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HomeMy WebLinkAbout01-03-84 CCM—e R-84_ 20 RESOLUTON-° CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION ACCEPTING THE GRANT OFFER FROM THE SPATE OF MINNESOTA FOR STEPS 2 & 3 OF THE 201 FACILITIES PLAN. WHEREAS, the City of Lake Elmo is eligible for certain grant monies from the State of Minnesota for Steps 2 & 3 of the 201 Facilities Plan; and, WHEREAS, the State of Minnesota has accepted the City of Lake Elmo's request for grant monies for Steps 2 & 3; and, Whereas, the State of Minnesota has made a grant offer to the City of Lake Elmo for Steps 2 & 3 in the amount of $48,429.00. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lake Elmo, that: The City Council of the City of Lake Elmo hereby accepts the grant offer from the State of Minnesota in the amount of $48,429.00 for: Step 2 - the design and preparation of plans and specifications for a wastewater treatment facility; and, Step 3 - the construction of a wastewater treatment facility. AND, that the City of Lake Elmo authorizes the City Administrator, the designated representative, to sign all documents necessary to the acceptance of this grant offer. ADOPTED, 1984, by the City Council ofti the City ofLaketElmo,, Washington of �County, Minnesota. Signed:�s2.� Mayna d L. Eder, Mayor Attest:_������y--. Patrick D. Klaers City Administrator R- 84 • 18 RESOLUTION CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA A RESOLUTION OFFERING APPRECIATION AND THANKS TO WILLIAM PETERSON FOR HIS CONTRIBUTION TO THE LAKE ELMO PLANNING COMMISSION FROM MARCH 8, 1982 UNTIL DECEMBER 31, 1983. WHEREAS, the Planning Commission appreciates the time and effort William Peterson has given to the City as a member of the Planning Commission the past eighteen months; and, WHEREAS, the City Council has had the pleasure of working with William Peterson during his service on the Planning Commission; and, WHEREAS, the City Council and Planning Commission has greatly appreciated the time and assitance William Peterson has contributed in helping the City meet the needs and goals of the community. NOW, THEREFORE, BE IT RESOVLED, by the City Council of the City of Lake Elmo, Washington County Minnesota, that: The City Council and each and every member, past and present who had the opportunity to work with William Peterson hereby offer their sincere appreciation and thanks to William Peterson who served on the Lake Elmo Planning Commission from March 8, 1982 until December 31, 1983, ADOPTED, this the 17th day of January, 1984, by the City Council of the City of Lake Elmo, Washington County, Minnesota. SIGNED: aynar L. E erd , Mayor ATTEST: c U Patrick D. Z aers City Administrator R 84 1/ RESOLUTION CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA A RESOLUTION OFFERING APPRECIATION AND THANKS TO ED NIELSEN FOR HIS CONTRIBUTION TO THE PARK ADVISORY COMMISSION FROM JUNE 21, 1972 TO DECEMBER 31, 1983, WHEREAS, the Park Advisory Commission appreciates the service that Ed Nielsen has give to the City as a Park Commissioner the past eleven years, and; WHEREAS, the City Council has had the pleasure of working with Ed Nielsen during his service on the Park Commission, and; WHEREAS, the City Council and Park Advisory Commission has greatly appreciated his understanding of community needs and goals and his assistance throughout the process of planning and developing the City park system; and especially, his advice and effort in designing and implementing improvements to our City parks. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lake Elmo, that: The City Council and each and every member, past and present who have had the opportunity to work with Ed Nielsen hereby offer their sincere appreciation and thanks to Ed Nielsen who served on the Park Advisory Commission from June 21, 1972 until December 31, 1983. ADOPTED, this 17th day of January, 1984, by the City Council of the City of Lake Elmo, Washington County, Minnesota. SIGNED: f aynaro L. Eder, Mayor ATTEST: er at �c D. aers���'' City Administrator R-84-16 RESOLUTION CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA A RESOLUTION OFFERING APPRECIATION AND THANKS TO DAVID A, MORGAN FOR HIS CONTRIBUTION AND DEDICATION TO THE LAKE ELMO PARK ADVISORY COMMITTEE FROM MAY 24, 1972 to DECEMBER 31, 1983. WHEREAS, the Park Commission appreciates the service that David A, Morgan has given to the City as Park Commission Chairman and Commissioner for the past eleven years, and; WHEREAS, the City Council has had the pleasure of working with David A, Morgan during his service on the Park Commission, and; WHEREAS, the City Council. and Park Commission has greatly appreciated his understanding of community needs and goals and his assistance throughout the process of planning and developing the City parks system; and especially, his advice and effort in designing, initiating and implementing improvements to City parks, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lake Elmo, that: The City Council and each and every member, past and present who have had the opportunity to work with David A. Morgan hereby offer their sincere appreciation and thanks to David A, Morgan who served on the Park Advisory Commission from May 24, 1972 until December 31, 1983 and as Park Advisory Chairman from May 24, 1972 until March 15, 1982. ADOPTED, this the 17th day of January, 1984, by the City Council of the City of Lake Elmo, Washington County, Minnesota. Signed:' - s- Maynar- L, Eder, Mayor ATTEST: Patric D. K aers City Administrator LAKE ELMO CITY COUNCIL MEETING January 3, 1984 1. Executive Session: An Executive Session of the City Council was called to order by Mayor Eder at 6:30 in the Council Chambers. Present were: Eder, Dunn, Fraser, Mazzara, Morgan, City Attorney, Ray Marshall; and City Administrator, Pat Klaers. This Executive Session was in regards to pending litigation in the City of Lake Elmo vs Hutchinson, et al. case. The regular session of the City Council was called to order by Mayor Eder at 7:00 p.m. 2. Agenda M/S/P Fraser/Morgan - To approve the agenda as .presented. (Motion carried 5-0) 3. Minutes: M/S/P Morgan/Fraser - To approve the Minutes of the December 6, 1983 City Council meeting, as amended. Paragraph 2 under "Hammes ( Mining Permit" change the word "concurrance" to "accordance". (Motion carried 5-0) Lt. Claims List: M/S/P Morgan/Dunn - To approve Claims 84403 thru 84464. (Motion carried 5-0) 5. Liquor License Transfer from Twin Point Tavern to Terry Pratt M/S/P Morgan/Dunn -'To approve the liquor license transfer from Twin Point Tavern to Terry T. Pratt and John L. Cain. (Motion carried 5-0) 6. Public Inquiries A. Tony Maistrovich request to have the City plow Jane Road North this winter season. Consensus of the Council is that this request be denied. The road has not been improved to standards, and the liability for equipment, legal/insurance, and other unforseen problems would be too great. The concern that a precedent would be set for the maintenance of other unimproved streets in the City was also a reason for this denial. Dunn stated he was not totally opposed to the request, but the City should be familiar with the condition of the street (potholes, dropoffs, etc.) before entering into any agreement to maintain it. Lake Elmo City Council Meeting 1-3-84 Page 2 B. Milt Klohn: Discussion on existing ordinance regulating horses in Lake Elmo. Mr. Klohn reiterated his intentions to establish an Arabian brood -mare farm, as outlined in his letter to the City Council. He stated that he was looking for an expression of agreement from the City Council before putting together his plan for the Planning Commission and future City Council action. Mr. Klohn further stated that he is now looking at a farm of 30 acres, and would keep 25 to 40 horses on the farm. Morgan stated he thought it was a good concept for the City of Lake Elmo, and his only concern would be the location as to not interfere with existing zoning. Fraser stated that she found the concept very appealing. Dunn and Mazzara stated they had no problem with this concept. Klohn stated that with the Council acceptance of this concept, he will now follow the normal procedures for obtaining the necessary variances, etc. C. Other Carol Kuettner suggested the formation of a committee to look at the possibility of finding a new location for City Hall, before l the lease at the present location expires. Dunn stated there was three years left on the present lease, plus an election next year. There could be new Council members involved in this process, and a different point of view from a different Council. The subject will be brought back to the Council after the election next year. 7. Annual Organizational Meeting: A. Appointment of Acting Mayor M/S/P Dunn/Mazzara - To appoint David Morgan as Acting Mayor based on selecting the senior member of the City Council. (Carried 5-0) B. Appointment of Financial Institutions M/S/P Morgan/Fraser - To appoint The State Bank of Lake Elmo, Washington Federal in Oak Park Heights, Midwest Federal in Eastern Heights, and American National in St. Paul as Lake Elmo's Official Depositories. (Carried 24-0-1) (Mazzara abstained) C. Designation of Legal Newspaper M/S/P Fraser/Morgan - To designate The Washington County Review as Lake Elmo's official newspaper. (Carried 5-0) 11 Lake Elmo City Council Meeting 1-•3-84 Page 3 D. Appointment of City Consultants M/S/P Morgan/Dunn - To appoint Larry Bohrer, of TKDA, as Lake Elmo's City Engineer. (Carried 5-0) M/S/P Mazzara/Fraser - To appoint Ray Marshall, of Lawson, Raleigh & Marshall, as Lake Elmo's City Attorney. (Carried 3-2) Morgan and Dunn voted no. Dunn stated he felt Mr. Marshall has not given the City the best representation, and would like the City to do some shopping around for a City Attorney. Morgan stated his nay vote was for the same reasons as he has stated in the past. M/S/P Fraser/Morgan - To appoint Rob Chelseth as Lake Elmo's City Planner. (Carried 5-0) E. Appointment of Council Committees M/S/P Fraser/Mazzara - To appoint Mayor Eder, Councillors Dunn and Morgan to the Capital Improvement Committee. (Carried 5-0) Mazzara stated he felt there was more knowledgeable people available as far as expertise in heavy equipment, etc. that might serve on this committee. M/S/P Fraser/Morgan - To appoint all of the members of the Council to serve as a committee for budget concerns. (Carried 5- 0) M/S/P Eder/Fraser - To appoint Councillors Dunn, Fraser, and Mazzara to the Personnel Committee. (Carried 5-0) F. Appointment of City Representatives to Community Education Advisory Boards M/S/P Fraser/Mazzara - To appoint Kristine Moe as Citizen Representative to District 8311 Community Education Advisory Board. (Carried 5-0) M/S/P Fraser/Mazzara - To appoint Geri Swenson as Citizen Representative to District 622 Community Education Advisory Board. (Carried 5-0) Mazzara requested that these two appointees appear before the Council and give the Council an update on what they are doing. G. Appointment to City Commissions M/S/P Eder/Fraser - To appoint Nancy Prince and Don Moe to the Planning Commission. (Carried 5-0) M/S/P Morgan/Fraser - To appoint Sue Dunn to the Park Commission and accept the resignation of Dave Morgan and Ed Nielson from the Park Commission. (Carried 5-0) Lake Elmo City Council Meeting 1-•3-84 Page 4 M/S/P Eder/Fraser - To prepare Resolutions of appreciation to the resigning members of the Planning Commission (Bill Peterson) 1 and Park Commission (Dave Morgan and Ed Nielson). (Carried 4-0- 1) Morgan abstained. Consensus of the Council was to have the City Staff and City Newsletter Editor do some advertising for applicants to fill the vacancies on the Park and Planning Commissions. 8. Conditional Use Permits for 1984: M/S/P Morgan/Fraser - To accept the Building Officials recommendations and adopt Resolutions 84-1 thru 84-15 approving Conditional Use Permits for: Goods Inc.; Pennell Kennel; Fisher Kennel; Breheim Shetland Sheepdogs; Animal Inn; Vali-Hi Drive - In Theatre; Oakdale Gun Club; Cimarron Golf Course; Richard Bergmann Greenhouse; Salus Mobile Home; John Dill Mobile Home; Lauseng Stone; Hanson Horse Trailers; Green Acres; Oakwood Animal Hospital. (Carried 5-0) 9. Council Reports: Mayor Eder suggested a joint meeting between the City Council and the Planning Commission to discuss the 509 Report from the VBWD. Klaers to inform the Planning Commission of this joint meeting to be held on Monday, January 9th from 7:00 to 8:00 p.m. Mazzara asked if there have been problems with the water at the fireball. Klaers responded that there were some problems, during the extremely cold spell that we had, but they have now been corrected. 10. Administrator's Report: A. Oakdale Resolution Eder stated he felt the Oakdale Resolution should be ignored at this time as they have included something that was irrelevant to the main theme of the resolution (the roadway). B. Office Equipment Quotes M/S/P Fraser/Mazzara - To accept the quote from S&T Office Products in the amount of $535.00 for one four -drawer, legal, lateral file (for general office). (Carried 5-0) M/S/P Eder/Fraser - To reject the quote from AEI.Inc., for a microphone system for Council Chambers at this time; and to declare the Council Chambers as a non-smoking area to eliminate the need for the ceiling fan to be on. And, on a trial basis, plan for two "breaks" during the Council meeting. (Carried 5-0) C. Building Official's Contract M/S/P Mazzara/Fraser - To accept the revision of the Building Official's Contract for 1984, (paying him twenty-eight cents per mile for car allowance rather than subsidizing a vehicle that was to be provided by the City of Mahtomedi). (Carried 5-0) ',Lake Elmo City Council Meeting 1-3-84 Page 5 D. Musa Line Klaers gave a brief description of the changes that were recommended by the Planning Commission. Fraser asked why we were concerned with avoiding the "90 Day Review Process" by the Met Council. Klaers stated that after 90 days the Met Council could find our plan unacceptable, but sees no great problem in going thru a 90 day review process. Fraser stated she would like to know the implications of a 90 day review process. And to also review the rational of the original goals that the City set versus making any changes. E. Request for additional Park Shelter Workers M/S/P Dunn/Morgan - To approve the hiring of Al Delander as Park Shelter Worker at the pay rate of $3.35 per hour. (Carried 4-0-1) Eder abstained. Fraser stated that she was concerned with the procedure followed in hiring this person. In the future, she would prefer to have the City Administrator's judgement on an employee. Also, we should follow a more structured process in looking for employees. We must have a policy that would stand up under public scrutiny or challenge. F. Maintenance Department Requests 1. Quotes for new furnace in old City office. M/S/P Morgan/Dunn - To authorize the Maintenance Foreman to solicit quotes for a new furnace for the old City Office. (Carried 5-0) Dunn stated that he thought we should look at the cost comparison between a standard gas furnance and a energy efficient furnace. 2. Christ Lutheran Church Klaers stated that the problem at the church started in the early afternoon, and the Maintenance Foreman was not called until 8:30 p.m. on Christmas Eve. The problem was not with the water, but with the septic system. Consensus of the Council was to get more information from Dave Wisdorf as to what actually happened at the church that necessitated him being called out. The meeting was adjourned at 8:30 P.M. Resolutions 84-1 thru 84-I5' (See #8 - 1984 CUP'S) CLAIMS TO BE APPROVED AT JANUARY 3, 1984 LAKE ELMO COUNCIL .MEETING 84403 State of Minnesota - Notary application fees $ 30.00 84404 Marcy Eischen - Meter Reader 129.25 84405 Lake Elmo Firemen's Relief Assn. - State aid check 8,738.00 8440E MN Pollution Control - Dave Wisdorf - school, Water Dept. 45.00 84407 U of M - James McNamara - Bldg. officials school 80.00 84408 thru 84419 - December 22, 1983 payroll 5,677.34 84420 David Eder - Cleaning 58.63 84421 Michael Eder - Cleaning 15.08 84422 State Bank of Lake Elmo - December federal wh. 1,937.10 84423 State Treas. - Soc. Secs. Contr. for December 2,025.82 84424 Commissioner of Revenue - December State wh. 1,141.00 84425 Postmaster - postagemeter 200.00 84426 Patrick Klaers - January expense 100.00 84427 L.M.C.I.T. - January hospitalization 1,137.90 84428 Minn. Benefit Assn. 52.00 84429 Allied Group Insurance Trust 90.82 84430 Lake Elmo Associates Ltd. - January rest 1,689,00 84431 Mary Meyer - 12/1.3/83 newsletter (.2 additions) 400.00 84432 Junker Sanitation 42.00 84433 Oakwood Animal Hospital December impounding 143.00 84434 City of North St. Paul - Animal vehicle usage 125.00 84435 Gerald Dahlberg - Animal Control. officer 250.00 84436 Croixside Press - Building Permit forms 89.63 84437 James McNamara - Decett,IS(jr mileage 223.72 84438 MN Pollution Control Agency - Sewage Treatment Workshop 50.00 84439 Givens,. Inc. - Public Room keys 4.29 84440 Oakland Services - Old office furnace repair 41.50 84441 Washington Cty. P1an.ring Dept. - copy of zoning ord, 6.00 '84442 American Typewriter , office supplies 57.87 84443 Pitney Bowes - postage meter rental 51.00 84444 Four Seasons Services - coffee, cups & supplies 19.35 84445 Laurie Waterman - newspaper 5.20 84446 Metro Area Management Assn -- Dues 5.00 84447 League of MN Cities - Workers Comp for 1984 7,144.00 84448 TKDA General Engineering $ 354.04 - Jamaca Court 844.82 Reid Park 623.95 Pass Thru 507.69 201 Sewdr - Phase II 29,722.23 32,052.73 84449 Northwestern Bell 359.40 84450 Northern States Power 1,204.23 84451 Brockman .Motor Sales - Fire Dept. truck repair 229.38 84452 916 Vo Tech - Fire Dept. books 47.35 84453 Oxygen Service Co. - Fire Dept. supplies 65.26 84454 Mid -Central Fire, Inc. - Fire Dept. supplies 359.00 84455 Kunz Oil Co. - Fire Dept. gas 27.70 84456 Lake Elmo Oil - Fire Dept. Gas $ 27.66 Maint. Dept. 11.60 39.26 84457 Meyer Hardware - Fire Dept. Supplies $ 6.09 Maint. Dept. 87.12 93.21 84458 Yocum Oil Co. - Maint Dept. - oil 139.50 84459 North St. Paul Plg. & Htg. - Maint. dept. furnace repair 47.75 84460 International Hough - Maint. Dept. truck repair 2.72 84461 Boyer Ford Trucks - Maint. Dept. truck repair 7.73 84462 Carlson Tractor & Equip. - Maint. backhoe repairs 72.60 84463 Dan Olinger - Nov. 23,24,28, & 29 snowplowing 1,879.00 84464 Robert Wier - BobCat loader rental for ice rink 125.00 Lcontinued - over) JANUARY 3, 1984 CLAIMS CONTINUED 84465 Mn. Department of Health - Water Dept. $ 105.83 94466 Metro Waste Control Commission - Sewer Service Chg. 96.39 84467 thru 84478 January 6, 1984 payroll 5,200.00 $ 73,958.54 Since we do not have time to discuss every point presented, it may seem that decisions are preconceived. However, background information is provided for the City Council on each agenda item in advance from City Staff and appointed Commissions; and decisions are based on this information and past experiences. In addition, some items may also have been discussed at previous Council meetings. If you are aware of information that hasn't been discussed, please fill out a "Request to Appear Before the City Council" slip; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items requiring excessive time may be continued to another meeting. AGENDA LAKE ELMO CITY COUNCIL January 3, 1984 6:30 p.m. Meeting Convenes 1. Executive Session regarding pending litigation in the City of Lake Elmo vs Hutchinson, et al. case. 7:00 p.m. 2. Agenda 3. Minutes: December 6, 1983 4. Claims List 5. Licenses: Request for a liquor license transfer for the Twin Point Tavern to Terry Pratt. 6. Public Inquiries: A. Tony Maistrovich request to have the City plow Jane Road North this winter season. B. Milt Kohn: Discussion on existing ordinance regulating horses in Lake Elmo. C. Other 7:45 p•m. 7. Annual Organizational Meeting A. Appointment of Acting Mayor B. Appointment of financial institutions as the City's official depositories: (1) State Bank of Lake Elmo (2) Washington Federal in Oak Park Heights (3) Midwest Federal in Eastern Heights ( (4) American National in St. Paul City Council Agenda January 3, 1984 Page 2 C. Designation of Legal Newspaper D. Appointment of City Consultants: (1) City Engineer (2) City Attorney (3) City Planner E. Appointment of Council Committees: (1) Capital Improvement Committee (2) Other? F. Appointment of City Representatives to Community Education Advisory Boards: (1) District 834 (2) District 622 G. Appointment to City Commissions: (1) Planning (also accept Bill Peterson's resignation) (2) Parks 8:30 P.M. 8. Conditional Use Permits (CUP) for 1984 9:00 p.m. --------------------Break------------------------------ 9. Council Reports 9:15 p.m. 10. Administrator's Report A. Oakdale Resolution B. Office Equipment Quotes (1) Four -drawer legal file (2) Microphones for the Council Chambers C. Building Official's Contract D. MUSA Line Change E. Request for additional Park Shelter Worker F. Maintenance Department Requests: (1) To obtain quotes for a new furnace in the old City Hall. (2) To bill Christ Lutheran Church $50.00 for unnecessary call -out of Maintenance Foreman. xxx 4t. H. /F9� IbCQI-ioxry ©"'1' -vile, q-a ��dtU��1q !�i'8�l- ��C+unee� mcJ'e.naYo„ M.S Gir-e' inalieaie; be.iow o !.•�5:� A., B� yD A/sa nota --Act il-ems 9E-0 qF/ tiv,ri R r.2 rare, in f), +ore vi //age cNre� a /t✓orYh o-(' l/i 6- aind -a>/ o"-P )(de �/bno %ve, urt '/91 enn $ Y y a. I CITY of LAKE ELMO City of Lake Elmo 777-5510 - 3880 Laverne Avenue North / Lake Elmo, Minnesota 55042 TO: MAYOR AND CITY COUNCIL MEMBERS FROM: PAT KLAERS, CITY ADMINISTRATOR DATE: DECEMBER 29, 1983 RE: AGENDA MEMO FOR 1-3-84 CITY COUNCIL MEETING Item 1. EXECUTIVE NG LITIGATION IN THE HUTUHINSUN OA6Z: Un IlTiday, December lb, 1903, I distr bute material which the City Attorney received regardirij'a request to consider a new zoning district within the City, and specifically for the area of land in question. Please bring this material to this meeting. A brief report is attached from the City Planner, Rob Chelseth, regarding this proposed zoning district. Also, some feedback from the neighbors attorney, Mr. Moosbrugger, is expected and the City Attorney, Ray Marshall, will report on this aspect if any information is received. The City Attorney received this request and he needs direction from the City Council in order to respond to the request. This is the purpose of the executive session...to provide the City Attorney with direction as to how the City Council feels toward this request for a new zoning district. Item 5. L FOR A LI TRANSFER FOR THE r VIN"I" TRVr1n14 'lU TLAA1 rnATT: Tne- idly nas received an application for a liquor license transfer for the Twin Point Tavern to Terry Pratt. The Deputy Clerk indicates that all the required material has been submitted with the exception of the bonds. The Deputy Clerk, Kathy Crombie, has talked with the insurance agent, Jim Malone, who indicated that all the necessary bonding material will be delivered to the City Office by Friday. With this assurance, the staff has no problems with this application and recommends approval. The Washington County Sheriff's Department also has no problem with this application. The application forms submitted to the City and a brief report from the Sheriff's Office is attached. If the Council approves this tranfer; the transfer is still contingent upon approval by the State Liquor Commission. The applicant is expected to attend the Council meeting. Item 6A. PUBLIC INQUIRY: TONY MAISTROVICH REQUEST TO HAVE CITY PLOW J NE ROADNORTH THIS WINTER: Attached is a letter. the City received from Tony Maistrovich regarding his concerns for accessibility of emergency vehicles to residents along Jane Road N. He is requesting that the City crew plow this road this winter season. The letter indicates that the only precedent that would be set by this snow removal operation is that the City would be maintaining an unimproved road that is scheduled for improvement; (if the project is ordered). I understand the need for emergency vehicle access and sympathize with the residents in the area. However, Maintenance Foreman, Dave Wisdorf, has some concerns with this request. These concerns include deviating from existing City policy, and logal./insurance problems relating to possible equipment or property damage. Item 6B. PUBLIC INQUIRY: MILT KLOHN REQUEST TO DISCUSS THE CITY ORDINANCE LAT NG TO HORSES WITHIN THE CITY: Mr. Klohn has talked to me (and I understand some Council. members) about the City Ordinance which regulates horses within the City. The two,;:s:ecti.ons of the City Ordinance that deal with horses are attached. I understand that the intent of the ordinance was to prevent the keeping of livestock from becoming a nuisance to neighbors. Mr. Klohn has a concept plan for some type of horse foaling farm that he would also like to discuss with the Council.. I informed Mr. Klohn that he should discuss any proposed variances or code changes with the Council before he invested a great deal of money into a plan that may not receive Council approval. The "Concept Plan" from Mr. Klohn is attached. Item 7. ANNUAL ORGANIZATIONAL MEETING: Please note that all items cons ere on this agen a item only need to be approved by simple motions. No resolutions are required for the following appointments: A. Apointment of Acting Mayor Councillor Morgan is currently the Acting Mayor when Mayor Eder cannot attend a meeting. I understand that last year there was some discussion on rotating the appointment of Acting Mayor to different Council members each year instead of always appointing the senior Council member. This is strictly a Council decision and a recommendation from the staff would be inappropriate. B. Appointment of the City's Official Depositories: The Finance Director, Marilyn Banister, has not experienced any problems with our existing depositories and recommends approval of the same four depositories as in 1983. The agenda provides the names of these four depositories. Agenda Memo for 1-3-8t1 City Council. Meeting; page, 3 C. Designation of Legal Newspaper: Our existing City ewsplF� apex is t e Washington.County Review. We have also received requests from the Washington County Bulletin and the St. Croix Valley Press to be considered as our official legal newspaper. In review of the minutes from last year, this item also received discussion and was tabled to a later meeting. The end result was that the Washington County Review was again designated as our legal paper, and the staff recommends designation of the Washington County Review as our legal newspaper for 1984. This paper seems to give us the best news coverage of any in the area and we have not experienced any problems with publications of legal notices. D. Appointment of Consultants: The City staff has been pleased wit the per ormances of our current City Consu- ltants, City Engineer, Larry Bohrer; City Attorney, Ray Marshall; and City Planner, Rob Chelseth, and recommends reappointment for 1984. Thee;*''r«"individuals provide the staff with valuable information and have insite as to how the community has operated in the past. With the large turnover in the City staff in 1983, this continued continuity is important to me. It is very helpful to me to be able to obtain some historical background on items and proposals from these consultants and they all possess a very unique knowledge of our community. E. Appointment of Council Committees The only committee I am aware o s appoint that nee ments is the Capital Improvement Committee which should consist of three Council members, and Dave Wisdorf and myself as non- voting members. This will be a very important committee in 1984 and should start meeting in late January to begin the important process of determining our Capital Improvement needs for 1984. If any other Council Committees need to be appointed, this should be done at this time. F. Appointment of Citizen Representatives to Community Education Advisory -Bard of our current citizen representatives have expressed their desire to be reappointed to their respective districts. The staff recommends reappointment of these individuals as follows: District 834 - Kristine Moe; District 622 - Ceri Swenson. Q. Appointment of City Commissioners: In review of the minutes from last year, it became apparent that this item received a great deal. of discussion. Following is Agenda Memo for 1-,"i-tl�l G1ty Counall Mooting plign 11 some background for the Council to review before making these appointments to City Commissions. The intent of Council Commissions is to provide advice to the City Council on how the citizens of our community would feel about proposals, and to make recommendations to the City Council on these proposals. Therefore, it is very important to have a cross section of citizens on each commission to obtain a more valid sense as to how the community perceives proposals. It is clearly not the place of the City staff or the Commissions to be making recommendations to the City Council as to who should be appointed to advisory commissions. The only exception to this statement is when problems have been experienced with specific commission members. The appointment to Council Commissions is strictly a City Council decision on who the Council desires to be on commissions that in turn, will be making recommendations to the Council.. There are two sections of the City Code that are important in making appointments or reappointments to Couri'el"Commissions. The first aspect of the Code that is important is that "no member may serve more than two consecutive three year terms unless the average years of service for all commission members is less than four years". Regarding this aspect of the Code, all Planning and Park Commission members that desire reappointment could be reappointed as the average years of service of all commission members is .less than four years. The second section of the Code that is relative to appointment or reappointment states that "any member of a commission can be removed for cause which includes having more than three consecutive, unexcused absences; or by being absent from more than one-third of the meetings in any one calendar ,year". Attached are the attendance records for the Planning Commission and Park Commission for 1983• Planning Commission: Nancy Prince (Chairperson) is up for reappointment and Has expressed her desire for reappointment. Don Moe is up for reappointment and also has expressed his desire for reappointment. Bill Peterson's term is up and he does not want to be reappointed. A motion would be in order to accept his resignation. I _ .. .M -r •. .i am Hey aca cal n7TT l'I"r f'1.T 7T Pj pligf, y Item 8. Alternate:.... Paul Ryberg has been dismissed omm ss on as he has moved out of town, Park Commission: from the Sue Dunn (Chairperson) is up for reappointmenthas expressed her disire to again serve othCommiand ssiion. Ed Nielson Ed NV sewn is up for reappointment and also his desire to again serve on the Commissionhas Dave Vor notsr(CoincilanMember) term has also expired and intentions are for continuing o what Das Commission. g to serve on tthihis Alternates ... A vacancy exists as an alternate appo' inted`to Chuck Ciao term when he resigned this Past year, was Applications: We have two individuals that are interested in serving on City Commissions. More are expected in future.d,,;;;Both of the applicants listed have applied' for a the obtained from to to Commissions. Their namesPrevio were application. The applications files and they both resubmitted their pplications are attached for: Barb Holm... appointment to the Parks Commission. Lou Anne Mehsikomer...Desires apointment to the Planning Commission, but also indicated Commission if needed. she would serve on the Park applications — 3 —11A ivicivamara, al Jim's for 1984 CUP'S Is att memo and his recommendation fo An individual resolution is required approved. Item 9. ADMINISTRATOR'S REPORT: A ong with ached. r renewal for each memo from the a list of the Please review (except one), CUP that is A. OAKDALE RESOLUTION: adopted y Oakdale and the resolched is ution adoptedrebolutie Elmo. Oakdale has requested that Lake Emo the resolution its CityCouncil y Lake Passed. also adopt The Planning Commission reviewed the resolution but did express c not make any recommend ons to the Council. They did oncern over the last "Whereas" o page of the Oakdale Resolution. n the first Agonda Mama for 1-3-811 City Council Moet,intr Page 6 I also expressed concern over this last "Whereas" to Oakdale before they adopted the resolution (I had a draft copy) but no changes were made. It was my understanding that all of Oakdale's concerns were included in our resolution, but this did not turn out to be the case. The County has recently passed its 5 Year Street CIP, but we have not received this plan at this point. This plan could help us determine if "Lake Elmo is willing to relinquish designated CSAH funds". I have scheduled a Tuesday meeting with Washington County Engineer, Chuck Swanson, to discuss this 5 year plan and CSAH designated streets. This should help me understand the "mechanics" of CSAH improvements and what is possible as to "relinquishing funds". : The many reasons "for" and "against" passing this exact resolution are difficult to put on paper. I will be prepared to address this issue in as much detail as required at the Council table. B. OFFr,CE`'EQUIPMENT QUOTES: 1. FILE: At the last Council meeting, the Council approved ordering a fire -proof file. We somehow overlooked the second recommendation from Larry Whittaker accepting the quote for a legal file. I also recommend accepting this quote and ordering this much needed file: One (1) four. -drawer, legal., lateral. file (for general office) from S & T Office Products at $535.00. 2. • MICROPHONES: At the last Council meeting, the Council had a presentation for a microphone system. The staff subsequently had another system demonstrated the following week. I was very impressed with this second demonstration from AEI, Inc., and feel this system will greatly improve the sound in the Council Chamber. The quote from AEI of $2751.00 is attached. If the Council desires a sound system, I recommend accepting this quote from AEI. C. BUILDING INSPECTOR'S CONTRACT: At the request of the City of Mahtomedi, Lake Elmo approved the Building Official's contract which was identical to the previous contract with the exception of the vehicle clause. Subsequently, Mahtomedi decided to go back to the old method of vehicle reimbursement of twenty-eight cents per mile. The Administrator cannot always predict the decision of his or her City Council, and this was the case in Mahtomedi. Please see the attached letter. I expect a signed copy of the Mahtomedi adopted contract Agerldd Me1110 POP 1-3-811 City U0UY1011 Inn111 1111', TILT will be handed out at tho Courlcll. 1,111)10. '1'h111 w111 h( identical to Jim's previous contract and the staff will be recommending approval. D. MUSA LINE: The Metropolitan Council has advised us that I unless we change the MUSA Line that we have recently changed in our Comp. Plan ammendments, they will consider this MUSA Line as Metropolitan significant. Therefore, the Comp. Plan would go thru a ninety -day review process. Please see the attached memo from Larry Whittaker to the Planning Commission dated November 22nd, explaining this MUSA Line situation. There is also a map attached. The situation is much easier to explain at a meeting and I will be prepared to do so, but the following is an attempt to exlain the attached map. Originally, our MUSA Line was the line that is labeled "A" on the map. I believe this line ran directly north and south on the section line between Section 32 and 33. In revising our Comp. Plan, the City altered its MUSA Line to the line labeled "B" on the map. This "B" line is one -quarter mile east of the original MUSA Line and was extended further east along Fourth Street to include Highway Business uses. Line "C" on the attached map, in heavy outline, is the suggested MUSA Line by the Metropolitan Council. All of this was presented to the Planning Commission at its December 12th meeting. The Planning Commission then came up with a new compromise for the MUSA Line. They are recommending to the City Council that we change our present MUSA Line ("B") to a north/south line running between Section 32 and 33, where the original MUSA Line was, south to Fourth Street and then have the MUSA Line run east and south following the heavy dark line (last part of "C"). The reasoning of the Planning Commission for the compromise is that everyone in Section 32 has been assessed for sewer, and that these people should not be excluded from the MUSA Line. Again, if this appears confusing, it's because it is. I will be prepared to explain this with a map at the Council table. E. Additioal Park Worker Dave Eder, Park Shelter Supervisor, has in ormed me he needs one additional worker this winter season. Last year the City had four workers and this year we have authorized only three. Dave has indicated to me that Al Delander will be willing to work approximately ten hours a week to fill out the schedule. Al's application is expected in the office any day, and this I1g will be presented to you at the Council table. We have a great deal of faith in Dave's judgement and will be recommending hiring Al as a Shelter Worker at the rate of $3.35 per hour. The total hours that the Park Shelter will be open will remain the same as in previous ,years. This additional worker simply gives Dave some flexibility. Attached is a Park Shelter schedule with A1's ten hours per week included. F. Maintenance Department Requests: 1. Dave Wisdorf informs me that our existing furnace in the old City Hall is quickly deteriorating. We had a repairman in there last week and he indicated the heat exchanger is burning up and.this very expensive item may or may not last this winter season. To repair this old furnace would not be cost efficient, therefore, Dave is requesting authorization to go out and solicit quotes for a new furnace at the old City Hall. Dave estimates a new furnace would cost approximately $1000.00. It would be about the same cost as repairing the.;r;.iexisting furnace. I think it is important to keep this building in tip-top shape and to keep it operating smoothly. Further use of this building from the City's perspective is unknown, but it definitely could be detrimental for us to not have the furnace operating. 2. Dave Wisdorf is requesting that the Council authorize the staff to send Christ Lutheran Church a bill for $50.00 to reimburse us for staff time. Dave indicated he was called out to this church late Christmas Eve to correct a "water break" which turned out to be a sewer backup problem. Dave has given me a few notes on what happened on Christmas Eve, and I can briefly explain this to the City Council at the table Tuesday evening.