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HomeMy WebLinkAbout04-02-85 CCMSince we do not have time to discuss every point presented., it may seem that decisions are preconceived. However, background information is provided for the City Council on each agenda item in advance from City Staff and appointed Commissions; and decisions are based on this information and past experiences. In addition, some items may also have been discussed at previous Council meetings. If you are aware of information that hasn't been discussed, please fill out a "Request to Appear Before the City Council" slip; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items requiring excessive time may be continued to another meeting. AGENDA LAKE ELMO CITY COUNCIL APRIL 2, 1985 7:00 P.M. Meetings Convenes 1. Agenda 2. Minutes: March 19, 1985 3. Claims 4. Public Inquiries A. Julie Bettendorf regarding traffic speed and safety of children on Highlands Trail between Hilltop Avenue and DeMontreville Trail. B. Other 5. Planning Commission vacancy interview with David Lang, 5451 Hilltop Avenue North. 6. Fire Department bid award for 1-ton truck and related equipment quotes: Fran Pott 7. City Engineer's Report A. Green Acres CUP amendment application by Howard Springborn for the addition of a water slide and bumper boats (continued) B. Landfill and safe drinking water report and recommendations. C. Location of water service shut-off valves. D. Sunfish Lake Petition: Preliminary ". cost estimate. E. Midland Meadows Preliminary Plat request for a one year extension of time. F. Other ----BREAK------------------------- 8. City Council Reports 9. City Administrator's Report A. City load limits (weight restrictions) on City streets and problems relating to garbage collection. B. Proposed fee for inspection of existing septic systems. C. City Attorney (civil) selection. D. Parks Commission Recommendations: 1. Park donation fee 2. Landfill payments E. Clean Up Day (update) F. Deputy Clerk Position and Secretary vacancy. G. City of Ramsey request relating to Landfill legislation. H. Other LAKE ELMO CITY COUNCIL MINUTES APRIL 2, 1985 vb�d..7 Mayor Morgan called the meeting to order at 7:03 p.m. in the council chambers. Present: Armstrong, Christ, Mazzara, Administrator Klaers, Engineer Bohrer. Absent: Dunn (excused) 1. Agenda M/S/P Armstrong/Christ - To adopt the 4-2-85 City Council agenda as amended: Add: 5B - Interview with Dean Johnston for Planning Commission vacancy; Add 8A - Appreciation dinner for former Mayor Eder and Councillor Fraser, and former Planning Commission members Bob Dreher, Vicki Gifford and Howard Michels; Add 8B - Evanoff sanitary system; Add 9D3 - Work in DeMontreville Park ballfield; Add 9HA - Maintenance Foreman applications. (Motion carried 4-0) 2. Minutes M/S/P Armstrong/Mazzara - To approve and accept the minutes of the March 19, 1985 City Council meeting as written. (Motion carried 4-0) 3. Claims M/S/P Mazzara/Armstrong - To approve claims 85958 thru 86005 as presented. (Motion carried 4-0) Christ suggested that the City examine more closely the need for Placing ads for employment in newspapers outside of the area (in particular the Minneapolis paper), and would be interested in knowing what kind of a response the City received from this particular ad. 4. Public Inquiries A. Julie Bettendorf regarding children on Highlands Trail DeMontreville Trail. traffic speed and safety of between Hilltop Avenue and Ms. Bettendorf was not present for this discussion, but the Administrator confirmed that there are no speed limit signs on this small stretch of road. He furtljer suggested that the City put up a 30 mph speed sign, and perhaps a sign stating "slow - children at play". M/S/P Morgan/Armstrong - To post a 30 mph speed sign on Highlands Trail (exact location to be determined by City Engineer), and if this does not control the speeding to ask the Washington County deputies to set up radar. (Motion carried 4-0) 5• Interviews for vacancies on Planning Commission A. David Lang, 5451 Hilltop Avenue North Regarding the major planning and development issues confronting the City of Lake Elmo, Mr. Lang feels that these issues focus on industrial development and the level of services provided by the City. He believes any development must not only support but also preserve the style and beauty of Lake Elmo living. Mr. Lang further stated that he sees the role and function of the Planning Commission to be LAKE ELMO CITY COUNCIL MINUTES APRIL 2, 1985 PAGE 2 the study in detail of planning related matters that impact the present and future social and economic,status of the City. The Commission must develop options and recommendations upon which the Council should act. The ,Commission',s,regbonsibi�l�ty is primarily„in the areas of research; analysis, projection and proposal. Mr. Lang has been a resident of Lake Elmo for_;-1/2,years and,wprks for, Cardio Pace Medical in Roseville" Mr. 'Lang and his family en,7oy the splendid rural atmosphere of Lake Elmo and would like to,.keep,it that way. `Christ/Armstrong:- o'appoint David Lang, 451 Hilltop Av6nue North as' a full voting 'member ;on, t.hePanning Co t ?? sgion.. (MotiQ carried 4 0 ) [ B. `bo'an Johnston,;82'00 Hill Trail North. Regarding the major planning and development issues confronting the City of Lake Elmo, Mr. Johnston feels that Lake Elmo will be.racing a lot of pressure to develop because of its proximity to the metropolitan area. _A well defined plan and,,,s.trong re7aated,ordinances are -Pied(essrary f, assure that development ie d,elibgrat.e,, ,carefµlly considered. £na in the''b�est interests' 'of the people of Lake Elmo. Mr. Johnston further stated that he sees the role and function of the. Planning Commission to advocate for careful developent and strict implementation of the comprehensive plan.,. _.He,fe.gls.�the Commission exists to be a resource to the tbuncil in planning matters. Mr. Johnston has been employed by 3M for 17 years. He served on the Cottage Grove Charter Commission .for aproximately,five„yes.rs and,,has partic pated',in community;`2ctivities.,' Mr. Johnston has lived in Lake Elmo fora'abou't two 'years', but feels that a person has an obligation to be active in the community, and planning is an area that matches his interests. Mr. Johnston would like to see Lake Elmo remain exactly the way it now is. M/S/P Christ/Armstrong - To .appoint -Dean ,J,ohnston.,; 8200 Hill Trail North as the first alternate to the Planning Commission. (Motion carried 3-0-1 <Morgan>) Morgan apstained from this vote as he has ,mown Mr. Johnston for .many years. 6. Fire Department bid award for 1-ton),truck.and related equipment quotes: Fran Pott ' The bids received are as follows: 1' Ton Tick 'i)p Truck: Brodkman, Motors "Stillwater Motors Heritage Ford Communication Equipment: $,1103`2, < , 14,080. 12,329 'Communicationn'Spec $ -793 General Communications 1,215 Fire Apparatus: Custom Fire'App.' .6,,490 General SafetyEquip• 5,3:55 , LAKE ELMO CITY COUNCIL MINUTES APRIL 2, 1985 PAGE 3 Fran Pott stated that if the low bids are taken, there is still room in the budget for the wench which will cost approximately $1200, and recommended that the City Council accept the three low bids. M/S/P Christ/Morgan - To accept the low bid from Brookman Motors for a pick up truck as bid in the amount of $11,932; to accept the low bid from Communication Specialists for Communication Apparatus as specified in the amount of $793; and to accept the low bid from General Safety Equipment for Fire Apparatus as specified in the amount of $5,355. (Motion carried 4-0) 7. City Engineer's Report A. Green Acres CUP amendment -_Howard and Gaylen Springborn for the addition of a water slide and bumper boats. It was noted by the Administrator that the City has received from Mr. Springborn a petition with approximately 500 signatures indicating support of the water slide and bumper boat proposal, a letter from Mrs. Springborn, and two letters from R.L. Guidon. Christ stated he visited the proposed site and has reviewed all of the information that has been presented, both pro and con. The Springborn's have'always,operated a good business, and he has no reason to believe the water slide would be operated any different. The opponents concerns are the potential noise, increased traffic, vandalism, theft, decreased property values and a general disruption of the peace and quiet they paid a premium price to receive. In sorting through all of this information, the City's rules and regulations or ordinances provide the only basis on which to make a decision on the application. There is a potential investment in excess of $300,000 and does not feel he can interpret this type of expenditure to be considered a commercial use.of a rural nature - it is strickly commercial. He does not feel the City has a legal right to approve this application. Armstrong feels that the zoning as it is now is Agricultural, and in order to expand the existing CUP the proposal would have to be a commercial recreation of a rural nature. She forsees parking and traffic problems, a "State Fair" atmosphere all summer long and feels the City cannot expand this CUP to include this very commercial activity. Mazzara stated he vistied the site. He likes the concept, and believes the effect on the community will not be as great as some of the people have proposed. However, to comply with the City's ordinance, it would be hard to vote for this proposal, even though he feels it could be beneficial to the community. Morgan stated he visited the site. When a decision like this is made, it has to be made not only based on what is good for the majority of the people, but also how it affects localities. In this case, many of the people of Lake Elmo are not affected, but the people living adjacent to this facility would be. Christ/Armstrong - To deny the application from Green Acres (Howard and Gaylen Springborn) for an expansion of their existing CUP to include a water slide and bumper boats. (Motion carried 4-0) LAKE ELMq--CITY COUNCIL MINUTES,,-,APRIL 2, 1.985 PAGE 4.,.- B._ Landfill Safe Drinking Water Issue ma or issues concerning s memo of'3 27-85 in which he discusses the The Engineer reviewed his j this 'safe drinking water is'sue.The Counties agree ,on most major,i,ssues. There are four issues which the parties do not agree'and which merit further^d'iscussion. These issues are (1) System. Expandibility;.(2) Opperation and Maintenance Costs;. (3),Fire Protection;' (4),Watermain'ilou'te. „ With reference to the cost estimates, Qn'page 3 of, the ,report, the Engineer stated that the figures are from 04 County", and he does not necessarily agree with the figures. In reviewing the entire file.,on the Advisory Committee Report, which began about a year ago, up until July of 1984 the figures the County was.., using for the system without the fire protection was a'3�00'gallon per minute well for just 52 homes. What came out in this report is only 100 gallons per minute for 52 homes and 200,gallons per. minute for 130 homes It was the opinion of ti'e Engineer that the .people, that, are. ton private wells now are able, t4 do certain things. If they can water the lawn, wash the car arid' do a "load 'o'f -Laundry at the same "time, they should have the same capability with" a public water supplysystem, and would not want to recommend a very minimal system that ,would, require, sprinkling -bans right away. Oftentimes these rough 'designfigures and rough cost estimates all of a sudden become, locked,into.stone. They are strictly preliminary and that is the way they should be viewed, and we should point,that_put to the County. The reiativ'e`difference hetween'no fire protection and fire protection on the`estimate shows about $110;OOd just for water supply alone. For $110,000 we might be able to get, instead of'a large capacity well, a small. elevated storage tank. Or, we might be able to provide with arvalveionyThe,makiri;valvegvouldnnottbe'openede ne Oakdale, water 'system xcept in the, case ,of a fire. The estimated cost of a 50,000 gallon elevated tank would be somewhere lieu o the bhor capacl2� 000 to $140,000., This option would-be in in the neighororhood,oF $ , it Mazzara feels that the residents 'in the area should have some input as to what they desire as 'they .Would .be, paying the costs that_are, not covered by'the Counties. Morgan.feels that the well striping -is not the answer to containing the contamination to the site. Some of the contaminants they,are;not concerned with right now, but,have been metioned,, have boiling points higher than water. He fee'ls'that there is no they can,s,trip those contaminants out, and feels that the City should negotiate for the expanded system based on that premise. jim McLeod; 898j,4�nd'�treet',(HELP member) stated that i e fire "protectionissue was brought.up,by Councilman Dunn. Dunnfelt that it should be a bargining issue in that the City was going to incur expenses for billing, etc., for running this water,,system and that the County should pay the City something for that. It was suggested that one of the ways,the County could pay,would be,for fire_ protection.. Mr: McLeod further advised the'Council that neithe'r,'County Board;,, LAKE ELMO CITY COUNCIL MINUTES APRIL 2, 1985 PAGE 5 adopted the staff recommendation. They adopted the recommendation, and then both Board's put an amendment onto the recommendation that it should be an assessment against the property, and then the homeowners should sign a release of claims, and upon signing this release the Counties would pay the assessment. Mr. McLeod sees two problems with this proposal. The 301E Study (a federal study on legalities and hazzardous waste injuries) points out that most personal injury occurs ten to twenty years after the fact; very few occur within the first five years. So, people are being asked to pay for this water system unless they are willing to sign off any future claims that their family might have. Secondly, Mr. McLeod looks at this proposal as being "blackmail". This is, however, an issue that can possibly be brought up through negotiations between the City of Lake Elmo and the Counties. M/S/P Mazzara/Morgan - To send a letter to the Counties indicating the City Council of Lake Elmo would like to meet with them as soon as possible, with the entire City Council being our negotiating team, and to indicate to the Counties the City's strong feelings that the system be expanded to 325 homes, to negotiate on the Operation and Maintenace costs; to indicate the City's feelings about the watermain routes, that the City has concerns about the signing of releases, and that the gallons per minute questions and the fixed dollars costs are only preliminary and not firm costs. (Motion carried 4-0) C. Location of Water Service Shut -Off Valves The Engineer stated that according to the City crew, about 30% (or curb boxes in the Old Village have never been located, raised to boulevard grade, or are bent. He suggested that this be corrected a concerted effort in the summer rather than in frozen ground conditions in the winter when problems arise. He estimated that entire Old Village could be gone over in 1 to 1-1/2 months using maintenace worker and one CETA employee. However, it may take an additional CETA worker to keep up with the park mowing and other duties the regular maintenace worker would ordinarily be doing. all the curb boxes are raised and the location records brought up date, it would never have to be done completely again. It is reco d d th t th 70) by the one Once to mmn e a e City commit to this one-time program and allot the maintenance worker and CETA time to carry it out. It was the consensus of the Council to proceed with this project, as recommended by the City Engineer. D. Cost Estimate for Sunfish Lake Petition Mr. Dick Murray, Secretary, Board of Managers of the Valley Branch Watershed District reviewed his memo dated April 2, 1985 regarding Lake Elmo's petition to pump excess water from Sunfish Lake to land owned by the City to the area south of City Park Pond. The petition requested that an estimate of the Preliminary Fund be given to the City prior to proceeding with the project. The estimated costs total $15,120. The VBWD Engineer and Attorney have determined that in order to estimate the effectiveness of the project and possible side effects of the pumping, a mathematical model of the groundwater flow in the area will be required. The Engineer and Attorney are concerned that if results of the model are not available, it may be difficult to defend the rationale to assess the area included in Project 1005 for the costs of this project. The cost of this model represents $5000 of LAKE ELMO,CITY COUNCIL MINUTES., APRIL 2,1985 PAGE 6 the cost of the Engineer's Report, A decision to eliminatethe groundwater model from the Engineer's Report would ,reduce the. Preliminary Fund to a simple statement -of the cost of the pump,and pipe and a narration of pr.opsed improvments. The _project would be justified as an experiment to see if something should be done in the short time to avoid the problem on;Sunfish Lake. VBWD is concerned that a -review by various State agencies or a public hearing may reveal that such an Engineer's Report may be determined to be not sufficient to justify the project. In response to a question from .the Council as to.whether or not this project would be ordered by VBWD-if the City'did..appr.ove of the , estimated $15120 preliminary cost, Mr. Murray stated that thismoney will provide an. Engineer's and Appraiser's report that can be supported. To take the groundwater model out would leave a question. At the last meeting with the Sunfish Lake property owners, the Watershed managers were polled and felt that if a proper_petition-:was given to VBWD, and VBWD felt:_it was legal and supportable, that .the Managers would support _it with a favorable vote. Mr.. Murray does :not think the Managers have changed their opinions. Morgan stated he does not have the confidence that ,VBWD will do the project if the City -does support the preliminary fund._ He stated that he has been through this three times before. Each time we have agreement and a number that is agreed upon, it gets totally out of control. We can go back 18 years and look at the history of VBWD. They cannot do anything unless they have a petition, and when they get a petition, they immediately buildup the preliminary fund which makes for a real tough gamble for the City. Mr. Murray clarified that the Engineer's report would basically be a definition. of ,the problem and an explanation,of .the alternatives to solve the, problem._ are/unacceptable, andgthat itdshouldBreevaluateeitse osition Estimates position. (Motion and second withdrawn),, Morgan suggested that if the Board of Managers do not want.to help, they should resign and get some people in that do, want, to help... He stated he would call the County Board members and suggest that. M/S/P IMazzara/Christ - To table a decision on approv ng)the. Preliminary Estimate and to set up a meeting with the VBWD Board of Managers on the 12th of April for further discussion of .thi project. (Motion carried 4-0) E. Midland Meadows Preliminary Plat one-year extension. The Council reviewed a letter from J.R. Stockstead,.:Vice..President of Finnemann Enterpri_ses,• Inc.,in which a request is made for a six. month extension for, final plat approval of Midland Meadows Plat.. (Mr. Stockstead stated at the Council, meeting that he.would,like, to ,request a one yearrextension rather than six month extension as stated in his letter). His reason for requesting this extension is that the market conditions continue to be rather unfavorable and somewhat discouraging for a project such as that.whi_ch.is proposed. -At this time,.he is considering the feasibility of scaling down the project and developing the land. -in a less dense fashion. The extension requested will allow LAKE ELMO CITY COUNCIL MINUTES APRIL 2,, 1985 . PAGE 7 him time ,to.firm-up,the proposal and bring, it to the City for discussion and approval. ( M/S/P Morgan/Mazzara - To adopt Resolution 85-11 granting a one year extension to J.R. Stockstead of Finnemann Enterprises, Inc., for final plat approval of the Midland Meadows Plat. (Motion carried 4-0) City, Council Reports g - A. Appreciation dinner for retirin .City Council and , Planning Commission members. -. Armstrong, suggested that the City set up a date and time for an appreciation dinner for Maynard Eder,.Laura.Fraser, Howard Michels, Bob Dreher and Kathy Crombie. Armstrong will c4air,this committee and make arrangements for.the dinner. S. Evanoff's Sanitary System. The Evanoff's have indicated that they are in the 201,.Program. Their house is in the process of being moved back from Lake Jane, and should be ready for occupancy in approximately thirty days. They will not have a septic system and have asked if there is anything that can be done to move up their septic system installation prior to the start of the actual_ implementation of,,the,-,2,01- Program which isn't scheduled to begin until mid -summer.. The Engineer stated that the City y can dictate to the contractor which systems are done first (after the bids are let). To move up the entire,or,ogram is un,G,ertain at this time., The, Engineer As -e.xpe.cting a letter -from, the ,PPA,s�ating.,they have reviewed and approved the plans shortly, but after getting,th,is approval we; have to go through,the advertising and bidding procedure, and there is another review period after that. There is no way to install the Evanoff's system sooner and still have the, Federal Government„pay the biggest share.. There was a brief discussion regarding the residents that have . requested sand, and the following action was taken. M/S/P Morgan/Mazzara - That the.City follow the same procedure. as in the past which is to make available to the residents sand for sandbags, at the City's cost, and because of road restrictions that Care ie now uin effect, to deliver this„sand to,the.residents home with the y r (Motion carried 4-0) 9• City Administrator's Report A., Uoad,Limits on City Streets The Administrator stated that.in 1978, the City Council allowed. a variance to garbage haulers based on the health factor that could develop if the garbage is not collected. However, since 1979, no variances have been given to the garbage haulers and they have been forced to comply with the City's restrictions. haulersMoperating withinotheICiity h ofLaketo limits for the garbage - operating 7 ..tons .per axle, LAKE ELMO CITY COUNCIL MINUTES APRIL 2, 1985 PAGE 8 acknowledging that the County and State still have the option to ticket the truck if it is overloaded while traveling on a County or State roadway coming to or leaving Lake Elmo. (Motion carried 4-0) B. Proposed fee for inspection of existing septic systems. The Building Official stated in his memo of March 27, 1985 that when a house in the Lake Elmo area is in the process of changing ownership, one of the usual requirements is to have the septic system inspected, visually, for 'proper performance. In the past, the Building Official has made the visual inspection and verified the findings to the requesting source as a free service from the City. The Building. Official feels that the City should be charging for the inspections at the same rate that is charged by Washington County. M/S:/P To adopt ordinance-7969 amending the Lake Elmo City Code adding 105.04o C.8. "When an inspection of an existing septic system is -- requested, the following fees will he charged for said inspection: (1) New system first Year: Free;. (2) 1-5 years - In office verification: $25.00; (3) Over 5 years old on -site inspection: $50.00". (Motion carried 4-0) C. Civil Attorney (civil) selection. The City Staff indicated a strong preference for the appointment of Dave Magnuson as Civil City Attorney because of his extensive municipal experience and because his bid was lower than those submitted by Mr. Borer or Mr. Knaak. The Council discussed the bids, in particular the retainer fees that were submitted in the bids. It was the consensus of the Council to reject all of the bids that were submitted and negotiate with the preferred canidate the retainer section of the bid. Mazzara feels that rather than negotiating with just the preferred candidate, negotiations should be made with three of the four candidates that were interviewed. (Mr. Moosbrugger was eliminated because of his lack of expereince). M/S/P Armstrong/Morgan - To reject all bids for the civil aspect of the City Attorney. (Motion carried 4-0) M/S/P Morgan/Armstrong - To request that Mr. Fredrick Knaak come before the Council in the attempt to negotiate a contract with the City for the civil aspect of the City Attorney work. (Motion carried 3-1 <Mazzara>) Mazzara feels that Mr. Knaak is very qualified, but he is in the Senate a good portion of the year and will not be able to devote as much time to the City as other canidates would, and that negotiations should be left open to other canidates too. Dl. Park Donation Fee The Administrator stated that the Parks Commission has discussed alternative revenue sources to help with future Capital Improvements. One recommendation that was made is to increase the park donation fees imposed on developers. LAKE ELMO CITY COUNCIL MINUTES APRIL 2, 1985 PAGE 9 M/S/P Christ/Morgan - To adopt Resolution 85-12 increasing the Park Donation fee for developers to $250 per lot, as recommended by the Parks Commission. (Motion carried 4-0) D2. Parks Commission Recommendation on Landfill Payments. At the last few Parks Commission meetings, the Commission has been discussing alternative revenue sources. It has been noted that the last payment for the landfill is in 1986. This payment which is coming out of the Parks Fund in the City Budget is $3750. The other $3750 comes from the maintenance department. The Parks Commission is requesting that these funds continue to go to the Park Department, but only be applied to future Capital Improvements. M/S/P Morgan/Christ - That when the final payment is made for the landfill (1986), the City will continue to place $3750 into the Parks Fund Budget designating this money for Capital Improvements. (Motion carried 4-0) D3. Grading and Seeding DeMontreville Park The Administrator stated that Buberl Landscaping Company has quoted $800 to grade and seed DeMontreville Park. The ballfield area will be seeded with a special mix for that kind of use and the balance with a general use mix. M/S/P Armstrong/Christ - To accept the bid from Buberl Landscaping in the amount of $800 to grade and seed DeMontreville Park. (Motion carried 4-0) E. Spring Clean Up Day M/S/P Mazzara/Christ - To authorize Spring Clean Up Day to be held at the old landfill site on Saturday, May 4th, 1985 from 8:00 a.m. until 12:00 noon, and to charge the identical fees as were charged if 1984. (Motion carried 4-0) F. Deputy Clerk Position and Secretary Vacancy ' It was noted that Kathy Crombie submitted her resignation effective April 12, 1985. The Council reviewed the memo from the City Administrator and made the following motion. M/S/P Christ/Armstrong - To accept Kathy Crombie's resignation effective April 12, 1985; to appoint Mary Kueffner as Deputy Clerk effective April 15, 1985 at $8.50 per hour; to establish the new pay ranges of $8.25 for low, $9.22 for mid -point, and $9.70 for high for the Deputy Clerk position; to authorize the staff to advertise the clerical worker/secretarial position. (Motion carried 4-0) Armstrong stated that the City should advertise through the City Newsletter and the County's Job Service Center, and not advertise in the St. Paul papers. G. City of Ramsey's request relating to Landfill Legislation. LAKE ELMO CITY COUNCIL MINUTES, APRIL 2, 1985 _PAGE 10 The Council reviewed the information received from the City of Ramsey along with some proposed legislation and descriptions of current problems Ramsey is experiencing reg arding landfills. M/S/P Armstrong/Morgan --To adopt Resolution 85-13 "lending Lake Elmo's.support to the City of Ramsey's proposal regarding proposed legislation ibir�the-dont'ro1'and protection of host communities where landfill sites are located. (Motion carried 4-0) J H. Other. A. Maihtena'ce Foreman Applioa'tions ' The Administrator stated that he has narrowed down the twenty appl'icati'ons to those four he ,fee is are the most qualified. It was the consensus of the Council to review these four applications at the April 16, 1985 City Council meeting. However, Morgan suggested thAtlthe Council review All of the applications, if they so, desire, to determine ifthere are any more applioahts'that should be considered. B. Florence Duke - Beutel Pond Ms. Duke stated that eight years ago she wasassessed' for,a culvert that drains Beutel's Pond. She asked that this valve be opened as her basement is flooding. The'Adm'inistrator indicated'that the City Engineer has visited the Pond and it is still two feet below the authorized release time. Compounding that situation, Eagle Point Dam is up to the top,and we cannot release any water into'that area. This subject will be on the April 16th agenda with a report from the City Engineer. M/S/P Christ/Mazzara - To adjourn the meeting (10:20 p.m.) (Motion carried 4-0) Resolution 85-11 Midland Meadows Preliminary Plat Extension Resolution 85-12 Increase in Park Donation Fees Resolution 85-13 Support to the City of Ramsey for landfill legislation. Ordinance 7969 - Implement'ing fees 'septic system inspections' for property changing ownership. CLAIMS TO BE APPROVED AT APRIL 2, 1985 LAKE ELMO COUNCIL MEETING 85958 Commissioner of Revenue - March State withholding $ 1,406.0( 85959 State Bank of Lake Elmo - March Federal withholding 2,619.0( 85960 St.Treas.-Social Security Contr. Pd. - March FICA 2,649.4( 85961 Patrick Klaers - April monthly expense 100.0( 85962 Allied Group Insurance Trust 84.3( 85963 LMCIT - April Hosp. 902.K 85964 M.B.A. 52.0( 85965 Lake Elmo Associates Ltd. - April rent 1,760.7, 85966 American Typewriter - office supplies 38.7� 85967 New Avenue Industries - office supplies 43.3E 85968 Mary Meyer - 3/26/85 newsletter 250.0( 85969 Lillie Suburban Newspapers - legal publ. 21.2( 85970 St. Paul Dispatch - Foreman ad 81.9( 85971 Mpls. Star & Tribune-- Foreman ad 94.0( 85972 Curtis 1000 - Business cards - Mayor Morgan 120.9E 85973 Polar Plastics Inc. - 1,000 sandbags 173.6( 85974 Gerald Dahlberg - Animal Control Officer for March 324.0( 85975 Oakwood Animal Hospital 50.0( 85976 Northwestern Bell - Office $ 190.26 56;-2.5 Fire Dept. Maint. Dept.---5-3-17-5/•'27 0,3, -5`9 Park '--335:-6= 85977 AT & T - Office 33.6E 85978 Northern States Power - Parks $ 152.86 Street Lights 645.89 Maint. Dept. 332.62 Fire Dept. 272.66 Water Fund 264.82 1,668.89 85979 Lawson, Raleigh & Marshall - General Misc. $ 234.00 Prosc. 1,192.80 1,426.8( 85980 TKDA - MSA - 1984 $ 222.16 1985 1,197.66 General . - 70.00 1,489.8' 85981 M.M. Peaslee Co. - Fire Dept. 88.1E 85982 Road Rescue - Fire Dept. supplies 71.3` 85983 Jim Bjorkman - Fire Dept. supplies 16.0E 85984 Minnesota Fire Inc. - supplies 14.0( 85985 General Communications - Fire Dept. radio service 35.4` 85986 Don Streicher Guns - Fire Dept. flashlights 180.0( 85987 Wash. Cty Public Works - Salt -Sand 2,310.0( 85988 International Hough - Maint. Dept. truck parts 40.8, 85989 Vern's GTC - Maint. Dept. parts 27.7" 85990 Water Products - Water Fund supplies 113.4( 85991 St.Treas.-MN Dept. of Health - Water Fund 105.8; 85992 Hach Chemicals - Water Fund chemicals 50.11 85993 thru 86005 April 12th payroll 6,500.0( Total .:$. 25,260.0( March 27, 1985 TO: City Council -P�K FR: Patrick D. Klaers, City Adminsitrator � RE: Informational Memo for April 2, 1985 Meeting 1. Attached for your information is the most recent City Newsletter dated 3-26-85. This newsletter edition highlights the article on the Springborn CUP application. 2. The City hired Dan Olinger for approximately a 6-8 week period of time at $10/hr. We hired Dan on approximately February 9 and he has, therefore, been employed by the City for approximately seven weeks. Unless I hear otherwise at the City Council table on April 2, 1985, we will continue to use Dan at $10/hr until a maintenance foreman has been hired. 3. Attached for your information is a one sentence letter from Paul Magnuson asking the City to do something about the water level on Lake Elmo. Additionally, Larry Bohrer and myself have talked to Paul about the high water situation on Lake Elmo and we are doing everything in our power to keep the culvert under Lake Elmo Avenue open and to control the Eagle Point dike structure. In my telephone call with Paul, he also thanked the City for its effort and work on Klondike Avenue earlier this week. 4. The City has been doing some work on Klondike Avenue down towards the west side of Lake Elmo. The high water is causing soggy road conditions and the crew has been hauling in some very cheap fill that we located from Shafer Contracting. Hopefully, this will secure the road until the high water recedes. 5. Attached for your information is an article from the St. Croix Valley Press relating to the public water supply system as proposed around the landfill site. You should note that this item is on the 4-2-85 agenda. 6. The City office is doing much of the maintenance forman work at this time of the year as Dave Wisdorf is no longer with us. We are making arrangements for hiring CETA workers and are currently going out for bids on our street sweeping program. Additionally, we have done work on Clean-up Days and the load limits for the city streets, both of which will be on the 4-2-85 agenda for brief up -dates. Also, we have checked with the County to try and obtain another MEED temporary six-month employee (similar to last year), but no funds for this program are currently available. 7. It is anticipated that the maintenance forman applications will be reviewed later this week and the best applications will be distributed to the Council members at the 4-2-85 meeting. 8. Attached for your information is an article from the Minneapolis paper dated 3-21-85 relating to municipal tax rates. Our city tax rate is listed as 14.451 which has a ranking of 29 lowest out of 85 listed. This comparison also shows our assessed valuation which is used as a tax base of approximately $32.5 million. This 14.451 mil rate for 1985 compares to 15.280 for 1984. When the budget was adopted in September, 1984 we knew the mil rate was going to be lowered, but it was impossible to forcast "how much" reduction would be achieved. The same will be true around budget time in 1985. Unless major expenditures are forcasted or there are dramatic changes by the State in funding formulas, we expect the mil rate to remain stable or be further reduced. 9. The city has been the coordinating agency for satellite facilities for four residents from Lake Jane that require these facilities. The City obtained satellites for the Keane, Paul, Evanoff, and Marcellus households. 10. Attached for your information is an AMM Bulletin providing the City with a general up -date of recent activities. 11. The City has been doing some daily monitoring of the Eagle Point Dam to insure that the water level is being maintained. We replaced some of the sandbags with a culvert and a steel plate over it in order to allow us better control over the water level. 12. Attached for your information is an interesting article regarding the DNR hearing on the Lake Pulaski NOHWL. This situation is not unfamiliar to Lake Elmo residents, and any success by the Lake Pulaski residents may have spinoff benefits in Lake Elmo. 13. Marilyn Banister and myself had a day long meeting with the City Auditor recently to review the 1984 facts and findings. A presentation on the audit is scheduled for the May 7, 1985 City Council meeting. As anticipated, the year end revenues were slightly higher than budgeted while the year end expenditures were lower than budgeted.. This sound budgeting philosophy has helped improve the total financial picture in Lake Elmo. Also, in 1984 we took action on many of the recommendations listed in the audit report. The financial standing and operating system in Lake Elmo is improving, but more work still needs to be done. We will be acting on more of the audit recommendations afttrthe May 7, 1985 presentation and prior to beginning the budget process in early July. 14. Attached for your information is a booklet regarding the May 16, 1985 (Thursday) board of review meeting. Which two council members will be present during certain periods of this 2:30 p.m. to 7:30 P•m• meeting will be on the 4-16-85 City Council agenda. No decisions on assessed values can be made at this board of review meeting, but question areas should be referred to the assessor and then the assessor's report will be evaluated by the entire City Council at a future meeting. 15. Attached is a response from the Clerk of Court to the City Council's request that court appointed commissioners for condemnations be paid on an hourly basis. His letter indicates that Lake Elmo got a "bargin" in our recent case. 16. Attached for your information are the 3-13-85 Community Education Advisory Committee minutes for District 622. These minutes indicate that other communities also have problems getting citizen members on this committee.