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HomeMy WebLinkAbout08-06-19 Special CCMMINUTES APPROVED: 8-18-92 MINUTES ISSUED: 8-28-92 LAKE ELMO CITY COUNCIL EMERGENCY MEETING THURSDAY, AUGUST 6, 1992 Mayor Johnson called the emergency meeting to order at 6:10 p.m. Present: Mayor Johnson, Hunt, Dick Johnson, Mottaz, Administrator Kueffner and Finance Director Banister. Absent: Councilman Williams. 1. 1992 Street Improvements Mayor Johnson explained the purpose of this meeting is to discuss the actions taken by the Council at the August 4th meeting at which the council proposed that the City Engineer conduct some studies for street repairs that we had at the last budget hearing determined we were not going to do. Administrator Kueffner explained if we sealcoat everything the total estimated cost for sealcoating, going in with West Lakeland for a better bid, is $73,000. (Two years ago it was $60,000). We have $40,835 in MSA funds that we could use towards it, and we budgeted $19,410 which still leaves a balance of $12,155. When the Council adopted the budget it was their intent to budget half of it in 1992 and the other half in 1993 and do the sealcoating under that infrastructure fund. Then there wouldn't be a direct assessment for sealcoating. Marilyn Banister indicated she thought it was decided at the budget meeting, because we didn't put money in the budget, that we would wait until 1993. Mary suggested that, like the council had planned to do when they adopted the 1992 budget, was to hold off on all projects (sealcoat and major overlays) until 1993. Emergency patching is being done now. Marilyn reported the levy limit has been lifted, and we have to either "bite the bullet" and levy what it really costs to service the city. Last year we were stuck with the same amount of money as we were the year before. If we don't budget enough and show the state that we need this much money to run the city, they might slap that levy limit on again next year and say this is all you are going to need. We have to prove that we need this much money to run the city. - Mayor Johnson asked what about Fire Station No. 2? LAKE ELMO CITY COUNCIL MINUTES AUGUST 6, 1992 2 Mary recommended Station No. 2 parking lot be completed because there is $27,000 in the fire dept. reserve. Also, the DeMontreville Park parking lot could be done out of the Parks Dept. reserve. Marilyn explained the Fire Dept. wants the part of Fire Station No. 1 paved and then repave where it is falling apart which Dan Olinger has just patched. They want the Parks to pay for it because they use it for parking at ball games. Mayor Johnson indicated Fire Station No. 1 could be put off until 1993 and should be put in the 1993 budget. This parking lot could be done when they do Laverne Avenue. M/S/P Mottaz/Mayor Johnson - to reconsider the August 4, 1992 motion voted upon by the Council (3-0). (Motion carried 3-0). M/S/F Mottaz/Mayor Johnson - to authorize the city engineer to prepare Feasibility Reports and direct staff to prepare public hearing notices for the six maintenance projects as stated in Tom Prew's memo of July 31, 1992. (Motion failed 0-4). The Council reconsidered this motion for the following reasons: the time frame was too short, the budget does not allow for the expenditure that they have since discovered would be required to do the projects, that they were provided incomplete information on the extent and expense involved. M/S/P Mottaz/Dick Johnson - to authorize the City Engineer to prepare preliminary studies for Station No. 2 parking lot and the DeMontreville Park parking lot. (Motion carried 4- 0) . There was a Council consensus that the appropriate city staff, such as the City Administrator, Finance Director, Maintenance Foreman, Parks Supervisor, who work with our engineering firm get involved in a discussion with TKDA and come back to the Council with a recommendation on whether or not to continue with TKDA. Mayor Johnson suggested that in March our Maintenance Foreman and City Engineer come to the city with their proposal on how and where to use street maintenance funds. There has to be some timelines set. Councilman Johnson suggested a yearly agenda calendar be developed for major projects. M/S/P Mottaz/Dick Johnson - to adjourn the meeting at 6:45 p.m. (Motion carried 4-0).