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HomeMy WebLinkAbout05-07-85 CCMLAKE ELMO CITY COUNCIL MINUTES MAY 7, 1985 Prior to this meeting, the Council held a round of interviews with four of the applicants for the Maintenance Foreman position. Mayor Morgan called the meeting to order at 7:00 p.m. in the council chambers. Present: Armstrong, Christ,.Dunn, Mazzara, Administrator Klaers, Engineer Bohrer. 1. Agenda M/S/P Armstrong/Dunn - To approve the agenda for the 5-7-85 City Council meeting as amended. Add: 5A - Bicycle Registration - Gary Swanson, Washington County Deputy; 5B - Petition for "slow - children at play" sign on CR 13B; 11A - Cottage Grove Ravine Watershed (Tom Armstrong); 12E1 - Meed Employee; 12E2 - Lake Rules; 12E3 - Boarding Care Home. (Motion carried 5-0) 2. Minutes: April 16, 1985 M/S/P Morgan/Dunn - To approve the April 16, 1985 City Council minutes as amended. (Motion carried 5-0) 3. Claims. M/S/P Dunn/Armstrong - To approve claims 86040 thru 86107 as Presented. (Motion carried 5-0) Dunn asked that the itemized report from the Engineer indicate what constitutes pass-thru expenses. 4. Licenses: 3.2 beer license for State Bank of Lake Elmo Softball Team at Lions Park for May 17-19 and May 31-June 2. M/S/P Dunn/ To approve a 3.2 beer license for the State Bank of Lake E1mo..Sofball Team at Lions Park for May 17-19 and May 31-June 2 contingent upon a favorable report from the Washington County Sheriff's Department. (Motion carried 5-0) 5. Public Inquiries Mayor Morgan introduced Todd White who is doing a study on government. A. Bicycle Registration - Gary Swanson, Washington County Sheriff's Department. Deputy Swanson stated that he has had numerous requests for the City to provide bicycle registration for the children in town. The Lake Elmo school has asked Deputy Swanson if he could come up with some type of program to register the bicycles in Lake Elmo. Deputy Swanson suggested that the City use a three part form, one part which will be kept by the person registering the bicycle, one part is kept on file at city hall, and the third copy is kept on file at the Sheriff's office. The person registering their bicycle would also be issued a sticker to be applied to the bicycle. This would assist in LAKE ELMO CITY COUNCIL MINUTES 5-7-85 PAGE 2 lost or stolen bicycles being returned to their owners if they are found by the deputies. Deputy Swanson could use his "Officer Friendly" budget to have the F forms printed, and the only cost to the City would be for the stickers. The price for the stickers are seventeen cents each. He further suggested a fifty -cent one time charge be made to register the bicycles and obtain the sticker. M/S/P Mazzara/Morgan - To initiate a bicycle registration program, to set up a budget for the purchase of stickers not to exceed $200, to charge fifty cents for each bicycle registered and to approve the use of the city staff to implement this program. (Motion carried 5-0) B. Petition for "slow - children at play" sign for County Road 13B while the road is being used as a detour. The Council acknowledged receipt of the petition signed by fifteen residents requesting that some safety measures be taken along the detour on CR 13 from Highway 94 to 4th Street. Their concern is for the safety of the many young children that play in the area. The Administrator stated this stretch of road is approximately .2 miles (from the frontage road to 4th Street)'. He has talked to Dick Herrold from Washington County who stated that the speed on this road is 30 mph, and that is the lowest it can be. He also talked to the City Engineer who suggested that the Council acknowledge receipt of the petition and put the subject on a future agenda. It was the consensus of the Council that the City Engineer look into this situation to see what safety measures can be taken. 6. 1984 City Audit Presentation by Rob Tautges of Voto, Reardon & Tautges & Co., Ltd. Rob Tautges of Voto, Reardon & Tautges & Co., Ltd, presented the Council with the 1984 City Audit and Management Report. This Audit and Management Report is on file at city hall for public inspection. After the presentation, Dunn suggested, regarding page 21 of the Management Report "Special Assessments - Green Acres" that the Council be alert to the situation that now exists ($60,000 deferred assessments for the Helmo Avenue improvements) in relationship to the proposed water and sewer area (Section 32) because payment of assessments again could be deferred as was done with the assessments for Helmo Avenue. M/S/P Dunn/Armstrong - To adopt Resolution 85-20 accepting the 1984 City Audit as prepared by Voto, Reardon & Tautges'& Co., Ltd., and transferring funds from one financial account to another. (Motion carried 5-0) 7. Public Hearing for application by Bill Eder requesting a simple lot subdivision and zoning code variances.- (Tabled from 4-16) f Pursuant to published notice, this public hearing was called to order by Mayor Morgan at 7:55 p.m. in the council chambers. LAKE ELMO CITY COUNCIL MINUTES 5-7-85 PAGE 3 The Council reviewed the memo from the City Engineer dated April 5, 1985. Mr. Eder is proposing to subidvide an irregular shaped 3.3 acare parcel into two lots consisting of 1.3 acres and 2.0 acres. The 2.0 acre lot would have a 50' wide road easement across the northerly edge of it. This property does not have frontage on a public street. Lot size variance would be required for the one lot under 1.5 acres and road frontage variances would be'required for the two newly created lots. The Planning Commission was split on this issue, therefore, no majority recommendation was received. Another factor in this subdivision is that Willard Eder's proposed septic system replacement under the 201 program is located on the westerly 50 feet of Lot 41. No suitable soil was found on Lot 42 and since Willard owns Lot 41, suitable soil was found there. The Council questioned Mr. Eder on whether or not he would. be willing to forgo the simple lot subdivision and just be granted a variance for road frontage and a building permit for a single family home. Mr. Eder responded that he would prefer the lot split. Carol Kuettner, speaking on behalf of those Commissioner's that voted against this proposal stated by granting a simple lot subdivision it would open up, to at least one other person, the same variances that are being given to this lot. Also, at least two of the Commissioner's that voted against this proposal would have given consideration to granting the easement had the Eder been willing to take out a tree and widen the driveway to make it more like a public street. Nancy Prince stated that she was in favor of the proposal because of the fact that there is already two houses there. The previous applications that have been denied did not have the existing homes on the site as in this situation. If the Council did approve the road frontage variance so that he could build a house, it would be up•to the applicant and the Engineer to work out the details for the private road. Scotty Lyall stated he favors this application and looks at it as a special situation. He feels that the existing antique shop will eventually go, and when this happens, there will be a natural way through there for a public street. There were no other residents present to speak in favor of or against this proposal and the public hearing was closed at 8:35 p.m. The Council asked Mr. Eder if it was possible that he purchase the property owned by Mr. Schultz and combine it with his property. Mr. Eder will check on this possibility. The consensus of the Council was that the subdivision should not be made, and therefore, create another two building sites onanarea which does not have public road frontage. The uniqueness of the situation is that there are two existing homes already serviced by this private driveway. M/S/P Morgan/Mazzara - To table this application until the May 21, 1985 meeting. (Motion carried 5=0) LAKE ELMO CITY COUNCIL MINUTES 5-7-85 PAGE 4 8. Zack Hansen, Washington County Environmental Health Specialist to discuss composting in the City of Lake Elmo. Mr. Hansen made a slide presentation on the composting sites in Forest Lake and Woodbury. Washington County's Solid Waste Management Master Plan recognizes residential recycling as a waste management technique that will be part of the future waste management system. At the present time, recycling service is not readily available to all County residents, especially those in the southern two-thirds of the County. The County proposes to increase recycling service in that area by selecting credible recyclers to establish recycling drop-off centers and to subsidize their efforts with grant money. The RFP sets the minimum level of service the County seeks. The RFP divides the southern two-thirds of the County into two areas. Within each area are three districts. The County will enter into a separate contract for each area. The RFP specifies that, at a minimum, the contractors will establish one drop-off site for recyclables in each district. The centers will be open for at 'least one day every two weeks. In addition, the RFP lists technical specifications which must be met by the contractors' drop-off sites. The materials the County wants the contractors to collect include: newspaper, corrugated cardboard, glass containers, bi-metal cans, aluminum and tin cans. This level of service is the minimum level sought by the County. A respondent to the RFP could propose more intensive service. In addition, the County will use a competitive negotiation process to develop final proposals. That is, the respondents will submit initial proposals by May 15, 1985. Between May 21 and June 14 the County will negotiate with each respondent in order to develop each respondent's best possible offer for recycling service. The final proposals will be evaluated by a technical review committee, who will make a final recommendation to the County Board. The County will enter into contracts with the selected recyclers that will last until December 31, 1986. It appears that local units of government are being encouraged to take a greater role in waste management by the Metropolitan Council and the legislature. Mr. Hansen asked for the City's input on the recycling program and stated that if the City wishes to become involved in the program (by providing a site for a drop-off center or by using our solid waste rebate money), the County would be willing to work with the City. It was the consensus of the Council to appoint a committee to look at alternate sites for this compositing program. These appointees are Arlyn Christ, Bruce Dunn and Nancy Prince. 9. Sue Ayde from Bellaire Sanitation (and Planning Commission member Nancy Price) to discuss recycling proposals in Lake Elmo. Nancy Prince stated that Bellaire's proposal is to establish a drop-off site that will be in operation one day a month. Bellaire LAKE ELMO CITY COUNCIL MINUTES 5-7-85 PAGE 5 would like the City to select a site. The site that has been proposed is the parking lot of the VFW. The VFW has indicated they would be in agreement but would like to hear officially from the City that it would like that as the recycling site. The items recycled would be tin cans, aluminum cans, glass, paper, cardboard and oil. Bellaire would have the site open from 8:00 a.m. until noon, one Saturday a month. They will be responsible for all cleanup of the site, which will be in the contract. Prince asked the Council to send a letter to the County Health Department saying that the City supports the proposal that Bellaire Sanitation has given them, and to write a letter to the VFW requesting their parking lot for the site. Zack Hansen responded by stating that there were five different parties represented at the preproposal conference. There is not just one bidder for the Lake Elmo area. The proposals initially received may not be the ones that are finally developed into contracts. Once negotiations are over, the staff will make a recommendation to the Board which potential contractor to select or to not select any. It may mean that none of the proposals meet the County and City's needs in terms of recycling and it may mean that the grant money is put into the communities in a different manner. It was the consensus of the Council to indicate to the County that the City supports this program and that the City is anxious to hear their recommendations. If the VFW site is what we want, this too can be indicated in the letter to the County. 10. City Engineer's Report A. Review 4-29-85 Washington and Ramsey County Board meeting when the Lake Elmo safe drinking water/landfill issue was discussed. The Engineer referred to his correspondence dated May l in which he attempted to further condense the six issues over .which the City and the Counties still disagree. The Council did not give any further direction to the Engineer but authorized him to proceed as outlined in his letter. It was noted that the issue of liability needs to be cleared up by the County as far as what type of liability they would like release from. This would then somewhat determine what the City's response would be to that issue. B. Step 3 Engineering Agreement The Engineer distributed copies of the proposed Step 3 Engineering Agreement at the last Council meeting and was given permission to forward it to the MPCA for its review. The Engineer asked at this time if there were any comments on the agreement. The Administrator reported that he had reviewed the document for form and content and that it is a similar type of agreement alaready approved for Steps 1. and 2. The City Council had no further comments on the proposed agreement. LAKE ELMO CITY COUNCIL MINUTES 5-7-85 PAGE 6 C. 1985 MSA Street Improvement project: Resolution requesting State approval for a right-of-way variance. At the last City Council meeting, the Engineer was authorized to proceed with requesting a variance from State Aid right-of-way requirements for Lower 33rd Street. A resolution requesting this variance is required. M/S/P Morgan/Dunn to adopt Resolution 85-21 requesting a variance from the State MSA right-of-way requirements for Lower 33rd Street. (Motion carried 5-0) D. Final Plat for Teal Pass Estates - 3rd Addition The Engineer reported that the final plat is in conformance with the preliminary plat, no variances or other deviations are required. It was also noted that the planning commission had recommended approval of this final plat. M/S/P Mazzara/Christ - To adopt Resolution 85-22 approving the final plat for Teal Pass.3rd Addition and authorizing the Mayor and Administrator to sign the plat as soon as acceptable plans, specifications, developers agreement and security are deposited with the City. (Motion carried 5-0) E. Surface Water Update The Engineer stated that the local bodies of water have been monitored and Eagle Point Lake is still overflowing, so we still cannot release Beutel Pond water. However, Beutel Pond has receded on its own. 32nd Street Pond is basically not changed. Legion Pond seems to be holding its own. Dick Murray provided the Council with a current list of lake levels. There is a significant larger amount of water in the upstream areas of Lake Jane than there was a month ago. The new pump is now working, and it is anticipated that it will pump twice the amount of water that the old electric pump did. •With the new pump operating, it has only stabilized Lake Jane - it is now at the highest level that anyone knows of - 926. The amount of water in Long Lake is diminishing quite rapidly. The level of Olson and DeMontreville is coming down very slowly, which will reduce the flow into Jane. Regarding the 509 Plan, five communities have commented that some other type of funds other than 100% ad valorem tax should be used to finance this project. A combination of special assessments and taxation is preferred. by these five communities. Four communities did not comment and only Lake Elmo and Oakdale supported the 100% ad valorem tax. The plan has been condensed from the three phases as proposed to one single phase. Also the VBWD is exploring possible installaion of a pipe from the rest area storage basin to the St. Croix River because of Baraton Contracting's reluctance to negotiate for the purchase of their pit. Tom Armstrong, Lake Elmo's representative to the Cottage Grove Ravine Watershed stated that the problem adds up to the number of votes on the County Commission. Sally Evert has a lot of pressure on her from LAKE ELMO CITY COUNCIL MINUTES 5-7-85 PAGE 7 Baytown. Baytown does not have any water that flows into this, and Baytown has been told it couldn't even initiate a petition. Baytown has been told on one hand that they don't have enough water to initiate petition, and Sally Evert has made her mind up that she will not accept an ad valorem on the entire bases. She wants a mix. Tom has met with Russ Kirby and tried to come up with some formula that might be acceptable. His concern is that with assessments like those proposed (from $175 to $225 per acre), farming in central Washington County will be eliminated. VBWD's agreement with the City of Lake Elmo regarding the pumping of Lake Jane says that water can be pumped to City Park Pond to elevation 908. Last year VBWD got permission from the City to pump to elevation 912, and it was actually pumped. to 911. Mr. Murray asked the Council's permission to again pump to elevation 912. M/S/P Morgan/Mazzara - To allow the Valley Branch Watershed District to pump into City Park Pond to elevation 912. (Motion carried 5-0) F. Other 11. City Council Reports A. Cottage Grove Ravine Watershed - Tom Armstrong Armstrong stated that this group had its first meeting on May 6, 1985. Officers were elected as follows: Chairman, Lloyd Sheel, Vice Chairman, Tom Armstrong, Secretary, Dick Hannico, Treasurer, Jack Weed. Under the Joint Powers Agreement that was signed, each of the cities agreed to contribute $300 a year toward the administrative costs. The s. money is going to go to the City of Afton, who will handle it as their regular money (as an extra account that will be in the name of this watershed) and asked the Council to approve this expenditure. Also, insurance coverage was discussed although Armstrong has reservations as to whether or not it is needed. There was further discussion at this meeting on boundaries. There are some boundary problems as to which area in Lake Elmo is in which watershed. Armstrong suggested that the city office check into this to determine the division so a taxing district can be put together that just includes the land in Lake Elmo that is in the watershed. The Cottage Grove Ravine Watershed District will be meeting the third Thursday of ever month at 7:30 p.m. at the Woodbury city hall. Armstrong further pointed out that there are three communities that do not think the way Lake Elmo does relating to holding their own water. Oakdale has 160 acres that they want to develop and they are not interested in holding the volume of their water - only the rate. There is a separate taxing district that will be set up within the community. This Joint Powers Agreement is not a taxing entity. What would happen is if there were any costs, the first $300 would be contributed by each member community. After that, 50% of the costs are based on the assessed valuation within the Watershed, and 50% of LAKE ELMO CITY COUNCIL MINUTES 5-7-85 PAGE 8 the costs are based on the acreage within the Watershed. So, we will have to come up with this taxing district just to get the County's computer to tell us what the assessed valuation of that district is. If the City has to expend any funds, the City would be on its own to determine whether to put it on the mil rate in:that taxing district alone, or whether to assess it on some other formula in that taxing district. M/S/P Morgan/Christ - to appropriate $300 as Lake Elmo's share of the Cottage Grove Ravine Watershed District administrative fund. (Motion carried 5-0) The Mayor instructed the Engineer to determine what parts of Lake Elmo is in that Watershed District. 12. City Administrator's Report A. Parks Commission 1985 Work Plan M/S/P Armstrong/Mazzara - To approve the Parks Commission 1985 Work Plan as presented. (Motion carried 5-0) The Administrator advised the Council that the Parks Commission is not planning to construct a tennis court in. 1985. The Commission wants to evaluate when and if this tennis court would be needed. B. Nippolt letter offering to sell the City park land. The Council acknowledged receipt of a letter from Mr. and Mrs. Mervin Nippolt in which they offer to sell the City some land near the old landfill and near Sunfish Park. M/S/P Morgan/Mazzara - To decline the offer from Mr. and Mrs. Nippolt to sell the City land adjacent to Sunfish Park, and to instruct the City Administrator to write the Nippolt's thanking them for the offer. (Motion carried 5-0) C. Planning Commission's request for traffic control on Highway 5 around CSAH 17 and the school. The Planning Commission recommended that the City Council adopt a. resolution requesting the State to place some type of traffic control feature around these two troublesome spots in the City. The major concern is for the children crossing Highway 5 to go to and from school, but also with the traffic going north on CSAH 17 trying to turn west onto Highway 5. It was the consensus of ,the Council to get some input from the State. Ask for a representative to come before the Council to explain the criteria for flashing lights versus stop signs versus traffic lights, etc. Gary Swanson, Washington County Deputy stated he too would like to be involved in this discussion as he has some concerns with this area. His biggest concern is at the corner of Highway 5 and CSAH 17 (by the Union 76 Station). During rush hour it is almost impossible to get out onto the Highway, and feels there might be justification for a semaphore. LAKE ELMO CITY COUNCIL MINUTES 5-7-85 PAGE 9 D. City Employees 1. Maintenance Foreman The Council discussed the four canidates that were interviewed prior to this meeting and the following action was taken. M/S/P Mazzara/Armstrong - To hire Dan Olinger as the Lake Elmo Maintenance Foreman. (Motion carried 4-0-1 <Morgan>) M/S/P Armstrong/Mazzara - To pay Dan Olinger $24,330 for the first six months of his employment and after successfully completing his probabitionary period to increase this pay to $25,546. (Motion carried 5-0) 2. Administrative Secretary M/S/P Mazzara/Morgan - To approve the hiring of Sharon Lumby as the Administrative Secretary at the rate of $6.80 per hour with an increase to $7.14 per hour after succussfully completing her six month probationary period. (Motion carried 5-0) 3. Planning Commission Secretary Dunn questioned the need for this additional person as up to now the City has only had 2 full time employees and 1 part time employee. With the hiring of the new administrative secretary and a planning commission secretary, the City would be increasing its staff to 3 full time and 1 part time. The administrator stated that the work load has increased greatly and by hiring this extra person, the planning commission minutes would be done in a more timely fashion. Morgan/Armstrong - To table the hiring a planning commission secretary until the administrative secretary is on board to see if there is indeed a need for this additional person. (Motion carried 5-0) M/S/P Mazzara/Christ - To extend the meeting until 10:50 p.m. (Motion carried 5-0) E. Other 1. Meed Employee M/S/P Christ/Mazzara - To employ a MEED employee through Washington County subject to the applicant meeting the approval.of the City Administrator and Maintenance Foreman. (Motion carried 5-0) 2. Lake Rules There is a conflict between the wording for lake rules that was discussed at the last meeting and the wording that the DNR will accept. Something will have to be worked out to clarify these rules and will be brought back to the Council at a later date. LAKE ELMO CITY COUNCIL MINUTES 5-7-85 PAGE 10 3. Boarding Care Home The Administrator advised the Council that a boarding care home is proposed to be constructed in the Brockman Addition. This will be before the Council for review at a later date. The Administrator further stated that the zoning code ordinance in the Commercial District does not prohibit the number of structures on a lot. The controlling factor is the septic system. Therefore, the City may see a proposal for a second structure on a lot that already has a building. M/S/P Dunn/Armstrong - To adjourn the meeting (10:45 p.m.) (Motion carried 5-0) Resolution 85-20 - Acceptance of 1984 City Audit and transferring of funds. Resolution 85-21 Resolution requesting State approval for a right-of-way variance. Resolution 85-22 - Final Plat for Teal Pass 3rd Addition Since we do not have time to discuss every point presented, it may seem that decisions are preconceived. However, background information is provided for the City Council on each agenda item in advance from City Staff and appointed Commissions; and decisions are based on this information and past experiences. In addition, some items may also have been discussed at previous Council meetings. If you are aware of information that hasn't been discussed, please fill out a "Request to Appear Before the City Council" slip; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items requiring excessive time may be continued to another meeting. AGENDA LAKE ELMO CITY COUNCIL MAY 7, 1985 7:00 P.M. Meetings Convenes 1. Agenda 2. Minutes: April 16, 1985 3. Claims 4. Licenses: 3.2 beer license for State Bank of Lake Elmo Softball Team at Lions Park for May 17-19 and May 31 - June 2. 7:15 p.m. 5. Public Inquiries 6. 1984 City Audit Presentation by Rob Tautges of Voto, Reardon & Tautges & Co., Ltd. 7:45 p.m. 7. Public Hearing for application by Bill Eder requesting a simple lot subdivision and zoning code variances, south of RR tracks and east of Lake Elmo Avenue. 8. Zack Hansen, Washington County Environmental Health Specialist to discuss composting in the City of Lake Elmo. 9. Sue Ayde from Bellaire Sanitation (and Planning Commission member Nancy Prince) to discuss recycling proposals in Lake Elmo. --------------- BREAK -------------- 10. City Engineer's Report A. Review 4-29-85 Washington and Ramsey County Board meeting when the Lake Elmo safe drinking water/landfill issue was discussed. B. Step 3 Engineering agreement G. 1985 MSA street improvement project: Resolution requesting State approval for a right-of-way variance. D. Final Plat for Teal Pass 3rd Addition. E. Surface Water Update F. Other 11. City Council Reports 12. City Administrator's Report A. Lake Elmo Parks Commission 1985 Work Plan B. Nippolt letter offering to sell the City additional park land, south of the landfill and west of Sunfish Park. C. Planning Commission request for traffic control on Highway 5 around CSAH 17 and the school. D. City ,Employees 1. Maintenance Foreman 2. Administrative Secretary 3. Planning Commission Secretary E. Other NOTE ; THURSDAY; MAY 16TH FROM 2:30 P.M. TO 7:30 P.M. BOARD OF M METIN . CLAIMS TO BE APPROVED AT MAY 7, 1985 LAU, ELMQ CQUNQZL MEETING 86040 David Eder - Cleaning $ 30.00 86041 Postmaster - postage meter 200.00 86042 Commissioner of Revenue - April State Withholding 987.00 86043 State Bank of Lake Elmo - April Federal Withholding 1,805.00 86044 Petty Cash - Office $ 20.61 Fire Dept. 9.94 30.55 86045 Curtis 1000 - Meter Rea icy ng Cards - 3 year supply 398.86 86046 Lake Elmo Associates, Ltd. - May Rent 1,760.77 86047 St. Paul Stamp Works - Dog Tags 51.65 86048 Gerald Dahlberg - April animal control officer 344.00 86049 City of North St. Paul - animal control vehicle 150.00 86050 Oakwood Animal Hospital - pounding for April 294.00 86051 League of MN. Cities - May Hospitalization 902.82 86052 MN Benefit Assn. - hosp. 52.00 86053 Allied Group Insurance Trust 76.86 86054 Voto, Reardon, Taut es - 1984 Audit 9,700.00 86055 TKDA - General 2,168.23 Pass Thru 985.05 MSA 340.43 3,493.71 86056 Caswell & Tavernier. =Legal Services - Criminal 850.00 86057 Lawson, Raleigh & Marshall - legal services 465.00 86058 Eckberg, Lammers, Briggs & Wolff - legal services 455.00 86059 Patrick Klaers - May expense 100.00 86060 ICMA - Small Cities & Counties book 28.50 86061 Interstate Office Systems - Dictating Machine repair 62.09 86062 American Typewriter - office supplies 164.62 86063 Pitney Bowes - postage meter supplies 21.45 86064 Four Seasons Services - coffee supplies 12.10 86065 Rose Floral & Greenhouse - boutonnieres & corsages 32.33 (reimbursed by party income) 86066 James McNamara - April Mileage - Mahtomedi $ 115.04 Lake Elmo 112.52 227.56 86067 Mary Meyer - 4/23/85 newsletter 250.00 86068 Press Publications - Secretary ad 39.00 86069 Lillie Suburban Newspapers - Secretary ad 42.61 86070 Stillwater Gazette - Secretary ad 18.40 86071 Polar Plastics - 1,000 sandbags 173.60 86072 Satellite - (4 bills, flooded homes -pass thru) 210.00 86073 Wash. Cty Treas - VBWD assessment 219.84 86074 VBWD - public rights -of -way assessment 314.10 86075 Davies Water Equip. - pipe (Castle Design) 3,811.62 86076 AT & T - 33.68 86077 Northwestern Bell - Office $ 187.22 Fire Dept. 52.40 Maint. Dept. 53.31 Parks Dept. 9.97 302.90 86078 NSP Fire Dept. $ 200.56 Maint. Dept. 285.17 Street Lights 640.31 Parks Dept. 113.24 Water Fund 20&.'61 1,447.89 (over) MAY 7, 1985 CLAIMS CONTINUED :•1:1 Barton Sand & Gravel-Maint. Dept. Gopher Sign - Signs, Posts & Barricade Carlson Tractor - Used 18" Bucket Truck Utilities - Maint. Dept. Parts & V ' GTC " it " lights Repairs ern s it Jim Hatch Sales tv ABM Brakes & Equip. - Truck Repairs Power Brake & Equip. - " it Yocum Oil - Maint, Dept. Drums of oil Lake Elmo Oil Maint. Dept. $ 27.00 Fire Dept. 40.86 Meyer Hardware Maint. Dept. 86.63 Fire Dept. 84.27 Lakeview Hospital - Fire Dept. (ream ursed St. Croix Valley Radiology - Fire Dept. " Suburban Lighting - Fire Dept. Bathke Co. - Fire Dept. Oxygen Emergency - Fire Dept. EMS Subscriptions by workers comp) tr it Fire Instructors Assn, of MN - 1985 Fire Code thru May 10th payroll 150.96 712.28 475.00 8.00 142.41 133.70 882.10 67.53 314.85 67.86 170.90 381.00 43.00 101.38 15.10 17.95 220.00 6,200.00 Total $ 3.9,66'3.53 To: Mayor and City Council From: Patrick D. Klaers Re: Agenda Memo for May 7, 198 5 City Council Meeting 1. Attached for your information is the draft Planning Commission minutes from the April 22, 1985 meeting. Some of the 5-7-85 Council agenda items were reviewed and discussed at that 4-22-85 Planning Commission meeting. 2. Attached for your information is the most recent City Newsletter dated April 23, 1985. This Newsletter edition highlights an article on the Lake Jane boating ban, and Spring Clean Up Days that is scheduled to take place on this coming Saturday, May 4th. 3. Wish to acknowledge that the Local)County and State weight restrictions or load limits have been removed from the area transportation routes. The load limits were removed from our streets on Monday, April 29th. 4. Attached is a notice from the AMM that the, proposed bill to require local building officials to have a plumbers certificate has been defeated for this legislative session. This issue is not dead for future sessions, and may be a continued issue that the City of Lake Elmo would want to monitor. 5. Attached for your information is an article indicating the problems experienced on Lake Pulaski with high waters and flooding situations. This situation is not unlike our own situation on Lake Jane. 6. Attached for your information is a response from the DNR to Judge Magnuson's letter requesting help on Lake Elmo with the high water situation. The last sentence in the letter is the key to the entire narrative, especially the last four words which reads "as provided by law". The DNR has indicated that they are sympathetic to the high water problems experienced in many communities in Minnesota, but have often responded that their hands are tied because the law does not permit them to lower lake levels. What is really being desired by people in Lake Elmo and on Lake Pulaski is that the law be changed to allow some flexibility in establishing high water marks. 7. Wish to acknowledge that I will be out of the office May 15 thru May 17 to attend the Annual Minnesota City Management Association Conference in Brainerd. 8. Attached for your information is a report from the Fire Chief, Fran Pott regarding Lake Elmo's response to a weather related disaster. I requested this memo because of the possibility that a tornado or something of that nature could come through the Lake Elmo area and cause an extensive amount of damage to homes and businesses. As previously noted, we are without a Civil Defense Director as this title was placed on the Maintenace Foreman, and we have not hired a Maintenance Foreman to date. Even after a Maintenance Foreman is hired, we may have to evaluate whether the Civil Defense title should be given to the Fire Chief or the Maintenance Foreman. Also as previously indicated, we would be well prepared to handle such a weather related disaster and Fran's memo verifies that point. AGENDA MEMO FOR 5-7-85 CITY COUNCIL MEETING PAGE 2 9. Attached for your information is an update from Mn/DOT regarding the 1-94 construction plan and schedule. Many of the activities that will be taking place in 1985 are in the Lake Elmo area - from the 694 intersection to beyond County Road 15. 10. Attached for your information are the VBWD minutes from March 14, 1985. We typically get these minutes one month after the fact, but they are still relevant to keep us informed as to VBWD activities in and around Lake Elmo. Many of the issues discussed at this 3-14-85 meeting relate directly to Lake Elmo. 11. According to the 4-30-85 Stillwater Gazette, it appears that the Washington County Park Ordinance that was approved by the Washington County Board of Commissioners deleted the unrestricted use of beer and wine in the parks. At the last Council meeting, a letter from Mr. Schaefer requested City Council input on this issue, and the Council responded by authorizing a letter to be sent to the County indicating our concern over this unrestricted use of liquor. The County subsequently deleted that wording from the approved Ordinance and liquor is prohibited in the Washington County Park System as well as in the City of Lake Elmo parks. 12. Attached for your information is a brief thank you letter from Maureen Farrell of the Lake Elmo Library. She expresses her appreciation to the City Council for allowing the library to use the council chambers. 13. Attached for your information is issue #2 of the Washington County Waste Forum. Two of the topics discussed in this newsletter \_ deal with composting and recycling. You should note that both of these issues are on the 5-7-85 City Council agenda. 14. Wish to acknowledge that the City has proceeded to purchase a small bucket for the backhoe. This bucket is more narrow than our current bucket and is much harder. The benefit for the City obtaining this bucket is that it has more versatility in digging in difficult areas. We purchased this bucket immediately because of work that needs to be done in the Castle Design area. This bucket will also be a valuable tool for the City's maintenance crew in dealing with watermain valves and in working during the winter months on watermain breaks. The smaller bucket allows us to break through the frost in a more efficient manner. The City proceeded to purchase this bucket because we have saved some money in the authorized purchase of the dump truck wing that will be used for snowplowing. In 1984, the Council authorized the purchase of this wing along with a steam washer and radios. The wing was estimated at $6000 but came in at just slightly under $8500. This wing was ordered, but because of delays was never installed and subsequently the dealer sold it to another interested customer. Dan Olinger has located a different wing that is much more compatible to our dump truck and has additional benefits in pushing stockpiled snow back that the other wing did not have. I understand that technically this is called a shelving height and the new wing would have a shelving height of 54" compared to the 18" on the wing that was proposed to be purchased last year. The price of this new wing is under $7000. We have, therefore, decreased our anticipated capital outlay by almost $1500, and felt that because of this savings and the immediate need for the bucket, we could proceed and purchase this from our capital outlay funds. This wing will be AGENDA MEMO FOR 5-7-85 CITY.COUNCIL MEETING PAGE 3 installed on Ken Carroll's truck and will hopefully improve the efficiency of the snowplowing operation in and around the Hidden Bay area. I also should note that I was very pleased with Dan's initiative and concern for the City in helping us purchase this new wing. Without his efforts this would not have taken place.(rhe was le 55 +P 4#$60> 15. Attached for your information is an article from the Stillwater Gazette dated 4-30-85. This article talks about citizens complaints at city hall. While the article deals with the Stillwater city hall, many of the issues and procedures can be applied to Lake Elmo. Nile's comments about problems with the appearance of property is also very true in Lake Elmo. 16. A memo from Independent School District 834 requesting our attendance at, a meeting to discuss mutual cooperation is attached for your information. This meeting is planned for Monday, May 6th at 7:30 p.m. in the Board Room of ISD 834 General Services Building, 1857 S. Greeley St., Stillwater. I cannot attend this meeting as I will be attending a Cottage Grove Watershed Ravine meeting at that same night and time in the City of Woodbury. 17. Attached for your information is an interesting article from City Businesses that discusses Minnesota state taxes and the state aid formula. Some people firmly believe that the Metropolitan area is supplementing the rural area, while other people believe the opposite. I happen to believe that Metropolitan area homeowners pay an abnormally high amount of taxes, and conversely receive an abnormally low amount of State Aid. I am sure administrators from outstate cities don't necessarily agree to that understanding of the Municipal State Aid and taxing system. 18. Attached for your information is the monthly report from the Fire Department for April, 1985. There were a high number of calls in April with a good response (manpower) to each call, but a low dollar damage total.