and WHEREAS, said employees often are unable to ac- quire retirement security under other existing and avail- able retirement plans due to the contingencies of employ- ment mobility; and WHEREAS, the City of Lake Elmo receives benefits under said plans by being able to assure reasonable re- tirement security to said employees, by being more able to attract competent personnel to its service, and by in- creasing its flexibility in personnel management through elimination of the need for continued employment for the sole purpose of allowing an employee to qualify for retire- ment benefits; NOW, THEREFORE, BE IT RESOLVED that the City of Lake Elmo establish said Deferred Compensation Plan for said employees and hereby authorizes its Mayor to execute the Deferred Compensation Plan with the International City Management Association Retirement Corporation, attached hereto as Appendix A; and, IT IS FURTHER RESOLVED that the City Administrator, may, on behalf of the City of Lake Elmo, execute all Joinder Agreements with said employees and other eligible officials and officers, which are necessary for said persons partici- pation in the Plan, an example of which appears at Appendix B, except that any Joinder Agreement for said designated official shall be executed by the Mayor. ADOPTED this the 7th. day of July, 1981, by the City Council of the City of Lake Elmo, Washington County Minnesota SIGNED: ATTEST: Mayna er, Mayo.r CLAIMS TO BE APPROVED AT JULY 7, 1981 COUNCIL MEETING 81507 Commissioner of Revenue - June State withholding $ 593.20 81508 State Bank of Lake Elmo- June Federal withholding 1,745.90 81509 State Treas. - Soc.Sec. for June 1,419.16 81510 Washington National Ins. Co. 458.43 81511 Minn. Benefit Ass'n 26.40 81512 Allied Group Insurance Trust 123.99 81513 Bahls Motor & Impl. - Truck parts 5.76 81514 Oxygen Service Co. - Fire Department 49.35 81515 Fireap Assoc., Inc. - Sirens 4,546.00 81516 Minn. Fire, Inc. - 3 wire cord reel -fire dep't 64.78 81517 Tool Supply Inc. - Fire Dep't - EMS funds 138.02 81518 Advance Ambulance & Equip. - Fire Dep't EMS 460.21 81519 Minn. Fire Inst. Assn - Dues 5.00 81520 Bruce Kuettner - fire dep't convention reimbursement 134.32 81521 Capitol Electronics - radio repair fire dep't 253.42 81522 Laurence Whittaker - July Expense 50.00 81523 Kathleen Crombie - 1 PZC meeting 25.00 81524 Bruce Rosenau - June Mileage 126.00 81525 George Ringwelski - Park gate 4/20 thru 6/30 140.00 81526 T. A. Schifsky & Sons - Blacktop 574.20 81527 Buettner Welding - oxygen maintenance dep't 14.60 81528 Roy's Shop - refinish & reglue chairs (council) 317.80 81529 Junker Sanitation 42.00 81530 Mollie Hedges - 6/23 & 6/30 newsletters 350.00 81531 Gerald Dahlberg - June animal control 281.25 81532 Lillie Suburban Newspapers - legal publications 68.98 81533 Three M. - address labels 30.36 81534 Stillwater Book & Stationery - office supplies 50.40 81535 Oakwood Animal Hospital -June 209.00 81536 Elmer Richert - hospitalization, deductible 100.00 81537 Edna Beers - hospitalization, deductible 100.00 81538 James Steele Construction - final on maint. gar. 9,067.60 81539 TKDA _ Engineering - General 201 3,601 A5 940.89 Pass Thru 33.18 Sealcoating 322.55 MSA 747.49 5,645.66 81540 Briggs & Morgan - Equipment Certificate services 625.00 81541 Planning & Development Services - Rossow 45.00 81542 I.C.M.A, Conference Registration 409.50 81543 I.C.M.A. Hotel registration 50.00 81544 Adventure world - I.C.M.A. air fare 289.00 81545 Copy Duplicating Products - paper 133.56 81546 Northern States Power 803.41 81547 Northwestern Bell 153.96 81548 Meyer Mercantile - General 57.28 Maint Bldg. 187.00 Toro Mower 195.00 Park 43.37 482.65 81549 thru 81558 July loth payroll 4,500.00 $ 34.709.27 CITY OF LAKE ELMO City of Lake Elmo 777-5510 P. 0. Box J / Thirty-third and Laverne Avenue / Lake Elmo, Minnesota 55042 MEMO TO: The City Council cc: Council, Press, Engineer, FR: Larry Whittaker Attorney, Admin., Sec'y. DT : July 2, 1981 RE: Items on July %, 1981, City Council Agenda NOTE: The meeting is scheduled to start at 6:00. The Mayor and I discussed the number and portent of the many agenda items and decided we would have to meet early in order to consider the office plans at all. Please come at 6:00 p.m. Please review the latest Memo on the possibilities for an office in Lion's Park. OLINGER: The Olingers have apparently decided not to subdivide off the parcel that Dan Olinger's house is on. They do not see the need for a survey if they do not intend to subdivide (the Ordinance requires it for a mining permit to assure us the mining is being done only on the owners property). Carl Olinger said he could not understand why we would require a bond for haul roads, as they plan to haul a few loads once in a while. The do not plan large scale mining or hauling. He thinks this is an excessive requirement. He seemed to be willing to secure the elevations requested by the City Engineer - to determine current grade of the land - and final grade after mining. But, he has not hired anyone to do this yet. He started work on a berm between his operation and Tschumperlins; but, says he can't complete it without a mining permit. then I recommend we permit him to mine what is needed to complete the berm;vrequire the elevations as the Engineer suggested, forget the survey if he assures us that he will complete ALL mining within two years (because I think the haul road is actually on City property; and I don't think we should permit this use for any longer period of time). I don't think the bond for haul roads is too critical. After all required info. is in, we could issue the 2 yr, permit. I think, whatever position you take, this should be ordered now. We have been hemming and hawing too long on this. KLATKE: The Klatk6s--appeared before the Planning Commission last week. The Commission recommended against the Minor Subdivision because it requires a Variance from the lot size requirement, street off -set, and frontage on a public street. The Commission has long been opposed to private roads. Gary Paulsen, the adjacent property owner expressed concerns about: additional traffic if their joint driveway is extended to serve Klatke's second lot, having to shave in the cost of improving the road, losing trees if the road is widened, risks of future assessment on two frontages if water and sewer go in, and addi- tional run-off from the improved road, especially if it is extended to the east line of the property. Agenda Memo, July 7, 1981, meeting page two Mr. Klatke is willing to construct a road to the standards recommended by the City engineer (241wide blacktop with a T turn -around). He is willing to put all of the additional pavement on his property; and the Engineer says this is feasible. The Engineer recommends that the road extend to the second lot only; and that the approval, if given, clearly indicate that this road would not be extended to serve property to the east. This overcomes the Engineer's re— servations about the offset of this road to 36th St., on Jamaca. I£ the road serves just three homes, the 150 off -set between 36th St. and the Klatke road will not be critical. Klatke is willing to dedicate the road to the City to meet the requirement for frontage on a public street — and avoid a private road. But, that may cause more problems that it solves. A well built private road will meet our needs for emergency access. It can be posted private road, dead end; and that will discourage additional traffic: Mr. Paulsen is not willing to dedicate his part of the right—of-way; so, the City would not have a full 66, of r—o—w. Perhaps, an imporved private road with an agreement that the City can take it over if the owners fail to maintain it for emergency access, is the best approach to dealing with this. The lots created would be 1.5 acres and just over an acre — even though he has a 3.acre parcel._ Part of the 3 acres in r—o--w for Jamaca Avenue (the property description goes to the center of Jamaca); and part of the lot will have to be used for the r—o—w--for Klatke's street. I think Mr..Klatke has made every reasonable attempt to meet`.the requirements that the -Planning Commission and City Council made when he first applied for this Minor Subdivision in 1979• The lot sizes are not far short of the lV acres required. There is adequate area on both lots for 2 drainfields. The improved road meets our requirements — and would be exactly what we want if Mr. Paulsen wouldaagree to dedicate the r—o—w under the existing shared di�iveway and shoulder. Mr. Paulsen will not have to pay any of the costs, will not lose any trees, will be on a paved driveway essentially, will not have much additional traffic, and would have access to the back of his lot in the future. Please review the plan and information in the packet on this application also. GROEBNER VARIANCE: Mr. Groebner owns a 19,912 sq. ft. on 33rd St. Lane. He wants to build a house there; but, does not have 60u.::of the required lot size for previously platted lots. 60% is about 39,000 sq. ft. In the recent past, the Council adopted a policy of requiring a party to have 100'fo of the average lot size in the neighborhood in order to get a Variance from the 60J rule. The person must also have two drainfield sites, adequate public access, and meet all the setback requirements. Mr. Groebner meets all of these requirements. The average lot size in his area is 16, 123 sq. ft. RENATE PAULSEN: Please review the proposed Civil Defense Plan. Renate would like to discuss it with you; and would like to share her ideas on a new C.D. director and budget for C.D. Tuesday night. This was distributed at the last meeting. MSA: The hour of decision. The Council may order the City Engineer to prepare plans and specs. and take bids. You may want to have a work session to more accurately determinethe assessments. Whichever way you chose, it may be difficult to complete the project this year because we have to get the Variance, secure the right—of—way, and arrange to finance the inel4gible portions of the project. If you want to go with this, however, I'd like to go now. Agenda Memo, July 7, 1981 meeting page four NEWSLETTER DISTRIBUTION, CIMARRON: Lillie advised me that they have tried to get their shopper ( and our Newsletter) to Cimarron by car, carrier, plastic bag, drop off at the Community Center, and ...everything short of mailing them. It is not true that they don't want to hit this market. So, I concluded that the only way to get the Newsletter to Cimarron residents is to mail them there. If we mail them in the Shopper, Lillie will handle the labeling, stuffing, and mailing for 140 each. This would cost about $75.00 per issue. We not pay about $10.00 to mail out each issue to those who've requested it. We also use our labor and envelopes. We would save these costs. Our net cost would be $65.00. The White Bear Press (St. Croix Valley Free Press) will stuff, label and mail the 550 newletters for 5.8 0 each ($34.65). However, Lillie would charge about $30.00 to print the extra copies, if they are not distributed with the Shopper. So, the cost is about the same to have Lillie do it all. If the Council believes it is important to get the Newsletter to Cimarrron, I recommend we ask Lillie to mail it with their shopper. AMM: Please see Maynard's Letter of recommendation. METERS, HOURS on Lights in Pebble Park: The coin operated meters in Pebble Park have been destroyed repeatedly. We are paying more to replace the meters than we are collecting in the coin boxes. Therefore, I have suggested to Dave that we eliminate the coin boxes; and replace them with metered free switches. The switches are cheaper and a less attractive nuisance. They will help assure that the lights are turned on for an hour at a time, only. If we put the lights on straight meters (timers), they would have to be left on every night whether the courts are in use or not ... on all courts. With the switches, at least, they could be turned off when not in use. And, if turned on, they would only run an hour. I have a question about the hours for the lights in general. They seem to be timed now so that someone can use the lights 'til 12:00 midnight. All other parks close before 10:00p.m. Do you think it is a good idea to have the lights in this park on after normal closing hours. It could be a nuisance to the neighborhood. AFTON PLAN: Please review the excerps from the plan sent to you. If you have any questions or concerns, we should relay them to the Metro. Council and AFTON. The Planning Commission had no concerns. MISC. EQUIPMENT: Elmer will take his sickle sharpened with him if we do not want to buy it. 1 think we should buy it. We need a weedeater. The crew is using hand 1 mT•- trimmers. This takes an inordinate amount of time to trim around tennis courts and the like. Elmer has lined up a saddle tank (gas tank) for the pump trailer ... $65.00. I recommmend we buy that, too. I'll have prices for you Tuesday. Happy July 4 !