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HomeMy WebLinkAbout08-21-84 CCMx' %T APPROVE? LAKE ELMO CAPITAL IMPROVEMENT PROGRAM" AUGUST 21, 1984 The Capital Improvement committee meeting was called to order at 6:20 p.m. in the Council Chambers. Present: Eder, Dunn, Administrator Klaers, Maintenance Foreman Wisdorf, Fire Chief Pott. The City Administrator presented the background information for the two requests listed on the agenda. A request for 1985 from the fire department is for replacement of the grass rig; a request was made by the Maintenance Foreman for three items needed in 1984. Fire Chief, Fran Pott, presented further background information for the need of timely replacement of fire department vehicles as many of the fire department's vehicles are approaching twenty years of age. The Fire Chief indicated that reserve funds have been put away the past few years for these purchases and he estimates that only $20,000 (instead of the planned $25,000) would be needed to replace the 1963 grass rig. After a brief discussion by the committee, the following motion was adopted. M/S/P To recommend approval to the City Council of the Fire Departments 1985 CIP request for a grass rig. (Motion carried 2-0). Maintenance Foreman, Dave Wisdorf reviewed his memo that was sent out with the background information for this meeting which describes his need for three items. The two radios for approximately $1800 are needed to complete the communication system in the Maintenance Department when crew members are in different vehicles doing projects throughout the city. The steam washer is desired to assist in keeping the existing equipment clean and rust -free in an effort to improve their life span, and also to improve their efficiency while being used, and to improve the safety factor while the equipment is being used. The wing for the dump truck is requested to improve the efficiency in the snowplowing operation initially, and to use as a backup unit to the grader. After a brief discussion by the committee members, the following motion was approved. M/S/P Dunn/Eder - To recommend to the City Council purchase of (2) radios for the Maintenance Department; (1) steam washer; and (1) wing for the dump truck. (Motion carried 2-0) The meeting was adjourned at 6:55 p.m. LAKE ELMO CITY COUNCIL MINUTE ';'PROVED :. AUGUST 21, 1984 Mayor Eder called the meeting to order at 7:00 p.m. in the council chambers. Present: Dunn, Fraser, City Administrator Klaers, City Engineer Bohrer. 1. Agenda M/S/P Fraser/Dunn - To approve the agenda as amended. Add: 4D - Neudahl partial escrow release; 6F1 - VBWD Appointments; 6F2 - Parks Request. (Motion carried 3-0). 2. Minutes M/S/P - Fraser/Eder - To approve the minutes of the August 7, 1984 City Council meeting as presented. (Motion carried 2-0-1 <Dunn>). 3. Claims M/S/P - Dunn/Fraser - To approve claims 85083 thru 85150 as presented. (Motion carried 3-0). 4. City Engineer's Report A. Request from Washington County Resolution for CSAH 35 The Engineer reviewed the request that came from Oakdale to upgrade the County Road status of 50th Street to County State Aid Highway status. The County State Aid Screening Committee had added that mileage to their County system (per letter from Chuck Swanson, Washington County Administrator). Bohrer further stated that County Road 13 was a County State Aid Highway, and will remain that classification. There was no changing of designation or trade-offs. M/S/P Fraser/Dunn - To approve Resolution 84-49 designating portions of 50th Street going westerly from Olson Lake Trail North as CSAH 35 as requested by Washington County and concurring with Washington County Resolution 84-73• (Motion carried 3-0). B. Consideration of bids for 1984 Pebble Park Tennis Court Resurfacing Improvements. The City Engineer stated that invitations were sent to four contractors for this work, and three bids were received. The low bidder was Sjostrom, Inc. of Fridley in the amount of $3990.00. The bids also requested three references because workmanship is as much a factor as anthing else in this type of work. The references provided by Sjostrom, Inc. (City of Blaine, City of Forest Lake and St. Paul Park and Recreation Board) of which the Engineer was able to contact two, indicated they were both well satisfied with the workmanship of Sjostrom, Inc. The Engineer recommended that the contract be awarded to Sjostrom, Inc. LAKE ELMO CITY COUNCIL MINUTES AUGUST 21, 1984 PAGE 2 M/S/P Dunn/Fraser - To accept the low responsible bid from Sjostrom, Ir0)!i;n3y h`e amount of $3990 for the 1984 Pebble Park tennis courts .ur re`sf'aicAg improvements. (Motion carried 3-0). C. Review of 1984 Special Assessment Program. The Engineer asked for direction on how the corner lots in the sealcoating program will be assessed. He stated that there are some corner lots that have two residential streets (one on either side); and there are some corner lots which abut one residential street that will be sealcoated in our program, but the other street is perhaps gravel, or County Road, trunk highway;, etc., or for some reason the resident does not receive a second side on the sealcoating program. There are not a great deal of these corner lots (approximately 42 in both 1983 and 1984 combined). The Administrator commented that if we treat the corner lots as one unit, regardless of whether or not it was sealcoated on boths_ides or just one side, the amount to be assessed would be $27.48 throughout the program, per lot. If we assess the corner lots as two, because they were sealcoated on both sides of the street, that would reduce the assessments to the other 700 people by approximately $1. The residents not on a corner lot would be assessed $26.05 and the corner lot residents would be assessed $52.10. Consensus of the council is to assess the residents only once every six years. If a resident is assessed in 1983, and lives on a corner lot, and the street adjacent to their property would be sealcoated the following year, the resident would not be charged an assessment for this work. The Engineer stated that if the 1983 and 1984 Sealcoat Programs were assessed separately, the cost per lot for the 1984 Program would be about twice as much as the 1983 Program because the 1984 Program included more rural type frontage with larger and fewer lots. The Engineer suggested that the 1983 and 1984 Sealcoat Programs be combined and both programs pay an equalized rate ($27.48 per lot). Discussion on the percentage interest rate to be charged to the residents if they do not pay the assessment charge within thirty days. Dunn suggested that the City use the current rate of interest. M/S/P Fraser/Dunn - To adopt Resolutions 84-45, 84-46, 84-47 and 84-48 accepting the assessment costs, ordering the preparation of the assessment rolls, and calling for a public hearing for the proposed assessments on 9-4-84 for the Jamaca Court North Improvements, and the 1983 and 1984 Sealcoating Projects. (Motion carried 3-0). M/S/P Dunn/Fraser - To combine the 1983 and 1984 Sealcoating Program into one assessment roll, assessing corner lots as one unit, and charging a 10% interest rate for one year assessment program. (Motion carried 3-0). M/S/P Eder/Dunn - To assess the Jamaca Court Street Improvements over a four year period using a 10% interest rate. (Motion carried 3-0). LAKE ELMO CITY COUNCIL MINUTES AUGUST 21, 1984 PAGE 3 D. Kenneth Neudahl - Teal Pass Estates request for partial escrow release. The Engineer stated he received a request to have a partial release of the cash escrow that is on deposit with the City for Teal Pass Estates. The City has made one other partial release in the past (December of 1983 when the grading was completed). The remaining balance on the Teal Pass escrow is $24,270.62. The Neudahl's are asking for a release for the finished grading, the gravel base, and a portion of the engineering and inspection costs which amounts to a release of $15,939.37. The Neudahl's have supplied invoices from the contractors to verify their requests. The blacktopping is done and the Neudahl's are not requesting a release for that yet. A figure of $8,331.25 will remain in escrow and this is the remaining cost of the value of the work times 125%. It was recommended by the City Engineer that the escrow that could be released is $15,939.37. M/S/P Eder/Dunn - To approve a partial escrow release to Teal Pass Estates in the amount of $15,939.37 for the finished grading, gravel base and a portion of the engineering and inspection costs which have been completed. (Motion carried 3-0). The City Engineer updated the Council on the Street Improvement Program. Last week the wearing course (the final layer of blacktop) was put on the State Aid job, the Teal Pass project, Jamaca Avenue and Jane Road North. What remains is some driveway work, landscaping and the gravel shouldering on the State Aid Project which is planned to be done on August 22, 1984. The City Engineeer updated the Council on the 201 Program. Mrs. Hagberg has obtained the necessary soil tests and desires to be included in this program. The two other residents that were given the option of providing their own soil tests have chosen to come into the program and have had their soil tests prepared and wish to participate in the program. 5. City Council Reports The Mayor asked that the Councilmembers pay special attention to the forthcoming letter from the DNR. We are going to be running into a snag on the 509 Program because VBWD was working with the DNR since last February and all of a sudden the DNR is not willing to go along with the plan. 6. City Administrator's Report A. 1985 City Audit Contract with Voto, Reardon, Tautges, & Co. After a brief discussion, and with a favorable recommendation from the City Staff for approval, the following action was taken. M/S/P Fraser/Dunn - To award the 1985 City Auditing Contract to the firm of Voto, Reardon, Tautges & Co. (Motion carried 3-0). LAKE ELMO CITY COUNCIL MINUTES AUGUST 21, 1984 PAGE 4 B. Consideration of appointment to vacant second alternate position on the Parks Commission. Consensus of the Council was to wait on the appointment with the hopes of attracting applicants from areas of the City that are not already represented. M/S/P Dunn/Fraser - To table an appointment to the Parks Commission until January, 1985. (Motion carried 3-0). C. Consideration of C.I.P Requests. M/S/P Eder/Dunn - To replace the Fire Departments 1963 grass rig in 1985 with the allocated amount of $20,000 as recommended by the C.I.P. Committee, (Motion carried 3-0). M/S/P Eder/Dunn - To purchase in 1984 the Maintenance Department's requests for (1) two radios for approximately $2000; (2) one steam washer unit for approximately $2000; (3) one wing for the dump truck for appro-ximately.$6000_ as recommended by the C.I.P.. Committee. (Motion carried 3-0). D. Calling a special City Council meeting (workshop) to review 1985 preliminary city budget for Tuesday, August 28, 1984 at 6:30 p.m. E. Calling the public hearing on revenue sharing and the general fund budget for Tuesday, September 4, 1984 at 9:00 p.m. The Administrator informed the council that the staff had a problem C getting the revenue estimate from the State. Therefore, the public hearing notice could not be published in time for a September 4, 1984 public hearing, so this date should be changed to September 18, 1984. M/S/P Dunn/Fraser - To call a special City Council workshop to review the 1985 City Budget for Tuesday, September 4, 1984 beginning at 5:00 p.m; and to call a public hearing on the Revenue Sharing and proposed General Fund City Budget for Tuesday, September 18, 1984 at 7:30 p.m. (Motion carried 3-0). F. Other 1. Appointments to VBWD The Administrator noted that two managers from VBWD are up for re -appointment, and also pointed out that a new law was passed indicating that cities can recommend to the County their list of appointments to that Commission. Eder suggested that we ask the present appointees if they are interested in being re -appointed, and also to put a notice in the City Newsletter that the City will be considering these appointments. LAKE ELMO CITY COUNCIL MINUTES AUGUST 21, 1984 PAGE 5 2. Parks Department Request The residents in the K1eis Park area have asked for soccer nets; and the Parks Commission recommends to the City Council approval of this purchase by using some Parks CIP funds to purchase two soccer nets. M/S/P Dunn/Fraser - To purchase two soccer nets similar to the ones used by the Lake Elmo School. (Motion carried 3-0). The meeting was adjourned at 7:58 p.m. Resolution 84-49 - 50th Street Designation Resolution 84-45 thru 84-48 - 1984 Special Assessments / \ CITY COUNCIL CAITAL IMPROVEMENT COMMITTEE AGENDA AUGUST 21,1984 6:15 P.M. MEETING CONVENES 1" REVIEW 1984 MAINTENANCE DEPARTMENT REQUESTS 2" REVIEW 1985 CITY-WIDE REQUESTS THE MEETING WILL BE HELD IN THE COUNCIL CHAMBERS BEFORE THE REGUALRLY SCHEDULED 8-21~84 CITY COUNCIL MEETING` COMMITTEE MEMBERS ARE MAYOR EDER, AND COUNCILMEMBERS MORGAN AND DUNN^ MAINTENANCE FOREMAN DAVE WISDORF IS PLANNING ON ATTENDING THIS MEETING" Since we do not have time to discuss every point presented, it may seem that decisions are preconceived. However, background information is provided for the City Council on each agenda item in advance from ( City Staff and appointed Commissions; and decisions are based on this information and past experiences. In addition, some items may also have been discussed at previous Council meetings. If you are aware of information that hasn't been discussed, please fill out a "Request to Appear Before the City Council" slip; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items requiring excessive time may be continued to another meeting. AGENDA LAKE ELMO CITY COUNCIL AUGUST 21, 1984 ######################################################################## 6:15 p.m. City Council Capital Improvement Program Committee Convenes. ######################################################################## 7:00 p.m. Meetings Convenes 1. Agenda 2. Minutes: August 7, 1984 3. Claims 4. City Engineer's Report A. Request from Washington County - Resolution for CSAH 35 B. Consideration of bids for 1984 Pebble Park Tennis Court Resurfacing Improvements. C. Review of 1984 Special Assessment Program. D. Other ############################## Break ############################## 5. City Council Reports 6. City Administrator's Report A. 1985 City Audit Contract with Voto, Reardon, Tautges & Co. (over) B. Consideration of appointment to vacant second alternate position on the Parks Commission. C. Consideration of C.I.P. requests. D. Calling a special City Council meeting (workshop) to review 1985 preliminary city budget for Tuesday, August 28, 1984 at 6:30 p.m. E. Calling the public hearing on Revenue Sharing and the General Fund Budget for Tuesday, September 4, 1984 at 9:00 p.m. F. Other CLAIMS TO BE APPROVED AT AUGUST,/, 1984 LAKE ELMO COUNCIL 1k1EETING 85iL51 Elmer Richert - V.B.W.D. 85152 Mary Meyer - 8/14/84 newsletter 85153 Junker Sanitation 85154 Four Seasons Services - coffee & cups 85155 American Typewriter - office supplies 85156 Washington County Planning Dept. - Bldg. Insp. for Jim while on vacation 85157 City of North St. Paul animal control vehicle usage 85158 Washington County Highway Dept. - Feb. & Mar. salt -sand 85159 T. A. Schifsky - MC mix 85160 Worthington Tractor Salvage, Inc.-Maint. Delht. parts 85161 Jim Hatch Sales Co. - Maint. Dept. supplies 85162 Leef Bros , Inc.--'Maint. Dept, supplies 85163 Power Brake Equipment - Maint. Dept. parts 85164 Action Rental-Maint Dept. rental equipment 85165 Lake Elmo Oil - Maint Dept gas $ 91.93 Fire Dept. gas 75.8'6 85166 Meyer Hardware - Maint. Dept. 81.68 Fire Dept 16.45- 85167 Oxygen Service Co., Inc. - Fire Dept. 85168 Bemidji Fire Dept. Fall Chief's Conference - 2 men 85169 First Nat''1 BR. of St. Paul - Park Bond payment 85170 Water Products Co. - Water Dept. gasket & standpipe $ 525.00 250.00 84.00 62.50 167.38 320.00 125.00 1,105.00 143.00 127.99 55.71 22.50 12.80 55.00 167.79 98.13 17.55 160.00 39,060.00 303.50 95171 thru 85183 August 31, 1984 payroll 6,000.00 $ 48,862.85 AUGUST 15v 1984 Tg: MAYOR EDER AND COUNCILLORS DUNN AND MORGAN - CITY COUNCIL CAPITAL IMPROVEMENT COMMITTEE FR: PATRICK D. KLAFRS, CITY AnMINISTRATOR � r' REw 6:30 P.M. CAPITAL IMPROVEMENT MEETING ON 8~21~84 I WISH TO INFORM THE CAPITAL IMPROVMENT COMMITTE THAT I AM PLANNING FOR A 30-45 MINUTE MEETING TO BE HELD IN THE COUNCIL CHAMBERS ON AUGUST 21, 1994, BEGINNING AT APPROXIMATELY 6:15 P.M. THE PURPOSE OF THIS MEETING IS TO DISCUSS THE REMAINING 1984 NEEDS AND THE 1985 REQUESTS FOR CAPITAL IMPROVEMENT EQUIPMENT" IF A CnNCENSUS IS REACHED WITH THE COMMITTEE MEMBERS, THIS ITEM WILL THEN BE FORWARDED TO THE REGULAR CITY COUNCIL AGENDA" THE ENTIRE COUNCIL WILL THEN HAVE AND OPPORTUNITY TO REVIEW THE REQUESTS AND POSSIBLY TAKE ACTION" IF NO CONCENSUS IS REACHED WITH THIS COMMITTEE, THEN THE COMMITTEE WILL HAVE TO MEET ONCE AGAIN TO DISCUSS THE `84 AND `85 NEEDS IN THE CITY" THE ENTIRE CITY COUNCIL SHOULD APPROVE THE CAPITAL IMPROVEMENT COMMITTEE'S RECOMMENDATIONS AS GOON AS POSSIBLE TO ASSIST THE STAFF IN THE PREPARATION IN THE 1985 CITY BUDGET" MOSTOF THE FOLLOWING IS A REPEAT OF THE PREVIOUSLY DISTRIBUTED 8-3 CIP MEMO. ` FOR YOUR INFORMATION [S A MEMO FROM DAVE WISDORF ATTACHED ' MAINTENANCE FOREMAN, DISCUSSING THE THREE ITEMS HE NEEDS IN 1984, �THE FIRE DEPARTMENT CAPITAL IMPROVEMENT PROGRAM AND THE MAINTENANCE DEPARTMENT CAPITAL IMPROVEMENT PROGRAM, BOTH OF WHICH WERE APPROVED IN OCTORER OF 1982, AND A FUND BALANCE PAGE FROM THE 1984 CITY BUDGET" PLEASE NOTE THAT THE WRITTEN IN FUND BALANCE AT THE END OF 1984 IS CORRECT IN THE CAPITAL IMPROVEMENT PROGRAM FOR BOTH THE FIRE DEPARTMENT AND THE MAINTENANCE DEPARTMENT. THE FUND BALANCE FOR THE MAINTENANCE DEPARTMENT AND FIRE DEPARTMENT ARE CORRECTLY SHOWN ON THE FUND BALANCE PAGE. THESE ORIGINALLY PLANNED BALANCES ARE CHANGED BECAUSE SOME MONEY WAS NOT TRANSFERRED FROM THE FIRE DEPARTMENT TO THE MAINTENANCE DEPARTMENT AND, IN TURN, SOME MAINTENANCE DEPARTMENT ITEMS WERE NOT PURCHASED. BOTH OF THESE CAPITAL IMPROVEMENT PROGRAMS NEED REVISISON FOR THE YEARS 1986-1991 AND BEYOND" THE PROGRAM WAS APPROVED IN 1982 AND PRIORITIES HAVE CHANGED SINCE THEN AND THE TIME TABLE FOR THE PURCHASING OF SOME NEEDED ITEMS HAS CHANGED. FOR EXAMPLE, IT IS NOW ANTICIPATED THAT THE GRADER LISTED IN THE MAINTENENCE CIP WILL NOT BE PURCHASED, BUT A LOADER MAY BE CONSIDERED" CIP MEETING AUGUST 7, 19B4 PAGE TWO THIS AND OTHER ITEMS LISTED IN THE BOTH THE FIRE AND MAINTENANCE CIP SHOW THE NEED TO PLACE ADEQUATE RESERVES INTO OUR FUND BALANCES" I ANTICIPATE THAT THE CIP COMMITTEE WILL REVIEW THE ENTIRE PROGRAM AT THE BEGINNING OF 1985 AND REVISE IT TO MEET OUR CURRENT PRIORITIES" THE DESIGNATION OF FUND BALANCES MUST ALSO RE EVALUATED, BUT THIS, MOST LIKELY, WILL BE DONE BY THE ENTIRE CITY COUNCIL AND NOT BY ANY ONE COUNCIL COMMITTEE" IN 1984 MAINTENENCE FOREMAN DAVE WISDORF IS REQUESTING THE PURCHASE OF THEREE CAPITAL IMPROVEMENT ITEMS" PLEASE REVIEW DAVE'S REPORT. WE HAVE PREVIOUSLY DISCUSSED THE NEED FOR THESE ITEMS AT EARLIER COMMITTEE MEETINGS. IF THEY ARE TO BE PURCHASED IN 19B4, WE MUST GET COUNCIL APPROVAL SHORTLY" MONEY TO PAY FOR THESE NEEDED ITEMS CAN BE OBTAINED FROM THE UNDESIGNATED FUNDS IN OUR RESERVES" THE STAFF FEELS THAT THESE THREE ITEMS ARE GREATLY NEEDED AND WILL IMPROVE THE EFFICIENCY IN THE MAINTENANCE CREW AND, THEREFORE, IS RECOMMENDING APPROVAL" THE ONLY MAJOR ITEM THAT IS IN THE 1985 CIP BUDGET IS FOR THE REPLACEMENT OF THE 1963 GRASS RIG IN THE FIRE DEPARTMENT. THIB ITEM HAS BEEN IN THE CIP BUDGET EVER SINCE IT WAS ADOPTED IN 1982 AND FUNDS HAVE BEEN ADEQUATELY PLACED INTO THE RESERVES FOR THIS ITEM. WE DEFINITELY HAVE THE FUNDS AVAILABLE TO PURCHASE A NEW GRASS RIG AND THE STAFF IS RECOMMENDING APPROVAL. THE STAFF WILL BE NEEDING FULL COUNCIL APPROVAL OF THIS ITEM IN ORDER FOR IT TO BE PLACED INTO THE 1985 BUDGET" NO LARGE MAINTENANCE ITEMS ARE NEEDED OR ANTICIPATED FOR THE 1985 BUDGET" FOR THE CITY OFFICE, NO MAJOR ITEMS ARE ANTICIPATED AT THIS TIME., WE WILL HAVE A FUTURE NEED FOR AN IMPROVED COPY MACHINE AT SOME TIME IN THE FUTURE. THEREFORE, WE SHOULD START PUTTING MONEY INTO RESERVE ACCOUNTS FOR THIS NEED" ADDITIONALLY, THERE MAY BE A NEED IN THE FUTURE FOR IMPROVED VISUAL AIDE IN THE COUNCIL CHAMBERS FOR PRESENTATIONS" CIP MEETING AUGUST 7, 1984 PAGE THREE THE VOl nME OF COPIES BEING MADE AT CITY HALL HAS BEEN INCREASING IN THE PAST YEAR WHILE THE CONDITION AND EFFICIENCY OF THE EXISTING COPY MACHINE HAS BEEN DETERIORATING" NO COST ANALYSIS HAS BEEN COMPLETED ON A NEW COPY MACHINE AT THIS POINT IN TIME; BUT, THE STAFF WILL BE REVIEWING DIFFERENT PRODUCTS AND COSTS SHORTLY, THE COPY MACHINE IN CITY HALL, IN REALITY, COULD BREAK DOWN AT ANYTIME AND NOT BE REPAIRABLE. THIS MACHINE HAS SERVED A VERY USEFUL LIFE IN LAKE ELMO, BUT, THE TIME MAY BE QUICKLY APPROACHING FOR IMPROVEMENTS IN THIS AREA. THE PARKS CAPITAL IMPROVEMENT PROGRAM BUDGET WILL BE REVIEWED AFTER THE GENERAL FUND BUDGET HAS BEEN APPROVED BY THE CITY COUNCIL. THIS PARKS CIP BUDGET USES FUNDS FROM THE BOND THAT WAS PASSED IN THE 1970'G AND IS NOT PART OF THE GENERAL FUND BUDGET" THE PARK CIP BUDGET TYPICALLY HAS BEEN REVIEWED AFTER THE ADOPTION OF THE GENERAL FUND BUDGET. SMALLER CIP NEEDS WILL BE REVIEWED AT THE TIME OF THE GENERAL FUND BUDGET. THESE SMALLER CIP NEEDS ARE TYPICALLY HOSES AND SMALLER EQUIPMENT IN THE FIRE DEPARTMENT AND SMALL TOOLS AND EQUIPMENT IN THE MAINTENANCE DEPARTMENT. / WHEN THIS COMMITTEE MET EARLIER IN THE YEAR, I HAD INDICATED THAT I HAD HOPED TO REVIEW AND EVALUATE THE ENTIRE PARKS, MAINTENANCE AND FIRE DEPARTMENT CIP PROGRAMS AND TO COMBINE THEM" TIME HAS NOT ALLOWED THAT AS THE STAFF DID NOT FEEL THAT IT WAS ONE OF THE HIGHEST PRIORITY NEEDS IN THE CITY. HOWEVER, I THINK, AFTER REVIEW OF THE PROGRAMS THAT ARE ATTACHED, THE COMMITTEE WILL COME TO THE UNDERSTANDING THAT THESE PROGRAMS ARE TWO OR THREE YEARS OUTDATED AND IN DEFINITE NEED OF REVISION. I HOPE TO BE WORKING WITH THE CIP COMMITTEE AFTER THE FIRST OF THE YEAR ON IMPROVING AND MAKTNG [HESE CIP BUDGETS TRUE WORK DOCUMENTS FOR THE CITY" ADDITIONALLY, THE CIP BUDGET SHOULD BE REVIEWED AND APPROVED EVERY YEAR BY THE ENTIRE CITY COUNCIL. AUGUST 16, 1984 TO: LAKE ELMn CITY COUNCIL FR: PATRICK D. KLAERS, CITY ADMINISTRATOR RE: INFORMATIONAL MATERIAL FOR THE AUGUST 21 MEETING 1^ ATTACHED FOR YOU INFORMATION IS THE MOST RECENT CITy NEWSLETTER DATED 8-14-84" THIS NEWSLETTER EDITION HIGHLIGHTS ARTICLES ON THE APPROVED SALARY ADJUSTMENTS FOR 1985 AND THE MID YEAR FIRE DEPARTMENT REPORT" 2. WISH TO INFORM THE CITY COUNCIL THAT MAINTENANCE FORM4N DAVE WISFORF HAS BEEN TAKING A FEW SJCK DAyS THIS WEEK BECAUSE OF A RECURRING ILLNESS WITH HIS WIFE" AS YOU MAY RECALL, IN JANUARY DAVE'S WIFE UNDERWENT SURGERY AND AN UNEXPECTED PROBLEM HAS MADE NECESSARY A FOLLOW-UP SURGERY THIS WEEK., WE ARE ALL VERY CONCERNED ABOUT THE WELFARE OF DAVE'S FAMILY AND WE ANTICIPATE THE SURGERY TO BE SUCCESSFUL. DURING THIS EXTREMELY STRESSFUL PERIOD FOR DAVE, HE HAS BEEN KEEPING IN TOUCH WITH MYSELF AND HIS MAINTENANCE CREW AND THE MAINTENANCE CREW IS FUNCTIONING IN AN EFFICIENT MANNER WHILE REMAINING FLEXIBLE" 3" ATTACHED ARE TWO PIECES OF INFORMATION RELATING TO 1984 POPULATION ESTIMATES^ AS YOU CAN TELL, THE POPULATION FOR LAKE ELMO IS UP 8% (ABOUT 4,000)FROM 1980, TO A FIGURE OF 5,720. POPULATION IS ONE OF THE FACTORS USED IN DETERMINING THE LEVY LIMIT AND STATE AIDS" STATE AIDS AND THE LEVY LIMIT PROVIDE THE CITY WITH A MAXIMUM AMOUNT OF FUNDS TO PROVIDE NECESSARY SERVICES TO AN EXACT NUMBER OF CITIZENS OR HOUSEHOLDS" THIS INCREASE IN POPULATION MEANS THAT WE WILL BE RECEIVING INCREASED STATE AIDS AND A HIGHER LEVY LIMIT FOR 1985" THIS WILL ENABLE THE CITY TO PROVIDE BETTER SRVICES TO THE RESIDENTS WHILE MAKING ADEQUATE PLANS FOR THE FUTURE (PLACING RESERVES FOR FUTURE NEEDED CIP ITEMS)" 4, THE CITY IS STILL WAITING WORD FROM THE COUNTY ON OWNERSHIP OF THE 33 FT" STRIP OF LAND GOING FROM THE RICHORD DURAND PROPERTY TO 30TH STREET" AS SOON AS THIS INFORMATION IS RECEIVED FROM THE COUNTY, THIS ITEM (REQUESTED ROAD FRONTAGE VARIANCE) WILL BE BROUGHT BEFORE THE CITY COUNCIL AS SOON AS POSSIBLE" 5" ATTACHED FOR YOUR INFORMATION ARE THREE MONTHLY REPORTS FROM THE FIRE, POLICE AND MAINTENANCE DEPARTMENTS. 6^ I AM WRITING A LETTER TO MR" SPRINGBORN REQUESTING HIS COMMENTS ON THE NEED FOR THE CITY TO ISSUE TEMPORARY 3�2 BEER LICENSES FOR PARTIES THAT ARE BEING HELD AT THE GREEN ACRES RECREATlDNAL CENTER" AS YOU MAY RECALL, THE INFORMATION THAT I HAVE PREVIOUSLY DISTRIBUTED TO THE \( COUNCIL INDICATES THAT THIS WAS A CONDITION ADDED TO THE SPRINGBORN CUP IN 1978" I WILL BE WAITING FOR A RESPONSE FROM MR. SPRINGBORN BEFORE CONFERRING WITH THE CITY ATTORNEY AS TO THE BEST COURSE OF ACTION FOR THE CITY. THIS ITEM WILL BE BROUGHT TO THE CITY COUNCIL AS SOON AS PRACTICAL"