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Home My WebLink About09-03-85 CCMCLAIMES TO BE .APPROVED AT SEPTE*?BER 3, 1985 LAKE ELMO COUNCIL MEETING 86426 Postmaster $ 200.00 86427 Volunteer Firemen''s Benefit Assn. - Annual dues Fire Dept. 57.00 86428 Motorola. - Fire Dept. radio new truck 597.39 86429 Continental Lighting - Plaint. Dept. supplies 237.23 86430 Jon Tauer - new employee (not in 8/20 claims) 332.00 86431 Commissioner of Revenue - August State withholding 1,225.00 86432 State Bank of Lake Elmo - August Federal withholding 2,777.00 86433 Lake Elmo Assoc. - Sept. rent 1,760.77 86434 LMCIT -- Sept. Hosp. 1,190.01 86435 NBA -- Sept. premium 52.00 86436 Allied Group Ins. Trust 76.86 86437 Copy Duplicating Products - copy machine - maint agreement 435.00 86438 Hagen Office Equip. - Computer service agreement 270.00 86439 Pitney Bowes - postage meter supplies 56.60 86440 American Typewriter - office supplies 290.31 86441 Washington County Surveyor's Office - aerials and copies 163.00 86442 State Agency Revolving Fund - processing fee 10.09 86443 International Institute of Clerks - Dues 50.00 86444 Gerald Dahlberg - Animal Control Officer 336.00 86445 Oakwood Animal Hospital 155.50 86446 Mary Meyer - 8/27/85 newsletter 250.00 86447 Press Publications - newsletter ad 26.00 86448 Northern States Power - Street Lights $ 611.73 Fire Dept. 79.25 Maint. 86.25 Parks 160.57 Water 239.60 1,177.40 86449 AT & T - Office 38.26 86450 Allnet Com. Serv. - Fire Dept. 2.25 86451 AT & T - Fire Dept. $14.93 Maint. 9.06 23.99 86452 Northwestern Bell Office $ 188.49 Fire 53.46 Maint. 52.87 Parl 11.06 305.88 86453 Satellite Industries - Flooded Homes 210.00 86454 Midway Electric Motors - Fire Dept. equip repair 17.00 86455 Montgomery Ward = VCR repair - Fire Dept. 105.78 86456 M.M. Peaslee Co. - Bldg repair - Fire Dept. 168.50 86457 Remarkable Products - Fire Dept supplies 41.35 86458 Reed's Sales & Service - Park Maint supplies 56.75 86459 Vern's GTC - Maint Dept. repairs 20.63 86460 Wash. Cty Public Works - Centerline Striping 1,048.01 86461 James McNamara - Mileage Lake Elmo $ 143.48 Mahtomedi 119.31 262.79 86462 Rauenhorst & Carlson - September Retainer 300.00 86463 Caswell & Tavernier. - September Legal 850.00 86464 TKDA - General $ 3,892.57 Pass Thru 1,060.42 MSA 214.33 5,167.32 86465 thru t 86478 September 13th payroll - Actual 8/30/85 payroll 7,110.53 Total $ 27,454.20 I n� IT .A tYb: LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 3, 1985 Mayor Morgan called the meeting to order at 7:00 p.m. in the City Council chambers. Present: Armstrong, Dunn, Morgan, Mazzara, Christ, Acting Administrator Banister, City Engineer Bohrer and City Attorney Knaak. Mayor Morgan acknowledged Peter Bellingham, 2933 Manning Avenue N., who was observing the City Council Meeting for his Scout Troup No. 162. 1. Agenda M/S/P Dunn/Mazzara - to approve the agenda for the September 3, 1985 City Council Meeting as amended. 6B. Road Grading (Front-end loader), 7D. City Administrator. (Motion carried 5-0). 2. Minutes - August 20, 1985 M/S/P Armstrong/Dunn - to approve the August 20, 1985 City Council Meeting Minutes as amended. (Motion carried 5-0). 3. Claims M/S/P Dunn/Armstrong- to approve claims 86426 thru 86478 as presented. (Motion carried 5-0). 4. Public Inquiries 5. City Engineer's Report A. Large Lot Subdivision at 4596 Lake Elmo Avenue (in Sections 2 and 11). Applicant: Linda Larson Linda Larson has applied to subdivide approximately 91 acres into 9 lots of approximately 10 acres in size. The sketch plan can be waived because it can be adequately reviewed without contour mapping. Parcel A is proposed to be sold to Neil Krueger and this parcel should be combined with Krueger's property by deed so it could not be split off in the future because of no road frontage. Percolation tests and soil borings for Lots H and I have been received, showing that there is sufficient soil available to construct septic systems on those lots. All of the property corners of Parcel E have been staked and the City Engineer reviewed this and found there appears to be sufficient room for a driveway around that wetland without filling into the wetland. Driveways from Parcels G and H should be from 50th Street rather than CSAH 17 and this should be noted in the purchase agreements. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 3, 1985 PAGE 2 All parcels can meet the 10 acre lot size except Parcel A, which is to be attached to the Krueger parcel. The County requests a 60 foot right-of-way width for CSAH 17 and this has been shown on the survey. Neil Krueger, 4452 Lake Elmo Avenue, spoke up and explained they will be refinancing so that their 24 acres and Parcel A will read as one legal description, and they have no plans for any subdivisions. ---The City -Engineer --stated he had -been -contacted -by -telephone -by a - -- - Mr. Boilan, property owner to the west of Lots E, F, and G, regarding the accuracy of the lot corners that have been placed in the ground for this subdivision. Mrs. Boilan appeared before the City Council to state that the Larson's survey does not agree with the existing fence lines and the way that the property has been farmed over the years. The City Council discussed the merits of providing a road easement between lots D and E at this time, for future 45th Street should it ever need to be constructed. The City Council felt it would be a good idea to plan ahead, realizing that there is a chance this road easement would never be used. Regarding the Boilan's concerns, the City Attorney advised the Council that this is a dispute between the property owners and does not involve the City in granting this subdivision. The consensus of the City Council was to approve the large lot subdivision and waive the requirements for contour mapping to be provided, with the following conditions. 1. An 80 foot permanent road easement be provided, 40 feet on either side of the common lot line between Lots D and E . 2. The driveway access for lots G and H be provided from 50th St., not CSAH 17. 3. The permanent road easement for existing 50th St. be provided as determined by the Engineer. 4. The survey show the existing wetlands and marshes, in accordance with the City Code. M/S/P Dunn/Mazzara - to adopt Resolution 85-36 granting a large lot subdivision to Linda Larson waiving; 2 foot contours, contingent uvon the above J our :conditions being met. (Motion carried 5-0). B. Shoreland Permits: Lots 3 and 6, Block 2 Teal Pass Estates 3rd Addition. Applicant: Ken and Sherrill Neudahl Shoreland Permits are being requested for Lot 6 and for Lot 3 and these lots meet the 1-1/2 acre minimum lot size. There is no actual shoreland on Lake Jane, but since it is within 1,000 feet of Lake Jane, shoreland regulations apply. They have submitted LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 3, 1985 PAGE 3 the soil boring and percolation data which show that homes can be provided with adequate septic systems in these areas and meet all the conditions of the shoreland permit and no variances are required. M/S/P Armstrong/Christ - to grant Shoreland Permits for Lots 3 and 6. Block 2, Teal Pass Estates 3rd Addition. (Motion carried 5-0). C. 1984 and 1985 Street Improvements The 1984 street improvements are complete and Bohrer recommends final acceptance of the work. Forest Lake Contracting was the General Contractor and Bohrer felt they were very conscientious and the overall performance was excellent. M/S/P Morgan/Dunn - to accept the final 1984 street improvement work. (Motion carried 5-0). M/S/P Dunn/Morgan - to approve the compensating change order No. 3 in the amount of $2,926.93. (Motioh carried 5-0). M/S/P Dunn/Morgan - to approve the Final Payment No. 4 in the amount of $12,414.12 for the 1984 street improvement work. (Motion carried 5-0). The City Engineer distributed a handout, dated September 3, 1985 which listed the proposed assessments for the three street projects that were completed under the 1984 street improvements. The following summary was given: a. 45th St., Julep Avenue and 47th St. The handout itemized the total project cost, the amount eligible for MSA reimbursement and the City Share. The amount to be assessed is $12,984.26/18 lots = $721.33/lot. In discussion the City Council felt that a charge for administrative costs should be made and determined that approximately $28.65/lot should be charged for administrative costs, bringing the assessed amount to $750.00/lot. The City Engineer described the change in definition of a 10 acre lot from exactly 10 acres to nominally 10 acres, which has increased the number of assessable lots by 2 for the purpose of this assessment roll. b. Jane Road North The total cost is the total amount to be assessed ($19,907.74). This amount, divided by 12 assessable lots, gives a cost of $1,658.98/lot. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 3, 1985 PAGE 4 The Council determined that an administrative charge should also be levied against these lots. In the amount of $41.02/lot, which brings the total cost to $1,700.00/lot. Bohrer described the rationale for increasing the assessable units of Lot 9, Krause's Addition, from a 0.5 lot to a 1.0 lot assessable unit. When the feasibility study was conducted, it was anticipated that Jamaca Avenue extension would be completed and assessed. Since Lot 9 is a corner lot it was expected that it would front along Jamaca Avenue and receive a 1.0 unit assessment, and a 0.5 unit assessment for Jane Road. Since Jamaca Avenue has been determined to be completed at City cost, it is recommended that Lot 9 be assessed a full 1.O unit assdssment. c. Jamaca Avenue Extension The total cost of the project is $5,293.70 and this is to be paid out of City funds with no assessment. The Assessment Hearing will be held on Tuesday, September 10, 1985 at 8:00 p.m. in the City Council Chambers. M/S/P Dunn/Morgan - to accept the final 1985 street repair work. (Motion carted 5-0). M/S/P Dunn/Morgan - to approve Final Payment No. 1 for the 1985 street repairs in the amount of $19,153.84. (Motion carried 5-0). 6. Council Reports A. Arlyn Christ: Update on informational meeting with residents near the contaminated landfill. A letter was drafted by Larry Bohrer and Fritz Knaak from concerns expressed by residents in attendance at an informational meeting held on August 27, 1985 regarding the municipal water system that will be put in by Ramsey and Washington Counties. The Council also reviewed the Engineer's technical data on the proposed compromise for water supply, watermain, preliminary cost estimate, 0&M cost, and release from liability. M/S/P Christ/Armstrong - to approve letter written and signed by Lake Elmo City Attorney Knaak to Washington County and Ramsey County Board of Commissioners regarding the municipal water system that will be put in by Ramsey and Washington Counties. (Motion carried 5-0). B. Road Grading (Front-end loader) Our road grader is not capable to crown our existing roads. Maintenance Foreman Olinger has checked into renting a grader for three months which would cost $3,000 a month. Dunn suggested that they look into available used equipment. Acting Administrator Banister will contact Chuck Swanson of Washington County and LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 3, 1985 PAGE 5 inquire if the County is available to do our road work. 7. City Administrator's Report A. Newsletter Editor Councilman Christ brought up the suggestion that each councilperson write articles for the newsletter, but thoughts were expressed that this should not be from a Councilor's perspective but from an independent with recorded factual information. Dunn suggested that a serious look should be taken to see if this can be done "in-house", but was not sure about the hours that would be required to complete an issue. If the newsletter cannot be done "in-house", he would like to see the newsletter put out on a bid process. The Council will look over the newsletter editor applications and will decide who to interview at the September 17, 1985 City Council Meeting. B. Comparable Worth - Pay Equity Program Marilyn and Mary attended the Pay Equity Workshop sponsored by the State of Minnesota on Thursday, August 29, 1985. The workshop was very informative and this State mandated program can be done "in-house". The City Council will oversee this program, but some of the council members will participate in this program. The report has to be done by October 10, 1985 and City Attorney Knaak requested to see it when completed. C. Workshop for 1986 Budget A budget workshop meeting will be held on Tuesday, September 10, 1985 at 7:00 p.m. D. City Administrator There was discussion on the interviews of the three finalists, Banister, Overby, Ulrich, for the position of City Administrator. Morgan - There is a need to get the best and strongest people who can bring a different dimension into this government and not ones that we know or lead the best. A good administrator can save engineering, planning and legal costs and this is what, without any prompting, that Overby said he would try to do. We 7naldd 'a mistake_-,rLd.-.it-x- st- -um- z_ X. ew__t, . amd dog ars_,_ but_.axe_zti11_.have Mar-idim- (See Page 6 for amended statement) . Christ - Overby did impress him because he said the right things to the questions asked. Banister is sincere, capable and an excellent Finance Manager. Mazzara - He would support Overby because what the City needs now is someone to come in with new ideas and a different perspective LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 3, 1985 PAGE 6 on what's happening in other places and the ability to handle himself. The City would have a very experienced administrator and an excellent Finance Director. Armstrong - Overby would make a good Administrator, but Marilyn knows the City background and any planning, engineering and legal representation can be retained if needed. She would support Marilyn Banister because she knows what Marilyn can do. Dunn - Each candidate has their good points, but he would pick Overby and Banister. He would support Banister because she will be a devoted employee, has the ability to think and will be conscientious about her work. He would rather look for somone that will stay with the City over the years. When you have someone that is well qualified, why go elsewhere and look. M/S/P Mazzara/Morgan - to approve the hiring of Robert Lee Overby for the position of City Administrator. (Motion carried 3-2<Armstrong, Dunn>). M/S/P Mazzara/Morgan - to put together a benefit package for the new City Administrator which will be reviewed at the next City Council meeting on September 17, 1985. (Motion carried 5-0). M/S/P Morgan/Mazzara - to adjourn the City Council Meeting at 10:03 p.m. (Motion carried 5-0). ---------------------- AMENDED at City Council Meeting September 17, 1985 Morgan - If we make a mistake and it costsus a few thousand dollars, we still have Marilyn. Since we do not have time to discuss every point presented, it may seem that decisions are preconceived. However, background information is provided for the City Council on each agenda item in advance from City Staff and appointed Commissions; and decisions are based on this information and past experiences. In addition, some items may also have been discussed at previous Council meetings. If you are aware of information that hasn't been discussed, please fill out a "Request to Appear Before the City Council" slip; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items requiring excessive time may be continued to another meeting. AGENDA LAKE ELMO CITY COUNCIL SEPTEMBER 3, 1985 6:00 p.m. Interview with three City Administrator finalists 7:00 P.M. Regular Meetings Convenes 1. Agenda 2. Minutes: August 20, 1985 3. Claims 7:15 p.m. 4. Public Inquiries 5. City Engineer's Report A. Large Lot Subdivision at 4596 Lake Elmo Avenue (in Sections 2 and 11). Applicant: Linda Larson B. Shoreland Permits: Lots 3 and 6, Block 2 Teal Pass Estates 3rd Addition. Applicant: Ken and Sherrill Neudahl C. 19811 and 1985 Street Improvements D. Other 6. Council Reports A. Arlyn Christ: Update on informational meeting with residents near the contaminated landfill. B. Other (OVER) -----------------------BREAK ----------------------- 7. City Administrator's Report A. Newsletter Editor B. Comparable Worth - Pay Equity Program C. Workshop for 1986 Budget D. Other