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HomeMy WebLinkAbout09-17-85 CCMLAKE ELMO CITY COUNCIL SEPTEMBER 17, 1985 Mayor Morgan called the meeting to order at 7:00 p.m. in the City Council chambers. Present: Armstrong, Dunn, Morgan, Mazzara, Christ, Acting Administrator Banister, City Engineer Bohrer and City Attorney Knaak. Mayor Morgan acknowledged Program Director, Jackson Hodgson, with an invitation for the City Council to go on a tour through the newly built Beeman House on Tuesday, October 1, 1985 at 6:30 p.m. before the scheduled City Council meeting at 7:00 p.m. 1. Agenda M/S/P Dunn/Mazzara - to approve the agenda for the September 17, 1985 City Council Meeting as amended. 4E. 201 Update, 4F. Speed Zone Study, 5A. Newsletter, 5B. Legion Pond, 6F. Temporary Employee, 6G. Recycling Letter. (Motion Carried 5-0). 2. Minutes - September 3, 1985 M/S/P Armstrong/Mazzara - to approve the September 3, 1985 City Council Meeting Minutes as amended. (Motion carried 5-0). 3. Claims M/S/P Mazzara/Armstrong - to approve claims 86479-86520 as amended. Claim 86494 should read Little Falls Machine - wing & hitch for dump truck $596.50 (Motion carried 5-0). City Engineer's Report A. Simple Lot subdivision (and waiver of platting requirements at 8810 55th Street North). Applicant: Mary Hunt Ms. Mary Hunt proposes to subddivide an existing 7.14 acre parcel into two parcels, each of which will be more than 1.5 acres. The applicant is also asking for a waiver of platting requirements. The stated hardship for the waiver is that, because of the soil conditions and the terrain, these lots cannot be further subdivided. City Engineer Bohrer reported that the soil tests have shown that a septic system and an alternate can be built which should be located in the northeast corner of the lot. M/S/P Morgan/Mazzara - to adopt Resolution 85-32 granting the simple lot subdivision for Mary Hunt at 8810 55th Street North and waiving the platting requirements because it is just a single lot and that this property cannot be further divided because of the soils and terrain and contingent on the applicant paying a park donation fee of $250 for the new lot. (Motion carried 5-0). LAKE ELMO CITY COUNCIL MINUTES September 17, 1985 Page 2 B. Public Hearing for variance for lot size and final plat approval for Clapp/Thommsen (Lake Elmo Heights) in Section 21 south of CSAH 6. Pursuant to published notice, this public hearing was called to order at 7:35 p.m. in the City Council Chambers. City Engineer Bohrer reported that since the report of the Valley Branch Watershed District approving this plat has not been received, only the lot size variance should be considered at this time. The applicants are requesting a variance from the maximum lot size allowed in a cluster development in the RR zone for three lots. Currently the City Standards require a maximum lot size of two acres. Lots 1, 4 and 5 exceed the two acre maximum lot size. The applicant has stated that, due to the presence of wet soils, it was necessary to increase the lot size to obtain sufficient suitable soils for building site and drainfield construction. M/S/P Dunn/Mazzara - to grant the lot size variances for lots 1, 4 and 5 due to the hardship of the wet soils that are present. (Motion carried 5-0). C. Final Plat for Midland Meadows on 10th Street North. Approximately 1/4 mile west of Lake Elmo Avenue. Bohrer has reviewed the final plat and finds that it comforms to the approved preliminary plat and to comments received from Washington County Public Works and Valley Branch Watershed District. Since there will be no Developer's Agreement for this subdivision, Bohrer recommends the final plat be approved but that the City not sign the documents until the following items are completed: 1. Common driveways be constructed on the County rights -of -way. 2. Fill be placed on Lot 7 as indicated on the Drainage Plan. 3. 15" diameter equalizer culverts be placed wherever a driveway bisects a drainage easement. This occurs on Lots 3, 10 and 11. M/S/P Christ/Morgan - to adopt Resolution 85-33 approving the final plat for Midland Meadows on loth St. North contingent upon the developer completing the three conditions listed by Larry Bohrer in his letter dated September 17, 1985 and contingent upon the developer paying park donation fees of $250 per lot. (Motion carried 5-0). D. Rezoning from RR to R1 in Section 24 off of Legion Avenue. Applicant: Gene Peltier. Mr. Peltier proposes to rezone approximately-q-acres of land (see pg. 6) located west of Eden Park Addition. The proposed rezoning to R-1 would be consistent- with the Comprehensive Plan. Even though land use is the only item to be considered, the applicant has furnished LAKE ELMO CITY COUNCIL MINUTES September 17, 1985 Page 3 a concept plan and the Engineer has commented on the plan, the soils, and the street layout for the applicant's information. M/S/P Morgan/Dunn - to recommend tabling this rezoning application for two weeks to allow a longer time for consideration. (Motion carried 5-0). E. 201 Update City Engineer Bohrer just received the latest review letter from the Minnnesota Pollution Control Agency on the on -site septic system plans and specifications. The review letter does not allow the City to advertise for bids yet, as was hoped. It does ask for additional comments and changes to be made in the plans and specifications. The Engineer read through the random comments. The impact of this delay is that there is virtually no chance to get these systems under construction yet this Fall and will have to wait until next Spring to begin construction. The Engineer stated that his primary concern was for four houses that are on satellite toilets. It will be an extreme hardship if these people have to use an "outhouse" throughout the winter. The Engineer stated that he will contact the MPCA to see if there are any provisions under the grant program, that at least the new septic tanks could be installed. In that way the tanks can be used as holding tanks and the people could use their indoor plumbing through the winter. The City Council instructed the City Engineer to proceed in that manner and they will provide whatever assistance is necessary. F. Speed Zone Study The Council requested the Department of Transportation to perform speed zone studies on 20th St. by Tartan Park, 45th Julep and 47th, and Keats Avenue between Hwy. 36 and 47th and have received the following results. Mn/Dot is recommending 45 mph on 20th St., 40 mph on 45th Julep and 47th, and 50 mph on Keats Avenue. Bohrer recommends that Mn/DOT take a look to see if these streets are deficient in anything else. Other warning signs could be put up such as a reflectorize barricade at the east end of 20th, and one safety feature on Keats Avenue at 47th St. is to extend a driveway culvert to eliminate a ditch so if someone left the road they would not go head on into an earth embankment. M/S/P Christ/Armstrong - to instruct the City staff to erect the speed zone signs that were recommended by Mn/DOT to Bohrer in his letter dated August 28, 1985. (Motion carried 5-0). 5. City Council Reports A. Newsletter Armstrong had looked into the newsletter and found that 12 different communities have done their newsletter "in-house". Armstrong and Dunn would like to give an in-house newsletter a LAKE ELMO CITY COUNCIL MINUTES September 17, 1985 Page 4 try. Christ would like to see the newsletter done in-house and doesn't feel that it takes 40 hours every two weeks to produce it. Morgan feels it is a small expenditure and believes we have a good staff and they should spend their time running the City government. Mazzara would like the staff to keep track of the time it takes to produce the newsletter. M/S/P Armstrong/Dunn - to propose producing the newsletter "in-house" starting with this Council meeting. (Motion carried 3-2<Morgan, Mazzara>). B. Legion Pond Mayor Morgan proposed two items that could be done regarding the high water situation in Legion Pond. a. Shafer Contracting could be contacted regarding availability of any fill material with which to fill the City drainage easement. The Engineer had previously estimated about 300 CY would be necessary to fill the easement to a level with the fill that had been placed on either side by the residents. b. The City could petition the Watershed District to do an engineering study on Legion Pond, but the study would consist of a pilot test pumping program to remove 40 acre/feet. The City would pledge to hold back an equivalent amount of water on Eagle Point Lake during the spring runoff period. No preliminary fund would be needed because the engineering had been done by the City in 1980. Mayor Morgan expressed that the "try and see" approach would cost less than a traditional engineering study and perhaps be able to accomplish something. Mayor Morgan or a Councilperson will attend the September 19, 1985 VBWD meeting and request, on behalf of the City, that the VBWD conduct an engineering study consisting of a test pumping program to remove 40 acre/feet of water from Legion Pond and transfer it to Lake Elmo. The City will, in turn, hold back an equivalent volume of water next spring on Eagle Point Lake through the manipulation of its earthen dam. 6. City Administrator's Report A. Section 32 Petition A petition was reviewed for public improvement in Section 32 and the south 1/2 of the southwest 1/4 of Section 33 for the improvement by sanitary sewers, watermain, water supply and storage facilities, and storm sewers and drainage facilities. Acting Administrator Banister has checked the petition and found that it represents approximately 80-85% of the benefitted area. Councilwoman Armstrong asked for a determination of the amount of LAKE ELMO CITY COUNCIL MINUTES September 17, 1985 Page 5 green acre land within the petitioned area. There were irregularities noted in the petition, namely, the signing of one business partner for the other business partners without showing proof of power of attorney, and a priest signing on behalf of a church. Even by disregarding these irregularities, it has been determined that the petition is still adequate. In April of 1985 the City Engineer provided a maximum cost for studies on sanitary sewer, water systems and storm drainage to not exceed $21,500. M/S/P Morgan/Mazzara - to.approve Resolution 85-3y accepting the Section 32 Petition and to instruct the City Engineer to prepare the necessary feasibility studies on the improvements. (Motion carried 5-0). B. Public Hearing for 1986 Budget Pursuant to the published notice, the public hearing was opened at 10:35. M/S/P Morgan/Mazzara - to approve the Revenue Sharing funds be allocated for the police contract. (Motion carried 5-0). M/S/P Morgan/Mazzara - to extend the City Council meeting until 10:45 p.m. (Motion carried 5-0). The discussion on the 1986 budget will be continued at a special City council meeting scheduled for September 24, 1985 at 7:00 p.m. C. Street Light at Jamaca Avenue and Jane Road Residents have provided a petition for this light and have the required 35% of the property owners in this area signing this petition. Mr. Wagner and other residents in the area have again expressed the desire to get this light in. M/S/P - Christ/Mazzara - to install a street light on the corner of Lake Jane Trail and Jamaca Avenue. (Motion carried 5-0). D. Office Space Committee Ed Nielsen, Jewel Melin, Richard Coppersmith and Don Duran presented the findings of the office space committee to the City Council. Some of the options they reviewed were leasing, remodeling, purchasing and building. Each councilperson was given a detailed analysis of expenses for the present lease, Brookfield II Condo, Brookfield III and building. After their review they suggested to purchase the Brookfield II Condo rather than lease. The Council will review all of these options presented by the committee and make its decision in late 1985 or early 1986. The Council commended the committee for the work and effort that was put into this study. LAKE ELMO CITY COUNCIL MINUTES September 17, 1985 Page 6 ( E. Resignations Carol Kuettner will be resigning her planning commission position and David Eder will be resigning his janitorial position effective September 23, 1985. M/S/P Morgan/Christ - to accept Carol Kuettner's resignation from the planning commisssion and send her a thank you letter for her service to the City. (Motion carried 5-0). M/S/P Morgan/Dunn - to accept David Eder's resignation and send him a thank you letter for his service to the City. (Motion carried 5--0) . M/S/P Christ/Mazzara - to authorize Marilyn. Banister to approach the Beeman House to see if there is a resident interested in filling the vacant janitorial position. (Motion carried 5-0). F . Temporary Employee Dan Olinger would like to keep Jon Tauer until the end of November at a total cost of $1,500 to put up the hockey boards, take down tennis nets, work in the curb stop program and the Parks Commission recommended keeping him because of the trail work that needs to be done. M/S/P Armstrong/Dunn - to accept to keep the temporary employee, November at a cost of $5.50 per 4-0-1<Morgan>). 0. Recycling Letter the recommendation of Dan Olinger Jon Tauer, until the end of hour. (Motion carried A letter from our City Attorney and from Washington County was discussed reagrding the recycling program in Lake Elmo. M/S/P Dunn/Mazzara - to not enter into any recycling programs at the present time because of the difficulties the City has had with a recycling contract with Bellaire Sanitation. (Motion carried 5-0). M/S/P Dunn/Morgan - to adjourn the City Council meeting at 10:49 p.m. Resolution 85-32 granting the simple lot subdivision for Mary Hunt at 8810 55th St. N. and waiving the platting requirements Resolution 85-33 approving the final plat for Midland Meadows on loth St. N. contingent upon meeting Bohrer's three conditions. Resolution 85-34 accepting the Section 32 Petition and to instruct the City Engineer to prepare the necessary feasibility studies on the improvements... Aimended 10--1-85 Pg. 2 D. approximately 27 acres CLAIMS TO BE APPROVED AT SEPTEMBER 17, 1985 LAKE ELMO COUNCIL MEETING 86479 86480 86481 86482 86483 86484 86485 86486 86487 86488 86489 86490 86491 86492 86493 86494 86495 86496 86497 86498 86499 86500 86501 86502 86503 86504 86505 86506 86507 86520 Forest Lake Contracting - approved 9/3/85 meeting Tower Asphalt Void David Eder - cleaning Postmaster - postage meter Dray Publications - Fire Prevention literature Richard Murray - VBWD The Croixside Press building inspection sheets Junker Sanitation - August sanitation service 4 Seasons Services, Inc, office coffee machine City of. North St. Paul - animal control vehicle usage American Typewriter Co. - office supplies Binder Printing Co. - envelopes and letterhead Lillie Suburban Newspapers.- ordinance/hearing publications Reed's Sales & Service - blade for Toro Little Falls Machine - wing & hitch for dump truck; Shafer Contracting - gravel Hagberg's County Market - maintenance supplies MCI Airsignalo Bryan Rock Products, Inc. - park & maintenance Johnson Tire & Service - truck maintenance MB Industrial Supply - maintenance supplies Hardware Hank - fire dept - $23.64 maint - $5.10 Lake Elmo Oil - fire dept - $113.22 maint, - $1,474.83 Kunz Oil - fire dept. ABM Brake & Equipment - maintenance Brookman Motors - fire dept. Minnesota Fire, Inc. - fire dept. thru September 27th payroll $ 12,414.12 19,153.84 69.98 200.00 116.00 486.39 91.10 45.00 10.10 150.00 6.36 89.00 103.05 39.25 5,965.00 338.35 7.44 24.00 505.91 162.40 195.30 28.74 1,588.05 26.88 10.24 28.50 58.50 7,190.55 $ 49,114.29 Since we do not have time to discuss every point presented, it may seem that decisions are preconceived. However, background information is provided for the City Council on each agenda item in advance from City Staff and appointed Commissions; and decisions are based on this information and past experiences. In addition, some items may also have been discussed at previous Council meetings. If you are aware of information that hasn't been discussed, please fill out a "Request to Appear Before the City Council" slip; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items requiring excessive time may be continued to another meeting. AGENDA LAKE ELMO CITY COUNCIL SEPTEMBER 17, 1985 7:00 P.M. Meetings Convenes 1. Agenda 2. Minutes: September 3, 1985 3. Claims 4. City Engineer's Report A. Simple lot subdivision (and waiver of platting requirements at 8810 55th Street North. Applicant: Mary Hunt 7:30 p.m. B. Public Hearing for variance for lot size and final plat approval for Clapp/Thommsen (Lake Elmo Heights) in Section 21 south of CSAH 6. 7:45 p.m. C. Final Plat for Midland Meadows on 10th Street North. Approximately 1/4 mile west of Lake Elmo Avenue. 8:00 p.m. D. Rezoning from RR to Rl in Section 24 off of Legion Avenue. Applicant: Gene Peltier. --------------------------- BREAK -------------------------- 5. City Council Reports 6. City Administrator's Report 8:15 p.m. A. Section 32 Petition (OVER) 8:30 p.m. B. Public Hearing for 1986 Budget C. Street light at Jamaca Avenue and Jane Road. 9:00 p.m. D. Office Space Committee E. Resignations E. Other