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HomeMy WebLinkAbout06-02-98 CCMMINUTES APPROVED: July 7, 1998 LAKE ELMO CITY COUNCIL MINUTES JUNE 2, 1998 1. AGENDA 2. MINUTES: May 19, 1998 3. CLAIMS 4. PUBLIC INQUIRIES/INFORMATIONAL: A. Public Inquiries B. Olson Lake Trail: Letter from Washington County regarding speed limits and safety concerns C. Highway 36 Study (Update) D. Resurfacing of Lake Elmo Avenue (update) E. Report on Cost and Income for Clean-up Days 5. CONSENT AGENDA: A. Sunday Liquor License: Jon Place/Lake Elmo Banquet Hall B. Recycling Grant Agreement with Washington County 6. CITY ENGINEER'S REPORT: A. Cost Participation Agreement for Light at Highway 5 and Manning Avenue B. Bid Results for 30th Street Reconstruction, Janero Construction and 1998 Overlays C. Other 7. MAINTENANCE/PARKS/FIREBUILDING: A. MuDOT/Lake Elmo Landscape Agreement for Highway 5 B. Discussion of Building Programs 8. PLANNING, LAND USE AND ZONING: A. Lake DeMontreville Water Access Rehabilitation B. Amendment to Development Agreement for Parkview Estates C. Resolution amending resolution approving the final plat of Parkview Estates D. Letter from City of Farmington regarding MUSA expansions in non -municipal communities E. Committee to evaluate the Governance of Waste Management in Washington County (follow-up from May 19, 1998 meeting) 9. CITY ATTORNEY'S REPORT: 10. UNFINSIHED BUSINESS: A. Nile Fellows, MPCA — Reclamation Plan for S W I B. Countryside Wood Products Resolution and Site Development (pending( C. Amortization of Non -conforming uses (Passed on to Planning and Village Commissions) D. Program for enforcement of temporary signs E. Workshop with Tautges and Redpath on Fiscal Disparities (pending) F. Sprinkler Ordinance G. Relief Association H. Parcel zoned PF on CR10 I. Environmental Commission J. Joint Meeting with surrounding communities 11. CITY COUNCIL REPORTS: 12. CITY ADMINISTRATOR'S REPORT: A. 1998 Pay Increases B. Consolidation Study Update C. Planner Candidate Interviews, June 8, 5 p.m. LAKE ELMO CITY COUNCIL MINUTES JUNE 2, 1998 Mayor John called the Council meeting to order at 7:00 p.m. in the Council chambers. PRESENT: Hunt, John, Johnston, DeLapp, City Attorney Filla, City Engineer Prew, and Administrator Kueffner. ABSENT: Councilor Dunn 1. AGENDA M/S/P Johnston/Hunt — to approve the June 2, 1998 City Council agenda, as amended. (Motion passed 4- 0). 2. MINUTES: May 19, 1998 M/S/P Johnston/DeLapp — to approve the May 19, 1998 City Council Minutes, as amended. (Motion passed 3-0-1:Abstain:Hunt) 3. CLAIMS M/S/P Johnston/Hunt — to approve the June 2, 1998 Claims, as presented. (Motion passed 4-0). 4. PUBLIC INOUIRIESANFORMATIONAL: A. Public Inquiries -None B. Olson Lake Trail: Letter from Washington County regarding speed limits and safety concerns — NO ACTION The City received a letter from Donald Wisniewski, Director of Public Works, Washington County, in response to Mayor John's letter regarding speed and safety concerns on Olson Lake Trail. They share the City's objective for providing a safe roadway and will start a study to address issues raised by the City in the fall, 1998. C. Resurfacing of Lake Elmo Avenue (Update) — Washington County Public Works will contact the residents of a public informational meeting to address concerns and interests on resurfacing Lake Elmo Avenue. Do they want a separated bike path that has been talked about? D. Report on cost and income of Clean -Up Days — (ADD TO NEXT COUNCIL AGENDA) 5. CONSENT AGENDA A. Sunday Liquor License: Jon Place/Lake Elmo Banquet Hall Jon Place, owner of the Lake Elmo Banquet Hall, has requested a Sunday Liquor License and has submitted the necessary paper work and insurance information. M/S/P Hunt/Johnston — to approve a Sunday Liquor License for Jon Place, Lake Elmo Banquet Hall. (Motion passed 4-0). B. Recycling Grant Agreement with Washington County Th City annually enters into an agreement with Washington County for a recycling grant. The benefit received by the City for this joint powers agreement is an additional 50 cents per household. M/S/P Hunt/Johnston — to approve the recycling Grant Agreement with Washington County for 1998. (Motion passed 4-0). 6. CITY ENGINEER'S REPORT: A, Cost Participation Agreement for Light at Highway 5 and Manning Avenue The Council received a copy of the Cost Participation Agreement for a Signal Light at TH5 and CSAH14 from Michael Schadegg, Metro Division Signal Design Engineer. The light will be installed this year. Administrator Kueffner has not received an answer to the question about bicycle safety at this intersection. LAKE ELMO CITY COUNCIL MINUTES JUNE 2, 1998 M/S/P DeLapp/Johnston — to approve Resolution No. 98-34, entering into an agreement with the State of Minnesota, Department of Transportation to install a new traffic control signal with street lights, emergency vehicle pre-emption and signing on TH5 (Stillwater Boulevard N.) at County State Aid Highway No. 14 (Manning Avenue North) in accordance with the terms and conditions set forth and contained in Agreement No. 77491. (Motion passed 4-0). B. Bids Results for 30'" Street Reconstruction, Janero Construction and 1998 Overlays In his memo dated June 1, 1998, Tom Prew reported results of bids that were received on May 29, 1998 for the 1998 Street Improvements. Tower Asphalt was the low bidder with a bid of $855,933.10. Prew did not ask the Council to accept the bids at this meeting because there are issues related to the proposed assessments that must be resolved. Norm Purrington submitted a petition from residents of Hill Trail N. opposed to the project being done. The Council was asked to go out and look at the condition of Hill Trail N. Councilor Hunt stated if he lived on Hill Trail N. he would want the street project done. Mayor John found a lot of alligator cracking and wear. He recognized the concerns of residents that landscaped right up to the edge of the road. Tom Prew responded that the boulevard landscaping does not affect the overlay and would work around this. Councilor Johnston asked what is the status of the survey? Prew responded he has not completed the road survey. If the survey showed right-of-way on private property, he would not change the location of the road. Councilor DeLapp found large patches of severe alligator cracking and one resident had his driveway wash out. The Council suggested having a public meeting with the Hill Trail N. residents to address their concerns. Administrator Kueffner stated in the 1998 Comprehensive Plan the Surface Water Management Plan has to be completed, and this plan may address some of the drainage concerns in this area. M/S/P Hunt/DeLapp — to direct the staff to postpone the overlay of Hill Trail N. and direct the staff to send a letter to residents on Hill Trail N. informing them of this decision, but also informing them that the Council felt their road is a candidate for overlay this year or in 1999 in comparison with other roads that we have overlaid within the City, but that we wish to delay the overlay to get a better feeling for the water problems and any other areas of concerns in that area that would potentially be addressed at the same time the overlay is done. The residents will be notified of a public meeting concerning this project at a later date. (Motion passed 4-0). Tom Prew indicated he would hold an informational meeting to discuss the project costs with the Janero Avenue residents on Tuesday, June 9th at City Hall. UNFINISHED BUSINESS:Has the DNR corrected the flood plain elevations changed after the 509 (1007) Project was completed. 7. MAINTENANCE/PARKSBUILDING: A. MnDOT/Lake Elmo Landscape Agreement for Highway 5 The City received a proposed agreement between the Minnesota Department of Transportation and the City. This agreement provides for payment to the City of the State's share of the landscape materials acquisition by the City for use along TH5 within the corporate City limits, in accordance with the State's "Community Roadside Enhancement Partnership Program." M/S/P DeLapp/Johnston — to adopt Resolution No. 98-35 approving landscape partnership agreement number 77509 between the Minnesota Department of Transportation and the City to provide landscape along TH5 within the corporate City limits.. (Motion passed 4-0). B. Discussion of Building Programs Councilor Hunt reported at the MAC meeting there was discussion on the maintenance facility, requirement of the Fire Department while they share the maintenance facility, potential future requirements of the Fire Dept.. The MAC is convinced that the equipment sitting outside is causing damage and will see some LAKE ELMO CITY COUNCIL MINUTES JUNE 2, 1998 3 accelerated depreciation. MAC would like to move ahead with a program for funding future CIP and set a timeline. They request an update on costs for a maintenance facility plan to include a parks dept. and costs for remodeling the old maintenance building for the Fire Department's use, MAC recognized there might be a Station 3 so the City should search for land and get land acquisition costs and also look at a replacement for Station 1. The MAC will meet on June 29 h to go over the interim work and then request a workshop on June 30th with Council, Fire Dept., Maintenance Dept, MAC, and Facilities Commission to put together a timeline for these events to occur. Mayor John and Councilor DeLapp felt the expansion of City Hall should be top priority and added into this cost estimate. Councilor DeLapp had provided previously a sketch for an expanded City Hall that should be reviewed. M/S/P Hunt/Johnston — to direct the City Engineer to prepare an updated, and new estimates for a new expanded maintenance garage, based on the previous design, that would include the Parks Dept, within it, a cost estimate for remodeled fire station 2, and for an expanded City Hall and call a workshop on June 30, 7 p.m. with Council, Fire Dept., Maintenance Dept., Parks Dept, Facilities Commission to discuss the planning process for putting together a 20 or 30 year CIP for facilities. (Motion passed 4-0). M/S/P Hunt/DeLapp - to authorize the City Engineer to update costs at a project cost not to exceed $1,200. (Motion passed 4-0). Councilor Hunt asked the Administrator to assign a staff person that the professionals can pass information through this person. S. PLANNING. LAND USE AND ZONING: A. Lake DeMontreville Water Access Rehabilitation The City received a letter from the Mn/DNR describing improvements proposed for the Lake DeMontreville Public Access. The Tri-Lakes Association has reviewed the concept plan and expressed that the parking lot size not be increased. City Engineer, Tom Prow, indicated a grading permit would be appropriate and would review the permit. Also, they should contact the VBWD to see if a permit is required. M/S/P Hunt/DeLapp — to direct the staff to write a letter to the DNR informing them of the requirement for a grading permit necessary from the City for the proposed Lake DeMontreville Public Access project. (Motion passed 4-0). B. Amendment to Development Agreement for Parkview Estates C. Resolution amending resolution approving the final plat of Parkview Estates Attorney Filla reported often times the Land Trust changes their mind on which kinds of Open Space Lots they want after we have already approved the resolution and the developer's agreement. M/S/P Hunt/Johnston — to approve Resolution No. 98-36, amending Resolution No. 98-11 the Final Plat of Parkview Estates, as amended (Permanent Conservation Easements on Outlots A, B, C, D and E shall be conveyed by conservation easement to the City and to a qualified Land Trust, where accepted, on forms approved by the City Attorney) and approve the amendment to the Developers' Agreement for Parkview Estates. (Motion passed 4-0). D. Letter from City of Farmington regarding MUSA expansions in non -municipal communities The City received a letter from John Erar, City Administrator for the City of Farmington regarding MUSA expansions in non -recognized communities. The Council asked for the full text of the document in order to respond. This agenda item will be added to a future council agenda. Mary Leslie asked the Council for permission to speak on the traffic on intersection along Highway 5 and CSAH 17. LAKE ELMO CITY COUNCIL MINUTES JUNE 2, 1998 4 M/S/P Hunt/DeLapp — to reopen the Public Inquiries for a two -minute statement on an issue brought before them by Mary Leslie. Motion passed 4-0). Mary Leslie informed the Council she was a recent participant in a car accident at this intersection where both cars were totaled. The visual impact at this site is poor because of the cars pulling in and out the gas station, trucks or buses are parked at the gas pumps, street signs and telephone poles, cars tuming into Brockman motors, and pulling out of turning lanes. Cars are traveling at high speed. There is no reduced speed for the school zone. The City deserves controls at this intersection and a reduced speed. Mayor John indicated the traffic at this intersection is a concern to the Village Commission and is in their general study. Councilor DeLapp had an idea where there were stoplights that were phased together at both ends of the City. After the Village Commission meeting, the Council asked this item be placed on a future agenda to discuss options with the City Engineer for a traffic study to prove to MnDOT there is a problem E. Committee to evaluate the Governance of Water Management in Washington County (follow-up from May 19, 1998 meeting) M/S/P Hunt/DeLapp — to suggest Mayor Wyn John or Councilor Sue Dunn serve as representatives from Lake Elmo. (Motion passed 4-0). 9. CITY ATTORNEY'S REPORT: 10. UNFINISHED BUSINESS: C. Countryside Wood Products Resolution and Site Development Agreement (Will be on next agenda) 11. CITY COUNCIL REPORTS: Councilor Hunt, Administrator Kueffner and Administrative Secretary Young met with John Redpath, Tautges, Redpath to prepare a proposal for certification of compliance for year 2000. Funding for this proposal will be taken out of the computer budget. Question asked what the Fire Department, Maintenance Dept, and Parks Dept, doing with their computer. 12. CITY ADMINISTRATOR'S REPORT: A. 1998 Pay Increases (Deferred to June 8" meeting) Employee evaluation and salary recommendations were distributed to the Council at the May 20 workshop. B. Consolidation Study Update The Council will call in schedules in order to get the Board and Council together week of 22"a C. Planner Candidate Interviews M/S/P Hunt/DeLapp — to call a special council meeting for June 8, 5 p.m. to interview the City Planner candidates. (Motion passed 4-0). There will not be a quorum for the June 16'h Council meeting because council members will be attending the League of Minnesota Cities Conference in Duluth. Tom Prew had indicated he wanted to hold a public hearing on proposed assessments for Janero Avenue. M/S/P DeLapp/Johnston — to move the Council' meeting to Monday, June 15, 1998. (Motion passed 4-0). The Council adjourned the meeting at 9:15 p.m. Respectfully submitted by Sharon Lumby, Deputy City Clerk Resolution No. 98-34 Agreement for Traffic Control Signal at TH5 and Manning Avenue N. Resolution No. 98-35 Landscape Partnership between MN Dept. of Transportation and City for TH5 Resolution No. 98-36 amending Resolution No. 98-11 Final Plat of Park -view Estates LAKE ELMO CITY COUNCIL MINUTES JUNE 2, 1998 Mayor's Report June 2,1998 1. Yesterday the City Administrator and I attended the Lake Elmo Business Association lunch. We listened to Kurt Geissler Chief Operating Officer of Lakeview Hospital describing the new medical facility being built in our Business Park Zone. This Building, called High Point Medical, is a 100% leased facility with medical offices on the first and third floors, and a Same Day Surgery Center on the second floor. Among the specialties to be covered were Dental, Pediatrics, Obstetrics/Gynecology, GERD, Urology, Orthopedics (2), Radiography, Physical Therapy, Orthotics, a hand surgeon as well as an Optical shop and Pharmacy. The same day surgery center is half owned by Lakeview and half by the surgeons using the center. Initially it will have three operating rooms, and a special procedures room. It will expand to three and ultimately six operating rooms. There will be no overnight patients, all will be ambulatory low risk. The developers plan to add another similar office/surgery building. This will have beds for 24 hour observation cases, but no emergency capability. Because of a moratorium on creating additional bed capacity in the area, there is no prospect of the facility becoming a hospital at this stage. Mayor: Wyn John Councilmembers: Steve DeLapp Susan Dunn Lee Hunt Karen Johnston Lake Elmo City Council JUNE 29 1998 7:00 PM 3800 Laverne Avenue Lake Elmo, MN 55042 777-5510 777-9615(Fax) LakeElmoMK@AOL.com (E-Mail) Please read: Since the City Council does not have time to discuss every point presented, it may appear that decisions are preconceived. However, staff provides background information to the City Council on each agenda item in advance; and decisions are based on this information and experience. In addition, some items may have been discussed at previous council meetings. If you are aware of information that has not been discussed, please fill out a "Request to Appear Before the City Council' form; or, if you came late, raise your hand to be recognized. Comments that are pertinent are appreciated. Items may be continued to a future meet additional time is needed before a decision can be made. Agenda I Regular Meeting Convenes 7:00 PM - Pledge of Allegiance 1. Agenda 2. Minutes May 19, 1998 3. Claims 4. Public Inquiries/ Informational 7:15 A. Public Inquiries B. Olson Lake Trail: Letter from Washington County regarding speed limits and safety concerns. C. Highway 36 Study (Update) D. Resurfacing of Lake Elmo Avenue (update) E. Other 5. Consent Agenda 7:30 A. Sunday Liquor License: Jon Place/Lake Elmo Banquet Hall. B. Recycling Grant Agreement with Washington County. 6. City Engineer's Report A. Cost Participation Agreement for Light at Tom Prew 7:35 Highway 5 and Manning Avenue. B. Bid Results for 30`h Street Reconstruction, Janero Construction and 1998 Overlays. C. Other 7. Maintenance/Parks/Fire/Building A. MnDOT/Lake Elmo Landscape Agreement for Highway 5. 8:00 B. Other Lake Elmo City Council Agenda June 2, t998 Nap,? 8. Planning, Land Use and Zoning A. Lake DeMontreville Water Access Mary Kueffner Rehabilitation. 8:05 B. Amendment to Development Agreement for Parkview Estates. C. Resolution amending resolution approving the final plat of Parkview Estates D. Letter from City of Farmington regarding MUSA expansions in non -municipal communities. E. Committee to evaluate the Governance of Water Management in Washington County (follow-up from May 19, 1998 meeting) F. Other City Attorney's Report Jerry Filla 10. Unfinished Business A. Nile Fellows, MPCA — Reclamation Plan for SWl Mary Kueffner 8:30 B. Countryside Wood Products Resolution and Site Development Agreement (pending) C. Amortization of Non -conforming uses (Passed on to Planning and Village Commissions) Program for enforcement of temporary signs. D. Workshop with Tautges and Redpath on Fiscal Disparities (pending — will schedule as soon as "tax" season is over.) E. Sprinkler Ordinance F. Relief Association G. Parcel zoned PF on CR 10 H. Environmental Commission L Joint Meeting with surrounding communities. J. Other 11. City Council Reports 8:40 A. Mayor John B. Councilmember DeLapp C. Councilmember Dunn D. Councilmember Hunt E. Councilmember Johnston 9:00 12. City Administrators Report Mary Kueffner A. 1998 Pay Increases B. Consolidation Study Update C. Other 13. Adjourn