Loading...
HomeMy WebLinkAbout05-17-88 CCMCLAIMS TO BE APPROVED AT MAY 17, 1988 LAKE MM COUNCIL MEETING (all claims are within budget unless otherwise noted) .0223 Precision Business Systems - Office Supplies $ 50.00 90224 American Typewriter - Office Supplies 116.46 90225 American Linen - Office maint. 31.51 90226 thru 90233 Compost workers 1,079.43 90234 Wash. Cty - 201 Bond Payment (grant reimbursement) 442 096.79 90235 Four Seasons Services - coffee 10.70 90236 St. Paul Pioneer Press - 1 year paper subscription 58.76 90237 Bellaire Sanitation - Office dumpster 46.80 90238 Hagberg's - Office $ 32.97 Fire 11.01 43.98 90239 TKDA - General $ 3,851.20 201 Sewer 41397.48 MSA 2,427.79 10,676.47 90240 Voto, T.autges Redpath - Audi_t - eneT- $ 5,898.00 Closed Bd. 2,150.00 Park 700.00 Infrastruct. 700.00 NSA 1,500.00 Water 3,000.00 Sewer 800.00 201 Sewer 5,620.00 20,368.00 90241 Bryan Rock Products - Maint. Dept. 92.34 90242 AT & T - Maint. Dept. 3.35 90243 `10244 Jtmker Sanitation - Maint, dtmipster 45.00 Jim Fish Tools - Maint. Dept. 30.55 )0245 Thompson Hardware - Maint. Dept. 53.26 90246 Glenwood Inglewood - Maint, dept. 43.30 90247 Allied Blacktop - Additional street sweeping 357.00 90248 Valley Auto Supply - Maint. Dept. 78.35 90249 General Tire - Maint. Dept. 30.00 90250 Team Laboratory - Maint. Dept. - weed kill etc. 806.90 90251 Northern Hydraulics - Maint. Dept. 64.17 90252 Lake Elmo Oil - Building Inspector $ 105.05 Fire Dept. 251.24 Maint. Dept. 1,588.23 1,944.52 90253 Peoples Plus - Fire Dept. 53.25 90254 Hardware Hank - Fire Dept. 58.32 90255 Northwestern Bell - Fire Dept. 31.46 90256 Oxygen Service - Fire Dept. 28.00 90257 thru 90276 1/2 Firemen's Compensation 9,652.50 90277 Brookman Motor Sales - Fire Dept. truck repair 11.26 90278 Fred's Tire Co. - Fire Dept. 211.64 90279 Elmo's Lumber & Plywood - Fire Dept, bldg maint. 20.78 90280 Walker Roofing Co. - Fire Dept. bldg maint 121.00 90281 Steve Speltz - Fire dept. office work 147.50 90282 Chapin Publishing - 47th Street Bids 166.60 90283 TNT - May recycling 898.65 90284 LEL Welding - Water Dept. line repair 125.00 90285 NEBS - 5 year supply water statements & envelopes 339.07 10286 Water Products - Water Dept. 64.88 90287 Wash, Cty - Parks trail grooming for 1988 822.33 90288 thru May 20th payroll 90299 8,869.62 Total - not including bond payment $ 57,652.71 INVOICE Z. KING, DUVALL, RSON ' DA ANDASSOCIATES. INCORPORATED ENGINEERS ARCHITECTS PLANNERS 2500 AMERICAN NATIONAL BANK BUILDING SAINT PAUL, MINNESOTA 55101-1893 612/292 4400 FAX 612/292 D083 City of Lake Elmo P.O. Box J Lake Elmo, MN 55042 Date: April 27, 1988 Commission Number: 9150-988 For Professional Services in connection with Attendance at City Meetings for March, 1988. Agreement dated February 2, 1988. March 1, 1988 March 15, 1988 L. Bohrer - Council Meeting L. Bohrer - Council Meeting 50.00 50.00 AMOUNT DUE ............................. $ 100.00 State of Minnesota ) ss County of Ramsey ) Ray A. Andrews, being first duly sworn, deposes and says that the foregoing account is just and true; and the services therein charged were actually rendered and of the value therein charged, that the expenses incurred were paid by the affiant and no part of the same has been paid. Subscribed and sworn to before me, a notary public, this 27th day of April, 1988.. v `Eti rt` LINDA E. SOJOREY NOTARY ?UBLIC-1A11ii<ESOTA `;y>> RAMSEY COUNT! MY COMM. EXPIRES AUG. 10, 1989 r TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, IN�/C,ORP/O�RATED 19g,� D INVOICE TODA KING. L. TES.I INCOSON AND ASSOCIATES. INCORPORATED RPORATED ENUINEERS ARCHITECTS PLANNERS 25WAMEHICAN NATIONAL BANK BUILDING SAINT PAUL. MINNESOTA 55101-1593 612/2924400 FAX 612/292 0083 City of Lake Elmo P. 0. Box J Lake Elmo, MN 55042 Date: April 27, 1988 Commission Number: 9150-008 For General Engineering Services as listed below, for March, 1988. Authorization dated February 2, 1988. 1. Cottage Grove Ravine - Local Water Management Plan Computer Analysis of Routed Peak Flows - Authorized Cost Not to Exceed 2 500 00 Bohrer, L. 1.00 Hrs. @ 22.07 = 22.07 Dinndorf, R. 5.50 Hrs. @ 15.95 87.73 Prew, T. 36.50 Hrs. @ 13.56 494.94 Expenses: R. Dinndorf - Travel 604.74 x 2.75 T. Prew - Travel TKDA Computer Service Fee (Mar) 2. Cottage Grove Ravine Water Management Organization - Review Overal Plan• Bohrer, L. 2.50 Hrs. @ 22.07 = 55.18 x 2.75 = 3. Section 32 Annexation - Prepare for and attend Hearing- Bohrer, L. 18.50 Hrs. @ 22.07 408.30 x 2.75 = 1,663.04 15.80 10.80 45.22 151.75 1,122.83 Expenses: L. Bohrer - Travel TKDA Truck Mileage (Mar) 8.3.3 6.75 4. Mandatory Septic Pumping and Reporting Card System Bohrer, L. 3.00 Hrs. @ 22.07 = 66.21 x 2.75 182.08 Expenses: L. Bohrer - Travel 6.75 5. UBC Sprinkling, Requirements and Water System Capabilities: Bohrer, L: 3.50 Hrs. @ 22.07 77.25 x 2,75 = 212.44 TKDA Truck Mileage (Mar) 6.75 6. Robert Leaf Shoreland Permit- Bohrer, L. 0.75 Hrs. @ 22.07 - 16.55 x 2.75 = 45.51 Page 2 INVOICE 7. Jeff Wieden Shoreland Permit- Bohrer, L. 1.00 Hrs. @ 22.07 8. Tartan Park Driveway Permit• Bohrer, L. 0.50 Hrs. @ 22.07 = 9. NSP Franchise: Bohrer, L. 1.50 Hrs. @ 22.07 = 10. Gorman Walkway Easements: Bohrer, L. 0.50 Hrs. @ 22.07 = 11. Utility Permits: Bohrer, L. 1.00 Hrs. @ 22.07 = State of Minnesota Commission No. 9150-008 22.07 x 2.75 = 60.69 11.04 x 2.75 = 30.36 33.11 x 2.75 a 91.05 11.04 x 2.75 30.36 22.07 x 2.75 60.69 AMOUNT DUE ............................... $ 3,751.20 as County of Ramsey ) Ray A. Andrews, being first duly sworn, deposes and says that the foregoing account is just and true; and the services therein charged were actually rendered and of the value therein charged, that the expenses incurred were paid by the affiant and no part of the same has been paid. Subscribed and sworn to before.me, a notary public, this 27th day of ApriJn 1988, , r n . • M ■ l g, LINUA E. SCHURFY NOTARYPUDLIC-MINNESOTA RAMSEY COUNTY MY COMM. EXPIRES AUG. 10, 1989 y Y TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES,, INCORPORATED / Doi INVOICE AND A SOLIKINGTES.DUVIN . INCOSON RPORATED AND ASSOCIATES. INCORPORATED ENGINEERS ARCHITECTS PLANNERS 2500 AMERICAN NATIONAL BANK BUILDING SAINT PAUL, MINNESOTA 56101.1893 612/292 44W FAX 612/292.WB3 City of Lake Elmo Date: April 27, 1988 P.O. Box J Lake Elmo, MN 55042 Commission Number: 8566-01 For Professional Services in connection with the Step 3 Engineering Services related to the proposed Wastewater Facilities Improvements for March, 1988. Agreement dated November 5, 1985. Direct Labor: Bohrer, L. 41.25 Hrs. @ 22.07 — . 910.39 Odland, R. 8.00 Hrs. @ 7.75 62.00 Prew, T. 47.50 Hrs. @ 13.56 644.10 Stenerson, J. 6.00 Hrs. @ 8.94 = 53.64 1,670.13 Indirect Costs - 130% = 2,171.17 3,841.30 Direct Non -Salary Costs: T. Prew - Travel 45.39 TKDA Truck Mileage (Mar) 6.75 TKDA Computer Service Fee (Mar) 4.04 3, Fixed Fee — 50000..00 AMOUNT DUE .............................. $ 4,397.48 State of Minnesota ) as County of Ramsey ) Ray A. Andrews, being first duly sworn, deposes and says that the foregoing account is just and true; and the services therein charged were actually rendered and of the value therein charged, that the expenses incurred were paid by the affiant and no part of the same has been paid. Subscribed and sworn to before me, a notary public, this 27th day of Aprin 1988: , /) eM N / LINDA E. SCHOREY 1/ _:. NOTARYPUCLiC—-PdiNNESOTA RAMSEY C"vU^7TY < -`AY CC;Y.11. EXPIRE dUO. 10, 1989 YWVVWA VVVV~,vVVV~,,VVVVW. TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED INVOICE �� T.NDA KING,TES,IN, INCORSON AND ASSOCIATES, INCORPORATED PORATED IGINEERS ARCHITECTS PLANNERS - 2500AMERICAN NATIONAL BANK BUILDING SAINT PAUL, MINNESOTA 55101-1893 612/292.4400 FAX 612/292 0083 City of Lake Elmo P.O. Box J Lake Elmo, MN 55042 Date: April 27, 1988 Commission Number: 9016-01 For Professional Services in connection with the 1987 MSA Improvements - 47th Street for March, 1988. Authorization approved at City Council Meeting on July 21, 1987. PLANS PHASE: Actual Salaries: Bohrer, L. 8.75 Hrs. @ 22.07 193.11 Davidson, J. 2.00 Hrs. @ 28.75 — - 57.50 Guthrie, L. 24.50 Hrs. @ 9.35 — 229.08 Frew, T. 36.00 Hrs. @ 13.56 = 488.16 967.85 x 2.5 — 2,419.63 Reimbursable Expenses: T. Prew - Travel 2.25 TKDA Computer Service Fee (Mar) 5.91 AMOUNT DUE ............................... $ 2,427.79 State of Minnesota ) as County of,Ramsey ) Ray A. Andrews, being first duly sworn, deposes and says that the foregoing account is just and true; and the services therein charged were actually rendered and of the value therein charged, that the expenses incurred were paid by the affiant and no part of the same has been paid. Subscribed and sworn to before me, a notary public, this 27th day of Apri 1988: v MAM/vXAAA/%AAAIV%AV%AAAAAAA�WNMA M LINDA E. SCFoREY ROTARY PUBLIC—MI?lNEFATA `t4j9! RAMSEY COUNTY ' MY COMM. EXPIRES AUG. 10, 1969 ,.q' M/Vvvvv~AMIvv\r4vvv%AAAIVVVWN TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED / VO 1,0, TAUTGES, REDPATH & CO., LTD. CERTIFIED PUBLIC ACCOUNTANTS Birch Lake Professional Building s 1310 E. Hwy. 96 • White Bear Lake, MN 55110 • Phone 426-3263 April 28, 1988 To the Honorable Mayor and Members of the City Council City of Lake Elmo 3880 Laverne Avenue North Lake Elmo, Minnesota 55042 V,11l;�*4w ROBERT 1. VOTO, CPA ROBERT G. TAUTGES, CPA TAMES S. REDPATH, CPA Transmitted herewith are the following 1987 Reports for the CITY OF LAKE ELMO, MINNESOTA: ' ANNUAL FINANCIAL REPORT (9 Copies) • SINGLE AUDIT REPORTS (9 Copies) • MANAGEMENT REPORT AND RECOMMENDATIONS (9 Copies) •.LEGAL COMPLIANCE REPORT (9 Copies) An additional copy of the Annual Financial Report and Legal Compliance Report has been forwarded directly to the Minnesota State Auditor's Office. A copy of the transmittal letter to the State is attached for your records. Copies of the Annual Financial Report and the Single Audit Report have been for- warded to the required federal agencies. Transmittal letters are enclosed for your compliance files. Thank you for this audit engagement and we wish to extend our thanks to Mrs. Marilyn Banister for the aid and cooperation provided us during this audit enga- gement. If you have any questions relating to these reports, please advise. We are available to meet with the City Council to discuss the contents of these reports upon request. Sincerely, VOTO,,�TAU GES, DPATH & CO., LTD. Robert G. Tautges,r� RGT/111 enc. cc: Correspondence File Financial Statement. File MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS 0. PRIVATE COMPANIES PRACTICE SECTION MINNESOTA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS GOVERNMENT FINANCE OFFICERS ASSOCIATION e MINNESOTA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS VOTO, TAUTGES, REDPATH & CO., LTD. CERTIFIED PUBLIC ACCOUNTANTS Birch Lake Professional Building • 1310 E. Hwy. 96 • White Bear Lake, MN 55110 • Phone 426-3263 ROBERT I. VOTO, CPA ROBERT G. TAUTCES, CPA TAMES S. REDPATH, CPA April 28, 1988 Marilyn Banister Finance Director City of Lake Elmo 3880 Laverne Avenue North Lake Elmo, MN 55042 Dear Marilyn: I thought this letter would be in order to explain the increase in fees related to the 1987 audit. Total fees increased by $7,323 over the 1986 audit related billings. It is important to note that most of the increase is a nonrecurring increase, and therefore we expect the 1988 audit billings to return to prior levels. The increases were as follows: 1. Single audit billings increased because of the expanded scope of work related to county financing and real property acqui- sition. Although we will continue to monitor real property acquisition compliance as part of the 1988 audit, the county financing (hopefully) has been completed and such additional work will not be required next year. Also please note that the single audit fees are an allowable miscellaneous expense of the project, and therefore this increase will be substan- tially covered through the grant proceeds. 2. Governmental Accounting Standards Board, Statement #6 and Governmental Accounting Standards Board, Statement #5 required conversion of the 1987 annual financial report of the City. These two new reporting standards required addi- tional work beyond the scope of our normal audit. GASB #6 required the elimination of special assessment funds of the City and a blending of such funds into the debt service and capital project funds of the City. Additionally, and more importantly, the change required a restatement of the revenue recognition criteria for special assessments. In order to provide comparable numbers, 1986 amounts also required restate- ment. $3,802.50 MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS • PRIVATE COMPANIES PRACTICE SECTION MINNESOTA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS GOVERNMENT FINANCE OFFICERS ASSOCIATION • MINNESOTA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS Marilyn -Banister, City of Lake Elmo April 28, 1988 Page Two Finance Director With regard to GASB #5, the Lake Elmo Firemen's Relief Asso- ciation is considered a public employees retirement system (PEAS). As such, the disclosure requirements are significant. The 1967 annual financial report contains a significantly expanded note regarding the Firemen's Relief Association, in- cluding three-year tables and funding percentages. Both of these changes were "one-time" type changes and such additional work will not recur for ensuing years. $1,482.50 3. The legal compliance scope was expanded to review the levies of the City. As we discussed, one of your debt levies re- quired research to determine that there was a basis for the levy. Our audit concluded that the existence of a debt ser- vice fund deficit did give the City the authority to levy for that debt fund. Additionally, the City levied the infra- structure reserve fund which is statutorily governed. A separate fund for the infrastructure replacement fund was established for the 1987 annual financial report. $ 403.00 4. The annual financial report of the City continues to become more regulated as the Governmental Accounting Standards Board issues new standards. Additionally, for the 1987 report, you will notice that we converted the annual financial report to a micro -based production system. We believe that this system not only will produce an annual financial report of equal or better quality than the City has received in the past, it will, in our opinion, improve the efficiency for the 1988 and future audits. The micro -based system will be available at the City during field work. Additionally, we anticipate leaving such a micro system with you as you prepare the annual financial report (or in cooperation with one of our staff available at the City during field work). $1,635.50 if you have questions on any of the above items, or require further explanation, please advise. As always, we appreciate the opportunity to work with the City of Lake Elmo. Sincerely, VOTO, TAUTGES, REDPATH & CO., LTD. / 1� RobertG. Tautges, CPA RGT/lh VOTO, TAUTGES, REDPATH & CO., LTD. CERTIFIED PUBLIC ACCOUNTANTS Birch Lake Professional Building • 1310 E. Hwy. 96 • White Bear Lake, MN 55110 • Phone 426-3263 ROBERT). VOTO, CPA ROBERT G. TAUTGES, CPA IAMES S. REDPATH, CPA April 28, 1988 City of Lake Elmo 3880 Laverne Avenue North Lake Elmo, MN 55042 For professional services rendered: Completion of final field work on City audit for the year ended December 31, 1987 and the furnishing of 14 copies of the 1987 Annual Financial Report and 9 copies of our Management Report and Recommendations related thereto. PARTNERS: Robert J. Voto Robert G. Tautges MANAGER: David-J. Mol SEMI -SENIOR STAFF: Jeff Wilson Mary Jo Chaput JUNIOR STAFF: Tom Mitzel STATISTICAL TYPISTS AND REPORT PROCESSORS ANNUAL FINANCIAL REPORTS Total 1 Hours @ $70.00 37-1/2 Hours @ $70.00 36 Hours @ $52.00 121 Hours @ $35.00 36-1/2 Hours @ $35.00 124 Hours @ $29.00 38-1/2 Hours @ $18.00 14 Copies @ $14.00 Less: Interim billing dated February 29, 1988 BALANCE DUE s $ 70.00 2,625.00 1,872.00 4,235.00 1,277.50 3,596.00 693.00 196.00 $14,564.50 (2,287.00) $12,277.50 MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS • PRIVATE COMPANIES PRACTICE SECTION MINNESOTA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS GOVERNMENT FINANCE OFFICERS ASSOCIATION • MINNESOTA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS VOTO, TAUTGES, REDPATH & CO., LTD.. ® /°'� CERTIFIED PUBLIC ACCOUNTANTS r �r• Birch Lake Professional Building • 1310 E. Hwy. 96 • White Bear Lake, MN 55110 • Phone 426-3263 April 28, 1988 ROBERT I. VOTO, CPA ROBERT G. TAUTGES, CPA JAMES S. REDPATH, CPA City of Lake Elmo 3880 Laverne Avenue North Lake Elmo, MN 55042 For professional services rendered: Audit of federal programs for the year ended December 31, 1987 in accordance with the Single Audit Act of 1984 (Public Law #98-502); preparation of special reports thereon; and, submission of all such reports to the required federal agencies. PARTNER: Robert G. Tautges 62-1/2 Hours @ $70.00 $ 4,375.00 MANAGER: David J. Mol 27-1/2 Hours @ $52.00 1,430.00 SEMI -SENIOR STAFF: Jeff Wilson 48 Hours @ $35.00 1,680.00 JUNIOR STAFF: Tom Mitzel 5-1/2 Hours @ $29.00 159.50 STATISTICAL TYPISTS AND REPORT PROCESSORS 11 Hours @ $18.00 198.00 Total $ 7,842.50 Less: Interim billing dated February 29, 1988 (2,222.50) BALANCE DUE $ 5,620.00 RECOMMENDED FUND ALLOCATION: - Fund Amount EPA Grant Fund $ 7,842.50* * Allocation includes interim billing dated February 29, 1988. I hereby certify that the above claim is just and correct and that no part of it has been previou lye pa�i'd� Robert G Tautges, Vic President MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS • PRIVATE COMPANIES PRACTICE SECTION MINNESOTA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS GOVERNMENT FINANCE OFFICERS ASSOCIATION • MINNESOTA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS VOTO, TAUTGES, REDPATH & CO., LTD. CERTIFIED PUBLIC ACCOUNTANTS Vr111;1�4w Birch Lake Professional Building s 1310 E. Hwy. 96 • White Bear Lake, MN 55110 • Phone 426-3263 April 28, 1988 City of Lake Elmo 3880 Laverne Avenue North Lake Elmo, MN 55042 services rendered: ROBERT]. VOTO, CPA ROBERT G. TAUTGES, CPA TAMES S. REDPATH, CPA Reformatting of 1987 Annual Financial Report in accordance with the Governmental Accounting Standards Board (GASB) Statement #6, including the restatement of 1986 amounts which effectively eliminated Special Assessment Fund Type and altered special assessment revenue recognition criteria. Addition of required footnote disclosure for funding of Public Employee Retirement System (PERS) as it relates to the Fire Relief Association of the City. PARTNER: Robert G. Tautges MANAGER: David J. Mol SEMI -SENIOR STAFF: Jeff Wilson STATISTICAL TYPISTS AND REPORT PROCESSORS TOTAL BILLING 4-1/2 Hours @ $70.00 6 Hours @ $52.00 17-1/2 Hours @ $35.00 13-1/2 Hours @ $18.00 $ 315.00 312.00 612.50 243.00 $ 1,482.50 RECOMMENDED FUND -ALLOCATION: Fund Amount Closed Bond Fund (for GASH #6 restatement) $ 1,150.00 General Fund (for Fire Relief note disclosure) 332.50 Total $ 1,482.50 I hereby certify that the above claim is just and correct and that no part of it has been previously oo/beearrt G. autges, Vicresi nt MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS s PRIVATE COMPANIES PRACTICE SECTION MINNESOTA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS GOVERNMENT FINANCE OFFICERS ASSOCIATION • MINNESOTA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS VOTO, TAUTGES, REDPATH & CO., LTD. CERTIFIED PUBLIC ACCOUNTANTS Birch Lake Professional Building • 1310 E. Hwy. 96 • White Bear Lake, MN 55110 • Phone 426-3263 April 28, 1988 City of Lake Elmo 3880 Laverne Avenue North Lake Elmo, MN 55042 For professional services rendered; ROBERT I. VOTO, CPA ROBERT G. TAUTGES, CPA JAMES S. REDPATH, CPA Expanded scope of audit for change in state legislation related to legal compliance procedures (MS 6.65 as amended) in accordance with minimum standards published by the Office of the State Auditor. PARTNER: Robert G. Tautges 9-1/2 Hours @ $70.00 $ 665.00 MANAGER: David J. Mol 1-1/2 Hours @ $52.00 78.00 SEMI -SENIOR STAFF: Jeff Wilson 7 Hours @ $35.00 245.00 TOTAL BILLING $ 988.00 I hereby certify that the above claim is just and correct and that no part of it has been previpaid. Robert G. Tautges, Vic President .. �, V MINNE50TA SOCIETY OF IC ACCOUNTANTS 0 PRIVATE CERTIFIED COMPANIES PRACTICE SECTION CERTIFI D PUBLIC ACCOUNTANTS GOVERNMENT FINANCE OFFICERS ASSOCIATION • MINNESOTA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS Vit ad 6 2210 LAKE ELMO CITY COUNCIL MINUTES MAY 17, 1988 Mayor Arlyn Christ called the City Council meeting to order at 8:01 p.m. in the City Council chambers. Present: Christ, Johnson, Armstrong, Graves, Moe (arrived 9:00), City Engineer Bohrer and City Administrator Morrison. OATH OF OFFICE FOR CITY ADMINISTRATOR PATRICIA MORRISON 1. Agenda Add: 3B. Landfill Update, 6B. MSA Designation for 43rd and Kimbro Avenue, 9A. Compensation to Mary Kueffner M/S/P Graves/Armstrong - to approve the City Council meeting agenda as amended. (Motion carried 4-0). 2. Minutes: May 3, 1988 M/S/P Graves/Johnson - to approve the May 3, 1988 City Council meeting minutes as amended; contingent on Item #8 One Percent Rule being approved by City Engineer Larry Bohrer. (See Item 45 Landfill Update) (Motion carried 3-0-1<Christ>). 3. Claims M/S/P Graves/Armstrong - to approve the May 17, 1988 claims 090223 thru #90299 with the deletion of Claim #90247 Allied Blacktop $357. (Motion carried 4-0). B. Landfill Update Todd Williams reported that REAPP will be trying, for the third time, to get all of their issues accepted by the County Board for inclusion in the Seeping Document. These efforts consist of writing out arguments and sending them to all the Commissioners ahead of the final meeting sometime in January. REAPP requested that City Administrator Pat Morrison be present at the first County Board meeting in June in order to get involved with the discussion. REAPP will have a booth at the County Fair and asked the City Council to think about what kind of displays they would like to see. Signatures will be solicited on the County Board petition asking them not to break the covenants. REAPP will try to avoid the possibility of duplicate signatures. 4. PUBLIC HEARING: Request for variance to size of accessory structure in Rural Residential zoning district. Applicant: Marl, Hatherly/Janet Keyes Mayor Christ called the public hearing at 8:18 p.m. in the City Council chambers. LAKE ELMO CITY COUNCIL MINUTES MAY 17, 1988 PAGE 2 Public notice was duly sent and published. There was no one to speak for or against the variance request. Mark Hatherly and Janet Keyes request a variance to the maximum size (2000 square feet) of an accessory structure in the Rural Residential zoning district. The applicants propose to build and operate a stable for the boarding of 20 horses and accessory use, i.e., exercise area, jumping area, and indoor riding ring, and stall area to be at least 18,000 square feet. The property is 20 acres E1/2 of NE1/4 of SE1/4 Section 28. Mr. Hatherly stated that these horses can be indoor boarded --they do not intend to pasture the horses. Our Code states one horse per 2 1/2 grazable acres so on 20 grazable acres you could have 8 horses. The applicants felt this property was ideally suited because it has a deeded access to the park. The hardship given was the type of horses which are hunter jumpers and require indoor stalling. A large barn is needed because the horses will be leaping over jumps and this requires more room. Presently, they have four horses, but are looking at boarding up to 20 horses. There is no land to be purchased around these 20 acres in order to give them 40 acres which could be rezoned to agricultural. Mayor Christ closed the public hearing at 8:26 p.m. Councilman Graves pointed out that our ordinance relates to requiring grazable acreage for one horse and does not address keeping horses in indoor stalling. The Council decided to table this variance request for two weeks. M/S/P Graves/Armstrong - to table this variance request until the June 7th City Council meeting. (Motion carried 4-0). CITY ENGINEER'S REPORT 5. No Parking Resolution for portion of 47th Street The design for 47th Street includes placement of 200 feet of concrete curb and gutter in front of Ed Steven's property (10133 47th St. N.) to protect large oak trees. Whenever curbing is used, MnDOT considers this section of road as "urban" and subject to parallel parking. The curb section is not of sufficient width to allow parking, therefore, MnDOT requires that the City designate the curbed section as "No Parking". There is no restriction on parking on the north side. City Engineer Bohrer provided a a sample resolution that would satisfy the State Aid funding requirements. M/S/P Graves/Johnston - to adopt Resolution 88-20 restricting the parking of motor vehicles on the south side of MSAS 104 (47th Street) between 600 feet east of Keats Avenue to 800 feet east of Keats Avenue, at all times. (Motion carried 4-0). LAKE ELMO CITY COUNCIL MINUTES MAY 17, 1988 PAGE 3 6. Bids for 47th Street Improvements On May 12, 1988 bids were received for the 47th Street (MSA) Street Improvement Project. Nine bids were submitted and tabulated as follows: Bidder Total Bid Danner, Inc. $ 99,673.15 Central Landscaping $100,168.70 Valley Paving, Inc. $104,557.10 E&H Earth Movers $105,295.90 Ace Blacktop, Inc. $106,574.20 Alexander Construction $109,409.01 Forest Lake Contracting $110,087.40 Shafer Contracting $115,056.50 H.R.S. Construction $124,611.15 Engineer's Estimate $114,457.00 City Engineer Bohrer found the bids acceptable and recommended that the work be awarded to the low bidder, Danner, Inc. for $99,673.15; contingent upon State Aid Division approval. The date of resolution adoption will be one day after notification of the State Aid Division approval. M/S/P Graves/Johnson - to award the 1988 MSA Contract for the improvement of 47th Street from Kimbro Avenue to Keats Avenue to Danner, Inc. in the amount of $99,673.15; contingent upon approval by the State Aid Division and to adopt Resolution 88-21 with the date amended as mentioned by City Engineer Bohrer. (Motion carried 4-0). 7. M.S.A. Maintenance and Overlay Budget At the last Council meeting, the 1988 Sealcoat Program was approved. The proposed financing consisted of a combination of Sealcoat Funds, and Patch and Overlay Funds. The Council was reluctant to commit to a financing plan until the other overlay needs of the City were known. City Engineer Bohrer provided the following additional information. Proposed Expenditures (1) 1988 Sealcoat Program (2) 1988 MSA Maintenance: A. Klondike and 33rd Street -Overlay & Ditching $41,500 B. 45th, Julep, 47th & Keats Avenue -Shouldering $11,500 (3) 1988 Maintenance Overlays -Hill Trail, Jane Road, Jane Court (patching potholes) (4) 1987 Maintenance Overlay-32nd Street -Lampert to Klondike. Change Order to 201 Contract $44,000 $53,000 $13,000 $10,500 LAKE ELMO CITY COUNCIL MINUTES MAY 17, 1988 PAGE 4 (streets affected by watermain breaks instead of j normal street deterioration) Total Proposed Expenditures $120,500 Funds Available Sealcoat Fund $ 40,000 1988 MSA Maintenance Fund $ 35,652 1988 Patch & Overlay Fund $ 25,000 1987 Patch & Overlay Fund $ 25,000 Total Funds Available $125,652 The City Council scheduled public hearings for June 7, 1988 for bituminous overlays on the following streets: 1. Hilltop Avenue 2. 36th Street and the west 200 feet of 37th Street 3. Legion Avenue from 30th Street to the south. 4. Tablyn Park 5. Tablyn Park 2nd Addition Larry Bohrer reported that these streets would not be benefitted from sealcoating would require more extensive overlays than could be provided by contract maintenance. He recommended that these overlays be considered capital expenditures and assessed. Since the proposed maintenance expenditures equal 95% of available maintenance funds, he does not recommend City participation. Bohrer stated the City has no written assessment formula. We have in the past assessed per lot basis. There are three assessment formulas: 1) a unit assessment whereby every lot in a subdivision benefits equally; therefore, each lot pays the same, 2) front footage method, 3) a portion assessed on unit basis and a portion on front footage. Bohrer and Councilwoman Armstrong favored the unit method. Councilmen Graves and Johnson wanted a combination of frontage and lot assessment, but also wanted public input on Item 2A. Klondike and 33rd Street. Councilman Graves questioned the difference in "overlay" between #4 (Bohrer memo of 5/17), and #4; Bohrer advised 1988 Maintenance Overlay was for patching/potholes, whereas, the 1987 Maintenance Overlay was for a complete overlay due to watermain breaks. M/S/F - Armstrong/Johnson - to accept Larry Bohrer's recommendation for a public hearing for June 7th for the above Items 1-5.and to include 2A. Klondike and 33rd Street and to provide Larry direction to assess the property on an equal unit basis. (Motion Failed 2-2-1<Johnson, Graves, Abstain: Moe>) M/S/P Johnson/Graves - to accept Larry Bohrer's recommendation for a public hearing on June 7th for the above Items 1-5; to include 2A. Klondike and 33rd Street; and, to instruct Larry Bohrer to make a sample assessment roll based on two-thirds of the cost of the overlay being assessed on a unit basis and one-third assessed on a front footage basis. (Motion carried 4-1<Christ: supports the per unit basis>). LAKE ELMO CITY COUNCIL MINUTES MAY 17, 1988 PAGE 5 ,:j. Councilman Moe asked to have Larry Bohrer figure out the front footage assessment as a basis of comparison. 8. Cottage Grove Ravine Watershed Review and Comments City Engineer Bohrer reported that the Watershed Management Plan, dated April 8, 1988, had been referred to him for his review. This plan is unchanged from the plan reviewed earlier for which the Council received his comments on March 15, 1988. Bohrer reiterated the comments and recommended they be assessed onto the Wastershed Management Organzation. M/S/P Graves/Moe - to direct Larry Bohrer to forward his comments stated in his letter of May 17, 1988 to the City Council on the Watershed Management Plan to the Cottage Grove Ravine Watershed Management Organization. (Motion carried 5-0). B. State Aid System Revision City Engineer Bohrer reported that he received a letter from Elmer Morris, District State Aid Engineer, stating that the City's request to revise Lake Elmo's State Aid System has been approved as follows: Revoke MSA 104 - Kimbro Avenue N. (47th S. N. to 50th St. N.) and 50th St. N. (Kimbro Avenue N. to CSAH 17). Add MSA 104 - Kimbro Avenue N. (43rd St. N. to 47th St. N..) and 43rd St. N. (Kimbro Avenue N. to CSAH 17). a Larry Bohrer will come back to the Council with a resolution establishing the above designation/revocation along with the need sheet for the newly added street to finalize the MSA system revision. Bohrer also pointed out that there is a house in the way for the future right-of-way. The Council will have to decide if we are going to allow her to rebuild on the remaining 3 acres after we buy the right-of-way or to pay the value for the whole substandard lot in that zone and declare it not buildable. An appraisal has been made based on the taking of the house, but not the balance of the lot. He discussed this with the owner who found it acceptable, but she wanted to stay on the property. When a survey is performed by Larry Bohrer, this will be put on the agenda. A public hearing for June 21st was tentatively set. CITY ADMINISTRATOR'S REPORT 9. Discussion with Finance Director Finance Director Banister explained that the Law Enforcement Contract was overbudget $6000 due to overtime wages for attending court cases. Police fines were over so Marilyn explained that this evens out and felt the budget was "right -on". LAKE ELMO CITY COUNCIL MINUTES MAY 17, 1988 PAGE 6 The audit was handed out for the Council's review and to have comments or questions available for the June 21st meeting. A. Compensation Mary Kueffner has filled in, in the absence of a City Administrator. The Council was very pleased with how she had kept the City on its feet over a difficult period of time. M/S/P Christ/Graves - to thank Mary Kueffner for filling in as Acting City Administrator for the period of January thru May. (Motion carried 5-0). The Council discussed additional compensation for the period Mary was Acting City Administrator. They suggested she be paid the difference between her Deputy Clerk's salary and the City Administrator's salary. The Council directed the new City Administrator to work with the staff and comeback with a recommendation. M/S/P Johnson/Graves - to direct the City Administrator to work with the staff and come back to the Council with a recommendation for compensation. (Motion carried 5-0). 10. Appointment to Ramsey/Washington Counties Cable Commission With the passing of Maynard Eder, there is a vacancy on the Ramsey/Washington Counties Cable Commission that should be filled. Councilman Moe volunteered to sit on this Commission. M/S/P Johnson/Graves - to appoint Councilman Don Moe to fill the vacany left by Maynard Eder on the Ramsey/Washington Counties Cable Commission. (Motion carried 5-0). 11. Confirm Schedule for Board of Review The following Board of Review scheduled was confirmed. 2:30-5:00 Rose Armstrong (would stay on) 4:00-7:00 Dick Johnson 2:30-5:00 Don Moe 4:30-7:00 Chuck Graves 2:30 (Floater) Arlyn Christ 12. City Administrator's request for exclusion for PERA City Administrator Pat Morrison has requested exclusion from the Public Employees Retirement Association (PERA). M/S/P Graves/Moe - to adopt Resolution 88-22, a resolution approving election of Patricia Morrison to be excluded from the Public Employees Retirement Association. (Motion carried 5-0). M/S/P Moe/Graves - to adjourn the City Council meeting at 10:10 p.m. (Motion carried 5-0).