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HomeMy WebLinkAbout04-05-88 CCMLAKE ELMO CITY COUNCIL MINUTES mn-- APRIL 5, 1988 Mayor Arlyn Christ called the City Council meeting to order at 7:02 p.m. in the City Council chambers. Present: Christ, Johnson, Armstrong, Graves, Moe (arrived 7:05), City Engineer Bohrer and Acting City Administrator Kueffner. 1. Agenda Add: Add: 4. Public Inquiries, 6F. Water System Alarms, 7H(a) Letter from United Way, 7H(b) Planning Commission on Section 32 M/S/P Graves/Armstrong - to approve the April 5, 1988 City Council agenda as amended. (Motion carri;.e`H 4-0) 2. Minutes: March 15, 1988 M/S/P Graves/Johnson - to approve the March 15, 1988 City Council minutes as amended. (Motion carried 5-0). 3. Claims The Council asked the staff to check on Claim #90081 Action Rental-Maint. Dept -Watershed if it would be a pass-thru charge. M/S/P Johnson/Graves - to approve the April 5, 1988 Claims #90045 thru #90105 as presented. (Motion carried 5-0). 4. Public Inquiries There were no public inquiries. 4. Landfill Update A. Todd Williams/Dan Novak Todd Williams reminded the Council of the REAPP benefit dance performance on Friday. Todd reported that the companion bill was passed out of the House without the landfill siting process stopping amendment on it. If the Senate passes it with the amendment, it will have to go to the Conference Committee for resolving that difference. The amendment (to stop the landfill siting process) went through an informal non -binding consensus type hearing which was defeated by a vote of 8 to 6. Because it did not receive overwhelming support at this informal meeting, Rep. Nelson decided not to add this amendment to this bill in the House: There will be a workshop on Tuesday morning at the County Board meeting. The workshop will be for the Board to consider final amendments to the scoping document for the EIS. At this meeting they will review the recommendations of the County Health Dept. based on the public meeting that was held. LAKE ELMO CITY COUNCIL MINUTES APRIL 5, 1988 PAGE 2 Todd expressed that REAPP wholeheartedly supports the establishing of a Solid Waste Board. B. Letter from Charles Dayton Acting City Administrator Kueffner has sent a letter to Attorney Dayton asking him for a beakdown on his bill, but has not received a response. The Council decided to keep this at an administrative level and put this item on the claims at the next meeting to discuss it further. C. Lake Elmo Solid Waste Board Mary Kueffner reported that the time had come to officially appoint a Lake Elmo Solid Waste Advisory Board to make our recycling efforts work. This Board should consist of residents truly interested in making our program work. Mary suggested Bruce Dunn to head this committee because he has been the force behind getting this program (and our compost program) off the ground. Also, Bruce has recently been reappointed to a third 2-year term on the Washington County Solid Waste Advisory Board. The Commission should be limited to 5 to 7 members and residents selected from areas throughout the City. Councilman Graves asked what the Commission's objectives would be. Bruce Dunn responded they would be following -up on the composting and recycling programs. Bruce felt if we don't pay full attention to these programs on an on -going basis they will tend to die. M/S/P Graves/Johnson - to establish a Lake Elmo Solid Waste Advisory Commission consisting of 5 to 7 members, to appoint Bruce Dunn as Coordinator/Chairman of the Commission, and to advertise in the City Newsletter to obtain residents from all areas of the City to sit on this Commission. (Motion carried 5-0). 5. PUBLIC HEARINGS: A. Variance for height of single family dwelling in R1 zoning district at 5260 Hilltop. Applicant: Al & Susy Williams/Mastro Const. Mayor Arlyn Christ opened up the public hearing at 7:30 p.m. in the City Council chambers. Adjacent propertyowners were notified and there was no one to speak for or against the variance request. Al & Susy Williams are requesting a variance to the maximum building height of 35 feet for a single family residential unit. The applicants wish to build a home that is 40 feet in height on Lot 3, Block 1, DeMontreville Highland Second Addition. Frank Mastro, Mastro Construction, asked for a 5' variance for this home (85x60) to be built because it would be impossible to build this LAKE ELMO CITY COUNCIL MINUTES APRIL 5, 1988 PAGE 3 type of roof elevation. He has built homes 38 feet high in Washington County and the trend has been to steeper roof lines. This home would have a set back of 130 feet which is the same as the adjacent two homes. Mastro felt the hardship was they have been going through the planning for months, it's only two stories, and this house is impossible to construct without any other roof structure. Mayor Christ felt this ordinance was put in so we would not have abusive height requirements and suspected that 35 feet was somewhat arbitrary. There is a trend to steeper pitch roofs so our code could be outdated and should be looked at. Councilwoman Armstrong felt this size house did not belong in the neighborhood and a 40 foot structure height is not in our code so a hardship needs to be shown to grant a variance. The Acting City Administrator thought the 35 foot limit on height was put on because of Fire Department concerns. Mary would check on this further. Councilmen Graves and Johnson requested a position from the Fire Chief in regard to the safety and health issue. Mayor Christ closed the public hearing at 7:40 p.m. M/S/P Graves/Moe - to table this request until the April 19th City Council meeting for direction from the Fire Chief to determine if there is a safety hazard with a 40 foot structure height. (Motion carried 5-0). B. Variance for lot size and setback from Ordinary High Water Mark and Shoreland Permit at Lot 6, Krause's Addition (8955 Jane Road N.) Applicant: Jeffrey Wieden Mayor Christ opened up the public hearing at 7:43 p.m. in the City Council chambers. Jeffrey Wieden is requesting a variance to the one and one/half acre lot size required within the Shoreland District and a variance to the required 100 foot setback from the Ordinary High Water Mark at Lot 6, Krause Addition (8955 Jane Road N.) Adjacent propertyowners were notified and there was no one to speak for or against the request. City Engineer Bohrer reported in his letter dated March 31, 1988 that this property has been issued a Shoreland Permit in 1984 for David Krause. Mr. Wieden has proposed to change the house size and location, therefore, the old permit is no longer valid. Lot Size The platted area consists of 0.92 acres of which 0.78 acres is above the OHW mark, 1.5 acres are required. Since the platted lot size exceeds 60% of that required, a variance from the Zoning Code is not LAKE ELMO CITY COUNCIL MINUTES APRIL 5,.1988 PAGE 4 required. This was a pre-existing lot prior to the adoption of the Shoreland Ordinance and no additional land is available. Structure Setback from Water The house is proposed to be a minimum of 70 feet from the OHW mar], (elev. 924) where 100 feet is required. This house is proposed to be somewhat closer to the water than the neighboring houses because of the depth of the proposed house is 50 feet wide. Septic System Mr. Weiden has stated it would be a four bedroom house even though the exact size of the house was not known. Bohrer stated the lot has sufficient area to construct two drainfields and can meet all of the provisions of the Code. The soil report states that the hill in the northwest corner of the lot will be flattened. The report also shows the trenches will be laid in in an east -west direction. The trenches will better conform to the slope if laid in a north -south direction. This should be worked out with the Building Inspector in the field after the lot grading is finished. All the conditions of the Shoreland Ordinance can be met. The DNR had no concern with the lot size variance. It does have a concern with the setback variance, insofar, as this variance should be the only variance granted. This means that the applicant could not come back at a later date and ask for another variance to add on a deck, or expansion of the house. City Engineer Bohrer clarified for the Council that the City code has two requirements for lot size: one is found in the zoning ordinance and the zoning ordinance does allow the 60% Rule --If a platted lot of record has an area that is at least 600 of that required by the zoning code then a variance from the zoning code is not required. The other lot size requirement is found in the Shoreland Ordinance: this ordinance requires 1 1/2 acres in size, but there is no such thing as a 60% Rule,so-Zn this case a lot size variance from the zoning code is not required --but a lot size variance from the shoreland ordinance is still required. Mr. Weiden stated his hardship would be the lot is of a configuration that without a variance he could not build on the property. He would downsize the house and add the deck to meet the requirements and stated the total size (house and deck) would be 50 x 701. Mayor Christ closed the public hearing at 7:50 p.m. It appeared to Councilman Graves that this lot is of a configuration that would prohibit construction for any size of house where there would not require a variance from some setback. Now he has a 30 foot setback from the road, and he wouldn't require it any closer than that and there is 20 feet to the east boundaryline. M/S/P Armstrong/Johnson - to table this application for two weeks until the April 19th City Council meeting. (Motion carried 5-0). C. Reporting Card System LAKE ELMO CITY COUNCIL MINUTES APRIL 5, 1988 PAGE 5 Mayor Christ opened up the public hearing at 7:55 p.m. in the City Council chambers. City Engineer Bohrer explained the City is considering adoption of an ordinance initiating mandatory septic tank maintenance and verifiable pumping. Bohrer stated that septic systems rarely fail, they were either underdesigned or poorly maintained. All new systems are designed in accordance with the latest codes and each system is inspected during installation by the building inspector. Therefore, all recent systems should be properly designed and installed. As with any manufactured or constructed product, septic systems must be maintained to continue working properly. Regular removal of the solids from the septic tank by pumping is the most important preventative maintenance procedure that a homeowner can do to ensure a long life for a septic system. Regular maintenance is not performed by many homeowners because septic systems are out of sight and, therefore, out of mind. Many do not know that maintenance is required. For these reasons, the city is instituting mandatory and verifiable septic tank maintenance pumping with the recommended interval once evey two years. It is proposed that the city will send a reminder to every system owner with the city every two years to have their tanks pumped. Only pumpers licensed by the city can operate in Lake Elmo. These pumpers will return a separate card to City Hall each time a tank is pumped and the City will maintain the pumping records. Bohrer showed an P-n example of the reporting card and suggested that the pumper note on the card anything he observes. If a system owner refuses to get their tank pumped after mailed a reminder from the City, the city has the power to have the tank pumped and charge the homeowner. Todd Williams stated he was in favor of it and felt it was long overdue. He suggested if the city has to pump a tank, a punative penalty should be charged. The Council would look into including a penalty. Responding to the suggestion that was made to put a contract out for bids, Bohrer felt the competition among the pumpers would create the lowest possible price to the homeowners --the Free Enterprise system would work at its best. An annual contract can be done, but this is creating another level of administration. The contract needs to be administered, and any possible cost savings of getting a large contract may be offset by the administrative burden of monitoring it. Tom Palec ink 's Croixland Sewer Service, stated that Roger MachMe.er red }resspumping once a year and if you own a garabge disposal, pumping should be done every 6 months to 1 year. Bohrer explained that in the initial mailing they would try an educational approach and provide information on how a septic system works and a garbage disposal has harmful affects on the system. Mayor Christ closed the public hearing at 8:22 p.m. LAKE ELMO CITY COUNCIL MINUTES APRIL 5, 1988 PAGE 6 I M/S/P Graves/Moe - to direct the City Staff to prepare a draft of the Reporting Card System Ordinance and call a public hearing for the 1st meeting in May to consider this ordinance. (Motion carried 5-0). 6. LAND USE, ZONING & ENGINEERING A. Shoreland Permit for construction of boat house at 2945 Lake Elmo Avenue. Applicant: Robert Leaf Mr. Leaf has purchased the former Richard Durand property which consists of shoreline on Lake Elmo, Tract A of RLS 67, and the land locked property to the east called Parcel 0130. The house is located on Tract A. Mr. Leaf proposes to construct a boathouse on the vacant land west of Lake Elmo Avenue on the east shore of Lake Elmo. Shoreland Regulations apply. City Engineer Bohrer stated in his letter dated March 31, 1988 to the Council that it is not clear from the Shoreland Ordinance if a variance is required. The Ordinance seems to permit boathouses because it contains a definition for boathouses, and exempts boathouses from the minimum building elevation requirement. What is not clear is that the Ordinance specifically excludes piers and docks from the shoreline setbacks but no mention is made if boathouses are exempt from the setback. One might assume that since boathouses are allowed and are exempt from elevation requirements, that exempting them from the setback was an oversight. If he cannot have a boathouse at the water's edge, Mr. Leaf was willing to call it a portable building and not have it at the shoreline. Councilmember Graves felt it was the intent of the ordinance to allow boathouses at the water's edge and exempt them from setback requirements. Since this was the intent, then no variances are required and the permit should be granted. M/S/P Graves/Moe - to grant Robert Leaf, 2945 Lake Elmo Avenue, a shoreland permit to construct a boathouse on the vacant land west of Lake Elmo Avenue on the east shore of Lake Elmo and to direct the Planning Commission to correct the oversight of the Shoreland Ordinance excluding boathouses from the shoreline setbacks. (Motion carried 4-1<Armstrong: Sfie-would-Iike-fo-hear-from-ifie-peopid'PoAfid ghe-TakeSr.A tempgrary building shou�d be considered; in addition to earing from peop e around the lake. B. Preliminary Plat Approval for Downs Lake Estates On March 14, 1988 the Planning Commission recommended to the City Council that they approve the Downs Lake Estates Preliminary Plat, and that exemption from ponding requirements not be granted (Section 401.240B.3) and with notification to the Council Code Section 305.040D that the soils indicate they are a minimal soil with high runoff. (Motion carried 7-2<Bucheck, Johnston>). LAKE ELMO CITY COUNCIL MINUTES APRIL 5, 1988 PAGE 7 Johnston was in favor of the preliminary plat and felt the requirement of pending was unnecessary because ponding would be so minimal it wouldn't affect Downs Lake. Bucheck was against putting the house on the northside of the property because she feels their runoff would go to the South. If the house was placed on the southside of the property, she understands that esthetically it would be very distasteful to put the one house in front of the other. Ann voiced her concern of protecting the homeowners on Downs Lake above all else. City Engineer Bohrer explained that the City code does not require ponding--it requires that the rate and volume of runoff not exceed predevelopment conditions. Pending is usually the outcome, but not always. Runoff calculations are based on assumptions and estimates and is concerned about how finely a computer answers based upon assumptions and estimates. In this particular case there are several farm buildings on the property. They are in the process of being removed. They are larger than what a house would be if it were to be constructed on that lot. The amount of impervious space that is going to be constructed in the new house is going to be less than the farm buildings that are already there. Therefore, he felt there would be no additional runoff and did not feel pending is necessary. Councilwoman Armstrong didn't want to go against the wishes of the Planning Commission because they work hard, but since Larry has changed his interpretation, based on the information that had come in, reinforced his original conclusions. Rose made the suggestion that if the impervious number increases, appropriate measures should be taken. Bohrer responded that determination of a pending area could be determined because they would see the building size on the permit, but enforcement would be difficult because we might be dealing with a different owner at that time. M/S/P Graves/Moe - to approve the Preliminary Plat for Downs Lake Estates. (Motion carried 5-0). C. Rezoning for Packard Park 3rd Addition Applicant: Gene Peltier The Planning Commission held a public hearing on February 22 and continued it on March 14, 1988 where the Commission made a recommendation to deny the zoning request for rezoning approximately 26 acres from RR to RI based on the Finding of Facts from the Comprehensive Plan (PZ Exhibit A) and for the Council to note that the VBWD has stated they will do a study on the water plan and until that time the plan has been completed it could be detrimental to rezone. (Motion carried 9-0). Bruce Folz asked the Metro Council what Comprehensive Plan the City was under and he received a letter stating Lake Elmo was under the 1979 Comprehensive Plan with the 1986 Amendments and none of the 1986 Exhibits were acceptable. The 1979 Future Land Use Map was in effect. On March 15, 1988 Folz did an Inventory of Lake Elmo and found in the LAKE ELMO CITY COUNCIL MINUTES APRIL 5, 1988 PAGE 8 R1 Zoning District there are 40 platted lots for sale. (These were 1 found by markings or signs for sale). Thirty-three of those lots were platted in 1987. Total Platted lots unbuilt on were 84. Rural Residential land has 10 lots for sale: Lake Elmo Heights has 4 lots, Midland Meadows has 4 and Dayton -Hudson has scattered parcels. Lake Elmo Heights has 11 lots not built on, Midland Meadows has 5 lots not built on, Old Village or Tri-Lake area has unbuilt on lots but there are significant amounts that are owned by people on adjoining houses using these lots or could not be built on. In 1987 there were 48 building permits issued. In the 1986 Revised Comprehensive Plan on Page 30 and page 31 the Land Use Inventory states 174 existing platted lots where he found 84, 189 potential available R1 lots where he found 10. There are 530 available platted lots in RR and he accounted for 15. Folz felt these numbers are inadequate and the City should take a look and get a proper inventory to relate to reality. Ann Bucheck explained that Bob Overby and Dan Novak surveyed the city and came up with the number of R1 lots throughout the City and these lots can be purchased at this time. When this street right-of-way was put through, it was put through by Mr. Peltier because the cul-de-sac did not meet code --it was too long --therefore he gave the City the right-of-way. The Planning Commission made it very clear to Mr. Peltier that no way were they giving him any guarantee for a rezoning. Also, a good deal of the land to the South is more residential and belong to Durands who are now farming it. The Durands have no plans to change the use now or any time in the future. The land to the north is also Rural Residential and the owners want to maintain this zoning. - Chris Leinart, 2229 Legion, stated when she moved in, Marge Williams was her Real Estate agent, and guaranteed her that it would be Rural Residential because she was on the Planning Commission. Councilman Graves asked Bruce Folz if the VBWD has looked at this property and indicated any potential impact of development on this land to water runoff to Downs Lake. Bruce Folz explained that when he did the Second and Third Addition drainage plans the pond was sized for all of the water and the calculations and congregations were submitted to the VBWD--the VBWD approved this Second subdivision. Councilman Graves stated he was wondering how we may not increase the rate of runoff from the property because do we over a period of time increase the amount of water that would run into Downs Lake and would we be aggrevating the situation. Bruce Folz responded that this was a scientific question. Generally, the surface land use has the biggest effect on the rate and the amount of runoff. Probably the worst thing you can do for runoff is to have cornfield cash crop farming. According to the Soil Conservation Service calculations table, just the mere conversion from cornfield over to grassland, reduces it far more significantly than putting 1 1/2 acres into single family residential houses. Based on the VBWD formula and the SCS performance calculations, by putting it into grasslands in a yard signficantly reduce the erosion and the amount of runoff. LAKE ELMO CITY COUNCIL MINUTES APRIL 5, 1988 PAGE 9 Councilwoman Armstrong disagreed with Folz and explained that -the eap€ie}d-apgment-€a}}�-ade�-na-hemp-rainstorms under certain heavy rain - conditions you are going to get runoff off the cornfield that will storm amount to what he was talking about. Everyday that it rains in the development you are going to get impervious driveway and rooftops that the water will run straight off of here --it doesn't matter what the conditions are. It is not true that there will always be more runoff from a farmland because you get alot of water saturated into the cornfield --but it always run offs the impervious driveways and rooftops. Bruce Folz had talked to Nels Nelson who stated the VBWD ordered the waterplan study, allowing'$6000 to be spent on the study, and should be completed the second Thursday in July. Folz felt even though we have heard the comments and concerns from the people, the Council should note that there is no flooding on Downs Lake or on Eden Park Pond. The Pond is about 8 feet below flood level. Councilman Moe suggested the City Staff should look into the statement that the Voge residence was built in the drainage easement. M/S/P Graves/Johnson - to table the request pending the final report for the VBWD as to an action plan they have to control the water level in the Downs Lake Area. The Staff will review this report and then the request will be put on the Council agenda. (Motion carried 5-0). M/S/P Johnson/Graves - to recommend the Building Official tabulate an inventory of buildable lots in the city and to have the Planning Commission review it. (Motion carried 5-0). D. Report from City Engineer on City's recent adoption of Appendix Chapter 38 of UBC. At the previous City Council meeting, City Engineer Larry Bohrer was instructed to determine if the Old Village water system can sypport automatic fire sprinkler systems. Bohrer reported in his letter dated April 1, 1988 that the previous City Building Code required sprinkling or alternative construction methods for fire control. Amended Appendix Chapter 38 requires sprinkling and elminates the use of alternatives. The Amendment would apply city-wide. The discussion about sprinkling have centered on the Old Village, but there are areas outside the Old Village already zoned GB, HB, or P that would require sprinkling. The Old Village water system could not directly supply sprinkling demands to all of the uses that already exist in the Old Village, but it does not have to. Each individual building owner would be required to construct his own private facilities to supplement the City's supply to meet th NFPA requirements. Adopting Amended Appendix Chapter 38 does not require the City to supply the water. If the municipality or a private well (if building is in the rural area) cannot deliver the quantity of water required in NFPA 13, then the building must obtain its own reservoir and/or LAKE ELMO CITY COUNCIL MINUTES APRIL 5, 1988 PAGE 10 booster pump to meet the code requirements. The responsibility to i supply a certain quantity of water is not upon the municipality, but on the building owner. The Council felt that adopting the Amendment does not place an undue hardship on existing building owners or new development. E. Partial Payment #4 to Lake Area Utility City Engineer Bohrer recommended that a partial payment #4 to Lake Area Utility in the amount of $7,859.26 be approved by the City Council. This payment is for work completed by Lake Area Utility from January 1, 1988 to March 31, 1988 which includes such work as monitoring wells, some equipment that was included in the contract and is to be turned over to the City, and some safety equipment for the maintenance men. All of this work has already been anticipated and has been figured into the assessment rolls. M/S/P Graves/Moe - to approve Partial Payment #4 to Lake Area Utility in the amount of $7,859.26. (Motion carried 5-0). P. Water System Alarms City Engineer Bohrer reported that the bids have not been received. Councilman Johnson had a concern on safety and the time period of this request. 7. ADMINISTRATIVE A. Parks Department request for skating rink in Tablyn Park. Mark Busta is interested in putting in a skating rink 2500-4000 sq.ft., 3-4' deep in Tablyn Park by using water from the VBWD's pond. Busta had talked to the VBWD and asked if they would pay for the excavation pointing out this would give them a benefit of a small ponding area. The VBWD asked him to have City Engineer prepare a cost estimate and then come back to them. The Council discussed the costs versus putting in a well and using a gas operated pump. Their main concern was the City's liability because the pond would be construed as a public skating rink. Larry Bohrer explained how the skating rink could be developed and maintained. Bohrer had estimated $1500 for his engineering work. The Council suggested that Busta ask the Parks Commission if they would be willing to fund this project out of their Parks Budget. M/S/P Graves/Johnson - to table City Council action and ask the Park Commission to review and indicate if they would be willing to fund this project out of their Parks Budget. (Motion carried 5-0). B. Set schedule for Board of Review The Board of Review is scheduled for Thursday, May 19th from 2:30 p.m. to 7:00 p.m. Mary Kueffner will look into if there has to be a quorum LAKE ELMO CITY COUNCIL MINUTES APRIL 5, 1988 PAGE 11 of the Council attending the Board of Review. The following schedule is: 2:30 - 5:00 Rose Armstrong, Don Moe 4:30 - 7:00 Charles Graves, Dick Johnson Floater Arlyn Christ C. Set date for clean-up days Lake Elmo Clean-up Days has been set for Saturday, May 14th. The following charges have been established: $35 for dump truck $16 for pickup or large trailer $10 for stationwagon or small trailer (under 6 feet) $ 7 for standard car The City will double charge non-residents.that-have-been-allowed-ke + damp -by - showing- the ir-valid-driver's-}ieease{wt'k-Lake-9.FAG- ices ldense. If they are new residents, they can come intoCityHall and receive a statement verifying residence. M/S/P Graves/Moe - to approve the above new rates for the May 14th Lake Elmo Clean Up Days. (Motion carried 5-0). Any Community/Civic organization in the City will be exempted from the fee structure for community oriented projects. An article will be put in the City newsletter stating that the charge structure, but will state that civic organizations must contact the City Office prior to May llth to get clearance/waiver from the fee structure. A list of specified vehicles that will be allowed in at no charge will be available to the people at the site. M/S/P Graves/Moe - to insert an article in the City Newsletter stating - that civic organizations are encourged to participate in the Lake Elmo Clean-up Days, but they must register at the City Office by May llth and non-residents (by proof of drivers license) will be charged double the rate. (Motion carried 5-0). D. Review contract with Washington County Sheriff's Department The 1987 actual and the 1988 estimated costs for providing law enforcement services to Lake Elmo by contract with the Sheriffs Dept. was reviewed by the City Council. The County is projecting a 1.66% increase. The Council asked why are we always underestimating and what can we do to get a better "handle" on costs for the future. E. Street Sweeping Bids Four bids were received for the 1988 street sweeping project. Bids received were from Allied Blacktop, Clean Sweep Inc., Mike McPhillips, Inc., and T.A. Schifsky. LAKE ELMO CITY COUNCIL MINUTES APRIL 5, 1988 PAGE 12 Allied Blacktop has been awarded the bid for the past three years, and it is the Maintenance Foreman's recommendation that Allied Blacktop, the low bidder, be awarded the bid again this year. M/S/P Graves/Moe -to approve awarding the 1988 street sweeping contract to the low bidder Allied Blacktop. (Motion carried 5-0). F. a. Review specifications for Maintenance Dept. truck The Council had questions on the specifications and asked to table this until Dan can attend the Council meeting. Mayor Christ suggested that a Councilmember go over these specifications with Dan and come back with recommendations. M/S/P Moe/Graves - to table this item until Maintenance Foreman Dan P Oligner can attend the City Council meetings (Motion carried 5-0). b. Review bids for mower Bids were opened on Thursday, March 31 for a new mower. The Maintenance Foreman has asked that this be held over until the April 19th meeting so that he has adequate time to review the bids. M/S/P Moe/Graves - to table the review of bids for the mower until the April 19th City Council meeting. (Motion carried 5-0). G. Selection of new City Administrator Mayor Christ was pleased to announce that Patricia Morrison has accepted our City Administrator position and will be on board as of May 16, 1988. M/S/P Graves/Armstrong - to employ Patricia Morrison as City Administrator, starting on May 16h, at wage and benefits as agreed upon with the stipulation that the employee will be reviewed after completion of a 6 month probationary period and direct the Acting City Administrator to write a letter under the Mayor's name to formalize this. (Motion carried 5-0). H. 1. Letter from United Way A letter was received from the St. Croix Area United Way asking for members to serve on the budget/allocation committee which meets the evenings of June 13, 14,15,16 and 20 to interview the agencies requesting funding. M/S/P Graves/Moe - to insert a notice in the City newsletter asking for interested people to submit their names to the City Office and the Council will appoint 1 or 2 people out of this group at the May 17th meeting. (Motion carried 5-0). 2. Planning Commission on Section 32 The Planning Commission provided the City Council with background information and a letter of recommendation on the Council's request to LAKE ELMO CITY COUNCIL MINUTES APRIL 5, 1988 PAGE 13 them concerning Section 32. The Council will review this information and will discuss this at the April 19th City Council meeting. M/S/P Graves/Moe - to adjourn the City Council meeting at 10:50 p.m. (Motion carried 5-0). Since we do not have time to discuss every point presented, it may seem that decisions are preconceived. However, background information is provided for the City Council on each agenda item in advance from City Staff and appointed Commissions; and decisions are based on this information and past experiences. In addition, some items may also have been discussed at previous Council meetings. If you are aware of information that hasn't been discussed, please fill out a "Request to Appear Before the City Council" slip; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items requiring excessive time may be continued to another meeting. AGENDA LAKE ELMO CITY COUNCIL APRIL 5, 1988 7:00 P.M. MEETING CONVENES 1. AGENDA 2. MINUTES: MARCH 15, 1988 3. CLAIMS 4. LANDFILL UPDATE A. Todd Williams/Dan Novak B. Letter from Charles Dayton C. Lake Elmo Solid Waste Board 7:30 p.m. 5. PUBLIC HEARINGS: A. Variance for height of single family dwelling in R1 zoning district at 5260 Hilltop. Applicant: Al & Susy Williams/Mastro Const. B. Variance for lot size and setback from Ordinary High Water Mark and Shoreland Permit at Lot 6, Krause's Addition (8955 Jane Road N.) Applicant: Jeffrey Wieden C. Reporting Card System 6. LAND USE. ZONING & ENGINEERING A. Shoreland Permit for construction of boat house at 2945 Lake Elmo Avenue. Applicant: Robert Leaf B. Preliminary Plat Approval for Downs Lake Estates C. Rezoning for Packard Park 3rd Addition Applicant: Gene Peltier D. Report from City Engineer on City's recent adoption of Appendix Chapter 38 of U.B.C. (over)