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HomeMy WebLinkAbout11-07-84 CCMLAKE ELMO CITY COUNCIL MINUTES ..� I NOVEMBER 7, 19811 The meeting was called to order by Mayor Eder at 7:00 p.m. in the council. chambers. Present: Dunn, Mazzara, Morgan, Administrator Klaers, Engineer Bohrer. Absent: Fraser. 1. Agenda: M/S/P Morgan/Mazzara - To approve the agenda as amended. Add 5A - Procedure for Recounting Votes. (Motion carried 4-0). 2. Minutes: October 16, 1984. M/5/P Morgan/Mazzara - To approve the minutes of the October 16, 19811 City Council meeting as presented. (Motion carried 4-0). 3. Claims M/S/P Dunn/Morgan -• To approve claims 85380 thru 85435 as presented. (Motion carried 11-0 ) 4. Public Inquiries / There were no public inquiries. 5. City Election - November 6, 1984 A. Canvass City Election Returns. The following is the .results of the Local City Election held November 6, 1984. Precinct 1 MAYOR Maynard Eder 622 ''- 3 a'6sentee Dave Morgan 617 2 absentee COUNCIL Rosemary Armstrong 547 29 absentee Arlyn Christ 493 15 absentee Precinct 2 Total 612 --113�acntee 1314 685 33 absentee - 1360 578 22 absentee 1176 481 21 absentee 1010 w Laura Fraser 473 _ 378 ✓ 271 absentee 2'�.nsentee^ 902 Fred Nazarian _ 2'79 468 10 absentee 26ibsentoe-- _ _ 783 Roy Rossow 136 _ 152 -- 9 absentee .1T —abtee _ 313� John Schiltz 39 32l - 1. absentee �2� abse71t( +737 Ronald Smith 61 - 64 '_�i _absentee "10 absentee 1 43 _ 'The Administrator reported that 2881 ballots were cast in the City. The elections judges arrived at the County for voter tabulation at; approximately 11:15 p.m. The County's computer system was down which caused a delay Co the ation Houseof the votes and the judges until approximately 4:45 a.m. not gegetout of the County Court 'The Administrator further reported that 207 individuals that voted chose to not cast a 'vote for mayor, and 618 individuals that voted chose not to cast a vote for a council member. There are 3367 registered voters in the City of Lake Elmo and of the 2881 ballots that were cast, 535 individuals registered on,election day• s i There were also 21 spoiled ballots, some of which were revoted an some of which were not. The Adminstrator dial not have an exact f1.gu r as to how many of the 21 individuals realized their mistake and ask.ec� for another ballot, or how many of those Individuals placed the ballot: in the box. There were 29 damaged ballots that were remade at the / County. M/S/P Morgan/MaZ'Lara - To certify the totals .from election returns and declare these totals the result of the General City Election held November 6, 19811. (Motion carried 3-0-1 <Eder>). B. Recount Ballots Procedure Eder stated that should anyone ever choose to ask for a recount, there: has to be some type of bond, and it is up to the City Council to set a bond for whatever it would cost the City to recount, the ballots. There is no apparent margin of error counting the ballots on the computer, however should anyone want a recount, they have to ask for it within seven days of the election and the City Council is the only one that can set the amount of bond. In determining what it; would cost, for the recount, it was estimated by the City Administrator that, it would take two City employees and two County employees four hours of time, and felt- the cost would be in the area of $250• however, lie suggested the Council approve the actual. expenses of staff time, not to exceed $300. Y LAKE ELMO CITY COUNCIL MINUTES 11-7-811 PAGE 3 M/S/P Mazzara/Dunn - That the City accept the bond amount of $300 if someone in the City is so inclined to request a recount. (Motion carried 2-0-2 <Eder> <Morgan>). Mr. Robert Peterson, a Lake Elmo resident, stated that his understanding from people that he has talked to, was that there were over 300 ballots thrown out because the voter used a pen to vote instead of the stylus that was provided, and feels that if this is true, we should have a re -vote in Lake Elmo. The Administrator stated that the black marking pen that was used by some of the voters did not punch the tab out. However, when you looked at the ballot you could clearly see how the voter intended to vote because of the ink mark. The staff talked to the County and asked what was proper way to handle these votes. The County responded that the ballots could be remade as the intention of the voter was clearly visible and known. Therefore, all ballots that had a black ink spot on them instead of being actually punched thru were remade at the County. Mr.. Peterson questioned whether or not this was legal. Iie knows of cases where some of the ballots were thrown out. The Administrator stated that the County advised us of the procedures, and they indicated that those ballots could be remade (and there was only 20 of them). The 300 figure referred to, is the number of voters that chose not to cast a ballot for the mayor or city council race. Mazzara asked for clarification as to how the twenty cards were remade. Did they punch the hole where the black mark was, or dial they make up a new ballot. The Administrator stated he was not sure if the black holes were punched out, but thought that a new ballot was made. Sandy Nazarian asked if the twenty ballots that were remade were inclusive in the twenty-nine ballots that were damaged, or was this over and above the twenty-nine damaged. The Administrator stated that the twenty-nine damaged ballots included the ballots with the black dots on them. 6. City Engineer' Report A. Public Hearing for consideration of proposed City Ordinance 7964, amending the Surface Water'Use Ordinance, in conformance with R84-44. Pursuant to published notice, this public hearing was opened at 7:38 p.m. in the Council chambers. The Administrator stated that earlier this summer, the City Council. adopted a Resolution restricting boating activities on Lakes Olson, DeMontreville and Jane during periods of high water. The original LAKE ELMO CITY COUNCIL MINUTI?S 11.-7-84 13AGE 11 Resol.uti.on 84-40 called for restricting activities on Lake Jane when the lake reaches flood level of 924, and on Lakes Olson and DeMontreville when they reach flood level of 930.0. This Resolution was subsequently amended by Resolution 64-44 in July of 1.984. Resolution 84-411 amended Resolution 84-40 and called for restricting activities on Lakes Olson and DeMontreville when they reach .level 930.25. Both of these Resolutions were sent to the DNR and met: with Its approval. The DNR subsequently requested that these restrictions be put into Ordinance form, and added to our Surface Water Use Ordinance 1511. A .resident asked if this proposed Ordinance is lowering or raising the level. The Administrator stated that the level in the Resolution for Lakes Olson and DeMontreville is 930.25 (up from 930.0) and the Lakes are below that level right, now. Mr. Bill Woodworth asked if the proposed level is at the level of the weir in Lakes Olson and, or is It above the weir. Eder responded that the water would have to get above the weir by .35 of a foot before this restriction would apply. Mr. Woodworth stated that last year when this restriction was applied, it was done when there were two or three levels of sandbags piled up on the lip of the weir.. What you are saying now, is that when any water goes over that weir, the restrictions can be applied. Eder stated it is .35 of a foot above it. It could be roughly four Inches above the edge of the outflow. Mr. Woodworth asked if we plan on sandbags again to hold back the water.. Eder responded that the Ordinance says we couldn't place the restrictions unless It got that high. It is not assuming that we would do that - that would be a separate: decision. If that were done', it could contribute to this decision. Mr. Rowe stated that since he lives on a lake, he feels the City's Ordinance is a waste of time since the City's enforcement policy is not the responsibility of the City. The normal restrictions on the lake are not enforced, even right now. At 7:00 this morning, a boat roared thru the channel... there is a sign clearly marked, so when ,you put this kind of a restricion on, you have no power to enforce it except to ask the County, and the County is not sufficiently staffed. to enforce the restrictions. You are not achieving the objective you set out to to prevent erosion around the lakes. Morgan asked how the levels were established. When Lake Jane is at 9211, that is a real flood condition. When. Lake Olson is four inches above the weir, he does not feel that is a flood condition and feels there is some reason to question q putting the no -wake ordinance on at that low level. Lake Jane is three feet above its normal level, and LAKE ELMO CITY COUNCIL MINUTES ll-'7-tall PAGE 5 Lake Olson is three inches above its normal level, it seems like there is a double standard being applied. Maybe the no -wake ordinance should not apply to Lakes Olson and DeMontreville at the proposed level. Mr. Rowe stated the City is way out of line with the 930.25 level, it should be a lot lower. He further recommended that the height be set higher with the condition that no sandbags are used to create that height. Set the level at 931 without sandbags used to artifically raise the level, and then say that the slow no -wake restriction is in effect. Dick Murray explained that, in visualizing the weir as a dam, the top of the weir is at elevation 929•85 feet. Last ,year, at the time when the sandbags were placed on the weir, the water was approximately four inches above the top of the weir. That was the time that the VBWD Board determined that it was in the best interest to place the sandbags. It was also the .level that the lake was at; when the City Council imposed a ban on boating, That ban was put on at the request of the people who lived on the lake. The wording that was put into the ban that the City Council approved was that there would be no boating when the lake was above elevation 930 feet, which only allowed about 1/2 inch of water to be flowing over the top of the weir when you had a no boating restriction. The City Council. is now proposing to change the wording of that Resolution to allow boating when the lake is at 930.25, about four inches above the top of the weir. The discussion about the hole in the weir is to place a hole 1-1/2 feet below the top of the weir which would bleed the water off of Lakes Olson and DeMontreville with the hopes of getting rid of it down on Lake Jane. That possibility is still pending, it is part of the 509 Plan and VBWD is hoping to implement it. Mazzara asked if it was not true last year when the sandbags were put on, they wanted "x" amount of acre feet to store water because it could not have been handled on a pump in Lake Jane. Mr. Murray responded that the placement of the sandbags was to buy about weeks time so that a diesel pump could be put into Lake Jane. An overflow level. of 930.25 is not uncommon on Lakes Olson and DeMontreville. The summer rains that we had this year put those lakes up to that level in a matter of days. They would have stayed at those levels for several days without any more rainfall, just because of the inflow of water from upstream. Mazzara asked how close we are to getting the eight inch hole in the weir, and what are the problems. Murray responded that the problems are VBWD has to submit this plan for review by all of the cities in the watershed district. The final approval comes from the County and any implementation is the responsibility of the Watershed Board. VBWD is at the point where they are going to present their plans - they should be out within a week or so. The approval of the 509 Plan is contingent upon DNR approval as far as what lake levels can be utilize. The DNR has given the VBWD preliminary approval to put an eight inch hole in the weir on a LAKE ELMO CITY COUNCIL MINUTES 11-7-84 PAGE 6 Lake Olson to bleed the lake down 1-1/2 feet. It has not been agreed to .lower the weir permanently, but VBWD has suggested it. The DNR said."no", but VBWD will determine that the operation of the lake between 1.-1/2 feet below the top is consistant with the way the lake has behaved in the past. Once the 509 Plan is approved, the schedule for implementation is (if the counting would start now) to see construction during 1986. Realistically, it is too late to see anything happen in 1985. Eder stated that he knows there are some strong feelings both up and down on the lake levels, and suggested in the best interest of others that may want to comment, we should continue this hearing until the next meeting. M/S/P Eder/Morgan - To continue this public hearing for the proposed ordinance 7964 - Surface Water Use at the 11-20-84 meeting. B. VBWD request to continue pumping from Lake Jane to Park Pond after 11/15/84. Mr. Dick Murray stated we have had over five inches of rain in October. The year to date rainfall is almost eleven inches over normal. As a result of this, we have got almost as much water In the watershed system as we had after the June rains. There is'407 acre feet more water in the Lake Jane sub -watershed than we had a year. ago November. A similar condition exists downstream in the West Lakeland area where we have 189 excess acre feet of water.' The water in West - Lakeland has now reached down to Fifth Street, which is the farthest point south that it as ever been. VBWD would like to continue operating the pump on Lake Jane, past the November 15th agreed upon date, and remove as much water from Jane that is possible. VBWD is willing to live with an agreement that if we get significant snowfall, whereby the water flowing from Park Pond would impair the cross country skiing, they would terminate pumping. Park Pond has gone down about one foot since October 20th, and a lot of that is because the diesel pumping from Lake Jane was stopped. The diesel pump was shut off on August 30th. The diesel pump was stopped because Lake Jane was down to an elevation of about 922 feet. It was costing about, $250 a day to operate the diesel pump, and with the water that was upstream at that time, VBWD felt that the electric pump would be adequate to .receed Lake Jane. Lakes Olson and DeMontreville were well below the weir. Sunfish Lake is two feet above where it was one year ago, and it is still rising. Sunfish Lake did not rise during October equal to the amount of rainfall we had. There is still a significant, amount of seepage out of Sunfish Lake, yet there is no disputing the fact that it came up two feet since a year ago. The water is probably within three vertical feet from the machine shed that Mr. Beaubien has, and it probably has inundated a well that he has near his machine shed, which he uses for irrigation. His house is well above any of the flood levels. The top of Mr. Beaubien`s well is not sealed, it looks like a pipe that was a sandpoint. The well is about forty -feet deep, a LAKE ELMO CITY COUNCIL MINUTES 11-7•-84 PAGE 7 and should be sealed up. The enforcement of capping the well would have to come from the Health Department. Morgan stated he could see no harm in running the pump as long as we don't get the slush dams like we have previously. M/S/P Morgan/Mazzara, - To allow VBWD to run the pump in Lake Jane until there is significant snow that could cause a problem. (Motion carried 14-0). C. Review request from Jerry Kromschroeder .for. City Water Service and Main Extension. Mr. Kromschroeder stated in his letter of October 9, 1984 that in the process of laying some preliminary groundwork for the future construction of a home on Lot 2, Block 1, Ruths First Addition he was informed by the the Building Official that the existing city water main in 32nd Street North is dead -ended at a fire hydrant approximately 260 feet east of his property line, and that, another water main is also dead -ended in 33rd Street approximately one block north of his property. Having city water available to his property would be more desireabl.e than installing a well and pump system. He .requests that the City consider extending the existing water mains in 32nd and 33rd Streets and connecting the two mains together, thus completing the water main loop which would improve the performance of the water system in that area of the City.. The benefits from extending the water main would not only affect Lot 2, but also Lot 1 and the property west of the intersection of Klondike Avenue and 32nd Street. The City Engineer stated that a couple of years back, he was asked to look at the whole water system and see what recommendations he might have to improve the overall reliability of the water system. When he looked at the water system, he suggested that one of the improvements that should be made, either as :funds become available or as the extensions are regested, is to .loop two present dead -ends (those on 33rd and 32nd). If the Council would like to proceed, the Engineer recommended to find out; who has water and who does not, or who has paid for part of the water main and who hasn't. The Engineer is under the impression that a water service has been extended beyond the point; that is shown to someone that may have the benefit of water who may have never paid for any water main in front of their house. He also feels that we could inquire with a mailing as far as who else in the area migh be interested in public water. In response to a question from the Council as to how much more capacity our city water system could service, the Engineer responded that would not be a problem. In fact, that inter -connection would provide better supply capabilities than just reaching out like we do know. The benefit would be both in the quantity and quality of the water. The quality benefits are that dead -ends have a tendency to accumulate stagnant water, and the ends need to be flushed more frequently to get rid of taste and odor problems. The quantity benefit is that it provides each fire hydrant to be supplied by two pipes instead of one. The pressure loss is split in half. Having two LAKE ELMO CITY COUNCIL MINUTES 11-7-84 PAGE 8 six inch mains feeding a fire hydrant is about the same as having one eight inch. Another benefit would be if there is a break in the main, with this inter -connection it could be valved in such a way that you could keep more people in service if there was a break. Regarding the cost of this project, the Maintenance Foreman stated that restoration of the street could be quite costly. The trees are right on the .road, and it may be beneficial to remove the trees and widen the street because as it is now, it is tough .for a school bus, or any other type of vehicle, to meet In that narrow area. i Eder reminded the Council that they had a similar request previous to this one. The previous request was dropped after the City had spent money, and Eder stated that the applicant would have to move with a petition guaranteeing that the applicant will. not back out. The Engineer stated if this is to be a assessed project, certain procedures have to be followed. A feasibility report needs to be prepared, a public hearing has to be held, etc. Mr. Kromschroeder stated that he would prefer to have city water rather than a well, but if it is going to be outrageously expensive and If it will make all the neighbors unhappy, he will put In his own well. Morgan stated he feels that the City would like to put the water thru, but does not have the kind of money to do that without assessing. Eder suggested that the adjacent property owners be advised by letter of this request to find out if there is any other interest from these property owners. Consensus of the Council. is to contact the residents, including those on Klondike, inviting them to respond to this proposal. Mr. Kr.omschroeder pointed out, regarding the corner of Klondike and 32nd Street which is a very sharp corner, that sometime in the past a portion of his property was deeded to the City to round off that corner to make it safer. If the street Is going to be torn up anyway, and possibly made wider, that might be the time to put in the:, water main. D. Other The Engineer informed the Council that the County Board will hold a public hearing on Wednesday, November 8, 1984 for the purpose of ordering all of the 201, improvements for which'the County, thru a bond sale, is going to provide the interim financing. Lake Elmo is one of those communities. The County has asked a representative from each of the communities in the program to make a short presentation and be available to answer any questions. The Engineer will attend the meeting on behalf of the City. The Engineer asked to review the cost to the individual. In previous discussions of the estimated cost to the individual, we took the total LAKE ELMO CITY COUNCIL MINUTES 11-7--&4 PAGE 9 ineligible costs and divided it by the number of individuals participating in the program and came up with about $1000 per individual. The rational for that is that everyone, regardless of their soil conditions or situations, received the same benefit: a septic system that is to present City Code. However, in the 131 systems that are being upgraded., some will take a much smaller improvement than others. The Engineer asked the Council for their opinion as to whether or not we should still go with an equalized share to everyone, or should it be based on what their actual system requires. Dunn feels that the participants should be charged according to their individual cost. There will be the off -site systems which are very expensive, and the indiviudal with an on -site system shouldn't have to pickup a percentage of that cost. Morgan would like to see some kind of a sliding scale where the people would have a maximum rate, but yet the complexity of the problem would be reflected too. The Engineer stated that would not be a complicated procedure because it will be a unit price contract. We will. know how many feet of pipe, how many yards of sod, etc., went into each indiviudal system. So at the time of the assessment hearing it won't be very difficul.t to calculate that. The Engineer stated that; the City will be divided into four contracts. i Three of the contracts will handle the 97 on --site upgrades. The fourth contract will be for all of the off -site and collector type systems. The Engineer feels comfortable that he can extract individual systems from the bid. It was the consensus of the Council that the Engineer state at the public hearing that the average cost will be $1000, but the property owner, will. have to pay their fair share of the improvement that takes place to serve their home. 7. City Council Reports (None) 8. City Administrator's Report A. Review City Snowplowing routes and policy. The Council reviewed the snowplowing routes, snowplowing policy, maps and memo from the Maintenance Foreman. Discussion on alternating where the snowplowing would start. The Maintenance Foreman stated that because of the way that the routes are constructed and the dead -ends, he feels their present route is the most feasible. Eder stated that if a truck inadvertantly hits a mailbox and shears it off, the City should pay for replacing the box. Wisdorf stated he would go along with the City incurring the cost of LAKE ELMO CITY COUNCIL MINUTES 11-7-84 PAGE .10 replacing the mailboxes that are damaged, as long as the homeowner would submit a cost record and do the work themselves. Dunn stated that there are two reasons why the Old Village area has been praised for its efficient snow removal service. If the equipment was fueled and ready to go in the morning the operator could start earlier„ Also, the crew should start earlier. Anytime before daylight; is a lot safer because there is very little traffic. Wisdorf stated there are still normal maintenance things that have to be checked in the morning before the trucks leave the shop. On the most part, they are ready to go, except for checking tires, oil, blades, etc. Eder asked about the bump on the North side or Lake Jane, where the culvert was put in. The Engineer suggested that unless it is something that we can't live with this year, he would rather wait until spring to fix this bump to see if there is some settlement before we make the developer go in and repair it. What happened here was there was a storm sewer crossing across Jane Road North as part of the Neudahl improvements. When the subcontractor repaired the blacktop, he overfilled it and now there is a bump. If' this is a problem, the excess blacktop could be shaved off. M/S/P Morgan/Dunn - To accept the Snow Control Policy and Routes as presented. (Motion carried 4-0). Wisdorf asked if he should still pursue the truck and the wing. The equipment that was used last, year worked well enough to serve the purpose. The reason for the wing was it could be done a little faster. It is not a necessary item, it is something that he would like to have on the truck, and if he cannot get it this year, he would like to get it next, year. The entire purpose of the wing is to improve productivity. Consensus of the Council is for Wisdorf to pursue getting this wing. B. Oak Wilt Disease Problem in the Iiighl.and Trails Area. The Council reviewed the memo from the Maintenance Foreman regarding the trees with oak wilt disease on Lot 14, Block 2, DeMontrevi.11e Highlands 6th Addition. It was noted that the owner of this lot, Roger Derrick of Derrick Land Company has requested that, the City remove these trees and assess him the cost for doing so. For the City to proceed with this work, there is a public hearing requirement with legal notice published twice :in the City's official. newspaper. Notice will be published In the official newspaper on November 7th and 14th and this public hearing will be held on November 20th, 1.984. The City has received a bid to do this work from S & S Tree Specialists, Inc, in the amount of $2900 which does not include any stump grinding. LAKE ELMO CITY COUNCIL MINUTES 1.1-7-84 PAGE 11 Dunn stated that all costs incurred by the City (legal fees, providing the financing, administrative costs, etc.) for this project should be the sole responsibility of Derrick Land Company. C. City Water Meter Card Policy. The Administrator reviewed the revised Policy of Water Meter. Readings and noted that this policy just covers the meter reading cards. The City Ordinance covers the rules for the entire water, system, which includes shutting off the water, how we bill the resident if the cards are not returned, etc. M/S/P Morgan/Mazzara - To approve the policy of water meter, readings for the implementation of the water Pieter card system in the City of Lake Elmo as drafted by the City Staff. (Motion carried 4-0). D. Review City Water Rates. The Administrator advised the Council that in order to make the water department self-sufficient, an increase of the per quarter charge per thousand gallons would have to go to ninety -cents from the existing sixty -cents. This fifty percent increase or thirty -cent jump is required, simply to get the fund closer to a break-even point. It is proposed that the City increase the rates and not the minimum amount or the fixed expense charge. This is because the staff believes that, the people that use most of the water should pay to help get the fund self-sufficient. While most of the people that pay the minimum rate are the elderly residents on fixed incomes, the solvency of the water fund should not be balanced on their backs. M/S/P - Mazzara/Morgan - To call a public, hearing for November 20, 1984 for the proposed water rate increase, and to prepare a draft a resolution for the purpose of this public hearing. (Motion carried 4-0). E. Planning Commission Conference. M/S/P Mazzara/Dunn - To authorize the registration payment of $36 for any Planning Commission member or City Council member who desires to attend the Annual Planning Institute on November 30, 1984 at the Earl Drown Center, University of Minnesota St. Paul Campus. (Motion carried 4-0). P. PERA Resolution. The Administrator suggested that the Council adopt a resolution indicating the City's support for a complete audit and review of PERA. M/S/P Eder/Morgan -- To adopt Resolution 84-58 indicating the City of Lake Elmo's support for a complete audit and review of PERA. (Motion carried 4-0). LAKE ELMO CI`.PY COUNCIL MINUTES 11-7-84 PAGE 1-2 G. Other (None) The meeting was adjourned at 9:10 p.m. Resolution 84--58 - PERA Resolution Since we do not have time to discuss every point presented, it may seem that decisions are preconceived. However, background information is provided for the City Council on each agenda item in advance from City Staff and appointed Commissions; and decisions are based on this Information and past experiences. In addition, some items may also have been discussed at previous Council meetings. If you are aware of information that hasn't been discussed, please fill out a "Request to Appear Before the City Council" slip; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items requiring excessive time may be continued to another meeting. AGENDA LAKE ELMO CITY COUNCIL NOVEMBER 7, 1984 7:00 P.M. Meetings Convenes 1. Agenda 2. Minutes: October 16, 1984 3. Claims 7:15 p.m. 4. Public Inquiries 5. Canvass City Election Returnp 6. City Engineer's Report 7:30 p.m. A. Public Hearing for consideration of proposed City Ordinance 7964, amending the Surface Water Use Ordinance, in conformance with R84-44. B. VBWD request to continue pumping from Lake Jane to Park Pond after 11/15/84. -------------------- BREAK ----------------------- C. Review request from Jerry Kromschroeder for City water service and main extension. D. Other 7. City Council Reports 8. City Administrator's Report A. Review City snowplowing routes and policy. (OVER) B. Oak Wilt disease problem in the Highland Trails area. C. City Water Meter Card Policy. D. Review City Water Rates. E. Planning Commission Conference. F. PERA Resolution. G. Other .• JMu P. K W.$1.K Ip U. N. a d LOCATION OF THE FOLLOWING 11-7-84 CITY [CIL AGENDA ITEMS ARE INDICATED BELOW: 6C AND 8B. i..... a _._ a i low a � 1 on CITY of LAKE ELMO CLAIMS TO BE APPROVED AT NOVEMBER 7, 1984 LAKE ELMO COUNCIL MEETING Petty Cash - Fire Department $ 9.21 Office 26.48 Water Department 2.83 Maintenance Dept. 3.50 MECC - MIS - Fund Accounting & payroIT training program Postmaster - postage meter St.Treas.-Social Security Contribution Fd. - Oct. Commissioner of Revenue - October State Withholding State Bank of Lake Elmo- October Federal Wh. State Treasurer - 3rd. Quarter Building Surcharge Audrey Olsen to replace election judge check from primary Snyder Publications - book, "The Art of Taking Minutes" Patrick Klaers - November expense Lake Elmo Associates - Nov. Rent L.M.C.I.T. - Nov. hospitalization Minn. Benefit Assn Allied Group Insurance Trust Mary Meyer - 10/23/84 newsletter Laurie Waterman - newspaper Four Seasons Services - coffee etc. Junker Sanitation James McNamara - October Mileage Lake Elmo $ 89,88 Mahtomedi 104.44 Gerald Dahlberg - October animal control officer Oakwood Animal Hospital - Oct, disposal & board d Lawson Raleigh & Marshall - Oct. General Legal TKDA _ Engineering General $ 885.21 Parks 385.50 Jane Road 72.03 M.S.A, 310.87 Walter S. Booth - election supplies�--- Curtis 1000 - letterheads, office supplies American Typewriter - office supplies Pitney Bowes - postage tape, office supplies Computerland - Super Serial Interface card Northwestern Bell AT &T Northern States Power - Street Lights Fire Department Maint, Bldg, Parks Water 85424 Mid -Central Fire - Fire Dept. 85425 Lake Elmo Firemen's Relief Ass 85426 Jim Hatch Sales - Water Dept. Streets 85380 thru 85393 - refund of sealcoat assessment prepayments $ 372.75 85394 (14 people prepaid and their streets were not done) 85395 85396 85397 85398 85399 $5400 85401 85402 85403 85404 85405 85406 85407 85408 85408 85409 85410 85411 85412 85413 85414 85415 85416 85417 85418 85419 85420 85421 85422 85423 Fund $ 655.19 90 82 102 Y2 56,75 239.24 supplies 'n - State Fire Aid $ 91.79 104.50 85427 Brad Ragan - Maint. Dept. Grader Tires 85428 Lakeland Ford - Maint. Dept. 79 Ford repair 85429 International Hough - Maint. Dept. truck repair 85430 BBT Equipment, Inc. - Parks Dept, equip repair 85431 Kuehl Electric - Parks Dept. timmer for tennis cts 85432 Hydraulic Door Closers - Park Shelter 85433 Blind -Custodial Products - Park Shelter supplies 85434 Hagbergs - Water Dept -Bleach 85435 Water Products - Water Dept,. Hydrant lid Total 42,02 200.00 200.00 880.01 853.00 1,570.40 561.05 31,83 14.45 100.00 1,689.00 1,359.78 52.00 76,94 250.00 3.20 30.00 84.00 194.32 336.00 313.50 2,168.00 1,653.61 5.02 95.33 60.88 14.90 1,54.00 333.80 33.68 1,144.92 49.10 9,172,00 196.29 177.55 302.60 24.37 13.49 84.52 109.00 76.32 15,21 65.73 C '), lrA G-7 MEMO October 31, 19B4 TO: Mayor and City Councilmembers FR: Patrick D. Klaers, City Administrator RE: Informational Material for November 7» 1984 Council Meeting I regret having to inform the City Council that earlier this week Councillor Laura Fraser received news that her father had passed away" Laura's family lives on the East Coast and the staff has sent flowers on behalf of the Council expressing their sympathy. Laura will be out of town for the 11~7 meeting" l" Attached for your information is the most recent City Newsletter, dated October 23, 1984. This newsletter edition highlights articles on the Waste -to -Energy Project and the up coming election on Tuesday, November 6. 2" Regarding the up coming election, the Staff has been informed by Washington County that the names of the candidates are rotated from one precinct to another. The staff did not have any input in the process or placing names on the ballot as the County has this responsibility and did so without consultation with the City" 3" Attached for your information is a newspaper article from the October 29, 1984, Minneapolis Star and Tribune. This article discusses NSP's efforts for garbage disposal plants. The article also mentions the Ramsey/Washington proposal for both a waste -to -energy plant and RDF plant 4. Earlier this month the staff received a question from a Council member concerning the placement of water shut offs on new hook-ups to the City water system" In response to this questions, their are three shut-off locations for water services to new businesses and homes" The first shut-off is at the curb stop located at the edge of the City street around the curb location. The second spot for a water shut-off is outside the house by the water meter" The third location is inside the house very close to the water meter location" Therefore, when the City needs to shut off a water service this can usually be accomplished without digging into the street to locate the curb stop" 5" Attached for your information is a memo from the AMM Executive Director, Vern Peterson, to all member cities" This memo outlines activities that are of interest to the AMM and its member cities" 6" Council member Laura Fraser is suggesting that the Lake Elmo City Christmas party he held on Friday afternoon December 14, 1984" Councilmember Fraser has already ordered the mugs in concurrence with the motion approved on October 2, 1984, Additionally, in the past we � \ have used a number of catering services to provide the snacks for this event and for this 1984 party we will be using John Schiltz of the Lake Elmo Inn to provide these small extras. Please keep this December 14 date in mind and we will try to get some concurrence from the Council either officially at the November 20 Council meeting or informally at the and of the November 7 meeting" The official date needs to he set before the end of November in order that invitiations can be sent out to all parties that are to be invited to this activity. / \