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Home My WebLink About08-24-93 CCMLAKE ELMO CITY COUNCIL - BUDGET WORKSHOR DISCUSSION - AUGUST 24, 1993 SUMMARY MINUTES Mayor John called budgetworkshop to order at 7:10 p.m, in the city council chambers, PRESENT: Mottaz, John, Johnston, Johnson, Kuef_fner and Banister. ABSENT: Conlin - Also present MAC members Pott & Wacker AGENDA ADDITIONS: Mike Bouthilet - incentive to stay in Lake Elmo Set Date to do more review on Recodification Dean Beutel - MSA Assessment BUDGET DISCUSSION: Page 1 Income - Cam ost�`stickers/should we increase price of stickers when we a rush. ou we include Oakdale in brush disposal? Have 4 color stickers, just compost, compost and brush for residents and non-residents? Police Fines, are we getting loo of all tickets issued in the tven in Park Reserve and on State Highways? Page 2 Expense - Mawr & Council Salaries/decrease $900 to same as 1993. Newsletter/ leave at $10,000, would like monthly newsletter, hiree ae edtor,distribution options, Gazette @ $400 per issue, continue mailing, look into Sizzler (a weekly flyer with advertisements) Capital Outlay -Software Programs Network Hardoaare $6,775. we should purchase -before any software. Software $42,600/can we purchase in phases (years) for financing? What are the benefits we will receive from the programs? Support should be a given as long as we will be a test City with no further expense. Have John Redpath from`VTR come to August 31st budget workshop to answer some questions and explain programs in more detail. Staff is to prioritize programs and justify the need. Leave total amount in budget for now. Page 3 - Building Inssector/Decrease New Truck to $3,000 and call it a Reserve account, with the understanding a new vehicle has to be purchased, but not in 1994, so we won't have the expense all in 1 yr. Page 4 - Fire Dept. Compensation/ can something be done about the constant increase�Ffuch discussion, but leave amount in budget. Page 5 - Other Additions/ Youth Service Bureau and Family Violence Contribution, Leave in budget for now, perhaps should allow only 1/2 for each. AUGUST 24, 1993 - BUDGET WORKSHOP ADDITIONS TO AGENDA MIKE BOUTHILET: reviewed administrator's memo and voted 3-1 (Mottaz suggested to wish him well and not complicate things) to have Administrator offer I4ike memo's recommendation, rounded off to $32,300 starting 9/6/93. RECODIFICATION REVIEW: Continue review of recodification at 5;30 P.M. before the next (and last Budget workshop) on Tuesday, August 31, 1993. DEAN BEUTEL: Mayor John explained Mr. Beutel's objection to the number of parcels he is being assessed for on Jamaca (MSA project) No formal action will be taken until the assessment hearing but it was the concensus of the council consider Mr. Beutel's objection and wort; with him. INFORMATIONAL: Mayor John announced there will be an Ice Hockey Arena Study Group meeting on September 8th, and asked that an elected official volunteer to attend. There were no volunteers from the Council, was suggested that Mary Kueffner attend meeting and bring back information to Council. It was agreed that if we can spend $10,000 a year for a dog impound facility, we should be willing to contribute something for our children. MEETING ADJOURNED AT 11:00 p.m. $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ LAKE ELMO CITY COUNCIL MEETING BUDGET WORKSHOP $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ Tuesday, August 24, 1993 City Hall 7:00 p.m. Meeting Convenes 1. Preliminary Budget Discussion 2. Adjourn 2nd Budget Workshop - August 24, 1993 Information CHANGES SINCE JULY 27th WORKSHOP Page 1 - Decreased Property taxes - I received the amount we will get from the State for HACA $182,820. Decreased MSA Maint - we will need the 25% State aid we usually get for the 14SA project. Page 2 Increased newsletter expense $4700. Increased Capital Outlay for computer software proposal Increased Office CIP for the $7,000 depreciation per schedule Page 3 Increased Building Inspector expense for a new vehicle Page 5 Added $7,000 for Public works - fuel tank, replacement Added $10,450 for Youth Service request Added $500 for Family Violence contribution 2nd BUDGET WORKSHOP - AUGUST 24, 1993 1993 BUDGET INCOME General Property Taxes Intergovernmental Revenue State Aids (HACA) MSA Maintenance Police State Aid Fire State Aid Gravel Tax County Rental Compost Recycling Others Total Licenses & Permits City Charges Ballfield Lights Sale of Copies & Books Assessment Searches Sub -Div, & Rezoning Others Total Police Fines Interest on Investments Miscellaneous TOTAL INCOME GENERALFUND BUDGET % INCREASE 1991 1992 1993 To Date 1994 Budget Actual Actual Budget 6/30/93 Workspace 564,692 564,068 874,974 944,880 95,179 118,853 0 182.820 40,469 40,835 41,000 23,980 14,000 9,577 9,894 9,500 0 14,904 14,831 15,000 15,000 2,907 3,734 4,000 4,000 1,038 1,295 1,000 1,000 7,266 13,705 13,000 12,040 14,000 21,168 23,593 21,200 22,300 188 8,120 5,000 192,696 234,860 109,700 36,020 263,120 80,470 81,837 81,885 41,437 83,000 105 75 200 15 100 615 48 600 984 1,000 1,080 1,815 2,000 496 1,100 5,900 450 4,000 150 4,000 121 4,246 2,000 7,821 6,634 8,700 1,644 6,200 14,569 18,671 20,000 9,173 20,000 36,262 34,757 25,000 12,234 25,000 22,842 14,827 15,000 5,796 15,000 919,352 955,654 1,135,259 106,304 1,347,200 3.95% 22.19% 18.67'/ Page 1 EXPENSES Mayor & Council Mayor & Council Salaries Staff Salaries Public Officials Insurance Building Expense Council Expense Fund Dues & Memberships Conferences & Schools Total Mayor & Council Elections Administration & Finance Personal Services Office Supplies Bldg Maint Supplies Workers Comp Insurance Telephone Bldg Utilities Newsletter Legal Publications Travel Expense Conferences & Schools Capital Outlay Bidg/CIP Reserves Total Admin. & Finance Professional Services Assessor Auditor Legal Engineer Total Professional Services Planning & Zoning Personal Services Planning Services Conferences & Schools Total Planning & Zoning Heritage Preservation 1993 BUDGET 1991 1992 1993 To Date 1994 Budget Actual Actual Budget 6/30/93 Workspace 9,600 10,334 10,500 5,167 11,400 37,666 37,242 43,780 21,285 46,200 3,893 3,859 4,000 3,604 3,800 595 482 700 350 700 2,916 1,164 0 1,584 3,000 3,654 3,731 4,000 51 4,000 1,004 0 1,600 850 1,500 59,317 56,812 64,480 32,791 70,600 0 18,838 7,720 720 6,500 54,947 66,540 63,040 32,091 66,500 12,671 17,484 18,000 7,988 18,000 856 1,688 2,500 1,843 2,500 537 961 640 1,023 1,100 2,265 2,945 3,500 1,743 3,500 2,248 2,216 2,500 1,280 2,500 4,320 3,524 5,000 1,760 10,000 2,177 1,966 2,500 1,638 3,500 1,328 1,200 1,400 600 1,400 963 434 1,100 566 1,500 0 677 0 50,400 2,000 11,000 82,312 99,615 102,180 50,522 171,900 14,324 15,820 16,962 12,984 63,589 69,139 20,500 32,201 116,365 130,144 37,656 37,242 19,855 16,415 349 0 57,860 0 53,657 16,600 16,000 65,000 35,000 132,500 43,780 17,500 1,000 16,335 15,472 39,954 16,887 21,285 7,314 320 62,280 28,919 17,500 16,000 70,000 35,000 138,500 46,200 17,500 2,000 65,700 0 1,500 27 1,500 Page 2 1993 BUDGET 1991 1992 1993 To Date 1994 Budget EXPENSES Actual Actual Budget 6130/93 Workspace Building Inspector Personal Services 41,772 44,483 46,885 22,998 48,450 Office Supplies 237 176 400 115 300 Workers Comp, 1,318 1,189 1,200 1,182 1,200 Telephone 380 453 500 250 500 Building Expense 1,062 844 1,150 676 1,150 Travel 2,190 1,728 2,300 701 2,300 Conferences & Schools 1,354 1,006 1,400 250 1,500 C.O./New Truck 10,000 Total Building Inspector 48,313 49,879 52,835 26,071 65,400 Fire Department Firemen's Compensation 30,602 39,230 47,500 27,500 64,000 Staff Salaries 1,506 1,490 1,751 891 1,900 Equipment Parts & Repair 4,621 5,141 6,000 1,973 5,000 Gas & Oil 2,327 2,619 3,000 1,447 3,000 Office Supplies 773 1,340 1,000 344 1,000 Fire & EMS Supplies 8,184 8,739 9,500 3,267 9,500 Clothing Supplies 1,983 2,502 2,500 1,622 3,500 Workers Comp. 5,690 7,672 7,000 6,679 7,000 Insurance 13,904 12,103 13,000 11,388 13,000 Bldg. Utilities 3,332 3,043 3,500 2,292 4,000 Telephone 1,003 1,188 1,250 653 1,300 Maintenance 4,897 8,849 4,000 1,206 5,000 Radio Service 464 557 1,000 271 700 Education & Training 4,992 5,531 6,500 2,437 7,500 Dues & Subscriptions 630 769 600 366 600 Physicals 3,286 1,737 2,500 2,500 Fire Prevention 397 2,000 2,000 Haz-Mat 0 2,500 2,500 Capital Outlay Vehicles/computer 6,476 3,326 0 Major Supplies 0 10,000 3,263 10,000 Fire Dept. Reserve 30,000 31,000 Total Fire Dept. Expense 95,066 105,736 164,101 65,688 176,000 2%State Aid 14,904 14,831 15,000 15,000 Total Fire Department 109,970 120,567 169,101 65,588 190,000 Page 3 1993 BUDGET 1991 1992 1993 To Date 1994 Budget EXPENSES Actual Actual Budget 6/30193 Workspace Police Contract 92,130 112,717 109,000 54,216 111,200 Civil Defense General Expense 750 234 500 54 500 Capital Outlay 5,000 7,000 Total Civil Defense 750 234 5,500 54 7,500 Animal Control Supplies 207 297 250 300 Vehicle 1,980 1,980 2,400 990 2,000 Impound Fees 3,700 3,802 3,600 2,784 5,000 Officer's Contract 6,090 6,972 7,000 3,825 8,000 Animal Shelter Contrib. 10,000 Total Animal Control 11,977 13,051 13,150 7,599 25,300 Compost Facility Program 6,362 7,000 1,796 7,000 Recycling Program 34,354 33,982 43,000 17,634 37,000 Watershed Expenses 623 301 1'300 1,000 Parks Staff Salaries 38,354 38,915 46,472 22,819 49,050 Part-time Summer Help 4,500 1,347 4,500 Shelter Workers 1,126 1,645 2,500 2,015 2,500 Bldg,Maint, & Repair 347 892 800 224 800 Landscaping Supplies 2,708 2,014 0 0 Shop Supplies/Tools 174 500 489 1,500 Equipment Parts & Repair 3,614 1,153 3,600 1,252 2,250 Park Supplies 2,111 3,810 2,500 1,413 4,500 Insurance 3,246 2,964 3,300 2,892 3,000 Workers Comp. 2,000 1,961 2,000 Utilities 3,324 3,873 4,000 2,673 4,000 Telephone 570 691 750 371 750 Satelites 404 589 600 994 600 Trail Grooming 799 674 1,500 1,500 Total Parks 56,776 57,220 72,922 38,460 76,950 Page 4 1993 BUDGET 1991 1992 1993 To Date 1994 Budget EXPENSES Actual Actual Budget 6130193 Workspace Public Works Personal Services 89,541 105,074 106,816 52,673 111,700 Clothing Allowance 795 817 875 187 800 Street Supplies 4,475 3,738 6,000 626 6,000 Gravel Maintenance 999 2,766 21000 218 2,000 Salt/Sand 7,338 5,330 6,600 5,286 7,500 Blacktop Maintenance 766 2,525 2,000 737 2,500 Traffic Signs 1,120 1,527 2,000 430 2,000 Equipment Parts & Repair 11,684 6,647 10,000 6,162 10,000 Gas & Oil 9,280 8,651 8,000 4,401 8,800 Shop Supplies/Tools 2,982 5,045 4,000 1,720 4,000 Clean-up Days 4,531 5,828 6,000 7,209 7,500 Street Sweeping 3,835 0 0 Grading/Striping 3,513 3,426 4,000 915 4,000 Workers Comp. 10,516 12,686 9,600 7,673 9,000 Insurance 11,123 9,633 11,500 10,074 11,000 Telephone 724 736 Soo 521 1,000 Utilities 4,224 2,804 3,500 2,112 4,500 Conferences & Schools 410 329 400 473 500 Dues & Subscriptions 237 319 400 181 400 Capital Outlay Miscellaneous 4,568 10,653 9,000 1,837 9,000 Street -Gravel 0 0 5,000 5,000 Patch & Overlay 0 10,665 15,000 16,000 Crackfill 0 0 10,000 13,220 10,000 Sealcoat 0 0 45,000 45,000 Fuel Tank Replacement 7,000 Street Lights 8,924 9,365 9,500 6,025 10,000 Maintenance Reserve 15,000 39,218 38,000 Total Public Works 181,486 208,464 290,791 159,898 331,200 OTHER ADDITIONS Storm Water Plan 30,000 Youth Service Bureau 10,450 Family Violence Contrib. 500 Total Expense General Fund 861,232 961,833 1,135,259 572,933 1,347,200 Page 5 SUMMARY.XLSCITY OF LAKE ELMO SUMMARY OF EXPENSES & CAPITAL OUTLAY AND TAX LEVIES GENERAL GOVERNMENT Personal Services Consultants General Expenses Capital Outlay/Reserve PUBLIC SAFETY Personal Services Police Contract General Expenses Capital Outlay/Reserve PARKS DEPARTMENT Personal Services General Expenses PUBLIC WORKS Personal Services General Expenses Capital Outlay-Streets CapOutlay-Equipment/Reseive ALL OTHERS TOTAL GENERAL FUND EQUIPMENT CERTIFICATE 1990 1991 1992 1993 1994 Actual Actual Actual Budget Budget 167,239 181,631 196,841 206,986 218,760 121,660 136,220 146,559 160,000 156,000 46,375 46,316 51,668 57,510 72,950 3,375 0 14,877 9,000 71,400 26,556 32,108 40,720 49,251 65,900 95,091 92,130 112,717 109,000 111,200 79,461 84,113 89,806 93,500 98,900 197,992 6,476 3,326 45,000 68,000 38,170 39,480 40,560 53,472 56,060 17,123 17,296 16,660 19,450 20,900 92,955 89,451 105,074 105,816 111,700 91,084 87,466 82,072 85,975 90,500 62,773 0 10,655 75,000 75,000 77,289 4,668 10,653 24,000 54,000 75,993 34,977 40,645 51,300 85,950 945,136 861,232 961,833 1,135,269 1,347,200 247,000 GENERAL FUND & SPECIAL TAX LEVIES GENERAL FUND 662,930 679,756 680,210 874,974 944,880 PARK 70,000 70,000 65,000 0 0 LANDFILL 50,000 50,000 60,000 26,000 0 EQUIPMENT CERTIFICATE 50,000 50,000 61,063 100,228 94,784 TOTAL TAX LEVY 822,930 849,756 856,273 1,000,202 1.039,664 TAX LEVY % INCREASE 3.26% .77'% 16.81% 3.95% Page 6 d FA U TIGES, TH & CO., LTD. A113 2 3 149$' August 20, 1993 Ms. Mary Kueffner City of Lake Elmo 3880 Laverne Avenue N Lake Elmo, MN 55082 Dear Mary: Detailed below is a description and estimated fees for our proposed computer service engagement with the City of Lake Elmo. The final paragraph describes what action you must take to proceed with this engagement. In this engagement, we propose to put the City of Lake Elmo on a local area network for information services and accounting. It will be a 4 PC network with a tape back-up drive, a power supply backup and a dedicated file server. It will include 4 existing PCs as workstations. We will purchase and install the hardware described in the System Specifications section. This will allow you to operate a multi-user version of Tautges Redpath Fund Accounting software. System Specifications& Estimated Fees: Estimated Fees $2,416.58 486SX - 33 M14Z system, 8MB RAM, 3.5" floppy drive, 425MB internal drive with Adaptcchl6 bit SCSI adapter card, 2 serial & 1 parallel ports,101 key keyboard, 14" monochrome monitor. Asante 10BT 8 port hub 275.00 4 SMC Elite 16 bit IOBT cards @ 139.00 556.00 1 SMC Elite micro channel IOBT card 225.00 Colorado DJ•20 250MB tape BU: 350.00 Novell Netware 3.11 (5 user): 650.00 All necessary cables and connectors: 500.00 American Power Conversion UPS smart 400va 375.00 PowerChute software & Cable 75.00 Sales Tax 352.47 Purchases, Staging, and Installation by John Redpath @ TR 1,000.00 Total $6,775.05 4810 White Bear Parkway , White Bear lake. M,nnesota 65+'^ 612l126-7000 FAX/n26-5004 • t;temcer ,t -LB :,ternational Mary Kueffner City of Lake Elmo Page 2 If the fees being generated appear that they will exceed the amounts we have estimated, you will be immediately informed We will discuss the reasons for the variance with you and recommend potential modifications to the engagement. If you have any questions on our recommended system design, time estimates or costs detailed above, please contact us. We are looking forward to working with you on this project. If you agree to the terms herein, please sign below to authorize us to proceed with the hardware and software purchases, installation, fit analysis, and database development. Return the form to us. We will contact you for a check made payable to the vendors in the amount of the hardware purchase plus sales tax when the hardware is ready. We will then contact you to arrange a delivery and installation schedule. Sincerely, Acknowledged By: Date: C August 20, 1993 COMPUTERENGAGEMENT FUND ACCOUNTING SOFTWARE INSTALL Ms. Mary Kueffner City of Lake Elmo 3880 Laverne Avenue N Lake Elmo, MN 55042 Dear Mary: Below is a description and estimated fees for our proposed computer service engagement with the City of Lake Elmo, Minnesota. The fmal paragraph describes what action you need to take to proceed with this engagement. of Engagement: The objectiveof this engagement is to install, implement and train the users on the software listed in the System Specifications/Estimated Fees section. Additionally, this section outlines the implementation phases and timing. Standard SBT manuals will be delivered on initial installation. These standard manuals will be supplemented with fund accounting functionality when it becomes available. Client Duties 1. City staff must schedule adequate training time to learn the software. 2. The City must have sufficient hardware to efficiently run the software applications. 3. The City is responsible for initial data input as outlined in schedule A. High volume data may be converted more efficiently electronically (as opposed to manually). We will assist the City in this determination and any data entry or conversion. This service is outside this engagement and will be billed at our regular hourly rates. 4810 White Bear Parkwnv White Bea, :-A - e. 'j; mr_Sfi+?n . r41 P: i -.. %nn. -. = 1 .',-.a , - . ,_ ..,. f City of Lake Elmo, Minnesota August 20, 1993 Page 2 SYSTEM SPECIFICATIONS / ESTIMATED FEES: Listed below is the four phase implementation schedule including fees: PHASE I Installation and implementation to be completed by 12/31/93 Standard Less Lake Price Beta Test Elmo's (2-5 Users) Discount Net Price System manager $ - $ - $ - General ledger and budgeting accounting 16,000 8,000 8,000 Accounts payable 81000 4,000 4,000 Payroll and personnel 16,000 8,000 8,000 Geobase 81000 4,000 4,000 Subtotal for Phase I 48,000 24,000 24,000 PHASE II Installation and implementation to be completed by 3/31/94 Utility billing Accounts receivable/cash receipts Subtotal for Phase 1I PHASE III Installation and implementation to be completed by 6130/94 Fixed assets PHASE IV Installation and implementation to be completed by 8/31/94 Permits and inspections Training for 8 modules (20 hours per module) Subtotal Sales tax Totals The above fees will be billed as follows: 8,000 4,000 4,000 8,000 111 111 . 111 111 : 111 80% due upon installation 20% due upon acceptance by City 81000 4,000 4,000 111 111 111 12,800 12,800 - 92,800 52,800 40,000 2,600 $92,800 $52,800 $42,600 City of Lake Elmo, Minnesota August 20, 1993 Page 3 ITEMS NOT INCLUDED: • Determination of hardware needs and installation. • Network installation. • Stationary and forms needs. • Initial data entry and electronic conversion from the old system to the new system. • Software modifications. • Flow of manual information procedures to provide information to the new computer system. • Software upgrades. ANNUAL SUPPORT & FUTURE UPDATES: We will provide software support on an annual basis. The annual cost of software support is 15% of the cost of each software module. This fee is prorated for the partial initial year. Listed below is a cost summary for software support through 1995: 1993 No charge January 1. 1994 $24,000 x 15'% @ 12 months $3,600 April 1, 1994 $8,000 x 15% @ 9 months $900 July 1, 1994 $4,000 x 15% @ 6 months $300 September 1, 1994 $4,000 x 15% @ 4 months $200 January 1,1995 $80,000 x 15% @ 12 months $12,000 Software support includes updates which consist of items such as changes in payroll tax tables, sales tax percentages and manual updates. Software support does not include software upgrades. Upgrades are major feature changes to the software. Upgrades will be made available to the City at a standard upgrade charge. If you agree to the terms herein, please sign below and return the enclosed copy to us, authorizing us to purchase the software needed and to proceed with installation and training. Upon receipt of the authorization, we will contact you to arrange the software delivery, installation and training schedule. We look forward to working with you on this project. Sincerely, TAUTGES, JSR/ Acknowledged By: Date: & CO., LTD. fficer Approval City of Lake Elmo, Minnesota August 18, 1993 Page 4 City Tasks General Ledger & Budgetary Accounting: Schedule A • Input master file information including chart of account codes and descriptions. • Input historical data. • Input beginning balances including general ledger balances and budgeting data. • Review supplies/forms checklist to determine need Accounts Payable • Input master file information including vendor name, address, general ledger postings accounts, and other pertinent data. • Review supplies/forms checklist to determine need. • Input vendor payment terms and setup for each vendor file. • Input recurring payables such as rent. • Input outstanding vendor invoices as of conversion date. Utility Billing, A/R & Cash Receipts • Input master file information including customer name, address and other pertinent data. • input historical data. • Input outstanding customer invoices/balances as of conversion date. • Review supplies/forms checklist to determine need • Input customer payment terms and setup for each customer file. Payroll & Personnel • Input master file data employee name, address, social security number, pay rates, etc. • Review supplies/forms checklist to determine need. • Input earnings, tax withholding and deduction amounts for the year as of the conversion date. Geobase Verify all properties from conversion are correct. • Manually correct properties if necessary through editing, or deleting and re -adding. Permits & Inspections • Setup all permit types. • Setup all related fee amounts and general ledger revenue account numbers. • Setup all related inspections. Fixed Assets • Input master file data including asset name, purchase date, purchase amount, etc. Executive Committee Dennis Cusick President Lou Faller President Elect Russell Cooper Treasurer Tom Cyrron-Hysom Secretary Board of Directors Carol Paukert Anderson Joyce Belknap Donna Cairncross Russell Cooper Dennis Cusick Tom Cytron-Hvsom Culver Davis Ed Davis Gaye Delaney Lou. Fuller James Gillespie Doris Hill Willie Nesbit -alricia O'Gorman David Schwartz Director Patricia Teiken Jeanne A. Campion Endowment Fund Gifts and Bequests will ensure availability of services. 10Equal Opportunity Employer" Y,� I United Way AUG 2 13 1993 Peace Begins at Home August 13, 1993 City ofLake .Elmo Wyn John, Mayor Lake Elmo, Mn, SSO42 Dear Mr. John, Family Violence Network Post Office Box 854. Lake Elmo, MN 55042-0454 Business — (612) 770-8544 Fax — (612) 777-8937 Crisis — (612) 770-0777 Intervention — (612)770-2998 TDD — (612) 490-5979 "a community project on family violence" When the women and children arrive at the Doris and Stan Hill Home, they are doubtinganddefensive,•victims oflongtimeabuse. They arereluctanttotrust anyone, and ha ve built a wall to protect themselves But eventually the teats come -- tears of hope, healing,andfaith. Finally tboyhavefoundsomeonewho caresandunderstands The Family Violence Network hasgrown to keep pace with the ever-expanding need forservicas for victims of domestic abuse. We are arcitedabout ournewestprograms: • On Apri120, 1992 we opened the Dods and Stan Hill Home, an extended stay salehome for battered women and their children who need longer term shelter than our volunteersafehomes can provide. On July 1st, 1992 Family Kolmov Network expanded to serve a/I of suburban Ramsey County with our basic services In the fall of 1993 the Family Violence Net work is opening anotherextended staysa£ehomelnSouth WashingtonCounty. This willbethefrrstsheltertype program in Washington County. The Family Violence Network continues to offer basic services that make a vital difference in the lives of battered women and their children: • 24 hour crisis line • Advocacy services • Support groups for women and children • Transportation and childcare • Emergency housing • Information and referral Although these intervention services provide crucial support in a time of crisis, they are not the whole story. Family Violence Network also pro vides programs designed to stop the cycle of violencer School education programs teaching children to develop non-violent relationships throughout their lives • Dating violence a wareness for high school students • Community programs to educate the public about domestic violence As we receive more and more calls for help, we must make our own call for help from you. Family Violence Network is asking the City ofLake Ehmo fora gift of$500 to support ourprograms You can be a part ofour vision to create a world where families can live theirlives free from violence. The victims ofdomestic violenceleam to trust that the Family Violence Network will be there for them. So far, we've been able to meet that chWlenge. With yourhelp, we won't have to let them down in the year to come. With regards, Elizabeth M. Johnson Interim Executive Director Enclosures- Grant Proposal 1994 Budget Financial Statement Comparative Statistics Board ofDirectors S01(c)3 News Stories Annual Report QUICK REFERENCE TO FAMILY VIOLENCE NETWORK PROGRAMS 24 hour Crisis Line SupportGroups Information and Referral Transportation and Childcare Safe Homes and Emergency Shelter Parent Anonymous Referral Orders for Protection Legal Assistance from law clerks Advocacy Elder Abuse Services Housing Assistance Protection Planning Children's Program Services Advocacy and Protection Planning Non -Violent Role Models Support Groups Parents Anonymous Referral Prevention Education Dating Violence Education Intervention Program Services Victim Advocacy Order for Protection Information and Referral for Victims Monitoring of Criminal Court Procedures Information and Referral for Abusers Coodination with Law Enforcement Home Visit Violence Education for Parents and Teens Prevention Education ( Parent and Child Advocacy Childcare for Single Parents Parent Support and Education Non-violent Problem Solving Community Education and Children's Activities Professional Trainings Education Advocacy Information and Referral Support Groups Therapy Presentations for Community Groups Dating Violence Education Presentations in Area Schools News Stories Newsletter Printed Materials Training for Professionals Information Booklet Library Technical Assistance Volunteer Training Washington County, Suburban Ramsey County SERVICES ARE FREE AND CONFIDENTIAL FAMILY VIOLENCE NETWORK P.O. Box 854 Lake Elmo, Minnesota 55042 The Family Violence Network is a private, nonprofit, tax-exempt Minnesota corporation. Our main programs are: • Battered Women's Program provides support to women and their children and helps them escape violent situations. • Safe Homes provide short term safety in family homes and longer term safety at our extended stay shelter, the Doris & Stan Hill Home. • Children's Proeram offers education, support groups and protective services to the children of battered women and children who are victims of physical and emotional abuse. Intervention Services work cooperatively with the criminal justice system to provide crisis services at the time of arrest and provide services throughout the court process. • ACEPT Proiect serves adolescent violent offenders and their parents in order to prevent future violence. Community Education Program provides education on the issues of family violence for children, service providers, professionals, and the community. The Family Violence Network is governed by a volunteer Board of Directors comprised of battered women, professionals and concerned citizens representing the different geographic sections of our service area. (List attached). The Family Violence Network has 29 staff and 1 contract person. We utilize 40 volunteers as crisis lineladvocates, 8 as intervention court advocates, 11 for Orders for Protection, 7 as children's support group leaders, 7 office people, 6 safe homes, 9 women's support group leaders, 2 Newsletter volunteers, 4 Home/ Phone Intervention Advocates, 9 Special Projects/Community Education and 10 volunteers for miscellaneous jobs. We serve all residents of Washington County and suburban Ramsey County with a total population of 359,789. The Family Violence Network is a nonprofit organization which is working to eliminate violence in familial relationships and promote self-reliance. Society values the family as a place of warmth, intimacy and love. Unfortunately, the home can also be a place of cruelty and violence. Through the Family Violence Network, volunteers, concerned citizens, battered women, professionals and service providers create viable alternatives for persons experiencing domestic violence. Recognizing that domestic violence is primarily victimization of women, we want to assure that battered women and their families now have easy access to services designed to help them consider their options and take action. Service providers are better able to serve battered women and their families through the coordination and support of the Family Violence Network, The Family Violence Network educates community members on the issues of domestic violence so they realize that violence is a crime and will actively work to alleviate it. The Family Violence Network supports and cooperates with others working toward ending domestic violence. The Family Violence Network was established as an organization which provides services to battered women and their children. It is our belief that all persons are vulnerable to abuse. Women neither want nor deserve to be abused physically, emotionally or sexually. Women's actions are not the cause of abuse. Instead, violence is a learned behavior and physical abuse is a crime. Physical abuse will become worse without intervention and may lead to the death of one or both persons. Violence destroys the entire family. Children are seriously affected when living in a violent home. Therefore, it is important that families have alternatives in order to leave an abusive situation. No one should have to live in fear. Therefore, the Family Violence Network exists as a grassroots organization, which involves the entirecommunity in the confidential delivery of services. The ownership of the program rests with the community. It is everyone's responsibility to work towards ending abuse by refusing to condone it. The Family Violence Network shall be autonomous in order to provide the most effective services to battered women and their children. We shall treat all persons with respect. The Family Violence Network encourages personal growth for volunteers, board and staff through a non -oppressive working environment. The board and volunteers shall be chosen, and employment and services shall be provided without discrimination on the basis of race, age, color, religion, sex, physical ormental disability, affectional preference, public assistance or marital status. Founded by four community volunteers, the Family Violence Network began offering services in 1984, Our program has grown from an initial response to the crisis of domestic abuse to include projects that help families find longer term solutions for violence -free living. The need for our programs continues to grow. In 1992, we served 7,841 women and children, an increase of more than 100 percent over a five year period. FAMILY VIOLENCE NETWORK INDIVIDUALS SERVED Programs 1987 1988 1989 1990 1991 1992 Crisis Services Washington County 1076 2048 1918 1658 1618 1475 Ramsey County 75* 221 374 Children's Services 218 736 854 791 865 906 Intervention Services Washington County 426 922 1094 1315 1030 1315 VISE 555* 1310 1803 Ramsey County 405* 89 1718 FIND 86 Hill Home Women 71* Hill Home Children 93* TOTAL SERVED 1720 3706 3866 4799 5937 7841 Volunteers 110 156 169 181 191 227 *Denotes a partial year Community involvement has been one of our goals since our beginning. We aim to make this program the responsibility of Washington County and the surrounding area. We have done this through speaking to community groups, churches, professional groups and through PSA's in the newspapers and on the radio. We have emphasized that it is each person's responsibility to make this a safe place to live for women and children and to speak out against domestic violence. :• ::u I •�� •► The 24-hour Crisis Line is staffed by two volunteer advocates: one to answer the phone and one on -call. Information and Referral - The volunteer provides callers with information and referrals to available services. Our volunteers have a list of available resources and are able to make appropriate referrals to callers. Family Violence Safe Homes - offer 3-5 day emergency housing for battered women and their children. Doris & Stan Hill Home - offers 4-6 families longer term housing. vo agy and Sup= - The volunteer advocate begins to help and support the battered woman immediately. The advocate lets the battered woman know that she is not the only victim of domestic violence. The advocate accompanies her to court, for medical attention, to apply at Social Services -- supporting her as she deals with the system. Follow up services are provided for at least one year to each of the women. Orders for Protection - The program assists victims in preparing Orders for Protection and Harassment Orders for Washington County and assists with Orders in Ramsey County. Support Groups - Ongoing, open-ended support groups enable the battered woman to talk with other women in the same situation and to begin to see alternatives to remaining in an abusive situation. Children's support groups are also available. Free child care is offered during support groups. Transportation and Child Car. -Volunteers will help women find transportation. Other volunteers will care for her children while she utilizes services. Dating Violence Services and Education - The Family ViolenceNetwork provides daring violence education in area schools. The Network alsoprovides information and support to area school peer counselors. Time Out - A service available to single parent families to prevent abuse and promote positiveparenting. Parents Anonymous - We answer calls from parents in crisis and refer them to Parents Anonymous support groups. Legal Consultants - Legal advice and representation is provided to battered women under the supervision of a licensed attorney. The Intervention Program encourages systems to change and to become more responsive to the needs of those in violent relationships. The Intervention Program ensures a coordinated response to domestic violence. In addition to offering victims the usual Network services, the Project addresses the root cause of family violence -- the abusers' learned violent behavior -- by intervening to force battered to look at their behavior and by offering help to change. Initial contact with both victims and abusers occurs when law enforcement makes a mandatory arrest and notifies the Network. The Program was designed by a task force of concerned professionals from many disciplines. Contacts with Victims - Informs them of their rights and introduces them to Network services. Phone Contact with the Abusers - Informs them of the judicial process and treatment alternatives, and encourages them to seek treatment for their violent behavior. Misdemeanor and Felony Services - Victim statements are provided to local law enforcement and prosecutors. Court Advocacy. - Support, resources, guidance and direction is provided to the victims throughout the court process. Follow tip Monitoring - Watches abusers' attendance at treatment and compliance with any court dates. VISE - (Victim Intervention Services and Education) is a cooperative effort of the Family ViolenceNetwork, the Cottage Grove Police Department, and the Cottage Grove Prosecutor. The VISE Program works with victims .of misdemeanor and gross misdemeanor crimes, The Network's Intervention Project currently works only with victims of domestic abuse. VISE is an enhancement and expansion of Network services in the Cottage Grove area. The Family Violence Network, through VISE, works with victims of all charged crimes. These crimes include those that are alcohol related, disputes between children, criminal damage to property, misdemeanor assault, gross misdemeanor assault, disorderly conduct, fraud, harassment, neighborhood disputes, Order for Protection violations, trespassing, theft and revocation. We work with felony assaults and terroristic threats only when they are part of a domestic case. Later, the project will serve victims of juvenile crimes who are diverted at the law enforcement level plus neighborhood disputes. Services to victims include: • Explaining their rights as victims. • Providing help in seeking restitution and/or reparation. • Maintaining a list of resources for such things as replacing broken glass, changing locks, other repairs, and emergency food, clothing, and shelter. • Going to court with them and explaining the criminal justice system. The project operates much as the Intervention Project does. The police will call the Network crisis line if the victim needs immediate attention. Otherwise, victims will be identified through initial call reports at the police station, from the court calendar, or at the victim's request. The police give victims cards with the project information. FIND (Families in New Directions) FIND is a joint project among South Communities Counseling Services, Family Violence Network and Washington County HRA. The purpose of the project is to provide supportive services to single parent families who are in transition due to domestic violence and chemical abuse issues, in order to assist them in working towards self-sufficiency. Since few services are provided to this population, it is important that culturally and linguistically appropriate services are available. These families in transition are experiencing personal and family turmoil. Mental health issues and a need for service coordination limit their ability to move forward in their quest for self-sufficiency. The FIND service advocate is able to identify needs and leverage provision of services. This advocate helps adults and children to establish goals and supports them through the fulfillment of these goals. The services of a trained therapist will enable these individuals and families to gain personal support and direction in confronting their issues. Services to be provided directly by the project are: support and advocacy, therapy and support, helping families develop plans to work toward self-sufficiency, coordination of services, support groups and referrals to other services. 't• Violent adolescents, as a group, were not receiving any services. We designed a program to meet this need. It is hoped that if the adolescents' violence is addressed during their teenage years, further abuse can be prevented. 1st Component: Guidelines were developed for law enforcement officers on how to deal with violent juveniles when called to the scene. Training is provided to the officers. 2nd Component: ACEPT (Alternative Coping Experiences for Parents and Teenagers). This is an educational experience focusing on identification of violent behavior and abusive relationships. Definitions of abuse, problem solving alternatives, coping mechanism and the legal consequences of abuse are discussed. The education group consists of two three hour sessions, one week apart. Referrals include juveniles adjudicated on charges of assault and/or disorderly conduct, and other juveniles identified as appropriate by Court Services, Social Services, School or Law Enforcement. A parent or guardian must accompany each juvenile to the education groups. D) EDUCATION PROGRAM Through this program speakers inform the community and seek to prevent family violence by educating people in schools, community groups and other settings. Area Schools participate by inviting Network volunteers and staff to speak to classes about violence, its cause, and how to develop non-violent relationships. Community Education - Public speaking efforts raises community awareness of the problems battered women face. We hope to educate the community that domestic violence is not just a family problem, but something that community members can and must work to stop. Newsletter - The Family Violence Network publishes a quarterly newsletter that serves as a source of information to over 8,000 readers. The mailing list is increasing with each issue. "The Networker" provides information regarding domestic violence, changes in legislation, available services and educational opportunities. Training for Professionals- The Family Violence Network has conducted workshops for Social Services, community health nurses, prison personnel, Sexual Assault Services, Human Rights Commission, Jane Dickman House, Social Service fnancial workers and child protection, Youth Service Bureau, Family Services of the St. Croix Valley, White Bear Lake Human Resource Network, law enforcement, clergy and St. Croix Valley United Way agencies and other nonprofits. Additional workshops are being developed. Dating Violenceand Prevention Education - Prevention education is provided to teens in a school setting to educate re: dating and choosing partners. Each of the twenty-nine staff people bring experience in some of the following areas; management, volunteer coordination, crisis counseling, program development, training, community education, service coordination, and clerical, All have five and forty-three years work experience, and have completed our training program. Nineteen of the twenty-nine staff people who are currently involved with program development, management and coordination of services have been involved with violent relationships. A legal consultant has been retained on a contract basis. VOLUNTEER EXPERIENCE Volunteers are recruited with a focus on including women who have used our services. Currently, one-third of our volunteers fit this description, and the majority of the women who provide services have had personal experience with the battering issues. A volunteer advisory council is elected by the volunteers and works with the volunteer coordinator to assure that volunteers are an integral part of the program. We utilize the community organizing model in providing services. We believe that this encourages more people to speak out against violence and enables more people to hear about the services available. It is difficult to measure the number of battered women we serve indirectly. We send out information to almost every home in our service area. Occasionally, women call us in response to the information they received about our services. There is no way to measure the number of women affected by the information we provide who have not yet acted on it. The number of battered women we serve directly is listed on the attached form. Board and staff believe evaluation is essential and conduct regular evaluations in several ways. The staff self - evaluate and ourevaluated by the Director/Supervisor to assess progress in meeting the specifications of their job description and the tasks of their work program. The Director is evaluated by the Board of Directors. The battered women fill out evaluation forms. Other service providers are asked for input on an annual basis. The State Coalition has established evaluation criteria which are used to measure our program, FLEXIBILITY OF PROGRAMS The Family Violence Network assesses the needs of those in violent relationships and adapts and adds to our programs to meet these needs. For example: a school administrator asked us to send an advocate to talk to a female student who was being abused by her boyfriend. The initial interview quickly grew into a support group at the high school, followed by other similar groups. This led us to purchase an appropriate slide show and develop our Dating Violence Awareness Education Program which is presented at area high schools. C The Board of Directors, led by a private consultant, produced the following five year goals for the Family Violence Network as part of our long range planning. FIVE YEAR GOALS 1992-1996 GOAL Develop stable sources of funding which will adequately support stable and creative management, staff salaries and development, and appropriate facilities and equipment. GOAL Become recognized locally and nationally as a developer of service models, an advocate, and a developer of innovative programming. GOAL Change community perspectives about violence through programs focused on prevention. GOAL Evaluate current programming in developing long-term program priorities and directions. javiontom• • 19th District Bar Association 3M Foundation Alice M. O'Brien Foundation Hugh J. Andersen Foundation Andersen Foundation Baywood Corporation Bush Foundation Patrick & Aimee Butler Foundation Carolyn Foundation Chicago Resource Center Community Development Block Grant Dellwood Foundation Deluxe Corporation Foundation Edwards Memorial Trust F.R. Bigelow Foundation First National Bank of Stillwater First Bank System Foundation First Bank - White Bear Lake H. B. Fuller The B.C. Gamble & P.W. Skogmo Fdn Harmony Women's Fund Junior League of St. Paul Lake Elmo Bank Lake Elmo Jaycees Land O'Lakes, Inc. Mardag Foundation Margaret Rivers Foundation Michael Foods Minneapolis Women's Club Minnesota State Bar Association Minnesota Dept of Corrections Northern States Power Company Northwest Area Foundation Otto Bremer Foundation Ramsey County Regal Plastic Products, Inc. Security State Bank of Marine Simmet Foundation St. Croix Foundation St. Croix Area United Way Target We anticipate ongoing funding from Washington County, Ramsey County, United Way of St. Paul, St. Croix Area United Way, and the Minnesota Department of Corrections. Continuing financial support from individuals and community organizations will be insured through direct mail solicitation, an annual fund drive, special solicitations, and an endowment/capital fund campaign. Overall community contributions to the Network: Y= Community & Individual Gifts Annual Fund Drive 1985 $2,385 5,415 1986 3,444 7,043 1987 7,462 6,074 1988 9,565 8,317 1989 11,836 8,086 1990 19,535 9,776 1991 18,120 11,629 1992 33,635 13,151 1,161"'Unly V1613 a I WARMIN 13 WRTA The Board of Directors realized that our programs cannot be wholly dependent on government and United Way funding, but rather need to have a continuous, guaranteed source of income. To that end, an endowment drive was instituted in ]at 1985. The Board believes an endowment will eventually assure an adequate income to meet the discrepancy between the cost of our programs and the availability of public and private funds. The Family Violence Network has devised a cost effective method of serving families in violent relationships, a system which can and will serve as a model for other programs throughout the United States. We are asking the City of Lake Elmo to grant the Family Violence Network, Inc. $500. Should these monies be granted, we will supply financial reports, annual reports and any other documentation requested. FAMILY VIOLENCE NETWORK 1994 OVERALL AGENCY BUDGET July 27, 1993 INCOME WASHINGTON COUNTY 106215 RAMSEY COUNTY 50000 UNITED WAY OF THE ST. PAUL AREA 125227 ST. CROIX AREA UNITED WAY 54000 DEPT OF CORRECTIONS 110000 FOUNDATIONS/CORP 191271 CDBG 45000 SPECIAL EVENT 5000 ANNUAL FUND 18000 FINE INCOME/ACEPT INCOME 8000 ENDOWMENT 7200 MANUAL/BOOKLETS 1000 HILL HOME 84356 INTEREST 7000 INDIV/COMMUNITY 25000 PER DIEM 451122 TOTAL: EXPENSES: SALARIES EXECUTIVE DIRECTOR FULL TIME ASSISTANT DIRECTOR FULL TIME BUSINESS MANAGER FULL TIME WACO PROG ADM FULL TIME CHILD ADMINISTRATOR FULL TIME RAMSEY ADMINISTRATOR FULL TIME VOLUNTEER COORDINATOR FULL TIME INTERVENTION COORDINATOR FULL TIME CRIME VICTIM ADVOCATE FULL TIME WASHINGTON COUNTY WOMEN'S ADVOCATE 2 FULL TIME TIME OUT ADVOCATE FULL TIME FIND ADVOCATE FULL TIME RAMSEY COUNTY ADVOCATES 2.75 OFFICE MANAGER FULL TIME PERSONNEL COORDINATOR FULL TIME PROGRAM SECRETARIES 2 FULL TIME RECEPTIONIST 1/2 TIME DEVELOPMENT COORDINATOR FULL TIME MAINTENANCE STAFF 1.5 SECURITY STAFF 9 FULL TIME TOTAL SALARIES 726800 1288391 FAMILY VIOLENCE NETWORK - OVERALL AGENCY COMPARISON OF REV 3 EXP - I/l/93-7/31-93 Beginning Cash Balance: $3241791.00 1593 'Ending Cash Balance: $313,410.23 1993 Current Year To Projected Month Date Remaining *ss REVENUES +** Budget Actual Actual Balance Foundations - Corporations 1s2,932.00 12,000.00 148,845.93 (15,913.93) Per Dies Revenues 432,976.00 23,210.74 224,227.66 208,748.34 Washington County 104,133.00 26,033.25 78,099.75 26,033.25 Ramsey County 50,000.00 0.00 0.00 50,000.00 Department of Corrections 103,000.00 27,460.73 54,528.03 46,471.97 United Way of the St. Paul Area 120,227.00 9,978.00 70,335.00 49,892.00 St. Croix Area United Way 46,000.00 4,794.00 33,250.00 12,750.00 Community Devel. Block Grants 50,000.00 12,641.47 35,559.47 14,440.53 Other Don. - Individual/Commun. 20,000.00 704.33 16,254.54 3,745.46 Annual Fund 11,000.00 25.00 81564.42 2,435.58 Fine Incase/ACEPT Income 6,000.00 434.70 51316.80 683.20 Admin. Revenue Hill Home 801963.00 61724.42 47,070.94 33,892.06 Manual/Book Sales 1,000.00 110.50 401.90 598.10 In -Kind Revenues 0.00 7,297.54 21,204.23 (29,204,25) Endowment Income 7,000.00 0.00 0.00 7,000.00 Interest on Investments 5,000.00 341.46 2,795.81 2,204,19 Other Income 0.00 0.00 0.00 0.00 TOTAL REVENUES 1,170,231.00^131,756.16 754,454.50 415,776.50 + EXPENSES wt Salaries-^` 694,124.00 73,947.31 367,592.14 326,531.86 Volunteer Staff Relief 0100 (192.00) 0.00 0.00 Health, Disability, Dental Ins. 74,825.00 6,823.84 45,859.49 28,965.51 Fringe Benefits -Employer 75,301.00 6,149.57 39,751.70 36,549.30 South Comm. Counseling Center 6,250.00 2,534.65 6,562.33 (312.33) Contract Labor 29,920.00 5,433.95 19,631.63 10,288.37 Professional Fees 8,500.00 71525.24 27,385.68 (18,a s.68) Household Supplies 6,000.00 1,699.91 3,517.77 21482.23 _ Clothing/Personal 2,500.00 16.06 354.04 2,145,96 Food 10,512.00 11156.33 6,401.22 47130.68 Office Supplies / Materials 10,000.00 761.64 61532.37 3,467,63 Priming i Copy Charges 11,000.00 3,919.78 71929.46 3,070.54 Newsletter Printing / Postage 9,000.00 1,569.35 5,676.83 3,123.17 Telephone / Pagers 20,084.00 2,038.86 11,911.83 8,172.17 Postage 3 Shipping 6,000.00 870.81 4,357.42 11642.58 Travel S Expenses 29,000.00 31332.49 21,339.42 71660.58 Staff Development 7,200.00 (14.00) 1,503.75 3,696.25 Dues 3 Subscriptions 1,000.00 (168.98) 11844.40 (844.40) Office Rent / Utilities 54,852.00 7,753.48 34,693.61 20,158.39 Liability Insurance 12,000.00 0.00 8,209.35 3,790.65 Equipment Purchases 6,000.00 94.99 7,953.79 (1,953.79) Equipment Repair d Maint. 11700.00 1,042.90 2,821.47 (11121.47) Equipment Replacements 5,000.00 0.00 79.00 4,921.00 Building/Grounds 7,000.00 262.00 988.40 6,011.60 Depreciation 0.00 63.33 583.31 (583.31) Promotion / Advertising 0.00 614.40 1,500.37 (1,300,37) Battered Woven's Personal 1,000.00 94.36 725.06 274.94 Administrative Allocation 80,163.00 61737.33 47,320.34 33,642.66 Miscellaneous Expenses 300.00 7.10 7.10 492.90 In -Kind Supplies/Labor 0.00 6,214.21 21,670.94 (21,670.54) TOTAL EXPENSES 11170,231.00 140,308.51 703,904.32 466,326.66 ----------n nn -----«---- C C FAMILY VIOLENCE NETWORK WASHINGTON & RAMSEY STATISTICAL COMPARISON ADVOCATE SERVICES 1988 1989 1990 1991 1992 Crisis Calls 2665 2938 3090 4115 5252 Person 804 758 940 1123 1467 Follow-up 2282 3937 4101 5293 3072 Safe Home 15 15 9 17 4932 Order for Protection 249 233 275 286 326 Other Court Appearances 315 307 580 633 514 INTERVENTION/COURT Misdemeanors/Gross Misdemeanor 814 996 748 1216 9_62 Felony 61 95 14 60 19 Monitoring 413 1051 3872 2197 3177 Follow-up 2280 3184 3298 .CHILDREN'S SERVICES Crisis Calls 101 54 38 In -Person 160 93 91 / Llow-up 568 1040 1403 i ld Care 160 245 164 A.C.E.P.T. 34 38 39 SUPPORT GROUPS # Women's Group Women Attending # Children's Groups # Attending Child Care COMMUNITY ED. Presentations # Attending VOLUNTEER 3764 6115 63 72 116 805 1174 534 135 34 57 79 173 182 162 193 260 584 703 793 1122 1213 137 142 115 134 200 514 441 678 511 759 85 245 275 392 603 110 168 127 145 149 3662 4198 3326 4620 5647 Volunteers 156 177 181 191 227 Vol. Hours 32944 22110 15911 20544 23488 Physically Challenged 8 25 32 2 `nple Of Color 20 36 96 146 136 ( --r Women 78 53 70 55 12 REFERRALS 1988 1989 1990 1991 1992 Legal 417 413 533 1682, 2602 AFDC/Soc.Svcs. 162 86 193 132 256 Police 175 246 323 504 1812 Counseling/Treat 503 562 278 914 892 Support Group 525 536 488 763 1181 Child Protect. 151 91 85 111 241 Sexual Assault 6 2 14 65 138 Housing/Shelter 138 186 310 286 1166 Medical 55 60 15 75 124 Parents Anon. 19 37 12 17 52' Child care 6 _2 7 41z 76 Other 78 100 479 6272 8635 TOTAL REFERRALS 2246 2347 2757 10862 17175 CALLS BY LOCATION Anonymous/WACO 621 943 535 532 1314 _ Afton 17 12 12 11 19 Bayport 54 _ 8 15 16 15 Birchwood 6 1 4 4 99 Cottage Grove 319 244 288 343 319 Dellwood 4 1 1 _2 0 Forest Lake 93 112 92 89 137 Grey Cloud 0 0 1 0 0 Hastings 19 20 5 10 15 Hugo 39 53 41 37 61 Lake Elmo 35 13 61 52 80 Lakeland 18 52 57 27 34 W. Lakeland 0 2 10 3 4 Landfall 16 31 59 50 25 Mahtomedi 41 35 60 51 52._ Marine 13 8 20 20_ 15 Newport 118 67 78 129 104 Oak..Park Hts. 15 16 39 53 15 Oakdale 259 305 345 294 463 St..Croix Beach 7 4 19 8 27 Sc. Paul Park 111 89 84 94 105 Scandia 15 8 12 15 35 Stillwater 294 291 3_38 292 322 Willernie 9 22 16 11 17 Woodbury 161 152 158 214 263 Ramsey Co Gem Lake 0 0 3 g 4 Little Canada 0 0 14 157 71 Maplewood 25 38 41 217 100 Moundsview 0 0 0 0 17 New Brighten 0 0 0 0 25 North Oaks 0 0 0 7 1 No. St. Paul 23 17 52 234 43 Roseville 0 0 0 0 39 Shoreview 0 0 0 0 53 St. Anthony 0 0 0 0 15 St. Paul 0 0 157 381 253 Vadnais Heights 0 0 14 153 131 White Bear Lake 195 179' 125 320 153 W.B. Twnship 0 0 9 76 13 Anoka County 19 17 24 15 LO Chisago County 4 17 15 7 —6 Dakoca County 26 31 29 55 Hennepin County 81 71 66 90 _ 86 Scott County 0 6 0 0 0 Other/Anon 38 1 231 60 509 FAMILY 'VIOLENCE NETWORK BOARD OF DIRECTORS -1993 Dennis Cusick (President) Cottage Grove Russell Cooper (Secretary/Treasurer) Forest Lake, MN Doris Hill, Interim Executive Committee Member White Bear Lake, Mn. Pat O'Gorman, Intermim Executive Committee Member Cottage Grove, MN - - — Carol Paukert Anderson Stillwater, Mn Joyce Belknap Birchwood, MN Donna Cairncross St. Paul, MN Culver Davis -Stillwater, MN EcrDavis ---- Stillwater, MN. Gaye Delaney Moundsview, MN James Gillespie Hudson, WI Dave Schwartz Forest Lake, MN SAIN ALLEYT outhService Bureau 101 West Pine Street, Stillwater, Minnesota 55082 (612) 439.8800 July 23, 1993 The Honorable Wyn John, Mayor Council Members City of Lake Elmo 3800 Laverne Avenue North Lake Elmo, MN 55042 Dear Mayor John and Council Members: The St. Croix Valley Youth Service Bureau has an established tradition of providing innovative and effective programming for children, youth and families from the St. Croix Valley area. While keeping pace with the changing needs of young people we have designed our programs to serve as alternatives to the traditional way youth at risk are served. For many years community support of the Youth Service Bureau has been a significant force in the healthy growth and development of our program. This support and confidence has made it possible for hundreds of young people and their families to receive help in a timely and respectful manner. Many of these young people have now become healthy and contributing citizens with children of their own. In the coming year it is our hope that Lake Elmo will again, as you did in 1981-83, join in partnership with other supporting communities and contribute $10,451 as per the enclosed formula. Also enclosed is our annual report for your review. I would be happy to appear before the city council to discuss our request and programs in more detail. Thank you for your consideration. S' rely, Paul eiler ) Executive Director Enc. CC: Mary Kueffner, Administrator 40 Recycled Paper ST. CROIX VALLEY YOUTH SERVICE BUREAU 1994 COMMUNITY FUNDING FORMULA of youth % of total served population contribution Afton 6.0 6.1 $ 4,687 Bayport 3.9 4.6 3,535 Baytown Township 2.7 2.2 1,691 Grant Township 4.3 8.7 6,685 Lake Elmo 11.0 13.6 10,451 Lakeland 5.9 4.6 3,535 Lakeland Shores .2 ,7 538 Lake St. Croix Beach 2.0 2.5 1,921 Marine on St. Croix 1.4 1.4 1,076 May Township 4.2 5.8 4,457 Oak Park Heights 8.5 8.0 6,148 St. Mary s Point .5 1.0 768 Stillwater 41.3 32.0 24,590 Stillwater Township 5.5 4.8 3,689 West Lakeland Township 2.6 4.0 3,074 Total: $76,845 Memo To: Mayor and City Council From: Mary Kueffner Date: August 24, 1993 Subject: Mike Bouthilet, Parks Director Mike Bouthilet applied for and was offered the Public Works Director job in the City of Mahtomedi. I don't In any way want to impede any employee from moving on to bigger and better things, but before we let him go, I thought the council should know what an asset he is to the City. Mikes major tasks are: * Maintain all parks, including mowing, trimming and clean-up. *. Daily inspection of community water system, including fluoridation. * Weekly Operation and Maintenance of Sewer Systems (201). * Parks equipment maintenance. * Attends and takes part in all Parks Commission meetings, including preparation of the agendas. * Snowplows in the winter, maintains the ice rinks and supervises the rink attendants. Mike's Licenses and Qualifications are as follows: * Class A Commercial Driver * Class C Water Supply Operator (Dan Olinger and Mike Buckles have Class D which is one step lower). * Class D. Waste water Treatment Facility Operator (No other maintenance worker has this license. * Tree Inspector License/Certificate. * Non-commercial Pesticide Applicator License (Turf, Ornamental and Forest). When the Parks Department was separated from the Maintenance Department, there was some reservation on the City Council. It was approved under the condition that it would not cost the city any more money. 1 supported this decision, but before we let Mike go, I though the Council should be aware of Mike's accomplishments and aware of the fact that he continuously strives to improve himself, and that has been and will continue to be an asset to the City. Mike has accomplished and/or has initiated the following: * Applied for, received and administered grant from DNR to groom and maintain the trails in Sunfish Lake Park. * Applied for grant application for cable equipment. Is proficient in use of cable Mike Bouthilet, Parks Director 08/24/93 Page 2 equipment. • Applied for and has received verbal approval for a grant for Oak Wilt Control " Took the initiative and set up a program for Lead and Copper contamination testing in the Old Village. Sampling will begin this fall depending on the schedule of the Minnesota Department of Health. • Organized through "Sentence to Serve" program, the painting of city hall, the parks building, and several projects in our parks. Mike is currently paid $13.44 per hour, or $27,955 per year. I have enclosed the data from the 1993 Stanton Survey of Salaries. In cities of our size the average minimum salary is $28,800 per year, the average maximum salary is $35.600, and the weighted mean is $35,100. (Weighted mean refers to the mean of salary rates weighted by the number of employees at each rate). I have talked with Marilyn, and there is some money in the budget that we could offer to Mike to keep him here. We could offer him $32,280.00 ($15.52 per hour) starting September 6, 1993. If he received a 4% increase for 1994, which is not a given, only an "if', his salary would be $33,600. I am not suggesting that we get into any bidding war with Mahtomedi, we could never afford what they pay. I just thought if there was any Incentive we could offer Mike to keep him, you wouldn't be sorry. ELL Q 1S O A E rS : oav�o�n m r' D Z LZ'I m r i i OZ pp 0 Me N IO mIDp � 1 10 i0 I W ' Ir W � + N i W ' W � ' 1 W � lOil I O � W I N I I �s pyvvppvv� ' O 'OWNAAN\•+ I d1 1 � rAge fmj N poOm r � � aAmOWAA-Di i �pCJA mfm10'OA � N' O OPO O Vt 00 O r m V O W A 66 N N Ww V' 1Wl1 V O N O VI i P 1/IOO + OW � UI I 1 1 V1W W P UI ' i N+W VI W I O N O O O I I W O O i zp I N +p n vmxZAxan=NCi mmz��Nr a�xpDoazDmppC F, oAxa NOi�yWyOgCr N"=m SLG�IK p1� 111 ^ N �ADNxi2�m-1~O x M wxmA aNim< A r N y S C O A C1 ><+ N a t N N N >m+aKTxOOr mL'T p G mz am ma y rr- R g rCmis g S Z K x m K .m.. K N O y y r N m e O _ l O +N O V+ V P A A O PN VtIV P A O N W r .y a T . I K O 9 d 4v1 N d m d m N O d y o m o Z 4m K � D VI N p � A v !D m i K K K K K K K S K Z K K K K S K K K K K M M A O M O Z Z S Z S2 Z S Z S K S Z i Z i Z Z i 2 K\ O O ODNWNOPUIPVPVOWO+VVIOO Nm# mm0 < r m v_V O�pAOTIhf�AOypb4p00 AAA\n A 9f'IAAAAAAAAtiAA T H m OM M n vvmz—ON m > 9C0>-IA9aiC peTN� AW \- IpAN wo M" mom- NATOCr90A•• lC mn 1COWT�CA peNWTNA Z AnnA 'OpNi (9N Tpe ngan ARoA A T T no Op9\UAAOmoA O _ AAm l im)AOAms.mm�;mo F 0 A M r A O m .V A.W W t A A A t A P W A ulA t A t N UIPO VIN NO+ N OWNOtOpP ' VIOVW WAOOOO N VWPtVIPW x Z M i m i I �{ VI VIAN YI YINtYI p. N1n VIN tNVI d10 O0 WNVI VIN P WPtONWV N^Nt PPWVIOPV x X 6'1 V' PVI/I t NNWt+W W NVIW N WW+WO+ O 666 O 6666VIVI6 W O _i SURVEY JOB TITLE: Director of Parks & Recreations JOB NO. 124 Skill Level - Top position involving overall responsibility for recreation activities in a unit of government. Example of Duties - Has overall responsibility for organizing, promoting and directing various governmental recreational programs. May also have theent�nsibility for planning and supervising park development and maintenance, especially in the smaller units of Minimum Qualifications - Considerable experience in recreation and/or park development and maintenance including 2 years of supervisory experience OR equivalent. Ali Rates Quoted Annually • - Multiple Range D WAGE FREQUENCY DISTRIBUTION E G ------------------- RANGE DATA ------------------- WTD R 0 # OF EXCLUDING LONGEVITY INCLUDING LONGEVITY JURISDICTION # OF EMPL MEAN RATES 26.5 41.0 55.5 69.9+ E / EMPL YRS # OF TO # OF YRS E T SUPV TITLE MIN MAX STEPS MAX MAX STEPS TO MAX RAMS.a COUNTY 1 84.4 1 N MINNEY NINNEAPOUS 1 1 Y N 100 DIR PKS & REC 60.0 75.8 7 85.7 7 ST PAUL Pendi ng Y N 775 SUPERINTENDENT Y Y 487 SUP PARKS & REC 61.2 79.4 7 5.0 83.9 2 15 GROUP STATISTICS: --------------------------------------------'___. 82.2 Q1: 80.0 02: 82.2 Q3: 84.4 Average- 60.0 75.8 85.7 DAKOTA COUNTY 1 56.8 1 _______________________________________________ ------------------- ANOKA COUNTY 1 69.4 1 N 'Y N 26 DIR PARKS 42.8 67.0 WASNINGTON COUNTY 1 37.5 1 N 43 DIN PARKS & REC 44.7 67.0 69.4 15 OLMSTED COUNTY 1 51.9 i Y N 7 PARKS MANAGER 29.1 37.5 8 7 0 CARVER COUNTY 1 43.4 1 Y N 15 PARK SUPT 35.3 54.7 Y N 3 PARKS DIR 30.4 43.4 8 7.0 GROUP STATISTICS: -------------------------------------•'----"--'-' 51.8 01.- 43.4 Q2: 51.9 Q3: 56.8 Average: 36.5 __-----•------•_.___••------•-------^•---•---- 53.9 69.4 B100M1NGTON i 54.6 _________________________._.__________________________ BROOKLYN PARK 1 72.1 Y M 12 PARK & REC Halt52.8 67.2 PLYMOUTH 1 66.9 1 1 Y N 45 DIR PKS & REC 50.5 72.1 7 7.0 BURNSVILLE 1 54.0 1 Y N 19 DIR PKS & REC 53.2 79.0 EAGAN 1 1 Y N 5 REC/ENTERP DIR 50.1 64.o 1NA 52. 52.8 1 Y N 21 DIR PARKS & REC 56.0 62.7 6 8.0 EDINEiONKA DI T 73.6 Y N 5 RECREATION DIR ST LOUIS PARK 1 62.9 1 1 Y N 11 DIR PKS/REC 55.2 73.6 6 6.0 EDER PRAIRIE 1 69.4 69.4 1 N N 23 DIR OF PARK&REC 52.6 72.6 BLAINE 1 1 Y N 34 DIR PK/REC & MR 55.6 77.3 MAPLE GROVE 1 53.4 T Y N 2 DIR PARK REC APPLE VALLEY VALLEY 1 65.4 1 Y N 20 PARK/REC DIR 59.7 ROSEVI 1 65.4 T Y N 25 DIR OF PKS/REC 54.4 68.5 5.0 MAPLEWOOD 1 55.2 1 Y N 23 PARKS &REC DIR 52.9 75.9 BROOKLYN CENTER 1 56.3 1 Y N 11 DIR P & R 46.1 60.6 FRIDLEY 1 56.5 T N N 6 DIR/RECREATION 46.4 62.8 7 Y N 12 DIR REC/NAT RES 47.7 65.5 III -.a a a a®®tttattt«