HomeMy WebLinkAbout03-16-82 CCMLAKE ELMO CITY COUNCIL MEETING
MARCH 16, 1982
Mayor Eder called the meeting to order at 7:10 p.m. at the City Hall.
COUNCILLORS PRESENT: Fraser, Morgan, Mottaz, Novak. Also, City
Administrator Whittaker. Mr. Dave Wisdorf, new Maintenance Foreman/
Superintendent was introduced to the Council.
I. AGENDA - Additions:
ll.D.(3)
13.C.
- 13.D.
13.E.
13.F.
13.G.
13.H.
M/S/P Morgan/Novak
April 20 meeting
Amend policy on cable lobbying
Bids for refinishing chairs;
Bid for aerial photo
Does anyone want keys for City Hall
Authorization to get streets swept
Metro Council Hearing on landfill sites
to adopt the agenda as amended. (5 ayes)
2. MINUTES - MARCH 2. 1982
Corrections:
o pp 4 & 5, Item 9A - references to "Raleigh" should be Steve Raleigh
until Eleanor Raleigh noted.
® page 9, 4th Para. - "Eder - a d}+eFRa dilemma with . . ."
M/S/P Morgan/Novak to approve the 3/28/82 minutes as corrected.
(5 ayes)
3. CLAIMS - Two additions: $53.00 (coffeepot, clock, garbage can);
$635.00 (David Bjorstrom, contract approved for block work).
M/S/P Morgan/Fraser to approve Claims 82284 thru $2363. (5 ayes)
4. LICENSES - M/S/P Morgan/Novak to grant general contractor's license
David R. Mills, Woodbury Consulting & Development, Inc.,
1807 Woodland Drive, Woodbury 55125. (5 ayes)
5. LEASE OF CITY OFFICE - Two offers received as follows:
(a) Mr. DeNardo (3-year lease with option for more years at
$500 a month). Mr. DeNardo's credit references were checked and are
excellent; he would eventually like permission to build a fenced -in area
(about 5' x 161) outside to store raw materials; his business consists
of doing intricate, decorative artwork for churches in 15 states; he's
interested in local talent; he would eventually like to buy property in
Lake Elmo to house his business.
Questions brought up pertained to spray booth; disposal of waste
materials (he or rubbish hauler would haul it out) —it was noted that
building has on -site sewer only; and possible increases in prorated
tax and insurance rate.(consensus of Council is that these two items
are part of lease terms and should be worked on outside of Council
meeting between Mr. DeNardo and Whittaker).
LAKE ELMO CITY COUNCIL MTG.
3/16/82 - page two
(b) Mr. Joe Rogers (5-year lease with permission to sublease office
space). Mr: Rogers would be storing materials there, plus have more
parking space for his employees. Credit - industrial revenue bond approved.
M/S/P Morgan/Novak to lease City Office building to Mr. DeNardo
with the stipulation that sign and outside storage be acceptable to
City ordinances. (4 ayes, Eder nay)
6. WATER RATE ADJUSTMENTS - Marilyn explained 1980-81 actual breakdown
expenses for Water Department (small loss in 1981; and $1,400
projected loss in 1982 since expenses keep increasing).
...Morgan - this department should be self-sustaining; can we reduce
expenses or raise rates? (Whittaker noted that Lake Elmo already
has highest rates in Washington County due to few users, and that
there is $40,000 water department reserve to handle this.)
...Marilyn - "Other sales" include meter sales and water shutoffs.
Engineering cost high last year because of Well No. 2.
Increase in salaries last year because of water main breaks.
Consensus of Councillors was to table this item until budget time.
7. BUDGETED RESERVE ADJUSTMENTS - Councillors reviewed charges against
the budget that could either come out of the park capital projects
fund or the general fund reserve:
Engineering for improvements in Tablyn Park
Hockey boards for Lion"s Park
Master plan for Reid Park, billed in 1981
Amended 4-6-82 - Total should be $6, 260.
...Eder - sees no problem with $6,000 being over -budget
general fund, reducing reserve balance to $10,000.
$2,029.01
1,890.26
2,340.73
*$6,261.00
at year, end in
M/S/P Morgan/Eder to leave $6,000 in general fund, in effect to
authorize these expenditures from within the reserve balances. (5 ayes)
• M/S/P Morgan/Novak to adopt RESOLUTION 82-13 so that
TRANSFER OF NET PROCEEDS FROM THE INTEREST ON THE BUILDING FUND
SHOULD BE RESERVED TO, AND THE RENT FROM THE OLD OFFICE SHOULD
GO TO, THE BUILDING FUND, IN ORDER TO KEEP INTEGRITY OF THE
BUILDING FUND. (5 ayes)
• M/S/P Morgan/Eder to adopt RESOLUTION 82-14 so that
BALANCE OF REID PARK PLANNING COSTS, $1,137.00 in 1982, SHOULD
BE PAID OUT OF THE GENERAL FUND RESERVE FOR PARK DEVELOPMENT
AND PUT INTO THE GENERAL FUND. (5 ayes)
8. PUBLIC HEARING: Variance from requirements of Section 301.070(3)(a)
of the Zoning Ordinance to permit a front yard setback of 33 feet
where 50 feet is required.
LAKE ELMO CITY COUNCIL MTG.
3/16/82 - page three
The public hearing was opened at 7:50 p.m. Mr. Ed. Gorman, presented his
proposal to expand existing White Hat Restaurant, 11011 Stillwater Blvd.,
Lake Elmo, to 61' across the front x 46' 611, plus explainedparking-lot
reorientation to east and south, with front landscaped; drainfield and
holding pond; and driveway (stays as is).
...Novak - concerned if future right- or left -turn lanes would be
affected (75' of right-of-way on south side of Highway 212 so not a
problem)
...Whittaker - Planning Commission has recommended approval (ref: their
minutes of 2/22/82), and Attorney says averaging of setbacks can be -
applied to meet requirements of Section 301.110(A). No variance needed.
The hearing was closed at 8:07 p.m.
M/S/P Mottaz/Novak to approve Mr. Gorman's request and to acknowledge
that it adheres to City Code. (5 ayes)
9. ENGINEER'S REPORT
A. Water System Back-up, P
REF: Mr. Larry Bohrer,
to City Administrator.
, letters dated 3/10/82 and 1/24/82
M/S/P Mottaz/Eder to accept recommendations of Mr. Larry Bohrer, TKDA,
! as described in his letter of 3/10/82 to City Administrator, along with
priorities Nos. 1 thru 5 listed on page 2 of Mr. Bohrer's letter dated
1/25/82 to City Administrator. (5 ayes)
Discussion:
...Mottaz - has studied recommendations and feels it is a good plan;
improvements should be made as funds become available.
...Eder - if cable is available in 1983, could be used in lieu of
telephone if more economical.
...Bohrer - four things to do right away: pump motor fuse blowing
problem; Twin City Testing tank inspection (later in spring); develop
bidding specification for alarm company; and develop specification
for standby power.
REF: Mr. Bohrer's letter of 1/24/82,. page two.
...Whittaker - funds are available for at least No. 1, not sure about
both Nos. 1 and 2.
...Bohrer - can get cost estimate to do preliminary design; No. 2 would
probably involve a field survey since on developed property.
M/S/P Mottaz/Morgan to have TKDA get estimates on engineering cost for
Item No. 1 in L. Bohrer's letter of 1/25/82, page two. (5 ayes).
B. Water Main Loops - Mr. Bohrer explained that if there's water
main break, use of loop will provide water to everyone in area
except in block where break occurs. Two critical areas are (a) Old
Village north of tracks, and (b) area south of 32nd Street where if
LAKE ELMO CITY COUNCIL MTG.
3/16/82 - page four
break occurs, entire south end of town needs to be shut off. Breaks.
are due to frost action and stress (cast iron), whereas now ductal iron
is used which eliminates problem.
....Novak - cost involved is high compared to 2 or 1-day inconveience
factor, not a matter of health or welfare. (Morgan agrees.)
.Bohrer - minimum of $10,000 is ballpark figure for construction costs.
...Mottaz - Larry Bohrer is only laying a plan so we know what can be
done if developments occur in these areas, etc. Emphasis is to
establish plan and then do work as funds are available; spending
money right now is not intention.
...Bohrer - are we missing opportunity for project No. 3 (ref: his
letter of 1/25/82)' (Whittaker - would be too expensive right now
unless more of that area is developed.)
C. Tablyn Park - TKDA now planning to rebid Tablyn Park parking
lot construction.
10. PLANNING COMMISSION RECOMMENDATIONS
(REF: Planning Commission minutes of 3/8/82)
A. West Lakeland Comprehensive Plan
( M/S/P Novak/Morgan to respond with. the -following three
C omments: (a) parks should be addressed (plan stays entirely away
from parks and acceptance of public lands —parks in Lake Elmo and
surrounding communities are used by West Lakeland residents);
(b) any proposal to relocate County 15 would not include vacating
present Manning Avenue since it could, in the future, tie-in with
Lake Elmo's 20th Street as local mini -collector; and (c) there is no
current updated approved airport plan. (5 ayes)
B. Zoning Amendment
Hearing is to be held on April 12, 1982 at 8:00 p.m.
Whittaker feels most substantive issue is subject of accessory buildings
in rural residential areas (ref: Section 301.130)• People feel they
should be able to build more than a 1,000 sq. ft. accessory building
on a 10-acre lot (4,000 sq. ft. would be more reasonable).
C. Moving Older Buildings
Planning Commission recommends that Section 502.090 be amended
to "delete restriction that buildings over 10 years old cannot be moved.
into the City, as long as any building moved into the City meets all
present building codes."
...Whittaker - not in zoning ordinance so Council can draft ordinance
and amend the ordinance that's in the building code.
...Novak - House going in should be in agreement with the neighborhood;
and if that's followed can't see any reason why it has to be 10
years since that's an arbitrary figure.
LAKE ELMO CITY COUNCIL MTG.
3/16/82 - page five
l ...Eder - house has to be brought up to code anyway, so older home
can actually be more sound.
...Morgan - houses older than 30-35 years canbe.of poor construction.
M/S/P Novak/Mottaz to draft an ordinance amendment to Section 501
of our Municiple Code under building code, to allow buildings older than
10 years, as along as it agrees with and is in keeping with the neighbor-
hood. (5 ayes)
11. OLD BUSINESS
A. Board of Review - to be held May 25, 2:30 - 7:30 p.m. The
following times were preferred by Councillors: Fraser - earlier
hours; Eder - anytime; Morgan - sometime after 5:00 p.m.; Novak - fit in
as required.
B. Tom Monette Resolution
M/S/P Morgan/Novak to adopt RESOLUTION 82-12,
THANKING TOM MONETTE FOR HIS SERVICE ON THE PARKS COMMISSION,
TO BE PRESENTED, ENGRAVED. ON A PLAQUE, AT THE JOINT COUNCIL/
PARKS COMMISSION MEETING APRIL 20, 1982.
C. Sale of Old Table - An appraisal was made at $200-250.
M/S/P Mottaz/Fraser to sell the former Council table through
sealed bids, with a minimum price set at $250.00. (3 ayes; Novak and
Morgan nays)
D. Parks Commission Appointments
(1) M/S/P Novak/Morgan to make appointment of Diane Trudeau
to the Parks Commission retroactive to Council meeting
where Osborn was reappointed, due to a misunderstanding of personal
desires. (5 ayes)
(2) M/S/P Fraser/Novak to appoint Chuck Clauson as a regular
member of the Parks Commission. (5 ayes)
(3) April 20 Meeting - Fraser suggested that business part of
meeting be conducted at City Hall instead of Tartan Park
in case any public members wanted to attend. Consensus of Councillors
was that there was no problem with holding the business meeting at
City Hall, then reconvening at Tartan Park.
E. DNR Letter on DeMontreville Access
(REF: letter dated 3/9/82 to City Council from Donald M. Carlson,
DNR, Special Assistant to the Commissioner, Trails and Waterways
Unit.)
LAKE ELMO CITY COUNCIL MTG.
3/16/82 - page six
Mr. David Garloff was present to point out that residents in that area
are concerned about the wordage in the referenced letter, such that
development on lot can occur if Council asks for a resolution with
public hearing, and Council has already committed itself to making
improvements so lot doesn't become parking lot.
...Eder - letter is saying that if current plan is changed, then they
would have to go through process. It could say "for the future
improvement and development."
...Novak - questioned wordage in Paragraph 3, "this restriction does
not limit in any way the development or use of Lot 1."
Consensus of Councillors was that City Administrator be instructed to
respond to letter, acknowledging clarification of Paragraphs 2 and 3.
12. COUNCIL REPORTS - none.
13. ADMINISTRATOR'S REPORT
A. Update Plat Map - Price of $680.00 received to update plat map
and provide reduced copy - hasn't been done in 3 years.
...Eder - would be useful to Planning and Parks Commissions and Council.
M/S/P Eder/Morgan to get plat map updated. (5 ayes)
B. Frozen Service Connectors, Water System - Bid received to
repair 3 faulty systems encountered this winter is $600.00 each;
can come out of water department reserve. (Bid includes digging it up,
insulating and changing the "Y'.,'; does not include repairing the pavement.)
M/S/P Morgan/Mottaz to go ahead with repairs to service connectors.
(5 ayes)
C. Cable Policy
(REF: Memo dated 2/18/82 from William S. Joynes, Suburban Cable
Commission, to Commission Members; and Memo dated 3/12/82 from William S.
Joynes to Cable Commission Members, City Administrators & City Council
Members.)
M/S/P Fraser/Eder to adopt the modified date on the cable
commission contact policy. (5 ayes)
D. Refinishing Chairs - Two bids received -for 10 chairs:
Robert Lifton - $1,060.00 and Woodgrain Restoration of St. Paul -
$600.00.
Mottaz moved to accept the $600 bid for refinishing chairs; Morgan
seconded. Fraser suggested that Woodgrain's work be looked at before
making decision (she will so do). Morgan withdrew his second.
M/S/P Fraser/Eder that item be tabled until Woodgrain's work can be
viewed. (3 ayes; Morgan and Novak nay) .
LAKE ELMO CITY COUNCIL MTG.
3/16/82 - page seven
i
E. Bid for Aerial Photo
M/S/P Mottaz/Morgan
facing, aerial photo City now
- Estimate from Mark Hurd was $925.00.
to get cost for framing, with glass
has. (5 ayes)
...Novak - Zoning map would also be useful to have up in City Hall.
...Morgan - this should be framed also.
F. City Hall Keys - Consensus of Councillors was that the fewer
Amended 4/6/82 keys out, the better. If anyone wants to get in for emergency
purposes, they can contact the Mayor. Eder would like key*-fo-r-4A�that
included the office area.
G. Street Sweeping - Whittaker received bids for $45.00/hour (last
year $43.50/hour), budgeted for $1,600.00.
M/S/P Mottaz/Morgan to authorize City Administrator to set up street
sweeping. (5 ayes)
H. Metro Council Hearing on Landfill Sites - to be held April 6
at 7:00 p.m. at Mahtomedi Middle School. Council had received
notices.
...Mottaz - feels Lake Elmo should be represented at meeting. (Larry
Bohrer will attend, plus notice will be put in newsletter for
attendance by any interested citizens.)
...Fraser - Two or four people in addition to L. Bohrer would be nice.
...Whittaker - County Board meeting, March 30 at 1:30 p.m., will
address this issue; it would be good place to make statement.
Eder will get together with Larry Bohrer before March 30 to draft a
statement for release.
ADJOURNMENT - M/S/P Morgan/Mottaz
Submitted by:
Ilene Johnson, Acting Secretary
to adjourn meeting at 9:50 p.m.
RESOLUTIONS: R-82-12 Thanking Tom Monette-for his service on
the Parks Commission.
R-82-13 Transfering net proceeds from building fund
interest, and rent from old office, into
building fund.
R-82-14 Paying balance of Reid Park planning costs
($1,137.00 in 1982) out of general fund
{' reserve for park development and put into
general fund.