HomeMy WebLinkAbout08-04-81 CCMLAKE ELMO CITY COUNCIL - August 4, 1981
Mayor Eder called the meeting to order at 7:00 P.M.
PRESENT,- Fraser., Morgan, Mottaz, Novak; City Administrator Whittaker.
AGENDA - Motion was made to adopt the agenda as amended; seconded and
carried.
MINUTES - Morgan moved approval of the July 21 minutes as corrected:
Page 3, last line, "Neyak Eder seconded;...."
Page 5, Old Business, B - "Hett as Eder
moved motion carried
(5 4 ayes4, Mottaz nay)."----
CLAIMS - Claim Nos. 81598 thru 81637 were approved.
RESOLUTION, BUILDING RESERVE - Fraser moved passage of Resolution 81-57:
A RESOLUTION TRANSFERRING THE BALANCE FROM THE ROAD PROJECT
FUND FROM THE UNDESIGNATED RESERVES IN THE GENERAL FUND TO
THE BUILDING CONSTRUCTION SINKING FUND IN THE GENERAL FUND.
Mottaz seconded.
Novak moved to amend the motion to transfer $125,000.00 as originally
intended instead of the proposed $131,071.13. Amendment seconded by Morgan;
m otio n n-o t carried (2 ayes; Fraser, Eder, & Mottaz nay).
Motion to pass Resolution 81-57 carried (4 ayes, Novak nay).
OAKDALE GUN CLUB, Expand C.U.P. - Eder moved that the Conditional Use
Permit request to expand the Oakdale gun club be denied at this time
and that the Lake Elmo City Council meet with the club regarding
meeting conditions of the existing permit. Mottaz seconded; motion
carried (5 ayes).
Dr. Jack Reece and Al Borsheim left the meeting with the comments: we
spent six months supplying information to the City and to have it
dismissed in 5 minutes is unreasonable; and why weren't the Council
members at the public hearing to get information theyneeded, respectively.
VARIANCE, ROGER WYLAND - Morgan moved, since it would be a neighborhood
improvement, to adopt the variance to build a swimming pool at 8556
Lake Jane Trail (Lot 3, Block 002, Lake Jane Manor No. 2) to comply with
Ordinance"504.010K & 301:130 C-10-Eder seconded; motion carried (5 ayes).
EMS SUBSIDY, TOM CROPP Information Mr. Whittaker requested from Mr.
Tom Cropp (ltr dated 7/30/81) was provided by Mr. Cropp and handed out.
Comments:
...Fraser - the City should not fund anything they cannot control or
( be assured the money is appropriately spent; proper level of
government to fund this service is not the city.
LAKE ELMO CITY COUNCIL - 8/4/81 Page 2
...Mottaz - We're placed in position of evaluating services which
( we do not have the talent or expertise to do; we have to rely on
your (Cropp's) advise; County has the means and expertise.
...Cropp - It's extremely expensive to service this area, Lake Elmo has
more than double the percentage of no-load calls occurring in County.
- Contract signed with W. Lakeland, Oak Park, and Grant, May and
Stillwater Townships (no,contract for City of Stillwater & Bayport).
...Whittaker - Funds have been designated by fire department and
rescue squad as shown in hand-out sheets. Distinction should be
made of "no-load" situation where County money is no longer avail-
abel. We're not in a good position to evaluate these things.
...Eder - Committee has made their decisions for 1981; if we think
there ought to be changes we can take it to committee for 1982
distribution.
- It appears we can't do anything right now; Whittaker will invite
Art Schaefer to future meeting; Council needs more input to be
aware of what committee is doing before voting on anything.
...Mottaz - We have to go after County Board again and insist they take
over this function... does not help you (Cropp) this year but maybe
next year; somewhere we have to say no and this is it.
USE HEARING. FEDERAL REVENUE.SHARING FUND - $25,256.00 - FY 1982 -
Mayor Eder opened the hearing at 7:55 p.m.
...Whittaker_recommends that 1981 funds be appropriated to police
services so we can take general fund money and put it in the
building fund. Use of 1982 dollars not proposed as yet; I think
it should be spent on one-time capital expenditures as a matter
of accounting.
...Mottaz - suggest that 1982 money go into equipment reserve.
...Whittaker - we should be thinking about what we want to appropriate
the 1982 funds for.
The hearing was closed at 8:20 p.m. No public comment.
NORM SESSING, ARCHITECT CANDIDATE - Mr. Sessing gave rundown on his firm
and past/current projects. Sessing'.s comments: as indicated in proposal,
three thoughts put together on what you might want to consider, and from
there we'd go in the direction the _Council felt best according to your
needs. As shown in second letter, we would evaluate what could be done
through schematics and graphics and also budget. Preliminary work
through step 4 would cost $1,200. Square foot cost of.$27.72 in Mahtomedi
(interior remodeling, heating system, blocking up and replacing windows;
does not include sand blasting, exterior work —roofing, etc.). We'd be
prepared to start first phase Monday; would take about a month. End
of presentation.
Comments:
...Fraser - I think before we make a decision on what architect we
want, we have to summarize parameters, spell out exactly what
we want.
LAKE ELMO CITY COUNCIL - 8/4/81
Page 3
...Morgan - motion I made at 7/14 meeting was to have some architectural
firms determine what was most feasible and most cost effective:
adding onto the old office building, tearing down the old office
building and building a new one at that site, or adding onto this
building.
...Fraser - Still need something in writing, goal properly designated.
Mottaz moved that Whittaker put in writing a specific list of what we
want in this building —square footage, type of functions, etc —and have
it brought to next Council meeting for additions or deletions. Fraser
seconded; motion carried (5 ayes).
Mottaz moved that Mr. Sessing be offered the contract of $1,200.00 to
do Steps I thru 4 as outlined in his letter of 7/20/81. Morgan seconded.
After further discussion, motion was carried (3 ayes; Fraser and Eder,
nay).
Whittaker to let him know and to hold off until program is established.
YOUTH SERVICE BUREAU2 PAUL WEILER AND BRAD McNAUGHT - Rev. McNaught
presented favorable aspects, philosophy -early intervention, diversion,
restitution and prevention— and programs of St. Croix Valley Youth
Service Bureau. Statistics show Lake Elmo at 14%, second only to
Stillwater, on number of clients served; request proportionate to that,
$5,480.00. Funding from local municipalities, as strongly recommended
by the National Commission on Crime & Delinquency, gives citizens more
control over specialized programs and cuts down on bureaucratic red
tape. Weiler's comments: Three major sources of funding are
municipality, county and state. We have begun to explore other sources —
United Way, Private Foundation Community. In 1982 we will be responsible
to large umbrella agency administered by Department of Energy & Planning
(now to state Crime Control Planning Board which is dissolving). We
are currently being statistically evaluated by the Community Corrections
Advisory Board, and this is public information. Community Corrections
has committed money to our project in the past, and in 1982 we will be
contracting with them to supply diversion and restitution services;
our agency will be receiving a portion of that allotment. We: -do not
receive money from our school district now, but fully intend to approach
them for the coming year. Mr. Weider handed out revised formula sheets
(adjusts request from Lake Elmo upward $40), and handed out copy of
letter showing confirmation from the Department of Revenue regarding
possibility of special levy.
Council comments:
...Whittaker - Additional incentive to get local funding is that
County matches funding from municipality 55%.
...Fraser - Cannot imagine my voting in favor of funding such an
agency, since it should not come from city government and we cannot
determine if funds are appropriately used.
LAKE ELMO CITY COUNCIL - 8/4/81 Page 4
( VARIANCE, PAULINE MALON - Since this would be a definite improvement,
Morgan moved that the variance to construct a garage in front of the
principal building at 7962 Hill Trail North be approved. Mottaz
seconded; motion carried (5 ayes). Whittaker to contact Ken Jarvis
to meet requirements of ordinance• section 301.130 C. 9.
HAMMES EXTENSION FOR CLEAN-UP ON MOVING PERMITS. Bill Hammes and
Dorothy Lyons presented information as to work that was, is and will
be done. Asking for one-year extension to finish tearing down old
buildings, place 3 garages on foundations, and move 2 houses off the
property.
...Morgan - I suggest.we allow them until November 1 to have the
garages on their foundations, and at that time ask for a definite
opinion as to when the buildings that are not permissible would
be moved off or what the schedule would be for moving them off.
...Eder - I'd like to see some effort to sell the one house.
Morgan moved to give Hammes a 3-month extension at this point, and
to have Hammes come back November lst to tell the Council what they're going
to do. Novak seconded; motion carried (5 ayes).
- RECONSIDER SALE
MENTS - Novak moved that Lake Elmo retain ownership of the property
and grant an easement for a sewer system with the stipulation that
LeMire's maintain the property. Morgan seconded; motion carried (5 ayes).
9:30 p.m. - BREAK
ENGINEER'S REPORT, Larry Bohrer
A. Drainage Study, "Old Village" - Comments:
...Morgan - I feel developers should build pond; I'm not in favor of
ordering this project when there seems to be no support from
anyone. except people who are working on that development and want
to get out of digging the pond.
...Eder - I agree they should be asked to go out and bring people
in by the end of the month; if not, then they have to build pond.
Consensus of the Council -is that Whittaker will tell them
that if they had a petition showing significant areawide support and
all petitioners agree to share the cost of the study, the City Council
would consider that. (In effect, we're saying if the feasibility study
were ordered and the project was not approved, they'd still have to
build the pond.)
B. Well #2 - Bohrer - We've concluded all of the data gathering and
cost estimating; the Council should have the final report in
about 2 - 3 weeks.
LAKE ELMO CITY COUNCIL - 8/4/81 Page 5
( C. Kroy - Oakdale's City Council approved the planned unit develop-
ment with provision that they retain all their excess runoff on
their own site - necessary to show this to Oakdale engineers before
they get a building permit - for Phase 1.
...Whittaker - Perhpps we should send them another letter saying
we should plan for the 2nd and 3rd Phases and let's be aware
there's going to be a drainage problem.
Council agreed,
D. MSA Variance - Request for a variance was presented last Thursday
to the Variance Committee. As of today, they have not made a
recommendation to the State Aid Division.
E. PCA Hearina on Landfill Sites
1) On sludge and ash disposal sites, we're not one of the candidates.
2) On landfill sites, Whittaker suggested we use same arguments
for supporting our position. Should have a copy of the report
on sites in a couple days, will submit summary report to Councillors.
Bohrer and Whittaker will attend Landfill Hearing, probably 8/11, 9:30 a.m.
F. Brookfield - In site plan for Brookfield II building, they have a
culvert planned under driveway connecting 2 parking lots (presently
drainage ditch). Would like to extend 24" culvert south 160 feet.
Bohrer will ask developer to put grates (trash bars) on ends, at
developer's expense, because of length of culvert and close proximity
to school.
OLD BUSINESS
A. Tax Forfeited Property - Mottaz moved that the Council adopt
Whittaker's recommendation as to what lots Lake Elmo should acquire, i.e.,
- Outlot 8, Arvold Acres; Lots 344 thru
Country Club.
- Lots 526 and 527, Lanes Demontreville
- Lots 612 and 613, Lanes Demontreville
- Lots 816 thru 822, Lanes Demontreville
- Lot 5, Block 1, Myron Ellman Addition.
- Lot 4, Block 2, Myron Ellman Addition.
Morgan seconded; motion carried (5 ayes).
B. Cable Commission Appointments
346, Lanes Demontreville
Country Club.
Country Club.
Country Club.
1) Councillor Delegate and alternate from Council -
Morgan moved that Eder be the Council delegate to the Cable
Commission, with Fraser as alternate. Novak seconded; motion
carried (5 ayes).
LAKE ELMO CITY COUNCIL - 8/4/81
Page 6
( 2) Citizen Delegate and Alternate -
Fraser moved that Dave Garloff be the Citizen delegate to
the Cable Commission, with Don Moe as alternate. Morgan changed
the motion to appoint Zona Butler as the alternate. Novak
seconded; motion as changed carried (5 ayes).
..Whittaker - No answer yet to question of whether the Cable
Commission can issue the franchise or whether the City issues
it once the Cable Commission approves it.
- We wouldhave two voting members, one from the City Council
and one citizen, and their equivalent alternates can vote but
not serve for each other.
C. VBWS Advisory Committee - No volunteers as of now, so no
recommendation.
COUNCIL REPORTS
A. Personnel Committee, Fraser - From 42 applicationsreceived for
job of Superintendent/Foreman of Maintenance, Whittaker met with
a large number of them, then prepared summary sheet (passed out with
applications) with his recommendations at bottom of sheet for most
likely candidates. Whittaker set up interviews with 4 of the candidates:
one Friday 8/7 at 9:30 a.m. and three Saturday 8/8 at 9:00 a.m. after
which recommendation will be made. Council members are invited to
attend. Fraser anticipates coming to next meeting with this recommenda-
tion to hire.
...Fraser - Job summary for Superintendent/Foreman of Maintenance
was handed out at beginning of tonight's meeting; has to be approved
before we hire someone. If anyone has any questions, call Whittaker.
...Mottaz moved that Mary Meyer be hired as Newsletter Editor upon
Mr. Whittaker's recommendation. Novak seconded; motion carried
(5 ayes).
ADMINISTRATORS REPORT
A. Special Council Meeting for budget review and to hire Foreman/
Superintendent will be held Wednesday, August 19 at 1:00 p.m.
B. Councillors approved invite to Commissioner Art Schaefer, Jr. to
attend Council meeting regarding EMS, YSB and County Park.
C. Morgan moved that the following licenses be approved:
0 Heating Installer:
Findlay Electric,
815 Davis St., Hammond, WI 54015
LAKE ELMO CITY COUNCIL - 8/4/81
Page 7
® General Contractors:
t James Burton, Rt. 2, Box 314
Hudson, WI 54016
Bragg Enterprises, Inc.
2571 Poplar Ave. E., No. St. Paul, MN 55109
Mottaz seconded; motion carried (5 ayes).
D. Hearing, August 6 - Whittaker will perhaps attend the Metro
Council Physical Development C-ommittee hearing, August 6,
regarding Project 1006.
E. Use of Contractors in Place of Elmer - Councillors agreed to
have Whittaker contract small jobs in lieu of hiring an extra
laborer as originally intended.
F. Mottaz recommended the following items:
Grant TWP Comprehensive Plan
Park Ride Site
be tabled until the next meeting. Council approved.
ADJOURNMENT motion was made at 10:38 p.m., seconded and carried.
Submitted by:
Ilene Johnson, Acting Secretary
RESOLUTION ADOPTED
81-57 Re: transfer of funds, building reserve.
R81- 57
0� RESOLUTION
CITY OF LAKE ELM
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION TRANSFERRING THE BALANCE FROM
THE ROAD PROJECT FUND FROM THE LMESIGNATED
RESERVES IN THE GENERAL FUND TO THE BUILDING
CONS`i'RUCTION SINKING FOND IN THE GENERAL FUND
WHEREAS, construction of all improvements from the Road
Project Fund are complete; and,
WHEREAS, all claims for said improvements have been paid;
and,
WHEREAS, all bonds and interest due for find expenses have
been paid; and,
WHEREAS, all remaining assets from that fund were transferred
to the General Fund by Resolution in 1980; and,
WHEREAS, the City has appropriate cash reserves in the
General Fund; and,
WHEREAS, the City has adequate reserves in the General Fund
for all other. Sinking Funds and Contingencies; and,
WHEREAS, there is a balance of $131,071.13 in the General
Fund from the closed Road Project Fund; and,
WHEREAS, the City Council has indicated that these funds
should be appropriated to the Building Construction Sinking Fund for
the purposes of improving City office space, as long as they are no
longer needed for fire equipment: .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF LAKE ELM
THAT, the balance of the Road Project Fund, in an amount of
$131,071.13, be transferred from the undesignated reserves in the
General Fund to the Building Construction Sinking Fund in the General
Fund.
ADOPTED, this the 4th. day of August, 1981, by the City
Council of the City of Lake Elmo, Washington County, Minnesota
SIGNED e td.Lt%
Maynar, , er, Mayor
ATTEST:
LatirenceQ Whittaker
City Administrator
CLAIMS TO BE APPROVED AT AUGUST 4, 1981 COUNCIL MEETING
81598
State Treasurer-Soc.Sec.Retirement - July Cont. $
1,361.90
81599
State Bank of Lake Elmo - July Fed. withholding
1,644.80
81600
Commissioner of Revenue - July State withholding
557.50
81601
Postmaster - postage meter
200.00
81602
Picadilly - Hedges party
569.50
81603
Minn. Benefit Assn
26.40
81604
Allied Group Insurance Trust
113.99
81605
Washington National Insurance Co.
458.43
81606
Laurence Whittaker - August Expense
50.00
81607
Bruce Rosenau - July Mileage
99.25
81608
Elmer Richert - Saddle Fuel Tank
55.00
81609
Marilyn Banister - $100. hosp reimb.- $1.25 parking
101.25
81610
Lake Elmo Oil - General $ 17.58
Fire Department 146.90
164.48
81611
Rossow Inc. - Coin Timer
74.00
81612
Lawton Printing - Uniform Building Code
9.50
81613
Ilene's Secretarial Service - 7/21 council minutes
59.69
81614
Gerald Dahlberg - July animal control
298.00
81615
General Communications - fire dep't radio repair
54.80
81616
Northwestern Bell
158.70
81617
Northern States Power
757.68
81618
St. Paul Dispatch - Foreman ad
57.60
81619
Press Publications - editor
16.00
81620
Lillie Suburban Newspapers - editor
49.28
81621
Minneapolis Star - foreman ad
124.16
81622
I.C.M.A. 2 reports -fire dep't & maint.
13.25
81623
T K D A -u General $ 70.00
201 Sewer Study 1,342.95
1,412.95
81624 thru 81634 August 7th payroll 4,500.00
$ 12,988.11