HomeMy WebLinkAbout08-18-81 CCMLAKE ELMO CITY COUNCIL — AUGUST 18._1981
M/S/P Eraser/Novak to elect Councillor Mottaz to serve as acting Chairman in the
absence of Mayor Eder and Assistant Mayor Morgan.
1. Acting Chairman Mottaz called the meeting to order at 7:10 p.m.
PRESEYP — Novak, Eraser, and Morgan (7:15); Administrator Whittaker.
2. AGENDA — Additions: Zona Rulter—Cable Commission Meeting Report; Announcements
under Administrator's Report; Two additional licenses. Deletion: 5.,B.
M/S/P Mottaz/Eraser, to adopt -the Agenda, as amended.
Morgan arrived 7:15 ;p.m.
3. MINUTES — July 14t 1981 -
M/S/P Novak/I'raser, to accept the minutes of July 149 1981, as written.
August 49 1987,
M/S/P Ilraser/Novak, to accept the minutes of August 4. 1981, as amended.
The following reasons and comments to be included as clarification .
of Council action on the Gun Club:
1;, '1'he proximity of the gun range to the Regional Park.
2. The proximity of the gun range to a developed neighborhood, Cimarron.
3. T,ie proximity of the gun range to two residentially platted parcels
4. The location of the range in a residential area.
5. Time to evaluate the original permit to verify whether current use
is conforming to the limitations originally imposed.
6. The noise factor needs to be reviewed.
7. Appointment of range safety officers.
Councillor Eraser attended the June 22 Planning Commission meeting to express
her opposition to the proposed expansion, and heard all the testimoney
presented by the Club and residents.
4. CLAIMS — M/S/P Novak/Mottaz to approve claims 81665 thru 816769 as amended. Addition-
81676 Jerome Pder — Pire Chief Conference -- $75
CABLE TV COMMITTEE MEETING — Zona Bulter
Ms. Butler gave a brief review of the meeting. She stressed to the Council
the importance of delegate attendance. If the delegate does not attend
the meeting,the alternate cannot vote. She also reported that Oakdale is
considering dropping out of 'the joint commission and the effect this
action could have on Lake Elmo. Administrator Whittaker will attend the
next Oakdale meeting to try said persuade them to remain in the joins;
commission, explaining the ramifications such action would have on Lake
Elmo.
A Needs Assessment Quostionai.re will be distributed to the Community.
Zona Butler offered to handle these questionaires in the Cimarron area.
5. COUNCIL REPCRTS:
A. Mottaz — Gun Club — Bxpressed the necessity of clearly establishing
the Council objections to the Club's proposal in order to give the Mayor
and Administrator some direction for their discussion with the Gun Club.
Ile recommended scheduling a meeting with Connie Levi; and, at that time,
request some State legislation to set up State rules governing the
development and use of rifle ranges and gun clubs.
Whittaker will serO Representative Levi a letter stating the Coun ills
views and concerns and requesting she attend a, Council meeting in he near
future.
LAKE ELMO CI'T'Y COUNCIL MEETING — 8/18/81
Page 2
5. COU11CIL REPOTS:
A. of ,,— Fall Clean U — Recommended a Fall Clean —Up, charging
a total .fee for the service. Several Councillors agreed with the suggestion.
This will be discussed at the Budget meeting.
Com sedan — Mottaz asked about the status of Met Council approval
of the Comp Plan.
Whittaker said they are presently "sitting on us"; but, he expects to hear
from them within a week on what -remaining data the City still
needs to s'ixbmit in order for the plan to begin the review. He will pursue
this matter and keep the Council informed.
B. Fr — Cable T.V. — Deleted
C. Mor an — Basketball Court — Lions Park — Morgan reported that the only
concern that the Park Commission had was the size of the basketball court;
it is larger than they anticipated.
Whittaker recommended the Council act on the proposal, subject to Park
Commission review. IIe discussed the proposal with Tom Monette, who
indicated the proposal was'in the ballpark' and included all the items
requested in the bid. Whittaker will verify the actual blacktopped area
of the basketball court for Morgan.
M/S/P Mottaz/Morgan, to accept the proposal from T. A. Schifsky for the
basketball court and bang boards in Lion's Park, subject to Park Commission
review.
D. Ma or Eder — Dinner for Park and Planning Commissiona—Whittaker reported
the Mavor suggested the Council invite the demmi6sions to_a Council meeting
to discuss problems or questions they may have; then, take them out to
dinner. He suggested.a futurist speaker provide a program after dinner.
The Council di.reated the Administrator to proceed with, the Mayor and
plan .a joint dinner meeting with the Park and Planning Commissions.
Elmer Richert°s Retirement Party— `The Administrator reminded the Council
of Mr. Rich.ertts Retirement Party on August 28, at 6:30. Any gift suggestions
should be forwarded to the Mayor.
6. BOARD OF MANAGKIS, VBWD — .
A. Petition for I— I Outlet —
Dick Murray presented the next proposed 'Valley Branch project; 4 joint
agreement with the Watershed District and Me/DOT. The project proposes
to jointly use the storm water drainage that Mn/DOT will construct along
the I-94 Corridor. This proposal circumvents the original Valley Branch
plan to follow the natural drainage through the Lake Edith area, down
the Valley Branch Creek to the St. Croix. The present proposal will
take the water from the West: Lakeland storage site, divert it underground,
through conduit to the Barton gravel pitt' then, continue along the I-94
corridor and finally discharge it into the St. Croix River just north
of the Highway 95 interchange.
Before Valley :Branch can initiate this project they need a petition
guaranteeing the Preliminary Fund. The estimated Preliminary Fund for
the project is $609000. Lake Elmo is asked to commit $6,000. &, Murray
gave a further breakdown of the Project Cost and estimated.local share.
IIe emphasized that the Preliminary Fund is low because Mn/DOT is paying
a major share of the costs.
LAKE EL MO CITY COUNCIL MEETING 8/18/81
Page 3
6. BOARD OIL' MANAG RS CONTINUED — Comments:
-- Morgan asked if this is in addition to Project 1006,to which Lake Elmo
has committed. $9,000. Mr. Murrary responded, ,yes,
-- Whittaker explained that this project would include the whole watershed
except for that part of Afton that drains Lake Edith to the south. Every—
one upstream into White rear Lake would be involved in the Main Stem along
1-94.. Project 1006 has a different assessment basis„and area,
-- Mottaz questioned why Afton is not being assessed, since the diverting
of the water along the 1-94 Corridor is of._�enefit to that community. He
also asked about the cost difference between letting the water follow its
natural course vs piping it along the highway.
-- Fraser noted that the 1-94 route was indicated to be less costly for
the Watershed because they would make use of the Highway piping and shared
cost,
-- Mr.. Murray gave Novak a breakdown of the communities aravelved and
their share of the Preliminary fund. West Lakeland and North St. Paul have
committed their share,
M/S,/,P Mottaz/Fraser, to adopt R-81-58, A Resolution authorizing a'petition and
a maximum of .$69000 for the Preliminary Fund for the I-94 joint Watershed—
Mn/DOT Main Stem Project. 3-1 Morgan opposed.
Morgan still maintains that $6,000,000 is too much money for a project
that will -be used once every hundred years, He opposed the entire program
and feels greater efforts should be made to pond the water throughout the
Watershed rather than this full development program to drain the water away.
Whittaker asked the Council to review the appraiser report and be prepared
to discuss Lake El.mo's share of the assessment for Project 1.006, at the
September I meeting.
Whittaker also apprised the Council that there is a proposal before the
Met Council to establish a Metro Watershed District; and, asked for their
comments or position on this proposal for the,sext meeting.
D. Hea.rings, 1006 — Mr. Murrary informed the Council that the Assessment
Hearing is scheduled for September 169 at 7:30 p.m. Two informational
meetings will be held on Saturday September 129 at 9 a.m, and. Tueiday,
September 11F, at 7 p.m. All the meetings will be held at Oakland Jr, high,
7. ENGINEIR I S RE20RT —
A, MSA Variance — Whittaker reported that the City's variance request for 30 mph
cornQ7, on 4+ th, Julep, and 47th Streets was denied. There is no additional
body to appeal to, He said the City is left with the .following alternatives-.
1. Proceed with Keats, only.
2. Go with 1t0 mph corners on 45th., Julep, and 47th, and do the whole project.
3. Develop an alternate to 1�0 mph corners such as extending 145th to
Keats and have one corner or extend 45th to 43rd Street and have
a corner at Keats, or plan a new street from 45th to Keats that
cuts across the Eder property.
Mottaz suggested tabling further discussion or action until the Engineer
and Mayor are present.
Fraser asked the Administrator 'to get a clarification on the comments from
MnIDOT. He will also ask the Lhgineer to prepare cost comparisons for
the alternatives„ and what it means in terms of peoples land.
Mottaz would like Mrs. Edez's opinion on a proposal to follow a drainage
swale.
LAKE ELMO CITY COUNCIL MPOPING — 8/18/81 Page 4
7. ENGI3J.E 11 S REPORT
I. FEE2; ne Sewer — Postponed until September 1, meeting.
C. Landfill Bearing — Whittaker reported on the Landfill hearing,
stating Lake Elmo was rated 23 out of 23 for intrinsic suitability.
Whittaker will send a letter to the Met Council expressing the City's
position on waste dumps and requesting that Lake Elmo be no longer
considered for any type of disposal site.
D. Plans and Specs — Tablyn Park — Driveway,: Parking and _Grading
The Engineer estimated the, maximum cost, for him to develop plans and specs
for this project, at a figure not to exceed $1500. The grade of the
road and erosion potential indicate that the area should be paved and
should also be designed by an engineer who can calculate the type of
pavements necessary in order to prevent further erosion.
Whittaker recommended hiring Engineer Bohrer to do the project; and asked
for Council authorization to proceed with theplans and specs.
Morgan suggested tabling action until the Park Commission "has an opportunity
to discuss the proposal and estimate. The .plan" of the Park Commission
is not to deplete their reserve, -.keeping the amount around. $60,000/$70,000;
and use the interest to finance park projects. The Lion's Park project
and the Tablyn project would necessitate using Reserve funds. Morgan will
report the Park Commission's recommendation to the Administrator.
E. Lake Rose Sunfish Lake Cimarron Flooding — The Engineer and. Administrator
recommended that no action be initiated,at this time, to develop a-ponding
axea, &.the flooding is well under control. The Council agreed. The
Administrator will notify Stephen Taylor, Cimarron, of this action.
F. Architects Fees — Maintenance Gar. e — The City is holding $1500 of
the Architects fees because of a heating problem in the breakroom. The
Administrator recommended reducing this amount to $$500.
M/S/P Mottaz/Morgan, to reduce the amount withheld from -the Arohitectb
fee to $$500. This amount will be held until the problem with the heating
system in -the breakroom is rectified.
G. Olin er — Whittaker reported that Mr. Olinger will not pay for any
survey, on the front end.
The.Council expressed confusion as to what Mr. Olinger wants from the
City; but agreed with the Administrator's recommendation to have Mr.
Olinger correct the cited violations by removing the large hill and
cleaning up_the-debris, including the wood piles, on -the propertyp
or provide screening of the yard area.
The Council authorized the Administrator to enforce the Ordinance, giving
Olinger's 30 days to comply or the City will initiate legal action.
The Administrator will notify Mr. Olinger of the Councils action.
FLAK: 8:20 -- 8:4o
LAIM, ELMO CITY COUNCIL - 8/18/81
Page 5
8, PlE2SONNEL COMMITTEE REP(ET - 11reser:made the following recommendations; developed
by the Personnel Committee and per the Administrator's memo of August 14y 1981s
A. Maintenance Foreman/Superintendent -
M/S P Fraser Novak to employ Rolle Mazes as Maintenance;Foreman/Superintendent
as outlined in the Administrator's Memo of August UL.
B. Accountant II - Fraser briefly explained the basis for reclassifying
Marilyn Banister.
M/S/P Fraser/Morgan to reclassify Marilyn Banister's position to Accountant II,
as of January 19 1982.
The reclassification will serve as Mrs. Banister's 1982 salary increase.
C. Job .Descriptions - Fraser explained that the Committee went over the
job descriptions in their draft form; but have not gone over all the
descriptions as a committee, as yet.
M/S/P .T"raser/Morgan to approve the revised job descriptions for Maintenance
Foreman/Superintendent, Accountant II, General Maintenance A, and General
Maintenance Operator B.
D, Pav Plan Concepts -
Motion by Fraser , to recommend aooeptaneq by the City_Counncil, of -the Pay Plan
Concepts, as outlined in the August 1LE, 19819 Administrator's Memo.
Comments:
-•-Mottaz - questioned the meaning of high - feels a need for a classification
that covers the exceptional employee.
--Whittaker explained the basis for the high classification and the 4 year
time limit. Nothing has been put in for the exceptional employee,
The Council discussed at length how to .compensate an exceptional employee,
and the time -frame for step increases.
Amended agree&-te addms li ying s2rrte�rmecthat provirle�-h er
9/l/81 coxapensaticua-iar etrbaptisnal xipl yea axui_xetaixa-th41� tianaaframe
�'cr-b% ksi.�M-ratrge�;-to•°ser��s-a-gratdc�x3:no.
M/S/P by
Nottaz,/Fraser-_. to amend Fraser's motion to include an indication, not a
dollar amount, that the Council. would consider paying an exceptional
employee more than the 'high' range of pay.
--Novak asked that the connotation for 'highest ordinary pay' mean the
highest amount obtained for the position; not the highest amount for
ordinary work,
M/S/P Novak/Fraser to amend Fraser's motion to include clarification
of 'highest ordinary pay' as the highest amount ordinarily paid,
not the highest amount for ordinary work.
M/S/P Fraser/Morgan to accept the Personnel Committee's recommendations
on the Pay Plan Concept, as outlined in the Administrator's memo of
August 14., 1981, as amended.
E. Wage and Salary Rates - Whittaker explained the average percentage
increases by public employers is higher. (9%) than what was figured in
preliminary discussion (8%), for 1982.
LAKE ELMO CITY COUNCIL MEETING - 8/18/81 Page 6
E, Wage and Salary hates - The 8% increase would put City employees
1 „ i to 19urbehind other public employees.
Whittaker recommended the Council increase the average pay increase to 9'0
during 1982 budget consideratibnba _ He feels Lake Elmo employees should
be kept to pace with other public employees. Should the average percentage
drop, then, this figure would change accordingly.
M/S/P Mottaz/Morgan to use 9% as the average increase; but wait until
additional figures are available before making a final commitment,J.n the
1982 Budget.
9, OIT'ICE IMPROV_$,NltaN7.'5...- CHARGE TO ARCRITECT
--Morgan indicated he agreed with the Administrator's memo on the Office
Improvements, stating that remodeling the present office and building an
addition is the only viable alternative.
--:Fraser does not favor the current location„- one reason being the noise
factor; and feels the architect would not deem remodeling the -current
office an appropriate alternative, if given the other locations to
consider.
--Mottaz read an outline, his minority report', on why he has consistently.opposed
remodeling the present -City Office and would consider locating a new
building at either the Landfill or Brookfield Addition. Said report to
become a past of these minutes,
--Morgan reminded the Council that a previous motion was made to hirer -an -
Architect to review the three proposals listed in the Administrator's
memo -11
M/S/F Morgan/Novak, that the City charge the architect with developing
a, statement of feasibility and cost for remodeling the current City Office
and building Council Chambers.
Comments -
--Fraser would vote against this motion and would ask that this item be placed
on the Agenda again and ,at a subsequent meeting ask for reconsideration
in order to reconsider the Brookfield II site.
--Mottaz - we are still not including the value of the property we have,
The remodeling figure should reflect the 9$5O,000 property value in the
total cost.
Fre,ser and Mottaz opposed.
M/ / Morgan that the Administrator prepare a charge according to the
motion that was passed August 3, that the architect study the three
possibilities:
1. Remodel the present office building
2. Tear down the existing office building and rebuild at that site
3, Remodel the Fire Hall
Comments:
r'raser challenged the procedure; stating the Administrator's memo dial
not fulfill all the specifics desired by some of the Councillors and
should be placed on a future agenda,
--Novak - responded that Morgan's motion was what the Council requested
of the Administrator at the last meeting.
Motion withdrawn,
10. ADMTNISTRATCRf S REPORT:
A. Cable TV Seminar -
S P Morgan Mottaz to authorize '$25 per person -to send four representatives
to an Orientation Seminar on Cable T.V. Novak -abstained,
LAVE ELMO CITY COUNCIL NETTING, 8/18/81
Page 7
10.
from the
Planning Commission and adopt Resolution of —gip lteso.Lu-ion commending
Mr. Crombie for his service to the City.
M/S/P Fraser/Morgan to appoint Fred Nazarian as a second alternate to
the Planning Commission. Mike Mazarra, first alternate, will move up
to Commissioner.
D. Grant Townshi — Com Pla�,n — Morgan suggested tabling action until
the Council can review the Plan.
E. Tem ovary 7orester — The Administrator recommended hiring a local
forester at 10 hour' on a temporary basis.
Novak suggested having the Maintenance Superintendent fill this position,
M/S/P Mottaz/Fraser, to approperiate up to $200 for. temporary Forester
help until the end of the year. Morgan opposed.
F. Administrator Com 'Dime
M/S P Mottaz Novak, to authorize Comp Time for the Administrator on
September 19 39 and 4.
G. Lake Access — Whittaker said he sent copies of the County's response
on the`barrieades'to the affected residents along Demontreville Trail.
The Council took no further action based on the County'$. letter
DRI — Whittaker reported on the present status between the DNR said Frank LKubitschek
The Council expressed no interest in paying damages to Mr. Kubitschek
in order to enable the DIC to purchase a lot for parking.
Whittaker will contact the neighbors and ask if -they would consider
contributing to the damages; and' write Joe Alexander explaining
the city position and ask that they consider unfriendly condemnation.
Rumble Strips — The Council reviewed the County's response denying rumble
strips along Domontreville '.Frail and 50th Street
jg& r Fines — The Council agreed that the fines are too low and will discuss
this with Connie Levi.
7Ame nded H. Newsletter Policy . 'ffio Council discussed using the Newsletter for
9/1/81 occasional Councillor ed*�herlrazla. *materials.
M/S/P Fraser/Morgan to accept items 1 and 2 as Newsletter Policy as
presented in the Administrator's Memo of August 14, 1981.
I. Licenses
M/S P Mottaz/NovaJj: to approve the following licenses:
Gustafson Construction Inc. Riecar_Heating,&_Air,Conditioning
2119 Oliver 11435 Goldenrod St. N:W°
Minneapolis' Mn. Coon Rapids, Mn:
B & B Custom Builders
16290 Malcom
Hastings, Mn. 55034
LAKE ELMO CITY COTTNCIL r,TETIPTG, 8/1"/31
Page ,9
J. Ot'er
Special Budget Meeting — A special Council meeting will be held FridajT,
Au-Ust 21, 1981, at 9 a.m.
Dram Shop Insurance — Waittaker reported that the City is not required
to have Dram Shop Insurance for temporary liquor licenses; but recommended
Amended that because of the number of licenses issued Green Acres, *t4ey should
9/l/81 be required to carry this type of insurance. *at *the applicant
The Council agreed all those granted a temporary liquor license for private
property should carry liquor liability insurance; and that those serving
liquor on City property should share in the prorat:eO, cost of the City'
insurance for liquor liability.
Commissioner Artie :Schaeffer — The Council requested that Commissioner
Schaefer attend the September 1, meeting.
Cable TV — Whittaker briefed the Council on proposed Federal legislation
that would exclude States and their subdivisia.ls from regulating Cable TV.
The Administrator will .lend a letter citing Lake Elmo's objection to
any legislation of this type.
Conservency Regulation — The Council agreed with the Administrator's recom—
mendation to codify the Conservency Regulation rather than publish it.
Park and Ride Site — i,�?_ttaker reported that Mn/Dot has eliminated the Park
and Ride Site from Lake Elmo. The Council expressed no objection.
ADJOURNMENT: AVSIP Nottaz/ Morgan, to adjourn at 10:30 p.m.
RESOLUTIONS:
81-58 — ,Talley Branch—I-94 Preliminaiy Fund Petition
81-59 - B rian Crombie Commendation
R-81- 59
RESOLUTION
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION OFFERING APPRECIATION AND THANKS
TO BRIAN CROMBIE FOR HIS CONTRIBUTION TO
THE PLANNING COMMISSION FROM
JANUARY 20, 1976 TO AUGUST 18, 1981.
WHEREAS, we have had the pleasure of working with
Brian Crombie during his service on the Planning Commission
and;
WHEREAS, we have greatly appreciated his perception;
his understanding of the community, the codes, and community
needs and goals; and his assistance throughout the process
of developing and completing the Comprehensive Plan and
Zoning Ordinance adopted in 1979;
NOW, THEREFORE, BE IT RESOLVED, by the City Council
of the City of Lake Elmo, that:
The City Council and each and every member, past and
present who had the opportunity to work with Brian Crombie
hereby offer their sincere appreciation and thanks to Brian
Crombie who served on the Planning Commission as its Secretary,
from January 20, 1976 to August 18, 1981;
Adopted this the 18th. day of August, 1981, by the.
City Council of the City of Lake Elmo, Washington County,
Minnesota.
SIGNED:
ffa—yjqkd Eder,
O/G,�
Mayor
Attest:
Laurence E. Whittaker
City Administrator
0
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R-81-58
RESOLUTION
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION AUTHORIZING THE CITY TO JOIN IN PETITIONING
VALLEY BRANCH WATERSHED DISTRICT FOR A JOINT PROJECT FOR
THE I-94 OUTLET.
WHEREAS, Valley Branch Watershed District and the Minnesota
Department of Transportation propose to jointly use the storm
water drainage that the Minnesota Department of Transportation
will construct along the Interstate Highway,94 corridor at
the time of construction of Interstate 94; and
WHEREAS, Valley Branch Watershed District proposes to
acquire a parcel known as the Barton Gravel Pit for use as
a storage site as part of this system; and
WHEREAS, prior to commencing such a project, Valley Branch
Watershed District needs a petition;
NOW, THEREFORE, BE IT RESOLVED by the City of Lake Elmo
as follows:
1. The City of Lake Elmo hereby authorizes the Mayor
and Administrator of said City to execute a joint petition
for the project described above and committing the City of Lake
Elmo to a maximum contribution of $6,000.00 towards the
Preliminary Fund for said project in the event said project
is not ordered.
Adopted by the City Council of the City of Lake Elmo
this 18th day of August, 1981.
e Ar" ,/
Mayna L. Eder, Mayor
ATTEST:
Laurence E. Whittaker, City
Administrator
CLAIMS TO BE APPROVED AT AUGUST 18, 1981 COUNCIL MEETING
81638
Linda Hansen - Office Cleaning $
76.50
81639
Marcy Eischen - Office Cleaning & Meter Reader
155.60
81640
Ilene Johnson - August 4th Council Minutes
62.69
81641
Mollie Hedges - 7/28 & 8/11 newsletter
350.00
81642
G. A. Meyer Mercantile - Misc. Supplies
15.13
81643
Metro Waste Control Commission - monthly billing
125.92
81644
Don Polzine - mileage for interview
80.00
81645
David Wisdorf - mileage for interview
52.40
81646
Washington Cty Hwy. Dept. - Salt -Sand $130.00
Signs 210.97
340.97
81647
Allied Blacktop Co. - Seal Coating
14,590.66
81648
T.K.D.A. M.S.A. $ 907.62
General 515.10
SealCoating 890.81
2,313.53
81649
Lawson, Raleigh & Marshall- General
1,147.89
81650
Junker Sanitation
42.00
81651
Brookman Motor - Fire Dep't Truck Repair
436.94
81652
General Safety - Fire Dep't New Truck
478.90
81653
City of North St. Paul - Animal Control Vehicle
125.00
81654
Miller Excavating - Water Dep't Hydrant repair
454.00
81655
City of White Bear Lake - Cable TV contribution
1,000.00
81656
Yocun Oil Co. - Oil, Maint Dep't
127.50
81657
T. A. Schifsky - M.C. Mix
43.08
81658
First National Bk. of St.Paul - Park Bonds
37,570.85
81659
Stillwater Book - Office Supplies
65.48
81660
Stillwater Gazette - legal publications
25.95
81661
Press Publications - legal publications
24.64
81662
Lillie Suburban Newspapers - legal publications
42.88
81663
Oakwood Animal Hospital - animal control
133.00
81664
M.A.M.A.
8.00
81665 thru 81675 August 21st payroll 4,500.00
$ 64,389.51