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Home My WebLink About08-13-92 CCMLAKE ELMO CITY COUNCIL BUDGET WORKSHOP THURSDAY, AUGUST 13, 1992 Mayor Johnson called the budget workshop p.m. in the city park building. PRESENT: Mottaz, Hunt, Dick Johnson, Williams, and Marilyn Banister '•�M A i{ "NV �k+��WYl'b,.+. 1T'A' x"�1.�'9ph�,"A'�:��(?i '�'"�;Hi"$'F%<fA•r , to order at 7:05 Mayor Johnson, Finance Director Marilyn Banister provided the Council with a 9-page DRAFT of the Proposed 1993 Lake Elmo Budget. The following was discussed. PAGE 3: EXPENSE Mayor & Council: Mayor Johnson proposed the following increase in City Council salaries: Mayor $3200, City Council $2700 which would be amount to $15,501.60 Councilmen Hunt and Johnson indicated they were serving on the council because they wanted to and looked at this payment as a compensation for their expenses and as long as they are covering their expenses they would be against an increase. Councilman Mottaz felt it was a reasonable increase as long as it was for those newly elected officials. Staff Salaries $35,000 spread amongst the staff with percentages of increase to be determined by the Council Contractual Service: Civil Defense Fran Pott requested a defense siren at Station No.2 ($9,750 as a capital outlay item). The Council indicated this was a safety issue and they would like to see a siren added as a capital outlay item to the budget. Elections: Optical Scanner: Leave it in the budget PAGE4: EXPENSE (Continued) Contractual: Newsletter At least 4 times a year, $1000 an issue ($5,000 in budget). Councilman Mottaz suggested adding additional staff because he did not think our City Administrator should have to do the newsletter. Other Charges: Conf & Schools Councilman Williams indicated he would like to see everyone on the staff attend a conference a year. Building Expense The Council discussed planning for city hall expansion due to the need for more storage room, room for fire proof files, office partitions, and extra space for a meeting room. Capital Outlay $5,000 and requested adding a Building Reserves column in the amount of $7,000. **************** PAGE 5: EXPENSE (Continued) Legal and Engineering: Council agreed to keep proposed amount in the budget. Building Inspector: The Building Official requested purchasing a truck for building inspections. Councilman Hunt indicated based on the nature of our building, if the Council was to do anything, he would favor a a small car, but was reluctant to supply a vehicle. Councilman Williams stated we don't have to pay him just 28.5 cents a mile --we can pay him more. Mayor Johnson and Councilman Mottaz preferred consideration of a vehicle. All vehicle purchases should be reviewed by the MAC. Marilyn pointed out that the city is paying everyone 20 cents a mile and this allowance should be brought up to what the state or federal pays, whichever is higher. Planning & Zoning: Planning Services: Councilman Williams felt we had a significant amount of expenses this year for extra ordinances and comp plan amendment expenses that he doesn't see happening in 1993 and felt $20,000 was more than necessary. $20,000 was left in the budget for discussion purposes. Conferences & Schools: Councilman Williams indicated that every PZ member should be required to attend a conference/school at least once every two years; otherwise they are out. Council agreed to $1,000. PAGE 6: EXPENSE (Continued) Fire Department: Mayor Johnson believed the reason the Fire Dept has not been able to get additional personnel, was not because of compensation, but some time is needed to go out into the community and do some training to promote the fire dept and would like see something built into this budget to do this. Councilman Johnson asked if the Fire Chief had gone to individual business and requested volunteers. Councilman Mottaz indicated his concern on the number of daytime firefighters and the city might have to look at some form of joint agreement with our neighbors. The Council had a concern of the number of volunteers, particularly during daylight hours, and what they can do to improve it. The Council suggested discussing the issues with Dick Sachs and his staff before the budget is finalized. Councilman Williams stated that there are a number of capital items in various depts. scheduled for periodic replacement. We should look at all CIP's and rearrange things so we have a much more even level of spending for these items. An even level could include increasing in off years certain dedicated funds which could be used for large purchases at the appropriate time. The Council requested the Finance Dir. go back to the different depts and lay out a 5 year CIP which evens out the payments and come back to the Council with the net. The Council invited the MAC to get involved with the CIP. The Council asked the Fire Dept. for an accounting of their Social Fund: how much money do they receive, what is the money spent on. The Council asked that a meeting be arranged for August 25th at 6:30 p.m. with the Fire, Maintenance, Parks Dept at their respective locations. PAGE 7: EXPENSES (Continued) Police Contract: $108,500 cost for police $150,600 cost for police Council requested a quote another officer. contract for 1993 (72%) contract for 1994 (100%) (cost breakdown per hour) for Councilman Hunt asked if the landfill referendum funds could be used as a means of paying for another officer. Councilman Williams responded until the new siting process is in place and we know we are safe, he favored continuing the referendum landfill funds. Mayor Johnson was opposed to the continuation of the landfill referendum funds because he didn't see any rationale for it. PAGE 8: EXPENSES (Continued) Public Works• The Council will talk to Dan Olinger about the Capital Outlay and ask if some of this may go under CIP. The Council requested a 3-year plan from our city engineer for projects and costs. There is $60,000 put in for sealcoating. The Council was in favor of building this fund back up again. Ask Dan if he would object to taking crack filling out. The Council agreed to $20,000 in the Maintenance Reserve. There was Council consensus that the publc works budget looked good. ( PAGE 9: EXPENSES (Continued) .Parks. - The Council requested a justification for the $6,000 furnace needed for the park building. This figure was kept in the budget for the purpose of discussion. In regard to landscape expenses, the Council asked what are Mike's plans? OTHER: Marilyn will provide the requested information on assessed value payable, 1990, 1991, 1992 and the total net tax capacity. Marilyn noted that she felt the consumable items in the budget reflected an 8% sales tax M/S/P Williams/Mottaz - to adjourn the meeting at 9:55 p.m. (Motion carried 5-0). LAKL ELMO CITY COUNCIL MEETING Budget Workshop Thursday, August 13, 1992 11194 Upper 33rd Street, City's Park Building 7:00 p.m. Meeting Convenes 1. Preliminary Budget Discussion 2. Adjourn List of Claims for Approval or the period 18/13/92 to 18/18/92 CLAIM TOTAL TO WHOM PAID FOR WHAT PURPOSE DATE NUMBER CLAIM HAGBERG'S COUNTRY MARKET COUNCIL EXPENSE 08/18/92 817 59.60 BELLAIRE SANITATION OFFICE DUMPSTER 18/18/92 818 65.91 AMERICAN LINEN SUPPLY OFFICE BLDG EXPENSE 18/18/92 819 37.70 PRESS PUBLICATIONS LEAGAL PUBLICATIONS 18/18/92 820 95.82 STILLWATER GAZETTE LEGAL PUBLICATIONS 18/18/92 821 38.25 GENERAL OFFICE PRODUCTS OFFICE SUPPLIES 18/18/92 822 365.82 WASHINGTON COUNTY TREAS. 1/2 SECTION MAPS 18/18/92 823 15.98 TKOA JUNE ENGINEERING #8118/92 824 3,087.89 JANES R. HILL, INC. PARK PLAN 6 GEN'L PLANNING 18/18/92 825 1,438.01 MCCOMBS FRANK ROOS ASSOC., INC. JULY PLANNING 08/18/92 826 1,541.21 PETERSON FRAM 6 BERGMAN / JULY LEGAL - LZ � 08/18/92 827 3,368.61 jI)-/- - / TNT RECYCLING JULY RECYCLING 08/18/92 828 4,374.38 v17 COMPOSTING CONCEPTS, INC. TURNING COMPOST PILE 18/18/92 829 775.11 ELMn'S LUMBER 6 PLYWOOD FIRE DEPT BLDG MAINT 18/18/92 831 85.15 0 FIRE HOSE FIRE DEPT SUPPLIES 18/18/92 831 149.10 MINN.CONWAY FIRE 5 SAFETY FIRE DEPT SUPPLIES - HOSE 18/18/92 832 718.56 ALL FIRE TEST INC. FIRE DEPT SUPPLIES 08/18/92 833 21.24 ROSEVILLE RADIO FIRE DEPT RADIO SERVICE 08/18/92 834 33.26 LAKE ELMO OIL FIRE DEPT S BLDG INSP FUEL 08/18/92 835 293.58 ACE HARDWARE MAINT DEPT MISC SUPPLIES 68/18/92 836 6.25 THOMPSON HARDWARE CO MAINT DEPT MISC SUPPLIES 18/18/92 837 36.44 MAC QUEEN EQUIPMENT, INC. MAINT DEPT-SWEEPER HOSE 68/18/92 838 49.13 6EMEX MAINT DEPT SUPPLIES 18/18/92 839 7.16 T.A. SCHIFSKY b SONS BLACKTOP FOR PATCHING 18/18/92 341 426.58 CARLSON EQUIPMENT CO. TRAILER RENTAL -HAUL BLKTOP ROLLER 18/18/92 841 161.13 RUFFRIDGE JOHNSON MAINT DEPT-JACKHAMMER PART 08/18192 842 5.71 GLENWOOD INGLEWOOD MAINT DEPT SUPPLIES 18/18/92 843 12.61 JUNKER SANITATION MAINT DEPT DUMPSTER 08/18/92 844 74.55 GOPHER STATE ONE -CALL MAINT DEPT SUPPLIES 08/18/92 845 11.11 M T I DISTRIBUTING CO. PARKS - TORO PARTS 18/18/92 846 13.34 POLAR PLASTICS, INC. LIONS PARK PLAYSET SUPPLIES 18/18/92 847 35.61 GOPHER SIGN CO. SURFACE WATER RULES SIGNS 18/18/92 348 286.24 J. THOMAS ATHLETIC CO. KLEIS PARK -HOME PLATE & BASES 18/18/92 849 47.82 OAKDALE, CITY OF JULY WATER PURCHASED 18/18/92 851 1,215.86 KEYS WELL DRILLING 4TH PARTIAL POT - SW-1 WATER 18/18/92 851 5,867.20 LAMPERTS LIONS PK PLAYSET-REIMB.BY JC'S 18/18/92 852 702.71 ARROW BUILDING CENTER LIONS PLAYSET-REIMB BY JC'S 18/18/92 853 41.40 FIRST TRUST CENTER PARK BOND PAYMENT 18/18/92 854 31,290.98 08/13/92 ACCOUNT ACCOUNT NUMBER AMOUNT 111-41310-331 59.61 111-41510-410 65.91 111-41510-400 37.71 111-41511-351 95.82 111-41500-351 38.25 101-41501-200 365.82 118-41500-2e0 15.98 111-41931-310 893.76 813-41931-311 984.39 411-41931-301 1,219.74 111-41911-310 118.11 414-41911-301 1,113.11 813-41916-300 217.11 111-41910-301 11141.31 813-41911-311 399.98 100-41610-309 3,277.11 411-41611-301 91.51 111-43200-318 2,673.63 813-43201-318 1,701.75 111-43210-317 775.11 111-42211-461 85.15 101-42216-217 149.11 111-42211-217 768.56 101-42211-217 21.24 101-42211-323 33.26 111-42291-212 199.13 111-42410-331 94.45 100-43106-224 6.25 111-43100-224 36.44 110-43101-221 49.13 101-43101-223 7.16 101-43111-417 426.58 111-43111-417 161.13 111-43110-221 5.70 111-43100-223 12.61 100-43100-223 74.55 111-43111-223 11.11 111-45200-221 13.34 111-45210-219 35.61 100-45211-219 286.24 111-45201-219 47.82 611-49411-250 1,215.86 411-49401-300 5,867.26 404-45211-580 112.71 404-45210-580 41.40 301-47011-601 31,111.11 301-47011-610 961.11 3el-47100-620 33e.98 TOTAL 56,843.63 56,843.63 ;r 3 jinn arr mmwk conUUAY WEST 77TH STREET • MINNEAPOLIS, MN 55435 • (612) 893-0798 Equal Opportunity Employer LAKE H'LMOnE^— _A 11E c_. D TIN 55042 LAKE ELMO, CITY OF 3a(70 Luv, RNE FaVE LA :E __ IVID MIN 55()42 2243i-11014-1 1.75" FLOWMASTER 1007LTH W/CPL 22431—i1C114—'2 1.75" N—DURA 50' LSTH W/CPLvS 02 a O d - �� atsr, 1 9 9942 a TERMS ALL INVOICES REMAINING UNPAID AFTER 30 DAYS WILL BE SUBJECT TO A I'i% INTEREST CHARGE. ANY ACCOUNT REFERRED TO COLLECTION WILL INCUR AN ADDITIONAL $25 CHARGE. 5L1502 1503 INVOICE NUMBER 22431 YOUR ORDER NUMBER C;-IIEF SACi'HS SOLD BY MPL DATE 8/04/92 PAGE 1 TERMS NET 34) DAYS SHIPPED VIA SUS Tota?.............................. Tax.... .I ............. recht................................. 299.00 299.00 345.00 1 345. oo 644.00 41.86 22.70 70S. 56 rva:.c� Ju6 9/03/92 INVOICE X 53 19 �a Pn AUG - 5 1992 g . one %612) 698-5095 TERMS: NET 30 DAYS FROM DATE 1310 Randolph Avenue, St. Paul, MN 56105 OF THIS INVOICE PAGE 1 INTEREST: 1V2%PER MONTH ON PAST DUE ACCOUNTS ORDER DATE SHIP VIA TERMS INVOICE NO. 17/31/92 LOS UPS 07/28/92 NET/ $0 50508 612-777-5510 p�41850 H I. CITY OF LAKE ELMO I SAME 0 P T 3880 LAVERNE AVE NORTH T 0 LAKE ELMO, MN. 55042 0 ITEM NUMBER —DESCRIPTION QUANTITY U/M PRICE TOTAL � NS090OSSP SURFACE WATER ... 36X24 8—R/W SC ST P • • -+ ..,4 .. EA > - =.,.,30.30 • - 121 . 2, SETUP SET—UP CHARGE 1 45.00 45.0. EXCESS EXCESS LEGEND CHARGE 140 .50 70.0 MISC 2ND IMPRINT CHARGE FOR 2ND COLOR 4 EA 1.30 5.2 M PARTIAL SETUP FOR 2ND COLOR 1 EA 17.60 17.6 INCOR ECT SHPMT MUST BE REPORTED W/IN 15 DAYS ARO NON-TAXABLE TAXABLE SALES TAX FREIGHT MISC. .00 259.00 16.84 10.40 00 286.24 .