HomeMy WebLinkAbout11-15-88 CCMSince we do not have time to discuss every point presented, it may seem
that decisions are preconceived. However, background information is
provided for the City Council, on each agenda item in advance from City
Staff'and appointed Commissions; and decisions are based on this
information and past experiences. In addition, some items may also have
been discussed at previous Council meetings. If you are aware of
information that hasn't been discussed, please fill out a "Request to
Appear Before the City Council" slip; or., if you came late, raise your
hand to be recognized. Comments that are pertinent are appreciated.
Items requiring excessive time may be continued to another meeting.
AGENDA
LAKE ELMO CITY COUNCIL,
NOVEMBER 15, 1988
7:00 p.m. MEETING CONVENES
(over)
��t
1. Agenda
2. Minutes: November 1, 1988
3. Claims
4. REAPP REPORT
5. PLANNING/LAND USE/ZONING:
A. Apostolic Bible Church: Rezoning from RR to PF
B. Shoreland Permit: Roger & Everett Beaubien
property located N. of Kelvin Avenue
(E. of Sunfish Park)
C. Shoreland Permit: David Schwarz
10961 32nd St. N.
6. CITY ENGINEER'S REPORT:
A. Final Payment: Lake Area Utility Contracting
B. Payment: Valley Paving ('88 Overlay Project)
C. Final Payment: Ace Blacktop
(part of 33rd & Klondike)
7. CITY ATTORNEY'S REPORT:
8. CITY ADMINISTRATOR'S REPORT:
A. Proposed Ord. Amend. - Public Utility Bldgs.
B. Canvassing 1988 General Election Returns
C. Resolution Approving Application Ski. Trail-'
Maintenance Grant
D. Administrator's 6 mo. Probationary Period
9. Adjourn
FUTURE MEETINGS:
Nov. 14 7:30 p.m. Planning Commission
15 7:00 p.m. City Council
Nov. 18 11:00 a.m. Wash. Co. Pub. Works (M.Luth, Graves/Johnson)
Solid Waste Committee
Nov. 24/25 THANKSGIVING HOLIDAYS
Nov. 28 7:30 p.m. Planning Commission.
Dec. 9 6:30 p.m. Christmas Party (?)
LAKE ELMO CITY COUNCIL MINUTES
NOVEMBER 15, 1988
Mayor Christ called the City Council meeting to order at 7:03 p.m. in
the City Council chambers. Present: Christ, Armstrong, Graves, Moe,
City Engineer Bohrer, City Attorney Knaak and City Administrator
Morrison. Absent: Johnson.
1. Agenda
Delete: 5A. Apostolic Bible Church
Add: BE. Cancellation of Dec. 2.0th Council meeting
8F. Christmas Party
M/S/P Graves/Moe - to approve the November 15, 1988 City Council
agenda as amended. (Motion carried 4-0).
2. Minutes: November 1, 1988
M/S/P Graves/Moe - to approve the November 1, 1988 City Council
minutes as amended. (Motion carried 3-0-1 Abstain: Christ).
3. Claims
Councilman Moe questioned Attorney Knaak's charge to the City for
phone conferences with reporter, Tony Lonetree, on Section 32. Moe
suggested that these calls be referred to the City Administrator.
M/S/P Armstrong/Graves - to approve the November 15, 1988 Claims
#91003 thru #911.05 as presented. (Motion carried 4-0).
4. REAPP REPORT
Dan Novak expressed REAPP's thanks to the Lake Elmo residents for the
passage of the landfill referendum with a 4-1 vote and suggested the
City write a note of thanks to the residents through a direct mailing.
REAPP will be sending out a thank you note. The Council decided to
extend their thanks through the Newsletter, Cable TV, and in the
newspaper.
REAPP will be meeting with Representative Long and Senator Merriam
to ask for consideration in authorizing legislation deleting process
of inventory of sites.
Dan reported the EIS is beginning this month; therefore, an
engineering firm should be selected. The City will send out a working
proposal (consisting of the workscope, time frame, cost, and
qualifications) to potential engineering candidates that the City
Staff and REAPP have comprised. Consideration will be given to
credentials and possible conflict of interests. Attorney Dayton will
also be consulted by staff. A list will be compiled by the first of
( the year.
LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 15, 1988 PAGE 2
Leslie Davis, Earth Protectors, objected to the selection of Attorney
Dayton as Dayton represents a part of the waste industry and finds
this a conflict of interest. He feels spending money to hire Attorney
Dayton is not in the best interests of the residents. Davis asked the
City to use the same selection process of attorneys as the City will
use for selecting an engineering firm.
5. PLANNING/LAND USE/ZONING:
A. Apostlic Bible Church: Rezoning from RR to PF
The Planning Commission tabled their decision on rezoning until their
November 28th meeting.
B. Shoreland Permit: Roger Beaubien and Everett Beaubien
(property located on the north end of Kelvin Avenue)
City Engineer Larry Bohrer reported that Roger Beaubien is planning to
build a home on a 37 acre tract on the west side of Kelvin Avenue.
The property is zoned RR. There is sufficient land for a septic
system and two drainfi_eld sites. The proposed structures are
approximately 300 ft. from the high water mark of Sunfish Lake and
well above the high water mark in elevation. No variances are
required.
Bohrer reported that Everett Beaubien is requesting to build a home on
a 5 acre tract on the north end of Kelvin Avenue and the lot is zoned
RR. Of the total 5 acres, about 2..5 acres is dry land above the high
water mark. Because of the steep topography, access will be gained by
a private easement across Roger Beaubien's property to the west.
Bohrer found the following variances were required to build on this 5
acre tract.
I. Zoning Code variance for lot size of 5 acres where 10 acres is
required in the RR Zone.
2. Zoning Code variance for road frontage of 33 feet where 125 feet is
required.
3. Sh.oreland Ordinance variance for structure setback from NOHW of
55 ft. where 200 feet is required in a Natural Environment lake.
The staff will look into when the subdivision took place because it
may have been when the code required 5 acres rather than 10 acres in
Rural Residential zoning. This would then clear up the first two
variances. A Shoreland ordinance variance is required and a public
hearing must be held.
The Council decided that even though Roger Beaubien's shoreland permit
could be issued for the 37 acre tract because no variances are
required, this approval should wait until the staff talks to
Roger/Everett Beaubien for more information on when this subdivision
was granted.
LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 15, 1988 PAGE 3
M/S/P Moe/Graves - to direct the City Staff to talk to Roger/Everett
Beaubien and research this subdivision, if and when it was granted by
the City Council, and to set up a public hearing for December 6th for
a Shoreland ordinance variance. (Motion carried 4-0).
B. Shoreland Permit: David Schwarz
1.0961 32nd St. N.
David Schwarz had applied for. a Shoreland Permit to construct a
replacement garage for his existing detached garage which is in poor
condition. The garage will be located at 10961 32nd St. N. and is
along the north shore of Lake Elmo. The existing garage does not meet
the required setbacks and this new garage will replace the old one.
The applicant proposes 20 feet setback from the street whereas 50 feet
is required. This setback does conform to the rest of the garages on
the street which are located close to the street because of the steep
sloping topography.
The proposed garage size is 38' x 2.6' = 988 sq.ft. which is less than
the 1,000 SF accessory structure allowed in the code. Bohrer stated a
more typical size double car garage such as 24' x 24' might be
installed without a side yard variance and not intefere with the
septic system. The smaller garage would also leave more room for an
alternate drainfield site for the future. The diagram supplied with
the application implied that a portion of the drainfi_eld is in the
way.
Two variances are needed for sideyard setback and setback from the
street. No hardship was listed in the application. A public hearing
will be scheduled for December 6th.
M/S/P Graves/Armstrong - to direct the staff to discuss consideration
of a smaller garage with David Schwarz, 10961 32nd St., and to set up
a public hearing for a Shoreland Permit and Variances for construction
of a replacement garage for his existing detached garage. (Motion
carried 4-0).
6. CITY ENGINEER'S REPORT:
A. Final Paymnt: Lake Area Utility Contracting
City Engineer Bohrer reported the work on Part D of the 201 Project
performed by Lake Area Utility Contracting is complete and ready for
final acceptance. The Council reviewed Compensation Change Order No.
9 in the amount of (Deduct) $4,030.04 which reduced the original
contract amount to the final as -built amount and Final Estimate and
Certificate No. 7 in the amount of $1,380.00.
M/S/P Graves/Moe - to accept the work for Part D of the 201 Project,
approve Compensating Change Order No. 9 in the amount of (Deduct)
$4,030.04 and approve Final Estimate and Certificate No. 7 and issue
payment of $1,380.00 to Lake Area Utility Contracting. (Motion
i carried 4-0).
LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 15, 1988 PAGE 4
B. Payment to Valley Paving for 1988 Street Overlay Project
City Engineer Bohrer reported the work on the 1988 Street Overlay
Project performed by Valley Paving is complete and ready for final
acceptance. The Council reviewed the Final Estimate and Certificate
No. 1 in the amount of $64,961.45.
M/S/P Armstrong/Graves - to accept the work for the 1988 Street
Overlay project and to approve Final Estimate and Certificate No. 1
and issue payment of $64,961.45 to Valley Paving. (Motion carried
4-0).
C. Final Payment: Ace Blacktop, 33rd St. and Klondike Avenue
City Engineer Bohrer reported that street rehabilitation work on 33rd
Street and Klondike Avenue will be financed by Municipal State Aid
Maintenance funds and by assessments. The work on these streets
consist of installation of culverts, ditching, patching, and
bituminous overlay. Since all of this work would not be completed in
time to assess the project by the September 10 assessment deadline,
the staff determined that portion of the project to be financed by MSA
Maintenance funds should be completed in 1988, but the portion of the
project to be paid by assessments should be delayed until 1989.
On November 4•, 1988 quotes were received for the patching on Klondike
Avenue and 33rd Street and a bituminous overlay on Klondike Avenue.
The work was awarded to Ace Blacktop in the amount of $11,356.70.
On. November 8, 1988 all patching and overlay work was completed. A
small amount of gravel shouldering remains, but will be completed
prior to the November 15th Council meeting.
M/S/P Graves/Moe - to approve Partial Payment #1 for Klondike Avenue
and 33rd Street patching and Overlay to Ace Blacktop in the amount of
$10,288.65. (Motion carried 4-0).
7. CITY ATTORNEY'S REPORT:
City Attorney Knaak reported that the Section 32 hearing is scheduled
for November 29th at Stillwater and encourages the City Council to
attend.
8. CITY ADMINISTRATOR'S REPORT:
A. Proposed Ordinance Amendment - Public Utility Buildings
At their November 1st meeting, the Council approved the site plan
review application of the Northwestern Bell Co., to construct a remote
terminal building on the property of Apostolic Church. The Council
also directed the attorney and staff to review the existing code to
provide for this type of public service building.
LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 15, 1988 PAGE 5
( The Administrator contacted other communities such as; Stillwater,
Maplewood, Woodbury, Eagan and found these communities view this type
of facility as an essential public service which is necessarily a part
of their basic community needs. The Administrator recommended that
the Code be amended to incorporate this type of building as a
permitted use in all districts, but with provision of site plan review
by the Planning Commission and City Council.
Councilman Johnson had suggested that impervious service, Landscape
and architectual standards be considered as in the General Business
District.
Councilwoman Armstrong was unhappy with a lease situation involving
the NWB building and Apostolic Bible Church. Rose suggested approval
by the CUP process should be considered. The surrounding property
owners would be notified and a public hearing will be scheduled. With
a Site Plan Review the surrounding property owners do not have to be
notified.
M/S/P Graves/Moe - resolved that the City Attorney and Administrator
are hereby directed to draft an amendment to Section 301.130, of the
City Code and to include a provision for approval of a Public Service
Building by the CUP process in the ordinance, in accordance with the
recommendations of the City Administrator, and to be reviewed by the
Planning Commission. (Motion carried 4-0).
B. Canvassing 1988 General Election Returns
For the November 8th General Election, we had a 70% turnout of
registered voters in Precinct I (including 304 new registrations), and
83% voter turnout in Precinct II (including 300 newly registered
voters), for an overall City wide turnout of 75%.
Resolution 88-52 Canvassing Local Returns for the 1988 General
Election was provided for the Council's review.
M/S/P Armstrong/Graves - resolved that Resolution 88-52 Accepting
Administrator's Report and Canvassing Election Returns of City of Lake
Elmo General Election of November 8, 1988 is hereby approved. (Motion
carried 4-0).
C. Resolution Approving Application Ski Trail Maintenance Grant
Administrator Morrison requested Council approval to submit a grant
application to the DNR for maintenance of our ski trails in Sunfish
Lake. The funding, if any, approved by the DNR may be minimal, but
funds would help defray the cost of our ski trail grooming contract
with Wash. Co. Dependent upon projected costs, the funding requested
would be approximately $1500.
M/S/P Graves/Armstron.g - resolved that Resolution No. 88-51 Approving
Submission of a Grant Application, for a DNR Park Grant, for Ski Trail
Maintenance at Sunfish Park, is hereby approved. (Motion carried
4-0).
LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 15, 1988 PAGE 6
D. Administrator's 6 month Probationary Period
November 16th marked the end of Administrator Morrison's six month
probationary period with the City. Morrison requested a motion from
the Council to employ her as a permanent employee or release her from
the position.
Mayor Christ stated he was extremely pleased with her performance as
Administrator and would be more than happy to permanently hire Pat as
City Administrator of Lake Elmo. The Council concurred and made the
following motion:
M/S/P Moe/Graves - to permanently hire Patricia Morrison as City
Administrator of Lake Elmo; Administrator Morrison will draft an
employment contract, to be reviewed by the City Attorney, to be
submitted to the Council at the January 3rd City Council meeting.
(Motion carried 4-0).
E. Cancellation.of December 20th City Council Meeting
As past practice, the Council has cancelled the last Council meeting
in the month of December. Unless something develops that is urgent
and requires a meeting, the Council will not meet on December 20th.
M/S/P Armstrong/Moe - to cancel the December 20th City Council
meeting. (Motion carried 4-0).
F. Christmas Party
Mayor Christ and Councilman Graves will not be able to attend the
Christmas Party scheduled for Friday, December 9th. Because of
commitments due to the holiday season, the Council decided to
reschedule the Christmas Party for. Friday, January 13th.
M/S/P Graves/Moe - to reschedule the Christmas Party from December 9th
to Friday, January 13th, 6:30 p.m. at City Hall. (Motion carried
4-0).
Mayor Christ explained he will not be able to attend the December 6th
City Council meeting due to business. Since this will be his last
Council meeting, Arlyn wanted the Council to know he enjoyed working
with them and appreciated all their help. He welcome the new City
Council members and wished them the best of luck.
M/S/P Moe/Graves - to adjourn the City Council meeting at 8:10 p.m.
(Motion carried 4-0).
Resolution No. 88-51 Approving Submission of Grant Application, for a
DNR Park Grant, for Ski Trail Maint. at Sunfish Part;
Resolution No. 88-52 Accept Report on Canvassing Election Returns of
City of Lake Elmo General Election of Nov. 8, 1988.
CLAIMS TO BE APPROVED AT NOVEMBER 15, 1988 LAKE ELMO COUNCIL MEETING
(all claims are within budget unless otherwise noted)
91003
thru Office $ 31.45
91006
Cleaning - Fire Dept. 15.41
$ 46.86
91007
Postmaster - Bulk mai i� ng imbursed by REAPP
209.58
91008
Compost worker
67.50
91009
Mary Kueffner - election bakery and food._
24.81
91010
thru
91035
Election Judges
1,350.81
91036
Lillie Suburban Newspapers - Legal publications
51.36
91037
ICMA - Annual subscription
60.00
91038
American Typewriter - office supplies
34.14
91039
Hagbergs Country Market - office cleaning supplies
26.25
91040
American Linen - Office bldg maint.
34.53
91041
Bellaire Sanitation - Office dumpster
53.82
91042
Washington Cty, - 1/2 section maps & plat hook
135.00
91043
Rauenhorst Carlson & Knaak - General $ 2,127.95
201 Sewer '148,'50
2,276.45
91044
TKDA - General $ 2,174.20
Pass Thru 1,097.02
Water Dept. 288.41
M.S.A. 2,231.93
201 Sewer 11547.59
7,339.15
91045
Uniforms Unlimited - i� re Dept, clothing allowance
139.70
91046
City of Oakdale - reimbursement for fire call
100.00
91047
Mid -Central - Fire dept. supplies
1,296.60
11048
Astleford International - Fire dept. truck repair
15.30
j1049
Walker Roofing Co. - Fire Station # 1 roof repair
154.94
91050
thru
91069
Firemen 2nd 1/2 compensation
11,256.50
91070
Fire Engineering - Fire Dept, subscriptions
18.95
91071
Brookman Motors - Fire Dept, truck repair
62.30
91072
Streicher's - Fire Dept, supplies
65.25
910.73
Minn. State Fire Dept. Assn, - Annual dues
90.00
91074
Peoples Plus - Fire Dept. gas
52..00
91075
Lake Elmo Oil - Fire Dept. $ 253.04
Bldg. Insp, 123.65
376.69
91076
Hardware Hank - Fire Dept.
Maint. Dept. 4&.76
126.90
91077
Thompson Hardware - Maint. Dept, supplies
75.02
91078
Raco Oil & Grease - Maint. Dept.
505.25
91079
Battery & Tire Warehouse - Maint. Dept. truck repair
78.62
91080
Truck Utilities - Maint. Dept, parts & repair
10.00
91081
T.J. Auto Parts - Maint. Dept. parts & repair
41.30
91082
Valley Auto Supply - " it
108.54
91083
The American Stores Semi Parts " "
36.75
91084
Midwest Bolt & Supply - Maint. Dept.
22.57
91085
Matco Tools - Maint. Dept.- drill set
93.25
91086
Junker Sanitation - maint, dumpster
45.00
91087
Amsterdam Printing - maint, dept.
89.46
91088
Arrow Building Center - Maint. Dept.
42.72
91089
Wear Guard - Maint. Dept, clothing allowance
180.95
`1090
Oak Park Hts. Industries - Landfill booklet
629.78
A091
Leonard, Street & Deinard - Landfill legal
695.00
91092
Waldor Pump - Water Dept, new water system control
5,264.00
91093
thru
91105
November 18th payroll
7,095.32
Total
$ 40,478.92
a
RAUENHORST CARLSON & KNAAK
ATTORNEYS AT LAW
ROSEDALE CORPORATE PLAZA ' ►g�
2555 LONG LAKE ROAD PC W
i;r,,t: ,.,j��;�,,•:.M1.� ROSEVILLE, MINNESOTA 55113 ' l9gg•
October 26; 1988
City of Lake Elmo
3880 Laverne Avenue North
Lake Elmo, MN 55042 (F)
Attention: Marilyn
_Re: General
FOR PROFESSIONAL SERVICES RENDERED
° DATE AMOUNT DESCRIPTION
09 28/88 .50 Phone conference — client x 2, J. Meyer re Keats (SPC)
i 09/29/88 .25 Phone conference — J. Meyer, client re Keats (SPC)
.25 Phone conference — B. Manuelli — Title Ins. (SPC)
09/30/88 .50 Phone conference — J Me e C
y r, our, re Keats (SPC)
10/03/88
1.00
Prep and review of Council material (FWK)
.75
Review and revision of Zoning letter — opinion (FWK)
10/04/88
.1.50
Review and prep for Council Meeting (SPC)
2.50
Attend Council Meeting (SPC)
1.00
Draft of review memo; Office conference with SPC (FWK)
10/05/88
.50
Office conference with SPC; Review notes and
materials (FWK)
10/11/88
.75
Phone conference — Councilman Graves; Letter to
Council re McCollar; File review (FWK)
10/12/88
1.50
Office conference at City Hall re Zoning issue (FWK)
10/13/88
.50
Phone conference — Personnel (FWK)
10/14/88
.50
Phone conference — client re MSA Street Imp (SPC)
10/18/88
5.00
Draft of letter to P. Morrison; Phone conference —
10/20/88
Council; Prep and attendance at Council meets ng ()
.25
Phone conference — P. Morrison (FWK)
I
City of Lake Elmo
General File
October 26, 1988
Page Two
Retainer received 10/07/88 for September services
Attorney Hours Covered by Retainer:
General legal services
Other (Council meetings, etc.)
Attorney Fees Not Covered by Retainer:
Document drafting & opinions
Costs & disbursements
Retainer for October
TOTAL AMOUNT DUE
500.00
5.50
10.00
15.50
105.00
.00
500.00
605.00
i aeciare, unaer une penalties or iaw, tnat tne above aCCO!,U claim or
demand is true and correct.
T&ii!ric W. I
RAUENHORST CARLSON & KNAAK
ATTORNEYS AT LAW
ROSEDALE CORPORATE PLAZA
2665 LONG LAKE ROAD
ROSEVILLE, MINNESOTA 55113
October 26, 1988
City of Lake Elmo
3880 Laverne Avenue North
Lake Elmo, MN 55042 (F)
Attention: Marilyn
Re: Section 32
FOR PROFESSIONAL SERVICES RENDERED - -
10/20/88
AMOUNT DESCRIPTION _
45.00 Receipt of Order and Notice of Order from opposing
attorney (SPC)
105.00 Research; Draft of Appeal Materials (FWK)
60.00 Review File; Draft Petition (SPC)
90.00 Research; Revise Draft for review; Phone conference J. Lonetree (SPC)
15.00 Serve and File (SPC)
45.00 Word Processing
21.00 Copy of Letter to Client
" 10/21/88
62.00
Paid Filing Fee
10/24/88
15. 00
Phone conference - T. Lonetree
(SPC)
—r5 0D
Notice of Hearing date (SPC)
15.00
Conference with FWK (SPC)
45.00
Review petition (FWK)
.00
Phone conference- T. Lonetree
(SPC)
10/25/88
15.00
Phone conference - P. Morrison
(SPC)
323.10
Paid Janet Shaddix for Transcript
City of Lake Elmo
Section 32
October 26, 1988
Page Two
165.00
BALANCE OUTSTANDING—165.00
Payment Received — Thank You
456.00
ers' Services .00
Total .Lowy Total Paralegal Services 385.10
Costs S Disbursements 45.00
Word Processing Services _ 886.10
TOTAL AMOUNT DUE
er the penalties of law, that the above account, claim or
I declare, und
demand is true and correct.
F deric W. Knaak
r .1
RAUENHORST CARLSON & KNAAK
ATTORNEYS AT LAY/
ROSEDALE CORPORATE PLAZA
2565 LONG LAKE ROAD
ROSEVILLE, MINNESOTA 55113
October 26;'1988
City of Lake Elmo
3880 Laverne Avenue North
Lake Elmo, MN 55042 (F)
Attention: Marilyn
Re: Derrick
FOR PROFESSIONAL SERVICES RENDERED '
DATE AMOUNT DESCRIPTION
-09/26/88 15.00 Phone conference — Administration, Opposing Counsel
09/29/88 60.00 Pick up file materials and review
' 09/30/88 60.00 File review; Cover letter for discussing response
16.35 Paid Dependable Courier
BALANCE OUTSTANDING 715.63
Payment Received — Thank You—715.63
Total Lawyers' Services 135.00
s Total Paralegal Services .00
Costs S Disbursements 16.35
Word Processing Services .00
TOTAL AMOUNT DUE 151.35
I declare, under the penalties of law, that he above account, claim or
demand is true and correct.
rederic W. Knaak
aenrxolacr�r�';,xed
0
RAUENHORST CARLSON & KNAAK
ATTORNEYS AT LAW
ROSEDALE CORPORATE PLAZA
2865 LONG LAKE ROAD
ROSEVILLE, MINNESOTA 55113
October 26, 1988
City of Lake Elmo
3880 Laverne Avenue North
Lake Elmo, MN 55042 (g)
Attention: Marilyn
Re: Joseph
D. Rogers
MIIIIIIIIIIIIIIIIII
FOR PROFESSIONAL SERVICES RENDERED
-
DATE
AMOUNT
DESCRIPTION
09/30/88
15.00
Phone conference
— Gollenbeck office re status
10/04/88
15.00 .
Phone conference
— Insurance Counsel re status
Total Lawyers' Services 30.00
Total Paralegal Services .00
Costs & Disbursements .00
Word Processing Services .00
TOTAL AMOUNT DUE 30.00
I declare, under the penalties of law, that the above account, claim or
demand is true and correct. 1�
/ y J
r eric W. Knaak
l
RAUENHORST CARLSON & KNAAK
ATTORNEYS AT LAW -
ROSEDALE CORPORATE PLAZA
2665 LONG LAKE ROAD
ROSEVILLE, MINNESOTA 55113
istt'i:.tsis3l
October 26, 1988
City of Lake Elmo
3880 Laverne Avenue North
Lake Elmo, MN 55042 (F)
Attention: Marilyn
Re: Thomas Armstrong
Cix"W
FOR PROFESSIONAL SERVICES RENDERED
DATE AMOUNT DESCRIPTION
10/20/88 10.00 Word Processing
10/20/88 7.00 Copy of Letter to Client
BALANCE OUTSTANDING
15.00
---
Payment Received — Thank You
—15.00
Total Lawyers' Services
7.00
Total Paralegal Services
Costs & Disbursements
.00
.00
Word Processing Services —
10.00
TOTAL AMOUNT DUE
17.00
I declare, under the penalties of law, that the above account, cl m or
demand is true and correct, n ,
Fri eric W. Knaak
RAUENHCRST CARLSCN & KNAAK
ATTORNEYS AT LAW
ROSEDALE CORPORATE PLAZA
2555 LONG LAKE ROAD
ROSEVILLE, MINNESOTA 55113
October 26, 1988
City of Lake Elmo
3880 Laverne Avenue North
Lake Elmo, MN 55042 (F)
Attention: Marilyn
Re: Severin
41 I�
FOR PROFESSIONAL SERVICES RENDERED
DATE AMOUNT DESCRIPTION
09 28/88 30.00 Notice of Deposition; Letter to opposing attorney
09/29/88 10.00 Word Processing
3.50 Copy of letter to client
10/10/88 15.00 Review correspondence from opposing attorney
10/25/88 150.00 Review, prep and attend deposition
BALANCE OUTSTANDING 167.50
Payment Received — Thank You—167.50
Total Lawyers' Services 198.50
Total Paralegal Services - .00
Costs & Disbursements .00
Word Processing Services 10.00
TOTAL AMOUNT DUE 208.50
I declare, under the penalties of law, that the above account claim or
demand is true and correct.
Pfederic W. Knaak
r
RAUENHORST CARLSON & KNAAK
ATTORNEYS AT LAW
ROSEDALE CORPORATE PLAZA
2665 LONG LAKE ROAD
ROSEVILLE, MINNESOTA 55113
October 26, 1988
City of Lake Elmo
3880 Laverne Avenue North
Lake Elmo, MN 55042 (F)
Attention: Marilyn
Re: Federal Land
FOR PROFESSIONAL SERVICES RENDERED - - -
- -
DATE AMOUNT DESCRIPTION
09/28/88 15.00 Receipt and review of Interrogatories and Production
Documents (SPC)
09/28/88 45.00 Review Interrogatories; File review (FWK)
09/29/88 45.00 Begin Draft of answers to
correspondence (FWK)
Total Lawyers' Services
105.00
"
Total Paralegal Services
.00
Costs & Disbursements
.00
Word Processing Services
.00
TOTAL AMOUNT DUE
105.00
I declare, under the penalties of law, that the
above �Ccount,claim or
demand is true and correct. 14
% /l.4 14
Cie W.
RAIJENHORST CARLSON & KNAAK
ATTORNEYS AT LAW
ROSEDALE CORPORATE PLAZA
2M LONG LAKE ROAD
RCSEVILLE, MiNNESOTA 55113
October 26, 1988
City of Lake Elmo
3880 Laverne Avenue North
Lake Elmo, MN 55042 (F)
Attention: Marilyn
Re: McCollar
V�
mm"n-mi
FOR PROFESSIONAL SERVICES RENDERED
DATE AMOUNT DESCRIPTION
08/05/88 30.00 Review letter; Phone conference — client
08/23/88 30.00 Phone conference — opposing counsel; File review
08/29/88 30.00 Letter to P. Morrison
08/29/88 5.00 Word Processing
10/24/88 30.00 Review correspondence; File review
Total Lawyers' Services
Total Paralegal Services
Costs & Disbursements
Word Processing Services
TOTAL AMOUNT DUE
120.00
.00
.00
5.00
125.00
I declare, under the penalties of law, that the above account,
demand is true and correct.
Fredric W. Knaak
RAUENHORST CARLSON & KNAAK
ATTORNEYS AT LAW
ROSEDALE CORPORATE PLAZA
2565 LONG LAKE ROAD
ROSEVILLE. MINNESOTA 55113
October 26, '1988
City of Lake Elmo
3880 Laverne Avenue North
Lake Elmo, MN 55042 (S)
Attention: Marilyn
L
Re: 201 Condemnation
;
i
SERVICES RENDERED
' •�.'�::� -
lf.;p"z4iy�
FOR PROFESSIONAL
!
DATE AMOUNT DESCRIPTION
09/28/88 15.00 File Liens
5.00 Word Processing
3.50 Copy.of letter to client
10/24/88 30.00 Review correspondence from County
Attorney; Letter to
(
client
e
90.00 Paid Land Title for Affidavits
10/25/88 5.00 Word Processing
a�tiA.
298.50
a..
BALANCE OUTSTANDING
—298.50
---
Payment Received — Thank You
48.50
Total Lawyers' Services
.00
'
Total Paralegal Services
90.00
Costs & Disbursements
10.00
Word Processing Services
148.50
TOTAL AMOUNT DUE
law, tha the above cco� t, claim or
I declare, under the penalties of
A
demand is true and correct. A
/
w.
�� /� 7 �S.
/y8--5-�
� � r ___ .___- -ys
�" �� � � � .
KDAT.OLTZ. KING, DUVALL, ANDERSON
`� AND ASSOCIATES, INCORPORATED
ENGINEERS ARCHITECTS PLANNERS 2500AMERICAN NATIONAL BANK BUILDING
SAINT PAUL, MINNESOTA 65101-I B93
612/292 "00
FAX 612/292 0083
f
City of lake Elmo
P.O. BOX J
Lake Elmo, MN 55042
Date: October 28, 1988
Coimnission
Number: 9150-988
For Professional Services in connection with Attendance at City Meetings
for September, 1988- Agreement dated February 2, 1988.
September 6, 1988
September 20, 1988
L. Bohrer - Council Meeting
L. Bohrer - Council Meeting
50.00
50.00
AMOUNT DUE $ 100.00
flGG•
a� !
State of Minnesota) ss
County of Ramsey )
Ray A. Andrews, being first duly sworn, deposes and says that the foregoing
account is just and true, and the services therein charged were actually
rendered and of the value therein charged, that the expenses incurred were
paid by the affiant and no part of the same has been paid.
Subscribed and sworn to before me,
a notary public, this 28t.4 day of
Octob , 1988•
e
,N, MMMM A/V%/W M.MMMMwNA•
LI: DA E. SCnCRSY
•'� ` NOTARY POPLIC—MINN WA
tj RAM%Y COUNTY
MY CONIPA. EXPIRES AUG. 10, 1989
wvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvwm
• �� r a• •ki
•MCe •••••• I W
/0Ia
a.ui
• • M
r KDA ANDAT.OLTZ.KING,TES.IN. INCOSON
RPORATED
AND ASSOCIATES, INCORPORATED
JGINEERS ARCHITECTS PLANNERS 2500 AMERICAN NATIONAL BANK BUILDING
SAINT PAUL, MINNESOTA 55101 ,1893
612/292 44W
FAX 612/292-0083
City of Lake Elmo
P. 0. Box J
Lake Elmo, MN 55042
Date: October 31, 1988
Camnission
Number: 9150-008
For General Engineering Services as listed below, for September, 1988.
Authorization dated February 2, 1988.
1. 1988 Street Overlay Protect:
Bohrer, L. 17.00 Hrs. @ 22.07 = 375.19
Malszycki, M. 2.00 Hrs. @ 12.98 = 25.96
Stenerson, J. 1.00 Hrs. @ 8.94 = 8.94
410.09 x 2.75
Expenses: L. Bohrer - Travel
2. Brookman 3rd Addition - 39th Street Desion•
Bohrer, L. 10.50 Hrs. @ 22.07 = 231.74 x 2.75
3. Jim Douglass Shoreland Permit:
Bohrer, L. 2.00 Hrs. @
22.07 =
4.
Barbara Walsh Shoreland Permit:
Bohrer, L. 1.50 Hrs. @
22.07 =
5.
Donald Harnish Shoreland Permit:
Bohrer, L. 1.50 Hrs. @
22.07 =
6.
Kleis Large Lot Subdivision:
Bohrer, L. 0.50 Hrs. @
22.07 =
7.
McGrath Shoreland Permit:
Bohrer, L. 1.00 Hrs. @
22.07 =
Expenses: L. Bohrer - Travel
44.14 x 2.75
33.11 x 2.75
33.11 x 2.75
11.04 x 2.75
22.07 x 2.75
= 1,127.75
2.70
= 637.29
= 121.39
f /
= 91.05
= 91.05
= 30.36
= 60.69
2.00
Page 2
� • M
8. Gorman Fill Permit:
Bohrer, L. 1.00 Hrs. @ 22.07 =
Expenses: L. Bohrer - Travel
9. Derrick vs City of Lake Elmo:
Bohrer, L. 6.50 Hrs. @ 22.07 =
Camnission No. 9150-008
22.07 x 2.75 = 60.69�o
2.50 jC���w"
143.46 x 2.75 = 394.52
Expenses: Quicksilver Express (Inv.
copy attached)
7.90
10.
Well PLm10 Control and Alarm System:
Bohrer, L. 1.50 Hrs. @ 22.07 =
33.11
./
Lane, F. 3.50 Hrs. @ 20.20 =
70.70
Expenses: L. Bohrer - Travel
103.81
x 2.75 =
285.48
2.93
11.
33rd and Klondike Overlay Proiect:
Bohrer, L. 2.50 Hrs. @ 22.07 =
55.18
Prew, T. 0.50 Hrs. @ 13.56 =
6.78
61.96
x 2.75 =
170.39
Expenses: TKDA Truck Mileage (Sept)
6.75
12.
Impervious Surface Atlernatives in
GB Zone:
Bohrer, L. 2.00 Hrs. @ 22.07 =
44.14
x 2.75 =
121.39
13.
CSAH Re -designation:
.Bohrer, L. 2.00 Hrs. @ 22.07 =
44.14
x 2.75 =
121.39
14.
Leroy Howell Septic System Complaint:
Bohrer, L. 0.50 Hrs. @ 22.07 =
11.04
x 2.75 =
30.36
15.
Street Striping Policy:
Bohrer, L. 0.50 Hrs. @ 22.07 =
11.04
x 2.75 =
30.36
16.
Review Council Agenda Packets:
Bohrer, L. 1.00 Hrs. @ 22.07 =
22.07
x 2.75 =
60.69
AMOUNT DUE ............................... $ 3,459.63
State of Minnesota) ss
County of Ramsey )
Ray A. Andrews, being first duly sworn, deposes and says that the foregoing
account is just and true; and the services therein charged were actually
rendered and of the value therein charged, that the expenses incurred were
paid by the affiant and no part of the same has been paid.
Subscribed and sworn to before me,
a notgry public, this 31,st day of
a
�A LIAlCA t. SCKOR£Y
NOTARY PU'LtC-MIN 'SOTA �
i2APPScY COJNP(
•`'��"'.•' MY COMM. LXPIRB AUG. 10, 7
r
• u • �
•N �r ••••••• BI•
INVOICE
FKD�
TALTZ. KING, DUVALL, ANDERSON C
AND ASSOCIATES, INCORPORATED `
NGINEERS ARCHITECTS PLANNERS
2500 AMERICAN NATIONAL BANK BUILDING
SAINT PAUL, MINNESOTA 55101.1893
612i292-4400
FAX 612/292-0083
City of Lake Elmo
P. O. Box J
TakA Elmo, M 55042
Date: October 28, 1988
Coimnission
Number: 9325-01
For Professional Services in connection with the 1989 NSA Improvements - 43rd
and Kimbro for September, 1988. Authorization approved at City Council
Meeting on June 21, 1988.
Personnel:
Classification;
Billing
Rate:
Anderson, C.
Technician
2.50 Hrs. @
17.88 = 44.70
lkhrerDavies, L.
J.
Senior Engineer
14.50 Hrs. @
60.69 = 880.01
Senior Engineer
1.00 Hrs. @
79.06 = 79.06
AMOUNTDOTE ................................... $ 1,003.77
State of Minnesota )
ss
County of Ramsey )
t
Ray A. Andrews, being first duly sworn, deposes and says that the foregoing
account is just and true; and the services therein charged were actually
rendered and of the value therein charged, that the expenses incurred were
paid by the affiant and no part of the same has been paid.
Subscribed and sworn to befoie me, TOLTZ, =G, DUVAM, ANDERSON
a notary public, this 28th day of AND ASSOCIATES, INCORPORATED
r nnnnnAN✓NNVNM�'�n.a"TMMMMnMr
URDA E. SCN.CREY
y2 r
NOTARY PUBLIC—NtlfilivESOTA
`\•,�. RAMSEY COUNTY
5 MY COIAM. EXPIRES AUG. 10, 1989
ZV ■
Y
TKDA
-.JGINFFR.9 AD,,
1`rvrv1=na
City of Like Elmo
P.O. Box J
Like Elmo, MN 55042
TOLTZ.KING.DUVALL,ANDERSON
AND ASSnnier cc •.....____._.
25W AMERICAN NATIONAL BANK BUILDING
SAINT PAUL, MINNESOTA 55101.1893
612/292 4400
FAX 612/292 0083
Date: October 28, 1988
Ccurnnission
Number: 9016-02
For Professional. Services in connection with the 1987 MA Improvements - 47th
Street for September, 1988. Authorization approved at City Council Meeting
on July 21, 1987.
MRSTRUCTION PHASE:
Actual Salaries:
Rohrer, L.
Hilger, A.
Prew, T.
19.00 Hrs, @ 22.07
0.50 Firs, @ 7.65
2.50 Hrs. @ 13.56
Reimbursable Expenses:
L. Bohrer - Travel
T. Prew - Travel
State of Minnesota
County of Ramsey ss
419.33
3.83
33.90
457.06 x 2.5 = 1,142.65
73.13
12.38
AMOUNT DUE $ 1,228.16
acccount iA Andrews,
beitrue; and ng first duly sworn, deposes and says that the foregoing
rendered and of the value thernine services therein charged were actually
Laid by the affiant and no ��led, that the expanses incurred were
part of the same has been paid.
Subscribed and sworn to before me,
as notary public, this 28th day of
198 .
nn.■
Oct
f
LsNon E. sale Yet
NOTARY FURLIC—P+dP!NiSOTA
RAMS"np E fry t
IdY CO!AM. EX'r'.f2e5 AUO. 10, 19119
u V\'a�MV V VFW°
TOLM, MG, UJVAM, ANDER.SON
AND ASSOCIATES, INCORPORATED
riiL
�
T.OLTZ. KING. DUVALL. ANDERSON
iiA
AND ASSOCIATES. INCORPORATED
111
NGINEERS ARCHITECTS PLANNERS
25W AMERICAN NATIONAL BANK BUILDING
SAINT PAUL, MINNESOTA 55101 1893
612/292 44W
FAX 612/292-0083
City of lake Elmo
P.O. Box J
Lake Elmo, MN 55042
Date: October 28, 1988
Commission
Number: 8566-01
For Professional Services in connection with the Step 3 Engineering Services .
related to the proposed Wastewater Facilities Improvements for September, 1988
Agreement dated November 5, 1985.
Direct Labor:
Bohrer, L. 7.00 Hrs. @ 22.07 = 154.49
Fick, D. 2.00 Hrs. @ 6.00 = 12.00
Prew, T. 30.00 Hrs. @ 13.56 = 406.80
573.29
Indirect Costs - 130% = 745.28
Direct Non -Salary Costs: 1,318.57
D. Fick - Travel 5.63
T. Prew - Travel 48.39
1,372.59
Fixed Fee = 175.00
AMOUNT DOTE .............................. $ 1,547.59
State of Minnesota) ss
County of Ramsey )
Ray A. Andrews, being first duly sworn, deposes and says that the foregoing
account is just and true; and the services therein changed were actually
rendered and of the value therein changed, that the expenses incurred were
paid by the affiant and no part of the same has been paid.
Subscribed and sworn to before me, TOM, KING, DUVALL, ANDERSON
a no public, this 28th day of AND ASSOCIATES, INCORPORATED
1988.
An
u �NIDA E. SC.HMY
. z
Y`•R✓},6.','t NOTARY"UULIC'MINNESOiA 2
RAWM P1 `GcIII➢f Sy
2
MY COMM. E;S'I S Ai1G. 10, 1909 7j
vwVWwwVVMiVVVVVVVVVI/VVVVVIMV A
LAW OFFICES
LEONARD, STREET AND DEINARD
A PARTNERSHIP INCLUDING PROFESSIONAL CORPORAtIONS
SUITE 1500
100 SOUTH FIFTH STREET
MINNEAPOLIS. MINNESOTA 55402
CONFIDENTIAL
City of Lake Elmo
3880 Laverne Avenue North
Lake Elmo, Minnesota 55042
Attention: Ms. Patricia Morrison,
Administrator
October 28, 1988
12370-11817
42233
FED. I.D. 41-1431093
--------------------------
For professional services rendered through September 30, 1988 in
connection with City of Lake Elmo v. Washington County and
Metropolitan Council, including the following:
9/02/88 EGS Review information received from Dan 0.75 82.50
Novak; review memorandum; prepare
response.
9/12/88 CKD Office conference regarding status; 0.25 31.25
EGS office conference regarding status. 0.25 27.50
9/13/88
CKD
Office conference regarding status.
0.25
31.25
9/15/88
EGS
Telephone conferences with Patricia
0.75
82.50
Morrison; prepare report; review
correspondence received from Lake
Elmo City Attorney.
9/16/88
EGS
Telephone conference with Patricia
0.50
55.00
Morrison; office conference
regarding status.
9/17/88
EGS
Complete research; prepare
2.00
220.00
correspondence.
9/19/88
EGS
Prepare correspondence to Washington
1.25
137.50
County; office conference regarding
status.
9/23/88
EGS
Prepare correspondence to Patricia
0.25
27.50
Morrison.
*continued on next page*
Page 2
City of Lake Elmo
Attorney/Paralegal
Charles K. Dayton
Ellen G. Sampson
LAW OFFICES
LEONARD, STREET AND DEINARD
A PARTNERSHIP INCLUDING RN.1" 5510NAL CORPORATIONS
SUITE 1500
100 SOUTH FIFTH STREET
MINNEAPOLIS, MINNESOTA 55402
CONFIDENTIAL
TO THE FOREGOING . .
October 28, 1988
12370-11817
42233
Hours Rate Amount
0.50 125.00 62.50
5.75 110.00 632.50
. . . . . . . . . . . . . . $695.00
TOTAL INVOICE:
$695.00
********************** Statement of Account ***********************
Beginning balance as of 10/14/88 2,306.25
Current invoice 695.00
Payments since 10/14/88 0.00
Adjustments since 10/14/88 0.00
TOTAL BALANCE DUE: $3,001.25
DISBURSEMENTS, IF ANY, NOT YET. BILLED WILL APPEAR ON A
LATER STATEMENT
PLEASE RETURN ACCOUNTING COPY WITH YOUR REMITTANCE
I
- T.OLTZ, KING. DUVALL, ANDERSON
i.i�},
iiirrrDDA
�t
AND ASSOCIATES, INCORPORATED
ENmWEERS ARCHITECTS PLANNERS
25M AMERICAN NATIONAL BANK BUILDING
SAINT PAUL, MINNESOTA 55101 1893
612/292-"00
- FAX 612/292 0083
December 2, 1988
Honorable Mayor and City Council
Lake Elmo, Minnesota
Re: Final Payment
33rd Street and Klondike Avenue
Patch and Overlay
Lake Elmo, Minnesota
Commission No. 9150-008
Dear Mayor and Council:
The work on 33rd Street and Klondike Avenue, patching and overlay by Ace
Blacktop, is complete and ready for final acceptance. Enclosed for your
review is Compensating Change Order No.i in the amount of $9.40 which
increases the original contract amount to the final as -built amount, and
Estimate and Certificate No. 2 (Final) in the amount of $1,077.45.
Action Requested:
1. Accept the work for patching and overlay on 33rd Street and Klondike
Avenue.
2. Approve Compensating Change Order No. 1 in the -amount of $9.40.
3. Approve Estimate and Certificate No. 2 (Final) and issue payment of
$1,077.45 to Ace Blacktop. This money should come from the 1988 MSA
Maintenance Funds.
Sincerely yours,
Larry D. Bohrer, P.E.
LDB : a dh
Enclosures
2 (Final) November 22 Z9 88
9150-008
Com. No Cert. No. St. Paul, Minn.,
City of Lake Elmo, Minnesota
This Certifies that
Ace Blacktop
For Klondike/33rd Patching & Overlay
One Thousand Seventy—seven and
Is entitled to
45/100 Dollars-------------------------'—""'{y� 1,077.45
being
Owner
Contractor
final estimate for partial payment on contract with you dated Nov. 4 19 ss
Received payment in full of above certificate.
CONIRACLOR
TOLTZ, KING, DUVALL, ANDERSON
AND ASSOCIATES, INCORPORATED
ENGINEERS AND ARCHITECTS
2500 American National Bank Bldg.
St. Paul, Minnesota 55101
-Ar /_--
Larry D ohrer, P.E.
Qrrr-APIrill_ATtON OF ACCOUNT
CONTRACT
PLUS EXTRAS
PAYMENTS
CREDITS
Contract price plus extras
All previous payments
All previous creditsExtra
r1l,356
70
10,288
65
40
—
No. Change Order No. 1 (Compensating)
,. ,<
,. ..
Credit No.
—
11 .1
11 .1
,1 11
1,077
45
—
—
AMOUNT OF THIS CERTIFICATE
Totals
Credit Balance
11,366
10
11,366
10
—
—
There will remain unpaid on contract after payment of this
Certificate
0
00
—
11,366
10
11,366.
10
TOLTZ, KING, DUVALL, ANDERSON
AND ASSOCIATES, INCORPORATED
Engineers -Architects -Planners
St. Paul, Minn. Nov. 22 19§$, Comm. No. 9150-008 Change Order No. i
To Ace Blacktop
for Klondike/33rd Patch lna 8 Overlay
for Lake Elmo Minnesota -
You are hereby directed to make the following change to your contract dated
November 4 , 19 88. The change and the work affected thereby is subject to
all contract stipulations and covenants. This Change Order will (Increase)
(deeree9e) (ne+-elrange) the contract sum by Nine and 40/100-----------------
-------------------------------------------- ------- Dollars I$ 9.40 ).
This is the final compensating change order which adjusts the contract to the
actual quantities installed:
Item Contract
Quantity
Unit
Net
No Descriptlon Qua
ntiJyj
to Date
+/-
Price
Chance
1 BIT BASE COURSE PATCH-KLONDIKE
496.0
SY 496.0
0.0
6.70
0.00
2 BIT BASE COURSE PATCH-33RD
525.0
SY 502.0
- 23.0
6.70
- 154.10
3 BIT MIX FOR OVERLAY - KLONDIKE
158.0
TN 159.5
+ 1.5
17.00
+ 25.50
4 BIT MATERIAL FOR OVERLAY
9.5
TN 8.8
- 0.7
140.00
- 98.00
5 BIT TACK COAT - KLONDIKE
100.0
GA, 100.0
0.0
2.00
0.00
6 CRUSHED LIMESTONE AGGREG SHLDR
15.0
TN 26.8
+ 11.8
20.00
+ 236.00
Net Change Order
+ 9.40
Amount of Original Contract
Additions approved to date (Nos. -
Deductions approved to date (Nos.
Contract amount to date
Amount of this Change Order (Add)
Revised Contract Amount
(Bedtte+) (Net-Ghenged)
Approved CLt:� of Lake Elmo, MN
Owner
Date
Approve
Contractor
Da to
TOLTZ, KING, DUVALL, ANDERSON
AND ASSOCIATES, INCORPORATED
ByLJ
Larry Bohrer, P.E.
White - Owner*
Pink - Contractor*
Blue - TKDA*
Yellow - Field.
Goldenrod - Department
Green- TKDA Main File
I
*Only copies needing signatures.
TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED
Engineers-Archltects-Planners Saint Paul, Minnesota 55101
PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS
FINAL
Estimate No._2_ Period Ending Nov. 22 19_aQ_ Page 1 of 1 Comm. No.150-008
Protect Klondike/33rd Patchino & Overlay Original Contract Amount
Location Lake Elmo Minnesota $ 11.356.70
Contractor Ace Blacktop
Total Contract Work Completed $ 11,366.10
Total Approved Credits $
Total Approved Extra Work Completed $
Approved Extra Orders Amount Completed $
Total Amount Earned This Estimate
Less Approved Credits
Less ,_Q_ % Retained
Less Previous Payments
Total Deductions
Amount Due This Estimate
Contractor
Ace Blacktop
u
.. .
•• 1
$ 1.077.45
Date
Engineer "5t! z" ` Date
Larry D Bohrer, P.E.
ESTIMATE NO. 2 (FINAL)
KLONDIKE/33RD PATCHING 8 OVERLAY
LAKE ELMD, MINNESOTA
COMMISSION NO. 9150-008
ITEM NO. DEtCRIPTION
1 BIT BASE COURSE PATCH-KLONDIKE
2 BIT BASE COURSE PATCH-33RD
3 BIT MIX FOR OVERLAY - KLONDIKE
4 BIT MATERIAL FOR OVERLAY
5 BIT TACK COAT - KLONDIKE
6 CRUSHED LIMESTONE AGGREG SHLDR
QUANTITY
UNIT PRICE
COST
496.00
Sy
6.70
3,323.20
502.00
SY
6.70
3,363.40
159.50
TN
17.00
2,711.50
8.80
TN
140.00
1,232.00
100.00
GA
2.00
200400
26.80
TN
20.00
536.00
9
11,366.10
0
rrKD
TOLT2. KING. DUVALL, ANDERSON
AND ASSOCIATES, INCORPORATED
ENGINEERS ARCHITECTS PLANNERS
2500 AM ERICAN NATIONAL BANK BUILDING
SAINT PAUL. MINNESOTA 55101-1893
612/292-"00
FAX 612/292-0083
December 2, 1988
Honorable Mayor and City Council
Lake Elmo, Minnesota
Re: 1988 MSA Maintenance Expenditures
Lake Elmo, Minnesota
Commission No. 9150-008
Dear Mayor and Council:
In 1988, the City requested that 255 of its total MSA allotment be
available for maintenance. This was done in an effort to reduce the City's
total fund balance and avoid a penalty. In 1988, the City received $35,652
to be used for maintenance of WA streets. Prior to December 31, the City
Engineer must file an Annual State Aid Maintenance Report with the City and
the Commissioner of Transportation. The attached report is for your review
and approval.
The City Council should accept the 1988 State Aid Maintenance Report by
motion.
Sincerely yours,
z�
Larry D. Bohrer, P.E.
LDB : J
Enclosure
December 2, 1988
1988 Maintenance Apportionment $ 35,652.00
Expenditures
1.
Tree trimming on 47th Street (MSAS 104)
$ 180.00
2.
Gravel Shouldering on 45th Street, Julep Avenue,
47th Street, and Keats Avenue (MSAS 104 & 105)
Contract with Tower Asphalt
$ 8,607.53
3.
Sealcoating on Jamaca Avenue, 42nd Street, 45th
Street, Julep Avenue, and 47th Street (MSAS 1 02,1 03,1 04)
Contract with Allied Blacktop through Washington County
$ 13,737.38
4.
Bituminous Patching on 33rd Street and Klondike Avenue
and Overlay on Klondike Avenue (MSAS 101)
Contract with Ace Blacktop
$ 11,366.10
5.
Tree Removal on 33rd Street (MSAS 101)
Contract with Timberline Tree Service
$ 1,450.00
6.
Paint Striping on Jamaca Avenue, 42nd Street, 45th
Street, Julep Avenue and 47th Street (MSAS 102,103,104)
Contract with Washington County
$ 427.83
TOTAL MSA MAINTENANCE EXPENDITURES
$ 35,768.84
■ • Pay T.OLTZ. KING, DUVALL. ANDERSON
i3 rr11 iii�.///i i AND ASSOCIATES. INCORPORATED
ENGINEERS ARCHITECTS PLANNERS 2500AMERICAN NATIONAL BANK BUILDING
SAINT PAUL, MINNESOTA 55101-1893
612/292 44M
FAX 612/292.0083
December 2, 1988
Honorable Mayor and City Council
Lake Elmo, Minnesota
Re: 1989 MSA Maintenance Request
Lake Elmo, Minnesota
Commission No. 9150-008
Dear Mayor and Council:
The City should request that 25% of its 1989 State Aid allocation be
designated for Maintenance to further reduce the City's large MSA fund.
The City's 1989 allocation is estimated to be $159,426; therefore, the
estimated 1989 Maintenance portion is $39,856.
Action Requested
The City Council should pass the attached resolution.
Sincerely yours,
Lllaar y D. Bohrer, P.E.
LDB Q
Enclosure
p
RESOLUTION 88—�3
LAKE ELMD, MINNESOTA
WHEREAS, Minnesota Rules for State Aid Operations Chapter 8820.1400 allow a
Municipality to receive a maintenance allocation greater than the minimum
provided the Municipality files a request not later than December 15 of the
preceding year and provided the Municipality file a detailed annual
maintenance expenditure report at the end of the year; and
WHEREAS, the City of Lake Elmo desires to receive a maintenance allocation for
1989 equal to 25% of its total allotment.
NOW, THEREFORE, BE IT RESOLVED THAT:
The City of Lake Elmo does hereby request that its maintenance allotment for
1989 be equal to 25% of its total 1989 allotment.
Adopted by the City Council on December 6, 1988.
Arlyn Christ, Mayor
ATTEST:
Patricia Morrison
City Administrator
C
KDAry
T.OLTZ, KING, DUVALL, ANDERSON
mow!
AND ASSOCIATES, INCORPORATED
ENGINEERS ARCHITECTS PLANNERS
25M AMERICAN NATIONAL BANK BUILDING
SAINT PAUL, MINNESOTA 56101 1893
612/292 4400
FAX 612/292-0083
December 2, 1988
Honorable Mayor and City Council
Lake Elmo, Minnesota
Re: 201 Project - Evaluation Report
Lake Elmo, Minnesota
Commission No. 8566-05
Dear Mayor and Council:
All systems constructed under the 201 Project were operational by December
31, 1987. The grant requires that these systems shall be monitored for one
year thereafter and the Engineer shall prepare a One Year Evaluation
Report. Based on this report, the Engineer must certify that the project
is adequately treating sewage in accordance with the State Permit and that
the project is operating as designed.
The project will be evaluated against the following criteria:
1. That the project has been completed In accordance with approved plans
and specifications and change orders.
2. That there wil I be sufficient funds available to provide for adequate
operation and maintenance of the project, as provided for in the
Wastewater Service Charge Ordinance and Sewer Service Charge System.
3. That there is a sufficient number of trained and capable
operating/maintenance personnel available to provide adequate
operation and maintenance of the project.
4. That the project is being operated and maintained in conformance with
the approved operation and maintenance manual.
5. Evidence that the project is in compliance with the applicable SDS
permit; specifically, evidence that the systems are adequately
treating septic tank effluent. This will be accomplished in the
following manner:
A. Each owner wit I be contacted by means of a malted questionnaire
soliciting any problems or questions they may have on their
system. All questions or problems will be followed up with a
telephone call or field visit where 'appropriate.
X
Honorable Mayor and City Council
Lake Elmo, Minnesota
December 2, 1988
Page Two
B. 25% of individual on -site systems and all individual off -site, or
clustered, systems w it I be inspected In the f iel d. At that time,
all inspection and access covers will be removed and the system
checked for uneven distribution of effluent, differential
settlement, or other evidence of poor performance. Observation of
ground surface wil I be made to determine if excessive surface
wetness or breakout has occurred.
C. Oakland School system and Old Village Remote D are fitted with
groundwater monitoring wells. Groundwater will be sampled and
analyzed in accordance with the Groundwater Monitoring Plan.
We will be presenting the report at the Council meeting. Because the
Council does not plan to meet again in December and since we must certify
the project on December 31, 1988, we will ask the Council to approve the
Evaluation Report.
rzaammice - oe
The City Council should approve the One Year Project Evaluation Report and
direct the City Engineer to submit the report by December 31, 1988.
Sincerely yours,
Larry 0. Boh rer, P.E.
LOB:j
Com. No 9150-008 Cert. No. 1 St. Paul, Minn, November 15 19 88
To City of Lake Elmo, Minnesota
Owner
This Certifies that Ace Blacktop Contractor
For Klondike/33rd Patching & Overlay
Ten Thousand Two Hundred Eighty-eight and
Is entitled to 65/100 Dollars--- ----------------------------- ($ 10,288.65
being 1st estimate for partial payment on contract with you dated Nov. 4 198s
TOLTZ, KING, DUVALL, ANDERSON
Received payment in full of above certificate. AND ASSOCIATES, INCORPORATED
ENGINEERS AND ARCHITECTS
2500 American National Bank Bldg.
CONTRACTOR ,SStt. Paul, Minnesota 55101
19 0l = .!�g &A.,2
Larry D Bohrer, P.E.
RECAPITULATION OF ACCOUNT
CONTRACT
PLUS EXTRAS
PAYMENTS
CREDITS
Contract price plus extras
11,356
70
All previous payments
0
00
All previous credits
_
Extra No.
Credit No.
AMOUNT OF THIS CERTIFICATE
10,288
65
Totals
11 356
70
10 288
65
Credit Balance
—
—
There will remain unpaid on contract after payment of this
Certificate
1,068
05
11,356
70
11,356
70
TOL-Z, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED
Engineers -Architects -Planners Saint Paul, Minnesota 55101
PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS
Estimate No.__J— Period Ending Nov. 15 19-- Page 1 of 1 Comm. No.9150-008
Prof ect Klondlke/33rd Patching & Overlay Original Contract Amount
Location Lake Elmo Minnesota $ 11.356.7 0
Contractor Ace Blacktop
Total Contract Work Completed $ 10,830.10
Total Approved Credits $
Total Approved Extra Work Completed $
Approved Extra Orders Amount Completed $
Total Amount Earned This Estimate
Less Approved Credits
Less 5 % Retained
Less Previous Payments
Total Deductions
Amount Due This Estimate
Contractor
Ace Blacktop
En, neer dlLt^"p �' _ "
Larry D Bohrer, P.E.
E
E=[]�:Y]t:3•�
Date
Date
ESTIMATE NO. 1
KLONDIKE/33RD PATCHING & OVERLAY
LAKE ELM), MINNESOTA
COMMISSION NO. 9150-008
ITEM NO.
DESCRIPTION
QUANTITY
UNIT PRICE
COST
1
BIT BASE COURSE PATCH-KLONDIKE
496.00
SY
6.70
3,323.20
2
BIT BASE COURSE PATCH-33RD
502.00
SY
6.70
3,363.40
3
BIT MIX FOR OVERLAY - KLONDIKE
159.50
TN
17.00
2,711.50
4
BIT MATERIAL FOR OVERLAY
8.80
TN
140.00
1,232.00
5
BIT TACK COAT - KLONDIKE
100.00
GA
2.00
200.00
6
CRUSHED LIMESTONE AGGREG SHLDR
0.00
TN
20.00
0.00
10,830.10
TULTZ, KING, DUYN-L/ ANDER30N
AND ASSOCIATES, INCORPORATED
CITY OF LAKE ELVAQ, MINNESOTA
EP8 PROJECT NO, C-271411
SAINT P8UL, M|NNEI0TA
PARTS A. B. C - ON -SITE SEPTIC SYSTEMS
PART D - OFF -SITE AND 0.1-LECTOR SEPTIC SYSTEMS
| hereby certify that this report was prepared by me or under my direct
supervision and that / am a duly registered Professional Engineer under the
laws of the State of Minnesota.
Lorry D. Bohrer, P.E.
Registration No. 12120
MM
ONE YEAR PROJECT CERTIFICATION
WASTEWATER FACILITIES IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
EPA PROJECT NO. C-27 141 1
PARTS A, B, C - ON -SITE SEPTIC SYSTEMS
PART D - OFF -SITE AND COLLECTOR SEPTIC SYSTEMS
A. TRAINING, OPTIMIZING AND DIRECTING OPERATION OF THE FACILITY
Names of persons who provided operator training and were responsible
for optimizing and directing the operation of the facility:
Larry Bohrer, P.E., TKDA, Inc.
Thomas Prew, E IT, MPCA Certificate No. 1233, TKDA, Inc.
Terry Estenson, Tri-State Pump and Equipment, Contractors Rep
Larry Bohrer, P.E., TKDA, Inc.
Thomas Pray, E IT, MPCA Certificate No. 1233, TKDA, Inc.
B. PROJECT PERFORMANCE STANDARDS
1. The project has been completed in accordance with the approved
plans, specifications and change orders.
See attached certification from contractors.
2. There is and will be sufficient funds available to provide for
adequate operation and maintenance of the project, as provided
for in the Wastewater Service Charge Ordinance and Sewer Service
Charge System.
The Wastewater'Service Charge Ordinance and Sewer Service Charge
System were adopted by the City CounclI on March 1, 1988. The
City has begun collecting sewer service charges in 1988.
3. There is a sufficient number of trained and capable
operating/maintenance personnel available to provide adequate
operation and maintenance of the project.
Dan Olinger, Maintenance Foreman, holds a Class D operator's
license and has attended the MPCA on -site school.
Mike Bouthllet, Maintenance Worker, also hold a Class D
operator's license and has attended the MPCA on -site school.
4. The project is being operated and maintained to oonformance with
the approved operation and maintenance manual.
-2- 8566
5. Evidence that the project is in compliance with the applicable
SDS permit; specifically, evidence that the systems are
adequately treating septic tank effluent. This will be
accomplished in the following manner:
a. Each owner will be contacted by means of a mailed
questionnaire soliclting any problems or questions they
may have on their system. All questions or problems will
be followed up with a telephone call or field visit where
appropriate.
Response. Attached is the information and questionnaire
which was sent to each of the 131 participants in the 201
Program. Each owner (and tenant in the case of rental
property) received an as -built drawing, pump literature,
information on how a septic system works, notification
that all tanks must be pumped every two years, and a
"troubleshooting" guide.
Of the 131 questionnaires mailed out, we have received
only 14 responses to -date. Of the 14 responses, only one
required a follow up field visit. We will continue to
follow up on the questionnaires as they arrive.
b. Individual on -site
systems and
all individual off -site,
or
clustered systems,
will be inspected in the field.
At
that time, all
inspection
and access covers will
be
removed and the system
checked
for uneven distribution
of
effluent, differential settlement,
or other evidence
of
poor performance.
Observation
of ground surface wll I
be
made to determine
if excessive
surface wetness or breakout
has occurred.
Response. The field inspection of the system is still on-
going and will be until the middle of December. Most of
our time has been concentrated so far on the cluster
system. The following is our evaluation of the cluster
systems:
1) Old Village Remote A - Legion Avenue
The pump station has been operating at 23% of its
design capacity and the drainflei d is operating at
16% of its capacity. These percentages will
increase to about 28% and 20% respectively when Dan
Collyardts house is occupied.
2) Old Village Remote B - Lisbon Avenue Townhouses
Based on water meter readings, the system is
operating at about 18% of its design capacity.
3) Old Village Remote C - 32nd Street
Based on water meter readings, the system Is
operating at 23% of its design capacity.
-3- 8566
4) Old Village Remote D - 34th Street
Water meter readings and pump running time meters
indicate the pump station is operating at about 65-
70% of design capacity and the drainflelds are
operating at 50% capacity.
Presently one of the pumps at Remote D was drawing
more amperage than it should and caused an alarm.
Upon investigation it was determined that the pump
should be replaced. It was replace under warranty.
5) Old Village Remote H - VFW
Water meter readings indicate the pump station is
operating at 92% of its design capacity and the
seepage beds are operating at 50% of design
capacity.
6) Tri-Lakes Remote A - Mike Severin
Visual inspections of the mound system indicate no
soft ground or surface seepage.
7) Trl-Lakes Remote B - Triple Mound
Visual inspections of the mound system indicate no
soft ground or surface seepage.
8) Tri-Lakes Remote C - Pat Scovil
Visual inspections of this bed system indicate the
bed is not used to capacity.
9) Tri-Lakes Remote D - Jane Road
Visual inspections of the dralnfield indicate it is
operating at 16% of its design capacity.
During the year both the existing drainflelds were
mobilized and then alternated to the new
drainflelds. Visual observations of the drainflelds
indicate they are operating below design capacity.
A mechanical problem was discovered in the pump
station shortly after the flow was switched to the
new drainflelds. Because one of the new drainfields
was at an elevation lower than the pump station, it
was found that sewage was siphoning past the check
valve and f I ow 1 ng to the drai of lel d without the pump
running. This was discovered because of the low
running time on the pump clocks. A small drain hole
was drilled in the forcemain inside the station to
act as a vacuum break and the system now functions
as designed.
-4- 8566
Water quality samples in October, 1987, prior to
system operation, and again in October, 1988, after
10 months of operation, indicate that the water
quality is well within drinking water standards.
However, the 1988 analysis found low levels of
benzene, ethyl benzene, tetrahydrofuran, and
toluene. These compounds are not normally found In
sewage. The School District is conducting more
tests to try to determine the origin of these
compounds.
—5— 8566