HomeMy WebLinkAbout10-15-85 CCMAPPROVED
LAKE ELMO CITY COUNCIL MINUTES
OCTOBER 15, 1985
Vice -Mayor Dunn called the City Council meeting to order at 7:03
p.m. in the City Council Chambers. Present: Armstrong, Mazzara,
Christ, City Administrator Overby, and City Engineer Bohrer.
Absent: Morgan.
1. Agenda
M/S/P Christ/Mazzara - to approve the agenda for the October 15,
1985 City Council Meeting as presented. (Motion carried 4-0).
Minutes: October-1, 1985
M/S/P Armstrong/Mazzara - to approve the October 1, 1985 City
Council minutes as amended. (Motion carried 4-0).
3. Claims
City Administrator Overby distributed to the City Council a
handout regarding compensation for Marilyn Banister for her duties
as Acting City Administrator. Per state law Marilyn has received
56 hours of overtime at time and one-half at her present wage.
Councilwoman Armstrong brought up that they should strike a medium
between the difference of the two City Administrator salaries.
Councilman Dunn thought that the figure Marilyn selected was
justified and one that nobody could dispute.
M/S/P Mazzara/Christ - to approve claims 86566 thru 86612 as
presented. (Motion carried 4-0).
4. CITY ENGINEER'S REPORT
A. Continuation of request for Rezoning from RR to
R1 approximately 18 acres of land legally described
as part of Government Lot 2 in Section 10.
Applicant: Raymond Mester
It has been city policy for rezonings to have a two week delay for
possible new input. The City Engineer had reviewed the location
of the proposed 18 acre rezoning and stated that no new
information had been received.
M/S/P Christ/Mazzara - to adopt Ordinance07975 amending section
301.070 C "Zoning District Map" of the Lake Elmo Municipal Code
for rezoning of approximately 18 acres of land for Raymond Mester
legally described as part of Government Lot 2 in Section 10.
(Motion carried 4-0).
LAKE ELMO CITY COUNCIL MINUTES OCTOBER 15, 1985 PAGE 2
B. Shoreland Permit Application at 8180 Hill Trail N.
Applicants: Patty Cole and Stephen Butzer.
Applicants Patty Cole and Stephen Butzer propose to construct a
garage addition onto an existing attached garage. Since this
property abuts Lake DeMontreville, Shoreland Regulations apply.
The garage is proposed to be extended from the existing garage
toward the street.
The City Engineer referred to his correspondence dated October 10,
1985 in which he stated that the only concern was the
determination of the front yard setback. It was unclear from the
sketch provided if the southwest corner of the garage is to be 34
feet from the right-of-way or from the existing street. Thirty
feet is required from the right-of-way. Butzer advised the
Council that this garage would still be the longest distance from
the road. The consensus of the City Council, based on the
information available, determined no variance is required and
approved the Shoreland Permit.
M/S/P Christ/Mazzara - to grant a shoreland permit to Patty Cole
and Stephen Butzer at 8180 Hill Trail N. for the construction of a
garage. (Motion carried 4-0).
C. Speed Zone Study: Keats Ave. and 20th St. N.
On October 9, 1985, a drive -over inspection of Keats Avenue and
20th Street was made by City Engineer Bohrer, City Administrator
Overby and with Bruce Hall, Assistant District Traffic Engineer,
to discuss the City's concern for speed limits and other safety
features. The following observations were made:
1. Keats Avenue
a. MnDOT will consider revising their speed zoning from
50 mph to 45 mph mph. They will not consider 40 mph.
b. "Stop Ahead" sign at TH 36 should be moved back to at
least 500 feet (10 x speed) from stop sign.
C. Place speed limit signs 200 feet from intersections and
then at halfway point between 47th St. and TH 36.
d. "Yield" sign at 47th St. - move closer to edge of Keats.
Could also replace with larger size sign.
e. "Yield Ahead" sign - replace with larger size.
f. Add the logo type "T" intersection ahead sign in
advance of "Yield Ahead" sign.
g. Install a street light at 47th Street.
LAKE ELMO CITY COUNCIL MINUTES OCTOBER 15, 1985 PAGE 3
h. Extend private driveway culvert and fill over at
the south side of 47th St. to provide a safe
landing for cars that go through the intersection.
1. Replace barricade at 47th St. with new
reflectorized material.
2. 20th Street
a. City staff does not contest the recommended 45 mph
speed limit.
b. Speed limit signs should be checked for reflectivity.
C. Additional speed limit signs may be needed mid -block.
d. Replace easterly "Stop Ahead" sign due to poor
reflectivity.
e. Bohrer will check with Al Lehman from 3M about any
plans to relocate the Tartan Park entrance.
City Engineer Bohrer understands that you don't put street�ghts
everywhere in the City without justification, but in this c se, it
was the feeling of the City Staff and MnDOT personnel that a
streetlight would call attention to this one intersection that
seems to have a good share of accidents. City Administrator
Overby said another choice would possibly be changing the yield
sign to a stop sign and putting in rumble strips to warn people of
the approaching Stop.
Mary Leslie, 11546 20th St. N., explained that when the 35 mph
speed limit sign was put up it did slow the traffic down
significantly past their home. Many cars were missing the turn
for Tartan and Eden Park and because they have a circular driveway
they were using it too turn around. The speed has increased since
the newspaper article came out advising that the 35 mph speed
limit was illegal.
M/S/P Armstrong/Mazzara - to advise Mn/DOT of the City Council's
preference for the 45 mph speed limit on Keats Avenue between Hwy.
36 and 47th St. (Motion carried 4-0).
Bohrer advised that Mn/DOT did a radar check on 20th St., when the
35 mph signs were already up, and the average speed was 44 mph
with the 85th percentile being 48 mph. The normal procedure would
be to establish the speed at the 85th percentile, but they lowered
it to 45 mph.
M/S/P Christ/Armstrong - to approve the adjustment of the speed
limit on 20th Street from 35 mph to 45 mph as recommended by MnDOT
and to erect street names for Legion Avenue on the south side of
20th Street. (Motion carried 4-0).
LAKE ELMO CITY COUNCIL MINUTES OCTOBER 15, 1985 PAGE 4
Councilmembers Mazzara and Armstrong still had concerns that even
though the 35 mph speed limit could not be enforced, the 35 mph
signs did slow the traffic down considerably.
The discussed new entrance to Tartan Park is a gravel road further
to the east and used by the maintenance personnel. City Engineer
Bohrer has contacted Al Lehman, 3M'Engineering, and was told by
Mr. Lehman that this was their intention to black top the road and
make it a club house entrance. Bohrer did tell him of the
concerns of insufficient sight distance for people pulling out of
the Club House or for people on 20th Street going in either
direction and to not proceed until he goes through the proper
channels with the City.
D. Public Hearing for vacation of the remaining
northerly 200 feet of Argyle Street bordering
the east edge of Lots 297 and 298, Lanes
DeMontreville Country Club Addition.
Applicant: Paul Hansen.
Pursuant to published notice the public hearing was opened at 7:50
p.m. in the City Council chambers.
The City Council received a petition by the adjacent property
owners to vacate the northerly 200 feet of Argyle Street bordering
the east edge of Lots 297 and 298, Lanes DeMontreville Country
Club Addition. Bohrer explained that other portions of Argyle and
Dempsey have been vacated. The area requested for vacation is not
of any use to the City and there is no intention or need to
construct a City street on this 30-foot right-of-way. The
property would be split between the three property owners. The
two owners to the east, Leonard Brand and Top Twenty which Paul
Hansen is an officer and to the west is Barbara Walsh.
M/S/P Christ/Armstrong - to adopt Resolution 85-38 to vacate the
remaining northerly approximate 200 feet of Argyle Street
bordering the east edge of Lots 297 and 298, Lanes DeMontreville
Country Club Addition. (Motion carried 4-0).
E. Landfill Water Supply System - County Proposal
Washington County Commissioner, Sally Evert advised the City
Council that Washington County is looking at other options to a
Lake Elmo municipal water supply system proposed to service those
residents affected by the contaminated landfill. One of the
options seriously being considered is hooking up to the Oakdale
water system. Evert stated that the water at the landfill is
being cleaned up and feels that the PCA will soon say there is no
health danger there. Therefore, it could become difficult, if not
impossible, to get participation from Ramsey County in providing
Lake Elmo with its own water system.
Evert further stated if the Counties did put in a system through
the City of Oakdale, Lake Elmo will not have any say in the
system. It will be a system that provides the amount of water
LAKE ELMO CITY COUNCIL MINUTES OCTOBER 15, 1985 PAGE 5
that has been agreed upon by the Health Department and "somewhere
in-between" what the Washington County and Lake ELmo engineering
studies have found to be appropriate. Operation and maintenance
costs would be assessed to the homeowners after the initial
installation.
City Engineer Bohrer stated that he was surprised that the option
of hooking up to the Oakdale system was being considered, since it
was originally ruled out at the Advisory Landfill Committee. At
that time, the cost comparisons given in the Advisory Committee's
report showed that the cost was comparable with the proposed Lake
Elmo system, and there were several disadvantages that ruled out
the Oakdale option.
Councilman Christ felt that the construction estimates provided by
Lake Elmo's City Engineer were much higher than what was estimated
by the County as were the operation/maintenance costs. From a
cost perspective, hooking up to the Oakdale system appears to be
the most feasible option. Christ has talked to a number of
residents and they want to see the project move ahead. The City
Council also sees a need for urgency and they designated
Councilman Christ to be the City representative on any
negotiations with the County.
M/S/P Mazzara/Armstrong - to designate Arlyn Christ to be the
City's representative on any negotiations with the County.
(Motion carried 4-0).
F. Legion Pond - Update
The Legion Pond Update was withdrawn from the agenda at the
request of the affected property owners. The property owners plan
to come back with their own proposal at the first meeting in
November.
G. 201 Program - Update
In a past Newsletter, the City residents were informed that the
201 Program will be delayed until 1986 due to delays in the plan
approval process. Anyone who considered their situation to be an
emergency was invited to contact the City Office. The following
persons have contacted the office of the Engineer or are known to
be in great difficulty.
1. William Osborn, 3127 Laverne Court
2. Ed Fisk, 3115 Laverne Court
3. Clyde Struve, 3686 Layton Avenue
4. Pat Scovill, 8056 Hill Trail
5. Carl Paul, 9369 Jane Road
6. Ken Evanoff, 9199 Jane Road
7. Manley Marellus, 4611 Birchbark Trail
8. David Keane, 9359 Jane Road
LAKE ELMO CITY COUNCIL MINUTES OCTOBER 15, 1985 PAGE 6
The first four individuals cited frequent pumping or sewage
overflows, and the last four are on the satellite toilets.
Conversations with the MPCA indicate that we will be able to spend
up to $10,000 on an emergency basis now and be reimbursed under
the grant. Bohrer believes that the new watertight septic tanks
could be installed for the individuals on satellite toilets within
the budget limit, but that nothing could be done for the other
individuals. The new septic tanks would then function as holding
tanks until their systems can be completed with the regular
program. The cost of pumping holding tanks is approximately equal
to the Satellite toilet rent and the individuals could use their
indoor plumbing.
Evanoff, Marcellus, Keane are in what is called on -site septic
system improvements and their plans and specifications are
approved. Carl Paul is considered in an off -site septic system.
One of their criteria is that not only does Mr. Paul's site have
to be approved, but all of the sites in the off -site program have
to be approved before they approve one. City Engineer Bohrer did
confirm the fact that if the City went ahead on Paul's septic
system and made the improvements without prior approval there is
no chance of getting reimbursed.
H. Other
PLANNING AND LAND USE
A. Section 32 - Land Use Concept - Update
Property owners from Section 32 and 33 area were invited to attend
the October 7th meeting of the Planning Commission for comments or
suggestions regarding the future land use concept for the Section
32 area. The October 1985 Land Use Concept Plan map reflects
these opinions and changes.
B. Annual Planning Institute
A brochure was given out from the Government Training Sevice for
the Annual Planning Institute. On Friday, November 22, 1985, a
seminar (special attention to Urban Issues) will be held at the
Earle Brown Center on the University of Minnesota St.Paul Campus.
Any Council member that wishes to attend this seminar (cost $40
per person) should contact City Administrator Overby.
C. Request from Lake Elmo Baptist Church to
move a garage onto their property (to a
temporary location).
Lake Elmo Baptist Church has asked permission to move a 12' x 20'
x 8 112' garage from Oakdale onto a concrete slab on their
property on Stillwater Blvd. City Administrator Overby felt that
the garage would conform to the 50 foot setback. The garage meets
the code and is accepted as a rural storage building. No action
LAKE ELMO CITY COUNCIL MINUTES OCTOBER 15, 1985 PAGE 7
was necessary on this request.
D. Other
6. CITY COUNCIL REPORTS
A. Stillwater Area Chamber of Commerce -
St. Croix Growth Inc.
Councilmember Mazzara and City Administrator Overby attended a
Business and Industrial Development Symposium on October loth in
Stillwater. A new group called St. Croix Growth Incorporated has
been formed to promote business, commercial, industrial and
residential development in a target area bounded by the north
limits of Stillwater, I-94 on the south, the west limits of Grant
Township and the City of Lake Elmo, and the St. Croix River on the
east. There was discussion on what cities can and cannot do,
resources available, tax increment financing and Stillwater
development.
B. Other
CITY ADMINISTRATOR'S REPORT
A. Review Bids for Loader
Dan Olinger explained that out of the five bids received, the
Clark unit from Road Machinery and the Trojan unit from
Minneapolis Equipment are being considered. The Trojan bid is
$73,682 with 10 1/4% interest and the Clark bid is $76,576 with 8%
simple interest which figures out to a $7,OOO difference in the
total price. The Clark does meet the specifications for the engine
size and transmission. The Trojan has an air-cooled diesel motor.
Olinger suggested purchasing the wing separate so he can redo the
speefications to fit our needs. Olinger felt that the Viking wing
is more suitable, heavier built, has a trip mechanism, and the
desired hydraulics. Olinger had talked to the Crysteel Corp. and
will be able to purchase the wing without the installation for
$9,500. They can look at installing the wing themselves or having
Novak Inc. install it because they do an excellent job. Novak did
offer a 5 year lease purchase program with the installation for
$12,700, and payments of $299.96 per month for 60 mo. with a $10
buy out at the end of the lease. The total expenditure for over
five years is $18,000. Dunn stated that if we can pay for it out
of present resrves, we certainly should do it.
Mazzara explained his second to the motion based on the cost
difference between the front-end loaders and the familiarity that
the Maintenance Foreman has had with the Clark machine.
M/S/P Christ/Mazzara - to award the contract for $93,360 on a 60
month lease for the purchase of a 1984 Clark 75C front end loader
to Road Machinery & Supplies Co. (Motion carried 4-0).
LAKE ELMO CITY COUNCIL MINUTES OCTOBER 15, 1985 PAGE 8
M/S/P Christ/Mazzara - to instruct the Maintenance Foreman and
City Administrator to enter into an agreement with Crysteel to
purchase the Viking wing and also contract with Novak Inc. to
install the wing either by purchase or lease whichever is best for
the City. (Motion carried 4-0).
B. Mutual Aid Resolution
City Administrator explained a letter from the St. Louis Park City
Manager on providing assistance to other communities in the event
of a disaster, and a copy of a resolution the City can adopt if
they so desire. Fran Pott suggested that the City get an opinion
from our attorney on the legal implications in offering mutual aid
without a formal agreement, but otherwise had no concerns with
this request.
City Administrator Overby will find out how many cities are
involved in this now and report on his findings at the next City
Council meeting.
C. PERA/ICMA Resolution
Council action is needed to approve the resolution allowing the
City Administrator to opt out of PERA coverage and sign up with
the ICMA retirement -'plan as requested. The City Administrator
reported that it was the same perentage on the employer's end for
PERA or ICMA and explained that there are four different fund
options that he can choose from to allocate the money so he has
more control on the return.
M/S/P Mazzara/Armstrong - to grant Resolution 85-39 allowing City
Administrator Overby to opt out of PERA coverage and sign up with
the ICMA retirement plan. (Motion0carried 4-0).
D. Personnel
City Administrator Overby advised the Council of Human Services
Inc.. out of Washington County which provides counseling services
for public employee organizations. Counseling services dealing
with personal problems such as chemical dependency, marital, legal
or financial problems can affect job performance in terms of lost
productivity or absentism or work related accidents. Two methods
for charging are to charge the employer $15 per employee per year
for the complete plan or an option of a fee for service contract
on an "as'needed" basis.
Consensus of the Council was that it is good information to have
at our disposal and to be aware of these services. In respect to
participation, they would prefer to see "as needed" participation
as opposed to a blanket coverage.
Mazzara brought up that this program information should be made
available to the employees prior to a problem arising so they can
make their, ;own decision and not under the direction of the
LAKE ELMO CITY COUNCIL MINUTES OCTOBER 15, 1985 PAGE 9
employer for them to seek help.
E. Other
Councilman Mazzara brought up that the Council should discuss the
Office Space Committee report because it will be a lengthy process
to consider all options. City Administrator Overby will put this
on the agenda for the November 5th City Council Meeting.
M/S/P Mazzara/Christ -• to adjourn the City Council meeting at 9:37
p.m. (Motion carried 4-0).
CLAIMS TO BE APPROVED AT OCTOBER 15, 1985 LAKE ELMO COUNCIL :MEETING
86566
Stillwater Area Chamber of Commerce - Meeting/Bob $
20.00
86567
TKDA - General $ 2,883.65
MSA 391.65
Pass Thru 1,001.89
4,277.19
86568
American Typewriter -- Office supplies
135.99
86569
State of MN - Dept. of Employee Relations - Pay Equity
20.00
86570
Four Seasons Services - coffee & cup inserts
23.60
86571
Junker Sanitation - Oct.
45.00
86572
City of North St. Paul - Animal Control Vehicle
150.00
86573
LPD Electric - Repair Pebble Park Tennis Court Lights
328.00
86574
Capitol Electronics - Fire Dept. supplies
10.90
86575
Minnesota Fire & Safety - Fire Dept. supplies
86.40
86576
Dakota County Vocational - Fire Dept, manuals
19.00
86577
Road Rescue, Inc. - Fire Dept. EMS supplies
174.85
86578
Kunz Oil Co. - Fire Dept. gas
39.00
86579
Lake Elmo Oil - Fire Dept. - $ 73.19
Maint. Dept. 5.83
79.02
86580
Hardware Hank - Fire Dept. -Tl
Maint. Dept. 37.30
150.15
86581
Gopher Sign Co. - Maint. Dept.
368.83
86582
ABM - Maint. Dept. truck repair
50.17
86583
Vern's GTC Auto parts - Maint. Dept. truck repair
25.10
86584
Lake Elmo Repair - Maint. Dept. - truck repair
14.25
86585
Truck Utilities - Maint. Dept. - attach wing to Ken's trk.
621.63
86586
Continental Lighting - Maint. Dept.- Rough Service Frost
370.58
86587
T. A. Schifsky - AC mix
52.88
86588
Bryan Rock Products - Maint. Dept.
135.42
86589
Hagberg's Country Market - supplies
5.79
86590
Lakeland Ford Truck - Maint. Dent, truck repair
75.22
86591
Carlson Tractor & Equip. - Maint. Dept.
24.33
86592
MCI - airsignal - Maint. Dept. radio service
24.00
86593
Washington County - signs
73.50
86594
Mogren Bros. - Maint. Dept.
30.00
86595
Del's Lawn & Log - Maint. Dept. supplies
31.45
86596
Chapin Publishing Co. - Loader & wing bid ad
14.28
86597
Marilyn Banister - Acting Administrator compensation
1,797.21
86598
thru
86612
October 25th payroll
7,476.70
Total $ 16,750.44
Since we do not have time to discuss every point presented, it may
( seem that decisions are preconceived. However, background information
.,is provided for the City Council on each agenda item in advance from
City Staff and appointed Commissions; and decisions are based on this
information and past experiences. In addition, some items may also
have been discussed at previous Council meetings. If you are aware of
information that hasn't been discussed, please fill out a "Request to
Appear Before the City Council" slip; or, if you came late, raise your
hand to be recognized. Comments that are pertinent are appreciated.
Items requiring excessive time may be continued to another meeting.
AGENDA
LAKE ELMO CITY COUNCIL
OCTOBER 15, 1984
7:00 p.m. Meetings Convenes
1. Agenda
2. Minutes: October 1, 1985
3. Claims
4. CITY ENGINEER'S REPORT
A. Continuation of request for Rezoning from
RR to Rl approximately 18 acres of land
legally described as part of Government Lot
2 in Section 10. Applicant: Raymond Mester
B. Shoreland Permit Application at 8180 Hill
Trail N. -Applicants: Patty Cole and Stephen
Butzer.
C. Speed Zone Study: Keats Ave. and 20th St. N.
7:45 p.m. D. Public Hearing for vacation of the remaining
northerly 200 feet of Argyle Street bordering
the east edge of Lots 297 and 298, Lanes
DeMontreville Country Club Addition.
Applicant: Paul Hansen
E. Landfill Water Supply System - County
Proposal.
F. Legion Pond - Update
G. 201 Program - Update
H. Other
(OVER)
5. PLANNING AND LAND USE
it
A.
Section 32 - Land Use 'Concept e Update
_
Annual Planning -Institute
.C..
Request from,Lake .Elmo Baptist .Ch+urch i, . rf
•
to move a'garage.onto their property: (to -a
temporary':location).
D.
Other
6. CITY COUNCIL REPORTS
A.
Stillwater Area Chamber of Commerce
St. Croik'Growth Inc.
B.
Other
7. CITY ADMINISTRATOR'S REPORT
A.
Review Bids for Loader
B.
Mutual Aid Resolution
C.
PERA/ICMA Resolution
D.
Personnel
E.
Other