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Home My WebLink About07-02-96 CCMLAKE ELP10 COUNCIL 21EETINO JULY 2, 1996 List of Claims for Approval For the period 07/62196 to 07102/96 06128196 CLAIN TOTAL ACCOUNT ACCOUNT TO WHOM PAID FOR WHAT PURPOSE DATE NUMBER CLAIN NUMBER AMOUNT JOHN, WYN 1ST 1/2 MAYOR SALARY 6 PARKING 07/02j96 4869 1,122.91 100-41300-103 1,200.00 100-41300-122 -91.80 101-41300-207 14.70 CONLIN, RITA 1ST 112 COUNCIL SALARY 07//2196 4870 831.15 100-41300-103 900.00 100-41300-122 -68.85 JOHNSTON, KAREN 1ST 1/2 COUNCIL SALARY 07102/96 4871 831.15 100-41300-103 988,00 100-41300-122 -68,85 HUNT, LEE 1ST 1/2 COUNCIL SALARY 07/02/96 4872 831.15 100-41300-103 900.00 100-41300-122 -68.85 . OELAPP STEVE 1ST 1/2 COUNCIL SALARY 07102196 4873 831.15 100-41300-103 900.06 100-41300-122 -68.85 VISA LEAGUE CONFERENCE EXPENSE 07J02(96 4874 1,671.46 100-41300-207 1,305,33 100-41500-207 366.13 MEOICA HEALTH PLANS JULY INSURANCE PREMIUM 07/02196 4875 3,268.24 100-41500-13D 2,257.88 100-42400-130 261.60 100-43100-130 748.76 UNITED WISCONSIRAROUP JULY INSURANCE PREMIUM 07/02196 4876 455.91 160-41500-130 239.99 100-42400-130 48.49 100-43100-130 167.43 AMERICAN MEDICAL SECURITY JULY INSURANCE PREMIUM 07102/96 4877 314.00 100-41500-130 179.00 106-42400-130 32.00 100-43100-130 103.00 MINN. BENEFIT ASSN, JULY INSURANCE PREMIUM 07/02196 4878 665.43 100-41500-130 72.12 160-43100-130 593.31 ALLIED GROUP INSURANCE TRUST JULY INSURANCE PREMIUM 07/02/96 4879 72.82 100-41500-130 38.17 100-42400-130 17.10 100-43100-130 17.56 ST. CROIX OFFICE SUPPLIES OFFICE SUPPLIES 07102J96 4880 81,75 100-41500-200 81.75 UP TIME COMPUTER SERVICES COMPUTER REPAIR 07102196 '4881 153.96 100-41500-200 153.90 COPY CAT DIGITAL IMAGING CENTERS PRINTING PUBLIC HEARING NOTICE 07102196 4882 163.94 100-41500-351 163,94 STILLWATER GAZETTE LEGAL PUBLICATIONS 07/02196 4883 191.93 104-41500-351 191.93 HERITAGE PRINTING 6 PROMOTIONS INC PRINTING JUNE NEWSLETTER 07102196 4884 302.99 100-41508-354 302.99 FOUR SEASONS SERVICES OFFICE EXPENSE 07102/96 4885 . 37.30 100-41500-400 37.30 D.C. HEY CO. COPY MACHINE MAINTENANCE 6 SUPPLIES 07/02/96 4886 246.21 100-41508-200 246.21 PITNEY BOWES CREDIT CORPORATION POSTAGE METER LEASE 07102/96 4887 221.43 160-41500-200 221,43 ASSN. OF METRO. MUNICIPALITIES ELECTED OFFICIALS SALARY SURVEY 07/02196 4888 15.00 100-41500-200 15.00 AMERICAN LINEN SUPPLY OFFICE BLOB MAINT 07/02/96 4869 56.35 100-41500-400 56.35 A T G T TELEPHONE CHARGES 07/02/96 4890 106.73 100-41500-320 95.13 108-43100-320 5.30 100-45200-320 5.30 U. S. WEST JUNE TELEPHONE 87/02196 4891 488,69 100-41500-320 244,40 100-42200-320 80,90 100-43106-320 101.83 100-45200-320 61.56 MENARDS NISC SUPPLIES-OFFICE,P.W.,PARKS 07/02/96 4892 450.99 100-41500-400 64.08 100-43100-223 93,04 . 100-45200-219 293.87 MICHAEL SMITH ANIMAL CONTROL OFFICER G VEHICLE 07102196 4893 925.00 100-42700-110 750.00 106-42700-415 .175.00 F.X,I„ INC. ASSESSOR PAYMENT 07/02196 4894 1,400.00 100-41550-300 1,400,00 STILLWATER.TIRE R AUTO CENTER SLOG INSP VEHICLE NAINT. 07/02196 4895 21.30 100-42400-331 21,30 TNT RECYCLING NAY RECYCLING 87102/96 4896 6,899.85 190-43200-318 4,441.95 803-43200-318 133,20 ( over) List of Claims for Approval For the period 87/82/96 to 07102/96 86/28/96 CLAIN TOTAL ACCOUNT ACCOUNT TO WHOM PAID FOR WHAT PURPOSE DATE NUMBER CLAIN NUMBER AMOUNT 803-4320E-318 2,324.70 ' & T WIRELESS SERVICES FIRE DEPT CELLULAR 07102/96 4897 11,21 100-42280-320 11.21 iSKO RUBBISH REMOVAL CLEAN UP DAYS 07f02j96 4898 4,625.00 100-43100-384 4,625.04 CA MINNESOTA, INC. CLEAN UP DAYS APPLIANCE PICK UP 07102196 4899 773.56 100-43100-384 773,50 C. TRUCKING CLEAN.UP DAYS - TIRES 07/02196 4900 538.30 100-43100'-384 538.31 1 DIRECT, INC. PUBLIC WORKS EQUIP NAINT 07102196 4901 117.50 101-43190-221 117.50 :DERSON-SELLS PUBLIC WORKS EQUIP RAINY 07102/96 4902 20.22 108-43100-221 20.22 IGREN BROS, PUBLIC WORKS BLACK DIRT 07j02/96 4903 63.90 100-43100-224 63.91 iFETY-KLEEN CORP PUBLIC WORKS RISC 07/62196, 4964 99.84 106-43100-223 99.84 IPHER STATE ONE -CALL PUBLIC WORKS MISC 07102/96 4906 47.25 100-43100-223 47.25 iRV'S TOOL'S INC. , PUBLIC WORKS SHOP SUPPLIES 87/62/96 4906 240.37 100-43100-223 210.37 T & T PUBLIC WORKS CELLULAR 17/02/96 4907 70.58 100-43100-320 70.58 !YAK ROCK PRODUCTS PUBLIC WORKS & PARKS 87102/96 4908 344.41 100-43100-228 241.32 100-45200-219 103.09 ' & T WIRELESS SERVICES PUBLIC WORKS & PARKS PAGERS 07/02/96 4909 32.22 100-43100-320 16;11 100-45200-320 16.11 iTERPRO SUPPLIES CORPORATION WATER FUND SUPPLIES 87/02196 4910 284.68 601-49400-216 284.68 '.MR. DEPT. OF HEALTH WATER QTLY SERVICE CHARGE 07/02/96 4911 320.60 601-49406-216 320.00 !SCO SERVICE CENTER 1531 PARKS - BLADE GRINDER B7/02f96 4912 455.13 404-45200-541 455.13 TOTAL FOR MONTH 30,701.83 30,701.83 TOTAL YEAR TO DATE 30,701.83 30,701.83 PUBLIC WORKS CITIZENS COMMITTEE MEETING TUESDAY, JULY 9, 1996 PRESENT: Jim Blackford, Dick Gustafson, Bruce Dunn, Jim Friend, Melinda Petrellis Others: Bill Wacker, Ann Pung-Terwedo, Dean Johnson, Marilyn Benesch, Steve DeLapp Steve DeLapp opened the meeting and described the process to date. Dean Johnson discussed the process to date, important specs of the building, both visually and aesthetically. Jim Blackford questioned the building size relative to growth in the City. Dean Johnson reviewed the project elements. The interior elements have been identified. All runoff directed eastward. The storage yard has been reduced to be incorporated into the entrance. Visually, what does the Community group want. The Community group needs to add their perspective relative to the design and landscaping of the building. Steve DeLapp added that the Committee needs to add their ideas. Jim Blackford liked the general site plan with the drainage areas and the work areas behind h building. Bruce Dunn: Cheap building with lots of landscaping. Nice building with less landscaping. Jim Blackford: leave the drainage area alone. Marilyn Benesch:A little bit of both landscaping and building. SITE DESIGN: Marilyn Benesch:Storage yard closer to building is more efficient. Landscape around building. The entrance road has an S curve for site lines. Steve DeLapp: Natural prairie or corn. Mixture of vegetation. The Committee liked a mixture of trees and shrubs, ornamental in front. Jim Blackford: Apple trees, flowering crabs. Building: Dean Johnson presented two alternatives with two different roof pitches. There are windows in the transom areas. The Committee questioned lights in the upper areas. Jim Blackford stated that the building will rust. Discussion followed regarding aluminum siding. He wants architectural detailing and felt that the office area should be broken - up and the roof line be broken up. The Committee briefly discussed color and landscaping along the street.. Discussion followed about the future of a mezzanine. Jim Blackford likes the silo element of the project. Discussion followed about architecture. The Committee discussed City facilities and other sites. Adjourned at 9:05 p.m. Respectfully submitted by Ann Pung-Terwedo 0 MINUTES APPROVED: JULY 16, 1996 LAKE ELMO CITY COUNCIL MINUTES JULY 2, 1996 I.AGENDA 2. MINUTES: June 18, 1996 3. CLAIMS 4. PUBLIC INFORMATIONAL: A. Public Inquiries B. Resolution supporting the Town of Grant's petition to incorporate. C. Bob Johnson regarding letter from Code Enforcement Officer D. Sergeant Gary Swanson, Washington County Sheriff's Department requesting support of a fourth deputy for Lake Elmo through "COPS Fast" grant. 5. FINANCE DEPARTMENT: A. Resolution authorizing issuance and sale of $650,000 General Obligation Temporary Improvement Bonds, Series 1996A B. Salary survey for Elected Officials 6. CITY ENGINEER'S REPORT: A. Receive draft of Community Water Supply Plan B. Receive re -write of Section 700 of Municipal Code regulating sewer systems C. Escrow Reduction for Beaut Crest Estates Development 7. PARKSIMAINTENANCE DEPARTMENT: A. Update on Maintenance Facility B. Parks Dept. recommendation on mower 8. PLANNING, LAND USE & ZONING: A. PUBLIC HEARING: Ordinance amending hours of operation for construction equipment B. Request from MPCA for extended work hours at Landfill Site C. Resolution supporting concurrent detachment/annexation of 13 acres from Lake Elmo to Oakdale. Applicant:Rose Armstrong D. Set up workshop on TIF E. Letter from Met. Council on Comprehensive Plan Amendment for Open Space Development 9. UNFINISHED BUSINESS: A. SBA Agreement B. Microphones for council chambers (table) C. VFW Ballfield (update) 10. CITY ATTORNEY'S REPORT: 11. CITY COUNCIL REPORTS 12. CITY ADMINISTRATOR'S REPORT: A. Set dates for recodification meetings B. Memo on Community Survey LAKE ELMO CITY COUNCIL MINUTES JULY 2, 1996 Mayor John called the council meeting to order at 7:00 p.m. in the Council chambers. PRESENT: John, Johnston, Del-app, City Engineer Tom Prew, City Attorney Filla, City Planner Terwedo and Administrator Kueffner. ABSENT: Hunt, Conlin 1. AGENDA ADD: 7B. Parks Dept. recommendation on mower, 8D. Set up workshop on TIF, 8E. Letter from Met. Co. regarding comprehensive plan amendment for Open Space Development M/S/P Johnston/DeLapp - to approve the July 2, 1996 City Council agenda as amended. (Motion passed 3-0). 2. MINUTES: M/S/P Del-app/Johnston - to approve the June 18, 1996 City Council Minutes as amended. (Motion passed 3-0). 3. CLAIMS M/S/P Johnston/DeLapp - to approve the July 2, 1996 claims #4869 through #4912, as presented (Motion passed 3-0). 4. PUBLIC INFORMATIONAL A. Public Inquiries Sue Dunn, 11018 Upper 33rd St., stated she has been following events that have been happening in the City the last six months and has concerns about the future of the City with regard to financial responsibility to the taxpayers. The City is out of touch with the residents. We are becoming more and more like Woodbury and Oakdale... increase debt load, taxes, bureaucratic control, decrease quality of life. Ann Bucheck, 2301 Legion Avenue N., asked where do we stand on sewer along 1-94. Will there be an oversize improvement. If United Properties doesn't build on this property, what happens to our taxes, who will pay? If they don't build will the City change their standards for development or stay with the same standards we have. If so, will there be a public hearing. Administrator Kueffner explained the pipe that is going in to serve the 150 acres owned by United Properties has been oversized to serve the entire 440 acres. The City has made application several years ago which was a direction by the previous Council. There have been no public hearings about a possible change in the zoning of the additional 290 acres. Mrs. Bucheck also stated that the Minnesota Design Team recommended low impact open space commercial development along 1-94 based on the wishes of the City residents and on a site visit. B. Resolution supporting the Town of Grant's petition to incorporate. Grant Township has submitted its Petition by Resolution to the Minnesota Municipal Board for incorporation as a City and requests Lake Elmo's support in this endeavor. M/S/P Johnston/DeLapp - to adopt Resolution No. 96-13, A Resolution supporting and recommending approval of the petition of Grant Township, Washington County, for Incorporation. (Motion passed 3-0). C. Bob Johnson regarding letter from Code Enforcement Officer Bob Johnson, 10323 47th St. N., has received a summons in the mail to go to court on August 5th for an unauthorized home occupation. He was told by his neighbor, Rosalie Wahl, his business was grandfathered in. Attorney Filla explained it doesn't appear the home occupation is grandfathered in when he reviewed the regulations that were in place when Mr. Johnson started his business. Attorney Fills will meet or talk to Mr. Johnson by phone before August 5th to get this resolved. LAKE ELMO CITY COUNCIL MINUTES JULY 2, 1996 3 D. Sergeant Gary Swanson, Washington County Sheriff's Department requesting support of a fourth deputy for Lake Elmo through "COPS Fast" grant. Sgt. Gary Swanson encouraged the City's support for adding a fourth contract deputy in the City. There is COPS FAST grant funds available to help off -set for three years the cost of an additional officer. Swanson provided data on the increase in calls justifying adding a fourth contract officer and the grant had nothing to do with the recent situation in Cimarron.. The funds for this deputy would be available January 1, 1997. Sgt. Swanson pointed out the benefit of a fourth deputy would be participation in a federal grant, more police presence in the City, same officers answering the calls all the time would get to know the people in the City, and the City could then have close to 24 hour coverage. Karen Kelly, Treasurer of Cimarron Coalition, is interested in getting a neighborhood crime watch because crime is getting bad in Cimarron. Sgt. Swanson informed the Council the Sheriff's Dept. is in the process of working with the Cimarron residents establishing crime watch groups. Tom Kelly added that a deputy was particularly helpful when responding to a child who became violent in their home and supported the City hiring the fourth deputy. Captain Johnson offered the Sheriff's apology for the City not being appraised in advance of the neighborhood meeting in Cimarron. Johnson explained if they are going to apply in the 1997 process, he hoped the City would consider the addition of a fourth deputy in the budget process this year. He asked for direction to have the staff work with them to start the application. If the City receives a grant, it must pay 25% of the deputy's salary in 1997, and 50% and 75% the following two years. Currently, the City spends $120,000 to contract with the Sheriff's Department. Council member DeLapp asked about sharing police. Mayor John supported the proposal, but pointed out there were only two Council members present to make this decision and he would like input from the other Council members on the subject. The Council will wait until the fall when the City sets the 1997 budget to reach a decision. M/S/P Johnston/DeLapp - to hold the public hearing for amending hours of operation for construction equipment called for 7:30 p.m. based on the number of interested residents in the audience. (Motion passed 3-0). 8. PLANNING, LAND USE & ZONING: A. PUBLIC HEARING: Ordinance amending hours of operation for construction equipment This is a public hearing, ordered by the City Council, at its June 18,1996 meeting. Although an amendment to this section of the municipal code would not legally require a public hearing, the Council directed the publication and a City-wide mailing of the hearing notice. Administrator Kueffner explained the proposed ordinance was drafted to be liberal. The reason for this is that the Council could make the ordinance more restrictive than what has been proposed, but it would not make it less restrictive. The Council is under no obligation to extend the hours of operation for heavy equipment. Kueffner suggests a definition of "an emergency situation", and "the event of a determination of substantial economic loss to a person" as well as a definition by whose authority a special permit can be issued. Mayor John opened up the public hearing at 8:06 p.m. in the Council chambers. The City Council received a letter from Marilyn and Jeff Downs, 3793 Jamaca Avenue N., supporting the longer working hours and Saturdays if that would let the contractor finish on schedule. Laverne & Francis Downs, 3759 Jamaca Avenue N., would like to see the landfill project finished even if it means working longer hours and weekends. LAKE ELMO CITY COUNCIL MINUTES JULY 2, 1996 4 Karin Schubert, 5222 Keats Avenue N., said she was stunned that the City would even consider the changes proposed to the ordinance. She said now the ordinance permits construction work 11 hours a day, 7 a.m. to 6 p.m., The new ordinance the City is proposing would allow 13 hours a work day. After listening to the beep of construction equipment for hours on the Arabian Hills Subdivision, she had to run away from home to get peace and quiet. She lost three summers because of the annoying noises from construction. Special permission should be granted individually for emergency work and not adopt a blanket ordinance such as this. She does not believe it is an emergency for a developer to have equipment working longer hours, weekends, and holidays. Dick Johnson, 8896 Lake Jane Trail, pointed out the ordinance now allows for emergency situations as long as they follow the procedure. With the new ordinance, the City is going to allow anyone to work seven days a week and holidays. He objects to this ordinance for the same reasons Karin Schubert had stated. Noise is damaging to the residents. We live here, we're taxpayers, and don't have to put up with it and objects to us bending over backwards for contractors. You are my elected Council and we deserve better treatment. Rose Armstrong, 8281 15th St., stated on Monday at 5:30 a.m. she was awakened by gunshots in her neighborhood The neighbor told her the ordinance allows him to fire a gun at 5:30 a.m. This is noise pollution. Sue Dunn stated she had never seen anything as broad as this. She did not get the mailing, but picked it up tonight. It must have been extremely expensive to mail the public hearing notice to the entire City. The hours the ordinance allows now are adequate and the Council should think about the people that live here. The Council received letters opposing the amendment to Section 1607.030 by Daniel Rude, 3250 Kraft Circle N., Roger & Gayle Pawlus, 8699 Lake Jane Trail; Patricia Ganley, 8975 N. 15th St.; Joan Hjelmgren and a phone call from Mr. Jenings. Mayor John closed the public hearing at 8:18 p.m. Steve DeLapp felt the one thing that we owe the voters that put them here is the best possible living environment. This doesn't mean having a developer making money on a development or somebody with an understaffed crew work longer hours and weekdays. A copy of our ordinances should be given to the contractors when they start to work in our City. Emergency situations can be dealt with. Attorney Filla was confident an ordinance could be drafted which incorporates a due process procedure and redefine definition for economic loss which would deal with concerns. The ordinance does not give any direction how to go about applying standards to determine there is an emergency or economic loss. M/S/P Johnston/DeLapp - to direct the staff and City Attorney to revise the existing ordinance to include such items as definition for "emergency situation" , "determination of substantial economic loss to a person...", standards by which applications for permits can be judged and specific language as to who can authorize a special permit and any other language added in order to make this ordinance understandable. (Motion passed 3-0). 5. FINANCE DEPARTMENT: A. Resolution authorizing issuance and sale of $650,000 General Obligation Temporary Improvement Bonds, Series 1996A The Council received a copy of (1) a Certification of Minutes Relating to $650,000 General Obligation Temporary Improvement Bonds, Series 1996A; (2) Resolution authorizing Issuance and Sale of $650,000 General Obligation Temporary Improvement Bonds, Series 1996A; and (3) the terms of Proposals. This GO Bond is for the new sewer installation in the portion of Section 33 now in the.MUSA. LAKE ELMO CITY COUNCIL MINUTES JULY 2, 1996 A copy of Recommendations for the issuance of $650,000 General Obligation Temporary Improvement Bonds, Series 1996A was submitted to the Council. Paul Donna, Springsted, and Finance Director Banister explained that a 3-year temporary bond is financially safest for the City If no development occurs in the next three years, the City can refinance the bond for a longer term. If the process of adopting the resolution authorizing issuance and sale of the GO Bonds is delayed, this could delay the proceeds to the City. M/S/P DeLapp/Johnston - to table for two weeks for the Council to review handout before voting and for attendance of a full Council. (Motion passed 3-0). B. Salary Survey for Elected Officials The Council reviewed the copy of the AMM's 1996 Elected Officials Salary Survey. The pay for Lake Elmo Council falls below the average for Council of similar -sized cities. Currently in Lake Elmo, the Mayor earns $2400 annually, while each Council member receives $1800 annually. The last time the Council got a raise was about 10 years ago. The Council will discuss salary Increase at budget workshop time. This increase could not take effect until after the November election. 6. CITY ENGINEER'S REPORT: A. Draft of Community Water Supply Plan The Council received a draft of the first section of the Community Water Supply Plan which deals with the historical water use data. There will be discussion on this information at the July 16 Council meeting. City Planner Tervedo will send Draft to the Metropolitan Council. B. Receive re -write on Section 700 of Municipal Code regulating sewer systems The Minnesota Pollution Control Agency is requiring all local units of government to update their septic system ordinances to comply with the current state code which must be done by January 1, 1998. Local standards that are more restrictive than the state code may be adopted, however, the state may require justification for these changes. Tom Prew reviewed the comparison of some of the major differences between our current code and the state code. With the adoption of the Open Space zoning, there is a need for a collection septic system code. The second part of the code change is adoption of standards for cluster development. M/S/P John/DeLapp - to direct the City engineer to proceed with the rewrite of Section 700 of Municipal Code regulating sewer systems. (Motion passed 3-0). C. Escrow Reduction for Beaut Crest Estates In his memo dated June 26, 1996, Larry Bohrer reported the developer of Beaut Crest Estates has completed site grading, watermain, street construction and seeding. Bohrer recommend the security deposit be reduced. M/S/P DeLapp/Johnston - to reduce the security deposit from Beaut Crest Estates to $36,250.00 based on a favorable recommendation from the City Engineer. (Motion passed 3-0). 7. PARKS/MAINTENANCE: A. Update on Maintenance Facility Planner Terwedo reported the Council met jointly with the Maintenance Advisory Committee on Monday, July 1, 1996 and looked at the alternative supported by the Council at the June 18th meeting. Dean LAKE ELMO CITY COUNCIL MINUTES JULY 2, 1996 6 Johnson, TKDA, will come back with more specifics on walls, site, circulation and utilizing mature trees from the Sunfish nursery. A meeting with the Citizen's Building Committee is scheduled for Tuesday, July 9, and a Joint CC/MAC meeting is scheduled for July 15,1996. B. Parks Dept. Purchase Request for new mower The Council received a memo dated July 2, 1996 from Bud Talcott, Secretary o the MAC indicated a motion was made to recommend the Council approve the purchase of a Kabota Model #2560E with the hand throttle option for a total price of $10,725.00 with no trade in. The Council commended MAC and Mike Bouthilet on the thorough comparison study of the different units which would best meet the Parks Department needs. M/S/P Johnston/DeLapp - to accept the recommendation of the MAC to purchase Kabota Model #2560E with the hand throttle option for a total price of $10,726.00 with no trade in. (Motion passed 3-0). 8. PLANNING, LAND USE & ZONING: B. Request from MPCA for extended work hours at landfill site The City received a letter dated June 24, 1996 from Nile Fellows„ Administrative assistance Closure Unit, Minnesota Pollution Control Agency requesting extended hours of operation for the Landfill project. The City Attorney indicated the letter did not meet the "special permit" requirements. M/S/P Johnston/DeLapp - to direct the City Attorney to write a letter to Niles Fellows, MPCA, regarding the absence of specific information (how many days have been lost, when was the completion date) for granting the desired hours requested. (Motion passed 3-0). C. Resolution supporting concurrent detachmentlannexation of 13 acres from Lake Elmo to Oakdale: Applicant: Rosemary Armstrong The City received a petition from Rosemary Armstrong requesting approval of a 13 acre detachment from Lake Elmo and concurrent annexation to Oakdale. This 13 acre parcel was In Oakdale until 1990 when the City of Lake Elmo and Oakdale both supported a resolution to attach this parcel to the rest of the Armstrong property in Lake Elmo. There is no access to this property from Lake Elmo. The 66 foot parcel abutting 15th Street, that provides access to its property, remained in Oakdale. Mrs. Armstrong was assessed approximately $2500 for sewer for this property. M/S/P Johnston/Del-app - to adopt Resolution No. 96-14, as amended, effecting the detachment of the 13 acres described in resolution from the City of Lake Elmo and its concurrent annexation to the City of Oakdale. (Motion passed 3-0). D. TIF Workshop City Planner Terwedo would like to have a representative from Springsted talk about new TIF laws for the Old Village. Sue Dunn asked to be notified of this meeting. E. Letter from Met Co. on Comprehensive Plan Amendment for Open Space Development Planner Terwedo provided a copy of a letter from Thomas McElveen, Met Council, indicating the staff has reviewed the City comprehensive plan amendment and determined that the proposed plan for Open Space Development is complete for Council review. The 60-day review period ends on August 16, 1996. LAKE ELMO CITY COUNCIL MINUTES JULY 2, 1996 7 9. UNFINISHED BUSINESS A. SBA Agreement The Council received the final agreement with SBA for the antenna on the City's water tower. The City Attorney approved its form and content. The Planning Commission will hold a public hearing on July 8, 1996 to consider amending the code to include antennas as accessory uses on water towers. If this amendment to the code should fail, the agreement is void. The Council asked the staff to check with the Finance Director if the $10,000 annual fee from SBA to the City for use of the water tower. M/S/P DeLapp/John - to approve the agreement with SBA for placement of an antenna on the Lake Elmo water tower subject to code amendments and based on the favorable recommendation of the City Attorney. (Motion passed 3-0). B. Microphones for Council chamber M/S/P Johnston/John - to table this item until the July 16 Council meeting in order for the Administrator to talk to Mike Bouthilet who has been on vacation. (Motion passed 3-0). C. VFW Ballfield (update) Administrator Kueffner reported she received a letter from the Lake Elmo Jaycees who indicated they were not interested and made no commitment to purchase the VFW ballfield. 10. CITY ATTORNEY'S REPORT:None 11. CITY COUNCIL REPORTS: Councilman DeLapp asked what will it take to get someone appointed to the Planning Commission. Administrator Kueffner advised this item will be on the next Council agenda as part of the process to bring the Planning Commission to a full number of commissioners, the staff was asked to look into attendance and education records of current commissioners. 12. CITY ADMINISTRATOR'S REPORT: A. Set dates for recodif!cation meetings The Council set a recodification workshop for Wednesday, July 17, 6 p.m. at City hall. C. Letter from Metropolitan Council Administrator Kueffner received a call from the Met Council reminding her of a growth options information gathering for elected officials in Minnetonka on July 10, 1996. The Council encourages the City to send representatives to give their views on Metropolitan Regional Growth Issues. B. Memo on Community Survey The Council has discussed a City-wide survey to generate public opinion on many different subjects. Administrator Kueffner provided the Council with a copy of "Community Assessment Technologies" for guidance. An offer has been made to make a presentation on their survey method. The Council will review this information for the July 16 meeting before an invitation is extended. M/S/P Johnston/DeLapp - to adjourn the council meeting at 10:30 p.m. (Motion passed 3-0). ----------------------------- Resolution No. 96-13, Supporting and recommending approval of the Petition of Grant Township, Washington County, for Incorporation Resolution No. 96A4, Concurrent detachment/annexation of 13 acres from Lake Elmo to Oakdale, Rosemary Armstrong Since the City Council does not have time to discuss every point presented, it may appear that decisions are preconceived. However, staff provides background information to the City Council on each agenda item in advance; and decisions are based on this information and experience. In addition, some items may have been discussed at previous council meetings. If you are aware of information that has not been discussed, please fill out a "Request to Appear Before the City Council" form; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items may be continued to a future meeting if additional time is needed before a decision can be made. Lake Elmo City Council Agenda July 2, 1996 7:00 p.m. Meeting Convenes Pledge of Allegiance 1. Approval of Agenda 2. Approval of Minutes 3. Approval of Claims 4. Public Informational A. Public Inquiries B. Resolution 96- supporting the Town of Grant's petition to incorporate. C. Bob Johnson regarding letter from Code Enforcement Officer D. Sergeant Gary Swanson - Washington County Sheriffs Department requesting support of a fourth deputy for Lake Elmo through "COPS Fast" grant. 5. Finance Department A. Resolution authorizing issuance and sale of $650,000 General Obligation Temporary Improvement Bonds, Series 1996A B. Salary Survey for Elected Officials C. Other 6. City Engineer's Report A. Receive draft of Community Water Supply Plan B. Receive re -write of Section 700 of Municipal Code regulating sewer systems C. Escrow Reduction for Bent Crest Development D. Other 7. Parks/Maintenance A. Update on Maintenance Facility B. Other (OVER) Lake Elmo City Council Agenda July 2, 1996 Page 2 ( 8. Planning, Land Use & Zoning A. Public Hearing: Ordinance 81- amending hours of operation for construction equipment B. Request from MPCA for extended work hours at Landfill Site C. Resolution 96- supporting concurrent detachment/ annexation of 13 acres from Lake Elmo to Oakdale. Applicant: Rosemary Armstrong D. Other 9. Unfinished Business A. SBA Agreement B. Microphones for council chambers (table) C. VFW Ballfield (update) 10. City Attorney's Report 11. City Council Reports A. Mayor John B. Council member Conlin C. Council member DeLapp D. Council member Hunt E. Council member Johnston 12. City Administrator's Report A. Set dates for recodification meetings B. Other 13. Adjournment CITY COUNCIUMAC MEETING MINUTES JULY 1, 1996 PRESENT: Bill Wacker, Dick Johnson, Bud Talcott, Dick Gustafson City Council Members: Wyn John, Lee Hunt, Steve DeLapp Others: Dean Johnson, Otto VanDemmeltraadt Mayor John called the meeting to order at 7:06 p.m. in the council chambers. Mr. Johnson recapped the meeting of June 22, 1996. He reviewed the modifications made to the plan after the meeting. Modifications have been since the last meeting. Steve DeLapp questioned the orientation of the lunch room versus the office. Discussion followed regarding the access of the office space. Dean reviewed the site plan. The plan indicates that the storage area has been cut in half. A salt storage shed will be separate. Steve DeLapp questioned why thestorage yard is separate from the access/circulation area. Mr. Johnson stated that the area could be consolidated. It was divorced for aesthetic purposes. GRADING PLAN: Mr. Johnson reviewed the grading plan. Dick Johnson questioned the berms and the drainage pattern. The drainage patterns remain the same. LANDSCAPE PLAN: The landscape plan was reviewed. Bud Talcott questioned the areas where the berm will be built. Mr. VanDemmeltraadt questioned the runoff from the berm to the west. Wyn John agreed to these concerns. Dean Johnson stated that the berm could be shifted to the northeast so the drainage would be directed east. Steve DeLapp questioned why the berm could be shifted further towards the east. The landscape plan consists of heavy vegetation along the west and north ornament ties to frame the front and public areas. Building $49 per sq.ft. $520,000 Well and Septic $10,000 Gravel: Paved surfaces $130,000 Storage Shed $20,000 Earthwork $200,000 Landscaping:plantings $100,000 Storage shed $20,000 PROJECT SUB -TOTAL $980,000 Geotechnical service $100,000 Land Purchase $127,000 PROJECT TOTAL $1,207,000 ROUNDED TOTAL $1,210,000 MAC/COUNCIL MEETING MINUTES JULY 1, 1996 2 The preliminary schedule for the plan was reviewed. Dean Johnson opened the meeting for discussion. Lee Hunt: 1. access to the site, 2. security, the storage areas Dan felt he should be consulted on this issue. Bill Wacker questioned the usable land area. With the present plan, it is 10 acres, moving the storage area; it reduces the acreage to seven acres. Steve DeLapp asked if the offices could be shifted to the north side of the building. Dick Johnson questioned the size of the building from the original plan. Steve DeLapp stated that through his review of the plan, the building size has increased. Lee Hunt added that the difference between cold storage $29.00 per sq.ft. wasn't that much of a difference because of the size. Lee Hunt felt that two buildings may not be very wise. $45,000. Dick Gustafson felt the landscaping could be done more reasonable by the City, Bill Wacker: Public Works doing as much earthwork as they can. Availability of work. Bearing wall in the building could be constructed later. The City will have more changes. Agrees with Dick Johnson on the Friedrich site. Steve DeLapp agrees with Rita Conlin on the site plan. Dick Johnson: Looks good for convenience, but not for taxpayers. Some mechanical elements were questioned. Wyn John felt that the City made the commitment by purchasing the site. Lee Hunt knows that the City was in an emergency mode. Had to vacate the site. He felt that the Friedrich site is not an option. For the public good. Look at other sites in a short period of time. Onno VanDemmeltraadt:You may come up with another option. Financing was discussed. Dean Johnson: Has a clear direction on this site, but what about the Friedrich site or other sites. Mayor John felt that each site would need to be evaluated at a cost of $10,000. Changes in Sites: Only Options $50,000 to $300,000 Earthwork low $50,00- up to $200,000 Landscape and planting $100,000 Location changes may only allow a 20% change in costs. Richard Gustafson - soil borings? Dean Johnson: does not know, may be able to create a "borrow" pit. Dick Johnson:agrees with DeLapp about number of windows being reduced. Lee Hunt: May be its time to have design meeting. Can Dean proceed wtih site design? MAC/COUNCIL MEETING MINUTES JULY 1, 1996 Dean Johnson: Put landscape on hold and work consolidating site: --confirm need requirements --basically make master concept number #2. Meet again on July 15, 1996-Joint Mac/Council Was public use officially eliminated? Dean Johnson:Not by Council, but by citizen group. Wyn John:What will be the incremental cost to add public use Dean Johnson:$30-$50,000 Wyn John:We will close the issue officially at a later date. Joint meeting closed at 8:50 p.m. ----------------------------- Respectfully submitted by Ann Pung-Terwedo and Mike Bouthilet