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07-27-93 CCM
1st BUDGET WORKSHOP INFORMATION - July 27, 1993 1993 BUDGET INCOME General Property Taxes intergovernmental Revenue State Aids (HACA) MSA Maintenance POIICe state Aid Fire State Aid Gravel Tax County Rental Compost Recycling Others Total Licenses & Permits City Charges Ballfield Lights Sale of Copies & Books Assessment Searches Sub -Div. & Rezoning Others Total Police Fines Interest on Investments Miscellaneous TOTAL INCOME GENERALFUND 1991 1992 1993 To Date 1994 Budget Actual Actual Budget 6/30/93 Workspace 564,692 564,068 874,974 993,460 95,179 118,853 0 40,469 40,836 41,000 23,980 41,000 9,577 9,894 9,500 0 14,904 14,831 16,000 15,000 2,907 3,734 4,000 4,000 1,038 1,296 1,000 1,000 7,266 13,706 13,000 12,040 14,000 21,168 23,593 21,200 22,300 188 8,120 5,000 192,696 234,860 109,700 36,020 97,300 80,470 81,837 81,885 41,437 83,000 105 75 200 15 100 615 48 600 984 1,000 1,080 1,815 2,000 495 1,100 5,900 450 4,000 150 4,000 121 4,246 2,000 7,821 6,634 8,700 1,644 6,200 14,569 18,671 20,000 9,173 20,000 36,262 34,757 25,000 12,234 25,000 22,842 14,827 15,000 5,796 15,000 919,352 955,654 1,135,269 106,304 1,239,950 Page 1, line 1 - General Fund Property Tax Increase 13.54% Page 1 & Page 5 Bottom Line - Total Budget Increase 9.22% FIRST TIME BUDGET ITEMS Page 4 - Animal Shelter Contribution $10,00/yr for 3 vrs .83% Page 5 - Storm [Dater Plan $30,000 2.647 Actual Increase over last yrs budget items 5.7% Page 6 - Total Property Tax Increase 8.8% Page i 1993 BUDGET 1991 1992 1993 To Date 1994 Budget EXPENSES Actual Actual Budget 6130/93 Workspace Mayor & Council Mayor & Council Salaries 9,600 10,334 10,500 5,167 11,400 Staff Salaries 37,656 37,242 43,780 21,285 46,200 Public Officials Insurance 3,893 3,859 4,000 3,504 3,800 Building Expense 595 482 700 350 700 Council Expense Fund 2,915 1,164 0 1,684 3,000 Dues & Memberships 3,654 3,731 4,000 51 4,000 Conferences & Schools 1,004 0 1,500 850 1,500 Total Mayor & Council 59,317 66,812 64,480 32,791 70,600 Elections 0 18,838 7,720 720 5,500 Administration & Finance Personal Services 54,947 66,540 63,040 32,091 66,600 Office Supplies 12,671 17,484 18,000 7,988 18,000 Bldg Maint Supplies 856 1,688 2,500 1,843 v'�tr 2,500 Workers Comp Insurance 537 951 640 1,023 1 100 Telephone 2,265 2,945 3,500 1,743 yf'�.,-j"' 3,500 Bldg Utilities 2,248 2,216 2,500 1,280 l� 2,600 Newsletter 4,320 3,524 6,000 1,750 ro t> -5;100- Legal Publications 2,177 1,956 2,500 1,638 N< 3,500 Travel Expense 1,328 1,200 1,400 600 ; Z�`� ` ls��°. 1,400 Conferences & Schools 963 434 1,100 566 a 1,500 Capital Outlay 0 677 0 v4 1,000 Building Reserve 2,000 3,000 Total Admin. & Finance 82,312 99,615 102,180 50,622 109,600 Professional Services Assessor 14,324 15,820 16,500 16,335 17,500 Auditor 16,952 12,984 16,000 15,472 16,000 Legal 63,589 69,139 65,000 39,954 70,000 Engineer 20,500 32,201 35,000 16,887 35,000 Total Professional Services 115,365 130,144 132,500 88,648 138,500 Planning & Zoning Personal Services 37,656 37,242 43,780 21,285 46,200 Planning Services 19,855 16,415 17,500 7,314 17,500 Conferences & Schools 349 0 1,000 320 2,000 Total Planning & Zoning 57,860 53,657 62,280 28,919 65,700 Heritage Preservation 0 0 1,500 27 1,500 Page 2 EXPENSES Building Inspector Personal Services Office Supplies Workers Comp, Telephone Building Expense Travel Conferences & Schools ,00 Total Building Inspector Fire Department Firemen's Compensation Staff Salaries Equipment Parts & Repair Gas & Oil Office Supplies Fire & EMS Supplies Clothing Supplies Workers Comp. Insurance Bldg. Utilities Telephone Maintenance Radio Service Education & Training Dues & Subscriptions Physicals Fire Prevention Haz-Mat Capital Outlay Vehicles/computer Major Supplies Fire Dept. Reserve Total Fire Dept, Expense 2% State Aid Total Fire Department 1993 BUDGET 1991 1992 1993 Actual Actual Budget To Date 1994 Budget 6/30/93 Workspace 41,772 44,483 45,885 22,998 48,450 237 176 400 115 300 1,318 1,189 1,200 1,182 1,200 380 453 500 250 500 1,062 844 1,150 575 1,160 2,190 1,728 2,300 701 2,300 1,354 1,006 1,400 250 fj,v�� 1,500 48,313 49,879 52,835 26,071 55,400 30,602 39,230 47,500 27,500 64,000 1,606 1,490 1,751 891 1,900 4,621 5,141 5,000 1,973 5,000 2,327 2,519 3,000 1,447 3,000 773 1,340 1,000 3" 1,000 8,184 8,739 9,500 3,267 9,500 1,983 2,502 2,500 1,622 3,500 5,690 7,672 7,000 6,679 7,000 13,904 12,103 13,000 11,388 13,000 3,332 3,043 3,500 2,292 4,000 1,003 1,188 1,250 653 1,300 4,897 8,849 4,000 1,206 5,000 464 557 1,000 271 700 4,992 5,531 6,500 2,427 7,900 630 769 600 355 600 3,285 1,737 2,600 2,500 397 2,000 2,000 0 2,500 2,500 6,476 3,326 0 0 10,000 3,263 10,000 30,000 30,000 96,066 106,736 154,101 65,588 174,000 14,904 14,831 15,000 15,000 109,970 120,667 169,101 65,588 189,000 Page 3 FIRE.XLS FIRE COMPENSATION 1992 1993 1994 ANNUAL BONUS PAY Fire Chief t o 12001 0 14001 0 1600 Assistant Chief IQ 8001 0t 1000 1 01 1200 Fire Captain 40 50040 80050 900 Firefighter 220 200220 300230 350 Safety Officer 10 600 TOTAL BONUS PAY $8,400 $12,200 $16,750 Alarm Calls & Training 7.5 $29,430 8 $32,000 8 $45,440 Filing State Reports 2.5 $750 Social Security 7,65% $2,894 $3,300 $2,060 TOTAL FIRE COMP $40,724 $47,500 $64,000 The Fire department has increased the number of volunteers in 1993 they therefore added another Captain and a Safety Officer They are averaging 300 Calls per year and 16 Firefighters per call, they have 40 Drills/Meetings per year i and average 22 firefighters per drill. Page 413 P 1993 BUDGET 1991 1992 1993 To Date 1994 Budget EXPENSES Actual Actual Budget 6/30193 Workspace Police Contract 92,130 112,717 109,000 54,216 111.200 Civil Defense General Expense 750 234 500 54 500 Capital Outlay 5,000 7,000 Total Civil Defense 750 234 5,500 54 7,500 Animal Control Supplies 207 297 250 300 Vehicle 1,980 1'980 2,400 990 2,000 Impound Fees 3,700 3,802 3,500 2,784 5,000 Officer's Contract 6,090 6,972 7,000 3,825 8,000 Animal Shelter Contrib. 10,000 Total Animal Control 11,977 13,051 13,150 7,599 25,300 Compost Facility Program 6,362 7,000 1,796 7,000 Recycling Program 34,354 33,982 43,000 '17,634 37,000 Watershed Expenses 623 301 1'300 1,000 Parks Staff Salaries 38,354 38,915 46,472 22,819 49,050 Part-time Summer Help 4,500 1,347 4,600 Shelter Workers 1,126 1,645 2,500 2,015 2,500 Bldg.Maint. & Repair 347 892 800 224 800 Landscaping Supplies 2,708 2,014 0 0 Shop Supplies/Tools 174 600 489 1,500 Equipment Parts & Repair 3,614 1,153 3,500 1,252 2,250 Park Supplies 2,111 3,810 2,500 1,413 4,500 Insurance 3,245 2,964 3,300 2,892 3,000 Workers Comp. 2,000 1,961 2,000 Utilities 3,324 3,873 4,000 2,673 4,000 Telephone 570 691 750 371 750 Satelites 404 589 600 994 600 Trail Grooming 799 674 1,500 1,500 Total Parks 56,776 57,220 72,922 38,450 76,960 Page 4 EXPENSES Public Works Personal Services Clothing Allowance Street Supplies Gravel Maintenance SalUSand Blacktop Maintenance Traffic Signs Equipment Parts & Repair Gas & Oil Shop Supplies/Tools Clean-up Days Street Sweeping Grading/Striping Workers Comp. Insurance Telephone Utilities Conferences & Schools Dues & Subscriptions Capital Outlay Miscellaneous Street -Gravel Patch & Overlay Crackfiil Seale at Street Lights Maintenance Reserve Total Public Works Storm Water Plan Total Expense General Fund 1993 BUDGET 1991 1992 1993 To Date Actual Actual Budget 6130193 89,541 106,074 105,816 52,673 796 817 875 187 4,475 3,738 5,000 626 999 2,766 2,000 218 7,338 5,330 6,500 5,286 766 2,525 2,000 737 1,120 1,527 2,000 430 11,584 6,647 10,000 5,162 9,280 8,651 8,000 4,401 2,982 5,045 4,000 1,720 4,531 5,828 6,000 7,209 3,835 0 0 3,513 3,426 4,000 915 10,516 12,686 9,500 7,673 11,123 9,633 11,500 10,074 724 736 800 521 4,224 2,804 3,600 2,112 410 329 400 473 237 319 400 181 4,568 10,663 9,000 1,837 0 0 5,000 0 10,656 16,000 0 0 10,000 13,220 0 0 46,000 8,924 9,365 9,500 6,025 15,000 39,218 181,485 208,454 290,791 851,232 961,833 1'135,259 159,898 672,933 1994 Budget Workspace 111,700 800 5,000 2,000 7,500 2,500 2,000 10,000 8,800 4,000 7,500 4,000 9,000 11,000 1,000 4,500 500 400 9,000 5,000 15,000 10,000 45,000 8,00 110,000 t'-,.227000- 308,200 30,000 11,239,960 Page 5 SUMMARYALSCITY OF LAKE ELMO SUMMARY OF EXPENSES & CAPITAL OUTLAY AND TAX LEVIES 1990 1991 1992 1993 1994 Actual Actual Actual Budget Budget GENERAL GOVERNMENT Personal Services 167,239 181,631 195,841 206,986 218.760 Consultants 121,660 136,220 146,659 160,000 156,000 General Expenses 45,375 46,316 51,668 57,510 68,050 Capital Outlay/Reserve 3,375 0 14,877 9,000 4,000 PUBLIC SAFETY Personal Services 26,556 32,108 40,720 49,251 65,900 Police Contract 96,091 92,130 112,717 109,000 If 11,200 General Expenses 79,461 84,113 89,806 93,500 98,900 Capital Outlay/Reserve 197,992 6,476 3,326 45,000 57,000 PARKS DEPARTMENT Personal Services 38,170 39,480 40,560 53,472 56,050 General Expenses 17,123 17,296 16,660 19,450 20,900 PUBLIC WORKS Personal Services 92,955 89,451 105,074 106,816 111,700 - General Expenses 91,084 87,466 82,072 85,975 90,500 Capital Outlay -Streets 62,773 0 10,656 76,000 75,000 CapOutlay-Equipment/Reserve 77,289 4,568 10,653 24,000 31,000 ALL OTHERS 75,993 34,977 40,645 51,300 75,000 TOTAL GENERAL FUND 945,136 851,232 961,833 1,135,259 1,239,960 EQUIPMENT CERTIFICATE 247,000 GENERAL FUND & SPECIAL TAX LEVIES GENERAL FUND 652,930 679,756 680,210 874,974 993,450 PARK 70,000 70,000 66,000 0 .0 LANDFILL 50,000 50,000 50,000 25,000 0 EOUIPMENT CERTIFICATE 50,000 60,000 61,063 100,228 94,784 TOTAL TAX LEVY 822,930 849,756 856,273 1,000,202 1,088,234 TAX RATE 15.494 15.164 15.761 18.431 Increase 3.94% 16.94% Page & ` 1st BUDGET WORKSHOP INFORMATION - July 27, 1993 FUND BALANCES CITY OF LAKE ELMO 111193 1993 1993 1993 Balance Expenses Budget Projected .ENERAL FUND Additions Balance DESIGNATED BALANCES Maintenance Department 32,363 (1) 39,218 15,000 8,146 Fire Department 19,362 30,000 49,362 Park Development 64,374 64,374 Administrative Contingency 12,967 12,957 Council Contingency 3,036 3,036 General Planning 8,613 8,613 Building Fund 418 2,000 2,418 Ensuing years Expenses 339,600 339,600 Recoddication 6,500 (2) 5,322 1,178 MSA Project 80,000 (3) 80,000 Drainage Plan 10,000 10,000 TOTAL GENERAL FUND DESIGNATED BALANCES 667,223 124,640 47,000 489,683 GENERAL FUND UNDESIGNATED BALANCE 47,000 TOTAL GENERAL FUND BALANCES 614,223 Transfer Transfer Out In THER FUND BALANCES Park Bond Fund 117,365 117,355 0 Park Capital Projects Fund 31,378 117,356 148,733 Landfill Referendum 67,405 57,405 Equipment Acquisition 7,057 (4) 11,404 4,447 100 Infrastructure Reserve Fund 73,736 73,736 Equipment Certificate 89 & 90 4,447 4,447 0 Closed Bond Fund 29,193 29,193 (1) Tractor Hower purchased in 1993 (2) Recodification Bid from the League (3) Resolution to transfer to 11SA fund (4) Office Partitions & Furniture Page 1 CITY OF LAKE ELMO 5 YEAR CAPITAL IMPROVEMENT PROGRAM EQUIPMENT - OFFICE 1993 1994 1995 1996 1997 PURCHASES Computers 28,000 Telephones Typewriter 1,500 Copy Machine 15,000 Fax Machine Election -Optical Scanner 7,500 Total Expense 7;500 0 0 16,500 28,000 DEPRECIATION SCHEDULE Year AmL of Year to Purchased Value Years Depreciation Replace Computers 1990 28,000 7 4,000 1997 Copy Machine 1990 15,000 5 3,000 1996 Telephones 1990 6,000 10 600 2000 Annual Depreciation 7,600 Page 1 RESERVE BALANCE 1/1/93 $47,363 PURCHASES Air Compressor Mower/Tractor Blacktop Roller Backhoe Dump Truck Wood Chipper Pickup 1-Ton TOTALS Dump Truck Dump Truck Mower/Tractor Backhoe Loader Pickup 1-Ton Air Compressor Blk/Top Roller Redi-Haul Trailer Annual Depreciation CITY OF LAKE ELMO 5 YEAR CAPITAL IMPROVEMENT PROGRAM - MAINTENANCE_ DEPARTMEt 1993 1994 1995 10,000 40,000 6,000 15,000 71,000 40,000 .M 1996 1997 18,000 26,000 60,000 18,000 261000 DEPRECIATION SCHEDULE - MAINTENANCE DEPARTMENT Year Amt. of Purchased Value Years Depreciation 1986 50,000 7 7,000 1990 57,000 9 6,333 1982 20,000 10 2,000 1980 35,000 10 3,500 1984 93,776 15 11,000 1988 16,000 7 2,700 1989 26,000 7 3,700 1986 4,995 5 1,000 1985 2,180 8 272 1987 4,450 15 300 37,805 Year to Replace 1995 1999 1993 1994 2000 1996 1997 1992 1993 2002 Page 2 FIRE DEPARTMENT RESERVE BALANCE 1/1193 $49,362 PURCHASES -EQUIPMENT Lt. Rescue/Pers. Carrier Rescue Replacement Pumper/Tanker Grass/Utility TOTALS CITY OF LAKE ELMO 5 YEAR CAPITAL IMPROVEMENT PROGRAM 1993 1994 1996 MI 1996 1997 50,000 250,000 40,000 50,000 3001000 0 40,000 0 DEPRECIATION SCHEDULE Year Amt. of Year to Purchased Value Years Depreciation Replace Pumper 1969 110,000 20 5,500 1989 Rescue Truck 1978 15,000 15 1,000 1993 Personnel Transport 1989 24,000 10 2,400 1999 Telesquirt 1981 160,000 20 7,500 2001 Grass Rig 1985 25,000 20 1,250 2005 Tanker Truck 1987 78,000 20 3,900 2007 Tanker/Pumper 1990 190,000 20 9,500 2010 Annual Depreciation 31,050 Page 3 CITY OF LAKE ELMO 5 YEAR CAPITAL IMPROVEMENT PROGRAM 1992 1993 1994 1996 1996 PARKS Actual Reserve Balance 1/1 64,374 54,374 54,374 54,374 Park Fund Balance 1/1 40,870 148,733 90,464 69,464 Money Available 1/1 95,244 203,107 144,838 123,838 Expenses ALL PARKS - General 10,000 15,000 Park Plan 1,218 Buildings 2,602 Equipment 526 DEMONTREVILLE Access Path 3,200 Survey 727 1,769 Parking Lot 10,389 TABLYN Ditch Realignment Paint Court 3,300 i KLEIS PARK LIONS PARK Field Repair 5,000 Playground Equipment 4,248 PEBBLE PARK Tennis Ct Repair 30,000 Add'I Field 10,000 Field Stairs 2,000 REID PARK Toilet Stand 1,500 SUNFISH PARK Road Repair 4,000 Trail Groomer TOTAL EXPENSES 26,209 68,269 21,000 OTHER INCOME Donations & Ded.Fees 16,717 Bond Proceeds 117,355 Page 4 1st BUDGET WORKSHOP INFOPMATION - July 27, 1993 PAYROLL.XLS i ANNUAL SALARIES 1992 1993 Proposed Budget Budget 1994 Administrator 39,434 40,248 Adm. Finance Director 36,1921 36,920 Adm. Bld .Ins Code Enforcement 36,9841 36,100 B.I. Maintenance Supervisor 35,8801 36,400 P.W. Overtime (140 his) 3,633 3,675 P.W. Parks Supervisor 27,768 27,955 P.W. Overtime 70 hrs) 1,402 1,411 P.W. Heavy Equi .O erator 20,800 22,360 P.W. Overtime 140 hrs) 2,100 2,2581 1P.W. Light Equip.d erator-2 20,800 22,3601 1 P.W. Overtime 140 hrs) 2,100K24,960 P.W. Executive Sec'y-De .Clerk 24,128 Adm. Overtime (150 hrs) 2,610 Adm. Secretary 16,744 Adm. Overtime(150hrs) 1,812 Adm. Part-time Secretary (1300 hrs) 10,465 jAdm. Total TOTAL SALARIES 281,852 289,925 301,525 Adm. $175,120 B.I. 46,866 Insurance & Retirement 81,498 82,240 2 83,375 P.W. 151,160 TOTAL PERSONAL SERVICE 363,360 372,166 3 384,900 BUDGET DISTRIBUTION OF PERSONAL SERVICE 1992 1993 1994 ACTUAL BUDGET BUDGET Mayor & Council 37,242 43,780 46,200 26% of Adm. Administration & Finance 66,640 63,040 66,600 36% of Adm. Planning & Zoning 37,242 43,780 46,200 25% of Adm. Building Inspector 44,483 45,885 48,450 100% B.I. Fire Department 1,490 1,751 1,900 1%of Adm. Public Works 105,074 105,816 111,700 70% of P.W. Parks 38,915 46,472 49,050 10%Ad,19%PW TOTAL GENERAL FUND 330,986 $60,524 370,000 WATER FUND 10,449 13,841 11,900 SEWER FUND 2,708 7,800 3,000 TOTAL PERSONAL SERVICE 344,143 1 384 900 Page 1 Metro Salary 5 vet= 9 — M 1993 Comparable LOW MID HIGH RATE Work Value (job points) SALARIED PERSONNEL Administrator 39,270 43,890 46,200 40,248 483 Finance Director 35,445 39,615 41,700 36,920 404 Chief Insp/Zoning Adm. 31,382 35,074 36,920 36'100 326 Maintenance supervisor 30,400 34,010 35,600 30,400 252 HOURLY PERSONNEL Exc.Sec' /Clerk 11.45 12.80 13.47 12.00 203 Secretary 8.71 9.74 10.25 8.75 141 Part-time Secretary 8.381 9.37 9.86 8.50 125 Parks Supervisor 11.63 13.00 13.68 13.44 Heavy Equip Operator 12.13 13.66 14.27 11.42 212911, Light E ui Operator 10.97 12.26 f29 10.76 Notes tor..page 1 1 For budget purposes only, I have increased payroll by 4% overall, (104% of $289,925 = $301,525), an increase of $11,600. Mike Buckles received an increase in May of 1993 (not in 1993 budget) which amounted to about $1600 per year, which means we have $10,000 to increase salaries in 1994 , or a 3.45'/ increase. 2 Increased insurance & retirement $1,135 3 Total Personal Service Budget increased 3.42% Page 3t $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ LAKE ELMO CITY COUNCIL MEETING BUDGET WORKSHOP $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ Tuesday, July 27, 1993 City Hall 7:00 p.m. Meeting Convenes 1. Preliminary Budget Discussion 2. Adjourn