HomeMy WebLinkAbout07-03-84 CCMLAKE ELMO CITY COUNCIL MINUTES APPROVED BY CITY COUNC�
JULY 3, 1984 7-17-84
The meeting was called to order by Mayor Eder at 7:00 p.m. in the
Council Chambers. Present: Dunn, Fraser, Mazzara, Morgan,
Administrator Klaers, City Engineer Bohrer.
1. Agenda
M/S/P Morgan/Dunn - To approve the agenda as amended: delete 8A -
Comparable'Worth Proposal; Add 8E - Announcements. (Motion carried
5-0)
2. Minutes - June 19, 1984
M/S/P Morgan/Mazzara - To approve the minutes as amended. (Motion
carried 5-0).
3. Claims Dunn/Morgan - To approve claims 85000 thru 85034. (Motion
carried 5-0).
M/S/P/ Dunn/Morgan - To approve one addition to the claims list. ($15
payable to Mary Meyer for publication of the DNR restriction notice in
the newspaper). (Motion carried 5-0).
4. Licenses: 3.2 beer license at Green Acres Recreation Center
M/S/P Dunn/Morgan - To approve a one day 3.2 beer licenses for Valley
Dental Arts, Inc. on July 14, 1984; Iowa Park Industries on July 21,
1984; Schroeder Milk Company on July 22, 1984. (Motion carried 5-0)
5. Public Inquiries (None)
6. Engineer's Report
A. Simple lot subdivision and variance for Howard Springborn
at lot 9, block 2, Green Acres Addition.
This application was tabled at the June 19, 1984 meeting for an opinion
from the City Engineer on the validity of the 1978 Conepet Plan which
was approved by the City Council. The Attorney stated his opinion is
that the City's approvel in 1978 of the Concept Plan for this
development is binding. The Attorney believes the developer has a
strong argument that they would suffer great economic damage in the
event they had to reapply at this point and be treated as a new
development. Part of the justification and rationale behind concept
approval is that the City is better able to plan for and anticipate
future development before it occurs. The Attorney further stated that
the applicant has the right to rely on the City's prior approval in
1978 and thinks if the matter were litigated, the City would be bound
by the prior approval.
LAKE ELMO CITY COUNCIL MINUTES 7-3-84 PAGE 2
Fraser stated she is reluctant to grant this request because (1) two
non -conforming lots would be created out of one conforming lot; (2)
the expressed objections of the neighbors who bought and built
anticipating one set of circumstances and that this would not change.
M/S/P Mazzara/Morgan - To adopt Resolution 84-41 granting a simple lot
subdivision to Howard and Gaylen Springborn at Lot 9, Block 2,
Springborn's Green Ac,_es with the condition that one lot be eliminated
when Phase 2 is developed. (Motion carried 4-1 <Fraser>).
B. 201 Update
The City Engineer referenced his letter of June 27, 1984 in which he
describes some engineering difficulties experienced regarding the
placement of the proposed systems; and also additional requests from
the PCA regarding backhoe excavation on each joint drainfield site in
addition to the usual borings and pert tests. Bohrer further stated
that he will be meeting with the PCA next week for a mid -course review.
There may be other additional requirements asked of us by the PCA at
that time or during the review process.
For reasons outlined in his letter of June 27, 1984, the Engineer does
not believe it will be possible to complete the plans and
specifications by the previously extended July 7, 1984 completion date.
The PCA has not yet acted on the first time extension; therefore, he
feels the time extension request should be revised two more months to
September 7, 1984. Although the Engineer does not think he will need
the full two months, he feels it is wise to ask for more time than is
actually needed. He has reviewed this proposal with the PCA staff and
they have no problem with it.
M/S/P Dunn/Morgan - To approve the request from the City Engineer to
revise the projects schedule and amendment #2 of the Engineering
Agreement to show the completion of plans and specifications before
September 7, 1984. (Motion. carried 5-0).
Bohrer advised the Council that some individuals have withdrawn from
the program and some have asked to be added to the program. When
individuals have told him they were not interested in the program, he
sent them a form letter and acknowledgement sheet. He did not receive
acknowledgements from seven individuals. Upon contacting them by
telephone, he now finds at least two individuals want back into the
program. This proposes a problem for TKDA as they have released their
soil testing contractor. Any additional soil testing will be a direct
out-of-pocket expense for TKDA. The cost, per lot, for residents
desiring to be included in this program would be approximately $300.
M/S/P Dunn/Fraser - To allow the two or three residents who had a need
for septic system improvements but at first did not want to be in the
201 Program and now desire to be, contingent upon the residents paying
up to $300 for the soil tests; or providing TKDA with soil tests
performed by a certified soil tester. (Motion carried 5-0).
LAKE ELMO CITY COUNCIL MINUTES 7-3-84 PAGE 3
C. Public Hearing: Zoning variances for future simple lot
subdivision application by Kenneth Isaacson at 7851 50th Street N.
Pursuant to published notice, this public hearing was opened at 7:50
p.m. in the Council Chambers.
Mr. Isaacson stated his plans are to build on one lot, and the building
contractors that he has worked with have offered to take the second lot
(if the application if approved) in lieu of a downpayment for Mr.
Isaacson's house.
The Council reviewed the City Engineer's letter of June 7, 1984 in
which he recommends denial of this request as it would take a presently
conforming parcel and would create two non -conforming lots.
The Administrator advised the Council that the Planning Commission held
a public hearing on this application at its May 29, 1984 meeting.
Based on the recommendation from the City Engineer and the information
presented to the Planning Commission, they unanimously recommended
denial of the application.
Fraser stated she concurs with the staff's report and the Planning
Commission's recommendation for denial of this request.
The public hearing was closed at 8:05 p.m.
M/S/P Mazzara/Eder - To deny the request for zoning variances for
future simple lot subdivision application by Kenneth Isaacson at 7851
50th Street North. (Motion carried 5-0)
D. Change Order #1 to 1984 Street Improvement Project for
Jamaca Avenue surfacing.
M/S/P Fraser/Dunn - To adopt Resolution 84-42 authorizing change order
#1 (in the amount of $4603.50) to be added to the 1984 street
improvement project for the surfacing of Jamaca Avenue, north of Jane
Road, for approximately 300 feet. (Motion carried 5-0).
The City Engineer advised the Council that there will be a
pre -construction meeting between TKDA, Forest Lake Contracting and the
utility companies on Thursday, July 5, 1984 at 1:30 p.m. in the City
Council chambers.
E. Department of Health recommendations on the Lake Elmo water
supply system.
The City Engineer advised the Council that the Department of Health, in
their annual report on the City's municipal water supply, made three
recommendations.
(1) The City should consider constructing an additional well to serve
as a standby or emergency water source. (In 1981 the City authorized a
feasibility report on the feasibility of constructing a second well.
At that time the cost with the well, pump, pumphouse, etc., was
estimated to be about $262,000. Trying to project those costs to 1984
LAKE ELMO CITY COUNCIL MINUTES 7-3-84 PAGE 4
figures would put it about $300,000. It was determined in 1981 that it
would not be economically feasible, so a few other measure were taken
to insure the reliability of the one public well within the City).
Eder recommended to the Council deferring any consideration for the
second well as one of the considerations of the Landfill Committee is
for a public water supply.
(2) The City should consider installing permanent chlorination
equipment and maintaining a free chlorine residual of at least 0.2 to
0.5 milligrams per liter on all points of the distribution system. (We
do presently put one addative into the water - fluoride - to prevent
cavaties. 95 to 99 percent of the public water supplies also
chlorinate their water. Chlorination is not so much to kill bacteria
you have in the water, but is more of an insurance that when watermains
break, etc., chlorination provides a very low level disinfectant in the
water to insure that bacteria does not grow). Consensus of the Council
is not add chlorine to the public water system.
(3) The opportunity for additional training in water supply work
should be made available to the operator. Attendance at the annual
waterworks operators seminar, held in the area, is a valuable
experience for anyone engaged in this field. (It was determined that
the City of Lake Elmo has always provided additional schooling whenever
a course has come up).
M/S/P Morgan/Dunn - To acknowledge receipt of the three
recommendations from the Department of Health (as outlined in their
letter of May 1, 1984), regarding the City's public water supply, but
will take no action at this time. (Motion carried 5-0).
F. Other
A. The City Engineer advised the Council that the
residents that had requested satellite bathroom facilities have
obtained these facilities.
7. City Council Reports (None)
8. Administrator's Report
A. Comparable Worth Proposal (Tabled)
B. Appointment to the Washington County Solid Waste Committee
Klaers advised the Council that Washington County requested that an
official from the City of Lake Elmo serve on this committee. The Solid
Waste Advisory Committee is being restructured at this time in order to
comply with the 1984 legislative amendment to the Waste Management Act.
M/S/P Morgan/Mazzara - To appoint Bruce Dunn as Lake Elmo's official
representative to the Washington County Solid Waste Advvisory
Committee. (Motion carried 5-0)
LAKE ELMO CITY COUNCIL MINUTES 7-3-84 PAGE 5
C. Self -reading water meter card proposal
The Council reviewed the Administrator's memo of June 27, 1984 in which
he discusses the self -reading meter cards.
Dunn suggested that the City take a look at the quarterly minimum
charge; and also suggested that the City rule out the possibility of
the CETA workers doing the annual water meter reading. Klaers stated
that he spoke with Marcie Eichens and she has expressed interest in
doing the once -a -year reading of the water meters.
Fraser stated she is in favor of this proposal; but added that this is
another example of cutting down or cutting out a lower paying job.
Discussion on who will pay the postage for these cards. Klaers stated
that the City would pay the postage, as the cost to send out and have
returned would not exceed twenty cents. Fraser feels that the City
would get a much better return if postage is included.
The penalty rate for late returns will be $5.
M/S/P Fraser/Mazzara - To approve the City's conversion to
self -reading water meter cards in accordance with the recommendation of
the City Staff. (Motion carried 5-0).
D. Policy regarding "no parking" signs
Fraser stated she did not like the idea of using City Staff and time to
put burlap bags over parking signs, nor does she like the idea of the
City having a part in what she considers to be dodging the law.
Consensus of the Council is to not allow the covering of the "no
parking" signs in Lake Elmo.
E. Announcements
1. Train Ride
Eder advised the Council that Steam Engine 328 is offering a train ride
on July 13, 1984. The train leaves the Amtrack Station in St. Paul at
10:05 a.m, and will arrive in Lake Elmo at 11:45 a.m. The train will
depart for Stillwater at 1:05 p.m. The tickets for this train ride
cost $15 for adults and $7.50 for children from the Amtrack Station to
Stillwater; and $7.50 for adults and $3.75 for children from Lake Elmo
to Stillwater.
2. Informational meeting for all Washington County Parks.
The Administrator advised the Council that this meeting will take place
in the Washington County Board chambers on July 19, 1984 at 7:30 p.m.
Representatives from the Metropolitan Council and the Parks and Open
Space Commission will attend this meeting.
The purpose of this meeting is to talk about the County Parks and the
Regional Parks.
LAKE ELMO CITY COUNCIL MINUTES 7-3-84
PAGE 6
The meeting was adjourned at 8:25 p.m.
Resolution 84-41 Springborn simple lot subdivision
Resolution 84-42 MSA Street Improvements - Change Order #1 for
Jamaca.
Since we do not have time to discuss every point presented, it may
seem that decisions are preconceived. However, background information
is provided for the City Council on each agenda item in advance from
City Staff and appointed Commissions; and decisions are based on this
information and past experiences. In addition, some items may also
have been discussed at previous Council meetings. If you are aware of
information that hasn't been discussed, please fill out a "Request to
Appear Before the City Council" slip; or, if you came late, raise your
hand to be recognized. Comments that are pertinent are appreciated.
Items requiring excessive time may be continued to another meeting.
AGENDA
LAKE ELMO CITY COUNCIL
JULY 3, 1984
7:00 p.m. . Meetings Convenes
1. Agenda
2. Minutes: June 19, 1984
3. Claims
4. Licenses: 3.2 beer license at Green Acres
Recreation Center
7:15 P.M. 5. Public Inquiries
6. Engineer's Report
A. Simple lot subdivision and variance for
Howard Springborn at lot 9, block 2, Green
Acres Addition.
B. 201 Update
7:45 p.m. C. Public Hearing : Zoning variances for future
simple lot subdivision application by Kenneth
Isaacson at 7851 50th St. N.
D. Change Order #1 to 1984 Street Improvement
Project for Jamaca Avenue surfacing.
E. Department of Health recommendations on the
Lake Elmo water supply system.
F. Other
----------------------BREAK--------------------------------
7. City Council Reports
8. Administrator's Report
A. Comparable Worth Proposal
B. Appointment to the Washington County
Solid Waste Committee
C. Self -reading water meter card proposal
D. Policy regarding "no parking" signs
THE LOCATION OF THE FOLLOWING
7-3-84 CITY COUNCIL AGENDA ITEMS
ARE SHOWN BELOW: 6A, 6C AND 6D.
MEMn
June 28. 1984
TO� CITY COUNCIL MEMBERS
FROM: PATRICK D^ KLAERS, CITY ADMINISTRATOR Ve
SUBJECT: INFORMATIONAL MATERIAL FOR THE JULY 3, 1984 MEETING
1" Wish to acknowledge that the Wgjtp tg E[lgEgy MgQi[!g with
the property owners in Section 32 has been rescheduled to
Wednesday, July 18 at 7:00 p.m" in the City Council
Chambers. At the June 19 Council meeting, this meeting was
origianlly scheduled for Tuesday, July 10" The City staff
has sent notices out to all of the property owners in
Section 32 informing them about this informational meeting"
2" Attached for your information is the most recent City
NoUnlgt eC dated 6-26-84. This Newsletter edition
highlights articles on the Waste -to -Energy Project and the
high water situation within the City"
3" Attached for your information is the Moy, 1984, MgQhl�
Rongct Rom the VglL!atlec FAM This report is
simply a log of the activities that required a fire
department response and the number of individuals on the
fire department that responded to each call. I will be
discussing monthly reports with the Fire Chief in the future
and I will be requesting additional material from him on a
monthly basis regarding other fire department activities
such as training endeavors, major expdhses or repairs of
equipment and recruitment efforts.
4. A few months ago a Lions Club member attended a City Council
meeting and indicated that the 61gng Clgq would like to do a
giMig 0CgiMQ with some funds that they have accumulated"
The Lions Club is looking for suggestions from the City for
appropriate projects.
I have discussed this with staff members and commission
members over the last few months. I understand that the
Lions Club would desire projects that would be visable to
the public so` that it would be easier for the public to
recognize their efforts for improvements within the City.
The two most mentioned areas thatneed dJmproyeNentane the
Fire Department and Lions Park where fencing along the first
and third base lines is needed and improvement to the
bleachers, either painting and repairing or new bleachers.
The Fire Department improvements would relate to the parking
area and possibly painting the exterior of the building"
,INFORMATIONAL MEMO FOR JULY 3,L984 MEETING PAGE TWO
� x^
Unless I hear otherwise from the City Council, I will �
forward these two suggested areas for improvements to the `
Lions Club. The Lions Club can then feel free to talk to
myself and the Fire Department regarding possible
improvements in that area and with myself and the Park
Commission regarding improvements in Lions Park. If the
City Council had additional areas they would like the Lions
Club to look at, please feel free to Wing these areas to my
attention.
5. Attached is some information regarding an pM@lL!Qign gf thq
MMA0001itan Wagil" The evaluation has been requested by
the Legislative Audit Commission but, in reality, is not a
financial evaluation but a performance evaluation" The
background information on the history of the Met Council is
interesting and the Council may find this material very
informative.
6^ About six weeks ago a representative from Pinky's Sewer
Service, Mr. Tom Palecek, appeared before the Council to
inform the City about what the MQEgpgligQ[l Wggto CgUtCgl
CgMMQMig0 was proposing in terms of QgW [gggIgtig[lp @nd
Eglag^ Mr, Palecek was basically correct in the information
he presented to the Council" MWCC is proposing and studying
different sites throughout the Metropolitan area as being
designated drop off sites for the sludge that the sewer
~/ pumpers collect" Nothing at this point has been finalized.
They expect a final report to be submitted to the MWCC
Commission by the and of the summer. The staff at MWCC is
sending me a draft proposal" When thds proposal is received
in City Hall I will photo copy the pertinent sections for
the City Council. As this plan must be approved by the MWCC
Board it will logically receive a public hearing and cities
and owners of sewer services will most likely be notified of
the pending action by MWCC" Mr" Palecek was also correct in
indicating that if this propoal is adopted it will
definitely increase the rate the pumpers must charge the
homwowners or businesses to pump their systems" The staff
at MWCC believes that control is needed over the sewer
pumpers to eliminate unlawful disposal of the sludge; and,
control mechanisms generally cost money to be implemented"
This increased cost will be the end result of any rules that
are implemented. ,
7^ Attached are two letters from residents in the Tri-Lakes
area regarding wazer damag*�_to their homes" The letter from
Manley Marcellu--'�s-to --~ the County Auditor requesting a
reduction in his assessed valuation because of water damage"
This request is to be evaluated by the County Assessor and
if they have any recommendations these will he forwarded to
the City Council for action if appropriate.
~
�
INFORMATIONAL MEMO FOR JULY 3, 1984 MEETING Page Three
/ The other letter is from Mr" & Mrs" Brown regarding their
� situation on Deer Pond between Lake Olson and Lake Jane, I
have taled to Dick Murray about this situation, and, he
indicated that he will bring this problem to the attention
of the VBWD at its meeting tonight on 6~28-84" If VBWD
recommends any action that the City can take to help the
Brown family I will present it to the Council at its July 3
meeting. At this point I am not sure, If anything, can be
done to help eliminate the problems and hardships that the
Brown family has been experiencing.
A third letter was also received in City Hall today from Mr"
Paul Hansen regarding the sandbagging of Olson Lake weir.
Unless I hear otherwise from the Council, the only letter I
will respond to is the Hansen letter"
P
CLAIMS TO BE APPROVED AT JIL,X 3, 1984 TAKE WID COUNCI,I, METING
85000
Commissioner of Revenue - June State withholding
$ 848.00
85001
State Bank of Lake Elmo - June Federal withholding
1,620.30
85002
Patrick Klaers - July Expense
100.00
85003
Minn. Benefit Assn.
52.00
85004
L.M.C.I.T. - July Hospitalization
1,359.78
85005
Allied Group Insurance Trust
79.69
85006
Lake Elmo Associates Ltd. - July Rent
1,689.00
85007
Rose Floral - Flowers for Len Wier
25.00
85008
Mary Meyer - 6/26/84 newsletter
200.00
85009
Gerald Dahlberg - June Animal control officer
336.00
85010
City of North St. Paul
125.00
85011
Oakwood Animal Hospital
192.00
85012
Meyer Hardware - Maint. Dept. $ 92.09
Fire Dept. 45.87
137.96
85013
Volunteer Firemen's Benefit Assn. - New member dues
6.00
85014
A-1 Printers - Fire Department office supplies
48.05
85015
Fran Pott - Reimbursement for Fire Chief's conference
136.85
85016
Northwestern Bell
334.06
85017
AT & T
31.44
85018
Northern States Power
1,154.10
85019
Lawson, Raleigh & Marshall - General $ 325.00
Prosecutions 1,239.00
M.S.A. 70.00
1,634.00
85020
LPD Electric - Lions Park Lights
84.75
85021
Denco & Assoc. - Parks - Roundup
443.85
85022 thru 85034 July 6th payroll 6,100.00
$ 16,737.83